Author Archives: Wannetta Powling

September 21, 2020 Selectboard Agenda

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  • CALL TO ORDER
  • ADDITIONS/AMENDMENTS TO AGENDA
  • APPROVAL OF MINUTES

September 8, 2020 Regular meeting

  •  ROAD BUSINESS

Road Foreman’s & Road Commissioner’s Report

  • ADMINISTRATIVE ASSISTANT’S REPORT
  •  SCHEDULED MEMBERS OF THE PUBLIC

Rock River Preservation Board –

Thom Chiofalo (RRP board member)

Troy Kane         (RRP board member)

Chris White       (Newfane resident)

  • UNSCHEDULED MEMBERS OF THE PUBLIC
  • OLD BUSINESS

Schedule Budget Season

Draft Respond to 7.21.20 VT State Troopers Letter – Participation in shaping the law                       enforcement changes and approach to policing in Newfane and across Vermont.

Requests for Public Statement regarding sentiments in Newfane

Lister Vacancy – Can Selectboard hire Part time to file position

  • NEW BUSINESS
  • CORRESPONDENCE.

VTrans –Structures Project Manager Carolyn Cota – completed work on the Final Plans for             (Arch Bridge) Bridge 12.  “Looking for any comments from the Town” Next phase                            Advertising project for construction, Advertising date is set for November 4, 2020

  •   PAY ORDERS
  1. Payroll Warrant #                Amount  $
  2. Payroll Warrant #               Amount  $

 

  • ADJOURN

 

  Board of Liquor Control Tuesday September 8, 2020

BOARD MEMBERS PRESENT: Marion Dowling, Michael Fitzpatrick, Christopher Williams and Shelly Huber.

OTHERS PRESENTWannetta Powling.

CALL TO ORDER: The meeting was called to order at 8:37 p.m. by Chair Marion Dowling.

 NEW BUSINESS

  • Four Columns – Renewal Application

The Board reviewed The Four Columns Liquor License renewal application

A motion to approve the renewal liquor license for The Four Columns was made by Mr. Fitzpatrick, seconded by Mr. Williams.

Motion passed

Mr. Williams made a motion to adjourn.  Meeting adjourned  8:40pm

Respectfully Administrative Assistant

Wannetta Powling

 

Selectboard (Zoom) Minutes Tuesday September 8, 2020

BOARD MEMBERS PRESENT: Marion Dowling, Michael Fitzpatrick, Christopher Williams, Angela Sanborn and Shelly Huber.

OTHERS PRESENT:  (Zoom)   Aaron Naparstek, Caroline Kronley, Pattie Johnson, Chris May, Erica Walch,  Heather Sperling, Howard Weiss- Tisman,  Jeryl Julian Cissue, Sam Kilmurray,  Scotty Tabachnick, Sidney Johnon, Wichie Artu, Rich Sanborn, Ken Estey,  Elizabeth Erickson,  Suzanne Paugh, Pastor Rob Hamm,  Lauri Miner, IDM, I Phone, Jay Wilson, Melissa Brown , BCTV and Wannetta Powling

 

CALL TO ORDER: The meeting was called to order at 6:00 p.m. by Chair Marion Dowling.

ADDITIONS/ AMENDMENTS TO AGENDA:

MINUTES:

August 17, 2020 Regular meeting Mr. Fitzpatrick made a motion to accept the minutes, Mr. Williams seconded.

Ms. Huber abstained.  Motion passed.

August 24, 2020 Special meeting Ms. Sanborn made a motion to accept the minutes, Mr. Williams seconded.

Mr. Fitzpatrick and Ms. Huber abstained. Motion passed.

ROAD FOREMAN’S AND ROAD COMMISSIONER’S REPORT:

  1. Daniels Construction got into worse concrete on the top of the second abutment at Monroe Bridge. They have the bridge jacked up and are replacing the top of the abutment with new concrete. I attached a picture.
  2. Roadside mowing is almost completed.
  3. The Depot Rd Culvert easements I don’t have any updates on. I did file the permit for the detour on RT 30 with VTRANS.
  4. There is a Road Safety Audit being done on September 22nd for Newfane Village which will include RT 30 and West St.
  5. We are continuing our grading, culvert replacements and ditching.
  6. The Sand/Salt shed is still going through review at the State level.
  7. We had VT Sewer & Drain run a camera through the 2 culverts at Timson Hill at the preschool. We found the culvert under the road is in reasonably good shape and there is a drain that has been covered for a number of years.

Mr. Fitzpatrick made a motion to accept the Road Foreman’s report. Ms. Sanborn seconded.

Motion Passed.

TREASURERS REPORT:

I have finished the audit. Everything went great.

I have been in touch with West River Modified School District in regards to the school payment due September 8, 2020; we are going to only pay $100,000.00 right now, and then we will make up the differences once the taxes come in. This saves us from having to take out a Tax Anticipation Note.

Taxes bills have been mailed and taxes are coming in already. I have received several calls in regards to taxpayers not being able to pay the first and second installment on-time due to the fact that they are so close and due to the fact that some people still have not received their homestead rebates as of yet. Would the board consider not applying the interest for the month of September, October and November? We could still apply interest to all previous years taxes but not this current year if need be. The property transfers are completed from the Town sales.

I have been working on my abatements so I’m ready for the next abatement hearing.

Discussion ensued – regarding waving the interest payments on current 2020 year, until the end of December 2020 year

Mr. Williamsville made a motion to not to apply the interest on September, October, November and December. Ms. Sanborn seconded. Motion passed.

Ms. Sanborn made a motion to accept the Treasure’s report. Mr. Williams seconded.

Motion Passed.

ADMINISTRATIVE ASSISTANT’S REPORT:

  • The replacement computer has had some issues downloading all of the records and programs, I have no access to the scanning folder on the Canon printer (Town Clerks office) all of your information in tonight’s packets were copied and delivered by me Thursday evening. I am not yet able to email this as attachments.
  • Dan Hoviss from Dot solution will be at Town Office this week to do the computer & printer upgrades for us. Including installing the Router for our internet.
  • I started scheduling appointments in October for the social appropriations to come and meet with the Selectboard as scheduled members of the public.
  • I received confirmation for the VLCT “Municipal Budgeting” 2 day webinar. Marion, Melissa & I will be taking this training from 9-noon on September 16 &17.
  • VT Legislature Bill S.54 is the bill that creates a taxed and regulated cannabis marketplace in Vermont. I will make copies of this and place them in your mailboxes.
  • VTrans has sent an Advance Notice for the Selectboard to sign. This is a relocation notice allowing for the utilities (Green MT Power, Comcast and Consolidated Communications) to temporary relocate the aerial wiring at the intersection of Grimes Hill Road and Depot Road into the Town Highway Right of Way. Prior to the Arch Bridge construction in 2021.

Mr. Fitzpatrick made a motion to accept the Administrative Assistants report. Ms. Sanborn seconded. Motion Passed.

Mr. Fitzpatrick made a motion to authorize the Selectboard to sigh the form for VTrans Notice. Mr. Williams seconded. Motion passed

SCHEDULED MEMBERS OF THE PUBLIC:

Aaron Naparstek and Patricia Johnson are members of the Incorporated Village of Newfane (IVN). They presented the Selectboard with information from the recent Traffic study that was performed from 27, July thru 13th of August 2020.

The information provided the board were the number of vehicles it also included the speed of these vehicles.  The speed limits in the Village of Newfane is posted at 30 MPH village residents feel that this in unacceptable. Members of the Incorporated Village of Newfane are asking the Selectboard for suggestions to address their concerns for protecting pedestrians, cyclists and children playing along these roads.

Suggestions the members provided included

·         Cross Walks with Flashing lights & yield signs

·         Solar generated speed signs at each end of town before entering the Village

·         Additional 30 MPH sigh in the village

·         “No Passing Zone” signs

UNSCHEDULED MEMBERS OF THE PUBLIC:

None

OLD BUSINESS:

None

NEW BUSINESS:

Budget Season Schedule:  Was suggested that this be tabled until the September 21 meeting.

 

Respond to 7.21.20 VT State Troopers Letter – participation in shaping the law enforcement changes and approach to policing in Newfane and across Vermont.  Ms. Sanborn read the letter aloud.  The Board will be sending a letter in responds to Lieutenant French in regards letter invitation to participate.

CORRESPONDENCE:

Carol Rondeau – Email requesting “Safety Zone” to be posted at town property (Gravel Storage Area) Dover Road in South Newfane.

Toni Powling “Believes that the Selectboard would be heading down a slippery slope if you start making resolutions regarding something you cannot control and over which you have no ability to apply consequences.”

Christine White “Encouraged the Selectboard not to set a precedent by taking action by creating a resolution to hold people accountable over isolated incidents of discrimination and racism.”

Erica Walch “I urge the Selectboard not to adopt a statement that makes government responsible for addressing hurt feelings or attempt to curtail the constitutional rights of the town’s citizens.  It is not government’s job to protect citizen’s feelings, but to protect citizen’s rights to free speech. Along with other rights we have in the State and US Constitution.”

Kim Friedman “Call on the Selectboard to make a public statement condemning acts of racist violence.”

 Dan DeWalt A requests that the Selectboard make a statement condemning the racist incidents and acts of vandalism in Newfane.

Dan DeWalt, & Samantha Kilmurray Expressing personal views with an additional 100+ electronic signatures supporter, requesting the Selectboard make a statement condemning these racist incidents and acts of vandalism.

 PAY ORDERS:

  1. Payroll Warrant # 11468                                 Amount  $  4,339.95
  2. Payroll Warrant # 11470                                 Amount  $ 5,712.20
  3. Payroll Warrant # 11471                                 Amount  $ 5,184.66
  4. Accounts Payable No. # 21005                 Amount  $  199,394.61

 ADJOURN:   Motion to adjourn was made by Mr. Williams @ 8:36 pm.

Respectfully Administrative Assistant

Wannetta Powling

 

 

Development Review Board (DRB) Decision regarding appeal of Zoning Application 20 -0001

Subject:

Development Review Board (DRB) Decision regarding appeal of Zoning Application 20 -0001

Background

Application 20-0001 is for change of use at 25 Moss Hollow Road from residential to commercial in order to allow operation of a Wellness Retreat/Nature Retreat as described by the appellant, Kathy J. La Bombard in her application and at the public hearing for this appeal on July 30, 2020.

Findings

  1. The property is located in Newfane’s Rural District and is part of an established neighborhood with rural character.
  2. The appellant wishes to operate a Wellness Retreat/Nature Retreat as a conditional use utilizing the existing residential facilities at 25 Moss Hollow Road.
  3. The appellant described her proposed use as an opportunity for small groups of healthy people to spend 3 to 5 days in nature and the surrounding community while focusing on their own well-being
  4. Section 331 of the Newfane Zoning Bylaw allows limited commercial uses in the Rural District that avoid unreasonable burdens on town roads and services or other adverse impacts on the rural character of the district.
  5. Section 212 / 5 /a of the Newfane Zoning Bylaw requires review of any proposed conditional use to determine whether it adversely affects:
  •  Capacity of existing community services or facilities
  •   Character of the area as defined by the purpose of the zoning district and specifically       stated  policies and standards of the Town Plan
  •   Traffic on roads and highways in the vicinity
  •    Any bylaws and ordinances of the Town of Newfane then in effect
  •    Utilization of renewable energy sources

 Conclusions

  1. The proposed conditional use is consistent with that of a Lodge/Inn whose function is providing their guests a program of organized group activities.
  2. In order to meet criteria of Zoning Bylaw Sections 331 and 1 / 5 / a and to limit adverse impacts on the rural character of the area, it is necessary to apply conditions to the proposed commercial use that limit its size and scope while preserving the overall rural character of the neighborhood.

Decision

Effective August 27, 2020, the Newfane Development Review Board  approves, with the following conditions, the application of Kathy J. La Bombard for change of use from residential to commercial (Wellness Retreat/Nature Retreat) at 25 Moss Hollow Road (also known as Moss Hollow Lane).

This approval is subject to the following conditions:

  1. The number of Retreat Session participants including leaders shall not exceed seven (7).
  2. Use of the property for Retreat Sessions shall be limited to twelve (12) days per calendar month.
  3. When travelling to or from the property for off-site activities, participants shall car pool to the extent possible with no more than two (2) vehicles involved.
  4. Noise generated by operations shall at no time exceed seventy (70) decibels measured at the property line.
  5. On-site parking shall be limited to seven (7) vehicles.

Appeal of this Decision

In accordance with Title 24 VSA, Section 4471, an interested person who has participated in the Public Hearing of this matter may appeal this decision to the Environmental Division of the Vermont Superior Court by filing a Notice of Appeal directly to the Court within thirty (30) days of the decision.

Participation in the referenced hearing shall consist of offering oral or written testimony, evidence or a statement of concern related to the subject of the hearing.

Newfane Development Review Board

David Cotton, Chairman

 

Planning Commission Regular Meeting Agenda September 10, 2020

September 10, 2020      Time:  6:00 PM      Place: Zoom Conference Call – In keeping with “revisions from Act 92 (H.681) which Governor Scott signed into law on March 30, 2020. The act sets forth new Open Meeting Law procedures in response to COVID-19 … to encourage public bodies to meet electronically while also providing the public with electronic access to meetings in lieu of a designated physical location.” Updated 5.27.20. https://www.vlct.org/municipal-assistance/municipal-topics/vermonts-open-meeting-law

To access Zoom-based Planning Commission meeting:

https://zoom.us/j/97514069455?pwd=MU1iOHNxNGFnY2ZRVEZWZ0hZWVpqdz09

Meeting ID: 975 1406 9455                           Passcode: 407173

One tap mobile  +16465588656,,97514069455#,,,,,,0#,,407173# US (New York)

Dial by your location                                      +1 646 558 8656 US (New York)

Meeting ID: 975 1406 9455                           Passcode: 407173

Or find your local number: https://zoom.us/u/agsO3bxr2

Agenda

  1. Call to order                                     6:00
  2. Introductions (Commission members, guests, and members of the public)         6:01 – 6:15
  • Additions to the Agenda 6:16 – 6:21

(“Additions” might include a suggestion for an action step with a specific timeline and a person assigned to the action step or a suggestion for a future agenda item.)

  1. Review and approve minutes from February 27, August 11, August 27             6:22 – 6:35
  2. Unscheduled members of the public 6:36 – 6:41
  3. Old Business                                     6:42 – 7:52
  4. Short-term Rentals – Collective work with Problem-Solving Document 6:42 – 7:30
  5. Enhanced Energy Plan – Lynn & contact with Windham Regional Commission        7:31 – 7:41
  6. Zoning bylaw, setback language – Ken & contact w/ Development Review Board 7:42 – 7:52

 

VII.     New Business                                                                                                             7:53 – 8:10

VIII.    Correspondence                                                                                                          8:11 – 8:15

  1. Adjournment                                                                                                            8:16

 

Note: Regular Planning Commission meetings are held at Newfane Town Office 2nd & 4th Thursdays at 6:00 PM.

All interested parties are most welcome to attend.

Posting locations: Newfane Town Office, WW Building Supply, Newfane Market, Williamsville Post Office

Town of Newfane web site:

http://newfanevt.com/meetings/meeting-schedules/

http://newfanevt.com/meetings/planning-commission-minutes/

Approved Selectboard Agenda September 8th 2020

https://zoom.us/j/99434349355   password=VkR6WVpUZW5sRFhzbGhNVE13UllWUT09

·         CALL TO ORDER

  •  ADDITIONS/AMENDMENTS TO AGENDA
  •  APPROVAL OF MINUTES

August 17, 2020 Regular meeting

August 24, 2020 Special meeting

  •     ROAD BUSINESS

           Road Foreman’s & Road Commissioner’s Report

  •     TREASURER’S REPORT
  •     ADMINISTRATIVE ASSISTANT’S REPORT
  •      SCHEDULED MEMBERS OF THE PUBLIC

Members of the Incorporated Village of Newfane – Traffic Concerns for audit

  •  UNSCHEDULED MEMBERS OF THE PUBLIC
  •  OLD BUSINESS
  • NEW BUSINESS

        Budget Season Schedule

        Respond to 7.21.20 VT State Troopers Letter – participation in shaping the law                              enforcement changes and approach to policing in Newfane and across Vermont.

  • CORRESPONDENCE

Carol Rondeau – Email requesting “Safety Zone” to be posted at town property (Gravel Storage Area) Dover Road in South Newfane

Dan DeWalt, Email – Expressing personal views and requesting the Selectboard make a statement condemning these racist incidents and acts of vandalism.  .

Dan DeWalt, & Samantha Kilmurray Letter – Expressing views and requesting the Selectboard make a statement condemning these racist incidents and acts of vandalism.

Erica Walch – Email expressing personal views, it is not government’s job to protect citizen’s feelings, but to protect citizen’s rights to free speech.

  •  PAY ORDERS
  1. Payroll Warrant #                 Amount  $
  2. Payroll Warrant #                 Amount  $
  • ADJOURN

COVID 19 SAFETY PROCEDURES WILL BE FOLLOWED

 

Following Selectboard Meeting                        Board of Liquor Control

  • Four Columns – Renewal Application

Selectboard Minutes August 3, 2020

Unapproved

BOARD MEMBERS PRESENT: Marion Dowling and Angela Sanborn.

Absent: Michael Fitzpatrick, Christopher Williams and Shelly Huber.

OTHERS PRESENT:  Jay Wilson, Doris Knechtel, Frank Suponski, BCTV and Wannetta Powling

CALL TO ORDER: The meeting was called to order at 6:00 p.m. by Chair Marion Dowling.

ADDITIONS/ AMENDMENTS TO AGENDA:

The Selectboard members present did not have a quorum of three out of five board members, it was agreed to wait until 6:10 pm for the additional Board member to arrive, and if this did not happen tonight’s meeting would not be able to proceed.While the group waited, the Chair Marion Dowling invited for anyone to share comments or any news

Mr. Suponski had a beautiful oil painting that had been donated to the Town by Ted Schreyer’s Wife and the family.  Mr. Schreyer passed away on July 5th following a period of declining health. Ms. Dowling read Mr. Schreyer’s obituary that was in the Brattleboro Reformer.

Mr. Suponski and Ms. Knechtel spoke about Mr. Schreyer’s service to Newfane, the committees and appointments that were held by Mr. Schreyer over the fifty years that he served the Newfane community.

MINUTES:

SCHEDULED MEMBERS OF THE PUBLIC:

Doris Knechtel andFrank Suponski,

ROAD FOREMAN’S AND ROAD COMMISSIONER’S REPORT:

ADMINISTRATIVE AS SISTANT’S REPORT:

UNSCHEDULED MEMBERS OF THE PUBLIC:

OLD BUSINESS:

EMPLOYEE EVALUATIONS:

Road Foreman and Administrative Assistant’s Annual Reviews

NEW BUSINESS:

CORRESPONDENCE:

PAY ORDERS:

ADJOURN:

@ 6:11 pm the meeting was closed due to lack of Selectboard quorum.

Respectfully Administrative Assistant,

Wannetta Powling

Parking along VT Route 30 and Depot Hill & Williamsville Station Road

The Selectboard decided to seek advice from our State of Vermont Officials regarding the Rock River and West River swimming holes in Newfane, Vermont.  Parking along VT Route 30 and Depot Hill & Williamsville Station Road is a serious concern for our residents, community and state. It has been observed that Governor Scott’s EXECUTIVE ORDER to follow COVID 19 guidelines are not being followed at these swimming areas. On August 7th VTrans will be closing the parking areas along RT 30 for the remainder of the swimming season.

Newfane Select Board is seeking to appoint Lister to fill vacancy

The Newfane Select Board is seeking to appoint a part-time (15 to 20 hours/week) Lister to serve until

March 2021. At Town Meeting (March 2nd, 2021) there will be two Lister positions to be elected; one for a one-year term and the other for a 3-year term. The candidate must understand appraisal methods and property assessment administration in Vermont, be detailed oriented, be interested and dedicated to the job responsibilities, knowledge of the town, and much more. Real Estate knowledge preferred but not required. Be familiar with a CAMA program and Grand List program. The town uses Access Pro for CAMA and NEMRC for Grand List. Training and classes are available. Many of the requirements and timing are governed by the Vermont Division of Property Valuation and Review.

Send resume and cover letter to Newfane Select Board, PO Box 36, Newfane, VT 05345

no later than August 17th, 2020

..

Selectboard Agenda Monday August 3, 2020

  •  CALL TO ORDER
  •  ADDITIONS/AMENDMENTS TO AGEND
  • APPROVAL OF MINUTES
    • July 6, 2020 Amended Regular meeting
    • July 20, 2020 Regular meeting
  • ROAD BUSINESS
    • Road Foreman’s & Road Commissioner’s Report
  •  TREASURER’S REPORT
  • ADMINISTRATIVE ASSISTANT’S REPORT
  • SCHEDULED MEMBERS OF THE PUBLIC
    •        Doris Knechtel & Frank Suponski – Lister’s Vacancy
  • UNSCHEDULED MEMBERS OF THE PUBLIC
  • OLD BUSINESS
    •          Sign Wage Increase for Fiscal Year 2020-2021
    •         Review Updated Financial Policy – Checklist for Internal Control
    •         Review Updated Policy (Animal Control) for Board approval
    •         Employee Annual Reviews for Road Foreman and Administrative Assistant
  • NEW BUSINESS
    •  Remembering the Passing of Theodor Schreyer Jr. – Over 50 years of service to the Town of Newfane
  • POSSIBLE PROJECTS
  • CORRESPONDENCE
    •  Department of Public Safety VT State Police, invite to participate in shaping VSP                  approach to policing.
    • Brattleboro Development Credit Corporation, helping connecting 375 businesses with “PPP” & Federal Relief programs.
    • EAP Supporting Healthy Organizations – Messenger & Leadership Newsletters
    • COVID 19 Executive Summary July 24, 2020 Key updates, Impacts & Action.
  • PAY ORDERS
    • Payroll Warrant #                 Amount  $
    • Payroll Warrant #                 Amount  $
    • Accounts Payable No. # Amount  $
  • ADJOURN

COVID 19 SAFETY PROCEDURES WILL BE FOLLOWED

Meeting to be held at 6 pm –      Town Office –    555 VT Route 30 Newfane

Selectboard Minutes, Monday July 20, 2020

Unapproved

BOARD MEMBERS PRESENT: Marion Dowling, Shelly Huber, Michael Fitzpatrick and Christopher Williams.  Absent: Angela Sanborn

OTHERS PRESENT: Jay Wilson, Ken Estey, John Morrison, Larry Gould, Sierra Pratt, BCTV, Wannetta Powling and Nolan Edgar (Phone)

CALL TO ORDER: The meeting was called to order at 6:00 p.m. by Chair Marion Dowling.

ADDITIONS/ AMENDMENTS TO AGENDA:

A motion was made by Ms. Dowling to move Scheduled Members of the Public up on the agenda, to follow the approval of minutes.

Additional topic to discuss tonight – Safety concerns at the swimming area on Route 30.

MINUTES:

A motion was made by Mr. Fitzpatrick to approve the July 6, 2020 minutes with corrections. Mr. Williams seconded.   Motion Passed.

SCHEDULED MEMBERS OF THE PUBLIC:

Sierra Pratt- was the only person that was interested in the account reconciliations that was posted on the Town web site.  She was invited to meet with the Selectboard and provided her resume and references.  This is a part time position that pays fifty dollars to reconcile the bank statements once a month.  The treasurer will be training Ms. Pratt on the program that will she will need.

A motion was made by Mr. Williams to hire Sierra Pratt as a part time reconciler of accounts. Mr. Fitzpatrick seconded.   Ms. Huber Opposed. Motion Passed 3/1.

ROAD FOREMAN’S AND ROAD COMMISSIONER’S REPORT:

  1. Daniels Construction has begun work on the Monroe Bridge.
  2. The Wiswall Hill Rd site that Scott Jensen visited came back that it requires a 10’ wide 7’ high structure after doing a hydraulic study. It can be either a box culvert or a corrugated arch; it also would require a flood table above the culvert to allow high water room to spread out. Due to the large expense of this project do you want to pursue a mitigation grant?
  3. The Depot Rd Culvert easements have had some changes by the state; they are being reviewed by Bob Fisher.
  4. The Sand/ Salt Shed project doesn’t have much new; I am in the process of getting the town permit filed.
  5. The Safety and Hazardous Material plan for the garage is complete. We are now going to schedule training. I will also have some expenses for the flammable cabinet and some other personal protective equipment.

Recommendation to do another speed study this fall to see if the changes that were imposed have had an effect on traffic.

Ms. Huber recommended that the traffic Liaison be notified that the State recommendations’ were met.

Kenney Pond spillway – vehicles are making sharp turns causing further damage of erosions.

Logging purposes on the end of Cushing Flat Road this bridge is less than 20′ and does not fall under approval of the Town of Newfane’s bridge standards.  As part of their responsibilities the logging company was instructed to have an engineer inspect the bridge to confirm the structural integrity of the bridge to withstand the weight of logging trucks. The name of Loggers was unclear; But George Weir is the known forester. Mr. Wilson will contact the Logging Company in order for the Selectboard to send a letter outlining the needs of responsibility prior to any damage incurred due to the structural integrity of the -20′ bridge.

Mr. Williams made a recommendation to move John Morrison and Larry Gould next on the agenda, the matter of their attendance is in relationship to the roads.

A motion was made by Mr. Fitzpatrick to approve the Road Foreman’s report Ms. Huber seconded.

Motion Passed.

John Morrison & Larry Gould – requested permission of the Selectboard to use access of the Town trail off the end of Wiswall Hill Road. They have agreed to make improvements to 1000′ of the trail to allow vehicles to access the beginning of the trail. Beyond the town line there is no trail all the way into Townshend is privately owned.  Permission was granted by the Selectboard providing that they did not restrict others from accessing the trails. Administrative Assistant was requested to send written confirmation to Mr. Gould of the Selectboard’s decision to approve access to the Newfane Trail.   Mr. Williams made a motion to authorize the Chair to sign the letter.  Mr. Fitzpatrick seconded. Motion Passed.

A motion was made by Mr. Fitzpatrick seconded by Mr. Williams to approve access to the Newfane Trail.

Motion Passed.

Ken Estey of the Newfane Planning Commission was in attendance to nominate and support the interests of Nolan Edgar, to be appointed to the Newfane Planning Commission.

Nolan Edgar attended the meeting via telephone to address the Selectboard with his letter of interest to serve as a new member of the Newfane Planning Commission.  Mr. Edgar answered some questions that were addressed him by the Selectboard. Mr. Edgar is a resident of Newfane and works in Brattleboro at the BCTV station.  The Selectboard thanked Mr. Edgar for his interest and willingness to serve the community.

A motion was made by Mr. Fitzpatrick to accept the nomination of Mr. Edgar to the Newfane Planning Commission. It was seconded by seconded by Mr. Williams.

Motion Passed.

ADMINISTRATIVE ASSISTANT’S REPORT:

  • I assisted the DRB (Development Review Board) with legal notices and mailings letters for the Public Hearing they will be holding on July 30, 2020 @6:30 pm. This will be a Zoom Meeting and those interested in attending can call 365-7772 Ext 4 for the zoom information.

The applicant is seeking approval for change of use from part time residence to wellness retreat / nature retreat, at 25 Moss Hollow, in Newfane VT.

  • I have updated drafts of two Policies for the board to review. The 1st is for the Financial Policy. These changes will include that Newfane does not accept Wire Transfers as an acceptable form of payment.  This is due to federal regulations under the “Bank Secrecy Act” and OFAC (Office of Foreign Assets Control.) The 2nd is for the Animal Control Policy that has not been updated in a number of years.
  • I made contact with the applicants that had requested Special Appropriations, but had not received payment. The Treasurer needed these requests in order to close out and balance the books. You will find the last of them in tonight’s account payable.
  • The company that does the random drug testing changed their name from Occupational Drug Testing. It is now called “DISA Global Solutions” and they are from Manchester NH. I needed to reregister the Town and Highway crew. This information is in the DER (Designated Employee Representative) folder in the files.

The Selectboard said that letters need to be sent to the people who submitted the bids for Tax Sale

A motion was made by Mr. Williams to approve the Administrative Assistant report Mr. Fitzpatrick seconded. Motion Passed.

UNSCHEDULED MEMBERS OF THE PUBLIC:

None

OLD BUSINESS:  

Review updates to the Financial Policy and Animal Control Policy.

Discussion ensued.  Copies were provided for the Board to review. A motion was made by Mr. Fitzpatrick to table until next meeting on August 3rd. Ms. Dowling seconded.

Motion Passed.

RENTAL & LANDLORDS RELEIF PROGRAMS:

Ms. Huber read allowed  the email which was sent from Windham Regional Commission of the program available to those that were affected by the COVID 19. Additional information is available on VHFA website VSHA.

EMPLOYEE EVALUATIONS:

Road Foreman Jay Wilson’s evaluation will be done by Road Commission Christopher Williams and Michael Fitzpatrick. They will meet together before August 3rd.

Ms. Huber volunteered and Ms. Sanborn was recommended to do Administrative Assistant’s Wannetta Powling evaluation, and then provide the information to the rest of the Board members.

Listers have estimated that the new Tax Bills will be sent by the end of July. They would like the Selectboard to set the new Tax Date of September 8th.

Ms. Huber made a motion to set the new Tax Date of September 8th. Mr. Fitzpatrick seconded.

Motion Passed.

NEW BUSINESS:

There are Safety concerns at the swimming area at the intersection of Route 30 and the Williamsville Station Road, better known as “Indian Love Call.”   There are concerns addressing the Safety Procedures, Social Distancing and masks not being worn at these over populated swimming areas.  Adding to the Risk of COVID 19 being spread is adding undue stress on the Emergency Personal answering calls to this area.  There have been increased calls for Rescue, and VT State Troopers.

A letter will be drafted and mailed to our local State Representative Emily Long, as well as Vermont Senators, Dummerston Selectboard, Rock River Preservation, VTrans and Governor Scott will be drafted expressing concerns and asking for recommendations to help protect the local residents, our community and the State.

REMEMBERING the PASSING OF GARY DELIUS:

Honoring the life of Gary Delius, for his dedication to Newfane and the years he served on the Selectboard Honored and Development Review Board.

Each Board member shared bits of Wisdom and Wit they remembered about time spent with Gary both in public and private conversations.

Ken Estey participated with honors of Gary.

HONORING SERVICE OF HENDRIC van LOON:

Windham Regional Commission sent a letter expressing appreciation and gratitude for 45 years of service to the Town of Newfane and The Commission.  The Selectboard would like to have this acknowledgement framed and place on display in the Newfane Town Office.

CORRESPONDENCE:

Dennis Wiswall – Submitted a letter of resignation from the Listers Office, noting health concerns and COVID 19 safety concerns. With regret the Selectboard accepted the letter, and asked that the Administrative Assistant send a thank you letter for his service.

PAY ORDERS:

  • Accounts Payable 21002 in the amount of $41,350.28
  • Accounts Payroll 11459 in the amount of $ 6,438.05
  • Accounts Payroll 11460 in the amount of $ 4,254.30
  • Accounts Payroll 11461 in the amount of $ 4,254.34

 

A motion was made by Mr. Williams and seconded by Ms. Huber to approve the pay orders.

The motion carried.

ADJOURN:

A motion was made by Mr. Williams to adjourn the meeting. Meeting adjourned at 8:30 pm.

Respectfully Submitted, Wannetta Powling

Selectboard Agenda Monday July 20, 2020

  •  CALL TO ORDER
  • ADDITIONS/AMENDMENTS TO AGENDA
  • APPROVAL OF MINUTES
    1. July 6, 2020 Regular
  • ROAD BUSINESS /  Road Foreman’s & Road Commissioner’s Report
  •  TREASURER’S REPORT
  • ADMINISTRATIVE ASSISTANT’S REPORT
  • SCHEDULED MEMBERS OF THE PUBLIC
    1. Bank Reconciliations – Meet with Sierra Pratt
    2. Planning Commission – Ken Estey
  • UNSCHEDULED MEMBERS OF THE PUBLIC
  • OLD BUSINESS
    1. Review Updated Financial Policy – Checklist for Internal Control
    2. Employee Annual Reviews – Road Foreman and Administrative Assistant
  • NEW BUSINESS
    1. Review Updated Policy (Animal Control) for Board approval
    2. Rental Housing Stabilization Program– Vermont State Housing Authority
    3. Set the New Tax Date – September 8, 2020 (Bills will go out before 8.8.20)
    4. Remembering Previous Selectboard Member – Gary Delius
  •  POSSIBLE PROJECTS
  •  CORRESPONDENCE
    1. Planning Commission Letter of Interest -Nolan Edgar
    2. Dennis Wiswall
  •  PAY ORDERS
    1. Payroll Warrant #                  Amount  $
    2. Payroll Warrant #                  Amount  $
    3. Accounts Payable No.  #      Amount  $
  • ADJOURN

COVID 19 SAFETY PROCEDURES WILL FOLLOWED

Meeting to be held at 6 pm –      Town Office –    555 VT Route 30 Newfane

Rental Housing Stabilization Program– Vermont State Housing Authority

Funding for relief programs for renters and homeowners experiencing hardships due to COVID-19 are opening Monday July 13th. The applications will be online. Information on Rental Stabilization program and Vermont COVID Emergency Mortgage Assistance Program are below. More information will be posted on VHFA and VSHA websites. Please keep checking them and we will keep you updated as more information is released and share this widely.

Rental Housing Stabilization Program– Vermont State Housing Authority

The Vermont State Housing Authority (VSHA) Rental Housing Stabilization Program (RHSP) is for funding landlords on behalf of tenants in need of rental arrearage assistance.  This program will provide the VSHA Payment Standard or the actual amount due for the month(s) being claimed, whichever is less, per household at a single unit who meet eligibility criteria.  The goal of this program is to prevent homelessness and to provide housing stability.

The program is funded through Vermont’s allocation of the federal Coronavirus Aid, Relief and Economic Security (CARES) Act.

VSHA will begin receiving applications July 13 from tenants and/or landlords on a rolling basis. The funding is first come, first serve.  More information will be posted as to dates and eligibility after July 13th.  Please continue to check here for updates and to apply.

Vermont COVID Emergency Mortgage Assistance Program- Vermont Housing Finance Agency

Vermont Housing Finance Agency (VHFA) will soon begin to accept applications for the Vermont COVID Emergency Mortgage Assistance Program. The program, which is funded through the federal CARES Act, will help Vermont homeowners facing economic hardship brought on by the COVID-19 pandemic. This program is available to ALL Vermonters – not just those who have mortgages funded through VHFA home mortgage programs.

Eligibility

  • Vermont homeowners of property that is their primary residence
  • Are behind on their primary mortgage due to a COVID-related financial hardship
  • Entered into the mortgage prior to March 1, 2020
  • Income limit and additional requirements apply (to be announced)

VHFA intends to prioritize applicants with lower incomes, but given the limited amount of funds and the limited time to review applications and distribute awards there is no assurance that any individual application will be funded.

How to apply

Applications will be received through VHFA’s website. The application period has not yet started. We expect to have more information on application dates, requirements, and eligibility available after July 13. We encourage you to visit this page regularly for updates.

Marion Major-Outreach & Marketing

68 Birge Street Brattleboro, VT 05301

(802) 246-2102 www.homemattershere.org

Vermont’s COVID-19 “state of emergency” until August 15

 

  • Governor Extends State of Emergency Scott today announced an extension of Vermont’s “state of emergency” until August 15. He called the move a “vehicle” to extend some of the COVID-19-related restrictions and continue steps toward reopening the state.

Make sure Vermont counts! 2020Census.gov

 

  • Make Sure Vermont Counts!The Vermont State Data Center wants to promote its 2020 Census message using outdoor electronic signage. If you know of electronic signs that could be used, please take a minute to call and see what is possible. The message is simple: If you haven’t already completed the form, please do so at 2020census.gov or call 844-330-2020.
  • Make sure Vermont counts!
Link

This communication includes information related to the Brattleboro Development Credit Corporation’s regional
COVID-19 Business Resiliency Program

Housing Assistance Programs

Governor Phil Scott, the Department of Housing and Community Development (DHCD), the Vermont State Housing Authority (VSHA), and the Vermont State Housing Finance Agency (VHFA) announced $30 million in housing assistance to those affected by COVID-19. The programs utilize federal CARES Act funding to provide relief for those tenants unable to pay rent, landlords suffering from a loss of rent payments and those lower income homeowners needing assistance in paying the mortgage.

These relief programs will be available starting Monday, July 13th through two different programs. Technical assistance for these programs is being provided by Vermont Legal Aid to help tenants and homeowners and technical assistance has been made available through the Vermont Landlord Association to help landlords access these programs.

Rental Housing Stabilization Program

The Vermont State Housing Authority, an agency that manages federal rental assistance programs statewide, will administer the $25 million rental assistance program.  The program will provide the VSHA Payment Standard or the actual amount due for the month(s) being claimed, whichever is less, per household at a single unit who meet eligibility criteria.

Applications will be processed on a first come, first served basis, and assisted units must be free from life safety hazards. Find applications, additional program eligibility requirements, and answers to FAQs at the VSHA website.

Vermont Mortgage Assistance Program

Vermont’s new Mortgage Assistance Program (MAP) will help low-income homeowners who have fallen behind on their mortgage and are facing economic hardship brought on by the COVID-19 pandemic. The program will provide up to three monthly mortgage payments directly to the servicer of the mortgage with a goal of preventing future foreclosure. Administered by Vermont Housing Finance Agency with $5 million of the funding provided to Vermont through the federal CARES Act, the program is available to any homeowner who meets the eligibility criteria, and is not just for VHFA borrowers.

 At BDCC: In person collaboration to flex our workforce development programs is underway!

Selectboard Minutes July 6, 2020 (Unapproved)

BOARD MEMBERS PRESENT: Marion Dowling, Shelly Huber, Angela Sanborn, Michael Fitzpatrick and Christopher Williams

OTHERS PRESENT: Jay Wilson, Melissa Brown, Carol Hesselbach, Gloria Cristelli, BCTV, and Wannetta Powling.

CALL TO ORDER: The meeting was called to order at 6:00 p.m. by Chair Marion Dowling.

ADDITIONS/ AMENDMENTS TO AGENDA:

MINUTES:

A motion was made by Angela Sanborn to approve the May 18, 2020 minutes. Mr. Williams seconded.   Motion Passed.

A motion was made by Mr. Fitzpatrick to approve the June 15, 2020 minutes. Ms. Sanborn seconded.  Mr. Williams abstained.  Motion Passed.

A motion was made by Mr. Fitzpatrick to approve the June 22, 2020 minutes. Ms. Sanborn seconded. Motion Passed.

ROAD FOREMAN’S AND ROAD COMMISSIONER’S REPORT:

  1. I met with Scott Jensen, the River Engineer at Monroe Bridge, to discuss the work to remove the gravel bar and the protection of the abutment footings. We are developing a scope of work for this project. The following day we met again on Upper River Rd for bank stabilization, Wiswall Hill for a possible flood mitigation, and So. Wardsboro Rd. to look at the site where the trees toppled into the brook, it looks like that site can be left unless we develop further problems.
  2. We have poured more cement culvert headers and are continuing with culvert replacement.
  3. The Depot Rd Culvert easements have been drawn up by Bob Fisher and are being reviewed by the state right of way people.
  4. The Sand/ Salt Shed engineer is up to date and the plans are back in the state’s hands for review.
  5. The Safety and Hazardous Material plan for the garage is almost complete. Once completed we will be having trainings on our plan.
  6. Daniels Construction’s bid for Monroe Bridge was approved by Marc from VTRANS and work should be starting in about a month.

A motion was made by Mr. Fitzpatrick to approve the Road Foreman’s report Ms. Sanborn seconded. Motion Passed.

 TREASURER’S REPORT:

My monthly reporting for VMER’s (Vermont Members Employees Retirement) and State of Vermont has been completed. My Quarterly Reporting for quarter 2 has been completed to Vermont Dept of Taxes, VMER’s, Dept of Labor and the IRS. I have completed the change on July 1st in payroll for the new VMER’s rates. The rates changed for both employee and employer. Employee rates went from 5.125% to 5.375%. Employer portion went from 5.75% to 6.00%.

I have completed my end of the year closing of the books and have been preparing for Monday’s audit.

The bank reconciliations have all been completed up to May. I will reconcile June’s once it is received.

Discussion ensued regarding a search for a Reconciler of Bank Statements.  Suggestions were made to post the position on the web site.

A motion was made by Ms. Sanborn to contact Sierra Pratt to meet with her Mr. Fitzpatrick seconded.

Motion passed.  4-1 Ms. Huber opposed.

An Internal Control Check List was reviewed by the Selectboard; Ms. Huber had questions regard use of wire transfers. The Town of Newfane currently does not have a wire transfer policy. It is not recommend due to the federal regulations, Bank Secrecy Act and OFAC (Office Foreign Assets Control.)

A motion was made by Ms. Huber to review the financial policy for updates and changes to meet the requirements. Mr. Fitzpatrick seconded.

A motion was made by Ms. Sanborn to table the Internal Control Check List until July 20, meeting Mr. Fitzpatrick seconded.  Motion Passed.

A motion was made by Ms. Sanborn to approve the Treasurer’s report Mr. Williams seconded.

Motion Passed

ADMINISTRATIVE ASSISTANT’S REPORT:

Nancy Burke did the water testing for Town Office.  The results have been completed. There are currently no bacteria present, the lead and copper levels are below allowable limits. To remove the Sulfur smell might be more expensive to install and maintain than just continuing to buy bottled water.

Vermont League of Cities of Town -Weekly Legislative Report # 25 shows that they will be focusing on Law Enforcement Reform in August.  This is caused from protests that followed George Floyd’s murder.  It is something that will affect all of us for some time. For those who wish to follow this bill this fall reference # S.219.

Ms. Huber questioned the shortness of my report and inquired about the resolve of the computer issues of June 22nd.   Southern VT replaced the router and 2 Wired Guys added the Administrative computer to a monthly maintenance schedule.  There has been minimal change noticed.

A motion was made by Mr. Fitzpatrick to approve the Administrative Assistant report Mr. Williams seconded. Motion Passed.

SCHEDULED MEMBERS OF THE PUBLIC:

Gloria Cristelli – Japanese Knotweed is a damaging invasive weed that will grow 23′ horizontally and 10′ deep. It will become a financial burden for the Town of Newfane.  This is growing at the Town Office, on the septic area.  Union Hall has it along the building foundation.  It has also been noticed growing along the bridge abutments and will come up through cracks and crevices of pavements, undermining of the stabilization of the buildings and roads. Best practice of terminating the regeneration is removed Japanese Knotweed from the ground it can be dried and burned.

UNSCHEDULED MEMBERS OF THE PUBLIC:

None

NEW BUSINESS:

Joint Authority  of Selectboard According to 1 VSA 172

Ms. Huber had expressed concerns regarding the appearance of the dog BO being at Town Office. A letter was sent to the Selectboard in support from the other members of Town Office. They consider BO a calming, nurturing, friendly and necessary to help alleviate the stress from the current conditions of the world, country and community.  After reviewing certification documents the Board agreed that BO has all rights granted under ADA (American Disability Act) of 1973 to continue to come with Ms. Powling to work as her Service Dog.

NEWFANE SAFETY PROCEDURES:

It was asked of the Selectboard to consider making a town policy for all business operating in Newfane, to require that all patrons are required to wear a mask, and to follow safe distances.

Discussion:  The Selectboard feels that while it should is recommended, it will be left as each individuals personal choice.

Town of Newfane employees will continue to follow the Safety Policy that was newly adopted in May 2020.

TOWN TAX RATE:

The Newfane Listers provided the Selectboard with the new Town Tax Rate

2021 Grand List                       $2,486,752                              New Municipal Tax Rate.       0.6496%

A motion was made by Mr. Williams to accept and sign the Town Tax Rate Mr. Fitzpatrick seconded. Motion Passed.

Interim Zoning Measure for Pandemic Emergency

Ms. Huber requested the information provided from VLCT (Vermont League of Cities and Towns) regarding Interim Zoning Measure for Pandemic Emergency is available to residents of Newfane; a request was made to have this information placed on the town website.

OLD BUSINESS:

Law Enforcement Contract: 

June 22, 2020 Special Meeting was held to vote on the 2020-2021 Law Enforcement Contract. It was voted to renew the contract with VST in the best interest of the residents of Newfane. A request of the Vermont State Troopers and Lt. French was that he provides patrol area information, traffic stop, and additional relevant information with his reports.

Zoning Administrator is a 3 year appointment. After reviewing the evaluation that was done by Ms. Dowling and Ms. Powling, information was given regarding the of employment status. It was clarified that although it is an appointment, Mr. Tessier is considered a part time employee of the Town of Newfane.

A motion was made by Ms. Sanborn for appointment of a three year term of Merle Tessier Mr. Fitzpatrick seconded.  Motion Passed

POSSIBLE PROJECTS:

The Selectboard will consider the information in the recent VLCT (Vermont League of Cities and Towns) magazine regarding “Unsafe Buildings” and the authority to have buildings removed, that are vacant, vandalized, or with other health concerns.

CORRESPONDENCE:

Used the letter sent to Selectboard in NEW BUSINESS Re: BO

PAY ORDERS:

  • Accounts Payable 20026 in the amount of $84,146.22
  • Accounts Payroll 11457 in the amount of $ 4,648.27
  • Accounts Payroll 11458 in the amount of $ 4,703.32

A motion was made by Ms. Sanborn and seconded by Mr. Fitzpatrick to approve the pay orders.

The motion carried.

ADJOURN:

A motion was made by Ms. Sanborn to adjourn the meeting. Meeting adjourned at 8:45 pm.

Respectfully Submitted, Wannetta Powling

**We are committed to the mandate issued by the Government regarding COVID 19 -Please Stay Safe.

 

 

Bank Reconciliations Job Search July 9, 2020

The Town Of Newfane is looking for someone who is qualified to do bank reconciliations once a
month.
Melissa Brown, Town Treasurer, will train the person to do the job.
The flat remuneration for this work is $50.00 a month. The important part of the job is that it
must be done in a timely manner and be completed on time each month. Must have strong
math skills and knowledge of how to balance bank accounts.
Please have a resume to bring to an interview with the Selectboard.
More details about the job are listed below:
The bank reconciliation statement is a summary of banking and business activity that
reconciles the town’s bank account with its financial records. The statement outlines the
deposits, withdrawals and other activities affecting a bank account for a specific period.
This reconciliation needs to be done monthly. It is very important to reconcile the
account as soon as possible once the bank statement is received.
To reconcile the account you must:
1. Compare the deposits – Match the deposits in the Town records with those in the bank
statement.
2. Compare the expenses – Match the expenses in the Town records with those in the
bank statement
3. Print out four reports.
4. Fill out summary sheet for bank reconciliation
5. Compare the balances
6. Explain why there is a difference if there is one.

For more information please contact:

Wannetta Powling  Newfane Selectboard Administrative Assistant / Human Resources

802-365-7772 Ext. #4          tnewfane@svcable.net

 

Newfane Development Review Board Public Hearing Notice  July 30, 2020

Town of Newfane Development Review Board Public Hearing Notice

The Newfane Development Review Board will hold a public hearing as a Zoom electronic meeting on Thursday July 30, 2020 at 6:30 pm to consider appeal of the Zoning Administrator’s rejection of Zoning Permit Application 20-0001.

Applicant Kathy J. LaBombard is proposing change of use for the property at 25 Moss Hollow Road in accordance with Section 430 of the Newfane Zoning Bylaw.   The proposed change is from part time residential use to use as a wellness retreat/nature retreat.

The hearing will be preceded by a site visit at 5:00 pm.  Because of complications related to the covid-19 virus, the applicant, who resides in Massachusetts, is not expected to attend this site visit.  Attendance is optional for members of the public.   For those attending, social distancing is required and face masks must be worn.

Zoom participation in the public hearing may be by computer or telephone.  To obtain the Zoom information, e-mail or telephone the Newfane Administrative Assistant at tnewfane@svcable.net or 802 365-7772 ext 4 by July 24.

The application to be considered at the hearing is available for public review at the Newfane town office.  Copies may also be obtained by contacting the Newfane Administrative Assistant at tnewfane@svcable.net or 802 365 7772 ext 4 by July 24.

Participation in the Public Hearing portion of these proceedings is a prerequisite to the right to take any subsequent appeal.

Newfane Development Review Board

Walter Dadik, Secretary