Author Archives: Wannetta Powling

Selectboard Agenda Monday July 6, 2020

  •  CALL TO ORDER
  •  ADDITIONS/AMENDMENTS TO AGENDA
  •  APPROVAL OF MINUTES

May 18, 2020 Amended minutes

June 15, 2020 Regular

June 22, 2020 Special

  • ROAD BUSINESS

Road Foreman’s & Road Commissioner’s Report

  • TREASURER’S REPORT

Bids for Town Land   Quitclaim Auction Town Owned Property

Selectboad Appointment – Search for Bank Statement Reconciler

  •  ADMINISTRATIVE ASSISTANT’S REPORT
  • SCHEDULED MEMBERS OF THE PUBLIC

Gloria Cristelli – Japanese Knotweed

  •  UNSCHEDULED MEMBERS OF THE PUBLIC
  •  OLD BUSINESS      

June 22, 2020 Special Meeting 2020-2021 Law Enforcement Contract

Zoning Administrator 3 Year Appointment Approval

  • NEW BUSINESS

Town Office Joint Authority 1VSA 172

Shelly- Interim Zoning Measure for Pandemic Emergency

Request that All Newfane Businesses follow COVID 19 Safety Procedures’

(MASK REQUIRED)

Review and Sign Town Tax Rate

  • POSSIBLE PROJECTS
  • CORRESPONDENCE
  •  PAY ORDERS
    • Payroll Warrant # 11457    Amount  $ 4,648.27
    • Payroll Warrant # 11458    Amount  $ 4,703.32
    • ADJOURN

COVID 19 SAFETY PROCEDURES WILL FOLLOWED

Meeting to be held at 6 pm –      Town Office –    555 VT Route 30 Newfane

Selectboard Agenda Monday June 15, 2020

  •  CALL TO ORDER
  •  ADDITIONS/AMENDMENTS TO AGENDA
  •  APPROVAL OF MINUTES

May 18, 2020 amended minutes

       June 1, 2020

  • ROAD BUSINESS

Road Foreman’s& Road Commissioner’s Report

  • TREASURER’S REPORT            
  • ADMINISTRATIVE ASSISTANT’S REPORT
  • SCHEDULED MEMBERS OF THE PUBLIC
  •  UNSCHEDULED MEMBERS OF THE PUBLIC
  •  OLD BUSINESS      

Law Enforcement Contract

Town Hall Addition

  • NEW  BUSINESS

VLCT: Local Government Resolution

Interim Zoning Measure for Pandemic Emergency

  •  CORRESPONDENCE

Thank you card from Henrietta Mantel – Cemetery Hill Road

  •  PAY ORDERS
  1. Payroll Warrant # 11453    Amount  $ 4,908.34
  2. Payroll Warrant # N/A       Amount  $  N/A

ADJOURN

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Selectboard Minutes June 1, 2020

Unapproved

BOARD MEMBERS PRESENT: Marion Dowling, Shelly Huber, Angela Sanborn, Michael Fitzpatrick and Christopher Williams,

OTHERS PRESENT: Jay Wilson, Melissa Brown, Sheriff Mark Anderson, Lieutenant Anthony French, Lynn Forrest, BCTV, and Wannetta Powling.

CALL TO ORDER: The Zoom meeting was called to order at 6:00 p.m. by Chair Marion Dowling.

ADDITIONS/ AMENDMENTS TO AGENDA:

A motion was made by Ms. Sanborn to move the scheduled members to the top of the agenda. Ms. Huber seconded.

SCHEDULED MEMBERS OF THE PUBLIC:

Sheriff Mark Anderson of the Windham County Sheriffs office, Lieutenant Anthony French of the Vermont State Troopers were both invited to meet with the Selectboard to discuss the current law enforcement and future contract options.  Both of the officers answered questions of public safety, criminal investigations, motor vehicles stops and traffic control in the villages of South Newfane, Williamsville and Brookside.  The Selectboard will consider the contract options on the next agenda.

MINUTES:

A motion was made by Ms. Sanborn to approve the May 4, 2020 minutes, Ms. Huber seconded.

Motion Passed.

A motion was made by Ms. Sanborn to “Table until amended” the May 18, 2020 minutes Ms. Huber seconded.

Motion Passed.

ROAD FOREMAN’S AND ROAD COMMISSIONER’S REPORT:

  1. The crack sealing of the pavement went very well, sealing was done on Depot. Rd, Dover Rd. and Auger Hole Rd.
  2. The guard rail work was completed on the two new Hunter Brook Bridges and we started at the bottom of Depot Rd. and repaired the first 990 feet.
  3. The town attorney has the information to prepare the easements for the Depot Rd. box culvert.
  4. The plans for the Sand/Salt shed have been updated again.
  5. The plans for the Depot Rd. box culvert have been updated again also. Once we get the easements signed that will continue to move along.
  6. The meeting with Northeast Municipal for the Hazmat and Safety at the garage went well we identified the top 3 area to work on first. These would be the items that VOSHA writes the largest fines for.
  7. We had the mandatory pre-bid meeting at Monroe Bridge this past Tuesday; we had one bidder we should have the bid to open at Monday’s meeting.
  8. There is enough money in the budget to go ahead and purchase another traffic radar sign to move from one location to another including S. Wardsboro Road.

A motion was made by Mr. Williams to approve the purchase of a new traffic sign. Ms. Huber seconded.

Motion Passed.

  1. There are several dead Ash trees in 2 different cemeteries’ that is not easily assessable. The State of Vermont Forest and Parks have advising us to take inventory of the Ash trees in the right of way, our inventory of these are in the 1,400 +/-. There needs to be a plan to remove these trees over the next fee years, before they become infected with the Emerald Ash Bore.

The Monroe Bridge Rehabilitation Bid was opened.

  1. Neil Daniels, Inc. (d/b/a Daniels Construction) Ascutney, VT / Bid   $ 561,970.00

Discussion ensued regarding the budgeted amount, recommendation to speak with VTrans, Marc Pickering.

A motion was made by Ms. Huber to have Jay speak with Marc Pickering tomorrow, and allow Road Foreman to follow any new speck recommendations from VTrans, Road Foreman & Road Commission decision as to a new bid being sent out Mr. Fitzpatrick seconded.

Motion Passed.

TREASURER’S REPORT:

Town Owned Property – I have completed gathering all the information needed for selling off the four Town-owned properties. I emailed everything off to Bob Fisher. I also emailed you what Bob sent back to me for the Board to sign and then we can put it in the Brattleboro Reformer. I think it is best that we advertise this in Saturdays issue; hopefully it will be seen by more people.

The information I gathered was; I calculated for each property what was sold at tax sale, plus what would have been owed to the town after the tax sales were completed. I researched back to see what the attorney fees were for doing the tax sales. I also pulled all the deeds for the properties. Doris printed me out all the Lister Card’s along with maps to the properties.

The reason I wanted the maps was so I could send out letters to all the abutting owners of the properties that are for sale. I figured that it would be a good idea to let them know the property that adjoins theirs will be up for sale in case they are interested. I will also send them a copy of the maps to show them which property is being sold, the minimum bid amount, plus the date the bids have to be in by.

You will notice that one of the properties does not have a minimum bid amount. The reason for that is because the property was sold back in 1986 for tax sale. We would never be able to sell the property for all the back taxes to recoup our loss. Per my discussion with Bob, it was best to just sell it for best offer.

The sealed bids will need to be in by July 6th for the Selectboard to open them.

Other Work – I have completed my VT State and VMER’s monthly reporting. All payroll, accounts payable and taxes are still being done daily. I will start going through all of my accounts and reports seeing as I am getting ready to close the year out at the end of this month. I will be making sure everything is balanced and doing my end of the year journal entries.

A motion was made by Ms. Sanborn to approve the treasurer’s report. Ms. Huber seconded.

Motion Passed.

ADMINISTRATIVE ASSISTANT’S REPORT:

  1. I wrote the letters as request and I’m grateful for the quick responses from both the VT State Police and the Windham County Sheriff’s Department and agreeing to attend tonight’s Selectboard meeting.
  2. I have had several meetings with the Selectboard Chair.
  • Discuss the purchasing policy and the need to review overdue updates.
  • This week’s agenda
  • Scheduling items for future Agendas
  1. Meetings with road foreman regarding current updates and issues with DMV vehicle registration. Currently registration renewals are being returned to DMV due to the incorrect PO Box # on file at DMV.
  2. Building Committee meeting –
  • Research was done regarding permits and State regulations for the proposed 27′ X 30′ addition to Town Hall. This is both complex and time consuming. The town could be better served by hiring a knowledgeable engineer to handle these permits and to be sure that state regulations are followed, or there could be severe financial penalties, and unnecessary delays.
  1. I used ½ day on Wednesday 20th (sick).  ½ day on Thursday the 28th (personal).

A motion was made by Ms. Sanborn to approve the administrative assistants report. Ms. Huber seconded.

Motion Passed.

OLD BUSINESS:

Town Office vote from May 18th meeting to have bids from engineers was done in error. Professional services section on page three of the Purchasing policy excludes certain highly professional services from the required need for additional bids.  Cotton Designs has existing knowledge of work they have done in past years and as such should be considered both knowledgeable and qualified to do work at town hall.

Explanation of the permit process to get approved a needs engineer stampeded approval of the plans before state fire marshal would approve permit.  The Selectboard asked for additional information and plans to be provided for the next meeting.

A motion was made Ms. Sanborn to make all plans available to and to further consider if this is right time to consider building such an addition Mr. Fitzpatrick seconded.

 

Selectboard use of Town Attorney service invoice was included for discussion.

Action to be taken by the board is to be mindful of the need to call the attorney and that it should be a board recommendation as need for town business.

CORRESPONDENCE:

None

PAY ORDERS:

  • Accounts Payable 20025 in the amount of $38,438.38
  • Accounts Payroll 11453 in the amount of $ 4,908.34
  • Accounts Payroll 11454 in the amount of $ 5,826.04

A motion was made by Mr. Williams and seconded by Mr. Fitzpatrick to approve the pay orders.  The motion carried.

ADJOURN:

A motion was made by Mr. Williams to adjourn the meeting. Meeting adjourned at 8:50 pm.

Respectfully Submitted, Wannetta Powling

 

**We are committed to the mandate issued by the Government regarding COVID 19 -Please Stay Safe.

 

 

Selectboard June 1,2020 Agenda

MONDAY JUNE 1, 2020

  •   CALL TO ORDER
  •  ADDITIONS/AMENDMENTS TO AGENDA
  •  APPROVAL OF MINUTES

May 4, 2020 amended minutes

May 18, 2020

  • ROAD BUSINESS

Road Foreman’s & Road Commissioner’s Report

  •  TREASURER’S REPORT
  • ADMINISTRATIVE ASSISTANT’S REPORT
  •  SCHEDULED MEMBERS OF THE PUBLIC

Windham County Sheriff Mark Anderson

Lieutenant Anthony French,   Vermont State Troopers

  • UNSCHEDULED MEMBERS OF THE PUBLIC
  •  OLD BUSINESS      

Town Hall Addition

Treasurer’s Legal Notice for Real estate auction – to be signed

  • NEW BUSINESS

Selectboard use of Town Attorney

  •  CORRESPONDENCE
  •  PAY ORDERS

Payroll Warrant # 11453    Amount  $ 4,908.34

Payroll Warrant # N/A       Amount  $  N/A

Account Payable No.# N/A        Amount  $  N/A

  • ADJOURN

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May 18, 2020 Selectboard Minutes

(Unapproved)

BOARD MEMBERS PRESENT: Marion Dowling, Shelly Huber, and Angela Sanborn.

ABSENT:   Michael Fitzpatrick and Christopher Williams,

OTHERS PRESENT: Jay Wilson, Melissa Brown, BCTV (zoom) and Wannetta Powling.

CALL TO ORDER: The meeting was called to order at 6:00 p.m. by Chair Marion Dowling.

ADDITIONS/ AMENDMENTS TO AGENDA:

Following the Executive meeting on May 12th 2020 (Evaluation of a public officer or employee) it was discussed that the best thing for the town would be to move forward with the town business and to put personal difference aside.

MINUTES:

A motion was made by Ms. Sanborn to approve the March 27, 2020 minutes, Ms. Huber seconded.

Motion Passed.

A motion was made by Ms. Sanborn to “Table until amended” the May 4, 2020 minutes Ms. Huber seconded.

Motion Passed.

 

ROAD FOREMAN’S AND ROAD COMMISSIONER’S REPORT:

  1. As I mentioned at the last meeting, we have set the pre-bid meeting for Monroe Bridge on May 26th at 9:00.
  2. We started replacing culverts in addition to the normal grading and graveling.
  3. The guard rail work is to begin Monday.
  4. Carr tree service is going to be setting a crane up on the top of Newfane Hill to remove a tree; it is scheduled for May 28th.
  5. The access permit for Brown’s Road has been reviewed and can be approved.
  6. I received two prices for crack sealing the pavement to extend the life of the pavement until we can resurface. The first was Nicom at $4,250.00 per day and they estimate they can cover 2 miles of road per day. The other was Gorman Brothers at $14,250.00- 19,950.00 they estimate 3-4.5 miles per day. Both included traffic control in the prices. I would recommend Nicom for up to 3 days of sealing.
  7. I have a meeting with Northeast Municipal scheduled for Wednesday to go over a plan for the Hazmat and Safety procedures for the town garage.
  8. Storm on Friday night caused a few trees to come down
  9. The work on stone wall at Cemetery Hill road is near completion. It is a recommendation to evacuate the walls every few years to repair them as needed.
  10. The cracks on the front steps of Town hall were repaired. This was a recommendation of VLCT Loss Control agent.

Discussion ensued.

A motion was made by Ms. Sanborn to approve using Nicom for pavement sealing. Ms. Huber seconded.

A motion was made by Ms. Sanborn to approve access permit for Browns Road. Ms. Huber seconded.

Motion Passed.

TREASURER’S REPORT:

CD’s – Last week I had mentioned the five CD’s that are with Brattleboro Savings & Loan. I received the interest for the CD’s; they totaled $2,034.31 for all of them. They have been allocated accordingly. I also completed the rollover of the CD’s with Brattleboro Savings and Loan for 91-days.

Town Owned Property – Last year there was a tax sale held on February 28, 2019. One of the properties was bid on by the town, and is now town owned as of March 3, 2020. The owner of the property was unable to redeem the property within the 1-year time frame from the actual tax sale date. This property is located on Glebe Road in Williamsville. This is not the first time this property has gone into tax sale but usually the mother pays for the taxes so the owner doesn’t lose it.

I have had a couple of calls from people asking when this property will be going up for sale by the town because they are interested in buying it. I have also just recently had a call from the previous owner’s mother. She is interested in buying the property back for her son.

I have spoken with Bob Fisher in regards to this matter briefly. He said that we have three options as to what we can do.

  • If the mother wants, she can write a letter to the Selectboard letting them know she is willing to bring the property current. The board would then have to decide whether they want to sell it to her. If it was decided to sell to her, it would have to be advertised in the papers before it could be finalized in case someone wanted to challenge it.
  • We can advertise and set a date to auction the property off.
  • We can advertise and set a date to bid the property off by silent auction. Everyone would send in sealed bids.

With all of these options I would calculate what is owed currently on the property along with what went into tax sale so the town can re-coop all the taxes and attorney fees. If you auction the property, the starting bid would be for what is owed which is $3,543.71. Anything above that amount would be sent back to the original owner.

If you decide to auction off this property, I would like to add two other properties to sell also. We have two other properties over the past couple of years that went into tax sale and were also unredeemed due to both owners passing. Neither of the families are interest in the properties.

FEMA Property – I have received a phone call from a gentleman who is interested in leasing property on the Dover Road. This property is in the flood zone and was part of the buyback program from the state during Tropical Storm Irene. I have asked him to write the Selectboard with his proposal as to what he is looking to do. He stated that he is an “Energy Healer” and wants the property to have a quiet place to sit. He also mentioned that he wants to put up a TP or tent there.

I also spoke briefly with Bob Fisher in regards to this and he advised me to look in the land records to see what stipulations may be for these properties. I will search it out and see what I can’t find.

Other than that, all else is the same. I’m continuing to process payroll, accounts payable, taxes and soon I will complete all my monthly reporting.

Special Appropriations – I have done some calculating on the Special Appropriations that were redone and approved at the Town Meeting this past March. According to my calculations I am $2,000.00 short for what we need to reset everything back to the way they were last year along with the increase to the Moore Free Library. I have attached a spreadsheet showing how I arrived at this difference.

 

Discussion ensued on the FEMA property at #236 & #246 Dover Road. Selectboard asked that the Administrative assistant reply to letter when received, that the property has restrictions from the State of Vermont, and not available for lease.

A motion was made by Ms. Sanborn to approve the treasurer’s report. Ms. Huber seconded.

Motion Passed.

ADMINISTRATIVE AS SISTANT’S REPO RT:

  • I have completed 5 Highway overweight application permits, and mailed them out to the respective businesses. Updated insurance certificates have been coming in to be added to the files.
  • I have answered 4 different Animal control calls since last week.
  1. With the owners approval I choose to keep one dog overnight at my house the owner had been transported to DHMC, from GCH. (Reunited Friday night).
  2. WCHS – wanted a check up on an elder couple that might need assistance with caring for animals in a rabbit hutch / cage.
  3. Missing small dog on Baker Brook Rd. (still missing)
  4. Golden Retriever had been reported Lost. (Came home on her own)
  • There has been a complaint of someone picking up firewood off other people’s property along the New Road. (phone call was made to the individual – to avoid sending the VT ST Troopers)
  • American Legion will not be holding Memorial Day Celebrations on the Newfane Common, due to their elderly ages and current COVID 19 conditions.
  • Fax machine in the Town Clerk’s office is old. I have not been able to find replacement ink cartridge.  We have moved an additional machine that was in the clerk’s office. That one will not receive or send faxes based on the test we have made.  Would like to order a replacement Machine from Staples.
  • In addition to all of my other duties, I have been cleaning the Town Hall while our building is still closed to the public.

It was recommended to replace the fax machine with a compatible less expensive machine from Staples.

A motion was made by Ms. Sanborn to approve the administrative assistants report. Ms. Huber seconded.

Motion Passed.

SCHEDULED MEMBERS OF THE PUBLIC:

None

OLD BUSINESS:

State of Vermont sent a request of reappointment of Town Forest Fire Warden; this is a four year appointment.

A motion was made by Ms. Sanborn to reappoint Todd Lawley as Town Forest Fire Warden. Ms. Huber seconded.

Motion Passed.

VLCT Procedures for COVID 19 Safety & Health Work Plan;

A motion was made by Ms. Sanborn to adopt the new procedures for COVID 19 Safety & Health Work Plan.

Ms. Huber seconded.

Motion Passed.

NEW BUSINESS:

State of Vermont Troopers Contract expires June 30th. The Selectboard asked the Administrative Assistant to send a letter of request to the VT State Troopers and the Windham County Sheriff’s office to meet before the end of June, and discuss the options of shared patrolling the Town of Newfane and the Villages of Williamsville, South Newfane and Brookside.

Town Office Building Permit for the building committee to move forward with plans for the Town Hall addition.  There have been meetings with David Cotton, of Cotton Design to review the proposed plans.  The services of Cotton Designs would file the permits necessary as well as making sure the  state regulations are followed.    There is a business contract to sign, and services will cost fifteen thousand dollars.    Having a qualified company handle these ensures that any technicalities are dealt with by a knowledgeable professional.

A motion was made by Ms. Huber to put this expense of hiring an Engineer out to bid. Ms. Sanborn seconded.

Motion Passed.

CORRESPONDENCE:

Rare Plant Survey – River Road

Newfane Garden Club – Town Office

Christopher May – Email

Nancy Rysz’s – Letter

PAY ORDERS:

  • Accounts Payable 20024 in the amount of $40,207.23
  • Accounts Payroll 11451 in the amount of $ 5,465.97
  • Accounts Payroll 11452 in the amount of $ 5,483.40

A motion was made by Ms. Sanborn and seconded by Ms. Dowling to approve the pay orders.

The motion carried.

ADJOURN:

A motion was made by Ms. Sanborn to adjourn the meeting. Meeting adjourned at 8:00 pm.

Respectfully Submitted, Wannetta Powling

**We want to stay committed to the mandate issued by the Government regarding COVID 19 – Please let’s remember to Stay Safe

 

 

 

 

Selectboard Agenda Monday May 18, 2020

  •  CALL TO ORDER
  • ADDITIONS/AMENDMENTS TO AGENDA
  • APPROVAL OF MINUTES

March 27th 2020 Emergency Meeting (Amended)

May 4th 2020 Regular Meeting (Zoom)

  • ROAD FOREMAN’S & ROAD COMMISSIONERS REPORT:
  • TREASURER REPORT:         
  •  ADMINISTRATIVE ASSISTANT’S REPORT  
  • UNSCHEDULED MEMBERS OF THE PUBLIC
  • OLD BUSINESS

Appointment / Reappointment of Town Forest Fire Warden

VLCT Procedures for COVID 19 Safety & Health Work Plan

  • NEW BUSINESS

State of Vermont Troopers Contract – Expires June 30th

Town Office Building Permit – Process

  •  CORRESPONDENCE

Rare Plant Survey – River Road

Newfane Garden Club – Town Office

Christopher May – Email

  • PAY ORDERS
  • ADJOURN

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Friday March 27, 2020 EMERGENCY MEETING AMENDED

EMERGENCY MEETING AMENDED

Friday March 27, 2020

BOARD MEMBERS PRESENT: Marion Dowling, Christopher Williams, Michael Fitzpatrick and Angela Sanborn. Via remote access Shelly Huber.

OTHERS PRESENT: Jay Wilson and Wannetta Powling

CALL TO ORDER: The meeting was called to order at 4:55 p.m. by Chair Ms. Dowling

NEW BUSINESS:

Governor’s Addendum 6 to Executive Order 01-20: Stay Home/Stay Safe Keep social Distancing,

Town Operating Business as Normal (under the conditions) **Discussion by Selectboard to temporally postpone holding any unnecessary gatherings or  Meetings by Selectboard, DRB, Williamsville Hall Committee or other organizations, during the Governor’s Executive Order.

Scheduling at the Town Office, Carol will be working mornings– Hours 8-12 and Peter will be working 12-5pm to answer calls and send Emails or records. Melissa and Wannetta will be working remotely, checking emails and responding to mail on a daily basis.

Memo to Selectboard from the Listers regarding Grand List that needs to be completed. Doris plans on coming into work to be available for Lister calls. Selectboard discussed Doris working isolated in her office unless she feels any symptoms, and then directed to stay home.

The Selectboard asked the Administrative Assistant to contact the town Attorney Bob Fisher and VLCT about the town authority to delaying the Tax payment until July 15th.

Discussion to consider if the school tax payment could be delayed or reduced while the schools are closed during COVID 19 pandemic.

EMEGENCY MANAGEMENT RECOMENDATIONS

  •  Ask the website designer to update town website Latest local updates on COVID-19
  • The Town Office is here for you if you are a vulnerable person and needs assistance call 365-7772 Ext #4 and leave a message.
  • Care 211 registration for the home alone or elderly.
  • Link to Dept of Health
  • Call your Neighbors that you know are home alone.

PAY ORDERS:

Ms. Dowling asked to have two Selectperson volunteer to sign pay orders during the COVID 19 pandemic.

Ms. Sanborn and Mr. Fitzpatrick both said they were available. Mr. Williams is available in case anyone is unavailable or ill.

Ms. Dowling a motion to have Ms. Sanborn and Mr. Fitzpatrick are to come in to sign all future pay orders to begin April 6th 2020 the COVID 19 pandemic.  Mr. Williams second motion.

The motion passed.

ADJOURN:

A motion was made by Mr. Williams to adjourn the meeting. Meeting Adjourned at 5:45.

Respectfully Submitted, Wannetta Powling

NEWFANE BOARD OF LIQUOR CONTROL

TOWN OF NEWFANE BOARD OF LIQUOR CONTROL MEETING MINUTES

MONDAY MAY 4, 2020 

BOARD MEMBERS PRESENT: Via Remote Access:Marion Dowling, Mike Fitzpatrick, Christopher Williams, Shelly Huber and Angela Sanborn

OTHERS PRESENT: Wannetta Powling

CALL TO ORDER

The meeting was called to order at7:08p.m. By Marion Dowling, Chair

REVIEW AND APPROVAL OF LIQUOR LICENSES

After review, a motion was made by Ms. Sanborn and seconded by Ms. Huber to approve the Liquor License applications of The Dutton Berry Farm.

The motion carried unanimously

ADJOURN        

A motion was made by Ms. Sanborn to adjourn at 7:11 p.m. The motion carried unanimously.

Respectfully Submitted,

Wannetta Powling

Selectboard Minutes Monday May 4, 2020

BOARD MEMBERS PRESENT Remote access: Marion Dowling and Michael Fitzpatrick, Shelly Huber, Christopher Williams, Angela Sanborn and BCTV

 OTHERS PRESENT:  Remote access: Jay Wilson, Melissa Brown and Wannetta Powling.

CALL TO ORDER: 

The meeting was called to order at 6:00 p.m. by Chair Marion Dowling.

ADDITIONS/ AMENDMENTS TO AGENDA:

·         Take a vote to have Admin. Assistant to return to work

·         Christopher Williams’s behavior during last meeting, a motion was made by Ms. Sanborn that Executive Session to be tabled until next regular live meeting was seconded by Ms. Huber.

Motion passed

MINUTES:

A motion made by Mr. Fitzpatrick to accept the minutes of March 27, as amended and seconded by Ms. Sanborn. Motion Passed.  As Amended (New business no vote was taken in the minutes)

A motion made by Mr. Fitzpatrick to accept the minutes of April 6, and seconded by Ms. Sanborn.

Motion Passed.

ROAD FOREMAN’S AND ROAD COMMISSIONER’S REPORT:

  1. We have set the pre-bid meeting for Monroe Bridge as May 26th at 9:00.
  2. There is progress on both the Sand/Salt shed project and the Depot Rd. box culvert.
  3. The VTRANS bridge inspectors have been down to do their yearly inspection of the Arch Bridge. They had recommended removing some loose concrete from the bridge sides and bottom, I called Carolyn Cota who is in charge of the new bridge she has suggested it would be better not to disturb anything on the bridge.
  4. We have been cleaning culverts as well as graveling and grading roads now that some of the restrictions have been eased.
  5. We have a chance to buy a number of used large concrete blocks from a local resident these would work well to keep the gravel from running into the driveway as we could build a retaining wall with them. We can buy them for approximately $1200 this would be half the cost of new ones.

Discussion over the purchasing of the blocks ensued.

A motion was made by Mr. Williams to purchase the concrete blocks for twelve hundred dollars, and seconded by Mr. Fitzpatrick. Motion Passed.

A motion was made by Ms. Sanborn to accept the Road Foreman’s report and seconded by Ms. Huber Motion Passed.

EMERGENCY MANAGEMENT REPORT:

  1. One or two members of the committee have been on the conference calls since the beginning, generally there have been at least two per week.
  2. We have not received any requests for assistance from any of our residents, I have heard of many neighbors assisting each other so it seems the needs are being met.
  3. There is a group of volunteers that are available to assist with shopping, etc. They are in the process of trying to get the word out that they are available.
  4. The select board needs to adopt the current Town Emergency Plan tonight and then this summer when things settle down Vermont Emergency Management may have suggestion of additions to the plan. We can then revisit the plan at that point.
  5. Newfane has between 1 and 5 cases of Covid-19 but they don’t give us the exact number. People need to stay vigilant especially as more businesses open up.
  6. The Fire Dept. and State Police have been in contact concerning the swimming holes on the Rock River. They have also been in contact with the property owner to try and limit use of the swimming holes.

A motion was made by Ms. Sanborn to accept the Emergency Management report and seconded by Mr. Williams, Motion Passed.

TREASURER’S REPORT:

I have been working remotely from my house this past month. The transition has been smooth and working great. I have forwarded all my calls from the office to my house phone so people can get in touch with me. I stop by the office regularly to pickup any mail. I stop at the town garage once a week and we exchange paper work through the mailbox.

Last year we had put 5 accounts into CD’s for 12 months totaling $86,546.56. These funds will mature this week. I have looked into options for other CD’s or savings accounts. At this time there is nothing good for interest rates. The banks are all at around .30%. Currently this CD is 2.10%.  I would suggest that we roll these CD’s over for the shortest amount of time, which is 91 days, and see if the interest rates are better then.  As soon as I get the final interest from these CD’s I will post the total amounts to each account.

A motion was made by Ms. Huber to rollover the current CD’s at Brattleboro Savings & Loan for a 91 day Term and seconded by Ms. Sanborn Motion Passed.

We received from VLCT the grant for the Williamsville Hall Alarm system in the amount of $2,710.00. This will complete the Grant.

Currently the total balances in the accounts are:

  • Reappraisal – $58,090.98
  • Capital – $338,845.41
  • Village Tree Grant – $1,310.90
  • Monument Up-Keep – $2,148.24
  • Fred Adams Fund – $706.78
  • Records Restoration Fund – $12,235.25
  • General Fund – $1,9789,74.80

The General Fund looks high but, I will be paying the schools payment this week in the amount of $890,757.02, which is our normally quarterly amount. We also have some invoices coming up this month that will be paid to the State of Vermont for non-residential education and to the Windham Courts that are also larger amounts along with our monthly invoices and debt service. The remainder of this money needs to carry us to August when our next tax payments come in.

All of my monthly and quarterly reporting is completed. I have just finished the bi-annual FHWA-536 for VT Agency of Transportation.

Melissa Brown Town Treasurer

Ms. Sanborn made a motion to accept the Treasurer’s report Mr. Williams seconded.

Motion passed.

ADMINISTRATIVE ASSISTANT’S REPORT:

  • I have returned the computer and printer to the town office in order for the Selectboard to continue to have meetings, and to comply with open meeting laws.
  • I have downloaded a program that allows me to connect remotely from my laptop to the Desk top at work. I am able to access all of my emails and files that are on the desktop.
  • The VT State Police contract is coming up for renewal June 30th, 2020. I wanted to remind the Selectboard that you had previously discussed the possibility of splitting / sharing hours with the Windham County Sheriff’s office.  There was also a slight increase in the budget for added patrol you had planned for Traffic Calming.
  • As of Thursday morning all of the Town Employees and some of the elected officials at Town Hall have completed the “Return to work Certification Form” .

I have taken the following paragraphs from the ST of VT Governors Office- Addendum 11 to The Executive Order.     “This Addendum 11 shall take effect upon signing and, except as modified in this Addendum 11, the Executive Order and all Addenda thereto and Directives issued thereunder, shall continue in full force and effect until midnight on May 15, 2020, at which time the Governor, in consultation with the Vermont Department of Health and the Department of Public Safety/Division of Emergency Management shall assess the emergency and determine whether to amend or extend this Addendum”.

“All businesses, non-profit entities and government entities shall continue procedures to support work from home and telecommuting for all workers to the extent possible. We cannot allow for a resurgence of COVID-19 that would undermine or lose the important public health outcomes achieved to date.  Our work to transition Vermont out from under the Stay Home order swiftly and responsibly will take just as much effort and goodwill as we have all expended in recent weeks. Working closely with the Health Department, the State Emergency Operations Center, and dedicated professionals across State government, we have developed, and will continue to refine, critical steps to ensure the health and safety of Vermonters and the continuity of our healthcare system”.

Respectfully, Wannetta Powling

Ms. Sanborn made a motion to accept the Administrative Assistant report and Mr. Williams seconded.  Motion passed.

SCHEDULED MEMBERS OF THE PUBLIC:

None

OLD BUSINESS:Reviewing the annual lease of the Cat excavator, the Board discussed the options.Mr. Williams made a motion to renew the Lease, Mr. Fitzpatrick seconded for discussion purposes. Discussion ensued.

  • It was revealed that 340 machine hours were used over the past year.
  • Ditching was done on Sunset Lake, Newfane Hill and Jones Hill road.
  • 20 + culverts work. 
  • There was also Hunter Brook Bridge work.
  •   Additionally the Cat lease should be added as an article for our next Town Meeting.

A motion was made to table further discussion until additional information was received. It was decided to have a member of the Selectboard and Road foreman speak with the Cat representative and report back to the full board at a future meeting as to what would be in additional options, and the interest of the town.  Motion Passed.

NEW BUSINESS:

Question was raised if the Selectboard members have the power to suspend or defer the tax payment dates.

Email from Attorney Robert Fisher regarding duties the Selectboard members must follow. These duties are as directed in the Oath of office.

 CORRESPONDENCE:

None

 PAY ORDERS:

  • Accounts Payable 20023 in the amount of $915,211.86
  • Accounts Payroll 11449 A in the amount of $ 5,668.91
  • Accounts Payroll 11449 in the amount of $ 4,236.08

Accounts Payroll 11450 in the amount of $ 6,810.64A motion was made by Mr. Fitzpatrick and seconded by Mr. Williams to approve the pay orders.  The motion carried.

ADJOURN:

A motion was made by Mr. Williams to adjourn the meeting. Meeting Adjourned at 7:07 pm.

Respectfully Submitted, Wannetta Powling

**We want to stay committed to the mandate issued by the Government regarding COVID 19 –

Anything that is not time sensitive should wait to a future meeting.

Please let’s remember to Stay Safe

 

 

 

 

Town of Newfane Development Review Board April 23, 2020

April 23, 2020

Subject

Minutes of Development Review Board (DRB) meeting held via telephone conference on April 23, 2020

Agenda

Act on a proposal that, as allowed by ACT 92, all deadlines for any permits, hearings, decisions or meetings required by law shall be extended to a date not more than 60 days from the lifting of the Governor’s COVID 19-related restrictions applying to gatherings/meetings of more than 10 people.

DRB Members Present and Voting

David Cotton, Chairman, Hendrik Van Loon, Walter Dadik

Others Present

None.   The meeting, however, was warned and notice was e-mailed to all DRB members.

Meeting

Chairman Cotton opened the meeting at 2:00 pm and noted the chair would entertain a motion to approve the proposed deadline extension.

Mr. Dadik made the following motion:

That, as allowed by ACT 92 of the Vermont Legislature, all deadlines for any permits, hearings    decisions or meetings required by law be extended to a date not more than 60 days from the      lifting of the Governor’s COVID 19-related restrictions applying to gatherings/meetings of more  than 10 people.

Mr. Van Loon seconded the motion.  There was no discussion and the motion passed by unanimous vote.

Mr. Van Loon made a motion that the meeting be adjourned. Mr. Dadik seconded the motion and Chairman Cotton adjourned the meeting at 2:09 pm

Town of Newfane, Vermont Development Review Board

Walter Dadik, Secretary

Minutes approved by attendees via mail on April 24, 2020

Selectboard Agenda May 4, 2020

  •  CALL TO ORDER
  •  ADDITIONS/AMENDMENTS TO AGENDA
  • APPROVAL OF MINUTES

March 27th 2020 Emergency Meeting

April 6th 2020 Regular Meeting (Zoom)

  • ROAD BUSINESS

Road Foreman’s & Road Commissioner’s Report

  • EMERGENCY MANAGEMENT

Report Update

  • TREASURER’S REPORT

Report Update

  •  ADMINISTRATIVE ASSISTANT’S REPORT

Report Update

  • UNSCHEDULED MEMBERS OF THE PUBLIC
  •  OLD BUSINESS      

Cat. Excavator

  •  NEW BUSINESS
  •  CORRESPONDENCE

Thank you Card – T. Johnson

  • PAY ORDERS
  • ADJOURN

Join Zoom Meeting
https://us02web.zoom.us/j/89244525792?pwd=cTRtTXlVNFlTWGdad1N3US9mU0ozQT09
Meeting ID: 892 4452 5792                      Password: 968821
to join by phone, dial:
+1 301 715 8592       Meeting ID: 892 4452 5792         Password: 968821

 

** BOARD OF LIQUOR CONTROLL TO FOLLOW THE SELECTBOARD MEETING

      (RENEWAL) DUTTON FARM STAND

NEWFANE SELECTBOARD MINUTES

Monday April 6, 2020

BOARD MEMBERS PRESENT: Marion Dowling and Michael Fitzpatrick.

Remote access:  Shelly Huber, Christopher Williams, Angela Sanborn and BCTV.

  OTHERS PRESENT: Jay Wilson, and Wannetta Powling.

CALL TO ORDER: The meeting was called to order at 6:00 p.m. by Chair Marion Dowling.

MINUTES:

A motion made by Ms. Sanborn to approve the March 16, 2020 minutes at next regular meeting, Mr. Williams seconded.

Motion Passed.

ROAD FOREMAN’S AND ROAD COMMISSIONER’S REPORT:

  1. We had another burglar alarm at the Town Garage it was the same motion detector as 2 weeks. Home Security came and replaced that detector and replaced all the batteries also.
  2. The permitting process continues on the Sand/Salt shed project and the Depot Rd. box culvert.
  3. We have several trees that have fallen partially over and taken the bank with it on So. Wardsboro Rd. I am working on someone to remove the trees. Marc Pickering and Scott Jensen are looking at it to come up with the plan for permanent repair.
  4. We are busy getting roads repaired from mud season.
  5. I have been on a daily basis wiping down all of the common surfaces with Clorox spray at the garage either after everyone has left for the day or before they come in. We are doing our best at have people drive only one vehicle or wiping them down if we do switch.

Discussion ensued regarding road foreman contacting State of VT for clarification of essential work for highway crew.

A motion by Mr. Fitzpatrick and seconded by Ms. Sanborn.

Motion Passed.

ADMINISTRATIVE ASSISTANT’S REPORT:

I have been working remotely, but I’m coming into the office at night to check emails and voicemails; I also pick up the mail. I have had meetings with the Selectboard Chair to disuse how we are following the Governors executive order.

A motion by Ms. Sanborn and seconded by Mr. Williams.

Motion Passed.

SCHEDULED MEMBERS OF THE PUBLIC:

None

OLD BUSINESS:

Reviewing the annual lease of the Cat excavator, the Board discussed the options.

Mr. Williams made a motion to renew the Lease Mr. Fitzpatrick seconded for discussion purposes. Discussion ensued.

·         It was revealed that 340 machine hours were used over the past year.

·         Ditching was done on Sun Set Lake, Newfane Hill and Jones Hill road.

·         20 + culverts work.

·         There was also Hunter Brook Bridge work.

Additionally the Cat lease should be added as an article for our next Town Meeting.

A motion was made to table further discussion until additional information was received. It was decided to have a member of the Selectboard and Road foreman speak with the Cat representative and report back to the full board at a future meeting as to what would be in additional options, and the interest of the town.

Motion Passed.

NEW BUSINESS:

Question was raised, if the Selectboard members have the power to suspend or defer the tax payment dates.

Email from Attorney Robert Fisher regarding duties the Selectboard members must follow. These duties are as directed in the Oath of office.

CORRESPONDENCE:

None

 PAY ORDERS:

  • Accounts Payable 20020 in the amount of $1,271.06
  • Accounts Payable 20021 in the amount of $ 19,718.36
  • Accounts Payroll 11443 in the amount of $ 4,769.65
  • Accounts Payroll 11444 in the amount of $ 4,861.11
  • Accounts Payroll 11445 in the amount of $ 4,839.39
  • Accounts Payroll 11446 in the amount of $ 6,506.18
  • Accounts Payroll 11447 in the amount of $ 4,230.38

A motion was made by Mr. Fitzpatrick and seconded by Ms. Sanborn to approve the pay orders.  The motion carried

ADJOURN:

A motion was made by Mr. Williams to adjourn the meeting. Meeting Adjourned at 7:30 pm.

Respectfully Submitted, Wannetta Powling

 

**We want to stay committed to the mandate issued by the Government regarding COVID 19 – Anything that is not time sensitive should wait to a future meeting.

                       Please let’s remember to Stay Safe

 

THE NEWFANE SELECTBOARD

WILL NOT BE HOLDING

APRIL 20, 2020 MEETING.

 

Newfane Selectboard Agenda Monday April 6, 2020

Monday April 6, 2020

  •  CALL TO ORDER
  •  ADDITIONS/AMENDMENTS TO AGENDA
  • APPROVAL OF MINUTES
  • ROAD BUSINESS

          Road Foreman’s & Road Commissioner’s Report

  • ADMINISTRATIVE ASSISTANT’S REPORT
  •  SCHEDULED MEMBERS OF THE PUBLIC                  
  • UNSCHEDULED MEMBERS OF THE PUBLIC
  •  OLD BUSINESS      

         Review the Lease agreement for Cat. Excavator / Renew or Return?

  •    NEW BUSINESS

          Bob Fisher to write a letter regarding Selectboard to follow Oath of Office                     

  • CORRESPONDENCE
  • EXECATIVE SESSION
  •  PAY ORDERS
  • ADJOURN

 **We want to stay committed to the mandate issued by the Government regarding COVID 19 –Anything that is not time sensitive should wait to a future meeting.

Please let’s remember to Stay Safe

SELECTBOARD EMERGENCY MEETING FRIDAY  MARCH 27, 2020

EMERGENCY MEETING FRIDAY  March 27, 2020

BOARD MEMBERS PRESENT:

Marion Dowling, Christopher Williams, Michael Fitzpatrick and Angela Sanborn.

Via remote access Shelly Huber.

OTHERS PRESENT: Jay Wilson and Wannetta Powling

CALL TO ORDER: The meeting was called to order at 4:55 p.m. by Chair Marion Dowling.

NEW BUSINESS:

Governor’s Addendum 6 to Executive Order 01-20: Stay Home/Stay Safe Keep social Distancing,

Town Operating Business as Normal (under the conditions) No Meetings by Selectboard will be held during this Governor’s Addendum 6 to Executive Order.

Scheduled at the Town Office, Carol- Hours 8-12 and Peter- Hours 12-5pm to answer calls and send Emails or records. Melissa and Wannetta will be working remotely, checking emails and responding to necessary mail as it comes in.

Memo to Selectboard from the Listers regarding Grand List that needs to be completed. Doris plans on coming into work to be available for Lister calls. Selectboard discussed Doris working isolated in her office unless she feels any symptoms, and then directed to stay home.

The Selectboard asked the Administrative Assistant to contact the town Attorney Bob Fisher and VLCT about the town authority to delaying the Tax payment until July 15th.

Discussion to consider if the school tax payment could be delayed or reduced while the schools are closed during COVID 19 pandemic.

EMEGENCY MANAGEMENT RECOMENDATIONS

Ask the website designer to update town website Latest local updates on COVID-19

·         The Town Office is here for you if you are a vulnerable person and needs assistance call 365-7772 Ext #4 and leave a message.

·         Care 211 registration for the home alone or elderly.

  • Link to Dept of Health
  • Call your Neighbors that you know are home alone.

 

PAY ORDERS:

Marion made a motion to have two Selectperson to volunteer to sign pay orders during the COVID 19 pandemic.

Angela Sanborn and Michael Fitzpatrick both said they were available. Christophe Williams is available for backup in case anyone is unavailable or ill.

 

Ms. Dowling made a motion to have Ms. Sanborn and Mr. Fitzpatrick are to come in to sign all future pay orders to begin  on April 6th 2020 during the COVID 19 pandemic.  Mr. Williams second motion.

The motion passed.

ADJOURN:

A motion was made by Mr. Williams to adjourn the meeting. Meeting Adjourned at 5:45.

 

Respectfully Submitted, Wannetta Powling

Selectboard Emergency Meeting Friday March 27,2020

PLEASE FOLLOW SOCIAL DISTANCING

FRIDAY MARCH 27, 2020

 ·         CALL TO ORDER

 ADDITIONS/AMENDMENTS TO AGENDA                      

·         NEW BUSINESS

Governor’s Addendum 6 to Executive Order 01-20: Stay Home/Stay Safe

Town Operating Business as Normal (under the conditions)

Working Remotely

Scheduled at the Town Office

 

  • EMEGENCY MANAGEMENT RECOMENDATIONS

Update Town website Latest local updates on COVID-19

Link to Dept of Health

Doing Updates – Such as “if you need assistance call Town Office”

  • PAYORDERS
  • ADJOURN

  

BOARD OF LIQUOR CONTROL TO IMMEDATLY FOLLOW

  • Rick’s Tavern

 

 

 

TOWN OF NEWFANE EMERGENCY MANAGEMENT COMMITTEE MINUTES (UNAPPROVED) 3.17.2020

TOWN OF NEWFANE EMERGENCY MANAGEMENT COMMITTEE MINUTES (UNAPPROVED)

 Date: March 17, 2020

Place: NewBrook Fire Department Time: 7:00 P.M.

Present: Jay Wilson, Greg Record, Todd Lawley, Josh Brookes

Absent: Steve Jones

Members of public: Bob Litchfield, Angela Sanborn

 

>Moved to approve the minutes of 4/24/19 (T.L., J.B.).  Motion carried.

  

>The purpose of this meeting is to discuss the E.M.C. role in addressing the recent Coronavirus pandemic (COVID-19).  To date the state and federal governments are taking the necessary action as needed.  Jay will look into the CARE (Citizens Assistance Registry for Emergencies) information and contact the sheriff’s department to see if they are still making calls to check on those listed.  Jay will also request masks, gloves and goggles from the strategic warehouses.   

 

 

>Meeting adjourned at 7:45 P.M. (G.R., T.L.) 

 

 

 

 

 

TOWN OFFICE CLOSED TO PUBLIC UNTIL FURTHER NOTICE

OFFICE CLOSED TO PUBLIC UNTIL FURTHER NOTICE

 Newfane Town Office is adjusting its operations to help reduce the risk of transmitting the COVID-19 virus, while continuing to serve the public comprehensively and effectively.

Please take note of the following and let us know if you have any questions.

  • All staff will continue to be available
  •  You can reach all Town office staff
  •  By email or phone. 365-7772
  • Appointments are made by staff on a case by case basis.

Selectboard Agenda Monday March 16, 2020

Monday March 16, 2020

CALL TO ORDER

ADDITIONS/AMENDMENTS TO AGENDA

Vote – Amendment to Article 3, Section 343 of Newfane Zoning Bylaw

APPROVAL OF MINUTES

March 2, 2020 Town Meeting Prep

March 6, 2020 Organizational Meeting

March 9, 2020 Public Hearing

ROAD BUSINESS

Road Foreman’s & Road Commissioner’s Report

ADMINISTRATIVE ASSISTANT’S REPORT

SCHEDULED MEMBERS OF THE PUBLIC

       Emergency Management Coordinator – Jay Wilson

UNSCHEDULED MEMBERS OF THE PUBLIC

OLD BUSINESS

    Town Office Building Committee

      Volunteer Committee – Vacancies

     Personnel Policy (needs readopting & signature)

 NEW BUSINESS

    Water Quality at Town Office

 CORRESPONDENCE

Lisa Harris

Kirsten Turner

 EXECATIVE SESSION

   Personnel Matter

PAY ORDERS

ADJOURN

 *** Board of Liquor Control to meet following close of regular Selectboard Meeting

PUBLIC HEARING MINUTES PROPOSED BYLAW AMENDMENT

 TOWN OF NEWFANE SELECTBOARD PUBLIC HEARING MINUTES

PROPOSED BYLAW AMENDMENT MARCH 9, 2020

BOARD MEMBERS PRESENT:  Marion Dowling, Mike Fitzpatrick, Shelly Huber, Christopher Williams and Angela Sanborn

OTHERS PRESENT:   Hendrik van Loon, Michael Mayer, Carol Hesselbach, Beverly Tier, Terry Chapman, Jan Newell, Lysa Moser, Jane Douglas, Bert Picard and Wannetta Powling

The hearing was called to order at 6:00 p.m. by Marion Dowling, Selectboard Chair.

Hendrik van Loon was introduced to the public and is the felicitator of the meeting; Mr. van Loon gave an overview including reading of the warning.

Members of the public went over various reasons of the benefits to Natural Burial.

The hearing adjourned at 7:00 p.m.

Respectfully Submitted,

Wannetta Powling