Author Archives: Wannetta Powling

SELECTBOARD MEETING MINUTES 12.2.2019

SELECTBOARD MEETING MINUTES

December 2, 2019

BOARD MEMBERS PRESENT: Hendrik van Loon, Angela Sanborn, Shelly Huber and Michael Fitzpatrick,    Absent: Christopher Williams

OTHERS PRESENT:  Wannetta Powling, and BCTV

CALL TO ORDER: The meeting was called to order at 6:05 p.m. by Chair Hendrik van Loon.

ADDITIONS/ AMENDMENTS TO AGENDA:

·         Due to weather conditions SCHEDULED MEMBERS OF THE PUBLIC: Thomas Simmons – U.S. Census Bureau was moved to the top of the agenda.

Executive Session: None

MINUTES:

A motion was made by Mr. Fitzpatrick to accept the Minutes of November 18, 2019 regular meeting, Ms. Sanborn seconded, The Motion Carried.

A motion was made by Ms. Sanborn to table the Minutes of November 25, 2019 budget meeting, The Motion Carried.

ROAD BUSINESS:

Road Foreman’s & Road Commissioner’s Report:

None (Snow Storm)

ADMINISTRATIVE ASSISTANT’S REPORT:

See attached report.

Ms. Sanborn made a motion to accept the Administrative Assistant report Mr. Fitzpatrick seconded, The Motion Carried

UNSCHEDULED MEMBERS OF THE PUBLIC: None

SCHEDULED MEMBERS OF THE PUBLIC:

  Thomas Simmons – U.S. Census Bureau

Informational outline for the U.S. Census 10 year decennia survey.

The U.S. Census has effect on representation in local government. These figures gathered have a compelling effect on how 675 billion dollars are allocated to the states, and these numbers and are locked in for 10 years. These programs all help to bring dollars to the local economy. Programs you may immediately recognize include

  • School Lunch Programs
  • Meals on wheels
  • WIC (Woman Infant Children)
  • Special Education
  • Medicaid Part B
  • First Responders
  • Economic Development
  • Fuel Assistance

When answering questions for the survey, significant changes were made to make things easier. You can now take and answer the survey on line. Starting in March you will get a mailing notice addressed to OCCUPANT in your PO Box / Street address. Asking for basic information

  • Name
  • Address
  • Age
  • Date Of Birth
  • Race
  • Gender
  • How many people live at the address
  • Several attempts will be made to get people to complete the survey; if they don’t respond by completing the survey, the forth and finale attempt they will be contacted by trained employee from the Census Bureau.

OLD BUSINESS:

Traffic Ordinance Policy- Review  

A copy was given for board members to review before the next regular meeting.  A road map was suggested as a point of reference. The signs will be reviewed by the highway dept. for any changes needed. TABLED discussion to future meeting

NEW BUSINESS:

Health Insurance

Employee Health insurance with Blue Cross Blue Shield with the current increase monthly cost was discussed. The board agreed to continue to cover the insurance at the same rate as the previous years,  going with 80% cover by the Town 20% paid by the Employee
Family Plan Cost Monthly  $2,529.37           Employee Pays $ 357.33             Town Pays  $2,172.04
 Individual Plan Cost Monthly $ 900.13       Employee Pays $105.95             Town Pays $ 794.18
 Adult /Child Plan Cost Monthly $ 1,737.25    Employee Pays $ 173.72         Town Pays $1,563.53
 Mr. Fitzpatrick made a motion to approve the proposed outline for insurance coverage Ms. Sanborn seconded the motion. The motion Passed.
 CORRESPONDENCE:
·         Planning Commission Amendment to the Zoning Bylaw
 PAY ORDERS:
  • Payroll Warrant 11426 in the amount of $4,002.68
  • Accounts Payable 20011 in the amount of $ 33,929.01

A motion was made by Mr. Fitzpatrick and seconded by Ms. Sanborn to approve the pay orders.  The motion carried

ADJOURN:

A motion was made by Mr. Fitzpatrick and seconded Ms. Sanborn to adjourn the meeting.

Meeting Adjourned at 7:35 pm,

Respectfully Submitted,

Wannetta Powling

 

ADMINISTRATIVE ASSISTANT’S REPORT

December 2, 2019

  •  With budget meetings underway now, that has been where most of the focus has been.
  • A few more request for social service appropriations have been received – I will include copies to you in my email on Friday.
  • I am working on updating our renewal for the SAM (System for Award Management) it allows us to seek federal funding for disaster recovery.

Respectfully,

Wannetta Powling

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

ADMINISTRATIVE ASSISTANT’S REPORT

December 2, 2019

 

  • With budget meetings underway now, that has been where most of the focus has been.
  • A few more request for social service appropriations have been received – I will include copies to you in my email on Friday.
  • I am working on updating our renewal for the SAM (System for Award Management) it allows us to seek federal funding for disaster recovery.

 

 

 

 

Respectfully,

Wannetta Powling

 

NEWFANE SELECTBOARD BUDGET MEETING 12.9.2019

TOWN OF NEWFANE SELECTBOARD

 BUDGET MEETING

Monday December 9, 2019 @ 6:00 PM

Newfane Town Office 555 VT Route 30 Newfane, VT

The 3nd in a Series of meetings to consider the budget for the up coming 2020 Fiscal Year

AGENDA

  • Town Report Design
  • Dedication
  • Capital Budget
  • Social Appropriations Donations
  • Executive Session  1 VSA ~313 (a) (1) (B) labor relations with employees

 

SELECTBOARD BUDGET MINUTES NOVEMBER 25, 2019 

BUDGET MEETING MINUTES NOVEMBER 25, 2019 

BOARD MEMBERS PRESENTHendrik van Loon, , Angela Sanborn, Christopher Williams

BOARD MEMBERS ABSENT: Shelly Huber, Michael Fitzpatrick

OTHERS PRESENT:   Jay Wilson, Melissa Brown, Wannetta Powling

 The meeting was called to order at 6:00 p.m. by Mr. van Loon, Chair.

TOWN HIGHWAY EXPENDITURES

 The Board reviewed expenditures to date and made comparisons with past year expenses.  Discussion ensued regarding the need to increase the budget for bridge maintenance, winter sand and salt.

SPECIAL SERVICES APPROPRIATIONS

The Board reviewed appropriations comparisons of neighboring towns, to bring the special appropriations in to a more uniformed alignment cuts were made.

ADJOURN

The Meeting adjourned at 8:05 p.m.

Respectfully Submitted,

Wannetta Powling

Agenda December 2, 2019 Selectboard Meeting

MONDAY DECEMBER 2, 2019

 ·   CALL TO ORDER

 ADDITIONS/AMENDMENTS TO AGENDA

  • EXECUTIVE SESSION

None

  • APPROVAL OF MINUTES

November 18, 2019 Regular Meeting

November 25, 2019 Budget Meeting

·    ROAD BUSINESS

       Road Foreman’s & Road Commissioner’s Report

       See attached Report:

  •    ADMINISTRATIVE ASSISTANT’S REPORT

         See attached Report:

 ·     SCHEDULED MEMBERS OF THE PUBLIC

Thomas Simmons – U.S. Census Bureau

·    UNSCHEDULED MEMBERS OF THE PUBLIC

  •  OLD BUSINESS

Review Traffic Ordinance Policy

·    NEW BUSINESS

Health Insurance

.    CORRESPONDENCE

  1.  Planning Commission Amendment to the Zoning Bylaw

·   PAY ORDERS

  1. Payroll Warrant #11426
  2. Payroll Warrant #11427
  3. Account Payable No.#20011

 

  • ADJOURN

 

 

 

 

TOWN OF NEWFANE SELECTBOARD MINUTES 11.18.19

TOWN OF NEWFANE SELECTBOARD MEETING MINUTES

November 18, 2019

BOARD MEMBERS PRESENT:

Hendrik van Loon, Angela Sanborn, Shelly Huber, Michael Fitzpatrick, and

Christopher Williams

OTHERS PRESENT:  

Jay Wilson, Marion Dowling, Deborah Luskin, Sam Farwell, Wannetta Powling, and BCTV,

CALL TO ORDER: The meeting was called to order at 6:00 p.m. by Chair Hendrik van Loon.

ADDITIONS/ AMENDMENTS TO AGENDA:

None

Executives Session:

None

MINUTES:

A motion was made by Ms. Sanborn to accept the amended Minutes of November 4, 2019 Mr. Fitzpatrick seconded

The Motion Carried

 

ROAD BUSINESS:

Road Foreman’s & Road Commissioner’s Report:

See attached report.

 Ms. Sanborn made a motion to accept the Road Foreman Report. Mr. Fitzpatrick seconded

The Motion Carried

 

ADMINISTRATIVE ASSISTANT’S REPORT:

See attached report.

Ms. Sanborn made a motion to accept the Administrative Assistant’s change of hours for winter -time (1/2 day on Wednesday  full day on Friday) Mr. Fitzpatrick seconded

The Motion Carried

Ms. Sanborn made a motion to accept the Administrative Assistant’s report Mr. Williams seconded

The Motion Carried

 

UNSCHEDULED MEMBERS OF THE PUBLIC:

None

SCHEDULED MEMBERS OF THE PUBLIC:

Ms. Luskin and Mr. Farwell are members of the Green Mountain Conservancy (GMC), they are working with the VT Housing, Conservation Board and the VT Land Trust to conserve over a thousand acres of undeveloped woodland  property in Dummerston, Newfane & Brookline.  The preservation benefits included in the discussion were,

  • Critical wildlife corridor between the CT River and the Green MT National Forest
  • Public access for hiking & hunting
  • Non- Motorized Recreational
  • Protecting 2 ½ miles of river frontage

The Green Mountain Conservancy is asking for a letter of support from Newfane Selectboard to help with their grant process.  S. E. Watershed Alliance, Windham Regional, Newfane Conservation Commission, have already submitted letters to the G.M.C. Board.

Ms. Sanborn made a motion to review the letters that have been submitted, and to draft a letter of support Mr. Fitzpatrick Second.

The Motion Carried

OLD BUSINESS:

Traffic Ordnance Policy- Review

A copy was given for board members to review before the next regular meeting to discussed recommendations.  A road map was suggested as a point of reference. The signs will be reviewed by the highway dept. for any changes needed.

NEW BUSINESS:

None

CORRESPONDENCE:

·         VT Emergency Management

·         VLCT Cannabis Resolution Relating to S.54 pending legislation (Tabled for future meeting)

PAY ORDERS:

  • Payroll Warrant 11424 in the amount of $4,235.64
  • Payroll Warrant 11425 in the amount of $4,032.05
  • Accounts Payable 20010 in the amount of $ 94,480.28

A motion was made by Mr. Fitzpatrick and seconded by Ms. Huber to approve the pay orders.

The motion carried 4-0

ADJOURN:

A motion was made by Mr. Fitzpatrick and seconded Ms. Huber to adjourn the meeting.

Meeting Adjourned at 7:05 pm

Respectfully Submitted,

Wannetta Powling

 

ROAD FOREMAN’S AND ROAD COMMISSIONER’S REPORT

November 18, 2019

  • The state came and inspected the fuel tanks and the weekly records we keep at the town garage. He found a fitting in the fuel line that he thought we should fix, so I had Beardsley come and make the repairs. Other than that, everything looked good.
  • We got the plows and plow frames ready for winter. The winter tires are on the trucks.
  • The Town of Dummerston is in town with their tractor doing leaf blowing in the ditches.
  • We finished the grading and seeding around the Hunter Brook Bridges.
  • On Friday the 22nd Dover Rd near Merrill Mundell rd. will be down to one lane for tree removal.

Thank You,

Jay Wilson Road Foreman

Christopher Williams Road Commissioner

ADMINISTRATIVE ASSISTANT’S REPORT

November 18, 2019

  •  On November 15th Property manager representative for #542 VT Route 30, called in response to the Selectboard letter.
  1. They were looking to address the concerns and condition of the property. They have put up Yellow “Caution Tape” around the building, and at the entrances.
  2. They were advised that this would only be a temporary fix. That there was still concerns that with New England weather and weight of the snow it was still possible that more damage could occur.
  3. They indicated they would make a recommendation to the mortgage company to include removal of the fallen down section of the porch.
  • I have completed registration on the Federal Motor Carrier Safety Administration (FMCSA) they have developed a new database to go Nationwide January 6, 2020 with improvements.
  1. This will help (DER) Designated Employers Representatives meet the Federal requirements.
  2. Identify prospective CDL drivers.
  3. Tracking drug and alcohol violations
  • I attended a B.C.B.S. webinar, this information was on the changes that are taking place for 2020.
  1. I will type my notes for the next Budget meeting on Monday the 25th, so that the board will be more informed.
  • I would like permission to change my hours for winter time. I propose to work ½ day on Wednesday and full day on Friday.

Respectfully,

Wannetta Powling

 

NEWFANE SELECTBOARD AGENDA 11.18.19

NEWFANE SELECTBOARD AGENDA

MONDAY NOVEMBER 18, 2019

 ·         CALL TO ORDER

  •  ADDITIONS/AMENDMENTS TO AGENDA
  •  EXECUTIVE SESSION

None

  • APPROVAL OF MINUTES

November 4, 2019 Regular Meeting

·   ROAD BUSINESS

        Road Foreman’s & Road Commissioner’s Report

        See attached Report:

·         ADMINISTRATIVE ASSISTANT’S REPORT

        See attached Report:

 ·         SCHEDULED MEMBERS OF THE PUBLIC

Deborah Leskin & Sam Farwell – Green Mountain Conservancy

  • ·         UNSCHEDULED MEMBERS OF THE PUBLIC  
  •           OLD BUSINESS

Review Traffic Ordinance Policy

·         NEW BUSINESS

None.

·         CORRESPONDENCE

Vermont Emergency Management – November 1, Storm

·         PAY ORDERS

  1.   Payroll Warrant #11424
  • ADJOURN

 

 

 

 

NEWFANE SELECTBOARD MEETING November 4, 2019

TOWN OF NEWFANE SELECTBOARD MEETING MINUTES
November 4, 2019
BOARD MEMBERS PRESENT: Hendrik van Loon, Angela Sanborn, Shelly Huber , Michael Fitzpatrick, and Christopher Williams
OTHERS PRESENT: Jay Wilson, Marion Dowling, Jeanne Rose, Jean Pollock, Carol Hatcher, Charles Bergman, Breeze Verdant, Nancy Riege, Annie Landenberger, Norman Benaicle, Tony Acheson, Wannetta Powling, and BCTV,
CALL TO ORDER: The meeting was called to order at 6:00 p.m. by Chair Hendrik van Loon.

ADDITIONS/ AMENDMENTS TO AGENDA:
Executives Session:
None
MINUTES:
1. A motion was made by Ms. Sanborn to accept the Minutes of October 21, 2019 Mr. Fitzpatrick seconded the motion The motion carried 3-1 -Mr. Williams Abstained
2. A motion was made by Ms. Sanborn to accept the Budget Minutes of October 28, 2019 Mr. Fitzpatrick seconded the motion. The motion carried 3-1 -Mr. Williams Abstained
ROAD BUSINESS:
Road Foreman’s & Road Commissioner’s Report:
See attached report.
1. A motion was made by Mr. Fitzpatrick to accept Bid for the stone work from Mr. Nathaniel Noyes. To repair walkway at town office, and to reset the wall at Cemetery Hill Road .This work is to be done in spring of 2020. Seconded by Mr. Williams the motion carried 4-0
2. A motion was made by Mr. Fitzpatrick to accept access permit for # 203 Newfane Hill Road Ms. Huber seconded The motion carried 4-0
Ms. Sanborn made a motion to accept the Road Foreman Report. Mr. Fitzpatrick seconded the motion carried
ADMINISTRATIVE AS SISTANT’S REPORT:
See attached report.
1. A motion to accept the Administrative Assistant’s report was made by Ms. Sanborn and Mr. Fitzpatrick seconded The motion carried 4-0
UNSCHEDULED MEMBERS OF THE PUBLIC:
None
SCHEDULED MEMBERS OF THE PUBLIC:
Ms. Landenberger and Mr. Bergman are part of the village liaison group. They responded to the traffic study that was done in July by VTrans and presented the village’s concerns along with some propsed short and long term solutions.
Discussion ensued
Mr. van Loon stated that the Selectboard would assume the role of atask force on the matter, verifying  state regulations before overseeing the implementations of any forth-coming changes.

OLD BUSINESS:
The Board cosider the minicipal suit started by Bennington regarding Opioid manufacture and distribution.  A motion was made by Mr. Fitzpatrick and seconded by Ms. Sanborn for Newfane to stay in the current Opioid litigation with other Vermont towns. The motion carried 4-0

NEW BUSINESS:
None
CORRESPONDENCE:
• Dumping on Adams Hill Road- no dumping sign to be put up by the highway dept
• Jim Condos 2019 Transparency Tour, The Secretary of State will be in Brattleboro on       November 13th to review the Open Meeting Law and Public Records Act,
• Fisher & Fisher letter to WRMSUSD re: Solar Field
PAY ORDERS:
• Payroll Warrant No. 11422 in the amount of $3,930.76
• Payroll Warrant No. 11423 in the amount of $6,770.87
• Accounts Payable No. 20009 in the amount of $ 931,229.70
A motion was made by Mr. Fitzpatrick and seconded by Ms. Huber to approve the pay orders.
The motion carried 4-0
ADJOURN:
A motion was made by Mr. Fitzpatrick and seconded Ms. Huber to adjourn the meeting.
The motion carried Meeting Adjourned at 7:55 pm
Respectfully Submitted, Wannetta Powling

ROAD FOREMAN’S AND ROAD COMMISSIONER’S REPORT
November 4, 2019
1. We had a fair number of trees and wires down with the storm last Friday; the last few customers had the power restored yesterday.
2. The bridge work on Hunter Brook Rd. is almost complete; the second bridge should be open by tomorrow. We are waiting for the guard rail to be put on the bridges and we are putting some rock on the bank of the approaches.
3. We had someone hit a new section of guard rail on Depot Rd. several weeks ago. Do you want to try billing the insurance company? It will only work on accidents that the police respond to so we can find out who did it and the insurance information.
4. You have an access permit for 203 Newfane Hill Rd. that we reviewed and everything looked good.
5. The Depot Rd. box culvert and the Sand/Salt shed are moving along slowly.
Thank You,
Jay Wilson Road Foreman
Christopher Williams Road Commissioner

ADMINISTRATIVE ASSISTANT’S REPORT
November 4, 2019
• Budget season started last week my time has been devoted to researching this process.
To make sure that a time line is kept, for the report to be completed.
• As I continue to receive these special appropriation requests in the mail the folder is becoming quite full.
• I have completed research on the special appropriation that appears in the Town Reports of our surrounding neighbors. I will have at our next budget meeting a full report for your review.
• I was asked a few weeks ago to research the property maintenance, contract we have with Mr. Gray.
1. He has been working with the town for an excess of 4 years.
2. Has an established a reliable, responsible and professional business.
3. He does and excellent job, there has been no concerns or complaints.
4. Mr. Gray and his family are respected citizens, property owners and tax payers in this community.
5. He rates are reasonable and well within range of what other property maintenance business  charge.
• The Building committee has been formed in order to start and keep expectations within reason we have formed a small four person committee. Consisting of Mr. Suponski whom has construction experience, Ms. Brown our treasurer, Mr. Fitzpatrick from the Selectboard and me. We will present information to the Board after Town Meeting.
Respectfully,
Wannetta Powling

SELECTBOARD AGENDA NOVEMBER 4, 2019

NEWFANE SELECTBOARD AGENDA

MONDAY NOVEMBER 4, 2019

  •   CALL TO ORDER
  •  ADDITIONS/AMENDMENTS TO AGENDA
  •  EXECUTIVE SESSION
    None
  • APPROVAL OF MINUTES

October 21, 2019

  • ·ROAD BUSINESS

        Road Foreman’s & Road Commissioner’s Report

       See attached Report

  1.     Approve access permit
  •  ADMINISTRATIVE ASSISTANT’S REPORT

             See attached Report:

  •  ·         SCHEDULED MEMBERS OF THE PUBLIC

Liaison Group – Traffic Study Recommendations

  • ·         UNSCHEDULED MEMBERS OF THE PUBLIC
  •          OLD BUSINESS
  •          NEW BUSINESS
  •         CORRESPONDENCE
  1.      Jim Condos 2019 Transparency Tour
  2.      VT Music Sector – re: Vermont’s Music Industry
  3.       Dumping Adams Hill Road
  • ·         PAY ORDERS
  •          ADJOURN

 

 

 

 

 

 

 

 

 

 

 

TOWN of NEWFANE SELECTBOARD MEETING October 21, 2019

TOWN of NEWFANE SELECTBOARD MEETING MINUTES
October 21, 2019

BOARD MEMBERS PRESENT: Hendrik van Loon, Angela Sanborn, Shelly Huber and Michael Fitzpatrick, Absent: Christopher Williams
OTHERS PRESENT: Jay Wilson, Marion Dowling Wannetta Powling, and BCTV,

CALL TO ORDER: The meeting was called to order at 6:00 p.m. by Chair Hendrik van Loon.
ADDITIONS/ AMENDMENTS TO AGENDA:
A motion was made by Mr. van Loon to make an addition to the Agenda
• Old Business: Traffic Calming,
• New Business: Policy on use of Town Office
Executives Session:
None
MINUTES:
A motion was made by Mr. Fitzpatrick to accept the Minutes of October 7, 2019 Ms. Huber seconded the motion
The motion carried 3-1 Abstained Angela Sanborn

ROAD BUSINESS:
Road Foreman’s & Road Commissioner’s Report:
See attached report.
Ms. Huber made a motion to accept the recommendation of the Lowest Bid for the Wardsboro Road Repair along with the Road Foreman Report. Ms. Sanborn seconded.
The motion carried 4-0
We have a large pile of unscreened Top soil at the Town Garage that needs to be moved for the fire pond to be built. Would the Town be willing to consider offering to sell this?
Ms. Huber made a motion to have the Road Foreman advertise the sale of the unscreened Top soil for the best interest of the Town. Ms. Sanborn seconded.
The motion carried 4-0
Discussion ensued regarding the bidding for the work for care around the property, snow removal and lawn care.
Awarding of the Bids for winter sand –
• Zaluzney- $ 14.40 per C. Y within 10Days.
• Cersosimo Industries – $ 15.25 per C. Y ¾” sand By November 15th
• Northeast Paving – $ 20.72 C.Y
• Fitzpatrick Excavating and Trucking- $ 11.25 per yard
Ms. Huber made a motion to accept the lowest bid from Fitzpatrick Excavating and Trucking- $ 11.25 per yard. .Ms. Sanborn seconded.
The motion carried 3-0

ADMINISTRATIVE ASSISTANT’S REPORT :
See attached report.
A motion to accept the Administrative Assistant’s report was made by Ms. Sanborn and seconded by
Mr. Fitzpatrick
The motion carried 4-0
A motion to recommend to the attorney to send the letter was made by Ms Sanborn and seconded by Mr. Fitzpatrick
The motion carried 4-0
UNSCHEDULED MEMBERS OF THE PUBLIC:
None
SCHEDULED MEMBERS OF THE PUBLIC:
None
OLD BUSINESS:
Opiate Litigation – Class action – Class Action – OPIOD litigation – Questionable for the attorney, or state representative – Action needed to be taken by November 22, 2019.
Discussion ensued and will be tabled for next meeting.
Meeting Room Remodeling-
• Better work space environment
• Requiring the need for privacy,
• $70,000 towards a new building.
• Budgeting considerations to be brought to the voters at town meeting
• Addition and cost or replacement of new building.
Further discussion ensued regarding
• Heating
• Meeting space
• Historical retention
Recommendation to appoint a building committee and tabled the remolding discussion until budget season.
Mr. Fitzpatrick made a motion and Ms Huber seconded
The motion carried 4-0
Ms Huber made a recommendation to appoint Mr. Fitzpatrick as point person to report back to Selectboard.
#542 VT Route 30-
A letter was drafted to the current owners of record for the property at 542 VT Route 30.
Ms. Sanborn made the motion to send the letter and attach photos Ms. Huber seconded the motion.
The motion carried 4-0

Traffic Calming
Discussion ensued –
Mr. Fitzpatrick made a Motion to invite Liaison Group to the next Selectboard meeting November 4th
Ms. Huber seconded the motion
The motion carried 4-0
NEW BUSINESS:
Meeting Space – Public use of the buildings
Discussion ensued –
Requested was made by the Selectboard of the Administrative Assistant to research the building policy with VLCT – along with neighboring town, Insurance, Public Records.
CORRESPONDENCE:
• Newfane Planning Commission – Letter of Recommendation for Tim Shortell, who was recommended by Ken Estey
• Final Decision of Newfane Tree Warden – Recommendation was read into the minutes sighting
V.S.A. & chapter
• W.R.C. Broadband seeking support by 10/22/19 for broad band internet feasibility study
A motion made by Mr. Fitzpatrick to authorize the Chair to sign a letter of support. Ms. Sanborn seconded
The motion carried 4-0
• Tree Warden Vacancy possibilities of shared use from surrounding towns.
• Hazard Mitigations – Chair to follow up with plan that is due to expire Jan. 3rd 2020
PAY ORDERS:
• Payroll Warrant No. 11420 in the amount of $4,778.00
• Payroll Warrant No. 11421 in the amount of $4,152.71
• Accounts Payable No. 20008 in the amount of $ 24,678.68
• Accounts Payable No. 20007 A in the amount of $ 17.28
A motion was made by Mr. Fitzpatrick and seconded by Ms. Huber to approve the pay orders.
The motion carried 4-0
ADJOURN:
A motion was made by Mr. Fitzpatrick and seconded Ms. Huber to adjourn the meeting.
The motion carried 4-0
Meeting Adjourned at 7:47 pm
Respectfully Submitted, Wannetta Powling

ROAD FOREMAN’S AND ROAD COMMISSIONER’S REPORT
October 21, 2019
1. We had a large tree uproot on the edge of So. Wardsboro Rd. in the storm last Thursday. It has taken a small section of the road with it; I am in the process of getting prices for the repair. It needs to be done very quickly because it’s a narrow section of road and it’s used by the school bus. We have barrels and signs to keep people away from the edge.
2. There is a large pile of top soil at the garage, we have estimated it to be over 300 yards, and it would be great if we could find someone to buy it.
3. We put in a parking spot in front of Williamsville Hall.
4. We should be awarding the Winter Sand bid.
5. Windham Regional is almost done with Road
Thank You,
Jay Wilson Road Foreman
Christopher Williams Road Commissioner

ADMINISTRATIVE ASSISTANT’S REPORT
October 21, 2019
This past week we received total of $161,115.60
• $120,115.60 FEMA for the Dover Road.
• $20,000.00 Better Back Roads Grant Money for the Sunset Lake #2.
• $21,000.00 Better Back Roads Grant Money for the Sunset Lake #3.
• On Friday the annual fire alarm, smoke detector inspection was done by Kevin Moray. We passed with only needing to replace the battery in the front of the building EXIT sign.
• I have started to receive the special appropriations request for the upcoming budget meeting; I have been organizing the folders and putting together information for our upcoming budget planning.
Respectfully Submitted,
Wannetta Powling

TOWN OF NEWFANE SELECTBOARD MEETING MINUTES October 21, 2019

https://www.brattleborotv.org › video-library    Meetings 1st &3rd Mondays

TOWN OF NEWFANE SELECTBOARD MEETING MINUTES

October 21, 2019
BOARD MEMBERS PRESENT: Hendrik van Loon, Angela Sanborn, Shelly Huber and Michael Fitzpatrick,
Absent: Christopher Williams
OTHERS PRESENT: Jay Wilson, Marion Dowling Wannetta Powling, and BCTV,
CALL TO ORDER: The meeting was called to order at 6:00 p.m. by Chair Hendrik van Loon.
ADDITIONS/ AMENDMENTS TO AGENDA:
A motion was made by Mr. van Loon to make an addition to the Agenda
• Old Business: Traffic Calming,
• New Business: Policy on use of Town Office
Executives Session:
None
MINUTES:
A motion was made by Mr. Fitzpatrick to accept the Minutes of October 7, 2019 Ms. Huber seconded the motion
The motion carried 3-1 Abstained Angela Sanborn
ROAD BUSINESS:
Road Foreman’s & Road Commissioner’s Report:
See attached report.
Ms. Huber made a motion to accept the recommendation of the Lowest Bid for the Wardsboro Road Repair along with the Road Foreman Report. Ms. Sanborn seconded.
The motion carried 4-0
We have a large pile of unscreened Top soil at the Town Garage that needs to be moved for the fire pond to be built. Would the Town be willing to consider offering to sell this?
Ms. Huber made a motion to have the Road Foreman advertise the sale of the unscreened Top soil for the best interest of the Town. Ms. Sanborn seconded.
The motion carried 4-0
Discussion ensued regarding the bidding for the work for care around the property, snow removal and lawn care.
Awarding of the Bids for winter sand –
• Zaluzney- $ 14.40 per C. Y within 10Days.
• Cersosimo Industries – $ 15.25 per C. Y ¾” sand By November 15th
• Northeast Paving – $ 20.72 C.Y
• Fitzpatrick Excavating and Trucking- $ 11.25 per yard
Ms. Huber made a motion to accept the lowest bid from Fitzpatrick Excavating and Trucking- $ 11.25 per yard. .Ms. Sanborn seconded.
The motion carried 3-0

ADMINISTRATIVE AS SISTANT’S REPO RT :
See attached report.
A motion to accept the Administrative Assistant’s report was made by Ms. Sanborn and seconded by
Mr. Fitzpatrick
The motion carried 4-0
A motion to recommend to the attorney to send the letter was made by Ms Sanborn and seconded by Mr. Fitzpatrick
The motion carried 4-0
UNSCHEDULED MEMBERS OF THE PUBLIC:
None
SCHEDULED MEMBERS OF THE PUBLIC:
None
OLD BUSINESS:
Opiate Litigation – Class action – Class Action – OPIOD litigation – Questionable for the attorney, or state representative – Action needed to be taken by November 22, 2019.
Discussion ensued and will be tabled for next meeting.
Meeting Room Remodeling-
• Better work space environment
• Requiring the need for privacy,
• $70,000 towards a new building.
• Budgeting considerations to be brought to the voters at town meeting
• Addition and cost or replacement of new building.
Further discussion ensued regarding
• Heating
• Meeting space
• Historical retention
Recommendation to appoint a building committee and tabled the remolding discussion until budget season.
Mr. Fitzpatrick made a motion and Ms Huber seconded
The motion carried 4-0
Ms Huber made a recommendation to appoint Mr. Fitzpatrick as point person to report back to Selectboard.
#542 VT Route 30-
A letter was drafted to the current owners of record for the property at 542 VT Route 30.
Ms. Sanborn made the motion to send the letter and attach photos Ms. Huber seconded the motion.
The motion carried 4-0

Traffic Calming
Discussion ensued –
Mr. Fitzpatrick made a Motion to invite Liaison Group to the next Selectboard meeting November 4th
Ms. Huber seconded the motion
The motion carried 4-0
NEW BUSINESS:
Meeting Space – Public use of the buildings
Discussion ensued –
Requested was made by the Selectboard of the Administrative Assistant to research the building policy with VLCT – along with neighboring town, Insurance, Public Records.
CORRESPONDENCE:
• Newfane Planning Commission – Letter of Recommendation by Ken Estey for Tim Shortell,
• Final Decision of Newfane Tree Warden – Recommendation was read into the minutes sighting
V.S.A. & chapter
• W.R.C. Broadband seeking support by 10/22/19 for broad band internet feasibility study
A motion made by Mr. Fitzpatrick to authorize the Chair to sign a letter of support. Ms. Sanborn seconded
The motion carried 4-0
• Tree Warden Vacancy Needed discussed use of share from surrounding towns their Tree Warden.
• Hazard Mitigations – Chair to follow up with plan that is due to expire Jan. 3rd 2020
PAY ORDERS:
• Payroll Warrant No. 11420 in the amount of $4,778.00
• Payroll Warrant No. 11421 in the amount of $4,152.71
• Accounts Payable No. 20008 in the amount of $ 24,678.68
• Accounts Payable No. 20007 A in the amount of $ 17.28
A motion was made by Mr. Fitzpatrick and seconded by Ms. Huber to approve the pay orders.
The motion carried 4-0
ADJOURN:
A motion was made by Mr. Fitzpatrick and seconded Ms. Huber to adjourn the meeting.
The motion carried 4-0
Meeting Adjourned at 7:47 pm
Respectfully Submitted, Wannetta Powling

ROAD FOREMAN’S AND ROAD COMMISSIONER’S REPORT
October 21, 2019
1. We had a large tree uproot on the edge of So. Wardsboro Rd. in the storm last Thursday. It has taken a small section of the road with it; I am in the process of getting prices for the repair. It needs to be done very quickly because it’s a narrow section of road and it’s used by the school bus. We have barrels and signs to keep people away from the edge.
2. There is a large pile of top soil at the garage, we have estimated it to be over 300 yards, and it would be great if we could find someone to buy it.
3. We put in a parking spot in front of Williamsville Hall.
4. We should be awarding the Winter Sand bid.
5. Windham Regional is almost done with Road
Thank You,
Jay Wilson Road Foreman
Christopher Williams Road Commissioner

ADMINISTRATIVE ASSISTANT’S REPORT
October 21, 2019
This past week we received total of $161,115.60
• $120,115.60 FEMA for the Dover Road.
• $20,000.00 Better Back Roads Grant Money for the Sunset Lake #2.
• $21,000.00 Better Back Roads Grant Money for the Sunset Lake #3.
• On Friday the annual fire alarm, smoke detector inspection was done by Kevin Moray. We passed with only needing to replace the battery in the front of the building EXIT sign.
• I have started to receive the special appropriations request for the upcoming budget meeting; I am organizing the folders,and putting together information for our upcoming budget planning.
Respectfully,
Wannetta Powling

Selectboard Agenda 10.21.2019

TOWN OF NEWFANE
AGENDA
SELECTBOARD MEETING
NEWFANE TOWN OFFICE
6:00 P.M.
MONDAY OCTOBER 21, 2019

• CALL TO ORDER
• ADDITIONS/AMENDMENTS TO AGENDA
• EXECUTIVE SESSION
• APPROVAL OF MINUTES
October 7, 2019 Amended
• ROAD BUSINESS
Road Foreman’s & Road Commissioner’s Report
See attached Report:
• ADMINISTRATIVE ASSISTANT’S REPORT
See attached Report:
• SCHEDULED MEMBERS OF THE PUBLIC
None
• UNSCHEDULED MEMBERS OF THE PUBLIC
• OLD BUSINESS
Opiate Litigation – Class Action
Meeting Room Remodeling
#542 VT Route 30
• NEW BUSINESS
.
• CORRESPONDENCE
Planning Commission Letter of Recommendation
Final Decision of Newfane Tree Warden
• PAY ORDERS
Payroll # 11420
AP # 20008
• ADJOURN

SELECTBOARD MEETING MINUTES October 7, 2019

TOWN OF NEWFANE SELECTBOARD MEETING
MINUTES October 7, 2019

BOARD MEMBERS PRESENT: Hendrik van Loon, Christopher Williams, Shelly Huber and Michael Fitzpatrick   Absent: Angela Sanborn
OTHERS PRESENT: BCTV, Jay Wilson, Mark Anderson, Alex Beck, Ron Hagenow, Tom Abbotts and Wannetta Powling
CALL TO ORDER: The meeting was called to order at 6:00 p.m. by Chair Hendrik van Loon.
ADDITIONS/ AMENDMENTS TO AGENDA:
A motion was made by Mr. Fitzpatrick to add the B.L.C. Minutes of October 1, 2019.
Executives Session:
None
MINUTES:
Mr. van Loon made a motion to accept the Minutes of September 16, 2019 with the following amendments,
Dog Ordnance Amendment – outcome of the meeting to amend the minutes the matter was tabled to a future meeting for policy review and possible changes.
Country Fire Alarm will install fire alarm system at Williamsville Hall
Mr. Williams seconded the motion
3-1 Ms Huber abstained
A motion was made by Mr. Fitzpatrick and seconded by Mr. Williams to accept the minutes for the B.L.C. September 16, 2019
The motion carried 3-1 Ms Huber abstained

A motion was made by Mr. Fitzpatrick and seconded by Ms. Huber to accept the minutes for the B.L.C. Minutes of October 1, 2019
The motion carried 3-1 Mr. Williams abstained

ROAD BUSINESS:
Road Foreman’s & Road Commissioner’s Report:
See attached report.
Ms Huber made a motion to not plow the NewBrook School Mr. Williams seconded.
The motion carried 4-0
Mr. Williams made a motion to build a new fire pond with the well over flow at the Town Garage, and to provide equipment and labor to do a fire pond with approximately 20 to 30 thousands gallon at the town garage property Ms Huber seconded the motion
The motion carried 4-0

A motion was made by Mr. Fitzpatrick and seconded by Mr. Williams to deny the Jones Hill permit, Discussion ensued.
A motion was made by Mr. Fitzpatrick and seconded by Mr. Williams to deny the Jones Hill permit to notify them of future damage to road at owner’s expense
The motion carried 4-0
Four sealed bids for the winter sand were opened the request was for 2,500 cubic yards of Winter Sand 9/16″ or greater to be delivered to the Town Garage, the first 1,500 cubic yards to be delivered on site by November 15th. The Remaining to be delivered by request of the Road Foreman, Inspection of the sand will be conducted by the Road Commissioner & Road Foreman before the bid is awarded.

• Zaluzney- $ 14.40 per C. Y within 10Days.
• Cersosimo Industries – $ 15.25 per C. Y ¾” sand By November 15th
• Northeast Paving – $ 20.72 C.Y
• Fitzpatrick Excavating and Trucking- $ 11.25 per yard

A motion was made by Mr. van Loon to have Road Forman & Commissioner review and report back as to their recommendation Ms Huber Seconded
The motion carried 3-1

ADMINISTRATIVE AS SISTANT’S REPO RT :
See attached report:
Mr. Williams made a motion to start the Budget meetings opposite the regular Selectboard meeting to start on October 28th Ms. Huber seconded
The motion carried 4-0
Mr. van Loon made a motion to table the email from Robert Fisher regarding NewBrook Solar Field until next regular meeting Ms. Huber Second the motion
The motion carried 4-0
A motion to accept the Administrative Assistant’s report was made by Mr. Fitzpatrick and seconded by Mr. Williams
The motion carried 4-0

UNSCHEDULED MEMBERS OF THE PUBLIC:
None

SCHEDULED MEMBERS OF THE PUBLIC:
Windham County Sheriff- Mark Anderson started 15 years ago at the Sheriff’s Department, he came tonight in responds to the letter of introduction. Questions of working jointly with VT State Police can create conflicts. “It really comes down to clarity of communication. Even with the current understaffing in all areas of the state law Enforcement. The Legislature is working on improving creative ways to handle rural policing.” Sheriff- Mark Anderson said. For WCS to serve the Town of Newfane, the Villages of South Newfane, Williamsville and Brookside, there is something called Bankable hours @ hourly rate $51.00. Or the other possibility is a full time deputy at $81,300.00 (40 hours a week) would provide additional service to the area. The Selectboard will be considering its options for this upcoming budget season.

Brattleboro Development Credit Corporation- Al Beck – Designed to meet the goals of strengthening business starting up, or expanding existing business. By growing workforce support, working with young adults, and high school students, with development for career placements and entry level placement, strong partnership, currently working with L.G H S is our support of the town of Newfane. We ask for your support for flexibility, to focus on resources helping existing families and young adults to stay in the area. We want to help attract more people to live in Southern Vermont, to participate in the community, the workforce and support the business and civic environment.

OLD BUSINESS:
Jay Wilson made a recommendation regarding meeting with a group of concerned citizens.
• Road safety and signage and recommendations
• Review of the Safety Audit: that was done last year.
• Meet with them explain what can be done
• Consider future budget expense,
• Expectations
Mr. Fitzpatrick made a motion to authorize Mr. van Loon make contact to set up a meeting with a former group of concerned citizens. Action to be taken at future Meeting – Agenda

PODS: Emergency Point of Distribution – Tabled for future meeting, Is more information needed

Tree Warden:Vacancy

NEW BUSINESS:
None

CORRESPONDENCE:
• Frank Suponski #542 VT RT 30 – suggest sending letter to owners of property – Mr. van Loon offered to draft a letter for the next meeting (10.21.19)
• WRC Planning Commission –
• Lake Champlain – Lori Fisher Ex. Director – “Lessons from the Flood” Recommends the book.
• Class Action – OPIOD litigation – Questionable for the attorney, or state representative Tabled for Future Meeting.

PAY ORDERS:
• Payroll Warrant No. 11417 in the amount of $3,735.97
• Payroll Warrant No. 11418 in the amount of $4,915.73
• Payroll Warrant No. 11419 in the amount of $5,107.90
• Accounts Payable No. 20007 in the amount of $ 271,013.54
• Accounts Payable No. 20007 A in the amount of $ 761.32
A motion was made by Mr. Williams and seconded Ms Huber to approve the pay orders.
The motion carried 4-0

ADJOURN:
A motion was made by Mr. Fitzpatrick and seconded Ms. Huber to adjourn the meeting.
The motion carried 4-0
Meeting Adjourned at 8:05 pm
Respectfully Submitted, Wannetta Powling

ROAD FOREMAN’S AND ROAD COMMISSIONER’S REPORT
October 7, 2019
1. The stripping on the new pavement in the village has been completed; the speed limit will be painted on West St. this week.
2. I have a second stone mason hopefully giving us a price on the stonewall repair on Cemetery Hill Rd.
3. I should have a price coming shortly for the repair of the cracks in the steps at the town office.
4. We have the opportunity to put in a small fire pond and hydrant through the VT Rural Fire Protection Program at the town garage. This would benefit all of Depot Rd. and the town garage. If we provide the equipment to do the digging the town would have no out of pocket expenses. This would utilize the overflow from the well.
5. The cement culvert headers have been poured.
6. The Lynch Bridge bank stabilization and the realignment of the river has been completed. The Hunter Brook Rd. bank stabilization has been completed also. Both sites have been approved by Scott Jensen River Engineer.
7. Did the board decide about the plowing of the school now that it’s not a town property?
Thank You,
Jay Wilson Road Foreman
Christopher Williams Road Commissioner

ADMINISTRATIVE ASSISTANT’S REPORT
October 7, 2019
• The Budgeting process will be starting soon, and if we were to do Monday opposite of Selectboard meetings the 14th is a National Holiday. Do you want the Budget meetings to start on the 28th?
• On September 18th I attended the municipal budget workshop in Montpelier. This has given me some insight as to what a process is ahead of us. I am looking forward to working on my first report.
• I have just reviewed the VLCT Insurance renewal for the Town. I will send that off tomorrow in an Email, to await a quote on the New Policy. I shall let you know when that comes in.
• Andrew Martin successfully treated the sulfur smell affecting our office water, last Wednesday.
• I have enclosed for your review the email I had from our Robert Fisher – and will await any further directions regarding this matter.

Respectfully,
Wannetta Powling

Selectboard Agenda Ocotober 7, 2019

TOWN OF NEWFANE SELECTBOARD REGULAR MEETING AGENDA MONDAY OCTOBER 7, 2019  – 6:00 P.M.   NEWFANE TOWN OFFICE

 ·         CALL TO ORDER

           ADDITIONS/AMENDMENTS TO AGENDA

          EXECUTIVE SESSION

            Department of Health

            APPROVAL OF MINUTES

September 16, 2019

Board of Liquor Control September 16, 2019

·         ROAD BUSINESS

            Road Foreman’s & Road Commissioner’s Report

             See attached Report:

Jones Road Permit (Tabled Sept. 16)

·         ADMINISTRATIVE ASSISTANT’S REPORT

              See attached Report:

 ·         SCHEDULED MEMBERS OF THE PUBLIC

Windham County Sheriff- Mark Anderson

Brattleboro Development Credit Corporation- Sarah Lang

·         UNSCHEDULED MEMBERS OF THE PUBLIC

             OLD BUSINESS

Traffic Study Report – Traffic Calming Committee

·         NEW BUSINESS

.·         CORRESPONDENCE

# 542 VT Route 30

Lake Champlain Committee

National Prescription Opiate Litigation

·         PAY ORDERS

                 Payroll # 11417  / Payroll #11418

         ADJOURN

 

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NEWFANE SELECTBOARD MEETING MINUTES 9.16.19

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TOWN OF NEWFANE SELECTBOARD MEETING MINUTES
September 16, 2019
BOARD MEMBERS PRESENT:
Hendrik van Loon, Christopher Williams, Angela Sanborn and Michael Fitzpatrick
Absent: Shelly Huber
OTHERS PRESENT:
BCTV, Jay Wilson, Marion Dowling, Steven Levine, Jeanne Rose and Wannetta Powling
CALL TO ORDER:
The meeting was called to order at 6:00 p.m. by Chair Hendrik van Loon.
ADDITIONS/ AMENDMENTS TO AGENDA:
Mr. Williams made an Addition: To approve the Amended Minutes of August 19, 2019
Amended in the minutes of August 19, a suggestion was made by Ms. Dowling regarding concerns for recent dog issues. Making changes to the Newfane Dog ordnance and Fee’s.
Ms. Sanborn made Motion to revisit the Dog Ordnance. Michael Fitzpatrick seconded the motion.
MINUTES:
A motion was made by Mr. Fitzpatrick and seconded by Mr. Williams to accept the minutes for the Boards Regular Meeting September 3, 2019
The motion carried 4-0
A motion was made by Mr. Fitzpatrick and seconded by Mr. Williams to accept the minutes for the Board’s August 19, 2019 as Amended
The motion carried 4-0
ROAD BUSINESS:
Road Foreman’s & Road Commissioner’s Report:
See attached report.
A motion was made by Mr. Williams to offer the Bridge work on Hunter Brook Road to Renaud Brothers, and have them start right away. Seconded by Ms. Sanborn – The motion carried 4-0
A motion was made by Ms. Sanborn to accept the Road Foreman’s Report and seconded by
Mr. Fitzpatrick,
The motion carried 4-0
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ADMINISTRATIVE ASSISTANT’S REPORT :
See attached report.
Ms. Sanborn made a Motion to authorize the Chair to sign 2 year contract with Repro, for Printer of Town Report Motion seconded by Mr. Williams. The motion carried 4-0
A motion to accept the Administrative Assistant’s report was made by Ms. Sanborn and seconded by
Mr. Williams, –
The motion carried 4-0
UNSCHEDULED MEMBERS OF THE PUBLIC:
Ms Dowling suggested letter’s asking to remain anonymous, should be addressed to “Newfane Selectboard” via the post office.
Other members of the Selectboard suggested following rules of Procedure – when acting upon anonymous concern from residence.
Ms. Sanborn responded that all correspondence needs to be addressed, when from citizen’s regarding town matters.
SCHEDULED MEMBERS OF THE PUBLIC:
Steven Levine Chair of the Williamsville Hall Committee was present/ with Jeanne Rose, Flowers & Monument cleaned with donation fund.
Hall committee is going to purchase 8-10 round tables and 2-3 long tables at $1600.
With the purchase of the new cushioned chairs, there is now a surplus of chairs. The Hall committee would like to contact the Union Hall in Newfane and donate some of the old double wooden chairs. The Williamsville Hall plans to still retaining 30 sets of these old double wooden chairs.
Country Fire Alarm System will be installing the fire alarm, at the Williamsville Hall with annual contract of $225, for mentoring purpose land line and internet, needs to be installed. Monthly costs will be $ 40.42 paid from operating fund /$45.95 donation funds.
Ms Sanborn made a Motion to accept recommendation for installation of landline and internet with agreed condition of fees and seconded by Mr. Fitzpatrick.
Motion carried 4-0
Hall Committee submitted to the Selectboard for approval, recommendations to increase fees for the rental of the Hall.
Outside flood light with motion sensor to be installed, to address safety concerns
Mr. Levine agreed to contact Cleveland Electric for recommendations and installation.
Board agreed for the committee to get estimates for painting for next summer, Estimates not to exceed $20,000.
Mr. Fitzpatrick made a motion to accept seconded by Mr. Williams
Motion carried 4-0
OLD BUSINESS:
Traffic Study Report – action to be taken at future meeting – scheduled for October 7th Agenda.
Jay made a comment regarding meeting with Traffic Calming committee. Or sending out an invitation to review Traffic Study Report
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NEW BUSINESS:
Budget planning – will begin the opposite Mondays of Selectboard’s regular meetings 1st or 3rd starting October.
Level funding -should be the Goal.
Ms Dowling suggested that part of the budget for special appropriations, organizations are asked to include a letter with funding requesting or meet with the Selectboard. To explain what the organization has done for the residence in the town of Newfane, villages of South Newfane, Williamsville and Brookside.
Renovations for the Town Office Building – the board will need to come back to revisit this issue, after contractor estimates have been received.
Access Permit for Jones Road- this was done over time. Motion to disapprove
Ms Sanborn would like to review the site and Table this until next meeting.
Motion to Denied Permit 2 in favor-2 opposed
Motion did not pass.
CORRESPONDENCE:
• Ted & Sumi Schreyer -Thank you card
• Timothy Shortell – Interest in Serving on Planning Commission
Ms Sanborn made a motion to appoint, Timothy Shortel Planning Commission Mr. Fitzpatrick seconded.
• Bill Guenther – Letter of Resignation 9.16.19
Suggested to send letter of gratitude and thank him for years of service.
Posting of Vacancy for Tree Warden Position
• WSWMD – Sat. October 19 household collection
PAY ORDERS:
• Payroll Warrant No. 11415 in the amount of $4,307.86
• Payroll Warrant No. 11416 in the amount of $4,254.06
• Accounts Payable No. 20006 in the amount of $ 98,962.02
A motion was made by Mr. Williams and seconded Mr. Fitzpatrick to approve the pay orders.
The motion carried 4-0
ADJOURN:
A motion was made by Ms. Sanborn and seconded Mr. Fitzpatrick to adjourn the meeting.
The motion carried 4-0
Meeting Adjourned at 7:30 pm
Respectfully Submitted, Wannetta Powling
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ROAD FOREMAN’S AND ROAD COMMISSIONER’S REPORT
September 16, 2019
1. The paving has been completed in the village. We are awaiting the painting for the crosswalks and striping to be completed. We were able to do some curb work and have corrected the Cross St. entrance to West St.
2. I met with Scott Jensen the State River Engineer and Mike Fitzpatrick at Lynch Bridge and on Hunter Brook Rd. That work is all set to be started.
3. I don’t have any update yet on the stonewall repair pricing on Cemetery Hill Rd.
4. The winter sand bid is ready to go out.
5. I have renewed the Operating Permit for our in-ground tanks at the garage.
6. We have been replacing culverts on Timson Hill, Otis Lane, Sunset Lake and work on Grout Rd. Culvert.
7. We will be pouring cement for more culvert headers at the garage.
Thank You,
Jay Wilson Road Foreman
Christopher Williams Road Commissioner
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ADMINISTRATIVE ASSISTANT’S REPORT
September 16, 2019
• It is the recommendation of the Newfane Health Officer, to request the Selectboard to send notice to the address on record for the Bank (Anaheim CA) that owns the building @ #542 VT Route 30. There is concerned with the continuing poor condition of the building, it is very hazardous for material falling near or into the road.
A local realtor informed the health officer that the property is currently not under contract.
• There has been a request to have the water in our Town Office treated by a local plumber for the sulfur smell. -With the Selectboard’s approval, I would contact Andrew Martin he has given an estimate of $300 for labor and material to treat the well, and change necessary filters. I have been told that he has done this in the past.
• I ‘m not sure if this is still affecting Board members, for a short time we thought that we had our Email issue resolved.
• The Budgeting process will be starting soon, and I have contacted the company that has printed our Town Reports for the past 2 years. I received a price that was less than the price quoted for the 2017 & 2018 contract. While I am still in the learning process, & where as they have experience with the Town of Newfane Report –
I would feel comfortable asking the Board to consider signing another contract for 2 years with REPRO out of Winooski VT.
2019 & 2020 2017-2018
750 books @ $3.42 / $2,565 750 Books @ $3.49 / $2,617
• On September this Wednesday 18th the Chair & I will be attending the municipal budget workshop in Montpelier.
Respectfully,
Wannetta Powling

Selectboard Agenda 9.16.19

TOWN OF NEWFANE SELECTBOARD

REGULAR MEETING AGENDA TUESDAY SEPTEMBER 16, 2019

6:00 P.M.  NEWFANE TOWN OFFICE

• CALL TO ORDER

• ADDITIONS/AMENDMENTS TO AGENDA

• EXECUTIVE SESSION

• APPROVAL OF MINUTES
September 3, 2019

• ROAD BUSINESS
Road Foreman’s & Road Commissioner’s Report
See attached Report:

• ADMINISTRATIVE ASSISTANT’S REPORT
See attached Report:

• SCHEDULED MEMBERS OF THE PUBLIC
Williamsville Hall

• UNSCHEDULED MEMBERS OF THE PUBLIC

• OLD BUSINESS

• NEW BUSINESS
Budget Planning FY 2021
Traffic Study Report
.
• CORRESPONDENCE

• PAY ORDERS

• ADJOURN
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Selectboard Meeting 8.19.19 Amended

TOWN OF NEWFANE SELECTBOARD MEETING MINUTES

August 19, 2019    (Amended)

 BOARD MEMBERS PRESENT: Hendrik van Loon, Christopher Williams, Shelly Huber, and Angela Sanborn. Michael Fitzpatrick

  OTHERS PRESENT:  Jay Wilson, Doris Knechtel, Pamela Corbett, Frank Suponski,

Marion Dowling, and Wannetta Powling.

CALL TO ORDER:

The meeting was called to order at 6:00 p.m. by Chair Hendrik van Loon.

ADDITIONS/ AMENDMENTS TO AGENDA:

None

MINUTES:

A motion was made by Ms. Sanborn and seconded by Mr. Williams to accept the minutes for the Boards August 5, 2019 Regular Meeting the motion carried 3-2 Mr. Fitzpatrick and Ms Huber Abstained.

A motion was made by Mr. Fitzpatrick and seconded by Ms. Sanborn to accept the minutes for the Board’s August 12, 2019 Special Meeting The motion carried 5-0

ROAD BUSINESS:

Road Foreman’s & Road Commissioner’s Report:

See attached report.

A motion was made by Ms. Sanborn to accept the Road Foreman’s Report and seconded by Mr. Fitzpatrick, The motion passed 5-0

ADMINISTRATIVE ASSISTANT’S REPORT :

See attached report.

A motion to accept the Administrative Assistant’s report was made by Mr. Fitzpatrick and seconded by Ms. Sanborn, The motion carried 5-0

UNSCHEDULED MEMBERS OF THE PUBLIC:

None

SCHEDULED MEMBERS OF THE PUBLIC:

Pam Corbett VT Department of Health: Regarding Closed Point of Distribution in the event of public Emergency. A licensed medial provider would oversee distribution of medications to town employees and family members of Newfane first responders. Forms would be available online and thru the Department of Health.

Ms. Huber made a motion to further investigation information. Ms. Sanborn seconded the motion. Vote Passed 5-0

Doris Knechtel Homestead Penalties / Late fees:

Thirteen household’s currently late filed for homestead rebates. Penalties for these households would total $4,200.  The Selectboard may wave these penalties.

Mr. Fitzpatrick made a motion to wave the penalties for late filing Homestead rebates.

Mr. Williams Seconded the motion.  Vote passed 5-0

OLD BUSINESS:

South Newfane General Store: Discussion ensued

Ms. Huber made a motion to authorize the chair to speak with Town attorney on regarding Liability of the town on abandoned property. Mr. Fitzpatrick seconded the motion. Vote passed 4-1 Mr. van Loon Abstained

Conflict of Interest Policy:

Recommendation was made by Mr. van Loon to review policy independently and to revisit at next meeting.

Ms. Sanborn made a motion to Tabled until September 3, 2019. Mr. Fitzpatrick seconded the motion.

Vote passed 4-1 Mr. van Loon Abstained

NEW BUSINESS:

August 10th animal Control Issue

Mr. Suponski spoke about recent incident August 10th when two dogs were found tied to a tree on Depot Road. Recommendation return two dogs currently held at Humane Society to owners after dogs have been properly licensed with Town Clerk and proof of all fees paid before released by Animal Control Officer and Humane Society.

Mr. Fitzpatrick made a motion to follow recommendations of Animal Control Officer. Ms. Sanborn seconded motion Vote passed 5-0

Ms. Dowling suggested that when dogs are registered / licensed each year that a copy of town ordinances be  handed out, with list of fines for violations.

 

CORRESPONDENCE:

Robert Litchfield – Letter to the Editor

Karen Cawrse – Email

*Jake Urato- Email

Act 250 Hearing Recess/ Kindle Farm Verizon – Business Manager

Emily Long – Broad-band meeting 9/11 @6 pm

Moore Free Library – Local Government Educational, Town meeting November 9th

Ms. Sanborn made a motion to authorize the chair to write a letter to the dog owners involved. Ms Huber seconded. The motion Passed 5-0

Mr. van Loon mad a motion to send a letter to invite the Verizon representative to an upcoming Board meeting.

Ms. Sanborn second. The motion Passed 5-0

PAY ORDERS:

  • Payroll Warrant 11410 in the amount of $4,475.83
  • Payroll Warrant 11411 in the amount of $4,305.50
  • Accounts Payable 20004 in the amount of $ 44,931.03

A motion was made by Ms. Sanborn and seconded Mr. Fitzpatrick to approve the pay orders.  The motion Passed 4-1 Mr. van Loon Abstained

ADJOURN:

A motion was made by Ms. Sanborn and seconded Mr. Fitzpatrick to adjourn the meeting. The motion Passed 5-0       Meeting Adjourned at 7:47 pm

Respectfully Submitted,

Wannetta Powling

 

ROAD FOREMAN’S AND ROAD COMMISSIONER’S REPORT

August 19, 2019

 

 

1.      After looking at many roads with Emily from WRC, Timson Hill is the next road that will have ditch and culvert work with the Grants-in-Aid money. We have until June 30, 2020 to complete this road.

  1. I have a proposal from Renaud Brothers to extend a short cement culvert on the South Wardsboro It would be a three-sided cement box extending the culvert 6’ for $4500.

 

  1. I looked at the stone wall on Cemetery Hill , it should have an experienced stone mason to re-lay a section of the wall.

 

  1. I have received the scope of work for Lynch Bridge I am awaiting comments on it from the River Engineer before it goes out to bid.

 

  1. The radio repeater on Newfane Hill is now covered by

 

  1. I have the summary of the speed data from I will review it and send it along.

 

 

Thank You,

Jay Wilson Road Foreman

Christopher Williams Road Commissioner

 

ADMINISTRATIVE ASSISTANT’S REPORT 

August 19, 2019

 

August 8th we had a meeting with Cotton Design, re: changing floor plans to create walls between 3 office spaces. Allowing these walls to go to the ceiling will help control privacy issues as well as controlling the noise & echo thru out the rest of our building. Today I phoned Mr. Cotton to discuss their recommendations. Mr. Cotton understood our needs and suggested using the same floor plans they had created 4-5 years ago. Going with this concept, he could estimate our project at $25,000 including extending the heating ducks. He recommends getting some contractors to submit bids.

Hunter Brook Project – went out for rebid with minor changes that were recommended. With mandatory site visit on this Thursday morning, and Labor Day on Monday September 2nd – we will be accepting bids until 3 pm Tuesday September 3rd.

We are experiencing intermittent issues, sending & receiving Email. 2 Technicians from SV Cable worked for over an hour on Friday & then 2 Wired Guys did an update with Microsoft. Unfortunately we are still having issues this morning.  2 Wired Guys was contacted again today, unsure when this problem will be fixed.

On September 18th I will be attending the municipal budget workshop in Montpelier. Is there any one on the Board that would also like attend?

Enclosed in my report is a draft of a letter to Sheriff Anderson inviting him to attend a Selectboard meeting at his convenience, for the Boards approval?

Respectfully,

Wannetta Powling

Selectboard Meeting 9.3.19

TOWN OF NEWFANE SELECTBOARD MEETING

Minutes September 3, 2019

 BOARD MEMBERS PRESENT: Hendrik Van Loon, Christopher Williams, Michael Fitzpatrick, Shelly Huber, and Angela Sanborn.

OTHERS PRESENT:  Jay Wilson, Lynn Forrest, Thomas Abbotts, and Carol Hesselbach.

CALL TO ORDER:

Hendrik Van Loon, chair, called the meeting to order at 6:00 p.m.

ADDITIONS/AMENDMENTS TO AGENDA:

None

MINUTES:

A motion was made by Ms. Huber and seconded by Mr. Williams to accept the minutes for the board ‘s August 19 regular meeting. Mr. Fitzpatrick noted that he was at the meeting but the minutes do not show that. Ms. Huber made a motion to amend the minutes to add Mr. Fitzpatrick as present. The motion passed 5-0.

ROAD BUSINESS:

Road Foremans and Road commissioner’s Report:

Chair Van Loon asked Mr. Wilson if he wanted to highlight anything in his report.  Mr. Wilson explained that only one man so far has expressed interest in repairing the stone wall on Cemetery Hill Road.  The other man was booking 2 years out.  Suggestions were made about others he could contact.  Mr. Wilson also advised that there is a meeting scheduled with Newfane Village to discuss the speed study.  A tree will be taken down

by a homeowner near the bottom of Newfane Hill Road on Thursday, it should take about 3 hours and signs are going up to notify residents . The milling in Newfane Village

should take place Thursday or Friday.  General discussion about a curbing issue and that the paving will take place probably next Tuesday.  The Renaud Brothers have finished

the culvert extension they were doing and the work came out well. Ms. Sanborn moved to accept the Road Foreman ‘s Report Michael Fitzpatrick seconded it.

The motion passed 5-0.

ADMINISTRATIVE  ASSISTANT’S REPORT :

There is no Administrative Assistant ‘s report.

SCHEDULED MEMBERS OF THE PUBLIC:

None.

UNSCHEDULED MEMBERS OF THE PUBLIC:

Lynn Forrest asked if she could be moved from New Business to Unscheduled Members of the Public.  Everyone agreed.  Ms. Forrest advised that the Planning Commission had received a grant and needed to complete the accounting.  In order to complete the accounting of the grant they need an updated Municipal Authorizing Official and Grant Administrator.  Since she is so familiar with the grant she has volunteered to be the Grant Administrator . The Chair is usually the Municipal Authorizing Official and one alternate is needed. Chair Van Loon nominated Ms. Sanborn and she agreed.  Ms. Forrest gave them the form to sign, then took it to have the Chair of the Planning Commission sign it and send it to the state.  She will have a signed copy sent to the Administrative Assistant.

OLD BUSINESS:

Mr. Van Loon said that at the last meeting the board members agreed to review the Town’s Conflict of Interest Policy and come back with comments.  Is there anything anyone wants to have considered for change?  Ms.Huber had a letter from a constituent which she wanted to read . The constituent felt the policy should be that no one who served the Town in any capacity should be able to work for any business that provides paid services to the Town.  Mr. Fitzpatrick disagreed and was also unhappy that the constituent did not want her/his name given.  Mr. Williams also did not like no name attached to the letter. Ms. Sanborn had received comments from several people who felt the same way as the letter that was read and wanted to not be named.  She had also received comments from another person who felt there should have to be a different liaison between the company and the Town.  She and Ms. Huber had no issue with anonymity because Newfane is a small town. After discussion of the policy as written, no one had any suggestions for changes. Mr. Van Loon agreed to request that the policy be put on the website.

NEW BUSINESS:

 Hunter Brook Road Bids: Only one bid was received . Mr. Fitzpatrick left the table as he cannot take part in the bid discussion. The only bid was from Fitzpatrick Excavating. Lump sum bid of $11,000.  Ms. Sanborn asked Mr. Fitzpatrick about the status of the Dover Road project.  Mr. Fitzpatrick answered that he did speak with Mr. Pickering and would be looking at it next week.  Mr. Wilson suggested that the bid be awarded tentatively while the Board waits for Mr. Pickering to review it. Ms. Huber made a motion to have Marc Pickering review the bid and with his approval award the bid to Fitzpatrick Excavating.  R. Williams wanted to add that the next bid should be handled the same way but after discussion it was agreed to deal with then separately. Mr. Williams seconded the motion.  Ms. Sanborn asked why the bid was different than the first bid Fitzpatrick made on the project. Mr. Fitzpatrick answered that time had passed. Motion passed 4-0 with one abstention.

Lynch Bridge Bids:  Two bids were received.  Fitzpatrick Excavating bid totaled

$42,000, Arneden Construction bid totaled $48,000.  Ms. Huber made a motion to accept the Fitzpatrick bid.  Ms. Sanborn commented that the board member already has two open projects and the bridge projects need to be done by October 1 which is cutting it close.  Mr. Van Loon asked how long would it take to finish the projects.  Mr. Fitzpatrick answered a week and a half.  He went on to say that he was not happy with the idea of the Town obtaining gravel this way, that it is pretty expensive gravel.  Mr. Wilson responded that this is the only way the State will allow the gravel to be removed from the stream.  Ms. Huber made the motion again to accept the Fitzpatrick bid if it is approved by Marc Pickering.

Motion passed 3-1 with one abstention.

After discussion, no one was sure if the motion had been seconded.  Ms. Huber made the motion again.  Mr. Williams seconded it.

Motion passed 3-1 with one abstention.

CORRESPONDENCE:

State of Vermont letter and Quit Claim deed about land near the Arch Bridge project. Mr. Williams explained that it is a little teeny comer near the old garage.

The State would not own the garage and the Town would be responsible for the upkeep. Mr. Van Loon indicated that the deed covered 1,357 square feet and Mr. Wilson indicated that the Town is receiving $1,000. Mr. Williams made a motion that the deed be signed by the Selectboard, Mr. Fitzpatrick seconded it.

Motion passed 5-0.

After the motion was passed discussion started about what the deed said and Ms. Huber felt she should read it before signing.  Ms. Sanborn wanted discussion to end because the motion was passed.  Ms. Huber requested that copies of such things be given to the Selectboard before they discussed them.  Deed was signed by all members.

 

Windham County legislators are inviting everyone to a meeting about broadband on September 11, 6-7 pm.  No action needed.

Letter from a woman who twisted her ankle leaving the Williamsville Hall after a performance.  The Williamsville Hall Committee will be present on September 16 to discuss it but Mr. Van Loon wanted the members to check out the lighting there at night as they passed by to get some ideas about how to light it.  Mr. Fitzpatrick suggested a couple of street lights would be helpful even for those driving by with all the parked cars and people crossing the street to the cafe.  Ms. Huber suggested requiring those who use the hall to provide crossing guards with flashlights. Discussion will be continued on September  16.

Mr. Van Loon announced that there will be a hearing September 13th @ 6 pm regarding the tree near the Williamsville firehouse which the tree warden believes needs to be removed.  It will be at the tree.

Discussion with BCTV regarding the plan for the Board to go into Executive Session after signing the Pay Orders. Since Mr. Van Loon did not believe that any decision would need to be made after the Executive Session, BCTV decided to leave.

PAY ORDERS:

Payroll Warrant No.11413 in the amount of $4,077.74

Payroll Warrant No.11414 in the amount of $7,094.01

Accounts Payable Warrant No. 20005 in the amount of $837,685.93 .

While the Board was signing the Pay Orders there was general discussion about the roadwork that was going to be done in the Village.

Motion made and seconded to approve pay orders.  Motion passed 5-0.

Mr. Van Loon explained that Mr. Wilson had brought him a copy of the speed study done by Windham Regional which he would have copied by Wannetta Powling and put in each Selectboard member’s box for them to review.

A motion was made and seconded to go into.Executive Session to discuss a Personnel matter at 7:25 pm.

The Board came out of Executive Session at 7:45. Mr. Williams made a motion to adjourn the meeting. No second required.

Meeting adjourned at 7:46 pm.

Respectfully submitted, Carol Hesselbach