Category Archives: Board of Selectmen Meeting Minutes

Special Selectboard Meeting November 18, 2021

 Join Zoom Meeting:  https://us06web.zoom.us/j/2642477645?pwd=MTVUZGRMSFJ4MXpMcFhNN0JBNk0yZz09

Meeting ID: 264 247 7645              Passcode: n6AnMG

BOARD MEMBERS PRESENT:  Angela Sanborn, Ann Golob, and Shelly Huber (Zoom) and Mike Fitzpatrick (phone)

BOARD MEMBERS ABSENT:  Katy Johnson-Aplin

OTHERS PRESENT:   Jay Wilson and Wannetta Powling.

CALL TO ORDER:  The meeting was called to order at 5:01 p.m. by Chair Angela Sanborn.

MINUTES:   The purpose of the meeting is to review the proposal from Vice President Kevin Ford at Lafayette Highway Specialties for the detour signs needed for the Arch Bridge construction.  Jay Wilson made a request of the Selectboard to consider this proposal to allow for the installation of the signs before the ground freezes.  Construction is expected to begin in March 2022.  This will be considered a part of the $175,000 or 5% match the Town is responsible for.                                    

Mike Fitzpatrick made a motion to go with the Lafayette Highway Specialties proposal for $ 12,375. Ann Golob seconded the motion.

Motion passed.  4/0

UNSCHEDULED MEMBERS OF THE PUBLIC: None

ADJOURN:   Mike Fitzpatrick made a motion to adjourn the meeting at 5:05 p.m.

Respectfully,

Wannetta Powling

 

Selectboard Agenda November 15, 2021

Zoom Meeting   https://zoom.us/joinameeting     Meeting ID: 972 2791 1757   Passcode: 352680

  •  CALL TO ORDER
  • ADDITIONS/AMENDMENTS TO AGENDA
  • INFORMATION FOR DECEMBER 7th SPECIAL TOWN MEETING
    • Gravel Bank Presentation – Ann Golob
  • APPROVAL OF MINUTES
    • November 1st, 2021 Regular  Meeting
    •  November 8th, 2021 Budget  Meeting
  • ROAD FOREMAN’S & ROAD COMMISSIONER’S REPORT
  • ADMINISTRATIVE ASSISTANT’S REPORT
  • SCHEDULED MEMBERS OF THE PUBLIC
    • Aids Project of Southern Vermont- Karen Peterson
    • Restorative Community Justice – Dan Dewalt
    • Groundworks- Libby Bennett
    • WinDart- Joanne Bourbeau
    • Women’s Freedom Center- Vickie Sterling
    • South Newfane Schoolhouse Community Association- Maia Segura
  • UNSCHEDULED MEMBERS OF THE PUBLIC
  • OLD BUSINESS
  • NEW BUSINESS
  • CORRESPONDENCE
  • PAY ORDERS
    • 1.       Payroll Warrant No #11540                  Amount $    4,144.66
    • 2.       Payroll Warrant No #11541                  Amount $    N/A
    • 3.       Account Payable No # 2208                    Amount $    N/A
  • ADJOURN

Monday, November 1, 2021 Selectboard Minutes

Zoom Meeting   https://zoom.us/joinameeting      Meeting ID: 972 2791 1757   Passcode: 52680

BOARD MEMBERS PRESENT:  Angela Sanborn, Ann Golob, Shelly Huber, Katy Johnson- Aplin, and Mike Fitzpatrick (phone.)

OTHERS PRESENT:  Ken Estey, Jane Douglas, Doris Knechtel, Joan Weir, Wannetta Powling & Austin Rice from BCTV.   (Zoom) Jay Wilson, Kate Gehring, Jeryl Julian –Cisse, Lynn Forrest, Maggie Lewis, Sheriff Mark Anderson, Jen Stomsten, – Russell Bradbury-Carlin, and Andrea Seaton.

CALL TO ORDER: The meeting was called to order at 6:00 pm by Selectboard Chair Angela Sanborn.

ADDITIONS/AMENDMENTS TO AGENDA:   

Katy Johnson- Aplin made a motion to move the Old Business Real Estate Options to follow the Road Foreman’s Report. Shelly Huber seconded. Motion passed 5/0

APPROVAL OF MINUTES:

  • October 18, 2021, Regular Meeting

Ann Golob made a motion to approve the Minutes of October 18, the Regular meeting.  Katy Johnson- Aplin seconded the motion.  Motion passed 5/0.

  • October 25, 2021, the Budget Meeting

Ann Golob made a motion to approve October 25 Budget Minutes. Shelly Huber seconded. Motion passed 5/0

ROAD FOREMAN’S & ROAD COMMISSIONER’S REPORT:

  • The first radar sign that we purchased has been located on Dover Road near Adams Hill Road. It developed a problem a few weeks ago, and we sent it back for repair; the company offers a flat rate repair of $1,800 to refurbish the sign. The batteries are not new in that sign, and they would be $850 to replace when needed; a new sign would be $3,400. What would you like to do?

Mike Fitzpatrick asked if there would be a credit for the old radar sign to purchase a new one.  Jay will look into it.

Shelly Huber made a recommendation to revisit this item at the next Selectboard meeting. Katy Johnson-Aplin seconded. Motion passed 5/0

  •  The Arch Bridge preconstruction meeting was last week.
  • The sand/salt shed is still awaiting additional grant money.
  • The Depot Rd. box culvert is awaiting Bob Fisher and the VTRANS Right of Way person to agree on moving forward with condemnation.
  • I spoke with Ron Bell about designing the culvert on Eddy Road if grant money becomes available.
  • There is an access permit for Charles Bergman at #379 Dover Road in South Newfane, and this needs Selectboard approval. The permit is good, and no additional recommendations are needed.

Shelly Huber made a recommendation to approve the access permit. Ann Golob seconded. Motion passed 5/0

 Shelly Huber made a motion to approve the Road Foreman’s Report. Shelly Huber seconded. Motion passed 5/0.

EMERGENCY MANAGEMENT COMMITTEE:

I would ask the Selectboard to approve Todd Lawley and myself (Jay Wilson) as the two (2) contact representatives for Newfane on the Emergency Management.

Shelly Huber made a motion to approve the recommendation for Emergency Management. Katy Johnson-Aplin seconded. Motion passed 5/0

OLD BUSINESS: 

 Real Estate -Mike Fitzpatrick:

Shelly Huber informed the Selectboard that any property of ten + (10+) acres would need to follow the Act 250 permit process, even if it’s a municipality.   Area photos of the Radway Hill property were shared with those present.

The recommendation was to gather information on the cost & the permit process to give at the informational meeting.  The Town is not able to start the permitting process until it owns the property.

Katy Johnson-Aplin made a motion to have Ann Golob gather information, requirements, and recommendations for the informational meeting. Ann Golob seconded. Motion passed 5/0

 ADMINISTRATIVE ASSISTANT’S REPORT: 

  • I have provided the draft for the “Special Town Meeting” for your review. It is necessary to post the warning no less than 30 days before the meeting.  Any changes need to be completed & voted upon before the end of tonight’s meeting- and then signed by the Board to stay on schedule.

 Draft:          

 WARNING FOR THE 2021 SPECIAL NEWFANE TOWN MEETING

NEWBROOK FIRE DEPARTMENT 

DECEMBER 7, 2021

The legal voters of the Town of Newfane, Ve1mont, are hereby notified and warned that pursuant to Title 17 V.S.A. Section 2655, they are to meet at the NewBrook Fire Department in Newfane, Vermont, on Tuesday, December 7, 2021, at 6:00 pm to act upon the articles below.

ARTICLE 1: Shall the voters of the Town of Newfane authorize the Selectboard to purchase property known as parcel #B – 116.1 located off Radway Hill Road in Newfane, Vermont 21.67 acres+/- Gravel Pit for use by the Town of Newfane?

ARTICLE 2: Shall the voters of the Town of Newfane authorize the Selectboard to borrow funds for this capital needs?

ARTICLE 3: To transact any other non-binding business that may legally come before the Town.

  •  Appointments to meet with the Selectboard and discuss financial support are filling up. The last two available dates are December 6 and 20th. It would be best if you got in touch with me ASAP, or you could miss the deadline.
  • Thursday, November 4, between 7:30–10:30 am, there will be a Community Breakfast – at the Williamsville Hall– you are encouraged to stop by for Coffee & Muffins. If you bring in your travel cup, you can “Get One to Go! “
  • Last week I was among 20 others that attended the Arch Bridge preconstruction meeting. It seems to be a lot of information and details to go thru before they arrive to start the site work.  The stagings will need to be in place before winter weather.  (See attached minutes)

Ann Golob made a motion to accept the Administrative Assistant report. Shelly Huber seconded.  Motion passed 5/0.

COMMITTEE REPORT:

  •  Lister Doris Knechtel Errors & Omissions- Doris Knechtel submitted to the Selectboard a correction for the 2021 Grand List for properties owned by Wayne Waters ID # B 233.4 and Wayne & Lynn Waters ID #B 233.3.  The two properties cannot be combined if not owned by the same individuals. An error was brought to the listers’ attention when the owners conducted a title search in preparation for selling one property.

Shelly Huber made a motion to accept the corrections for the Grand List. Ann Golob seconded. Motion passed 5/0

Planning Commission- Ken Estey –Lynn Forrest

The Planning commission provided a visual presentation including graphs with the results of the survey information to the Selectboard.  The Planning commission will make itself available to assist in any way necessary.

The Selectboard will review the information provided and ask to continue further decisions about the results after Budget Season.

SCHEDULED MEMBERS OF THE PUBLIC: The following organizations gave an in-person (or Zoom) presentation regarding their appropriation request.  They also included an Informational Statement, which will be part of the 2021 Town Report.

  1. Windham County Sheriff Department – Mark Anderson
  2. Gathering Place – Maggie Lewis
  3. Youth Services- Russell Bradbury-Carlin
  4. Grace Cottage Family Health- Andrea Seaton
  5. Williamsville School Preservation Society- Joan Weir

UNSCHEDULED MEMBERS OF THE PUBLIC:

Brattleboro Development Credit Corporation (BDCC) Jen Stomsten provided the Selectboard with additional information from their earlier appropriation request. Population number 1,723 had come from the 2010 census for Newfane.  Using the 2020 census number of 1,552, the Newfane population was lower. This clarifying information decreases the appropriation request of $3 per person or a total of $243.

OLD BUSINESS: 

Real Estate -Mike Fitzpatrick:  This information update followed the Road Foreman’s Report.

NEW BUSINESS: 

Project Management Support through the Windham Regional Commission (WRC) – Ann Golob presented an email from Chris Campany, Executive Director at WRC, asking for town input on WRC hiring a project manager to assist towns managing their grant-funded projects.  Newfane Selectboard was able to reply that they would be in support of this option and would look forward to this additional service.

CORRESPONDENCE: None

PAY ORDERS:

  1. Payroll Warrant No #11536             Amount $    4,330.52
  2. Payroll Warrant No #11537             Amount $    4,714.94
  3. Account Payable No # 22008             Amount $ 118,331.01

Ann Golob made a motion to approve pay orders. Katy Johnson-Aplin seconded the motion.

Motion Passed.4/0 (Mike Fitzpatrick had withdrawn from the meeting)

ADJOURN:   Ann Golob made a motion to adjourn. Meeting adjourned at 7:55 pm

Respectfully Submitted,

Administrative Assistant

Wannetta Powling

October 25, 2021 SELECTBOARD BUDGET MINUTES

Zoom Meeting https://zoom.us/joinameeting

Meeting ID: 972 2791 1757  Passcode: 352680

BOARD MEMBERS PRESENT: Angela Sanborn, Shelly Huber, and Katy Johnson-Aplin, Ann Golob, and Mike Fitzpatrick

OTHERS PRESENT: Deborah Luskin, Bill Gunther (via zoom,) Jay Wilson, Melissa Brown, and Wannetta Powling

CALL TO ORDER:

The meeting was called to order at 6:00 p.m. by Chair Angela Sanborn.

ADDITIONS/ AMENDMENTS TO AGENDA:

Melissa Brown provided the board information regarding the Planning Commission expenses related to the ARPA survey sent to residents.

SCHEDULED MEMBERS OF THE PUBLIC: 

Deborah Luskin, Newfane Moderator, discussed setting the time and date for a Special Town Meeting. This is for the proposed purchase of buying a Gravel Bank to operate solely for town use. The Selectboard felt there was the need for some urgency to hold this special informational and Town meeting before the regular Town meeting.

Additional information on the articles and permitting process will be researched and provided of the progress and plans at the next meeting.

OLD BUSINESS:

NEW BUSINESS:

  • Capital Budget:  Progress
  • Expenditures:  Progress

Jay Wilson was able to provide the figures for sections that were incomplete at the last meeting.

  • Articles: Tabled for future budget meetings
  • Warnings: Tabled for future budget meetings
  • Social Appropriations Donations: Tabled for future budget meetings

Katy Johnson-Aplin made a motion to adjourn.  Meeting Adjourned at 7:55 p.m.

Respectfully Submitted,

Wannetta Powling

Administrative Assistant

Selectboard Minutes Monday, the 18th of October, 2021

Zoom Meeting   https://zoom.us/joinameeting     Meeting ID: 972 2791 1757   Passcode: 352680

BOARD MEMBERS PRESENT: Angela Sanborn, Ann Golob, Shelly Huber, Katy Johnson- Aplin, and  (Late arrival -phone) Mike Fitzpatrick

OTHERS PRESENT: Ken Estey,  Alex Beck, Steve Levine, Jon Julian, Janie Rose, Jeryl Julian -Cisse, Dan Dewalt, Wannetta Powling & Austin Rice from BCTV,    (Zoom) Jay Wilson, Kate Gehring, Gloria Cristelli, and Thomas Ely.

CALL TO ORDER: The meeting was called to order at 6:07 pm by Selectboard Chair Angela Sanborn.

ADDITIONS/AMENDMENTS TO AGENDA:     None

APPROVAL OF MINUTES:

The 4th of October 2021, Regular Meeting

Ann Golob made a motion to approve the Minutes of the 4th of October, the Regular meeting.   Katy Johnson- Aplin seconded the motion.  Motion passed 4/0.

The 12th of October 2021, the Budget Meeting Katy Johnson- Aplin made a motion to approve the 12th of October Budget Minutes.  Shelly Huber seconded the motion.   Motion passed 3/0 Ann Golob abstained.

 ROAD FOREMAN’S & ROAD COMMISSIONER’S REPORT:

  • I contacted Brian from Vermont Sewer and Drain about the town office septic. He suggested not doing anything until we had a problem because we would have to dig up one end of the leach field to get the camera into the pipes.

Discussion; this could pose a problem when you have a pressurized mound system. It is not like a typical septic system.

  •  Grout Rd. work has been completed.
  • VTRANS has come up with an emergency grant covering 90% to help us with the Dover Rd. repair. The guardrails were installed last week, so that section is all done.
  • I have forwarded the report from the engineers on the gravel pit.
  • The preconstruction meeting for the Arch Bridge will be held next week.

The meeting is Thursday, the 28th of October at @2:30, with a link for Board Members wishing to attend.

  •  The easement for 254 Depot Rd. may have to go through condemnation, and we may have something for the next meeting to sign and post.

Ann Golob made a motion to approve the Road Foreman’s Report. Shelly Huber seconded.

Motion passed 4/0.

 ADMINISTRATIVE ASSISTANT’S REPORT: 

  • A letter has been sent to VTrans requesting financial assistance for the Landslide damages sustained from the flooding on the Dover Road that will not be eligible to receive FEMA funds.
  • Organizations & Social Services that would like to request appropriation for 2023 will need to schedule an appointment to meet with the Selectboard and discuss their requests for financial support. I still have openings on November 1stand, the 15th, or December 6 and 20th.  Don’t hesitate to get in touch with me ASAP.
  • I want to share a Community Event that is coming up at the Williamsville Hall. On Thursday,

On the 4th of November, from 7:30-10:30, they will be a Community Breakfast – serving Coffee & Muffins – you are encouraged to stop by and “Get One to Go!”

  • “Repo,” the printing company that we use, has offered to renew the contract for two years. The price is $3,280.00 for the printing of 800 Town reports. I have worked well with them in the past, and if we were to approve the contract, we could avoid a potential shortage in their stock.

Ann Golob made a motion to accept the two-year Repro Printers contract. Shelly Huber seconded. 

Motion passed 4/0.

Shelly Huber made a motion to authorize Angela Sanborn to sign the Repro Printers contract.

Katy Johnson- Aplin seconded.  Motion passed 4/0.

Ann Golob made a motion to accept the Administrative Assistant report. Shelly Huber seconded. 

Motion passed 4/0.

Intermission was taken to check on the original Zoom Link:

COMMITTEE REPORT:   

 Planning Commission- Ken Estey – On the 13th of October, the Planning Commissioners held a meeting attended by five members of the public. Ann Golob was able to provide additional ARPA details, and we are grateful for this information.  To date, we have received 390 completed surveys. The deadline was extended from October (15) fifteenth to the (22) twenty-second. By doing so, the goal is to get 400 + responses. This will equate to around 33 -35 % of Newfane households.

The Planning commission will complete the survey results and have the information to the Selectboard before the 1st of November; we will be attending the Selectboard meeting to join in any discussion and make ourselves available to assist in any way necessary.

SCHEDULED MEMBERS OF THE PUBLIC:   

Alex Beck – Brattleboro Development Credit Corporation gave an in-person presentation for an appropriation request.  Additionally, there was an Informational Statement provided for publication of the 2021 Town Report.

Williamsville Hall – Steve Levine and committee members were present to provide information on the Williamsville Hall, including an estimate to have the building assessment completed which would cost  $2995.

With research, we found the Preservation Trust of VT which has a program that assists communities to appraise & preserve their historic buildings. On the 28th of October, we will meet with a field assessor to determine if the Hall meets the eligibility requirements for any grants to help cover the assessment work and any restoration work.

Events at the Williamsville Hall:

  • “One-Stop Pet “will sponsor the 2nd Annual International Dog Show on the 30th of October.
  • Committee Breakfast on the 4th of November from 7:30-10:30 am.
  • Rock River Players will have performances on “Front Page” Nov 5-7 & 12-14 (following COVID 19 precautions)

Following the Christmas Caroling on the 24th of December, we would like to consider closing the Hall for the winter and re-open again in April. This will allow us to save on the cost of heating the building.  Appropriation requests for the Capital funds will help to cover the cost of Hall improvements.

Gloria Cristelli for Southern Vermont Watershed Alliance – (Zoom) provided a presentation for appropriation request.

UNSCHEDULED MEMBERS OF THE PUBLIC: None

OLD BUSINESS: 

Real Estate -Mike Fitzpatrick: Philip Savoy from Savoy Engineering performed a material quantity study at Radway Hill Gravel Pit to determine Cost Estimate and Calculate Available Gravel at the site.

The following information was taken from the letter sent to the Town of Newfane.

  1. On the 5th of October 2021, we dug a series of test pits on the referenced lot to observe the type of soils available on the site. We found that most of the upper 10 to 15 feet contained mostly clean, coarse The top 4 to 6 feet on the backside was coarse gravel than sand. This is consistent with the description of the soil series type Colton.
  2. In calculating removable material, we stayed 50′ from brooks and maintained a reasonable finish
  3. The total removable yardage is 823,452.79 cubic Estimated material types are estimated as follows:
    • 65-70% gravelly sand, single grain
    • 20-25% very gravelly sand (this is gravel with some stone)
    • 10% cobbles

Discussion followed –

Mike Fitzpatrick (late arrival -phone) spoke with Bill Jewel, an act 250 consultant, regarding “By-Laws on Gravel Pits.” They will be working with Ron Bell and Phil Savoy to provide additional information on Permit Process Operate.  The Town will need to have a permit of some sort but it is not considered as complex as what would be involved with operating a commercial gravel pit.

Jay was able to clarify that the volume of gravel could last up to 30 years for the Town’s exclusive use. Cobbles would be crushed down into additional gravel.

The engineer report indicates that this could be very beneficial to the Town.

Shelly Huber made a motion to have the Wannetta contact Deborah Luskin to determine the timing for a town meeting to vote on the proposal and to prepare a warning for review.  Wannetta will also invite Deborah to attend the Budget meeting on the 25th of October. 

 Ann Golob seconded the motion.  Motion passed 4/0

NEW BUSINESS:  None

CORRESPONDENCE: None

Angela Sanborn proposed a statement to members of the Selectboard for consideration.

“Due to the high volume of correspondence we have been receiving, a board member did some research about reading correspondence at Selectboard meetings.

There is no obligation or law in Vermont for a Selectboard to read aloud correspondence at a duly warned public meeting.  It is proposed that all correspondence will be sent to the Selectboard members for review prior to meetings. All correspondence will be made available to the public at the Town Office per the Public Records Act. If anyone from the Town would like to discuss an item with the Selectboard, it is encouraged to contact the Administrative Assistant to be listed on the agenda for discussion.”

Discussion followed:

Dan Dewalt– The letters would need to be germane to the business of the Selectboard.

Ann Golob –Letters could be voted on based on pertinent content and general interest or an active topic before the Selectboard.

No decision was made, and it was agreed that this will be discussed again.

PAY ORDERS:

  1. Payroll Warrant No #11536             Amount $    4,330.52
  2. Payroll Warrant No #11537             Amount $    4,714.94
  3.  Account Payable No # 22008             Amount $ 118,331.01

Ann Golob made a motion to approve pay orders. Katy Johnson-Aplin seconded the motion.

Motion Passed.4/0

ADJOURN:   Ann Golob made a motion to adjourn. Meeting adjourned at 8:13 pm

Respectfully Submitted,

Administrative Assistant

Wannetta Powling

Selectboard Minutes Monday October 4, 2021

Zoom Meeting   https://zoom.us/j/97227911757?pwd=TEd4YmdKMzJUd3NaTERhVUFOWWsydz09 Meeting ID: 972 2791 1757   Passcode: 352680

BOARD MEMBERS PRESENT: Angela Sanborn, Ann Golob, Shelly Huber, Mike Fitzpatrick (phone), and  Katy Johnson- Aplin (zoom)

OTHERS PRESENT: Ken Estey, Thomas Abbott, Kate Gehring, Wannetta Powling & Austin Rice from BCTV,

(Zoom) Jay Wilson, Jane Douglas, Jeryl Julian -Cisse, Lynn Forrest, Christine White, Juliette Carr, Bahman Mahdavi,

CALL TO ORDER: The meeting was called to order at 6:00 pm by Selectboard Chair Angela Sanborn.

ADDITIONS/AMENDMENTS TO AGENDA:     None

APPROVAL OF MINUTES:

September 7, 2021, BLC Meeting

Shelly Huber made a motion to approve the September 7, Board of Liquor Control Minutes. Ann Golob seconded.   Motion passed 3/2 Mike Fitzpatrick and Katy Johnson-Aplin abstained

September 20, 2021, Regular Meeting

 Ann Golob made a motion to accept the Minutes of the September 20, regular meeting. Katy Johnson- Aplin seconded the motion.  Motion passed 4/1 Mike Fitzpatrick abstained.

September 20, 2021, BLC Meeting

Ann Golob made a motion to accept the September 20, Board of Liquor Control Minutes as amended     “To add Katy Johnson- Aplin.”    Shelly Huber seconded the motion.     Motion passed 4/1 Mike Fitzpatrick abstained.

 ROAD FOREMAN’S & ROAD COMMISSIONER’S REPORT:

  1. Walter Brocket on Upper Railroad Lane wants to fix storm damage on the legal trail off. He is asking for Selectboard approval to access and make improvements to the trail.

Mike Fitzpatrick motioned to accept Walter Brocket making improvements to the legal trail off Railroad Lane.  Katy Johnson- Aplin seconded the motion. Motion passed 5/0.

Reminder to property owners that the public has the right to access legal trails.

  1. Grout Rd. work has begun, and the road will be closed during working hours.
  2. The Veggie-Van-Go truck was in Town a couple of weeks ago, and it went fairly well. There were a lot of volunteers and a Sheriff’s Deputy to direct traffic, and now that people have seen the traffic flow, I think it will go even smoother next time.
  3. The Dover Rd. bank slide has been repaired the paving will be done on Friday. The section now requires a guardrail to make it safe. I currently have left some concrete barriers in place to maintain safety.
  4. The Municipal Roads equipment grant is now available to this area, and we would like to share a Hydroseeder with Dover. We have to sign the Letter of Intent to participate.

Mike Fitzpatrick made a motion to approve signing the Letter of Intent for participating in the Municipal Roads & Grants to purchase the HydroseederAnn Golob seconded the motion. Motion passed 5/0.

  1. Mike Fitzpatrick, Christopher Williams, Myself, and Scott Jensen from the State of Vermont met on Eddy Rd. It was determined that the culvert at the top of the hill needs to be double in size. We are going to get a replacement designed and a rough cost, so we are ready if grant money becomes available.

        Opening of Bids

        Winter Sand

  •  Derrig Excavating from Putney, VT Bid submitted @ $ 17.75 CY Delivered to Town garage.
  • Zuluzny Excavating Corporation from Vernon, VT Bid submitted @ $ 19.75 CY Delivered to Town garage.

 Mike Fitzpatrick made a motion to have Jay inspect the quality and if acceptable, go with the low bidder from Derrig Excavating.  Shelly Huber seconded.  Motion passed 5/0.

 S. Wardsboro Bank Slide

  •  Daniels Construction from Ascutney, VT – Bid submitted @ $ 21,950.00
  • Fitzpatrick Excavating from Wardsboro, VT -Bid submitted @ $ 17,000.00
  • A.S.Clark & Son from Newfane, VT – Bid submitted @ $ 44,700.00

 Shelly Huber made a motion to approve the low bid from Fitzpatrick Excavating. Ann Golob seconded. Discussion:  Completion date by November 15,  Motion passed 4/0 Mike Fitzpatrick recused himself.

   River Road Bank Slide

  • Daniels Construction from Ascutney, VT – Bid submitted @ $ 9,500.00
  • Fitzpatrick Excavating from Wardsboro, VT -Bid submitted @ $ 7,000.00
  • A.S. Clark & Son from Newfane, VT – Bid submitted @ $ 21,800.00

Shelly Huber made a motion to approve the low bid from Fitzpatrick Excavating. Ann Golob seconded.  Discussion:  Completion date by November 15. Motion passed 4/0 Mike Fitzpatrick recused himself.

 River Road Bridge- Abutment Protection

  • Fitzpatrick Excavating from Wardsboro, VT -Bid submitted @ $ 37,000.00
  • Daniels Construction from Ascutney, VT – Bid submitted @ $ 55,000.00

Shelly Huber made a motion to approve the low bid from Fitzpatrick Excavating. Ann Golob seconded. Discussion:  Completion date by November 15. Motion passed 4/0 Mike Fitzpatrick recused himself.

 Shelly Huber “asked if we have ever had projects not completed on time.”

Jay Wilson explained that there is already an extension in place until November 15 and that the

7. Wardsboro bank slide and the River Road Bridge Abutment would be the two critical ones that need priority.

8.  NewBrook Fire Department will be doing the “Coin –Drop” this weekend for Heritage Festival. Jay asked permission for NBFD to use the Town Office.

Mike Fitzpatrick made a motion to granted members of the NewBrook Fire Department the use of the Town Office.  Katy Johnson- Aplin seconded the motion. Motion passed 5/0.

 Ann Golob made a motion to approve the Road Foreman’s Report. Katy Johnson- Aplin seconded. Motion passed 5/0.

ADMINISTRATIVE ASSISTANT’S REPORT: 

  • Attached to my report is the “Scope of Services” contract from New England Municipal Consultants. This is for the remaining 2022 Fiscal Year. Doris is expecting Ryan to work in our office before the end of this calendar year. The Scope of services will need to have board approval and a signature.

Shelly Huber made a motion to approve the contract from New England Municipal Consultants.

Ann Golob seconded. Motion passed 5/0.  

Shelly Huber made a motion to authorize the Chair to sign the contract from New England Municipal Consultants. Ann Golob seconded. Motion passed 5/0.

  • I am booking appointments for Appropriations Requests. I only booked these appointments for the Regular Selectboard meetings when BCTV will record our meetings, keeping the Monday Budget nights as working sessions.
  • Before we head into the budget season, you (the Selectboard) asked for a reminder of the need to complete annual reviews.  I have provided the four job descriptions (in the red folders.) Past Selectboard’s have chosen two members to review the Zoning Administrator, and the Administrative Assistant, the Road Commissioner, and a Board member will review the Road foreman.  The Road foreman & Road Commissioner do the highway crew.   Each employee does a self-evaluation.  Then they meet to review & discuss the information.   

Shelly Huber and Mike Fitzpatrick with Christopher Williams will complete Jay Wilson’s annual review.

Ann Golob and Katy Johnson-Aplin will be doing the Zoning Administrator annual review.

Ann Golob and Angela Sanborn will be doing the Administrative Assistant’s annual review.

These will be completed and returned to H.R by November 1, 2021. 

For your records, I have provided a copy of the letter received from the United States Department of Agriculture (dated 9.24.2021) regarding the EWP (Emergency Watershed Program) for the property at # 65 Baker Brook Road.  It appears to be just an overview of their site visit.  

A notice from the State of Vermont’s Attorney General Office regarding the Opioid settlement: for Newfane to receive funds from the agreed payment, it requires that we affirm by filing a response with the state. 

 Shelly Huber made a motion to have the Administrative Assistant file the necessary reports to be a party to the settlement case. Ann Golob seconded. Motion passed 5/0.  

 Ann Golob made a motion to accept the Administrative Assistant report. Katy Johnson-Aplin seconded. Motion passed 5/0.

TREASURER & DELINQUENT TAX COLLECTOR REPORT

  • I recently completed Fiscal Year 21’s audit. Everything went very well. You should be receiving the audit reports soon.
  • Newfane was randomly selected to be a part of VMER’s (Vermont Municipal Employee Retirement) audit. That went well and is completed.
  • The first deadline for ARPA reporting has been postponed until next April. I have created a separate fund just for ARPA in NEMRC. I attended the Town Fair via zoom today, which was all about ARPA and reporting requirements.
  • Wannetta and I will be attending a meeting in Townshend tomorrow morning regarding FEMA reporting and guidelines.
  • Carol and I recently attended a 2-day conference in Lake Morey for Treasurers and Clerks. I attended classes on Understanding Fund Accounting, Making Excel Work for you, State & Federal Highway Grants, Tax Department Information & Answers, and some other general sessions.
  • Taxes are being received in a timely fashion. All monthly and quarterly reports are processed on time. I will be emailing my monthly reports tomorrow to everyone.  I am preparing information for the budget meeting next week.
  • I have been working with Attorney Michael McGillion in regards to processing the tax sales. We have scheduled the tax sales for October 13, 2021, at 9:30 am here at the Town Office. I will need someone from the Selectboard to attend or someone the Selectboard authorizes to bid on properties that do not receive any bids. Currently, there are only three properties in the tax sale. The others are either paid in full or are still making monthly payments.

Ann Golob made a motion to authorize Shelly Huber to represent the Town of Newfane and bid on Tax Sale Property as needed. Katy Johnson-Aplin seconded.  Motion passed 5/0.

Ann Golob made a motion to approve the Treasurer Report. Mike Fitzpatrick seconded.  Motion passed 5/0.

COMMITTEE REPORT:   

Planning Commission- Ken Estey – The Planning Commissioners have completed the mailings of the ARPA surveys. This is a direct plea from the Planning Commissioners, “I encourage all the residents to complete the surveys and drop them off or send them back.  Those of you who would need extra copies are available at the Town Office, Moore Free Library, and the Town website through Survey Monkey.  Your input is vital to the outcome of how Newfane will spend the ARAP funds.  If you need assistance, call me (Ken Estey) @ 365-9499.

To date, the Town has received 49 surveys that were mailed or dropped off to the Town Office plus another 45 completed online through Survey Monkey.

We are grateful to Ann Golob, Jane Douglas, Kate Gehring, Lynn Forrest, and Nolan Edgar for, such great teamwork in helping to get this information out to the public.”

SCHEDULED MEMBERS OF THE PUBLIC: None

UNSCHEDULED MEMBERS OF THE PUBLIC: None

OLD BUSINESS:  None

NEW BUSINESS:

BDCC Newsletter link on the Newfane website – Shelly Huber requested that the board approve adding the Brattleboro Development Credit Corporation newsletter to the Town website. The Newfane website already includes the BDCC as an area resource link. For those wishing additional information, it will take you to their website and a list of services.

It is vital to provide further information to help promote and develop Newfane’s resources for the Town’s future economic development.

Discussion followed.

Continuing Education –Katy Johnson-Aplin Katy Johnson-Aplin requested that we table to a future meeting.

Real Estate Options -Mike Fitzpatrick – The Town of Newfane signed a letter of Intent to purchase the Gravel Pit on Radway Hill Road (parcel #B – 116.1  21.67 acres+/-) in Newfane, Vermont. The Gravel Pit will be for use by the Town of Newfane exclusively.

The purchase price is Four Hundred Fifty Thousand Dollars ($450,000.) The Town of Newfane will perform a material quantity study by an engineer, the results of his report will be shared with the Town and the purchase is contingent upon the Town obtaining voter approval for the purchase and voter approval at a “Special Town Meeting.”

Limited availability of sand and gravel in the area will increase the Towns’ price each year.  When the report comes back from the engineer, there is the possibility that we will have the supply needed for the Town for the next ten-twenty years.  Putney and Dummerston experienced this exact situation a few years ago before they approved purchasing their own gravel pits.   More information will be made available as it is received.

Discussion followed.

CORRESPONDENCE: Erica Walsh – Comments/ Opinion from September 20, 2021, meeting was read into the record.

 PAY ORDERS:

  1. Payroll Warrant No #11534                 Amount $    4,307.30
  2.  Payroll Warrant No #11537                 Amount $    N/A
  3. Account Payable No # 2207A              Amount $    53,678.00

 Ann Golob made a motion to approve pay orders. Katy Johnson-Aplin seconded the motion. Motion Passed.4/0

ADJOURN:   Ann Golob made a motion to adjourn. Meeting adjourned at 8:02 pm

Administrative Assistant,  Wannetta Powling

Tuesday, September 7, 2021 Selectboard Minutes

Zoom Meeting   https://zoom.us/j/97227911757?pwd=TEd4YmdKMzJUd3NaTERhVUFOWWsydz09

Meeting ID: 972 2791 1757   Passcode: 352680 (Expires Sept.20th)

One tap mobile +13017158592, 97227911757#, *352680# US (Washington D.C)

BOARD MEMBERS PRESENT:

               Angela Sanborn, Ann Golob, Shelly Huber, and Mike Fitzpatrick (phone.)

Absent: Katy Johnson-Aplin.

OTHERS PRESENT:

Jay Wilson, Ken Estey, Jeryl Julian Cisse, Kate Gehring, Thomas Abbotts, Cris White, Mary Carson, Patty Johnson, Wannetta Powling, and Austin RiceBCTV.

CALL TO ORDER:

The meeting was called to order at 6:00 pm by Selectboard Chair Angela Sanborn.

ADDITIONS/AMENDMENTS TO AGENDA: 

EXECUTIVE SESSION:

Shelly Huber made a motion to go into Executive Session at 6:02 pm.

Citing 1V.S.A. 313(a)(2) The negotiating or securing of real estate purchase or lease options.

Mike Fitzpatrick seconded the motion.

Wannetta Powling, Administrative Assistant, and Jay Wilson Road Foreman were invited to attend.

Motion passed 4/0

 Ann Golob made a motion to leave Executive Session at 6:32 pm. Mike Fitzpatrick seconded the motion.

Motion passed 4/0

 Decision: Signed

Angela Sanborn nominated Shelly Huber to speak with the attorney and seller regarding terms of sale and the letter of intent to purchase a piece of property for the Town of Newfane and report back to the Selectboard.  Ann Golob seconded.

Motion passed 4/0

APPROVAL OF MINUTES:

  1. August 16, 2021, Regular Meeting

Ann Golob made a motion to accept the Minutes of the August 16 regular meeting.

Shelly Huber seconded the motion.

Motion passed 4/0.

ROAD FOREMAN’S & ROAD COMMISSIONER’S REPORT:

  1. River Rd. bridge had minor emergency work done last week to prevent further damage after an additional slide on Thursday night exposed more of the bridge abutment.  

“I had a 6;30 am meeting with Mark Pickering of VTrans; we are finalizing the scope of work before sending it out to bid.”

  1. We have bid to open for the repair of the bank slide on Dover Rd. Work to follow State of V.T. River Engineers and VTrans designs and specifications. Repair work to be completed by September 30, 2021 –the only exception is the paving to allow proper time for work to settle.

Selectboard Chair opened the sealed bid from A.S. Clark.

  • S. Clark & Sons                            Bid  $107,120.00

We do not know who will make reimbursements yet, but we think there will be some form of Emergency FEMA Funds.

Mike Fitzpatrick made a motion to accept the bid from A.S. Clark.  Ann Golob seconded.

                 Motion passed 4/0

  1. I am writing up the bids for the other flood repairs, which would be River Rd. Bridge rip rap, River Rd bank slide, Grout Rd. Repair, and the South Wardsboro Rd. bank slide.

I am waiting to confirm the recommendations with the River Engineer before starting this work.

4. We are finishing up roadside mowing probably tomorrow.

5. The rest of the repairs have been going well, with damage on 34 roads.

Shelly Huber made a motion to approve the Road Foreman’s report. Ann Golob seconded the motion.

Motion passed 4/0

ADMINISTRATIVE ASSISTANT’S REPORT: 

Who should contact A.S. Clark and inform them of the Dover Road Bid?

The Selectboard directed the Administrative Assistant to notify the Clarks and verify their Insurance is current and on file.                 

  • Kindle Farm School has requested that Newfane complete a “Municipal Impact Questionnaire” for the act 250 building permit to create a new classroom in the main building on the campus. They are going to be removing one of the yurts.

The Selectboard completed the municipal impact questionnaire after pay orders.

  • Rescue Inc. has invited two representatives of Newfane to an informational meeting Thursday, September 16, at @6:30 pm. The discussion will cover the Emergency Medical Coverage and our Town & Contract Terms and Rates. They are requesting the name and title of the persons who will attend the meeting as Newfane’s representative.

 Shelly Huber commented that Jay Wilson would be an ideal representative, Shelly Huber and Angela Sanborn would also attend and represent the Selectboard. 

  •  Road Foreman Jay was informed that FEMA was not able to help with the private damage. Alyssa Sebetto at Windham Regional Commission in Brattleboro suggested contacting Jason E. Gosselin, Emergency Management Director, Vermont Agency of Human Services, to help homeowners with flooding damage. We have directed everyone to contact 211 to report/register their damage; I should hear something (positive, I hope) tomorrow. I prefer to avoid frustrated residents demanding to know WHO, WHAT, WHERE & WHEN help is coming.
  • Elise Schadler, Program Manager from Vermont Department of Forests, Parks & Recreation, sent an email notification that the emerald ash borer (EAB) was recently confirmed in Wilmington. Newfane is now within the 10-mile Infested area of that confirmed detection. Planning Resources encourage all Vermont towns to prepare for and manage the impacts of EAB and the loss of ash trees in our communities. Dead and dying ash trees along the public right-of-way and in public places, such as parks and schools, pose a risk to public safety. Municipalities will bear the responsibility and costs of removing and or treating public ash trees that may be a risk to public safety, as well as any replanting efforts.
  • The State of Vermont Cannabis Control Board has sent a Municipal Input Survey, and this needs to be completed by September 18, 2021. Will the Town of Newfane add this as an Article on the Ballot for Town Meeting to make this product legal to sell in Newfane, VT?

 The Selectboard completed the municipal impact questionnaire after pay orders.

The Selectboard is requesting a report from Windham County Sheriff and Animal control.

The Administrative Assistant will ask this from the Treasure when the bills are submitted.

Ann Golob made a motion to accept the Administrative Assistant’s report. Shelly Huber seconded.  

Motion passed 4/0.

COMMITTEE REPORT:

 PLANNING COMMISSIONKen Estey

The Planning Commission will be mailing a Town-wide Outreach letter in the next couple of weeks   asking for the public to provide their input and prioritize the following four categories:

  1. Affordable Housing
    1. Shared Living
    2. Senior Housing
    3. Assisted Living
  2. Transportation
    1. Public Transportation
  3. Community Revitalization
  4. Jobs

The Planning Commission would then give the Selectboard the information with recommendations by early to mid-October.

SCHEDULED MEMBERS OF THE PUBLIC:  

WRVMA & LGHS Kate Gehring, Jeryl Julian Cisse, and Rory O’Donald proposed a partnership with the local government in Newfane to engage, inspire and educate the students.

Goals

  • Political Structures
  • Impact
  • Support
  • Civic Engaging our Students
  • Empowerment
  • Ideas
  • Engage
  • Inspire to Making a Change

The Format

The aim of the project is to explain the job responsibilities of the Selectboard (and other Boards) and to introduce the students to various local government officials. These meetings will also provide an opportunity to express the students’ concerns about our community’s well-being, youth centers, candidate forum, global warming, pollution, and recycling.  By getting involved, their voices can be heard.  We should try to help inspire our future leaders that they do make a difference.

During the conversation, it was noted that free speech does not start when you turn eighteen. There are healthy ways to protest and there are consequences for standing up for your beliefs and fighting for what you think is right.

Ken Estey commented that we should get behind this teaching democratic participation and involvement.

Discussion Ensued.

UNSCHEDULED MEMBERS OF THE PUBLIC:

None

OLD BUSINESS:

County funds have been received by the Treasurer this week—no other updates at this time.

NEW BUSINESS:

Fund Collaboration with ARPA & WRC – Shelly Huber

Having worked with the Windham Regional Commission, it is essential to remember that we can pull matching funds from other resources, including historic preservation grants once we finalize our ARPA projects.

The Consultant Job Description has not ready for the Selectboard approval.  It is a suggestion that we make our project selection and then look for someone who has experience in this area.

CORRESPONDENCE:

Lance Lindgren expressed continued concerns about the speeding on Dover Road and suggested that the Town increase the Law Enforcement budget to provide more patrolling.

Front Porch Forum (Newfane) has had multiple discussions regarding the speeding concerns.

Katy Johnson-Aplin invited those residents wanting to make recommendations on the budget to attend the meetings.

PAY ORDERS:

  1.  Payroll Warrant   No #11528                                  Amount $ 5,243.39
  2. Payroll Warrant No #11529                                    Amount $  5,266.49
  3. Payroll Warrant No #11531                                    Amount $  5,929.14
  4. Account Payable No # 22004 A                              Amount $ 1,000.00
  5. Account Payable No # 22005                                 Amount $ 997,811.05
  6. Account Payable No # 22005 A                              Amount $ 15.01

 Ann Golob made a motion to approve pay orders. Shelly Huber seconded the motion.

Motion Passed.3/0

ADJOURN:

Ann Golob made a motion to adjourn. Meeting adjourned at 8:22 pm

Respectfully Submitted,

Administrative Assistant

Wannetta Powling

Monday, August 16, 2021 Selectboard Minutes

Zoom Meeting   https://zoom.us/j/97227911757?pwd=TEd4YmdKMzJUd3NaTERhVUFOWWsydz09

Meeting ID: 972 2791 1757   Passcode: 352680 (Expires Sept.20th)

One tap mobile +13017158592, 97227911757#, *352680# US (Washington D.C)

BOARD MEMBERS PRESENT:  Angela Sanborn, Ann Golob, Mike Fitzpatrick, Shelly Huber, and Katy Johnson-Aplin.

OTHERS PRESENT

Jay Wilson, Jane Douglas, Ken Estey, Nancy Ryzs, Apple Gifford, Dan Dewalt, Jeryl Julian, Frank Crowley, Kate Gehring, Thomas Abbotts, Johanna Gardner, Jennifer C., Bahman Mahdavi, Piet van Loon, and Austin RiceBCTV.

CALL TO ORDER:  

The meeting was called to order at 6:00 pm by Selectboard Chair Angela Sanborn.

ADDITIONS/AMENDMENTS TO AGENDA: 

Mike Fitzpatrick made a motion to move the Road Foreman’s report & the Administrative Assistant’s Report to the top of the agenda. Shelly Huber seconded.

Motion Passed 5/0

ROAD FOREMAN’S & ROAD COMMISSIONER’S REPORT:

  1. The Arch Bridge project was awarded to Renaud Bros. Construction. I had a meeting with them on Friday to discuss their plan as they move forward.
  2. The undermined pavement and bank slide on Dover Rd. near the fire station technically is not covered by FEMA because it’s a Federal-Aid Highway. We are working on seeing who will assist us with paying for this project. The Old Mill retaining wall may not be strong enough to hold the repairs.
  3. For the rest of the repairs, we are awaiting word that a disaster declaration has been declared. Once we have a go-ahead, there are several sites that we could put the project out to bid. I tried to get an update today, but it was a holiday for VTRANS.
  4. VLCT Insurance Prevention installed sensors in the Williamsville Hall to maintain and alert if the temperature for water freezes up. And a sensor in the furnace room, with motion detectors at the door locations.

Michael Fitzpatrick made a motion to approve the Road Foreman’s report. Shelly Huber seconded the motion. Motion passed 5/0

 5.  Thom Dahlen Access permit for Cemetery Hill Road and Dewitt Road. There is a      recommendation for approving this permit.  A 15″ diameter culvert needs to be installed to allow for drainage away from the road.

 Michael Fitzpatrick made a motion to approve the access permit with the Road Foreman’s recommendation. Shelly Huber seconded the motion. Motion passed 5/0

ADMINISTRATIVE ASSISTANT’S REPORT:  (Presented by Angela Sanborn)

  • Any residents with personal property damage from the flood will still need to report it by calling 211, then option #5. The United Way is set up to take all the information for FEMA (Federal Emergency Management Agency.) Vermont Emergency Management director Erica Bornemann said, “To qualify, Vermont must show there is at least a million dollars worth of damage and recovery costs. Without federal assistance, the taxpayers in those communities will experience a serious hardship. FEMA has to verify the damage before the governor can request a disaster declaration.”  Here in Newfane, we are still waiting to hear the damage estimates from FEMA.

Shelly Huber needed to clarify that reporting thru 211 will help to emphasize the total impact of damages to qualify for the one million dollars.

  •  With the current COVID issues in the News, does the Selectboard want to impose the COVID Safety Procedures for inside the buildings? An email from Cor Trowbridge at BCTV was read to the Board and Public.

 Katy Johnson-Aplin made a motion to impose the COVID Safety Procedures for inside Town Office buildings.

Ann Golob made a motion to re-establish the Safety Procedures for the Town Office.  Katy Johnson-Aplin seconded. Motion passed 5-0

  • I had a conversation today with Merle Tessier; he shared that he will be attending follow-up appointments in Dartmouth for newly discovered health concerns. The Selectboard could appoint an assistant to fill in as Zoning Administrator. The Town Clerk has had several calls asking for information that we are unable to answer.  If the board feels it is necessary to fill the position, Piet van Loon has the experience and knowledge; this recommendation comes with Merle’s blessings.

       Michael Fitzpatrick made a motion to approve Piet van Loon as acting Zoning Administrator.  

      Shelly Huber seconded the motion. Motion passed 5/0

  • Kindle Farm School has requested that Newfane complete a “Municipal Impact Questionnaire” for their proposed building permit.

Discussion (clarify information with Wannetta before finishing the questionnaire).

  • I will be taking vacation days from August 23-27.

Mike Fitzpatrick made a motion to accept the Administrative Assistant’s report. Ann Golob seconded.  Motion passed 5/0.

 APPROVAL OF MINUTES:

  1. August 2, 2021, Regular Meeting

Katy Johnson-Aplin made a motion to accept. Mike Fitzpatrick seconded the motion.  Motion passed 5/0.

 2.   August 5, 2021, Special Meeting Opening Bids.

Shelly Huber made a motion to accept. Ann Golob seconded the motion. Motion passed 3/2

Mike Fitzpatrick and Katy Johnson-Aplin abstained.

 

EXECUTIVE SESSION:

Mike Fitzpatrick made a motion to go into Executive Session at 6:22 pm.

    Citing 1V.S.A. 313(a)(1)(E) pending or probable litigation of prosecution.

 Mike Fitzpatrick made a motion to exit Executive Session at 7:12 pm, Katy Johnson-Aplin seconded the motion.

Decision: Recommendations given.

COMMITTEE REPORT

 Planning Commissioner Ken Estey – Planning Projects for ARAP Funds.

The Planning Commission will continue to meet in regular and special meetings, and in these meetings, we will discuss and prioritize the following:

  1. Affordable Housing
      1. Shared Living
      2. Senior Housing
      3. Assisted Living
  2. Transportation
      1. Public Transportation
  3. Community Revitalization
  4. Jobs

Residents will be allowed to provide input.  The Selectboard would be given the recommendations and determine what the priorities are.

Thursday, August 26, 2021, starting at 4-6 pm at the NewBrook Fire Department, a public needs assessment for Route 30 from Brattleboro to Stratton for public transportation. There is a survey available www.surveymonkey.com/r/VTRT30

SCHEDULED MEMBERS OF THE PUBLIC:

None

UNSCHEDULED MEMBERS OF THE PUBLIC:

None

 OLD BUSINESS:

American Rescue Plan Act (ARPA) -Ann Golob & Ken Estey Planning Commission  

  • Municipal Planning Grant Training on Wednesday – Ann Golob and Shelly Huber will be attending the webinar.
  • Job Description for Hiring a Consultant, Ann Golob and Shelly Huber will work together to finalize the draft for board approval for the next meeting on September 7th with local parameters and expectations for the advertising process. To complete the hiring process for consultants, there are funds available to meet this contracted position from ARPA.

Discussion ensued.

 NEW BUSINESS:

Fund Collaboration with ARPA & WRC – Shelly Huber

WRVMA Banner Raising Concerns- Shelly Huber

Request made to table until the September 7 meeting

CORRESPONDENCE:

Erica Walsh – Thank you for Flood Work

 

PAY ORDERS:

  1.   Payroll Warrant No #11527                          Amount $ 4,592.19
  2. Payroll Warrant No #11526                            Amount $  6,616.58
  3. Account Payable No # 22004                         Amount $ 75,047.93

Ann Golob made a motion to approve pay orders. Shelly Huber seconded the motion.     Motion Passed.5/0

ADJOURN:

Mike Fitzpatrick made a motion to adjourn. Meeting adjourned at 7:45 pm

Respectfully Submitted

Administrative Assistant

Wannetta Powling

Special Selectboard Meeting Thursday, August 5, 2021

 To join (Zoom) information

https://zoom.us/j/2642477645?pwd=MTVUZGRMSFJ4MXpMcFhNN0JBNk0yZz09

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BOARD MEMBERS PRESENT:    Angela Sanborn, Ann Golob, and Shelly Huber (via Phone)

BOARD MEMBERS ABSENT:  Katy Johnson -Aplin and Michael Fitzpatrick.

OTHERS PRESENT:   Jay Wilson and Wannetta Powling.

CALL TO ORDER: The meeting was called to order at 5:43 p.m. by Chair Angela Sanborn.

MINUTES:

The purpose of the meeting is to award the bids to make the Grout Pond Road accessible.  Angela Sanborn opened the bid, they were as follows: (only one bid was received)

Fitzpatrick Excavating                                                     $4,200.00   

Angela Sanborn requested that there should be a condition that the work to be completed by Friday, August 13th, 2021.

Shelly Huber made a motion to accept the bid from Fitzpatrick Excavating; Ann Golob seconded the motion.

Motion passed.

ADJOURN:

Ann Golob made a motion to adjourn the meeting at 5:46 p.m.

Respectfully,

Wannetta Powling

 

August 2, 2021 Selectboard Minutes

Zoom Meeting   https://zoom.us/j/97227911757?pwd=TEd4YmdKMzJUd3NaTERhVUFOWWsydz09

Meeting ID: 972 2791 1757   Passcode: 352680 (Expires Sept.20th)

One tap mobile +13017158592, 97227911757#, *352680# US (Washington D.C)

BOARD MEMBERS PRESENT:  Angela Sanborn, Mike Fitzpatrick, Shelly Huber, Katy Johnson-Aplin, and Ann Golob.

OTHERS PRESENT:  Jay Wilson, Doris Knechtel, Ken Estey, Thomas Abbotts, Nancy Ryzs, Melissa Brown, Paul H.  Mike Fontaine, Henriette Mantel, Austin Rice -BCTV, and Wannetta Powling.

CALL TO ORDER:

The meeting was called to order at 6:00 pm by Selectboard Chair Angela Sanborn.

ADDITIONS/AMENDMENTS TO AGENDA: 

None

APPROVAL OF MINUTES:

  1. July 19, 2021, Regular Meeting

Katy Johnson-Aplin made a motion to accept. Ann Golob seconded the motion. Mike Fitzpatrick abstained.  Motion passed 4/1.

 ROAD FOREMAN’S & ROAD COMMISSIONER’S REPORT:

  • The storm on Thursday night did a fair amount of damage around Town. It affected approximately 28 roads. We worked through the weekend, so every house is accessible by car.  As of now, only one bridge needs some rip rap work on one abutment. We will continue to look at all the bridges for other problems.  We have had two meetings with VTRANS to assess the damage and a dollar figure is not available yet. We have several projects that need to be put out to bid. Can we do a quick turnaround to get the work started?

Discussion: There are 26 sites with flood damage, each of these will need to be separated into its own FEMA tracking and documentation projects.  There is significant damage on Dover Rd with pavement undermining, and the road has been reduced to one lane near the Fire station in Williamsville. VTrans has advised us that this will need to go out to bid.

  • This week, I want to get the Selectboard’s permission to implement Emergency procedures and get immediate bids for the repair on Grout Road so we can start immediately with the restoration work. Would the Board be available to open bids Thursday or Friday?

Mike Fitzpatrick made a motion to allow the Implementation of Emergency Procedures. Shelly Huber seconded. Motion passed 5/0

  • I would like to publicly acknowledge the Dover Highway Department for assisting us following the storm and the Dispatchers with the Vermont State Police for their constant contact with updating information.
  • The Depot Rd Culvert update: Nothing to report.
  • The Sand/Salt shed update: Nothing to report.
  • I was disappointed to read the article in the commons regarding the work that’s being done in Newfane Village to help with speed. It seems like things have progressed fairly well. VTRANS was quick to get the signage in place, we have the permit to install the radar signs, and we have purchased one radar sign. On Friday, we were awarded the grant for the pedestrian scoping study for sidewalks and crosswalks.
  • The Arch Bridge bids were due Friday; it looks like there were two bidders listed so far, one for 3.4 million and one for 4.9 million

Katy Johnson-Aplin made a motion to accept the Road Foreman’s Report. Shelly Huber seconded the motion. Motion passed 5/0.

  •  The Selectboard reviewed the access permit for Rebecca Mayer – Mayer Road.

 Discussion with Jay Wilson for application approval which should include his recommendation to the landowner is to install a 10’-12′ ditch to direct water runoff in a direction that would not endanger the town road.     

 Michael Fitzpatrick made a motion to approve the access permit with the Road Foreman’s recommendation. Ann Golob seconded the motion. Motion passed 5/0

ADMINISTRATIVE ASSISTANT’S REPORT:

  • I have put together information, including emails from 2019. The photographs that were taken then showing Baker Brook behind the home of Nancy Ryzs.
  • There are emails from Michael Lapointe, a Civil Engineer with the United States Department of Agriculture – Natural Resource Conservation Service. USDA- NDRCS. On July 27, in an email, he suggested, ‘Having an outside consultant do analysis this may have a better chance of being accepted by Mrs. Ryzs than our analysis.

Discussion – Katy Johnson- Aplin and Mike Fitzpatrick will work together to find information to resolve the possible flooding concerns at 65 Baker Brook Road.  They will report back to the Selectboard at the August 16th meeting. Plans to schedule a site visit with Scott Jensen and other Environment Agency officials to review the recommendation needed.

  • We have received a refund of $1,379.00. From the recent workers’ comp audit of This is from our VLCT insurance.
  • Friday afternoon Angela & I took photos of the flooding damage: this will document FEMA reimbursements. Anyone wishing to share the pictures that they have is welcome to send them to a tnewfane@newfanevt.com

Mike Fitzpatrick made a motion to accept the Administrative Assistant’s report. Katy Johnson- Aplin seconded.  Motion passed 5/0.

TREASURER’S REPORT:

  • This past month has been extremely busy with the end-of-the fiscal year tasks that need to be calculated and entered into the system. I have been forwarding the end of the year reports to everyone as they are At this point, I only have to complete the property tax reconciliation and the deferred revenue for taxes and grants, but this can’t be done until just before the auditors come. The auditors will be coming on August 23 and 24th•. I have completed the extremely long list of items to gather and calculate for the audit. The next few weeks, I will continue to go through every account and make sure it’s balanced and correct before the auditors arrive.
  • The end-of-the-year budget looks great, and we stayed well within budget for expenses, slightly below budget, The revenues were higher than anticipated due to various grants and a few other line items going over along with reimbursements.
  • Tax bills were successfully mailed out on time, and payments have already been coming
  • I still haven’t heard from Attorney Bob Fisher in regards to when the tax sales will be, but all the information has been forwarded to There are only four properties in the tax sale. All other property owners that were in jeopardy of going into tax sale either paid in full or are on payment plans. So far, nobody has missed any payments. There are currently eight people on payment plans. Most of them have already paid at least 1-2 years of back taxes on their properties.
  • I still have not received any money for I will notify you all as soon as I do receive the money.
  • A section on the Internal Control Audit checklist needs to be completed by the Selectboard, and a signature is required.

Shelly Huber made a motion to authorize the Chair to sign. Mike Fitzpatrick seconded. 

Motion passed 5/0

 Shelly Huber made a motion to accept the Treasurer’s Report. Mike Fitzpatrick seconded.

Motion passed 5/0

COMMITTEE REPORT:

 Lister Doris Knechtel – Errors and Omissions

  • Southern VT Cable B 149.1 tax bill is for a shed that used to be used by Southern VT Cable when they were in existence. Now that the company has closed and all cable TV and equipment dishes and antenna have been removed from the shed, the bill should be corrected (removing $11,000) to reflect zero due.
  • The Listers will add the storage shed to Neil Pelsue – B-151; the shed is on his land.

Shelly Huber made a motion to approve the correction. Ann Golob seconded.  Motion passed 5/0

  • There is a state statute that allows towns to assess a Penalty for Late filed Homestead In the past, the Town has NOT assessed a penalty of 8% on the Homestead Education taxes. However, the box did not get checked before printing the tax bills. So far, it has affected four (4) taxpayers who may have not have filed for an extension, which was due May 15. In one case, both of the property owners are deceased. There is another date of October 15 for those filing for an extension. In double-checking, the information reported from the state at least one was filed by the correct date. The penalty money goes to the education fund. The Town DOES NOT receive any of the funds.

My recommendation is that the Town NOT assess a penalty of 8% on the late-filed Homestead Declarations, in keeping with past practices.

Shelly Huber made a motion not to assess the 8% Tax penalty. Ann Golob seconded.  

Motion Passed 5/0

SCHEDULED MEMBERS OF THE PUBLIC

None

UNSCHEDULED MEMBERS OF THE PUBLIC:

  • Thomas Abbotts, a resident of Eddy Road, requested consideration from the Highway Department to find an alternative way to divert the water from the road so it does not flow onto personal property. In years past, the rain has caused the gravel to wash across his yard, increasing the level against the building and steps, causing additional damage to the structures of the buildings.

Mike Fitzpatrick made a motion to do a site visit with Jay Wilson and Chris Williams to look at the water channeling. Shelly Huber seconded.  Motion passed 5/0

  • Henriette Mantel, a resident of Cemetery Hill Road, was concerned with work done on Cemetery Road before the storm and asked where the (5-7) five to seven truckloads of dirt were removed before the storm on Thursday (July 29) went. Henriette Mantel is concerned that the muddy mess is more than 16′ from the center of the road and around the corner. There is a large tree that now has its roots exposed that will fall; she also has concerns with the start of Dewitt Road which could be affected because of the work that has been done.

Jay Wilson explained that this work was from cleaning out the ditches and the runouts. Regulations now require us to have (4) four-foot ditches with a swell back from the road rather than have it filled with stone.  The Highway foreman and Christopher Williams will review this concern with the property owners.

OLD BUSINESS:

American Rescue Plan Act (ARPA) -Ann Golob & Ken Estey Planning Commission  

  • Ken Estey Planning Commission reported that there would not be in-person meetings to hear from residents at a planning party/celebration to collect information for spending the ARPA money. The Planning Commission made this decision due to concerns with the insurgent of the new Delta Variant. Perhaps a future outdoor event could keep the fires burning and not lose sight of our plans.
  • American Rescue Plan Act (ARPA) -Ann Golob, discussion of the job description for a business consultant – tabled until August 16. As more information comes in, we may want to consider other job responsibilities to add to the job description. I welcome your feedback
  • Ann Golob reported on a recent DRB informational meeting that, there is interest from a potential buyer in creating an Eco Village on Augur Hole Road.

Discussion ensued.

 Office Renovations Plans –Tabled until a future meeting

NEW BUSINESS:

Annual Employee Evaluation – Tabled until September 20

Discussion about moving September 6th meeting to Tuesday, September 7th (Holiday – Labor Day)

CORRESPONDENCE

  • RUCK-UP – Thank you for allowing the Coin Drop. This helps all the Veterans to receive their service.
  • Brattleboro Area Hospice- Thank you for supporting us with your generous appropriation.
  • Aids Project of Southern Vermont – Honored by Newfane’s support with your generous appropriation.
  • American Red Cross- Grateful for generous gift/ appropriation.
  • Windham County Humane Society – Thank you for generous support.
  • Statewide Memorial Service – To honor Vermonters lost to COVID 19.

Development Review Board (DRB) Appointment:

  • Email from Erica Walsh requesting that she be considered as an alternate to the DRB.

 Shelly Huber made a motion to appoint Erica Walsh as an alternate. Mike Fitzpatrick seconded.

Motion passed 5/0

 PAY ORDERS:

  1.  Payroll Warrant No #11524    Amount $ 4,489.69
  2. Payroll Warrant No #11525     Amount $  7,136.08
  3. Account Payable No # 22003  Amount $ 94,252.03

Ann Golob made a motion to approve pay orders. Shelly Huber seconded the motion.     Motion Passed.5/0

ADJOURN:

Mike Fitzpatrick made a motion to adjourn. Meeting adjourned at 7:45 pm

Respectfully Submitted

Administrative Assistant

Wannetta Powling

July 19, 2021 Selectboard Minutes

Zoom Meeting   https://zoom.us/j/97227911757?pwd=TEd4YmdKMzJUd3NaTERhVUFOWWsydz09

Meeting ID: 972 2791 1757   Passcode: 352680 (Expires Sept.20th)

One tap mobile +13017158592, 97227911757#, *352680# US (Washington D.C)

BOARD MEMBERS PRESENT:  Angela Sanborn, Ann Golob, Shelly Huber Katy Johnson-Aplin

(via phone).

Absent: Mike Fitzpatrick.

OTHERS PRESENT:   Jay Wilson, David Cotton, Kate Gehring, Austin Rice -BCTV, and Wannetta Powling.

CALL TO ORDER:

The meeting was called to order at 6:00 pm by Selectboard Chair Angela Sanborn.

ADDITIONS/AMENDMENTS TO AGENDA: 

APPROVAL OF MINUTES:

  1. July 6th, 2021, Regular Meeting

Katy Johnson-Aplin made a motion to accept the minutes as amended for the July 6th, 2021, regular meeting.

Ann Golob seconded the motion.  Motion passed 4/0.

ROAD FOREMAN’S & ROAD COMMISSIONER’S REPORT:

  1. We received the $175,000 reimbursement from VTRANS for the Monroe Bridgework.
  2. The Depot Rd Culvert update: Still awaiting easement.
  3. The Sand/Salt shed update: We had the meeting last week, and everything is in order. They have suggested we request additional funds from a grant to increase costs and put it out to bid this winter to get the best price.
  4. The weather over the last couple of weeks has been challenging; we have recorded over fourteen (14″) inches of rain; however, the damage has been relatively minor so far. The damage could have been much worse with that much rain.
  5. We received the permit from VTRANS today for the radar signs in Newfane Village. I will still have to provide them with a certificate of insurance, get a Dig Safe ticket, notify the VTRANS underground utility person and notify District 2
  6. The Arch Bridge is out to bid; so far, seven construction companies are looking at the work. The bids are due July 30th, and then VTRANS will award the work by the end of August.

Ann Golob made a motion to accept the Road Foreman’s Report. Shelly Huber seconded the motion.  

Motion passed 4/0.

 

 ADMINISTRATIVE ASSISTANT’S REPORT:

  • This past week has been busy with routine office responsibilities.
  • The Selectboard forgot to ask me, but I assumed the Board would have wanted to send a Thank you letter to Myra Fassler for her work as a volunteer.
  • Carol and I assisted Melissa with stuffing envelopes and mailing the 2021-2022 tax bills.
  • Sheriff Anderson is still awaiting the Animal Control MOD finale documents from the department’s attorney; he said they had expedited the process. Sheriff Anderson will let us know as soon as he receives them.

(This delay was – waiting for Windham’s to approve their budget due to COVID.)

  • I have been researching documents from Hurricane Irene. It is necessary to determine if the Town assigned the “Operation & Maintenance “over to the landowner after five years. This will determine if the Town is responsible for the maintenance at 65 Baker Brook Road.  (Due to the recent high rain in the past few weeks, the resident is highly concerned that the work done after Irene was not done correctly.)

Discussion ensued.

  • Sullivan, Powers & Co – Scope of Services contract as agreed with previous correspondence from a partner the current fees will remain the same as last year, $ 16,800.
  • Windham County Humane Society (WCHS) – Annual Services contract

Katy Johnson-Aplin made a motion to authorize the Chair to sign the contract with WCHS. Ann Golob seconded. 

Motion passed 4/0.

Ann Golob made a motion to accept the Administrative Assistant’s report. Shelly Huber seconded.  

Motion passed 4/0.

SCHEDULED MEMBERS OF THE PUBLIC:

None

UNSCHEDULED MEMBERS OF THE PUBLIC:

None

OLD BUSINESS:

American Rescue Plan Act (ARPA) -Ann Golob & Planning Commission

                 Office Renovations Plans

Scope of Services – Sullivan, Powers & Co

 

American Rescue Plan Act (ARPA Status) -Ann Golob / Kate Gehring

As of June 22nd, 2021, the Town of Newfane applied for ARPA funding and is estimated to receive $154,414.44. This amount will be distributed in two equal payments (50% each time) at least 12 months apart.

 

This represents the funds that the federal government has allocated to the towns directly. There is a second fund of monies that the federal government has allocated to the counties. It is estimated that we will receive approximately $90,000 but as of yet there is no decision on how these funds will be distributed in Vermont since we do not have a countywide government.

As part of our reporting requirements for receiving the $154,414.44, two signed letters are due to the federal government making assurances that we are spending the funds in accordance with the law. Copies of these letters are attached. We will need to have both documents signed and available to provide to the US Treasury at their request at the end of November 2021 as part of our initial reporting.

Kate Gehring – The Planning Commission will be scheduling a series of community meetings asking for public input on what projects are considered important. The first one will be by Zoom, the other two in person.  Residents can expect the information to be mailed from the Planning Commission in the next few weeks regarding the meetings.

Development Consultant Suggestion

We have discussed the option of hiring a development consultant to work with us on managing the reporting to the government for the ARPA funds and applying for grants to realize a variety of projects that will be proposed by the Planning Commission in the coming months. In order to move that process forward, I wrote the first draft of a job description that can be posted and shared. I would welcome your feedback. I am also attaching two job descriptions for similar positions in Dover and Northfield, VT that I used as a framework.

 Discussion ensued.

NEW BUSINESS:

None

CORRESPONDENCE:

David Lucido – Request for DRB Appointment

 

Ann Golob made a motion to appoint David Lucido to the Development Review Board. Shelly Huber seconded.

Motion passed 4/0.

COMMITTEE REPORT: DRB – David Cotton / Piet van Loon

·         EXECUTIVE SESSION 1 V.S.A   313(a) (1)(E) pending or probable litigation.

 Ann Golob made a motion to enter Executive Session. Shelly Huber seconded. Motion passed 4/0.

Board entered Executive Session at 6:28 pm

 Ann Golob made a motion to exit Executive Session. Shelly Huber seconded. Motion passed 4/0.

Board exited Executive Session at 7:11 pm

 No decision was made.

PAY ORDERS:

  1.  Payroll Warrant No #11522                          Amount $ 4,897.43
  2. Payroll Warrant No #11523                           Amount $  5,200.15
  3. Account Payable No # 22002                        Amount $ 72,145.98

Ann Golob made a motion to approve pay orders. Shelly Huber seconded the motion.

Motion Passed. 4/0

ADJOURN:

Ann Golob made a motion to adjourn. Meeting adjourned at 7:35 pm

Respectfully Submitted

Administrative Assistant

Wannetta Powling

July 6, 2021 Selectboard Minutes

Zoom Meeting   https://zoom.us/j/97227911757?pwd=TEd4YmdKMzJUd3NaTERhVUFOWWsydz09

Meeting ID: 972 2791 1757   Passcode: 352680 (Expires Sept.20th)

One tap mobile +13017158592, 97227911757#, *352680# US (Washington D.C.

BOARD MEMBERS PRESENT:  Angela Sanborn, Ann Golob, Katy Johnson-Aplin, Shelly Huber (via Zoom), and Mike Fitzpatrick (via phone).

OTHERS PRESENT Jay Wilson, Gloria Cristelli, Doris Knechtel, Ken Estey, Dan Dewalt, Keats Dieffenbach, Kate Gehring,  David Cotton, Apple Gifford, Walter Dadik, Steve Levine, Burt Picard, Austin RiceBCTV, and Wannetta Powling.

CALL TO ORDER:

The meeting was called to order at 6:00 pm by Selectboard Chair Angela Sanborn.

ADDITIONS/AMENDMENTS TO AGENDA: 

Ann Golob recommended amending the June 21st Meeting Minutes Members of the Public comments to reflect the range of support, comments, and interest for anti-bias training.

APPROVAL OF MINUTES:

  1. June 21, 2021, Regular Meeting (as Amended)

Ann Golob made a motion to accept the minutes as amended for the June 21, 2021, regular meeting.

Mike Fitzpatrick seconded the motion.  Motion passed.

ROAD FOREMAN’S & ROAD COMMISSIONER’S REPORT:

  1. Monroe Bridge is finished. I submitted the paperwork, and VTRANS has approved it for reimbursement, so we should be getting $175,000 back shortly.
  2. The Depot Rd Culvert update: Still awaiting easement.
  3. The Sand/Salt shed update: We are meeting next week to get updates on the status.
  4. We were finally able to get the ash trees removed from the Beetlestone Hill Cemetery by Wise Oak Tree Service, and they did an excellent job. I had them look at the Newfane Hill Cemetery. Also, that has three large dead ash and a large pine branch; they sent a quote for $3,925. Is that something you want to do?

Mike Fitzpatrick made a motion to accept the quote for removing trees in the Newfane Hill Cemetery.

Ann Golob seconded the motion.  Motion passed.

  1. I have submitted the permit for the R.T. 30 radar signs. Windham Regional is doing a map to show the locations
  2. The Arch Bridge is currently scheduled to go out to bid on July 7, with the bid opening on July 30. The town is responsible for the detour sign package, and I will start planning for that. The posts will need to be installed this fall before the ground freezes and the signs put up in March.

Shelly Huber made a motion to accept the Road Foreman’s Report. Katy Johnson-Aplin seconded the motion.   Motion passed 5/0.

ADMINISTRATIVE ASSISTANT’S REPORT:

  • Barrows & Fisher Oil recently notified the treasurer (Melissa) that Newfane had not recertified our Tax-Exempt Status. Due to new Legislation, towns now are required to file a Municipal Tax-Exempt form with Commercial Vehicles every two years to be Certified Tax Exempt. (This allows for fuel deliveries with no sales tax is charged.)
  • Friday, June 25, I sent a certified letter was to the Clarks @ Blueberry Circle; I also hand-delivered a copy to the Windham County Sheriff’s Office for their records. On Thursday, July 1, Animal Control Officer Ashley Pinger introduced herself and got more information on the Dog on Dog attack. I am impressed with the prompt response and look forward to working with Ashley as the new Regional Animal Control Officer.
  • George Legrace of the Veterans group RUCK –UP on July 10 will have their coin drop from 8 am -4:30 pm on Route 30 near the common. Would you please help show your support for our Veterans?
  • July 1, the Zoning Administrator, and I were delivered copies of the appeal Gordon & Jean Bristol filed in Environmental Court for the Natural Burial Grounds on Sun- Set Lake Road. Nothing more can happen until all of the legal appeals are determined.
  • For your reference, I have attached the email response I received back from one of the partners at Sullivan, Powers, regarding a contract for services request that I sent.
  • The last page is the wage increase F.Y. 2022, representing the budget discussion for pay increases that started on July 1. The treasurer needs this signed by the Selectboard for auditing purposes.

Mike Fitzpatrick made a motion to accept the Administrative Assistant’s report. Katy Johnson-Aplin seconded.  Motion passed 5/0

COMMITTEE REPORT

Development Review Board Chair David Cotton –provided an overview of the process that the DRB follows when they review applications. Most recently, the applications for Green Burial in a resource district, the Coffee Shop, and some other applications that have to deal with variances and setbacks.  The DRB is currently looking for additional members to fill the one vacancy to make up an entire board and four others as alternates. David Cotton stated that he has served on the Planning Commission and the DRB for the past twenty years, “I have seen concern about Zoning in Newfane.  There is value, meaning, and importance in having zoning, consequences that follow if zoning does not exist. ”

 Lister Doris Knechtel – F.Y. 2022 – TOWN OF NEWFANE MUNICIPAL TAX RATE 

  • Approved Expenditures   Article 5                              1,543,465
  • Capital Reserve Fund      Article 6                                  245,645
  • Capital Needs                  Article 7                                     28,653
  • Special Appropriations   Article 9-35                                37,683
  • Anticipated Revenue                                                           310,647
    • To Be Raised                                                               1,544,781
    • FY 2021 Grand List  $ 2,466,377 – 36,535
    • FY 2022 Grand List     $2,502,912                                                                                                                                                                                    

Newfane Municipal Tax Rate Estimate              0.6172                               

FY 2022 Municipal Tax                                                        FY 2021 Municipal Tax 

Homestead   / Non- Residential                            Homestead   / Non-Residential

0.6172         0.6172                                                        0.6172            0.6172

FY 2022 Education Tax               (set by the state)                F.Y. 2021 Education Tax

Homestead / Non- Residential                                               Homestead     / Non- Residential

1.8849          1.6719                                                                       1.9510              1.6808

___________________________________________________________________________________

Tax Rate FY 2022                                                                           Tax Rate FY 2021       

       2.5021 / 2.2891                                                                           2.6006 / 2.3304

Shelly Huber made a motion to accept the Municipal Tax Rate of 0.6172. Katy Johnson-Aplin seconded.  Motion passed 5/0.

Williamsville Hall Committee Chair Steve Levine – provided the following information.

  • Capital Funds on Hand: $21,060.73
  • Work Needed: (all quotes are 3-5 years old)
  • Exterior painting: $25-30,000
  • Possible Work Needed:
    • Repair of Ceiling in Balcony: $5-7,000
    • Bolting down of benches and railing fixes in the balcony: $1,000.00
    • Chimney repair or removal?
    • Roofing repair?
  • Building Positives:
    • ADA compliant
    • Modern energy-efficient heating system
    • Updated electrical system to State code
    • Updated insulation
    • State-approved fire alarm and freeze alarm systems
    • All windows and doors rehabbed and weatherized for energy efficiency
    • Cellular shades (blackout where needed) on all windows
    • Wi-fi and landline phone connections

Last but not least, we have a beautiful 111-year-old building used and enjoyed by the entire community.

Discussion proceeded regarding the need for a professional building assessment to provide accurate descriptions of work needed and cost-effective labor and materials required to maintain the building properly.

Shelly Huber made a motion to have Mr. Levine contact some building inspectors to give the Board a few work estimates to compare. Mike Fitzpatrick seconded. Motion passed.

Shelly Huber, Thanked Mr. Levine and the Hall committee for their hard work to maintain the building.

There was a request to install an outdoor water faucet. This could be paid for out of the Donation Funds.

Ann Golob made a motion to approve the installation of an outdoor water faucet. Shelly Huber seconded. Motion passed 5/0

 Mr. Levine will contact the plumber to have the work done.

Angela Sanborn, on behalf of the entire Selectboard, Thanked Mr. Levine and the Hall committee for their hard work.

SCHEDULED MEMBERS OF THE PUBLIC:

None

UNSCHEDULED MEMBERS OF THE PUBLIC:

None

OLD BUSINESS:  Japanese Knot Weed- Gloria Cristelli

Newfane has a significant Japanese knotweed problem. Here are a couple of ideas to use.

  1. Manual Cutting As the title suggests, someone should manually cut down the Japanese knotweed, initially in May, as it gets about a foot to eighteen inches. It needs to be put on pallets and Knotweed requires constant every two or three weeks, cutting weakens the rhizomes· and will, in three or more years, help· to control the patch.
  2. Mowing You have agreed to have Jay Wilson use his mower to mow down large Once mowed, the knotweed must be kept off the ground. Any tiny piece will start a new plant. It is necessary to clean off the mower after every use. An alternative would be to buy a push mower with a collection bag. The debris of the Japanese knotweed should then be placed in sturdy black construction bags or garbage cans on site and allowed to burn.

Shelly Huber made a motion to have the Town Office Leach field inspected by Brian Taylor of Dummerston V.T. if the estimated cost is in the Five Hundred dollar range. Mike Fitzpatrick second. Motion passed 5/0

Jay Wilson will follow up with these recommendations.

 Newfane COVID 19 Restrictions- Newfane has opened its doors to the public. The Town Clerk recommends appointments due to the limited space to do title work or research.  Masks are not required but are a personal choice.

American Rescue Plan Act (ARPA) -Ann Golob

The treasurer has requested the American Rescue Plan Act (ARPA) funds for the Town of Newfane.  It was necessary to list a second person; this person will be getting duplicate informational emails. Ann Golob’s name was submitted for this purpose. She has been instrumental with Newfane getting available funds. She has been diligently sharing the process with other members of the Selectboard as they become known to her.

The Planning Commission will be scheduling three informational meetings for public input to discuss what the ARPA funds may be used to benefit residents of Newfane, South Newfane, Williamsville, and Brookside.

Shelly Huber made a motion to change the second person to the Administrative Assistant. The motion was not seconded.

 Mike Fitzpatrick made a motion to leave the names as listed. Katy Johnson-Aplin seconded.

Motion passed 4/1, Shelly Huber abstained.

NEW BUSINESS:

None

CORRESPONDENCE:

  • First Congregational Church –Requested permission to close off West Street & Church Street for the 50th Heritage Festival in October.

Selectboard approved unanimously. Notice of approval will be sent to the Church.

  • Town Pollinator Project – Request that Newfane dedicate a parcel of town land to promote the natural pollinate habitat.

Shelly Huber made a motion to use the section on Dover Road that is unusable after Hurricane Irene. Katy Johnson-Aplin seconded.  Motion passed.

  • Native Plant Trust- Permission to survey/monitor the Orchid population on River Road.

Shelly Huber made a motion to allow permission to do the research. Ann Golob seconded. 

Motion passed

  • State of V.T. Agency of Human Services /Windham Regional Commission – Letter of Introduction to assist with Human Services if needed.
  • PAY ORDERS:
    1. Payroll Warrant No #11520                        Amount $ 4,070.34
    2. Payroll Warrant No #11521                        Amount $  6,969.55
    3. Account Payable No # 21027                       Amount $ 363,265.66

Ann Golob made a motion to approve pay orders. Katy Johnson-Aplin seconded the motion. Motion Passed.

ADJOURN: 

Katy Johnson-Aplin made a motion to adjourn. Meeting adjourned at 7:30 pm

Respectfully Submitted

Administrative Assistant

Wannetta Powling

Special Selectboard Minutes May 26, 2021

To join (Zoom) information https://zoom.us/j/2642477645?pwd=MTVUZGRMSFJ4MXpMcFhNN0JBNk0yZz09

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BOARD MEMBERS PRESENT:    Angela Sanborn, Shelly Huber and Katy Aplin-Johnson

BOARD MEMBERS ABSENT:  Ann Golob and Michael Fitzpatrick.

OTHERS PRESENT:   Jay Wilson and Wannetta Powling.

CALL TO ORDER:

The meeting was called to order at 5:22 p.m. by Chair Angela Sanborn.

MINUTES:  The purpose of the meeting is to award the bids for the paving of an approximately 2630’of Dover Rd.

Angela Sanborn opened the bid, they were as follows:

Springfield Paving                                         $69,764                                                

Shelly Huber made a motion to accept the bid from Springfield Paving; Katy Aplin-Johnson seconded the motion.

Motion passed.

ADJOURN:

Katy Aplin-Johnson made a motion to adjourn the meeting at 5:25 p.m.

Respectfully,

Wannetta Powling

Selectboard Meeting Monday May 3, 2021

 To join (Zoom) information
https://zoom.us/j/2642477645?pwd=MTVUZGRMSFJ4MXpMcFhNN0JBNk0yZz09

One tap mobile +13126266799, 2642477645#,*490269# US (Chicago) +19292056099, 2642477645#,*490269# US

BOARD MEMBERS PRESENT: Angela Sanborn, Shelly Huber, Ann Golob and Katy Johnson-Aplin

Absent: Mike Fitzpatrick

OTHERS PRESENT

Jay Wilson, Melissa Brown, Doris Knechtel, Katy Bristol, Gloria Cristelli, Chris White, Jane Douglas, Juliette Carr, Dan Dewalt, Keats Dieffenbach, Austin RiceBCTV and Wannetta Powling

CALL TO ORDER:

The meeting was called to order at 6:00 p.m. by Selectboard Chair Angela Sanborn.

ADDITIONS/AMENDMENTS TO AGENDA:

 APPROVAL OF MINUTES:

  1. April 19, 2021 Regular Meeting

A motion was made by Shelly Huber to accept the minutes of the April 19, 2021 regular meeting. Ann Golob seconded the motion.  Katy Johnson-Aplin -abstained.  Motion passed.

 April 19, 2021 Board of Liquor Control

A motion was made by Ann Golob to accept the minutes of the April 19, 2021 Board of Liquor Control.

Shelly Huber seconded the motion. Katy Johnson-Aplin -abstained. Motion passed.

 

ROAD FOREMAN’S & ROAD COMMISSIONER’S REPORT:

  1. The work on Monroe Bridge has started back up, they switched lanes and are working on the other side.
  2. The Depot Rd Culvert update: The new easement has been submitted to VTRANS for approval, once approved Bob Fisher will try again to get the bank to sign off.
  3. The Sand/Salt shed update: They state has made a few recommendations to the engineer and those will be incorporated into the final bid documents. Going out for bid in December 2021.
  4. We had our second Hazard Mitigation Plan meeting two weeks ago with a couple of additional people joining. Margo from WRC will be working on it requesting additional information as she proceeds.
  5. The Green Up was successful; we picked up 210 bags and 17 tires & metal.
  6. We were awarded two new grants from VTRANS. We got a Class II Structures grant for $175,000 to go towards cleaning and greasing the structure of Monroe Bridge. (Bidding won’t start until 2022.) The other was a $175,000 Class II paving grant for reclaiming part of So. Wardsboro Rd. and paving from West St. to the dirt (After July 1, 2021.)

Shelly Huber made a motion to accept the Road Foreman’s Report. Ann Golob seconded the motion.   Motion passed.

ADMINISTRATIVE ASSISTANT’S REPORT:

  • A letter has been drafted to VTrans, asking if they will consider implementing the safety recommendations from the “Road Safety Audit Report for the Village of Newfane.” (Motion to authorize NSB Chair to sign on behalf of the Selectboard)

Letter was read into minutes. Discussion took place. Shelly Huber made a motion to authorize Angela Sanborn to sign letter to VTrans.  Ann Golob seconded the motion. Motion passed.

  • The past two weeks
    • I have completed two (2) VLCT trainings one for “Managing Conflicts of Interest” and the other one was for “Public Records.”
    • I attended the second meeting for implementing and writing the “New Hazard Mitigation Plan.” I believe this is good start for Newfane and what we as a Town should consider addressing for our future safety concerns.
    • As your Administrative Assistant, I provided the DRB with Zoom assistance to hold their (Natural Burial Ground) Public Hearing on Wednesday April 28.
    • I set up and provided Zoom assistance for the Abatement of Taxes on Thursday April 29, for the Board of Abatement.
  • I have included a letter from the Windham Regional Commission. With their plans to readopt the current regional plan. As Selectboard members you only need to be aware of their reasons for readopting the current plan. (Information provided)
  • At the April 19, meeting I provided an email from North East Wilderness Trust (NEWT) & The Conservation Project (regarding 111 acres off Hunter Brook Road in South Newfane) asking for support from the Newfane Selectboard. A draft of a letter of support is available tonight, provided by the North East Wilderness Trust (NEWT) I transferred this to Town stationary.

Shelly Huber made a motion to authorize Angela Sanborn to sign letter of support for NEWT.  Ann Golob seconded the motion. Motion passed.

Ann Golob made a motion to accept the Administrative Assistant’s report. Katy Johnson-Aplin seconded the motion.  Motion passed.

 TREASURERS REPORT / DELINQUENT TAX COLLECTOR’S REPORT

Melissa Brown was following up with the Delinquent Tax Policy for the Selectboard to approve.

Adoption of the New a Delinquent Tax Policy will be tabled until May 17, allowing the Board sufficient time to review.

 The Board discussed placing the three delinquent property’s in the upcoming tax sale.  If there is not a signed payment plan established before the proceedings begin with the attorney, tax sale will proceed. Additional fees and payment in full will be required to avoid being placed in the tax sale planned for June.

Katy Johnson-Aplin made a motion to proceed with placing the three delinquent properties up for Tax Sale.  Ann Golob seconded.  Motion passed.

 Legal notice to proceed with posting in the newspaper was signed, to sell the two (2) properties of the deceased owners D.215.1 & D.2187.

Ann Golob made a motion to authorize Angela Sanborn Selectboard Chair to sign Notice to Sell. Shelly Huber seconded the motion. Motion Passed.

Shelly Huber made a motion to accept the Treasurers verbal report. Ann Golob seconded the motion.  Motion passed.

COMMITTEE REPORT

Lister’s Office Vacancy – Doris Knechtel – Kay Bristol

Doris presented an update on the current vacancy in the Listers office asking the Select Board for immediate consideration to appoint a Lister to serve until March of 2022.  “To help assist with the Grievance process in June and for the signing of the new Grand List in early July.”

Doris stated Dennis Wiswall would be willing to accept the Listers position until March 2022.

Shelly Huber made a motion to appoint Dennis Wiswall as a Newfane Lister until March 2022.  Ann Golob seconded.  Motion passed.

An appointment letter will be sent to Dennis Wiswall for acceptance of his appointment.

 

SCHEDULED MEMBERS OF THE PUBLIC:

UNSCHEDULED MEMBERS OF THE PUBLIC:

Gloria Cristelli – Green Up 2021 wanted to publicly acknowledge the efforts of all the volunteers this year and that it was very successful.  There were many volunteers with all 250 bags used and additional bags were needed in some areas.  Gloria wanted to make special mention of the extraordinary efforts Thomas Aiksnoras whom picked up over 21 bags of litter.

The Selectboard suggested that a letter of acknowledgment should be sent to Thomas.

OLD BUSINESS:

Re-Adopt- or -Amend 

Ann Golob made a motion to accept and sign the Financial Policy. Shelly Huber seconded the motion.  Motion passed.

 Ann Golob made a motion to accept and sign the Personnel Policy. Katy Johnson Aplin seconded the motion.  Motion passed.

 Shelly Huber made a motion to accept and sign the Conflict-of-Interest Policy. Katy Johnson Aplin seconded the motion.  Motion passed.

Ann Golob made a motion to accept and sign the Selectboard Rules of Procedure. Katy Johnson Aplin  seconded the motion.  Motion passed.

Shelly Huber made a motion to accept and sign the Bidding Policy. Ann Golob seconded the motion.  Motion passed.

Animal Control Update:

Update from Stephanie Leis was incomplete. Information provided to the Board was that progress has been slow due to rocky ground.  There were no photos provided.

Discussion ensued.

Juliette Carr still has concerns about the dogs running on their property.

Action to be taken:  Selectboard member Katy Johnson-Alpin with the Administrative Assistant will make phone contact with Ms. Leis on Tuesday morning notifying her that a plan has been made with the Animal Control Officer Sandy MacDougall from Dover (whom agreed to assist with the Newfane ACO duties when needed), to do an inspection and impoundment if requirements of Animal Control policy have not been adequately met. This is per the Notice of Service that was delivered to Ms. Leis on April 14, 2021.

Discuss Ideas in the Town Plan –Ann Golob

Ann would like the Town to create a master list of projects needed for the town’s future growth. The list of possible projects is initially coming from reading the Newfane Town Plan and other similar planning documents completed in the recent past. Ann is working with the Planning Commission to create an initial list and will then bring it to the Selectboard to discuss.

Along with the Town Plan, a project list would assist in defining our short term/long term developmental goals. At the next Selectboard meeting Ann will update everyone on the status of the project with the Planning Commission and when we should be ready to share it with the Selectboard.

 

NEW BUSINESS:

CORRESPONDENCE:

Laura Wallingford Bacon – Grimes Hill Road residents have been cleaning up this dump site for over 25 years.  The cost to the Town is not only in terms of the Road Crew’s time and dumping fees associated with this site, but in environmental and health hazards as well.  Your minutes call for ideas in response to the issue, and our suggestion would be to extend the guardrail and eliminate the pullover at this site altogether, since it is simply an invitation to dump illegally.

 

Chris White – In response to the circulating petition and or letter from West River Mutual Aid requesting the Town of Newfane to find “an appropriate Diversity or anti-racism training program that could be offered to all town employees and officials as well as being available to members of the community at large, offers suggestions to be taken in to consideration before proceeding.

Newfane is a kind, generous, neighborly place. We don’t have to be taught to be so; we were raised with values and to practice the Golden Rule. Please don’t try to paint us as otherwise in an effort to jump on the latest “woke” train. We are not broken but we might be with efforts such as this.

 Erica Walch – The Selectboard is a political body and town employees and elected and appointed officials are charged with administering the management of the town, not learning and spouting political ideologies. The Reverend Dr. Martin Luther King, Jr. believed that “it is love that will save our civilization” and that people should be judged by the content of their character and not the color of their skin.

 Public comment from Keats Dieffenbach regarding the May 3rd, correspondence that was read publicly from Chris White and Erica Walch was made addressing their point of view.

 PAY ORDERS:

  1. Payroll Warrant No. #11511 Amount $ 4,626.63
  2. Account Payable No. # 21022 Amount $ 921,936.55

Shelly Huber made a motion to approve pay orders. Ann Golob seconded the motion. Motion Passed.

ADJOURN:

Ann Golob made a motion to adjourn. Meeting adjourned at 7:38 pm.

Respectfully Submitted

Administrative Assistant

Wannetta Powling

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

BOARD OF LIQUOR CONTROL

Monday May 3, 2021

 

 

  • CALL TO ORDER:

 

Angela Sanborn called the meeting to order at 7:54 pm.

 

  • BUSINESS:
  • License New Applications
  • Fat Crow #3 Class Liquor License

 

Shelly Huber Ann Golob made a motion to approve Fat Crow #3 Class Liquor License application. Ann Golob seconded.  Motion passed.

 

 

  • Next Stage Arts Project (Outdoor Event on the Common)

 

Shelly Huber made a motion to approve Next Stage Arts Project (Outdoor Event on the Common) application.

Ann Golob seconded the motion.  Motion passed.

 

 

Ann Golob made a motion to adjourn. Meeting adjourned at 7:57 pm.

 

 

 

Respectfully Submitted

Administrative Assistant

Wannetta Powling

 

Monday April 5th, 2021 Selectboard Meeting

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BOARD MEMBERS PRESENT:

Angela Sanborn, Shelly Huber, Mike Fitzpatrick, Ann Golob and Katy Johnson-Aplin

OTHERS PRESENT:

Jay Wilson, Melissa Brown, Jane Douglas, Lynn Forrest, Henry & Juliette Carr, Peter Novak, Walter & Emily Hagedorn, Kate Gehring, Austin Rice -BCTV and Wannetta Powling

CALL TO ORDER:

The meeting was called to order at 6:00 p.m. by Selectboard Chair Angela Sanborn.

ADDITIONS/AMENDMENTS TO AGENDA:

Angela Sanborn made a motion to move the Correspondence to Old Business with Dog complaint.

 APPROVAL OF MINUTES:

  1. January 18, 2021 Regular Meeting

Mike Fitzpatrick made a motion to accept the minutes of the January 18, 2021 Regular meeting. Shelly Huber seconded the motion. Motion passed.

  1. February 28, 2021 Public Hearing

Mike Fitzpatrick made a motion to accept the minutes of the February 28, 2021 Public Hearing. Angela Sanborn seconded the motion. Motion passed.

  1. February 28, 2021 Board of Liquor Control

Mike Fitzpatrick made a motion to accept the minutes of the February 28, 2021 Board of Liquor Control. Angela Sanborn seconded the motion. Motion passed.

  1. March 1, 2021 Informational Meeting

Shelly Huber made a motion to accept the minutes of the March 1, 2021 Informational Meeting.

Mike Fitzpatrick seconded the motion. Motion passed.

  1. March 15, 2021 Regular Meeting

Ann Golob made a motion to accept the minutes of the March 15, 2021 Regular Meeting.  Katy Johnson-Aplin seconded the motion. Motion passed (Mike Fitzpatrick Abstained.)Discussion ** Lister Vacancy was omitted from previous Administrative Assistant report, from the March 15th minutes.

ROAD FOREMAN’S & ROAD COMMISSIONER’S REPORT:

  1. The bridge work on Monroe Bridge is continuing, they have removed pavement on almost half the bridge. Daniels is scheduled to pour concrete for the joint repair tomorrow. We will be meeting there with VTRANS on Wednesday to jack hammer a couple of spots to check the concrete on the existing deck. If we find spots that need repair, I will ask for a special meeting to discuss it with the board.
  2. The Depot Rd Culvert update: Nothing new to report.
  3. Mud season is starting to improve on all but a couple roads.
  4. The Sand/Salt shed update: Nothing new to report.
  5. You should have the VTRANS Annual Financial Plan to sign and the Certificate of Compliance to sign.
  6. River Rd. bridge is having the approaches redone by Daniels Construction at no cost to the town. That work should start soon.
  7. This is the year we re-paint the white line on the blacktop. We have pricing from Poirier Line Stripping $.065 per foot. And L&D Safety marking for $.07 per foot. I would recommend Poirier they are a little less expensive and seem to do a far better job.

Shelly Huber made a motion to have Poirier Line help stripping @$0.065 cents per foot. Katy Johnson-Aplin seconded the motion. Motion passed.

  1. We have 3 prices on our crushed gravel Fitzpatrick Excavating was the low price at $16.00 per yd. delivered. We have been getting that gravel and the quality is very good.

Discussion ensued.

Shelly Huber made a motion use Fitzpatrick Excavating for gravel, Ann Golob seconded the motion.

Angela Sanborn asked if Fitzpatrick Excavating has turned in all paperwork required. Per Wannetta, the Subcontracting Agreement has not been received. Our current insurance does not expire until the end of April 2021. Since the Town of Newfane is listed as an additional insured party, when the policy is renewed the town will automatically be maintained as an insured party.

Motion passed (Mike Fitzpatrick Abstained).

  1. The Selectboard needs to write a letter to VTRANS requesting the implementation of the recommendations from “The Traffic Safety Audit” for RT 30 in Newfane village. Dynamic stripping at the entrances to the Village. Request locations for Radar feedback signs at each end of the village. Additional 30 mph sign in the village south bound opposite the existing 30 mph at mile 3.296 Evaluate “Hidden Drive” signs for 631-638 VT RT 30. The next two were discussed at the safety audit meeting but are not included in the report. Establish a “No Passing Zone” for Newfane village Addition of “Pedestrian Caution” signs. Newfane will be applying for a pedestrian scoping study grant to assist us with locating cross walks and developing a plan for sidewalk improvements.
  2. I had written to Pam Thurber from VTRANS with concerns from the bridge inspection report about the Green Iron Bridge in So. Newfane. The state had assumed responsibility for major repairs after Irene and the town does routine maintenance.  I have copied her response below.  This bridge is the truck detour because of the covered bridge, I have asked Windham Regional Commission to look at this bridge to see if it can be moved up in ranking.

Good afternoon Jay, 

Based on the last inspection, done in 2020, the bridge’s superstructure continues to corrode with heavy rust scale, pitting, and perforations and was rated in an overall fair (5) condition.  The bridge’s load rating has been re-evaluated, taking into account the extent and location of deterioration, and determined to not significantly affect or require reduction of the 24,000 pound legal load limit.

With input from towns and regional planning commissions (RPCs), bridges located on town highways are prioritized for programming and funding based on many factors and it is important that the town continue to voice their desire to rank this bridge high in priority for consideration.  Upon selection, as per the agreement and its conditions, the Agency would be responsible for all necessary rehabilitation or restoration costs for the bridge.  With over 1,600 town bridges competing for resources when this might happen cannot be determined.

Until the bridge’s priority becomes such that a project is selected, the town should continue to perform preservation treatments such as sweeping, cleaning, and washing the bridge of any deposits or debris, maintaining smooth approach transitions to reduce impact, maintaining approach and bridge rails for safety, trimming back trees and brush, enforcing the posting to not overstress the bridge, and sealing cracks to slow or prevent salt laden water and moisture from getting to the superstructure members and bridge seats accelerating deterioration.

 Please let me know if you have additional questions.  Regards, Pam

 When does the letter need to go to VTrans?  No deadline stated. Discussion ensued on the study for the Village of Newfane area and the Grant. The Selectboard has approved to apply for the Grant, this would happen in April per Jay.

Across from the S. Newfane General Store the guardrail has come up out of the ground. This happened when the snow was pushed back. The company that does the guardrail work will fix this during this summer.

 Mike Fitzpatrick made a motion to accept the Road Foreman’s Report. Shelly Huber seconded the motion.  Motion passed.

 ADMINISTRATIVE ASSISTANT’S REPORT:

  • The Hazard Mitigation Zoom information for the two upcoming meetings April 12th & April 21st have been added to the website and placed on Front Porch Forum as well as the information on the Ash Borer Infestation.
  • Training: I have enrolled in a series of financial trainings sponsored by the Vermont State Auditor’s Office. These trainings are offered free to municipalities. The first Zoom class is Tuesday April 6th and the series will conclude in November.
  • I am taking an on-line class to improve my writing skills. You will continue to see improvements in this area.
  • I have been asked by the DRB to create the zoom link for the public hearing on April 28th for the By-Law Amendment for the Natural Burial Ground on Sunset Lake Road. This information is available on the Town website.
  • There was a complaint of illegal dumping of trash on Loop Road.  Jay was able to place a sign within a short period of time; no other dumping has been reported.
  • I have completed this year’s registration for System for Award Management (SAM) this qualifies Newfane to apply for federal grants and emergency funding.

 There is a requested for a change in (health & dental) insurance coverage. I need to get a clarification from the Board in order to process this change. Will the Board agree to the current 80% -20% split on the insurance regardless of the type of plans chosen? (Family, Single, Adult & Spouse, Adult & Child)

 Treasure confirmed this information was on dental only. The amount per monthly paid by employee

 Employee 20%                                                                        Employer 80%

Family plan $ 33.15                                                                   Family plan $ 132.62 

Two-person plan $ 18.84                                                        Two-person plan $ 75.32       

Single person plan   $ 9.82                                                     Single person plan $ 39.30

 There was discussion about the cost and breakdown for monthly costs. The two-person plan has never been used by Town Employees.

 Mike Fitzpatrick made a motion to accept the 80/20 split for dental on any plan regardless of plan chosen. Shelly Huber seconded the motion.  Motion passed.

 Mike Fitzpatrick made a motion to accept the Administrative Assistant’s report. Shelly Huber seconded the motion.  Motion passed.

 TREASURERS REPORT / DELINQUENT TAX COLLECTOR’S REPORT

  • Payroll Audit is complete. I am still waiting to hear back from VLCT with the results. VTrans requested a Sub-recipient Monitoring Report. They emailed me the list of paperwork that was needed from 2018-2021. This is a monitoring review for grants that the Town of Newfane has received from VTrans in which they received the funds from the Federal Government. This is completed and we received the exit letter with excellent with no findings or concerns.
  • Vermont Bond Bank (US Bank) requested an Annual Financial Reporting and an Annual Post Issuance Compliance Checklist. Both have been completed. This is in regards to the Bond we have taken out for Bridge 14.
  • Town Properties – Walter Hagedorn is interested in purchasing two town owned properties. These two properties were previously advertised to bid on and nobody purchased them. He dropped the letter off to me and I forwarded it to Wannetta. If you decide to accept his offer we will have to contact Attorney Bob Fisher to do a Purchase and Sales Agreement and advertise the sale for 30 days. We do not need to go through the bid process again. If nobody objects to the sale of the two properties, we can sell them.

Angela Sanborn read the letter written to the Selectboard from Walter Hagedorn indicating what he would like to do with the properties.

Shelly Huber made a motion to accept the offer made for both Town owned properties from Walter Hagedorn. Ann Golob seconded the motion. Motion passed.

  • Tax Sales – I will begin processing tax sales in April. I will provide the board with a list of properties going into tax sale at the April 20th meeting. I have one from Kenolie Village Campground that has not been paid since 2013. I would like to put that camper into tax sale if the board agrees. We would have to purchase a tire boot for this tax sale, to purchase tire boot $35-$75.

Shelly Huber made a motion to do tax sale on the camper at Kenolie Village Campground. Ann Golob seconded the motion. Motion passed.

Purchase of tire boot is below required minimum for needing approval. Consensus is to purchase the piece of equipment, and to work with road crew or State of Vermont Police on installation.  

  • I also have two properties (Located on Railroad Lane and at Grimes Hill Road) that the owners have passed away and the families don’t want them. If I sell them at tax sale, the Town of Newfane would have to pay for the attorney fees due to the fact that they don’t owe that much in taxes. One property is five years behind but only owes $200 approximately. Both properties are small and don’t pay a lot per year in taxes. Is this something the board would like to go through with or wait another five years or more?

Discussion ensued about the Town Attorney’s fees for tax sales. Board asked for clarity on billing and to look at the contract with the Attorney. Katy Johnson-Aplin asked if neighbors would be interested in property.  

Further information will be provided regarding tax sales on April 19th meeting.

Mike Fitzpatrick made a motion to accept the Treasures Report. Ann Golob seconded the motion.

Motion passed.

COMMITTEE REPORT:

Planning Commission

Jane Douglas was present to introduce Peter Novick for a one (1)-year appointment as the Town of Newfane’s second (2nd) alternate representative to the DVFiber board.  Peter currently lives on Daniels Hill Road having moved here from Washington DC.  Having to rely mostly on ADSL as the current internet source, he is willing to help achieve getting more Broadband.

Mike Fitzpatrick made a motion to appoint Peter Novick as the second (2nd) representative alternate for the Town of Newfane to the DVFiber. Shelly Huber seconded the motion.  Motion passed.

Jane Douglas questioned what best serves Newfane’s interest when a vote is called.  “Affordable Service” or “Faster Installation” timeline information could possibly be three (3) to four (4) years out before homes would have Broadband service. The board has received many bids from companies.  It would seem that a balance is needed to be achieved between these two alternatives and to be sure that we are achieving the most effective process which would allow for success and meeting everyone’s expectations.

Shelly Huber asked Lynn Forrest from the Planning Commission if she had any information from the survey that was done a few years ago. Lynn said that question was not asked but there was a survey done by another group and she would try to get that information for the Selectboard.

Windham Regional Commission may have additional survey information available. More information is needed for the Board to make an informed decision.  This will be a future agenda item.

SCHEDULED MEMBERS OF THE PUBLIC:

Walter Hagedorn –Offer to Purchase 2 pieces of Town Owned Property

 Action was taken in the Treasurers Report.

UNSCHEDULED MEMBERS OF THE PUBLIC:

None

OLD BUSINESS:

Status of Animal Control Complaint – Mr. Fitzpatrick Reporting; He was provided by the dog owner the photographic proof that the three dogs were on leashes. The dogs are on runs and do not leave the property right now and that this Spring would have a fence.

Angela Sanborn read Henry Carr’s letter from March 21st, 2021 “despite our repeated requests for safety from vicious dogs repeatedly running at large and attacking people in their own yards.”  “This is not the sort of relationship that we expect to have with our neighbors or with our Town Government, but you leave us no choice, as you inexplicably have not made arrangements to have an Animal Control Officer(ACO) from somewhere cover the town.”

There was discussion about previous aggressive behavior of the dogs. Wannetta mentioned that one of the dogs that went after a small child in a neighboring home had bit the child, but it did not break skin since the child was wearing a snowsuit. On another occasion, the dog went after the neighbor’s husband in an aggressive manner but there was no physical contact. The Board is looking for documentation confirming an emergency room /doctor’s visit for Gordon (Bummy) Turner Sr. of Marlboro and his account of the incident of the alleged dog bite. 

To be fair to the owners of the dogs, and the Carr family, the Town has a need for a professional ACO to mediate the process of complying and maintaining the safety of the dogs and the neighbors. Ann Golob asked for more information on where we are with the Animal Officer. Wannetta stated that the program with the Windham County Sheriff’s Department will not start until July 1. Board discussed using an ACO from neighboring Towns. The Board requested that the Administrative Assistant contact Dover to see if their Animal Control Officer was available to help Newfane until July 1st, 2021 when the Regional Animal Control (ACO) contract with Windham County Sheriff’s Department could be in place. 

It was discussed whether written notice should be sent to residents of Beech Tree Lane, Stratton Hill Road and Dover Road advising neighbors to be aware of the dogs, note the location where they were seen and to please notify the Administrative Assistant at the Town office of any dogs being unattended or roaming freely.  The Board will send a second letter to Stephanie Leis & Jason Gechter requesting them to perform measures that are outlined in Newfane’s Animal Control Ordinance. 

Henry and Juliette Carr had constructed 100’s of feet of welded fence in an effort to prevent the dogs from coming directly on their property; it does not prevent the dogs from coming around the end of the fence.  The Carr family thanked the Board for taking this issue seriously and being willing to take enforcement action.

 

Re-Adopt- or -Amend

Personnel Policy, Selectboard Rules of Procedure, Financial Policy and Conflict of Interest Policy   Shelly Huber made a request to table Reviewing the Policy’s until April 19th meeting.  The Board was in full agreement.

 

NEW BUSINESS:

  1. Discuss Ideas in the Town Plan –Ann Golob

After reviewing the 2018 Town Plan, Ann Golob was impressed with the proposed plan, and would like to see what funds are available to start working on the goals in the Town Plan. Also interested in attracting commercial business to help revitalize the community and to stimulate the Economic Development of the area villages and Town of Newfane.  Ann Golob will plan on attending the April 8th Planning Commission meeting and report back to the Selectboard on a process to begin defining our short term/long term development goals.

CORRESPONDENCE:

1.      Carr Family expressing concerns for following up with dog complaint.

Amendment was made to move this to Old Business.

EXECUTIVE SESSION:

Executive Session under Title 1 V.S.A. 313(a) (3) the evaluation of an employee

Angela Sanborn made a motion to enter executive session under Title 1 V.S.A. 313(a) (3) the evaluation of an employee. Ann Golob seconded the motion. Motion passed.

The Board entered Executive Session 8:21pm

Ann Golob made motion to leave executive session and Shelly Huber seconded at 8:21.

Result is that no decision made.

 

PAY ORDERS:

  1. Payroll Warrant No. #11506          Amount $ 3,951.55
  2. Payroll Warrant No. #11507          Amount $ 4,108.02
  3. Payroll Warrant No. #11508          Amount $ 5,685.75
  4. Account Payable No. # 21020 Amount $ 54,315.80
  5. Account Payable No. # 21020 A Amount $       71

ADJOURN:

Shelly Huber made a motion to adjourn. Meeting adjourned at 8:46 pm.

Respectfully Submitted

Administrative Assistant

Wannetta Powling

 

 

 

 

Selectboard Minutes Public Hearing Sunday, February 28, 2021

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BOARD MEMBERS PRESENT:

Marion Dowling, Mike Fitzpatrick, Christopher Williams and Angela Sanborn

Absent: Shelly Huber

OTHERS PRESENT:

Merle Tessier, Ken Estey, Jane Douglas, Michael Mayer, Eve Hochwald, David Cotton, Austin -BCTV and Wannetta Powling

CALL TO ORDER: The meeting was called to order at 2:00 p.m. by Chair Marion Dowling.

ADDITIONS/ AMENDMENTS TO AGENDA:

BUSINESS:

The purpose of the hearing is to consider a proposed Amendment to Article 3, Section 343 of the Newfane Zoning Bylaws, to Establish Natural Burial as a Conditional Use in Resource Districts in the Town of Newfane.

Ms. Dowling read the Planning Commission’s proposed   By-Law amendment into the minutes.  It was opened to the public.  Michael Mayer acknowledges that Natural Burial has become a National movement.   That Newfane Selectboard will take prompt action on this matter.

Mr. Estey was thankful that he and the Planning Commission could be part of the support for the involvement.

Ms. Sanborn made a motion to accept the amendment to the By-Law changes. Mr. Fitzpatrick seconded the motion.   The motion passed 4/0

The Planning Commission will update the documents to the Town Plan to show that the amendment was adopted.

CORRESPONDENCE:  None

ADJOURN:   Mr. Fitzpatrick made a motion to adjourn. Meeting adjourned at 2:09pm.

 

Respectfully Submitted,

Administrative Assistant  Wannetta Powling

Sunday February 28th 2021 Selectboard Public Hearing & BLC

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  • CALL TO ORDER:
  • BUSINESS:

The purpose of the hearing is to hear comment on a proposed Amendment to Article 3, Section 343 of the Newfane Zoning Bylaws, to Establish Natural Burial as a Conditional Use in Resource Districts in the Town of Newfane.

  • ADJOURN:

 

Following the close of Public Hearing

TOWN OF NEWFANE BOARD OF LIQUOR CONTROL 

  • CALL TO ORDER:
  •  BUSINESS:
    • License Renewal Applications
    1. N. C Creamery, LLC / (Fat Crow)
    2. Paul C. Dutton (Dutton Farm Stand)
    3. Green Mountain Wine Shop

 

Monday January 18th, 2020 Selectboard Minutes

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BOARD MEMBERS PRESENT:  Marion Dowling, Mike Fitzpatrick, Shelly Huber, Christopher Williams and Angela Sanborn

OTHERS PRESENT:  Jay Wilson, Ken Estey, Dan Dewalt, Deborah Luskin, Jane Douglas, Lynn Forrest, Carol Hesselbach, Priscilla Cotton, Sandra Dadik, Brenda Siegel, Gloria Cristelli, Jerly Julian-Cisse  Margaret Wimberger, Thomas Ely, Galen -BCTV and Wannetta Powling

CALL TO ORDER: The meeting was called to order at 6:00 p.m. by Chair Marion Dowling.

ADDITIONS/ AMENDMENTS TO AGENDA:

Investment Property- Ms. Huber updating

Motion was made to table until a future meeting.

MINUTES:

  • January 4th, 2021 Regular Meeting
  • Ms. Sanborn made a motion to accept the minutes. Mr. Fitzpatrick seconded.
  • Motion passed.
  • January 11th, 2021 Budget meeting
  • Ms. Sanborn made a motion to accept the minutes. Ms. Huber seconded.
  • Motion passed. 4/1 Mr. Williams abstained.

ROAD FOREMAN’S AND ROAD COMMISSIONER’S REPORT

  1. The letter that the Selectboard signed asking for VTRANS assistance with the damage from the Christmas day storm has been submitted. We have completed as much of the emergency repairs, that we can do until warm weather returns.
  2. The Depot Rd Culvert update: The foreclosure auction for 254 Depot Road is scheduled for tomorrow and I will plan on attending to make contact with the new buyers about the easement that is still needed.
  3. The Newfane village speed committee had a zoom meeting to discuss the Road Safety Audit. The recommendations they wanted to follow up on are VTRANS painting dynamic striping at the village entrances, new signage at the entrance to the village, radar feedback signs and applying for a Pedestrian Scoping Study grant to look at potential crosswalk locations and sidewalk work.
  4. The Sand/Salt shed update: Bell Engineering is now working on the next phase of the plans and he has staked out the building. We had a zoom meeting to get updates last week. We may have to postpone the work for a year as it seems that costs are up significantly           and our VTRANS municipal project manager felt we may get better pricing bid mid-winter next year.
  5. The storm this past Saturday knocked down many trees and power lines. The last of the roads to get reopened were last night with Stratton Hill Rd. and River Rd.
  6. I have attached the RFP for the Local Hazard Mitigation Plan Proposal. We need to have this in place to apply for future FEMA grants. This plan takes approximately a year to complete. The grant we have is for $10,000 with a 25% town match so we would need to come up with our share of $2,500 it can be a combination of money and in-kind labor.

Ms. Huber made a motion to move ahead with the Grant process.  Ms. Sanborn seconded. Motion passed. 5/0

Ms. Sanborn made a motion to approve the Road Foreman’s Report.  Mr. Fitzpatrick seconded. Motion passed. 5/0

ADMINISTRATIVE ASSISTANT’S REPORT:

  1. There will only be one Informational Meeting, Monday March 1st. This will allow enough time for the Town Reports to be mailed & received.
  2. The team has been working with Cor & Austin at BCTV to work on the extra details needed to provide for the informational meeting.
  3. I am working very hard to finishing up the Town Report; it will go to the printers the end of the week.
  4. Now that the Commons newspaper box has been moved, Mark Gray is aware of attention needed for the steps at Williamsville Hall.
  5. It is my recommendation with the amount of correspondence the Selectboard has received since the budget meeting of January 11th. That the Selectboard approve the 19th Article as written and let the voters decide the appropriations for Restorative Community Justice of S. V.T.
  6. Articles 6 &7 have the correct dollar amount, Article #5 figures in the General fund I expect to have tomorrow.

Ms. Sanborn made a motion to approve the Administrative Assistance Report.  Mr. Williams seconded. Motion passed 5/0.

CORRESPONDENCE:

  • The Selectboard received letters regarding the proposed Article #19: Restorative Community Justice of Southern VT (RCJ).
  • Members of the Selectboard began by reading letters of support from Margaret Wimberger and Thomas Ely. Additional letters from Ann Golob, Apple Gifford and Ken Estey were heard.
  • Discussion ensued.
  • Selectboard Chair called on many individuals that wanted to express comments, as well as provide additional information.
  • Ms. Sanborn made a motion to place Restorative Community Justice of Southern VT appropriation request on the ballot. Ms. Dowling seconded. Motion passed: 4/1 Ms. Huber opposed.

SCHEDULED MEMBERS OF THE PUBLIC:

Deborah Luskin provided insight for the “Zoom Procedures” to be used for the informational meeting, prior to this year’s Australian vote / Town Meeting.   BCTV, Newfane staff and volunteers will be working on the extra details needed for the informational meeting, which will be held on March 1st.

Recommendations were made to have notice of “Zoom Procedures” (for the Informational Meeting) posted at all the regular sites, as well as front page forum and the Town website.

The Selectboard extended its gratitude to Ms. Luskin for her efforts of support and assistance.

COMMITTEE REPORT

Planning Commission Chair Ken Estey mentioned that the commission is working on Economic Development. Jane Douglas gave Broadband report since joining the Deerfield Valley Communication Union District (DVCUD) Ms. Forrest asked for comments and questions regarding Short Term Rental to be sent for the commission to review.

UNSCHEDULED MEMBERS OF THE PUBLIC:

None.

OLD BUSINESS:   

Mr. Fitzpatrick reported that he had spoken with the dog owner in S. Newfane, to follow up on what measures they were using to control the three dogs running at large thru the yards of their neighbors. They have been tying the dogs out one at a time, they provide long walks for the dogs while on leash. Mr. Fitzpatrick will provide photographic proof of compliance “Sometime next week” for the Board.

Ms. Sanborn read an email from the director at the Windham County Human Society, stating their observations, of dog behavior following a recent visit the owners made for their dogs.

NEW BUSINESS:

None.

CORRESPONDENCE:   (Filed in folder)

  1.  Barry Aleshnick –Expressed his appreciation for allowing the Commons Newspaper box to relocate to the Williamsville Hall.
  2. Ann Golob –Letter was read supporting Restorative Community Justice of Southern VT.
  3. Eileen Fahey- supporting Restorative Community Justice of Southern.
  4. Margaret Wimberger- Letter was read supporting Restorative Community Justice of Southern VT.
  5. Thomas C. Ely- Letter was read supporting Restorative Community Justice of Southern VT

Ms. Huber made a motion to suspend the Regular Selectboard meeting.

Ms. Sanborn seconded. Motion passed 5/0 Meeting suspended@7:51pm

Ms. Dowling resumed Regular Selectboard Meeting @ 7:56

PAY ORDERS:

  1. Payroll Warrant #11494        Amount $ 4,829.92
  2. Account Payable # 21014 Amount $ 42,491.29

Mr. Fitzpatrick made a motion to approve pay orders.  Mr. Williams seconded.

Motion passed.

ADJOURN: 

Mr. Williams made a motion to adjourn. Meeting adjourned at 8:04pm.

Respectfully Submitted,

Administrative Assistant

Wannetta Powling