Category Archives: Board of Selectmen Meeting Minutes

NEWFANE SELECTBOARD MEETING MINUTES 9.16.19

1 | P a g e
TOWN OF NEWFANE SELECTBOARD MEETING MINUTES
September 16, 2019
BOARD MEMBERS PRESENT:
Hendrik van Loon, Christopher Williams, Angela Sanborn and Michael Fitzpatrick
Absent: Shelly Huber
OTHERS PRESENT:
BCTV, Jay Wilson, Marion Dowling, Steven Levine, Jeanne Rose and Wannetta Powling
CALL TO ORDER:
The meeting was called to order at 6:00 p.m. by Chair Hendrik van Loon.
ADDITIONS/ AMENDMENTS TO AGENDA:
Mr. Williams made an Addition: To approve the Amended Minutes of August 19, 2019
Amended in the minutes of August 19, a suggestion was made by Ms. Dowling regarding concerns for recent dog issues. Making changes to the Newfane Dog ordnance and Fee’s.
Ms. Sanborn made Motion to revisit the Dog Ordnance. Michael Fitzpatrick seconded the motion.
MINUTES:
A motion was made by Mr. Fitzpatrick and seconded by Mr. Williams to accept the minutes for the Boards Regular Meeting September 3, 2019
The motion carried 4-0
A motion was made by Mr. Fitzpatrick and seconded by Mr. Williams to accept the minutes for the Board’s August 19, 2019 as Amended
The motion carried 4-0
ROAD BUSINESS:
Road Foreman’s & Road Commissioner’s Report:
See attached report.
A motion was made by Mr. Williams to offer the Bridge work on Hunter Brook Road to Renaud Brothers, and have them start right away. Seconded by Ms. Sanborn – The motion carried 4-0
A motion was made by Ms. Sanborn to accept the Road Foreman’s Report and seconded by
Mr. Fitzpatrick,
The motion carried 4-0
2 | P a g e
ADMINISTRATIVE ASSISTANT’S REPORT :
See attached report.
Ms. Sanborn made a Motion to authorize the Chair to sign 2 year contract with Repro, for Printer of Town Report Motion seconded by Mr. Williams. The motion carried 4-0
A motion to accept the Administrative Assistant’s report was made by Ms. Sanborn and seconded by
Mr. Williams, –
The motion carried 4-0
UNSCHEDULED MEMBERS OF THE PUBLIC:
Ms Dowling suggested letter’s asking to remain anonymous, should be addressed to “Newfane Selectboard” via the post office.
Other members of the Selectboard suggested following rules of Procedure – when acting upon anonymous concern from residence.
Ms. Sanborn responded that all correspondence needs to be addressed, when from citizen’s regarding town matters.
SCHEDULED MEMBERS OF THE PUBLIC:
Steven Levine Chair of the Williamsville Hall Committee was present/ with Jeanne Rose, Flowers & Monument cleaned with donation fund.
Hall committee is going to purchase 8-10 round tables and 2-3 long tables at $1600.
With the purchase of the new cushioned chairs, there is now a surplus of chairs. The Hall committee would like to contact the Union Hall in Newfane and donate some of the old double wooden chairs. The Williamsville Hall plans to still retaining 30 sets of these old double wooden chairs.
Country Fire Alarm System will be installing the fire alarm, at the Williamsville Hall with annual contract of $225, for mentoring purpose land line and internet, needs to be installed. Monthly costs will be $ 40.42 paid from operating fund /$45.95 donation funds.
Ms Sanborn made a Motion to accept recommendation for installation of landline and internet with agreed condition of fees and seconded by Mr. Fitzpatrick.
Motion carried 4-0
Hall Committee submitted to the Selectboard for approval, recommendations to increase fees for the rental of the Hall.
Outside flood light with motion sensor to be installed, to address safety concerns
Mr. Levine agreed to contact Cleveland Electric for recommendations and installation.
Board agreed for the committee to get estimates for painting for next summer, Estimates not to exceed $20,000.
Mr. Fitzpatrick made a motion to accept seconded by Mr. Williams
Motion carried 4-0
OLD BUSINESS:
Traffic Study Report – action to be taken at future meeting – scheduled for October 7th Agenda.
Jay made a comment regarding meeting with Traffic Calming committee. Or sending out an invitation to review Traffic Study Report
3 | P a g e
NEW BUSINESS:
Budget planning – will begin the opposite Mondays of Selectboard’s regular meetings 1st or 3rd starting October.
Level funding -should be the Goal.
Ms Dowling suggested that part of the budget for special appropriations, organizations are asked to include a letter with funding requesting or meet with the Selectboard. To explain what the organization has done for the residence in the town of Newfane, villages of South Newfane, Williamsville and Brookside.
Renovations for the Town Office Building – the board will need to come back to revisit this issue, after contractor estimates have been received.
Access Permit for Jones Road- this was done over time. Motion to disapprove
Ms Sanborn would like to review the site and Table this until next meeting.
Motion to Denied Permit 2 in favor-2 opposed
Motion did not pass.
CORRESPONDENCE:
• Ted & Sumi Schreyer -Thank you card
• Timothy Shortell – Interest in Serving on Planning Commission
Ms Sanborn made a motion to appoint, Timothy Shortel Planning Commission Mr. Fitzpatrick seconded.
• Bill Guenther – Letter of Resignation 9.16.19
Suggested to send letter of gratitude and thank him for years of service.
Posting of Vacancy for Tree Warden Position
• WSWMD – Sat. October 19 household collection
PAY ORDERS:
• Payroll Warrant No. 11415 in the amount of $4,307.86
• Payroll Warrant No. 11416 in the amount of $4,254.06
• Accounts Payable No. 20006 in the amount of $ 98,962.02
A motion was made by Mr. Williams and seconded Mr. Fitzpatrick to approve the pay orders.
The motion carried 4-0
ADJOURN:
A motion was made by Ms. Sanborn and seconded Mr. Fitzpatrick to adjourn the meeting.
The motion carried 4-0
Meeting Adjourned at 7:30 pm
Respectfully Submitted, Wannetta Powling
4 | P a g e
ROAD FOREMAN’S AND ROAD COMMISSIONER’S REPORT
September 16, 2019
1. The paving has been completed in the village. We are awaiting the painting for the crosswalks and striping to be completed. We were able to do some curb work and have corrected the Cross St. entrance to West St.
2. I met with Scott Jensen the State River Engineer and Mike Fitzpatrick at Lynch Bridge and on Hunter Brook Rd. That work is all set to be started.
3. I don’t have any update yet on the stonewall repair pricing on Cemetery Hill Rd.
4. The winter sand bid is ready to go out.
5. I have renewed the Operating Permit for our in-ground tanks at the garage.
6. We have been replacing culverts on Timson Hill, Otis Lane, Sunset Lake and work on Grout Rd. Culvert.
7. We will be pouring cement for more culvert headers at the garage.
Thank You,
Jay Wilson Road Foreman
Christopher Williams Road Commissioner
5 | P a g e
ADMINISTRATIVE ASSISTANT’S REPORT
September 16, 2019
• It is the recommendation of the Newfane Health Officer, to request the Selectboard to send notice to the address on record for the Bank (Anaheim CA) that owns the building @ #542 VT Route 30. There is concerned with the continuing poor condition of the building, it is very hazardous for material falling near or into the road.
A local realtor informed the health officer that the property is currently not under contract.
• There has been a request to have the water in our Town Office treated by a local plumber for the sulfur smell. -With the Selectboard’s approval, I would contact Andrew Martin he has given an estimate of $300 for labor and material to treat the well, and change necessary filters. I have been told that he has done this in the past.
• I ‘m not sure if this is still affecting Board members, for a short time we thought that we had our Email issue resolved.
• The Budgeting process will be starting soon, and I have contacted the company that has printed our Town Reports for the past 2 years. I received a price that was less than the price quoted for the 2017 & 2018 contract. While I am still in the learning process, & where as they have experience with the Town of Newfane Report –
I would feel comfortable asking the Board to consider signing another contract for 2 years with REPRO out of Winooski VT.
2019 & 2020 2017-2018
750 books @ $3.42 / $2,565 750 Books @ $3.49 / $2,617
• On September this Wednesday 18th the Chair & I will be attending the municipal budget workshop in Montpelier.
Respectfully,
Wannetta Powling

Selectboard Meeting 9.3.19

TOWN OF NEWFANE SELECTBOARD MEETING

Minutes September 3, 2019

 BOARD MEMBERS PRESENT: Hendrik Van Loon, Christopher Williams, Michael Fitzpatrick, Shelly Huber, and Angela Sanborn.

OTHERS PRESENT:  Jay Wilson, Lynn Forrest, Thomas Abbotts, and Carol Hesselbach.

CALL TO ORDER:

Hendrik Van Loon, chair, called the meeting to order at 6:00 p.m.

ADDITIONS/AMENDMENTS TO AGENDA:

None

MINUTES:

A motion was made by Ms. Huber and seconded by Mr. Williams to accept the minutes for the board ‘s August 19 regular meeting. Mr. Fitzpatrick noted that he was at the meeting but the minutes do not show that. Ms. Huber made a motion to amend the minutes to add Mr. Fitzpatrick as present. The motion passed 5-0.

ROAD BUSINESS:

Road Foremans and Road commissioner’s Report:

Chair Van Loon asked Mr. Wilson if he wanted to highlight anything in his report.  Mr. Wilson explained that only one man so far has expressed interest in repairing the stone wall on Cemetery Hill Road.  The other man was booking 2 years out.  Suggestions were made about others he could contact.  Mr. Wilson also advised that there is a meeting scheduled with Newfane Village to discuss the speed study.  A tree will be taken down

by a homeowner near the bottom of Newfane Hill Road on Thursday, it should take about 3 hours and signs are going up to notify residents . The milling in Newfane Village

should take place Thursday or Friday.  General discussion about a curbing issue and that the paving will take place probably next Tuesday.  The Renaud Brothers have finished

the culvert extension they were doing and the work came out well. Ms. Sanborn moved to accept the Road Foreman ‘s Report Michael Fitzpatrick seconded it.

The motion passed 5-0.

ADMINISTRATIVE  ASSISTANT’S REPORT :

There is no Administrative Assistant ‘s report.

SCHEDULED MEMBERS OF THE PUBLIC:

None.

UNSCHEDULED MEMBERS OF THE PUBLIC:

Lynn Forrest asked if she could be moved from New Business to Unscheduled Members of the Public.  Everyone agreed.  Ms. Forrest advised that the Planning Commission had received a grant and needed to complete the accounting.  In order to complete the accounting of the grant they need an updated Municipal Authorizing Official and Grant Administrator.  Since she is so familiar with the grant she has volunteered to be the Grant Administrator . The Chair is usually the Municipal Authorizing Official and one alternate is needed. Chair Van Loon nominated Ms. Sanborn and she agreed.  Ms. Forrest gave them the form to sign, then took it to have the Chair of the Planning Commission sign it and send it to the state.  She will have a signed copy sent to the Administrative Assistant.

OLD BUSINESS:

Mr. Van Loon said that at the last meeting the board members agreed to review the Town’s Conflict of Interest Policy and come back with comments.  Is there anything anyone wants to have considered for change?  Ms.Huber had a letter from a constituent which she wanted to read . The constituent felt the policy should be that no one who served the Town in any capacity should be able to work for any business that provides paid services to the Town.  Mr. Fitzpatrick disagreed and was also unhappy that the constituent did not want her/his name given.  Mr. Williams also did not like no name attached to the letter. Ms. Sanborn had received comments from several people who felt the same way as the letter that was read and wanted to not be named.  She had also received comments from another person who felt there should have to be a different liaison between the company and the Town.  She and Ms. Huber had no issue with anonymity because Newfane is a small town. After discussion of the policy as written, no one had any suggestions for changes. Mr. Van Loon agreed to request that the policy be put on the website.

NEW BUSINESS:

 Hunter Brook Road Bids: Only one bid was received . Mr. Fitzpatrick left the table as he cannot take part in the bid discussion. The only bid was from Fitzpatrick Excavating. Lump sum bid of $11,000.  Ms. Sanborn asked Mr. Fitzpatrick about the status of the Dover Road project.  Mr. Fitzpatrick answered that he did speak with Mr. Pickering and would be looking at it next week.  Mr. Wilson suggested that the bid be awarded tentatively while the Board waits for Mr. Pickering to review it. Ms. Huber made a motion to have Marc Pickering review the bid and with his approval award the bid to Fitzpatrick Excavating.  R. Williams wanted to add that the next bid should be handled the same way but after discussion it was agreed to deal with then separately. Mr. Williams seconded the motion.  Ms. Sanborn asked why the bid was different than the first bid Fitzpatrick made on the project. Mr. Fitzpatrick answered that time had passed. Motion passed 4-0 with one abstention.

Lynch Bridge Bids:  Two bids were received.  Fitzpatrick Excavating bid totaled

$42,000, Arneden Construction bid totaled $48,000.  Ms. Huber made a motion to accept the Fitzpatrick bid.  Ms. Sanborn commented that the board member already has two open projects and the bridge projects need to be done by October 1 which is cutting it close.  Mr. Van Loon asked how long would it take to finish the projects.  Mr. Fitzpatrick answered a week and a half.  He went on to say that he was not happy with the idea of the Town obtaining gravel this way, that it is pretty expensive gravel.  Mr. Wilson responded that this is the only way the State will allow the gravel to be removed from the stream.  Ms. Huber made the motion again to accept the Fitzpatrick bid if it is approved by Marc Pickering.

Motion passed 3-1 with one abstention.

After discussion, no one was sure if the motion had been seconded.  Ms. Huber made the motion again.  Mr. Williams seconded it.

Motion passed 3-1 with one abstention.

CORRESPONDENCE:

State of Vermont letter and Quit Claim deed about land near the Arch Bridge project. Mr. Williams explained that it is a little teeny comer near the old garage.

The State would not own the garage and the Town would be responsible for the upkeep. Mr. Van Loon indicated that the deed covered 1,357 square feet and Mr. Wilson indicated that the Town is receiving $1,000. Mr. Williams made a motion that the deed be signed by the Selectboard, Mr. Fitzpatrick seconded it.

Motion passed 5-0.

After the motion was passed discussion started about what the deed said and Ms. Huber felt she should read it before signing.  Ms. Sanborn wanted discussion to end because the motion was passed.  Ms. Huber requested that copies of such things be given to the Selectboard before they discussed them.  Deed was signed by all members.

 

Windham County legislators are inviting everyone to a meeting about broadband on September 11, 6-7 pm.  No action needed.

Letter from a woman who twisted her ankle leaving the Williamsville Hall after a performance.  The Williamsville Hall Committee will be present on September 16 to discuss it but Mr. Van Loon wanted the members to check out the lighting there at night as they passed by to get some ideas about how to light it.  Mr. Fitzpatrick suggested a couple of street lights would be helpful even for those driving by with all the parked cars and people crossing the street to the cafe.  Ms. Huber suggested requiring those who use the hall to provide crossing guards with flashlights. Discussion will be continued on September  16.

Mr. Van Loon announced that there will be a hearing September 13th @ 6 pm regarding the tree near the Williamsville firehouse which the tree warden believes needs to be removed.  It will be at the tree.

Discussion with BCTV regarding the plan for the Board to go into Executive Session after signing the Pay Orders. Since Mr. Van Loon did not believe that any decision would need to be made after the Executive Session, BCTV decided to leave.

PAY ORDERS:

Payroll Warrant No.11413 in the amount of $4,077.74

Payroll Warrant No.11414 in the amount of $7,094.01

Accounts Payable Warrant No. 20005 in the amount of $837,685.93 .

While the Board was signing the Pay Orders there was general discussion about the roadwork that was going to be done in the Village.

Motion made and seconded to approve pay orders.  Motion passed 5-0.

Mr. Van Loon explained that Mr. Wilson had brought him a copy of the speed study done by Windham Regional which he would have copied by Wannetta Powling and put in each Selectboard member’s box for them to review.

A motion was made and seconded to go into.Executive Session to discuss a Personnel matter at 7:25 pm.

The Board came out of Executive Session at 7:45. Mr. Williams made a motion to adjourn the meeting. No second required.

Meeting adjourned at 7:46 pm.

Respectfully submitted, Carol Hesselbach

Selectboard Meeting 8.5.19

1 | P a g e
Selectboard Meeting August 5, 2019
TOWN OF NEWFANE
SELECTBOARD MEETING
MINUTES
August 5, 2019
BOARD MEMBERS PRESENT: Hendrik van Loon, Christopher Williams and Angela Sanborn.
Absent: Michael Fitzpatrick and Shelly Huber
OTHERS PRESENT: Jay Wilson, Doris Knechtel, Ken McFadden, Joe Castellano, Michael Mayer, Ken Estey and Wannetta Powling.
CALL TO ORDER:
The meeting was called to order at 6:00 p.m. by Chair Hendrik van Loon.
MINUTES:
A motion was made by Mr. Williams and seconded by Ms. Sanborn to accept the minutes for the
Selectboard July 15, 2019 Regular Meeting
The motion carried 3-0.
ROAD BUSINESS:
Road Foreman’s & Road Commissioner’s Report:
See attached report.
Mr. Williams made the motion to accept the proposal for under coating the fleet of highway trucks at the cost of $2230. This cost compares well with what the cost to have the crew do the work and would be better quality. It was seconded by Ms. Sanborn
The motion carried 3-0.
It was asked of the Selectboard to award the Hunter Brook Job, The Chair reread the bids:
A.S Clark $24,800, Fitzpatrick Excavating $ 9,800, BELLCO $63,400, MT3 LLC $73,175 ,
A motion was made by Mr. Williams to award the Bid to A.S. Clark, Ms. Sanborn second the motion.
The motion carried 3-0.
ADMINISTRATIVE ASSISTANT’S REPORT:
See attached report.
A motion to accept the Administrative Assistant’s report was made by Mr. Williams and seconded by
Ms. Sanborn, The motion carried 3-0
SCHEDULED MEMBERS OF THE PUBLIC:
Joe Castellano from the state of VT Right of Way came to make a presentation regarding the upcoming work on the ARCH Bridge #12, to be started in May-October 2021. It was a brief explanation of the Right of Way needed during construction and the detour, Grimes Hill to Route 30.
2 | P a g e
Selectboard Meeting August 5, 2019
Mr. Williams made a motion to authorize the chair to accept and sign the purposed Easement, on behalf of the Board Ms. Sanborn Second the motion.
The motion carried 3-0
Ms. Knechtel had three Errors and Omissions: appraisal set by the State Appraiser in 2017& 2018 did not get carried over properly for 2019 on two of the properties and the third property was received during tax sale, and would be considered tax exempt.
Mr. Williams made a motion to certify the report, Ms. Sanborn second the motion.
The motion carried 3-0
UNSCHEDULED MEMBERS OF THE PUBLIC:
None
OLD BUSINESS:
South Newfane General Store, after speaking with Vermont State Troopers it was recommend that the Town of Newfane should send Lisa Murch a certified letter letting her know of the recent activities, in and around her property and to put her on notice that she could be held accountable for activities in her absence. We would hope that she could have an agent secure the premises to avoid any dangerous activities. Mr. William made a motion to postpone sending any mail until we had a confirmed address. Ms. Sanborn Seconded the motion.
The motion Passed 3-0
NEW BUSINESS:
None
CORRESPONDENCE:
A Letter from the newly appointed Sheriff Mark Anderson outlining his plan for serving the public, it was suggested that we should invite Sheriff Anderson to come and speak directly to the board at an upcoming meeting.
Henriette Mantel sent an email asking for help with fixing the stone wall near the Cemetery on Newfane Hill Road as some rocks have fallen into the ditch. It was agreed that Jay would take a look to see it he and the Road crew could help do some of the repair.
PAY ORDERS:
• Payroll Warrant No. 11407in the amount of $4,292.83
• Payroll Warrant No. 11408 in the amount of $5,506.34
• Payroll Warrant No. 11409 in the amount of $6,207.43
• Accounts Payable No. 20003 in the amount of $ 46,603.71
A motion was made by Ms. Sanborn and seconded Mr. Williams to approve the pay orders.
The motion Passed 3-0
ADJOURN:
A motion was made by Ms. Sanborn and seconded Mr. Williams to adjourn the meeting.
The motion Passed 3-0
Meeting Adjourned at 7:00 pm
Respectfully Submitted,
Wannetta Powling
3 | P a g e
Selectboard Meeting August 5, 2019
ROAD FOREMAN’S AND ROAD COMMISSIONER’S REPORT
August 5, 2019
1. The lower section of Sunset Lake Rd. ditching and culvert replacement has been completed.
2. The narrow cement culvert on Sunset Lake Rd. has been extended by Renaud Bros. and that culvert has been completed.
3. We were awarded other Grants in Aid grant for $22,820 for ditching and culverts, I have a meeting this week with Emily from WRC to figure out the highest priority road to work on.
4. We have received the Monroe Bridge signed structure grant agreement. We will be working towards getting that out to bid.
5. The Road Erosion Inventory is covering 700 hydrologically connected segments they have complete 300 at this point. (That is 43 miles of road that are included and they have finished 18 ½ miles).
6. The roadside mowing is awaiting a part after a breakdown.
7. We have a proposal to undercoat all the trucks.
8. Underground fuel tanks passed the corrosion testing.
9. The Hunter Brook Rd. bid still needs to be awarded.
10. The Traffic study is almost complete; they will need to redo Newfane Village. Once completed WRC will send us a recap of all the data.
Thank You,
Jay Wilson Road Foreman
Christopher Williams Road Commissioner
4 | P a g e
Selectboard Meeting August 5, 2019
ADMINISTRATIVE ASSISTANT’S REPORT
August 5, 2019
• Jay and I met with Jason Borne and Michael Lapointe from Natural Resources Conservation Service on July 22nd at #65 Baker Brook Road, regarding the repairs funded by the Emergency Watershed Projection. There was good communications between all parties. In order to better understand the hydraulics that models the water surface profile of a channel. There was a 2 Person Crew out last week doing field tests of how the rock installed in 2011 is affecting the water surface of the stream. I have not gotten any reports back yet. And it was stated at the visit that in all likely hood nothing would be physically done to the site until next spring or early summer. Because of the timing of the year, and need to do the research and study the original plans.
• I did a Follow up with Sarah Morrissey at Green Lantern regarding the Lease Payment for Browns Road Solar; we should be getting that very shortly.
• There is a meeting scheduled for Thursday afternoon @ 1:30 pm with David Cotton, to proceed with floor plans for the 3 office spaces, it is round table style with Merle, Melissa, Carol, Doris, Myself and any Board member that would like to attend.
Respectfully,
Wannetta Powling

Selectboard Meeting August 5, 2019

 

 TOWN OF NEWFANE  

SELECTBOARD MEETING

MINUTES August 5, 2019

 BOARD MEMBERS PRESENT:  Hendrik van Loon, Christopher Williams and Angela Sanborn.

Absent: Michael Fitzpatrick and Shelly Huber

OTHERS PRESENT:  Jay Wilson, Doris Knechtel, Ken McFadden, Joe Castellano, Michael Mayer, Ken Estey and Wannetta Powling.

CALL TO ORDER:

The meeting was called to order at 6:00 p.m. by Chair Hendrik van Loon.

MINUTES: 

A motion was made by Mr. Williams and seconded by Ms. Sanborn to accept the minutes for the

Selectboard’s July 15, 2019 Regular Meeting

The motion carried 3-0.

ROAD BUSINESS:

Road Foreman’s & Road Commissioner’s Report:

See attached report.

Mr. Williams made the motion to accept the proposal for under coating the fleet of highway trucks at the cost of $2230. This cost compares well with what the cost to have the crew do the work and would be better quality.  It was seconded by Ms. Sanborn

The motion carried 3-0.

It was asked of the Selectboard to award the Hunter Brook Job, The Chair reread the bids:

A.S Clark $24,800,   Fitzpatrick Excavating $ 9,800,   BELLCO $63,400, MT3 LLC $73,175    ,

A motion was made by Mr. Williams to award the Bid to A.S. Clark, Ms. Sanborn second the motion.

The motion carried 3-0.

 ADMINISTRATIVE ASSISTANT’S REPORT:

See attached report.

A motion to accept the Administrative Assistant’s report was made by Mr. Williams and seconded by

Ms. Sanborn, The motion carried 3-0

SCHEDULED MEMBERS OF THE PUBLIC:

 Joe Castellano from the state of VT Right of Way came to make a presentation regarding the upcoming work on the ARCH Bridge #12, to be started in May-October 2021.  It was a brief explanation of the Right of Way needed during construction and the detour, Grimes Hill to Route 30.

Mr. Williams made a motion to authorize the chair to accept and sign the purposed Easement, on behalf of the Board Ms. Sanborn Second the motion.

The motion carried 3-0

Mr. Mayer spoke about the Green Burial, having gathered signatures on a petition to change the town bylaws. Mr. van Loon and Mr. Fisher both explained to Mr. Mayer that both the request and the petition need to be presented to the Planning Commission.  The Selectboard would wait to hear from the Planning Commission on there decision.  Mr. Fisher agreed to work with the Planning Commission if they needed assistance.

 Ms. Knechtel had three Errors and Omissions: appraisal set by the State Appraiser in 2017& 2018 did not get carried over properly for 2019 on two of the properties and the third property was received during tax sale, and would be considered tax exempt.

Mr. Williams made a motion to certify the report, Ms. Sanborn second the motion.

The motion carried 3-0

 UNSCHEDULED MEMBERS OF THE PUBLIC:

None

OLD BUSINESS:

South Newfane General Store, after speaking with Vermont State Troopers it was recommend that the Town of Newfane should send Lisa Murch a certified letter letting her know of the recent activities, in and around her property and to put her on notice that she could be held accountable for activities in her absence.  We would hope that she could have an agent secure the premises to avoid any dangerous activities.   Mr. William made a motion to postpone sending any mail until we had a confirmed address. Ms. Sanborn Seconded the motion.

The motion Passed 3-0

NEW BUSINESS:

None

CORRESPONDENCE:

A Letter from the newly appointed Sheriff Mark Anderson outlining his plan for serving the public,  it was suggested that we should invite Sheriff Anderson to come and speak directly to the board at an upcoming meeting.

Henriette Mantel sent an email asking for help with fixing the stone wall near the Cemetery on Newfane Hill Road as some rocks have fallen into the ditch. It was agreed that Jay would take a look to see it he and the Road crew could help do some of the repair.

 

 PAY ORDERS:

 

  • Payroll Warrant 11407 in the amount of  $4,292.83
  • Payroll Warrant 11408 in the amount of  $5,506.34
  • Payroll Warrant  11409 in the amount of  $6,207.43
  • Accounts Payable No. 20003 in the amount of $ 46,603.71

 

A motion was made by Ms. Sanborn and seconded Mr. Williams to approve the pay orders.

The motion Passed 3-0

 

ADJOURN:

A motion was made by Ms. Sanborn and seconded Mr. Williams to adjourn the meeting.

The motion Passed 3-0

Meeting Adjourned at 7:00 pm

 Respectfully Submitted,

Wannetta Powling

 

ROAD FOREMAN’S AND ROAD COMMISSIONER’S REPORT

August 5, 2019

The lower section of Sunset Lake Rd. ditching and culvert replacement has been completed.

  1. The narrow cement culvert on Sunset Lake Rd. has been extended by Renaud Bros. and that culvert has been completed.
  2. We were awarded other Grants in Aid grant for $22,820 for ditching and culverts, I have a meeting this week with Emily from WRC to figure out the highest priority road to work on.
  3. We have received the Monroe Bridge signed structure grant agreement. We will be working towards getting that out to bid.
  4. The Road Erosion Inventory is covering 700 hydrologically connected segments they have complete 300 at this point. (That is 43 miles of road that are included and they have finished 18 ½ miles).
  5. The roadside mowing is awaiting a part after a breakdown.
  6. We have a proposal to undercoat all the trucks.
  7. Underground fuel tanks passed the corrosion testing.
  8. The Hunter Brook Rd. bid still needs to be awarded.
  9. The Traffic study is almost complete; they will need to redo Newfane Village. Once completed WRC will send us a recap of all the data.

 

Thank You,

Jay Wilson Road Foreman

Christopher Williams Road Commissioner

 

ADMINISTRATIVE ASSISTANT’S REPORT

August 5, 2019

  • Jay and I met with Jason Borne and Michael Lapointe from Natural Resources Conservation Service on July 22nd at #65 Baker Brook Road, regarding the repairs funded by the Emergency Watershed Projection. There was good communications between all parties. In order to better understand the hydraulics that models the water surface profile of a channel. There was a 2 Person Crew out last week doing field tests of how the rock installed in 2011 is affecting the water surface of the stream. I have not gotten any reports back yet. And it was stated at the visit that in all likely hood nothing would be physically done to the site until next spring or early summer. Because of the timing of the year, and need to do the research and study the original plans.
  • I did a Follow up with Sarah Morrissey at Green Lantern regarding the Lease Payment for Browns Road Solar; we should be getting that very shortly.
  • There is a meeting scheduled for Thursday afternoon @ 1:30 pm with David Cotton, to proceed with floor plans for the 3 office spaces, it is round table style with Merle, Melissa, Carol, Doris, Myself and any Board member that would like to attend.

Respectfully,

Wannetta Powling

 

Selectboard Meeting July 15, 2019

1 | P a g e
Selectboard Meeting July 15, 2019
TOWN OF NEWFANE
SELECTBOARD MEETING
MINUTES
July 15, 2019
BOARD MEMBERS PRESENT: Hendrik van Loon, Christopher Williams, Shelly Huber, and Angela
Sanborn.
OTHERS PRESENT: Jay Wilson, and Wannetta Powling.
CALL TO ORDER:
The meeting was called to order at 6:00 p.m. by Chair Hendrik van Loon.
MINUTES:
A motion was made by Mr. Williams and seconded by Ms. Sanborn to accept the minutes for the Board’s
June 26, 2019 Special Meeting The motion carried 4-0.
A motion was made by Ms. Sanborn and seconded by Mr. Williams to accept the minutes for the Boards
July 1, 2019 Regular Meeting The motion carried 4-0.
A motion was made by Ms. Sanborn and seconded by Ms. Huber to accept the minutes for the Board’s
July 8, 2019 Special Meeting The motion carried 3-1 Mr. Williams Abstained.

ROAD BUSINESS:
Road Foreman’s & Road Commissioner’s Report:
See attached report.
Ms. Sanborn asked if there had been a written estimate for work submitted from Renaud Brothers for
ledge removal on Sunset Lake Road. Jay Wilson confirmed that he had received it and it was submitted.
A motion was made by Ms. Sanborn to accept the Road Foreman’s Report and seconded by Ms. Huber,
The motion passed 4-0

ADMINISTRATIVE ASSISTANT’S REPORT:
See attached report.
A motion to accept the Administrative Assistant’s report was made by Ms. Sanborn and seconded by
Mr. Williams, The motion carried 4-0
UNSCHEDULED MEMBERS OF THE PUBLIC:
Ayres Hemphill from South Newfane and Theresa Maggio of Williamsville came in to discuss the recent
meeting that was attended by 25 neighboring residents and concerned citizens around the South
Newfane General Store. There is concern about individuals squatting in and around the vacant store. 

2 | P a g e
Selectboard Meeting July 15, 2019
letter from Charles Bergmann expressing additional concerns and possible solutions was read by the
chair.
The Selectboard admitted that it is a concern and would contact the State Police for additional input, as
well as their recommendations.
SCHEDULED MEMBERS OF THE PUBLIC:
None
OLD BUSINESS:
Floor plans for walls to separate three offices currently, in the Town Office was revisited the Board will
continue to gather information from the architect, including estimates on the construction of the walls.
NEW BUSINESS:
None
CORRESPONDENCE:
VT Department of Health – Regarding Closed Point of Distribution in the event of public Emergency.
Doris Knechtel -Memo requesting appointment as Newfane representative to the Windham Solid Waste
Management District. Ms. Huber made a motion to appoint Ms. Knechtel to the Windham Solid Waste
Management District. Approved 4-0
Michael Lapointe from Natural Resources Conservation Service (Email) regarding on site visit at #65
Baker Brook Road, and repairs funded by the Emergency Watershed Projection form storm October 17,
2011.
A motion was made by Mr. Williams and seconded by Ms. Sanborn to have Mr. Wilson and Ms. Powling
attend the site visit July 22, 2019 to represent the interest of the Town of Newfane. Motion passed 4-0
PAY ORDERS:
 Payroll Warrant No. 11405in the amount of $4,205.54
 Payroll Warrant No. 11406 in the amount of $4,453.28
 Accounts Payable No. 20002 in the amount of $ 32,806.30
A motion was made by Ms. Sanborn and seconded Mr. Williams to approve the pay orders. The motion
Passed 4-0
ADJOURN:
A motion was made by Ms. Sanborn and seconded Mr. Williams to adjourn the meeting. The motion
Passed 4-0
Meeting Adjourned at 7:25 pm
Respectfully Submitted,
Wannetta Powling

3 | P a g e
Selectboard Meeting July 15, 2019
ROAD FOREMAN’S AND ROAD COMMISSIONER’S REPORT
July 15, 2019
1. The upper section of Sunset Lake Rd. ditching and culvert replacement has been completed. We
are currently working on the bottom section.
2. I met with Scott Jensen from ANR and John from Renaud Brothers at the narrow culvert in the
middle of Sunset Lake Rd. They expect to start that work later this week.
3. The speed counters are in Windham for a week and will be back next week. They will also be
doing Newfane Village after they complete Brookside.
4. We were awarded the $175,000 structures grant from VTRANS for work at Monroe Bridge on
Dover Rd. We have submitted all the paperwork and should be receiving a signed grant agreement
back from VTRANS soon. Once we have that they will assist us in getting the work out to bid.
5. The Road Erosion Inventory is being done by Windham Regional. There are two interns in town
covering all the roads.
6. The roadside mowing is beginning tomorrow.
Thank You,
Jay Wilson Road Foreman
Christopher Williams Road Commissioner

4 | P a g e
Selectboard Meeting July 15, 2019
ADMINISTRATIVE ASSISTANT’S REPORT
July 15, 2019
 I have created a list of the current Vacancies among town positions and a brief description from
the Vermont Secretary of State web site.
 I have spoke with Jay regarding the Emergency Management Plan, and we are going to be working
on updates over next few weeks.
 I completed a Health Officer Report for calls that Mr. Suponski and Dr. Shafer need to file annually.
Mr. Suponski signed the report – and it was filed with the Vermont Department of Health
Electronically.
 I have spoken with Steve Levine at Williamsville Hall regarding the installation of the New Smoke
Alarm System he is ready to proceed. We were awarded a grant for 50% of the cost estimated by
Countryside Alarms – does the Board want to go ahead with this Bid of $5420.00?
Jay, Melissa and I met Thursday to complete an audit for Vermont Department Finance &
Management. This was for all grant money we received during fiscal year 2018 and 2019 required
expenditures of more than $750,000 during fiscal year.
Respectfully Submitted,
Wannetta Powling
7.15.19

Selectboard Special Meeting June 26, 2019

TOWN OF NEWFANE
SELECTBOARD SPECIAL MEETING
MINUTES
June 26, 2019
BOARD MEMBERS PRESENT: Hendrik van Loon, Christopher Williams, Shelly Huber and Angela
Sanborn
OTHERS PRESENT: Doris Knechtel, Dennis Wiswall, Ken McFadden and Wannetta Powling.
CALL TO ORDER:
The meeting was called to order at 5:15 p.m. by the Chair, Hendrik van Loon
AGENDA:
To Consider the Proposed Acquisition of the Solar Field Property and Lease from the Newfane School District
Mr. van Loon called attention to paragraph # 29 and #30 of the purchase and sales contract, advised the board to
read over.
Ms. Huber questioned the size of the property involved in the proposed “solar field” transfer.
Mr. van Loon said the area will be surveyed before transfer so all parties may agree on the exact property in
question.
Ms. Knechtel said there are two separate parcels currently involved in the solar field.
In responds to a question from Mr. Wiswall, Mr. Mc Fadden said that “we would transfer the lease -revenue to
the Town of Newfane with the understanding that it would go to the NewBrook PTO to benefit the children in
Newfane and Brookline.”
Ms. Huber made a motion to accept the contract for the Proposed Acquisition of the Solar Field Property and
Lease from the Newfane School District; Ms. Sanborn seconded the motion.
Motion passed 4/0 in favor
Ms. Sanborn made a motion to adjourn Mr. Williams seconded the motion,
Meeting was adjourned at 6:04 pm

Respectfully Submitted,
Wannetta Powling

Selectboard Regular Meeting June 17, 2019

Selectboard Meeting Minutes – June 17, 2019 Page 1 of 6
TOWN OF NEWFANE
SELECTBOARD MEETING
MINUTES
June 17, 2019
BOARD MEMBERS PRESENT: Hendrik (Piet) Van Loon, Christopher Williams, Shelly Huber, Angela Sanborn and Mike Fitzpatrick
OTHERS PRESENT: Jay Wilson, and Wannetta Powling.
CALL TO ORDER:
The meeting was called to order at 6:00 p.m. by Shelly Huber, Vice Chair
ADDITIONS/AMENDMENTS TO THE AGENDA:
Motion to move Mr. McFadden from scheduled members of the public to after the approval of the minutes in order for him to keep another appointment at 7pm. Motion to amend the agenda was made by Piet Van Loon and seconded by Christopher Williams.
The motion carried 5-0.
MINUTES:
June 3, 2019:
A motion to amend the minutes of June 3, 2019 to correct the spelling of Hendrik (Piet) Van Loon was made by Angela Sanborn and seconded by Christopher Williams to accept the minutes for June 3, 2019 as amended
The motion carried 4-1.
EXECUTIVE SESSION:
Piet Van Loon made a motion to go into executive session on a legal matter, Christopher Williams Second
The motion carried 5-0.
Returning from Executive session:
A motion was made by Hendrik (Piet) Van Loon to appoint the Board Chair to contact the Town Attorney to explore the possibilities of transferring the Newfane Property Solar Field and any such other properties that may be needed to enter into transfer to the Town of Newfane and seconded by Mike Fitzpatrick.
The motion carried 5-0.
Selectboard Meeting Minutes – June 17, 2019 Page 2 of 6

REORGANIZE:
A motion was made by Mike Fitzpatrick to nominate Hendrik (Piet) Van Loon to Board Chair and seconded by Christopher Williams.
The motion carried 5-0.
ROAD BUSINESS:
Road Foreman’s & Road Commissioner’s Report:
See attached report.
Discussion ensued regarding ledge on Sunset Lake Road, there may need to have this removed. The Sand Salt Shed is scored by Windham Regional, VTrans. and the scoring is done by three of us and they steer us in the right direction. The project will begin next year. Are there were no other issues with the roads other than a tree that took wires down up on top of Sun Set Lake Road.
ADMINISTRATIVE ASSISTANT’S REPORT:
See attached report.
It was discussed that the outside of the building was to be cleaned before or after regular business hours if the Administrative Assistant wanted to pursue on her own time the board had no concerns with this.
A motion to accept the administrative assistants report was made by Angela Sanborn seconded Mike Fitzpatrick
The motion carried 4-1.
UNSCHEDULED MEMBERS OF THE PUBLIC:
SCHEDULED MEMBERS OF THE PUBLIC:
Bill Guenther- Tree Warden Re: White Ash @ Williamsville F.D
There was a discussion that ensued regarding the health, goal and danger concerns of the Large White Ash Tree at the Williamsville Fire Department. There serious issues of mushrooms’ which indicates decay. The cables that were put in a number of years ago are now to low to properly maintain the support for which they were intended. The limited root developments for such a large crown are known to be three times the crown size overhead. The Fire Dept has asked that the tree be removed. The tree warden has mentioned that it would be wise to hold a public meeting.
A motion to look into the research of the history and to work on schedule and to post a warning for the public hearing was made by Angela Sanborn seconded and Mike Fitzpatrick
Selectboard Meeting Minutes – June 17, 2019 Page 3 of 6

The motion carried 5-0.
Ken McFadden – NewBrook School Solar Field Property (amended at the beginning of the meeting)
OLD BUSINESS:
Town office reconfiguration of the floor plans to install walls for privacy, and sanding the floors.
Discussion ensued regarding the plans, for sanding and refinishing the floors and putting up walls in the Selectboard room, for the three offices to create privacy. Further contractors input needed. Piet Van Loon will do this research and get back to the Board.
NEW BUSINESS:
Health and Safety Concerns – 542 VT RT 30, Newfane across from W.W. Building supply.
Shelly brought to the board concerns of the number of properties that seem to have fallen into disrepair or neglect. There are other Towns that have in place penalties and ordnances to handle this kind of issues. The Planning Commission may at a later date need to make changes to the By Laws to cover safety and neglected properties. At this time it was also mentioned that it could be a concern of enforcement. No further action was to be taken at this time.
EXECUTIVE SESSION:
None
CORRESPONDENCE:
Harvey Traison – Wiswall Hill Road Snow Plow turned around in driveway- Damage.
Notice for the state of Overshadowing permit- Ed Druke – Fawcett LLC
Carol Hesselbach – Recording Fee’s due to increase July 1st 2019
*Vermont State Police – Annual Contract Renewal
A motion was made by Christopher Williams to accept the Vermont State Police Annual Contract renewal and to have the Chair sign the contract Seconded by Shelly Huber.
The motion carried 5-0
*Treasurers- Financial Management Questionnaire & Internal Check List for Internal Control – Both needed to be signed by the Board
A motion was made by Mike Fitzpatrick to accept receipt of this Questionnaire and Internal Check List Seconded by Christopher Williams.
The motion carried 5-0
VLCT News – Glebe Lands –
A motion made by Angela Sanborn to revisit this at the next meeting Seconded by Christopher Williams
The motion carried 5-0.
Selectboard Meeting Minutes – June 17, 2019 Page 4 of 6

PAY ORDERS:
• Payroll Warrant No. 11401 in the amount of $5,455.03
• Payroll Warrant No. 11402 in the amount of $3,985.90
• Accounts Payable No. 1928 A in the amount of $ 85.28
• Accounts Payable No. 19029 in the amount of $ 97,106.17
A motion was made by Michael Fitzpatrick and seconded Angela Sanborn to approve the pay orders.
The motion carried 5-0
ADJOURN:
A motion was made by Angela Sanborn and seconded Michael Fitzpatrick to adjourn the meeting.
The motion carried 5-0
Meeting Adjourned at 8:26 pm
Respectfully Submitted,
Wannetta Powling
Selectboard Meeting Minutes – June 17, 2019 Page 5 of 6

ROAD FOREMAN’S AND ROAD COMMISSIONER’S REPORT
June 17, 2019
1. The wetlands meeting with the State Wetlands Coordinator went well and she concurred with our engineer. The maps will eventually be changed to reflect the new boundaries.
2. The guard rail work was completed.
3. Ditching is continuing on Sunset Lake Rd.
4. Bruce Brook Rd. paving should be done this week.
5. Engineering bids for the Sand/Salt shed project were reviewed last week and the scoring of the committee made Bell Engineering the selection. His price was $26,000.
Thank You,
Jay Wilson Road Foreman
Christopher Williams Road Commissioner
Selectboard Meeting Minutes – June 17, 2019 Page 6 of 6

ADMINISTRATIVE ASSISTANT’S REPORT
June 17, 2019
It has been a very busy two weeks just doing administrative work, trying to stay on top of our proposal, trying to find all the necessary information and dealing with contracts for the attorney.
We have the new clean service Sierra Pratt; she is working out very well and also does the Williamsville Hall Cleaning.
Next week I have plans to start cleaning the outside of the building. I purchased the flags myself to go up on the front of the building for the upcoming Fourth of July Holidays festivities.
I have also done some decorating & freshening up in both the restrooms. At no cost to the Town. It seems to have been noticed and well received.
Doris asked me to inform the Selectboard that there will be a need for a Special meeting the week of July 8th to set the new tax rate.
Respectfully Submitted,
Wannetta Powling
6.17.19

Selectboard Minutes 4.15.19

TOWN OF NEWFANE
SELECTBOARD MEETING
MINUTES
APRIL 15, 2019

BOARD MEMBERS PRESENT: Marion Dowling, Christopher Williams, Michael Fitzpatrick, Shelly Huber, Angela Sanborn

OTHERS PRESENT: Jay Wilson, Wannetta Powling,
CALL TO ORDER:
The meeting was called to order at 6:00 p.m. by Marion Dowling, Chair

ADDITIONS/AMENDMENTS TO THE AGENDA:
Clean up at Williamsville Hall – under old business traffic calming Dover road
MINUTES:
Minutes from the April 1st meeting were reviewed and a motion to accept was made by Michael Fitzpatrick 2nd by Christopher Williams
1- opposed 1- abstained Marion Dowling approved.

ROAD BUSINESS:
Road Foreman’s and Road Commissioner’s
Follow Up Excavator Bids
Bids were discussed, possibility of leasing the machine for 1 year and then go to town with an article for purchase at town meeting. Lease money would apply toward purchase. Two of our existing loans will be paid off in Jan. & Feb.2020 Jay is looking at 2018, that has everything we are looking for and nothing has changed.
Michael Fitzpatrick made a motion to consider the lease of the 2018 Caterpillar for 1 year only for $30,000.00, And then go back to the town with an Article for purchase. Municipal equipment fund rate is the same rate is bank. Angela Sanborn 2nd The motion carried unanimously.

Sign Annual Highway Audit.

Christopher Williams made motion to sign Annual Highway Audit Michael Fitzpatrick 2nd The motion carried unanimously.
Sealed Roadside Mowing Bids
Only 1 Bid was received from Jake Beattie April 9th $ 9,200.00
Christopher Williams made motion to accept Jake Beattie Roadside Mowing Bids Michael Fitzpatrick 2nd The motion carried unanimously.
Sander Bid – none received Shelly made motion to use Craig’s list Michael Fitzpatrick 2nd for $900 BO The motion carried unanimously.

A motion was made by Angela Sanborn and seconded by Michael Fitzpatrick to accept the reports. The motion carried unanimously.

ADMINISTRATIVE ASSISTANT’S REPORT: see attached report.

A motion was made by Angela Sanborn and seconded by Michael Fitzpatrick to accept the reports.
The motion carried
A motion to look at upgrading the camera system, and also to speak with Ed Druke at W.W. about their plans for future security cameras.

SCHEDULED MEMBERS OF THE PUBLIC:
None

NEW BUSINESS:
Green Up May 4th Laura Bacon & Gloria Cristelli, captains for roads signage for cautions Green up Ahead. Tri Pods Town owns / Than Buy the Inserts. For Green Up Ahead. Bags are MKT. Valley Lion eco scavenger hunt in co-op Townshend Town Common. Picnic from 11-2pm prizes awarded present to win.
Legal representation, for the town. Discussion ensued, Larry Slycer Westminster. Act 46 articles in the news. Solar Power Field not for educational use.
Motion to research open up the letters to 4-5 attorneys Robert Fisher & Fisher, Robin Stern, Larry Slycer, Michael Fitzpatrick seconded by Shelly Huber The motion carried unanimously.

OLD BUSINESS:
Spring Cleanup- outside area Check with Mark Gray prior to Dog Show.
Clean up at Williamsville hall
Traffic Calming Dover road

CORRESPONDENCE:
SeVEDS BCRC (Brattleboro Development Credit Corp) May 23rd 3rd annual Southern VT Economy Summit

PAY ORDERS:
A motion was made by Angela Sanborn and seconded Michael Fitzpatrick to approve pay orders as follows: The motion carried unanimously.

• Accounts Payable Warrant No. 1922 in the amount of $5.25
• Payroll Warrant No. 113992 in the amount of $4,426.76
• Payroll Warrant No. 113931 in the amount of $3,994.58
• Accounts Payable Warrant No. 1923 in the amount of $55,541.92

ADJOURN:
Motion to adjourned was made by Michael Fitzpatrick Seconded by Angela Sanborn The meeting adjourned at.8:06pm

Respectfully Submitted,
Wannetta Powling

ROAD FOREMAN’S AND ROAD COMMISSIONER’S REPORT
April 15, 2019

1. After contacting the Dam Inspectors and VTRANS neither has any grant money for the Kenny Pond spillway stabilization.

2. Windham Regional has scheduled our road erosion inventory for this summer.

3. The garage doors at the town garage have had some repairs and maintenance done on them.

4. The meeting with our Sand/Salt Shed Project Manager from Windham Regional and the VTRANS rep. went well.

5. Mud season is still slowly running its course, some roads and drying out while others are just starting to get some mud.

Thank You,

Jay Wilson Road Foreman
Christopher Williams Road Commissioner

ADMINISTRATIVE ASSISTANT’S REPORT
April 15, 2019
DAILY : I am still receiving the overweight permits and processing those as soon as I receive them.
I have Inspected the Williamsville Hall twice after rentals and returned the security deposits. I have also spoken with Racine Cleaning of Marlboro, about cleaning the Town Hall while Diane is out on Medical Leave, as well as the possibility of taking up the Williamsville Hall responsibilities. Waiting to confer with Steven and the committee and their thoughts & progress that they may have made securing a cleaning service. Racine’s are available to do both if needed.
DUMPING OF TRASH: There has been trash dumped on the Town Hall – Trooper Jensen from the VT State Troopers is investigating. He will be getting back to me when he has completed his investigation.
Upon reviewing the security camera footage we were not able to identify the license plate of the car. I would like to propose getting some other cameras set up at lower angles that would better identify the activity in the parking lot. We could perhaps expand upon the system we already have.

MEETINGS: VTRANS was in on Friday the 5th for the Annual Highway Audit. We have met the necessary guide lines to be eligible to apply for highway grants if needed.
On the 5th of April I submitted a request for reimbursement from River Road Bridge for $175,000. We should be receiving that in the next 2-3 weeks. The Town had already paid for the work done, but had not requested this reimbursement until the Audit was done and we were not aware that it was incomplete.

REMINDER: Today is the 60th day on the job. There is always something new to learn which I enjoy greatly.

Respectfully Submitted,
Wannetta Powling

Selectboard Minutes 4.1.19

TOWN OF NEWFANE
SELECTBOARD MEETING
MINUTES
APRIL 1, 2019

BOARD MEMBERS PRESENT: Marion Dowling, Christopher Williams, Michael Fitzpatrick, Shelly Huber,
Angela Sanborn was Absent:
OTHERS PRESENT: Jay Wilson, Wannetta Powling, Melissa Brown, Hendrik van Loon, Chloe Learey, Emily Wagner, Thomas Abbotts, Steve Levine, Myra Fassler, Jon Julian
CALL TO ORDER
The meeting was called to order at 6:00 p.m. by Marion Dowling, Chair
ADDITIONS/AMENDMENTS TO THE AGENDA
NONE
MINUTES
March 18 2019 Meeting: A motion was made by Shelly Huber and seconded by Mike Fitzpatrick to approve the minutes . The motion carried 4-0.
ROAD BUSINESS
Road Foreman’s and Road Commissioner’s Report: See attached report.
A motion was made by Mike Fitzpatrick and seconded by Christopher Williams to accept the reports. The motion carried 4-0.
ADMINISTRATIVE ASSISTANT’S REPORT : see attached report.
Treasure’s Informational Update.

A motion was made by Christopher Williams and seconded by Mike Fitzpatrick to accept the reports as amended The motion carried 4-0.
SCHEDULED MEMBERS OF THE PUBLIC:
Chloe Learey, Winston Prouty Center for Child Development
Steve Levine, Myra Fassler, Jon Julian : Williamsville Hall
NEW BUSINESS
NONE

OLD BUSINESS

Personal Policy
Rules of Procedure
Purchasing Policy
Conflict of Interest

A motion was made by Marion Dowling to amend the Purchasing Policy,
9. All work to be completed as stated in the contract before final payment is made

A motion was made by Mike Fitzpatrick and seconded by Christopher Williams to accept the amended changes.
The motion carried 4-0.

CORRESPONDENCE
There were no new correspondence.

PAY ORDERS

A motion was made by Mike Fitzpatrick and seconded Christopher Williams to approve pay orders as follows:
• Accounts Payable Warrant No. 1921 in the amount of $25,375.00
• Payroll Warrant No. 113901in the amount of $5,119.53
• Payroll Warrant No. 11391in the amount of $6,120.33

The motion carried 4-0.

ADJOURN

Motion to adjourned was made by Mike Fitzpatrick Seconded by Marion Dowling
The meeting adjourned at.8:30pm

Respectfully Submitted,
Wannetta Powling

ROAD FOREMAN’S AND ROAD COMMISSIONER’S REPORT
April 1, 2019

1. Possible sale of the old sander from the F550.

2. We had the initial meeting with the state and Marble Valley engineering for the Depot Rd. Box Culvert last week. The earliest we could do the culvert would be summer of 2020 if everything goes really well.

3. We have the initial meeting for the Sand/ Salt Shed grant on April 2.

4. I got pricing for the white lines on the Class 2 Roads. It is $9,825 from L&D Safety Marking, and $7368 from Poirier Line Marking.

5. I have a proposal for the engineering of the Kenny Pond Dam from Bell Engineering. I am currently researching grants that may be available.

Thank You,

Jay Wilson Road Foreman
Christopher Williams Road Commissioner

ADMINISTRATIVE ASSISTANT’S REPORT
April 1, 2019

There have been 2 complaints of trash being dumped on the Dover Road Gravel pit area. I spoke with Road Forman about this. And mentioned the possibility of putting in a (game) camera to see if this continues.

Melissa Brown has done some extensive research to determine the start of the Grants in questions from last Selectboard meeting. In order to move the funds into a higher paying interest accounts. And she is here tonight to answer any questions.

I have received a letter from Mr. (Piet) van Loon just this afternoon, expressing interest in the vacancy to the NEWFANE DEVELOPMENT REVIEW BOARD.

Respectfully Submitted
Wannetta Powling

Selectboard Meeting Minutes 3.18.19

TOWN OF NEWFANE
SELECTBOARD MEETING
MINUTES
MARCH 18, 2019

BOARD MEMBERS PRESENT: Marion Dowling, Christopher Williams, Michael Fitzpatrick, Angela Sanborn, Shelly Huber,
OTHERS PRESENT: Jay Wilson, Wannetta Powling, Kurt Mayland,
CALL TO ORDER
The meeting was called to order at 6:00 p.m. by Marion Dowling, Chair
ADDITIONS/AMENDMENTS TO THE AGENDA
Amendments to the minutes of the Organizational meeting March 7 2019.
OTHER BUSINESS: Greg Record asked as to why there were missing articles, listing the salary for the Treasure and the Town Clerk. As well as the hourly wages of the other officials in the town reports since 2015. Greg Record also mentioned that he had called Vermont Secretary of State, that the Selectboard has done nothing wrong because they had not given themselves a pay increase in 5 plus years. Greg Record mentioned other articles regarding donations over $2000. Needing town meeting approval or anything new that had not been previously approved.
MINUTES
March 7 2019 Organizational meeting: A motion was made by Shelly Huber and seconded by Mike Fitzpatrick to approve the minutes as amended The motion carried unanimously.
ROAD BUSINESS
Road Foreman’s and Road Commissioner’s Report: See attached report.
A motion was made by Mike Fitzpatrick and seconded by Christopher Williams to accept the reports. The motion carried unanimously.
ADMINISTRATIVE ASSISTANT’S REPORT see attached report.

A motion was made by Christopher Williams and seconded by Mike Fitzpatrick to accept the reports as amended The motion carried unanimously.

SCHEDULED MEMBERS OF THE PUBLIC:
Kurt Mayland was here to discuss the Flea Market Property as a preferred site for a Solar Field.

NEW BUSINESS
Public announcement for the four committee vacancy’s in Newfane. Shelly Huber is going to contact the Brattleboro Reformer regarding a press release.

. A motion was made by Mike Fitzpatrick and seconded by Christopher Williams The motion carried unanimously.

OLD BUSINESS

Personal Policy
Rules of Procedure
Purchasing Policy

A motion was made by Marion Dowling to table these until April 1st Meeting. Christopher Williams seconded the motion . The motion carried unanimously.

CORRESPONDENCE
There were no new correspondence.

PAY ORDERS

A motion was made by Mike Fitzpatrick and seconded Christopher Williams to approve pay orders as follows:
• Accounts Payable Warrant No. 1920A in the amount of $90.00
• Accounts Payable Warrant No. 19019 in the amount of $162,658.83
• Accounts Payable Warrant No. 1918B n the amount of $3.11
• Accounts Payable Warrant No. 1918A in the amount of $590.47
• Accounts Payable Warrant No. 1918 in the amount of $50,308.99
• Payroll Warrant No. 11388 in the amount of $6,537.62
• Payroll Warrant No. 011386 in the amount of $7,892.85
• Payroll Warrant No. 11385 in the amount of $6,237.99
• Payroll Warrant No. 113838 in the amount of $5,158.99
• Accounts Payable Warrant No. 19020 in the amount of $30,787.18
• Payroll Warrant No. 11389 in the amount of $6,343.85

The motion carried unanimously.

ADJOURN

Motion to adjourned was made by Angela Sanborn seconded by Mike Fitzpatrick
The meeting adjourned at.7:16

Respectfully Submitted,
Wannetta Powling

ROAD FOREMAN’S AND ROAD COMMISSIONER’S REPORT
March 18, 2019

1. The new truck has been delivered and is in use.

2. Mud season is upon us and we have been working since Friday steady trying to keep roads somewhat passable. We had two very easy mud seasons and this one is more like the mud seasons we used to have.

3. We will be having the initial meeting with Marble Valley Engineering next week at the box culvert on Depot Rd.

4. The Kenny Pond Dam project update. I have contacted Ron Bell Engineering to get an estimate on the amount of material it will take to do the project as designed by the dam inspector.

5. I have the excavator bids ready to rebid if that’s what you want.

Thank You,

Jay Wilson Road Foreman
Christopher Williams Road Commissioner

ADMINISTRATIVE ASSISTANT’S REPORT
March 18, 2019

TOWN REPORTS: There has been some confusion’s with the amount of donations in Town Report – and we were able to go back and look at some of the line Items. Such as the Rescue which happens to be $49,916 on page 11. But then appears again on page 19 under PUBLIC SAFTY. Also the Windham Regional Commission $3,866.00 and that also appears on TOWN ASSESMENTS also on page 19. Our Treasurer has removed these 2 items from the SPECIAL APPROPRIATIONS. And put them in to the Assessment line Item. Thus lowering the overall amount of the $95,585.00 to a more Reasonable,& accurate amount of $41,803.00. This does not change the Budget amount – But just how the line items flow.
BANK ACCOUNTS: I have asked questions of Melissa the Treasurer of the type of accounts the Town has, and amounts of Interest earned on certain accounts. You have in front of you a report of the proposed changes we would like to suggest and the current amounts you are getting verses what we could be earring at another bank if we were to move a certain amount in to short term CD’s .
TRAINING: I will be going to the Grant Writing class on This Friday 9-4 in Bellows Falls. I will be leaving at noon on Thursday. But still be doing the 40 hours.
I have also had to register for the DER (Designated Employer Representative) April 24th that is a 3 hour training in PUTNEY for the Municipality’s that are required to do mandatory Drug – Alcohol Testing for CMV.
WEB SITE POSTING: I have a call in to Bahman Mahdavi about the website posting – I was shown how to post the agenda and the Minutes. And that does appear under the latest news on the right hand side of the screen. But I am not sure how it gets into Meetings & Minutes headings.

Respectfully Submitted
Wannetta Powling

Selectboard Minutes 3.18.19

TOWN OF NEWFANE
BOARD OF LIQUOR CONTROL MEETING MINUTES
MONDAY MARCH 18 ,2019

BOARD MEMBERS PRESENT: Marion Dowling, Mike Fitzpatrick, Shelly Huber, Christopher Williams, Angela Sanborn
OTHERS PRESENT: Wannetta Powling
CALL TO ORDER
The meeting was called to order at 7:16 p.m. by Marion Dowling, Chair.
REVIEW AND APPROVAL OF LIQUOR LICENSES

After review, a motion was made by Christopher Williams and seconded by Mike Fitzpatrick to approve the Liquor License applications of Rick’s Tavern The motion carried unanimously.

After review, a motion was made by Christopher Williams and seconded by Mike Fitzpatrick to approve the Liquor License applications of Four Columns The motion carried unanimously.

After review, a motion was made by Christopher Williams and seconded by Mike Fitzpatrick to approve the Liquor License applications of The Newfane Market The motion carried unanimously.

After review, a motion was made by Mike Fitzpatrick and seconded by Shelly Huber to approve the Liquor License applications of Fat Crow The motion carried unanimously.

After review, a motion was made by Mike Fitzpatrick and seconded by Angela Sanborn to approve the Liquor License applications of The Tree House The motion carried unanimously.

ADJOURN

A motion was made by Marion Dowling and seconded by Christopher Williams to adjourn at 7:20 p.m. The motion carried unanimously.

Respectfully Submitted,
Wannetta Powling