Category Archives: Board of Selectmen Meeting Minutes

Selectboard Organizational Meeting – March 8, 2017

NEWFANE SELECTBOARD

MARCH 8, 2017

ORGANIZATIONAL MEETING MINUTES

BOARD MEMBERS PRESENT: Gary Delius, Marion Dowling, Mike Fitzpatrick, Carol Hatcher, Christopher Williams

OTHERS PRESENT: Piet van Loon, Shannon Meckle

CALL TO ORDER

The meeting was called to order at 6:02 p.m. by Shannon Meckle, Administrative Assistant.

ELECT CHAIR, VICE CHAIR & CLERK

Elect Chair: Gary Delius was nominated for Chair by Mike Fitzpatrick. The nomination was seconded by Christopher Williams. Gary turned down the nomination, and nominated Carol Hatcher. The nomination was seconded by Mike Fitzpatrick.  Carol Hatcher was elected as Chair unanimously.

Elect Vice Chair: Gary Delius was nominated by Mike Fitzpatrick. The nomination was seconded by Christopher Williams. Discussion ensued regarding meeting availability and Skype capabilities. Gary Delius was elected as Vice-Chair unanimously.

Elect Clerk: Shannon Meckle was nominated by Carol Hatcher. The nomination was seconded by Marion Dowling. Shannon Meckle was elected as Clerk unanimously.

MEETING SCHEDULE

A motion was made by Marion Dowling to set the meetings for the 1st and 3rd Monday of each month at 6:00 p.m. at the Newfane Town Office. The motion was seconded by Mike Fitzpatrick. The motion carried unanimously.

LOCATION FOR POSTING OF NOTICES & MINUTES

The Town’s Official posting places will be the Town Clerk’s Office, Newfane Market, WW Building Supply, and the Williamsville/South Newfane Post Office.

OFFICIAL NEWSPAPER FOR POSTING OF NOTICES & ADVERTISEMENTS

The Board discussed schedules for warning meetings and hearings. A motion was made by Mike Fitzpatrick to name the Brattleboro Reformer as the official newspaper.  The motion was seconded by Marion Dowling. The motion carried unanimously.

APPOINTMENTS

Road Commissioner:  A motion was made by Mike Fitzpatrick to appoint Christopher Williams as Road Commissioner. The motion was seconded by Gary Delius. The motion carried with four in favor and Christopher Williams abstaining.

Emergency Management Committee: A motion was made by Gary Delius to appoint Steve Jones, Jay Wilson, Todd Lawley, Josh Brookes, and Greg Record to the Emergency Management Committee.  The motion was seconded by Marion Dowling. The motion carried unanimously.

Emergency Management Coordinator:  A motion was made by Gary Delius and seconded by Mike Fitzpatrick to re-appoint Jay Wilson as Emergency Management Coordinator. The motion carried unanimously.

Delegates to Windham Regional Commission:  A motion was made by Gary Delius and seconded by Mike Fitzpatrick to appoint Jodi French and Piet van Loon as Delegates to Windham Regional Commission. The motion carried unanimously.  

Animal Control Officer: A motion was made by Gary Delius and seconded by Marion Dowling to appoint Mike Young as Animal Control Officer. The motion carried unanimously.

Pound Keeper: A motion was made by Gary Delius and seconded by Marion Dowling to table the decision. The motion carried unanimously.

Fence Viewers: A motion was made by Gary Delius and seconded by Marion Dowling to appoint Ted Schreyer, Greg Record, and Larry Robinson as Fence Viewers. The motion carried unanimously.

Representative to Rescue, Inc.: A  motion was made by Gary Delius and seconded by Christopher Williams to appoint Win Clark as Representative to Rescue, Inc.  The motion carried unanimously.

Town Energy Coordinator: As this position is vacant, it will be listed on the website.

Town Service Officer: As this position is vacant, it will be listed on the website.

Tree Warden: A motion was made by Marion Dowling and seconded by Mike Fitzpatrick to appoint Bill Guenther as Tree Warden. The motion carried unanimously.

Senior Solutions Representative: A motion was made by Gary Delius and seconded by Marion Dowling to appoint Doris Knechtel as Senior Solutions Representative.. The motion carried unanimously.

Windham Solid Waste Management District Board of Supervisors: A motion was made by Gary Delius and seconded by Mike Fitzpatrick to appoint Johanna Gardner as Representative and Shannon Meckle as alternate. The motion carried unanimously.

Vermont Green Up: A motion was made by Marion Dowling and seconded by Mike Fitzpatrick to appoint Laura Bacon and Nissa Perak as Vermont Green Up Coordinators. The motion carried unanimously.

Planning Commission: A motion was made by Gary Delius and seconded by Marion Dowling to appoint Angela Sanborn to the Planning Commission for a three-year term.  The motion carried unanimously.

Development Review Board: A motion was made by Gary Delius and seconded by Marion Dowling to appoint Ted Colligan, John Mariano, Walter Dadik, and David Hull to the Development Review Board..  The motion carried unanimously.

Williamsville Hall Committee:  A motion was made by Gary Delius and seconded by Marion Dowling to appoint Myra Fassler, Mike Gilbert, Jonathan Julian, Annie Landenberger, Steve Levine, Nancy Rysz, Breeze Verdant, and Mike Young to the Williamsville Hall Committee. After discussion, the motion carried with four in favor and one opposed.

Town Office Committee: A motion was made by Mike Fitzpatrick and seconded by Marion Dowling to appoint Doris Knechtel, Frank Suponski, Karen Astley, Gary Delius, and Carol Hatcher to the Town Office Building Committee, all as equal members. The motion carried unanimously.

Town Agent: A motion was made by Marion Dowling and seconded by Gary Delius to appoint Archer Mayor as the Town Agent. The motion carried unanimously.

Constable: A motion was made by Marion Dowling and seconded by Gary Delius to appoint Archer Mayor as Constable. The motion carried unanimously.

NEXT MEETING

The following items will be added to the March 20, 2017 agenda:

  • Recycling Committee
  • Open/Accepting Town Committee
  • Town Meeting Follow Up

ADJOURN

A motion was made by Gary Delius and seconded by Mike Fitzpatrick to adjourn at 6:50  p.m. The motion carried unanimously.

Respectfully submitted,

Shannon Meckle

TOWN OF NEWFANE

SELECTBOARD MEETING

MINUTES

MARCH 6, 2017

BOARD MEMBERS PRESENT:   Todd Lawley, Gary Delius, Marion Dowling, Mike Fitzpatrick, Carol Hatcher

OTHERS PRESENT:    Shannon Meckle, Ken Estey

CALL TO ORDER

The meeting was called to order at 6:00 p.m. by Todd Lawley, Chair.

ADDITIONS/AMENDMENTS TO THE AGENDA

NewBrook Fire Department using the Town Garage was added to New Business.

MINUTES

February 20, 2017:  The minutes were reviewed. A motion was made by Marion Dowling and seconded by Gary Delius to approve the minutes. The motion carried with four in favor and Carol Hatcher abstaining.

ROAD BUSINESS

Road Foreman’s/Road Commissioner’s Report: See attached report.

A motion was made by Gary Delius and seconded by Mike Fitzpatrick to accept the report. The motion carried with four in favor and Todd Lawley abstaining.

UNSCHEDULED MEMBERS OF THE PUBLIC

There were no Unscheduled Members of the Public.

NEW BUSINESS

Town Meeting Plan & Presentations:    Johanna reviewed her Town Meeting presentation with the Board. A discussion period ensued.  Gary mentioned a letter that was received earlier in the day from the Town of Whitingham.  Marion read the letter out loud.

NewBrook Fire Department Use of Town Garage: Todd Lawley asked permission for the Fire Department to use the Town Garage to paint a donated fire truck. A motion was made by Mike Fitzpatrick and seconded by Gary Delius to approve the request.   The motion carried with four in favor and Todd Lawley abstaining.

OLD BUSINESS

WSWMD Solar Net Metering Program: The Board reviewed the revised contract and addendum as presented. A motion was made by Gary Delius and seconded by Marion Dowling to approve the amended contract and addendum based on Attorney Carroll’s recommendation. The motion carried unanimously.   A motion was made by Mike Fitzpatrick and seconded by Gary Delius to authorize Shannon to sign the contract and addendum.  The motion carried unanimously.

Green Lantern Solar Contract: Shannon presented the Notice of Proposed Lease which was posted in four public locations and was scheduled to be advertised in the Brattleboro Reformer on March 8, 2017. A motion was made by Gary Delius and seconded by Marion Dowling to table the item until the required waiting period is over.  The motion carried unanimously.

PAY ORDERS

A motion was made by Gary Delius and seconded by Mike Fitzpatrick to approve the pay orders as follows:

  • Accounts Payable Order No. 17021 in the amount of $52,255.39
  • Accounts Payable Order No. MAN01 the amount of $660.80
  • Payroll Warrant No. 03/01/17 in the amount of $5,225.68
  • Payroll Warrant No. 02/23/17 in the amount of $250.16
  • Payroll Warrant No. 02/22/17 in the amount of $6,470.55

The motion carried unanimously.

ADJOURN

A motion was made by Marion Dowling and seconded by Mike Fitzpatrick to adjourn at 7:05 p.m.. The motion carried unanimously.

Respectfully Submitted,

Shannon Meckle

ROAD FOREMAN’S & ROAD COMMISSIONER’S REPORT

MARCH 6, 2017

  1. Roads: The roads are in good shape now. We did have minor washing of some of the roads during the last heavy rain but we have been out with the backhoe and the grader shaping them back up. Just before the storm, we had been out with the grader and pushed back all the snow banks and that helped a lot. We will start grading some of the roads when it warms up enough. Some of the roads have pretty good pot holes in them. Most of the dirt roads are now posted for mud season. I have told some of the loggers as long as it is below 20 degrees that they can get their logs out.
  1. Equipment: The crew has been servicing the trucks, doing oil changes and greasing. That way they will be all set for the summer. The 2013 Mack has been to Coleman’s Repair for a hydraulic seal leaking on the PTO pump and a bad U-joint on the PTO shaft. Otherwise, the equipment is running okay.
  1. River Road Bridge: The legal load limit signs are posted at the bridge. I will get a hold of Marc Pickering so Shannon and I can work with him drawing up a bid proposal for that bridge.

4 Arch Bridge: Shannon sent a letter to all the state reps and senators letting them know that the town is not happy about a two year delay in funding for that bridge.

  1. Williamsville Hall: The hall is opened up and we have set it up for town meeting. Jeff Russ came and got it running again. The furnace is on and running. We have it set for 65 degrees. No guarantee that it will warm up that much but it is set for that. I think the town needs to get someone to inspect that building as a lot of the doors won’t close now. It looks like it is settling for some reason. I think we should find out for sure if it is. If it is, then what is the reason for it and how many people would be safe to be in the building at one time? It was very noticeable when we went to open it up.

Thank you,

Todd Lawley. Road Foreman

Christopher Williams, Road Commissioner

Selectboard Budget Meeting Minutes – December 27, 2016

NEWFANE SELECTBOARD

BUDGET MEETING MINUTES

December 27, 2016

BOARD MEMBERS PRESENT:  Marion Dowling, Carol Hatcher, Todd Lawley

OTHERS PRESENT:   Shannon Meckle

The meeting was called to order at 3:03 p.m. by Todd Lawley, Chair.

EXPENDITURES

The Selectboard members present drafted the budget expenditures, with the exception of wages, social security and retirement.

REVENUE

The Selectboard drafted the budget revenues, with the exception of property taxes.

CAPITAL FUND

The Board discussed the General Fund surplus of $260,368.  A motion was made by Carol Hatcher to transfer the unassigned general fund surplus of $260,368 to be solely dedicated to the Capital Reserve Fund.  The motion was seconded by Todd Lawley. The motion carried unanimously.

NEXT BUDGET MEETING

Items to be discussed:

  • Wages
  • Social Security
  • Retirement
  • Property Tax Estimate
  • Warning
  • Capital

ADJOURN

A motion was made by Marion Dowling and seconded by Carol Hatcher to adjourn at 4:40  p.m.   The motion carried unanimously.

Respectfully Submitted,

Shannon Meckle