SPECIAL MEETING MINUTES
November 20, 2017
BOARD MEMBERS PRESENT: Marion Dowling, Carol Hatcher, Gary Delius, Christopher Williams (recused), Mike Fitzpatrick (recused)
OTHERS PRESENT: Shannon Meckle, Jay Wilson, Archie Clark, Win Clark, Jeff Marsden
The meeting was called to order at 12:30 p.m. by Carol Hatcher, Chair.
OPENING OF BIDS
Carol Hatcher explained the process of the bid opening. She noted that Marc Pickering could not be present but recommended that the Board open the bids, announce the apparent low bidder, and then forward all bids to Marc for his review before awarding.
Chris made it known that he would not be participating in the bid opening or reviewing of the bids.
The bids were opened and read into the record as follows:
|DOVER RD. – SITE 1|
|DOVER RD. – SITE 2||Fitzpatrick Excavating:||$78,832.00||**|
|ADAMS HILL RD.||Fitzpatrick Excavating:||$32,925.00||**|
|HUNTER BROOK RD. – SITE 1||Fitzpatrick Excavating:||$1,800.00||**|
|HUNTER BROOK RD. – SITE 2||Fitzpatrick Excavating:||$19,708.00||**|
|HUNTER BROOK RD. – MID SITE||Fitzpatrick Excavating:||$3,800.00||**|
|HICKEY RD.||Fitzpatrick Excavating:||$3,900.00||**|
|HOLCOMB RD.||Fitzpatrick Excavating:||NO BID|
|PENNER RD.||Fitzpatrick Excavating:||$5,400.00||**|
|WISWALL HILL RD.||Fitzpatrick Excavating:||$5,500.00||**|
Shannon will tabulate the bids and send the forms to Marc Pickering.
Win Clark asked who would be enforcing the $1,000 per day penalty. Shannon noted that the state had offered to do some oversight as well as Jay as Road Foreman. Some sort of tracking system will be devised.
A motion was made by Gary Delius and seconded by Marion Dowling to adjourn at 12:45 p.m.
The motion carried unanimously.