Category Archives: Board of Selectmen Meeting Minutes

Monday, March 11th, 2024, Selectboard Organizational Meeting Minutes

https://us06web.zoom.us/j/97227911757#success
(copy and paste the link into your web browser)
https//zoom. Us/join            Meeting ID:  972 2791 1757  Passcode:  352680

BOARD MEMBERS PRESENT:
Angela Litchfield, Ann Golob (Zoom), Katy Johnson–Aplin, Mike Fitzpatrick (phone), and Jeffrey Chevalier.

OTHERS PRESENT: Greg Record, Jane Douglas (Zoom), and Wannetta Powling (Administrative Assistant).

CALL TO ORDER:
The meeting was called to order at 6:00 p.m. by Administrative Assistant Wannetta Powling.

ADDITIONS/AMENDMENTS TO THE AGENDA
Powling requested that DV Fiber be added to the appointments, and a Town Constable needs to be appointed.
Add an item for Old Business at the end of appointments before adjournment; the Certificate of Highway Miles needs to have Selectboard signatures.

ELECT CHAIR, VICE-CHAIR, & CLERK
Golob nominated Angela Litchfield as Chair. Fitzpatrick seconded the nomination.
The motion carried.
The nomination was accepted.
Selectboard Chair Angela Litchfield began running the meeting.

Fitzpatrick nominated Golob as Vice-Chair. Litchfield seconded the nomination.
The motion carried 4/0/1. Golob abstained, and the motion passed.
The nomination was accepted.

Johnson–Aplin nominated Wannetta Powling as Clerk. Fitzpatrick seconded the nomination.
The motion carried.
Powling was elected as Clerk.

MEETING SCHEDULES:

Date, Location, & Time of Regular Selectboard Meetings:
Chevalier made a motion, seconded by Golob, to hold the regular Selectboard meetings on the first and third Monday of each month at 6:00 p.m. at the Newfane Town Office and via Zoom. The motion carried.

BOARD OF HEALTH, LIQUOR CONTROL, AND CANNABIS CONTROL COMMISSION:
Johnson-Aplin made a motion, seconded by Golob, to meet as the Board of Health, the Local Board of Liquor Control, and the Cannabis Control Commission as needed.
The motion carried.

LOCATION FOR POSTING OF NOTICES & MINUTES
Chevalier made a motion, seconded by Johnson-Aplin, to set the official locations for posting notices and minutes as the Newfane Town Office, Moore Free Library, Front Porch Forum, W.W. Building Supply, South Newfane/Williamsville Post Office, and the official Town of Newfane website. The motion carried.

OFFICIAL NEWSPAPER FOR POSTING OF NOTICES & ADVERTISEMENTS
A motion was made by Chevalier and seconded by Johnson–Aplin to name Brattleboro Reformer as the official newspaper. The motion was made to use the Brattleboro Reformer as the posting paper for notices.
The motion carried.

ADD NAME OF NEW CHAIR TO PERSONNEL POLICY (Sign new Personnel Policy)
Copies of the personnel policy were unavailable for the Board to review and make changes for consideration. It will be available at the next meeting for adoption and signing.

CONFLICT OF INTEREST POLICY; SELECTBOARD RULES OF PROCEDURE; FINANCIAL POLICIES
The Conflict-of-Interest Policy, Rules of Procedure, Financial Policies, and Purchasing Policies will be available for the board to review at the next meeting for adoption and signing.

APPOINTMENTS:

ROAD COMMISSIONER:  Tabled until 3/18/2024.

EMERGENCY MANAGEMENT COMMITTEE:
A motion was made by Fitzpatrick and seconded by Johnson–Aplin to appoint Steve Jones, Todd Lawley, Greg Record, Josh Brookes, and Jay Wilson to the Emergency Management Committee. The motion carried.

EMERGENCY MANAGEMENT COORDINATOR:
Johnson–Aplin made a motion and was seconded by Chevalier to appoint Jay Wilson as Emergency Management Coordinator. The motion carried.

DELEGATE TO WINDHAM REGIONAL COMMISSION:
A motion was made by Chevalier and was seconded by Fitzpatrick to appoint Ann Golob as a delegate to the (WRC) Windham Regional Commission.
The motion carried.

DELEGATE TO WINDHAM REGIONAL COMMISSIONTabled until 3/18/2024.

POUND KEEPER:
Johnson–Aplin made a motion and was seconded by Chevalier to appoint Windham County Humane Society as Pound keeper. The motion carried.

FENCE VIEWERS:
Johnson–Aplin made a motion and was seconded by Fitzpatrick to appoint Larry Robinson, Greg Record, and George Friend as Fence Viewers.
The motion carried.

REPRESENTATIVE TO RESCUE, INC.:
Fitzpatrick made a motion and was seconded by Johnson–Aplin to appoint Win Clark as Representative to Rescue, Inc.
The motion carried.

TOWN ENERGY COORDINATOR:
Golob made a motion and was seconded by Chevalier to appoint Kim Friedman as Town Energy Coordinator.
The motion carried.

TREE WARDEN:  Fitzpatrick made a motion and was seconded by Golob to Appoint Bill Guenther as Tree Warden.
The motion carried.

SENIOR SOLUTIONS REPRESENTATIVE: Vacancy

WINDHAM SOLID WASTE MANAGEMENT DISTRICT:
 A motion was made by Johnson-Aplin and seconded by Chevalier to appoint Doris Knechtel with Mike Fitzpatrick as Alternate Representative(s) to Windham Solid Waste Management District.
The motion carried.

VERMONT GREEN-UP COORDINATORS:  Vacant

PLANNING COMMISSION:
Golob made a motion and was seconded by Johnson–Aplin to appoint Nolan Edgar for a three-year term to the Planning Commission.
The motion carried.

PLANNING COMMISSION:
Tabled 3/18/2024 to appoint Kate Gehring for a one- or three-year term to the Planning Commission.

PLANNING COMMISSION:
A motion was made by Johnson-Aplin and was seconded by Golob to appoint James Bressor for a one-year term to the Planning Commission. The motion carried.

DEVELOPMENT REVIEW BOARD:
 A motion was made by Johnson-Aplin and was seconded by Fitzpatrick to appoint David Hull as an Alternate for a three-year term. The motion carried.

DEVELOPMENT REVIEW BOARD:
A motion was made by Fitzpatrick and seconded by Chevalier to appoint David Brown for a three-year term. The motion carried.

WILLIAMSVILLE HALL COMMITTEE:
Johnson-Aplin made a motion, seconded by Fitzpatrick, to re-appoint all the current Williamsville Hall Committee members: Kevin Borella, Jon Julian, Maggie Kemp, Kate Conway, Kassie Rubico, Steve Levine, Dale Stevens, Francine (“Penny”) Tuerk, Austin Rice, and Eben Viens.
The motion carried.

TOWN OFFICE BUILDING COMMITTEE:
 A motion was made by Golob and was seconded by Chevalier to re-appoint Mike Fitzpatrick, Melissa Brown, Jay Wilson, and Wannetta Powling to the Town Office building committee.
The motion carried.

DELEGATES TO DV FIBER (DEERFIELD VALLEY COMMUNICATIONS UNION DISTRICT):
A motion was made by Johnson-Aplin and was seconded by Chevalier to appoint Jane Douglas as the representative and Luke Stafford and Edward Collins as the alternates to the DV FIBER.
The motion carried.

OPEN ELECTED OFFICIAL’S POSITIONS:

CONSTABLE:
A motion was made by Fitzpatrick and was seconded by Golob to appoint Archer Mayor as Constable.
The motion carried.

The following appointments were missing from the agenda.

DEPUTY HEALTH OFFICER:
A motion was made by Fitzpatrick and seconded by Chevalier to appoint Archer Mayor as Deputy Health Officer.
The motion carried.

GRAND JUROR:
A motion was made by Fitzpatrick and was seconded by Chevalier to appoint Archer Mayor as Constable.
The motion carried.

TRAFFIC CALMING COMMITTEE:
Fitzpatrick made a motion, seconded by Golob, to appoint Katy Johnson-Aplin and Jeff Chevalier as members of the Traffic Calming Committee.
The motion carried.

OLD BUSINESS:
VTrans Certificate of Highway Miles.
Fitzpatrick made a motion and was seconded by Golob to approve the Selectboard’s signing of the Certificate of Highway Miles. Motion passed.

ADJOURNMENT:
Johnson-Aplin made a motion to adjourn at 6:41 p.m.

Respectfully Submitted
Wannetta Powling
Administrative Assistant
AL

NEWFANE SELECTBOARD

Regular Meeting Monday, March 4th, 2024

https://us06web.zoom.us/j/97227911757#success
(copy and paste the link into your web browser)
https//zoom. Us/join            Meeting ID:  972 2791 1757 Passcode:  352680

 

BOARD MEMBERS PRESENT:   Angela Litchfield, Katy Johnson-Aplin, Ann Golob, Jeffrey Chevalier, and Mike Fitzpatrick.


PRESENT
:  Deborah Luskin (Town Moderator), Jon Julian (Williamsville Hall Committee), Marion Dowling, Cristine White, Priscilla Cotton, Greg Lopiccolo, David Hull, (Newfane Anew) Henriette Mantel, Kate Gehring (Planning Commission), Melissa Brown (Treasurer), Austin Rice (BCTV), and Wannetta Powling (Administrative Assistant).

Zoom: Jane Douglas (Planning Commission).

CALL TO ORDER:  The meeting was called to order at 6:00 p.m. by Selectboard Chair Angela Litchfield.

CONFIRM PROPERLY WARNED:  Powling confirmed the meeting had been properly warned.


ADDITIONS/AMENDMENTS
TO AGENDA:  
Correction to the approval of the minutes for Tuesday, February 20th, 2024.

APPROVAL OF MINUTES:
Tuesday, February 20th, 2024, Special Minutes

Johnson-Aplin made a motion to accept the February 20th special minutes, and Chevalier seconded.
Motion passed.

 ROAD FOREMAN’S & ROAD COMMISSIONER’S REPORT:
(Road foreman sick- no report.)

TREASURERS REPORT:
None

ADMINISTRATIVE ASSISTANT’S REPORT: 

  1. I have written out explanations for some of the articles for the Town meeting tomorrow.
  2. I will be out of the office all day on Thursday, which is normally the Selectboard Reorganizational meeting.
    Would you like to move this meeting to Monday, March 11th?
  3. I have followed up with Steve Levine regarding the request for the large antique wagon wheel at the Williamsville Hall; Steve and the Hall Committee agree that it would be better preserved at the Historical Society.

Fitzpatrick made a motion to accept the Administrative Assistant Report, and Golob seconded. Discussion:
It was agreed that the Organizational meeting would be held on Monday, March 11th, at 6 pm.
The vote was called;
the motion passed.

COMMITTEE REPORT:
Planning Commission – Kate Gehring, the following is a letter emailed to the Selectboard. Litchfield read the letter.

To the Members of the Newfane Selectboard:
I write on behalf of the Newfane Planning Commission to let you know that the Planning Commission is working on a proposal for a revolving loan fund for housing that would be funded by a portion of Newfane’s ARPA monies. The primary goal is to offer low-interest loans for Newfane property owners to upgrade existing rental housing or to convert or create apartments or Accessory Dwelling Units (ADUs) in existing buildings and properties.

Housing was one of Newfane residents’ top priorities in the Planning Commission’s 2022 Survey of Newfane residents’ priorities for ARPA funding allocation. Housing needs for local residents have grown more acute over the past two years – and this local issue is compounded by state and national housing shortages.

The Planning Commission has looked at ways to address this issue from several angles. Among them, last year we hosted a panel of speakers who discussed ways to increase housing through incremental development, and loan and grant programs for apartment upgrades available from Windham and Windsor Housing Trust and the state of Vermont. As you know, we are currently working with the Windham Regional Commission on bylaw amendments that are intended to support increased housing access as part of Newfane’s Bylaw Modernization Grant.

Given the time pressure for ARPA funding and, we understand, a growing number of individual requests for private and project-specific grants to be paid from Newfane’s ARPA funds, we want to confirm that we are working on a housing-related proposal. We respectfully suggest that the Selectboard reserve remaining ARPA funds for investment in a public project that responds to the community priorities identified in the Planning Commission’s 2022 survey.

Ann Golob has been assisting us – including the suggestion to explore the possibility of a revolving loan fund – and we appreciate her engagement. Feel free to reach out to me, to Ann, or to Nolan Edgar, Jane Douglas, or James Bressor with any questions.

Many thanks, as always.
Kind regards,
Kate Gehring

Discussion ensued:
Comments and questions were heard from members of the Selectboard, Deborah Luskin, Marion Dowling, and Henriette Mantel.

Golob made a motion to reserve $150,000 for the Revolving Loan fund. Chevalier seconded.
Motion passed.

 

SCHEDULED MEMBERS OF THE PUBLIC:
Town Moderator Deborah Luskin complimented the Selectboard on this year’s town report. A recommendation would be to include the Traffic Calming Committee report in future town reports. Luskin encouraged the Selectboard to apply the auditor’s recommendation to implement Fraud Risk Assessment Protection found on page 82.

Discussion ensued.
Luskin shared Roberts Rules of Procedure and the sequence for discussing Articles and when and how to make a proper motion.

 Newfane Anew Music Committee – Greg LoPiccolo and David Hull
Follow up regarding ARPA request from Tuesday, February 20th Selectboard meeting: Request had been made by the Selectboard for a more detailed estimate of the sound and lighting upgrades proposed for the Union Hall. Greg LoPiccolo and David Hull submitted the request which included an itemized list for equipment totaling $17,844.00 and electrical and carpentry work of $8,000, bringing the total request to $25,844.00.

Discussion ensued:
Local contractors who would do the work included Jerry Stockman, who helped with similar upgrades at the Williamsville Hall, and David Lyons from Townshend. Stockman is a professional technician who has worked at the New England Youth Theater and was able to help get wholesale prices for the equipment to maintain quality and keep the cost affordable.

Fitzpatrick made a motion to grant the total amount of $25,844.00 Johnson-Aplin seconded.
Motion passed 4-1, and Litchfield abstained.

Williamsville Village—Jon Julian and Walter Phelps request ARPA funds to repair and, in some places, replace the sidewalk in Williamsville Village. Julian stated that over time, the sidewalk has suffered neglect. With the road surface being raised, it has been buried in areas. Many sections are broken, and in other areas, they are missing, becoming essentially unusable.

The proposed work would be at the same grade as the roadway, facilitating snowplow work and keeping access to the existing driveways. Julian will follow up with a cost from Evans Construction on the repairs for the sidewalks in Williamsville.

Discussion ensued: The question was raised whether the State offers any grants for sidewalk repair. No one knew. Golob mentioned that the town’s procurement policy would still need to be followed if the town agreed to the expense which would mean putting the request out to bid. It was agreed to continue with Evans Construction to get an estimate so we would know the potential size of the job.

Newfane Cemetery Association Henriette Mantel—Requested $5,000.00 from the ARPA funds; all money will be used to repair and maintain memorials and grounds at the Hill and Woodlawn cemeteries.


Discussion ensued:
Jane Douglas, a trustee of South Newfane Cemetery, commented that there are over 20 cemeteries in Newfane, of which three are privately operated and have their own endowments. This includes the Hill and Woodlawn cemeteries as well as the South Newfane Cemetery and one more on Depot Road. Douglas said this could set a bad precedent and “be heading down a slippery slope” if the town was supporting private cemeteries that had established endowments for this purpose. Otherwise, you would need to consider requests from the other private cemeteries. Douglas raised the question whether the Town of Newfane should reconsider establishing a Cemetery Commission that would include all the cemeteries in Town that wanted to join. The Board asked Douglas if she would investigate whether there would be interest in doing so among those involved in the private cemeteries.


Fitzpatrick made a motion to approve the $5,000 ARPA request for the Newfane Cemetery Association. Golob seconded.
Motion passed.

UNSCHEDULED MEMBERS OF THE PUBLIC:
None

NEW BUSINESS
None

OLD BUSINESS:

  1. Town Beautification (Chevalier)
    Making progress, I will speak with Wilson regarding the steel from the Arch Bridge being moved to his location.
  2. FEMA buyout of South Newfane General Store (Golob)

Waiting for the Sub-Grant approval letter from the Emergency Management, and then to proceed with the appraisal of the property.

Golob contacted four building appraisers,

  • Shawn Sargent estimates $2,500.
  • Leslie Shaw estimates $950.
  • Brian Audio estimated between $1,500-1,800
  • David Buckley estimates $4,000.

Golob recommended Sargent who had the most experience dealing with these types of FEMA buyouts. This would help to ensure that Newfane did its due diligence by offering the property owner a fair appraisal of the property.

Chevalier made a motion to approve Shawn Sargent at $2,500 for appraising the South Newfane General Store properties. Golob seconded. Motion passed. 4/1.

Golob made a motion to authorize Litchfield to sign the contract. Chevalier seconded. Motion passed.

  1. ARPA Funds Updates (Golob) Resolution for ARPA Allocations
    Tabled until March 18th, 2024, meeting in order to allow the Treasurer to calculate the updated account figures.
  2. Personnel Policy changes/ recommendation (Johnson-Aplin/Chevalier)
    None

February 20th Selectboard Meeting-Follow-up:
Selectboard has drafted a letter to address Bill Morse’s letter regarding zoning concerns. It will be mailed this week.

CORRESPONDENCE:

PAY ORDERS

  1. Payroll # 11668                 $  5,730.75
  2. Payroll # 11669                 $  6,592.20
  3. AP # 24019                        $ 35,703.09

Johnson-Aplin made a motion to approve the pay orders. Chevalier seconded.
Motion passed.

 ADJOURN:

Johnson-Aplin made a motion to adjourn. The meeting was adjourned at 8:11 p.m.
Respectfully submitted,

Wannetta Powling,
Administrative Assistant
AL/AG

NEWFANE SELECTBOARD MINUTES

Special Meeting Tuesday, February 20th, 2024

https://us06web.zoom.us/j/97227911757#success
(copy and paste the link into your web browser)
https//zoom. Us/join            Meeting ID:  972 2791 1757 Passcode:  352680

 

BOARD MEMBERS PRESENT:
Angela Litchfield, Katy Johnson-Aplin, and Mike Fitzpatrick.
Zoom: Ann Golob and Jeffrey Chevalier.

PRESENT:  Merle Tessier (Zoning Administrator), Steve Levine (Williamsville Hall Committee), Jon Julian (Williamsville Hall Committee), David Cotton (DRB), Jeff Bodge, Marion Dowling, Cristine White, Priscilla Cotton, Greg Lopiccolo, David Hull, (Newfane Anew) Austin Rice (BCTV) and Wannetta Powling (Administrative Assistant).

Zoom:  Jay Wilson (Road Foreman), Melissa Brown (Treasurer), Jane Douglas (Planning Commission), Dot Maggio (Brookline Selectboard), Stanley Noga Jr. (Brookline Selectboard), Deb Luskin (Town Moderator).

CALL TO ORDER: 
The meeting was called to order at 6:00 p.m. by Selectboard Chair Angela Litchfield.

CONFIRM PROPERLY WARNED:
Powling confirmed the meeting had been properly warned.


ADDITIONS/AMENDMENTS
TO AGENDA:  
Fitzpatrick requested that the Executive Session be moved until after the scheduled members of the public.

EXECUTIVE SESSION:                                                                     

                      1 VSA ~313 (a) (3) Employment matter of public officer or employee.

APPROVAL OF MINUTES:

  1. February 5th, 2024, Regular Minutes
    Fitzpatrick made a motion to accept the February 5th regular minutes, and Golob seconded. Chevalier and Johnson-Aplin abstained.
    Motion passed.

 

ROAD FOREMAN’S & ROAD COMMISSIONER’S REPORT:

  • I sent an email to the insurance adjuster on February 13 about Adam’s Hill Bridge, and I have not heard anything from them yet.
  • We have the cost for the boring tests for the Loop Rd box culvert, and I have attached it.
  • I was in contact with Fitzgerald Environmental about the project near the Green Iron Bridge; they will get back to us if they can send us a proposal for the NRCS work.
  • I have someone (Cody Towner) who will help us on nights and weekends when he is not working his regular job. He already has his CDL and medical card.

Fitzpatrick made a motion to accept Road Forman’s Report, and Golob seconded.

 Discussion:
In regards to looking for someone to help on nights and weekends, Litchfield asked Wilson if he had submitted any employment paperwork and if the CDL driving record had been verified. Wilson stated that the paperwork still needs to be filled out and will report back to the Board if there are any issues.

Litchfield will also follow up with Attorney Fisher on the agreement between Triebert and Ross with the Town of Newfane for the Watershed protection work in the Rock River at the Green Iron Bridge on Parish Hill Road.

Golob asked if Ron Bell had been available to complete the work for the Gravel Pit. Wilson said he had not heard anything from Bell. Fitzpatrick offered to follow up with Bell to confirm that work is nearly completed for the Newfane projects.

Deborah Luskin- For Town Meeting, he town moderator asked Wilson to check that the steps and ramp of Union Hall will be cleared, and to mark at least one space as a designated accessible parking area. Wilson confirmed that he would do so.

Wilson shared that the Norwich University students who have studied the Rock River area will hold a public presentation at the Williamsville Hall on Thursday, February 29th at 6 pm.

The vote was called; motion passed.

TREASURERS REPORT:

Discussion: Resolution regarding the ARPA Allocation; Brown and Golob have spoken with Katy Buckley at VLCT for additional information on the assignment of the ARPA funds before the December 2024 deadline. The resolution was discussed explained the difference between approving expenses and how it is accounted for in our general ledger. The goal of the resolution is to account for the expenses in the general ledger. The Selectboard can proceed with approving expenses as it has in the past and the Treasurer will account for them in the general ledger as town expenses. Moving the funds into the general ledger and out of the ARPA allocation fund will create a surplus. The town auditors will advise on how to address the surplus if it has not been spent at the end of the fiscal year.

It was agreed that the resolution would be held off to the next meeting so Selectboard members could review the resolution.

ADMINISTRATIVE ASSISTANT’S REPORT: 

  1. To follow up on Deborah’s [Luskin] question, I spoke with Marc Gray a month ago and notified him that the Town Meeting will be held at the Union Hall this year. The steps and ramps would need to be given attention.
  2. Town Reports arrived this afternoon. I will begin labeling them tomorrow and send them out when Jay and the road crew can help take them to the Post Office.
  3. I have been gathering information and prices for the new website design. I want to schedule a presentation for the Selectboard after the Town Meeting.
  4. I made copies of the package received on February 7th for you to review. Please let me know how you would like to proceed.

Fitzpatrick made a motion to accept the Administrative Assistant Report, and Johnson-Aplin seconded.

 Discussion:
Nancy Rysz has a package of information she feels needs to be presented to the NRCS and USDA Water Protection agencies and reviewed again. Wilson commented that he believes the NRCS does a one-time fix of flood damages. Rysz was offered a buyout previously but rejected it. Fitzpatrick said he would be willing to go and look at the site with Wilson.

The vote was called; motion passed.

COMMITTEE REPORT:
Williamsville Hall – Steve Levine and Jon Julian came to ask the Selectboard for  ARPA funds to install an emergency generator. The hall has increased usage including hosting community breakfasts, movie nights, the twice-a-week Tai Chi classes, and the Rock River performances.

It served as a meeting place during Tropical Storm Irene. Offering a place for people to get a hot meal, use the restrooms, fill their water bottles, list postings for lost and found items, and get information, the Hall committee noted that the Hall may need to offer emergency shelter in the future, and a generator would help meet their needs.

Doug Clevland – Clevland Electric gave an estimate for a generator of $9,000.00 and an additional $500.00 for installing the propane line.

Fitzpatrick made a motion to approve $9,500.00 of ARPA funds for Williamsville Hall. Chevalier seconded.
Motion passed 5/0.

Golob asked Levine to submit his request for ARPA funds in writing; this would be used to update the ARPA information on the town website.

SCHEDULED MEMBERS OF THE PUBLIC:

Town Moderator Deborah Luskin recommended that the Selectboard review the articles and choose who would be called upon to respond to questions raised by the voters at the town meeting. Litchfield suggested that the Board could do this at their next meeting.

Newfane’s three legislative representatives will appear at the Town meeting to report on issues concerning Newfane.

Luskin asked for contact information for the NewBrook PTO in order to inquire if they would provide food at the Town meeting, Litchfield said would get Luskin that information.

Luskin was invited to return for a follow-up to a pre-Town meeting on Monday, March 4th.

 

UNSCHEDULED MEMBERS OF THE PUBLIC:
Newfane Anew  Music Committee – Greg LoPiccolo and David Hull spoke with the Selectboard about the plans for a monthly local music night at the Union Hall and on the Town Green. The musicians will help by bringing their equipment and lighting for a pro-quality sound and lighting experience. This proposal requests $ 22,000.00 from the ARPA funds to help install equipment in Union Hall in order to bring it up to the same quality as Williamsville Hall. A PA system and lighting system would allow musical events, plays, meetings, and get-togethers to happen at the hall more easily.

Discussion:
Members of the Selectboard asked for a more detailed proposal to be submitted. The Selectboard invited the Newfane Anew Music Committee to return for the March 4th meeting.

NEW BUSINESS
None

EXECUTIVE SESSION:
Litchfield asked for a motion to go into Executive Session to discuss.                                                                       
                      1 VSA ~313 (a) (3) Employment matter of public officer or employee.

Fitzpatrick made a motion to go into Executive Session, and Johnson-Aplin seconded.

Merle Tessier, David Cotton, and Wannetta Powling were invited to attend.

Entered Executive Session at 6:55 pm.

Fitzpatrick made a motion to leave Executive Session, and Johnson-Aplin seconded.

Left Executive Session at 7:19 pm.

No determination was made.

OLD BUSINESS:

  1. Town Beautification (Chevalier)
    One Bench design has been submitted; it was agreed to extend the deadline and spread the word to woodworking crafters and organizations like the NBFD, and PTA, and suggest family memorial tributes. More applications are being requested.

Golob made a motion to extend the deadline for Bench Design until March 15th. Fitzpatrick seconded.
Motion passed 5/0.

  1. FEMA buyout of South Newfane General Store (Golob)

The Town has been approved for the buyout and is awaiting the subgrant agreement letter from the Vermont Emergency Management office. The next step is to hire a property appraiser. Brown gave a list of six appraisers that have been recommended by neighboring towns and Golob has begun to contact them to request a price and timeframe. Per our purchasing policy, if the work can be done for less than $2,000 or requires specialized knowledge, we do not need to put it out to bid.

  1. ARPA Funds Updates (Golob) Resolution for ARPA Allocation

Discussion ensued:
This was discussed as part of the Treasurer’s report.

  1. Personnel Policy changes/ recommendation (Johnson-Aplin/Chevalier)
    None

Follow-up:
Marion Dowling and Cristine White shared concerns at the meeting on February 5 regarding the Article on Gaza.

Golob researched the voter-backed petition with VLCT and confirmed what Dowling and White had reported that the Selectboard has the right to reject a petition if it is not related to town business. At this point in time since the deadline for the warning has passed, VLCT suggested that if there was a preference not to discuss the article, someone could make a motion to effectively “passover” the article at the floor meeting when it comes up. The motion would be to move or postpone the motion indefinitely. VLCT’s recommendation to ask the Moderator for the proper wording. Golob offered to contact Deb Luskin (who had left the meeting at this point) to ask her to report back to the Selectboard at the next meeting.

CORRESPONDENCE:
Email from Brookline Selectboard Chair Dot Maggio– Shared Services with Brookline.
Litchfield read the email. Discussion ensued.
Further discussion is necessary; a follow-up will be held after the town meeting in March.

Email request from Laura Wallingford-Bacon requesting if the Board would agree that the large antique wagon wheel currently located in the Williamsville Hall be donated to the Windham Historical Society.

The Selectboard agreed but would like to confirm with the Hall Committee that they are okay with the donation. Wannetta is to contact the Williamsville Hall Committee.

Chevalier and Golob, who were attending the meeting remotely, left at 8:03 p.m.

PAY ORDERS:
Payroll # 11666               $ 5,976.38
Payroll # 11667               $ 6,51.20
AP # 24018                     $ 102,119.91

Fitzpatrick made a motion to approve the pay orders. Johnson-Aplin Seconded.
Motion passed.

 ADJOURN:
Fitzpatrick made a motion to adjourn. The meeting was adjourned at 8:11 P.M.

Respectfully Submitted,
Wannetta Powling,
Administrative Assistant
AG /AEL

Selectboard Regular Meeting Monday, February 5th, 2024

 https://us06web.zoom.us/j/97227911757#success
(copy and paste the link into your web browser)
https//zoom. Us/join       Meeting ID:  972 2791 1757 Passcode:  352680

 

BOARD MEMBERS PRESENT:   Angela Litchfield, Mike Fitzpatrick, and Ann Golob (Zoom).
Absent: Jeffrey Chevalier and Katy Johnson-Aplin.

PRESENT:  Marion Dowling, Cris White, Austin Rice (BCTV), and Wannetta Powling (Administrative Assistant).
Zoom:  Jay Wilson (Road Foreman). Phone: Melissa Brown (Treasurer),

CALL TO ORDER:  The meeting was called to order at 6:03 p.m. by Selectboard Chair Angela Litchfield.

CONFIRM PROPERLY WARNED:  Powling confirmed the meeting had been properly warned.

ADDITIONS/AMENDMENTS TO AGENDA:  
Golob requested an update on the status agreement between the Town of Newfane and property owners Ross and Triebert. To follow the Road Foreman’s Report.

APPROVAL OF MINUTES:
(taken out of order)

  1. January 16th, 2024, Special Minutes
    Fitzpatrick made a motion to accept the January 16, 2024, special minutes, and Golob seconded.
    Motion passed.
  2. January 22nd, 2024, Regular Minutes
    Fitzpatrick made a motion to accept the January 22nd, 2024, regular minutes, and Golob seconded.
    Motion passed.

    ROAD FOREMAN’S & ROAD COMMISSIONER’S REPORT
  1.  I have not heard anything additional from the trucking companies’ insurance.
  2.  The town attorney is preparing the easement for the Loop Road box culvert.
  3.  We have a proposal from MSK Engineering for the gravel pit work.
  4.  We have been putting out cold patches as we get nice days to patch some holes in the pavement.
  5.  We have submitted the ‘Stream Alteration Permit’ to ANR for the Loop Rd. Culvert.

Fitzpatrick made a motion to accept Road Forman’s Report, and Golob seconded.

Discussion:
3.)  Ron Bell sent an email that he would work on the projects for Newfane this week.
Golob made a motion to approve the contract for MSK Engineering and hold it in case it is needed next week. Fitzpatrick seconded.
Motion passed.

Vote was called
Motion passed

NRCS contract- Litchfield will contact Attorney Fisher to follow up on the agreement between the Town of Newfane and property owners for the shared cost of the work and maintenance of the Rock River repairs.

ADMINISTRATIVE ASSISTANT’S REPORT: 

  1. The Town Report is at the printers. I will review the proof on Friday, the 9th; the reports are expected to be delivered by Tuesday, February 20th.
  2. I attended the VLCT Legislative update last Monday; the current H-629 Delinquent Tax Bill is a concern we should follow closely. Attached is the Bill for your review.
  3. Carol’s memo regarding the renewal of the Liquor License for the Green Mountain Wine Shop.
  4. I have a memo for you to authorize the Treasurer to make this change, which was approved at the January 11th Budget meeting.
    Administrative Assistant: It was confirmed that Powling would be given an additional one dollar per hour and include back pay to be added to the current .45 cents raise to meet the 2024 Cost-of-living increase.

Fitzpatrick made a motion to accept the Administrative Assistant Report, and Golob seconded.

      1.) Litchfield will also review the proof of the Town Report as a second pair of eyes.
3.) Litchfield read the Memo from Town Clerk Carol Hesselbach.
4.) Memo regarding back pay

From Town Clerk:
January 24, 2024
I received an application from the Green Mountain Wine Shop for the renewal of a second-class liquor license. In accordance with your decision last May, I requested that the shop pay the town fee of $70, and I will approve the application when it is received.

 COMMITTEE REPORT:
Williamsville Hall – Steve Levine
Rescheduled

SCHEDULED MEMBERS OF THE PUBLIC:
None

UNSCHEDULED MEMBERS OF THE PUBLIC:
Marion Dowling came to the meeting to discuss her concerns regarding the addition of the citizen-backed article added to the Newfane warning regarding Gaza. Dowling quoted her research from the Vermont Secretary of State. “Not every petition or article must be included in the warning – the topic for discussion must be an issue that the voters have the power to decide.” The January 23, 2024, edition of the Brattleboro Reformer had an article about the addition of this article to be discussed at the town meeting. Dowling was concerned that a small group of residents that show up for floor votes on Articles will end up speaking for the entire Town of 1,700 residents and that the purpose of the Town meeting is to discuss civic Issues and local problems that concern residents, such as Roads, Budgets, and Schools.

Golob stated that the understanding of the Selectboard was that if the petition submitted had the correct number of signatures, it would need to be included in the Warning as an Article. She thanked Dowling for the information and will contact VLCT for more information.

NEW BUSINESS
None

OLD BUSINESS:

  1. Town Beautification (Chevalier)
    None
  2. FEMA buyout of South Newfane General Store (Golob)
    None
  3. ARPA Funds Updates (Golob)
    Resolution for ARPA Allocation

Golob shared information from her meeting with Katy Buckley (VLCT) and Melissa Brown (Treasurer) with recommendations for a resolution for the obligation of the remaining ARPA funds. (Brown was contacted on the phone.)

Discussion ensued:

Golob had a prepared resolution for Selectboard signature to allow the funds to be moved into a different account. Tabled: Until the full Selectboard was in attendance.

  1. Personnel Policy changes/ recommendation (Johnson-Aplin/Chevalier)
    None

CORRESPONDENCE:

  1. DRB Membership Appointment Request David Brown
    Fitzpatrick made a motion to approve David Brown’s appointment to the Development Review Board. Golob seconded the motion.
    Motion passed. Powling will send a letter of appointment to Mr. Brown.
  2. The Newfane Inn and Wellness Center- Lori Damato – Formal request for ARPA funds.
    Golob noted that anyone can apply for the ARPA funds and that Damato was misinformed when she was told that was not the case. To date, the Selectboard has not made grants to businesses and has used the ARPA funds only for non-profit and town needs (such as emergency generators).
    The Selectboard agreed that the work to restore the Newfane Inn has made a meaningful impact on Newfane.
    Tabled: Until the full Selectboard was in attendance to vote.
  3. Bill Morse follows up on the previous letter submitted.
    Morse requested answers on why a specific DRB variance had been granted several years ago. He feels that not every resident application is given the same equal treatment.

Fitzpatrick made a motion for two present Selectboard members to approve Pay Orders. Golob seconded the motion.
Motion Passed
Golob, who was attending the meeting remotely, left at 7:25 p.m.

PAY ORDERS

    1. Payroll # 11663               $ 7,028.01
    2. Payroll # 11664               $ 6,279.31
    3. Payroll # 11665               $ 6,588.47
    4. AP # 24017                      $ 990,014.87

ADJOURN:

Fitzpatrick made a motion to adjourn. The meeting was adjourned at 7:40 P.M.

Respectfully Submitted,
Wannetta Powling,
Administrative Assistant
AG/AL

 

 

 

 

 

PLANNING COMMISSION SPECIAL MEETING MINUTES of January 17, 2024

NEWFANE PLANNING COMMISSION SPECIAL MEETING MINUTES of January 17, 2024

COMMISSION MEMBERS PRESENT: Kate Gehring, Nolan Edgar, Jane Douglas, James Bressor

OTHERS PRESENT: Ann Golob (Newfane Selectboard)

CALL TO ORDER
Kate called the meeting to order at 6:02 PM.

NEW BUSINESS
Conversation with Ann Golob about potential revolving loan fund for housing, use of town ARPA funds:
Ann Golob joined the Commission for a conversation about creating a potential revolving loan fund for housing, using town ARPA funds. Commissioners will research revolving loan funds in other towns and continue the discussion.

ADJOURNMENT
A motion was made by James and seconded by Jane to adjourn the meeting at 6:34 pm.
The motion carried unanimously by voice vote.

Respectfully Submitted,
Nolan Edgar

Selectboard Special Minutes Monday, January 22nd, 2024

NEWFANE SELECTBOARD
Special Meeting Monday, January 22nd, 2024

https://us06web.zoom.us/j/97227911757#success (copy and paste the link into your web browser)
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BOARD MEMBERS PRESENT:   Angela Litchfield, Katy Johnson-Aplin, Mike Fitzpatrick.
Zoom: Jeffrey Chevalier and Ann Golob.

PRESENT
:
Attorney Robert Fisher, Gordon Bristol, John Walker, Michael Mayer, Merle Tessier (Zoning Administrator), and Wannetta Powling (Administrative Assistant).
Zoom:  Jay Wilson (Road Foreman).

MEETING CALL to ORDER:
The meeting was called to order at 5:04 p.m. by Selectboard Chair Angela Litchfield.

CONFIRM MEETING PROPERLY WARNED:
Powling confirmed the meeting had been properly warned.

ADDITIONS/AMENDMENTS to AGENDA:  
None

SCHEDULED MEMBERS OF THE PUBLIC:
Higher Ground Natural Burial:
Attorney Robert Fisher clarified for the Selectboard its responsibility regarding the driveway access permit that was revoked on September 18th, 2023, for violations of conditions at the Higher Ground Natural Burial on Sunset Lake Road.


Discussion ensued:
The Selectboard heard comments, clarifications, questions, and responses from Gordon Bristol, John Walker, Michael Mayer, and members of the Selectboard; it was determined that the applicant needs to request a Jurisdictional Opinion from Act 250 and there needs to be a Development Review Board hearing on the second revised plan.

This matter is still pending; the Selectboard has not re-instated the access permit. Mayer asked whether he could cut firewood from the proposed Higher Ground Natural Burial site. Fitzpatrick clarified that he should not and should reserve any cutting of firewood to other areas of his property.

The Selectboard agreed to follow the recommendations of Attorney Fisher, and this discussion closed at 6:30 p.m.

OLD BUSINESS:
Budget and Articles.
Treasure Melissa Brown provided budget figures for review for a new highway employee. ARTICLE 5 was changed to “the figure includes wages, benefits, and insurance.” The Selectboard reviewed the remaining articles.


Fitzpatrick made a motion to sign the Warning with corrections as agreed, and Johnson-Aplin seconded.
Motion passed.

  

 ADJOURN:
Fitzpatrick made a motion to adjourn. The meeting was adjourned at 6:55 P.M.

Respectfully Submitted,
Wannetta Powling,
Administrative Assistant

SelectboardSpecial Meeting Tuesday, January 16th, 2024

DRAFT
Special Meeting Tuesday, January 16th, 2024

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https//zoom. Us/join            Meeting ID:  972 2791 1757 Passcode:  352680

BOARD MEMBERS PRESENT:
Angela Litchfield, Jeffrey Chevalier, Mike Fitzpatrick.
Zoom: Ann Golob and Katy Johnson-Aplin.

PRESENT:
Merle Tessier (Zoning), Melissa Brown (Treasurer), Bob Litchfield (Newfane Village), Peter Kelleher (BCTV), and Wannetta Powling (Administrative Assistant).

Zoom:
Jay Wilson (Road Foreman), Ryan Silvestri (New England Municipal Consultants, Ltd), Jane Douglas (Planning Commission), Beckley Gaudette (Lister), Doris Knetchel (Lister), Dan Dewalt.

CALL TO ORDER:
The meeting was called to order at 6:00 p.m. by Selectboard Chair Angela Litchfield.

CONFIRM PROPERLY WARNED:
Powling confirmed the meeting had been properly warned.

ADDITIONS/AMENDMENTS TO AGENDA:  


EXECUTIVE SESSION:
 1 VSA ~313 (a) (3) Employment matter of public officer or employee

Fitzpatrick made a motion to go into Executive Session, and Chevalier seconded. Powling was invited into the Executive Session.
Motion passed.

The Selectboard Entered the Executive Session at 6:04 p.m.

Fitzpatrick made a motion to leave Executive Session and Chevalier seconded.
Motion passed.

The Selectboard Left Executive Session at 6:16 p.m.

The Selectboard will not act; the matter is still pending.

APPROVAL OF MINUTES:

  1. January 2nd, 2024, Special Minutes
    Fitzpatrick made a motion to accept the January 2nd, 2024, Special Minutes, and Chevalier seconded.
    Motion passed. Golob abstained.
  1. January 4th, 2024, Budget Minutes
    Fitzpatrick made a motion to accept the January 4th, 2024, Budget Minutes, and Johnson-Aplin seconded.
    Motion passed. Golob abstained.
  1. January 11th, 2024, Budget Minutes
    Chevalier made a motion to accept the January 11th, 2024, Budget Minutes, and Johnson-Aplin seconded.
    Motion passed. Fitzpatrick abstained.

 

ROAD FOREMAN’S & ROAD COMMISSIONER’S REPORT:

  1. I talked with Christina from Sedgwick, who is an adjuster handling the Adams Hill Bridge. So far, she has asked for a copy of the invoice and additional pictures. In the last email this afternoon, she asked where to send the check.
  2. I have a message into Bob Fisher’s office to prepare the ROW paperwork for the Loop Road box culvert.
  3. Bill Jewell is trying to find a new engineer to get the phasing mapping done for RSG.
  4. I had a meeting with NRCS in Williamsville Village, and they determined that the log pile did not pose a threat to bridges downstream. We should be getting the official determination letter soon.

Fitzpatrick made a motion to accept Road Forman’s Report, and Chevalier seconded.
Discussion:
Landowners Ross and Triebert will be informed of the progress of the Rock River flood mediation project as developments occur.


Johnson-Aplin made a motion to have Sanborn sign the NRCS contract, Fitzpatrick second.
Motion passed.

ADMINISTRATIVE ASSISTANT’S REPORT:
No report

COMMITTEE REPORT:
None

SCHEDULED MEMBERS OF THE PUBLIC:
The following agencies and organizations gave a three to five-minute explanation of the program and services they provide to Newfane, Williamsville, S. Newfane, and Brookside residents and how the funds they are requesting will be used.

  • Incorporated Village of Newfane – Bob Litchfield, Village Trustee

UNSCHEDULED MEMBERS OF THE PUBLIC:
None

NEW BUSINESS
None

OLD BUSINESS:
Budget and Article Items

Office of Lister – Doris Knetchel, Beckley Gaudette, and Ryan Silvestri (New England Municipal Consultants, Ltd) presented clarifying information regarding Lister’s budget and the Assessor’s new contract. Listers are required to have additional training to comply with the new State regulations. It was mentioned that it is currently necessary to maintain local control from citizen Listers. The Assessor could hear any appeals during grievance and strengthen the Towns Grand List. A recommendation was made to add $8,000 for FY 2025 and the following year to cover the anticipated expense of town-wide reappraisal in 2027.


Golob made a motion to authorize Sanborn to sign the
New England Municipal Consultants contract, and Fitzpatrick seconded.
Motion Passed.

Zoning Administrator-FY, 2025 wages increase.
Discussion:
It was agreed that a three-dollar raise for the part-time (eight hours per week) position was justified; finding people to fill these needed hours is becoming difficult. This increase will increase the Zoning Administrator to $20 per hour on July 1st.

Town Beautification (Chevalier)
No updates

FEMA buyout of South Newfane General Store (Golob)

No updates

ARPA Funds Updates (Golob)
No updates

Personnel Policy changes/ recommendation (Johnson-Aplin/Chevalier)
No updates

CORRESPONDENCE:
None

Golob and Johnson-Aplin attended remotely and left the meeting at 7:20 p.m.

PAY ORDERS

    1. Payroll # 11661                $6,342.10
    2. Payroll # 11662                $9,780.42
    3. AP # 24016                       $43,328.92

Chevalier made a motion to approve pay orders, and Fitzpatrick seconded.
Motion passed.

ADJOURN:

Fitzpatrick made a motion to adjourn. The meeting was adjourned at 7:40 P.M.

Respectfully Submitted,
Wannetta Powling,
Administrative Assistant
SC/ AEL

 

 

 

 

Draft of the Budget Minutes Thursday, January 11th, 2024

Draft of the Minutes for the
Budget Meeting Thursday, January 11th, 2024

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https//zoom. Us/join            Meeting ID:  972 2791 1757              Passcode:  352680

BOARD MEMBERS PRESENT:
Angela Litchfield, Katy Johnson-Aplin, Ann Golob (Zoom), and Jeffrey Chevalier.
Absent Mike Fitzpatrick

OTHER PRESENT:
Jay Wilson (Road Foreman), Melissa Brown (Treasurer- Zoom), Carol Ross, Chris Triebert and Wannetta Powling (Administrative Assistant).

CALL TO ORDER:
The meeting was called to order at 5:00 p.m. by Chair Angela Litchfield.

MEETING WARNING:
Powling confirmed that the meeting was properly warned.

ADDITIONS/ AMENDMENTS TO AGENDA:
ARPA funds were requested from the Windham Historical Society.

Natural Resources Conservation Services (NRCS) contract and town-split with landowner.

REPORTS:
None

MEMBERS OF THE PUBLIC:
None

OLD BUSINESS:
Town Report Design
It was agreed that the changes made to the photo would be used for the Town Report cover.

Natural Resources Conservation Services (NRCS)

Discussion ensued,

Golob discussed the construction sponsor’s share of $26,539 to be split between the property owner and the Town. Wilson confirmed that he had spoken with one of the owners and that the split was fair, that if the Town were to do the work to protect the Bridge abutments, they would not go beyond seventy-five feet.
Addendum: Before the meeting adjourned, Carol Ross and Chris Triebert confirmed that they would agree to the work to protect their property, providing that it did not exceed $13,500. The town attorney will be contacted to draw up a contract.

ARPA:  A vote-backed petition was submitted requesting ARPA funds for the continued renovation work at the Windham Historical Society.

Discussion ensued.

Golob made a motion to move forward with an Article for Windham Historical Society and let the voters decide the fund’s request, which Chevalier seconded.

Motion passed 4/0.

NEW BUSINESS:

Expenditures:
Brown told the Selectboard that she had called and had spoken with Ryan Silvestri from New England Municipal Consultants. She learned that the current Assessor contract had expired at the end of December.
The new contract was emailed to Brown for the Board to review. It was mentioned that Listers be included in making recommendations regarding the new contract. Brown will invite both Listers and Ryan from NEMC to the Tuesday Selectboard meeting to help finalize the department budget for the Listers office.

 

Administrative Assistant:

It was confirmed that Powling would be given an additional one dollar (backpay) to be added to the current .45 cents raise to meet the 2024 cost-of-living increase.

 

Treasure and Town Clerk:

Brown mentioned that she had made a comparison with other towns and that Newfane paid less than the $25 per hour average.

Discussion:

It was agreed to put a two-dollar increase in the FY 2025 budget for the Treasurer and Town Clerk to bring their salary to $24.98 per hour.

 

Listers:

The budget and contracts will be discussed at the Tuesday Selectboard meeting.

Zoning Administrator:

With limited information regarding budget requests and a pending Executive Session scheduled, the Selectboard will table further discussion pending the Executive Session.

 

Social Appropriations:
A member from the Newfane Village Trustees will be able to present at the Selectboard meeting on Tuesday night.

Articles:
Discussion:

Updates will be made and available for the January 16th meeting for the Selectboard to review.

ADJOURN:
Johnson-Aplin made a motion to adjourn. The meeting was adjourned at 6:26 p.m.

Respectfully Submitted,
Wannetta Powling,
Administrative Assistant

 

Selectboard Special Meeting Agenda Tuesday, January 16th, 2024

Please Note: Newfane will now require Zoom participants to remain muted. If they wish to be recognized, they must raise their hand, and the Chair will identify them before being un-muted.

https://us06web.zoom.us/j/97227911757#success
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www.zoom.us/joinameeting                       ID: 972 2791 1757                               Passcode: 352680

  • CALL MEETING TO ORDER
  • CONFIRM PROPERLY WARNED
  • ADDITIONS/AMENDMENTS TO THE AGENDA
  • EXECUTIVE SESSION
             1 VSA ~313 (a) (3) Employment matter of public officer or employee
  • APPROVAL OF MINUTES
    1. January 2nd, 2024 Special Minutes
    2. January 4th, 2024 Budget Minutes
    3. January 11th, 2024 Budget Minutes
  • ROAD FOREMAN’S & ROAD COMMISSIONER’S REPORT
    1. Natural River Conservancy project # 362 Dover Road- Parish Hill Road.
  • ADMINISTRATIVE ASSISTANT’S REPORT
  • COMMITTEE REPORT
  • SCHEDULED MEMBERS OF THE PUBLIC (3-5 Minutes)
    1. Incorporated Village of Newfane- Village Trustee
  • UNSCHEDULED MEMBERS OF THE PUBLIC
  • NEW BUSINESS
  • OLD BUSINESS / FOLLOW-UP ITEMS (10 Minutes per topic)
    1. Budget and Article Items
    2. Town Beautification (Chevalier)
    3. FEMA buyout of South Newfane General Store (Golob)
    4. ARPA Funds Updates (Golob)
    5. Personnel Policy changes/ recommendation (Johnson-Aplin/Chevalier)
  • CORRESPONDENCE
  • PAY ORDERS
  • ADJOURN

Thursday, January 4th, 2024, Budget Minutes

NEWFANE SELECTBOARD
Budget Meeting Thursday, January 4th, 2024 


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: https//zoom. Us/join            Meeting ID:  972 2791 1757              Passcode:  352680

BOARD MEMBERS PRESENT:
Angela Litchfield, Katy Johnson-Aplin, Ann Golob (Zoom), Jeffrey Chevalier, and Mike Fitzpatrick

OTHER PRESENT:
Jay Wilson (Road Foreman), Melissa Brown (Treasurer- Zoom), and Wannetta Powling (Administrative Assistant).

CALL TO ORDER and MEETING WARNING:
The meeting was called to order at 6:01 p.m. by Chair Angela Litchfield. Litchfield asked if the meeting was properly warned. Powling confirmed that it was.

ADDITIONS/ AMENDMENTS TO AGENDA:
The Hazard Mitigation Plan and the NRCS agreement will be added under Old Business.

REPORTS:
None

MEMBERS OF THE PUBLIC:
None

OLD BUSINESS:
Town Report Design– Johnson-Aplin found a photo at the Wardsboro Town office. Powling and Chevalier will edit the photo for use on the cover of the Town Report.

Town Beautification- Chevalier
The Newfane invites artists and community members to the “Take a Seat” press release, ready to be submitted. Powling will forward this to Chris Mays at the Brattleboro Reformer and Jeff Plotter at the Commons. Applications are available, and the application submission deadline is February 15th, 2024.

Hazard Mitigation Plan

Windham Regional Commission made the necessary corrections to the Hazard Mitigation Plan.

 Golob made a motion to adopt the HMP, and Chevalier seconded the motion.

Motion passed.

Natural Resources Conservation Services (NRCS)

Discussion ensued,

Golob agreed to contact the property owners at # 362 Dover Rd to discuss the construction sponsor’s share of $26,539 to be split with the town.
It was tabled until the January 16th Selectboard Meeting.

NEW BUSINESS:

Expenditures:

Social Appropriations:
The social appropriations appointments are completed; the Incorporated Village of Newfane could not make their appointment due to illness. The Selectboard wanted to confirm that the applications were what would appear in the report.

The Highway Department:

Litchfield and Fitzpatrick completed employee reviews for the Highway Department with Christopher Williams, a proposed pay increase of one dollar for all the road crew.

 

Administrative Assistant:

Johnson-Aplin and Chevalier completed the reviews and have recommended that Powling be given an additional one dollar (back pay) to be added to the current .45 cents raise to meet the cost-of-living increase.

 

Zoning Administrator:

 Johnson-Aplin and Chevalier completed the review- information was not included in tonight’s discussion.

 

New Employee for the Road Crew
Discussion:

Golob recommended creating a clear explanation for the Town Meeting as to why you would need to increase our budget by $100,000 when the state and school budget already takes a substantial portion.

Articles:  Deborah Luskin and Powling have been reviewing and editing the articles. The first draft of the report goes to the printers on January 19th.

ADJOURN:

Johnson-Aplin made a motion to adjourn. The meeting was adjourned at 7:40 P.M.

Respectfully Submitted,
Wannetta Powling,
Administrative Assistant

Selectboard Special Meeting Tuesday, January 2, 2024

NEWFANE SELECTBOARD
Special Meeting Tuesday, January 2, 2024

 https://us06web.zoom.us/j/97227911757#success
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https//zoom. Us/join            Meeting ID:  972 2791 1757 Passcode:  352680

BOARD MEMBERS PRESENT:   Angela Litchfield, Katy Johnson-Aplin, Jeffrey Chevalier, and Mike Fitzpatrick.
Absent:  Ann Golob.

PRESENT:   Henriette Mantel, Joan Weir, Steve Levine, Kate Conway (Williamsville Hall Committee), Gordon Bristol, Michael Mayer (Natural Burial Ground), Bill Morse, Austin Rice (BCTV), and Wannetta Powling (Administrative Assistant).

Zoom:  Jay Wilson (Road Foreman), Lindsay Bertram, Kristine Wright.

CALL TO ORDER:
The meeting was called to order at 6:00 p.m. by Selectboard Chair Angela Litchfield.

CONFIRM PROPERLY WARNED:  Powling confirmed the meeting had been properly warned.

ADDITIONS/AMENDMENTS TO AGENDA:  
None

APPROVAL OF MINUTES:

  1. December 18th, 2023, Regular Minutes

Fitzpatrick made a motion to accept the December 18th, 2023, Regular Minutes, and Johnson-Aplin seconded.
Motion passed.

ROAD FOREMAN’S & ROAD COMMISSIONER’S REPORT:

  1. I heard back from the trucking company that damaged the Adams Hill bridge. The representative for the trucking company felt we would hear from the insurance company adjusters this week or at the beginning of next week.
  2. The Depot Rd. Box culvert is on track for next spring.
  3. I have been in contact with Bill Jewell and Ron Bell, trying to get the new site plans for the gravel pit so RSG can redo the sound study.
  4. The flooding damage from the rainstorm a couple of weeks ago caused a moderate amount of damage, and we have repaired most of the damage from that storm.
  5. Everett from Hammond Engineering is doing a contract for the Loop Road box culvert construction, and I have attached it.
  6. I have a meeting with NRCS tomorrow morning to look at the logs behind Williamsville Village. Nancy Rysz was informed of the meeting.

Discussion ensued:

Adams Hill Bridge:
The insurance broker has spoken with Wilson, and the claim is being forwarded to the adjuster to cover $100,000 in damages. Wilson will keep the Board informed.

Access permit reviewed:
# 353 Newfane Hill Road, Wilson, and Road Commissioner Williams reviewed the access and agreed that a culvert is unnecessary at this location due to the flat surface; the applicant is willing to place one if the Town would like to avoid future drainage issues.

Fitzpatrick made a motion to approve the access permit, and Chevalier seconded the motion.
Motion passed.

The vote was called. Motion passed.

ADMINISTRATIVE ASSISTANT’S REPORT: 

  1. I have been making progress on the Town Report.
  2. The Committee reports are due; I still need the following reports from the Planning Commission and the Road Commissioner.
  3. Animal Control Officer Ashley Pinger is scheduling six rabies clinics at the Williamsville Hall starting on Monday, January 8th, from 9-10 am, and then every other Monday; the last one will be on March 18th.
  4. We are out of the free COVID-19 Tests at the Town Office. I know you can go online to the Vermont Department of Health and order four free tests to be sent to your home.
  5. I have attached the recent STARS Report to my report.
  6. The deadline for filing your petition for the election is Monday, January 29th, at 5 p.m.

Fitzpatrick made a motion to accept the Administrative Assistant’s report, and Chevalier seconded.

Discussion ensued:

Follow up on adopting the Hazard Mitigation Plan.

Litchfield brought to the attention of the board that Golob had seen that there was information that needed to be updated in the Hazard Mitigation Plan before signing and read those updates to the rest of the board.

The board agreed to having the changes made and Litchfield agreed to contact Windham Regional Commission and have the corrections made for approval at Thursday night’s budget meeting.

The vote was called. Motion passed.


COMMITTEE REPORT:

Williamsville Hall Committee, Steve Levine, and Kate Conway updated the Board on repairs that have been completed at the Hall.
The chimney was taken below the roofline and capped off and the slate roof was repaired. Randy Clark completed the addition of the roof over the outside stairway.

Three areas of mold were being dealt with. Due to the dampness of the building, it was mentioned that installing a dehumidifier is an option that is being considered as a solution. The pillars in the underground storage-basement area are still in need of repair. Contractors have investigated the problem, but no one has gotten back to Levine to do the work.

Budget information was also mentioned; Levine will provide the Board with the figures to be discussed at the Thursday night budget meeting.

SCHEDULED MEMBERS OF THE PUBLIC:
The following agencies and organizations gave a three to five-minute explanation of the program and services they provide to Newfane, Williamsville, S. Newfane, and Brookside residents and how the funds they are requesting will be used.

  1. NewBrook PTO – Lindsay Bertrum
  2. Williamsville School Preservation- Joan Weir
  3. Timson Hill Preschool – Kristina Wright
  4. Incorporated Village of Newfane- David Lucido was not able to attend.
  5. Newfane Cemetery Association- Henriette Mantell

UNSCHEDULED MEMBERS OF THE PUBLIC:
Bill Morse wanted to know the status of the Zoning violations he felt were mishandled by the Zoning Administrator and the Development Review Board.

Chair Litchfield mentioned that people are looking into the situation and would like to reassure Morse it will be addressed as soon as possible.

NEW BUSINESS
None
OLD
BUSINESS:

  1. Natural Burial Ground Site Plan Update:

Discussion ensued:

Information was provided to the Selectboard. All the information that has been given to the board has been provided to the Town Attorney and it was agreed that Litchfield will invite the Town Attorney to the January 16th meeting for discussion on the various aspects of the project.

 

  1. Town Beautification suggestions (Chevalier)
    An update to be given at the Budget meeting on Thursday.
  1. FEMA buyout of South Newfane General Store (Golob)
    None
  1. ARPA Funds Updates (Golob)
    None
  2. Personnel Policy Recommendations (Johnson-Aplin).
    None

CORRESPONDENCE:
Windham County Historical Society sent a letter requesting additional ARPA funds to aid in the renovation efforts of the former Jail and Sheriff’s department.

PAY ORDERS

  1. Payroll # 11659                               $ 6,614.56
  2. Payroll # 11660                               $ 6,058.93
  3. AP # 24015                                      $ 116,494.46

 Fitzpatrick made a motion to approve the pay orders, and Chevalier seconded the motion.
Motion passed.

 ADJOURN:

Fitzpatrick made a motion to adjourn. The meeting was adjourned at 7: 20 P.M.

Respectfully Submitted,
Wannetta Powling,
Administrative Assistant

NEWFANE SELECTBOARD MINUTES

Regular Meeting Monday, December 18th, 2023

https://us06web.zoom.us/j/97227911757#success (copy and paste the link into your web browser)
https//zoom. Us/join            Meeting ID:  972 2791 1757 Passcode:  352680

BOARD MEMBERS PRESENT:   Angela Litchfield, Katy Johnson-Aplin, Jeffrey Chevalier, Mike Fitzpatrick (phone), and Ann Golob (Zoom).

PRESENT:  Nancy Rysz, Marie Tattersall, Ryan Kelly, Kate Gehring (Moore Free Library), Merle Tessier (Zoning), Gordon Bristol, John Walker, Michael Mayer (Natural Burial Ground), Richard Marek, Doris Knetchel (Phone/Lister), Austin Rice (BCTV), and Wannetta Powling (Administrative Assistant).

Zoom:  Jay Wilson (Road Foreman), Ryan Silvestri (New England Municipal Consultants, Ltd), Jane Douglas (Planning Commission), Deborah Luskin, Christine Howe, Libby Bennett, Beckley Gaudette, Gloria Cristelli, and Jean B.

CALL TO ORDER:  The meeting was called to order at 6:00 p.m. by Selectboard Chair Angela Litchfield.

CONFIRM PROPERLY WARNED:  Powling confirmed the meeting had been properly warned.

ADDITIONS/AMENDMENTS TO AGENDA:  

APPROVAL OF MINUTES:

  1. December 4th, 2023, Regular Minutes

Johnson-Aplin made a motion to accept the December 4th, 2023, Regular Minutes, and Golob seconded. Motion passed.

  1. December 11th, 2023, Budget Minutes

Johnson-Aplin made a motion to accept the December 11th, 2023, Budget Minutes, and Golob seconded. Chevalier abstained. Motion passed.

 

ROAD FOREMAN’S & ROAD COMMISSIONER’S REPORT:
No report – due to the flooding.

Discussion ensued:

Adams Hill Bridge –Litchfield mentioned that the bridge work was completed. Wilson is still attempting to get insurance information from the tractor-trailer company for the damages to the bridge.

The Box Culvert on Loop Rd, Litchfield, read the report from Engineer Everett Hammond from Springfield, VT. Following his recommendation and that information from Wilson regarding doing the soil testing of the stream bank, this will allow blocks to be used, effectively saving the Town $38,000.

  • Daniels Construction, Ascutney VT                                       $439,921
  • Renaud Brothers, Vernon VT                                                 $366,951
  • Blue Mountain Trucking S. Ryegate VT                                $803,850
  • Bazin Brothers Westminster VT                                           $567,143
  • Clayton Davenport Trucking Greenfield MA                      $750,256
  • Fitzpatrick Excavating Wardsboro VT                                  $339,892

Johnson-Aplin made a motion to go with the low bid submitted by Fitzpatrick Excavating and to do the soil testing. Chevalier seconded. Motion passed 4/0/1 Fitzpatrick abstained.

Emergency Watershed Protection / The Natural Resources Conservation Service (NRCS)
An email letter from Michael Lapointe was shared with the property owners who were part of a site inspection on October 4th, 2023. Of the nine sites that were visited, it was determined that only one would be eligible for EWP assistance. Nancy Rysz, a resident of Baker Brook Road, disagreed with the assessment and would like the Town to advocate for her situation and protect the foundation of her home.  It was unclear to her why it didn’t meet funding.  Wilson will be speaking with EWP later this week on another project and will try to get further information on what may be available to help those residents who were not eligible.

Golob wanted clarification on the project that was eligible for EWP. Wilson explained that the funds would come from the state sometime in 2024, but there would be a percentage of a match that the Town and the property owner would need to figure out.

Natural Burial Ground Site Plan Update:
Zoning Administrator Merle Tessier started the discussion by asking Wilson if he had approved a revised site plan.
Wilson said that he had met with the engineer at the site and explained what the town required of the access permit. Wilson stated “20’ level of the Town road and the size of the culvert set along the access to Sunset Lake Road; that is all the access permit requires. Anything else is beyond our scope.”

Tessier gave a status update on the current project, stating that he has not been given the final approved documents from ACT 250 on the revised site plan. Z.A. considers this project to be on HOLD.
Tessier mentioned that situations have occurred during this application process and that there are certain situations that he is not qualified to handle (he has no engineering background). As a result, it would be prudent to review the Town’s current BYLAW and amend for any additional cost of reviewing an application, such as retaining an independent engineer that would evaluate specific projects for the Town.

Golob asked for clarification on what the issue is before the Selectboard tonight.

Michael Mayer sent an email in the early hours of Monday, December 18th, with an update on what he felt addressed the town’s concerns.

John Walker mentioned that the stamped engineer plans submitted by Bell Engineer were the approved plans that were approved by ACT 250. The revised plans are not stamped by the engineer or approved as the revised site plan by the ACT 250 office.

Gordon Bristol said it was premature for the Selectboard to act based on the information sent to the Board at 1:28 am this morning and based on the information in the warning posted for tonight’s meeting, “Natural Burial Ground Site Plan Update.”

Bristol explained that this is covered in the Vermont Right to Know Law.

Fitzpatrick mentioned that Wilson should bring his recommendation to the Selectboard, and the Selectboard should hold a hearing. Fitzpatrick feels that it is important for the neighbors to agree to the changes made to the revised site plan.

Golob summarized that Wilson would need to make a recommendation to the Board. And if there were any other conditions, it would be up to ACT 250.
Tessier confirmed that a Violation of conditions was sent, and in the notice was a stop work if conditions were not met.

Litchfield asked to end the discussion and bring it back to the Board for a decision.

Golob recommended that,

  1. Wilson will provide the Selectboard with a recommendation on the Town access permit.
  2. Letter from the Zoning Administrator regarding the status of outstanding issues that were sent in the notice of Violations.
  3. Litchfield will check with the town attorney if the neighbor has issues that the town needs to address regarding the ACT 250 permit or if the ACT 250 office would address.
  4. Johnson-Aplin would like to hear directly from ACT 250 on what they agree to regarding this application. Attorney Fisher may need to contact them on the Town’s behalf.

Natural Burial Ground:  Tabled until the meeting on January 2nd, 2024.

ADMINISTRATIVE ASSISTANT’S REPORT: 

  1. Town Report Update: I have started collating the items that I have; I still need to have the remaining Committee Reports to me by Christmas. I plan to send out weekly reminders. My first draft goes to the printers by January 19th.
  2. Deborah Luskin is reviewing the Draft of the Warning and may have additional recommendations for you.
  3. I have completed my self-evaluation, and I am looking forward to my review. Do you have a date for us to meet?
  4. I have an updated vendor and subcontractors list of those who received payments over $600 this year; I mailed out thirteen forms on Friday in anticipation of the Treasures workers comp audit in the spring.
  5. The New Hazard Mitigation Plan that came from Windham Regional Commission needs to be adopted, the Village of Newfane Trustees have already signed.

 

Chevalier made a motion to accept the Administrative Assistant’s report and Johnson-Aplin seconded.

Discussion ensued:
A review of the Articles will be concluded at the next budget meeting.

Administrative and Zoning Administrator reviews will be done on Tuesday, December 19th at 1 pm.

The New Hazard Mitigation Plan will be tabled until January 2nd, 2024.

The vote was called. Motion passed.


COMMITTEE REPORT:

Lister Office– Doris Knetchel with Ryan Silvestri (New England Municipal Consultants, Ltd).
Presented information regarding the Lister’s budget of $48,110, which is less than last year.

There will be three open Lister positions on the voter’s ballot at the Town Meeting in March. Listers are required to have additional training to comply with the new State regulations. The Town-wide reappraisal fund comes from the State of Vermont at $8.25 per parcel, and it is recommended that the Town budget an additional $8,000 for this year and next year to cover the expense of reappraisal.

SCHEDULED MEMBERS OF THE PUBLIC:
The following agencies and organizations gave a three to five-minute explanation of the program and services they provide to the residents of Newfane, Williamsville, S. Newfane, and Brookside and how the funds they are requesting are going to be used.

  1. E VT Transit (The Moover) –Christine Howe
  2. Groundworks – Libby Bennett
  3. Moore Free Library – Beckley Gaudette
  4. Senior Solutions –Gloria Cristelli
  5. Historical Society Windham County- Richard Marek

Golob recommended that Christine Howe amend her report and include the efforts for funding for improved travel on the RT 30 corridor.

UNSCHEDULED MEMBERS OF THE PUBLIC:
Historical Society Windham County -Richard Marek
Requested ARPA funding consideration: local funding is tight. A formal letter of request for ARPA funds will be submitted. A decision will be made at a future meeting. A petition is available to be submitted to have an ARTICLE on the warning for funding from the Town’s budget if no ARPA funds are available.

NEW BUSINESS
None

OLD BUSINESS:

  1. Town Beautification suggestions (Chevalier)
    Press release to be sent out at the beginning of the New Year.
  1. FEMA buyout of South Newfane General Store (Golob)
    None
  1. ARPA Funds Updates (Golob)
    Contact efforts have been made, Golob will do a follow-up in the New Year.
  1. Personnel Policy Recommendations (Johnson-Aplin).
    None

 

CORRESPONDENCE:
None

Golob and Fitzpatrick attended remotely and left the meeting at 8:21 p.m.

PAY ORDERS

  1. Payroll # 11656                $5,346.85
  2. Payroll # 11657                $100.00
  3. Payroll # 11658                $5,593.01
  4. AP # 24013                       $102,255.34


ADJOURN:

Johnson-Aplin made a motion to adjourn. The meeting was adjourned at 8:40 P.M.

Respectfully Submitted,
Wannetta Powling,
Administrative Assistant
AL

 

 

Selectboard Budget Meeting Monday, December 11th, 2023

 https://us06web.zoom.us/j/97227911757#success
(copy and paste the link into your web browser

https//zoom. Us/join            Meeting ID:  972 2791 1757              Passcode:  352680

BOARD MEMBERS PRESENT:
Angela Litchfield, Katy Johnson-Aplin, and Ann Golob (Zoom).
Absent: Jeffrey Chevalier and Mike Fitzpatrick

OTHER PRESENT:
Jay Wilson (Road Foreman), Melissa Brown (Treasurer), Lance Lindgren (Traffic Calming Committee), Sue Berg (TCC), Greg Record (Conservation Commission), and Wannetta Powling (Administrative Assistant).

ZOOM:
Henriette Mantel (TCC)

CALL TO ORDER and MEETING WARNING:
The meeting was called to order at 6:01 p.m. by Chair Angela Litchfield. Litchfield asked if the meeting was properly warned. Powling confirmed that it was.

ADDITIONS/ AMENDMENTS TO AGENDA:
None

REPORTS:
Traffic Calming Committee (TCC)
Lance Lindgren presented a letter to the Selectboard that represented the “months of research, exploration, and discussion we have come up with the following information we would like to present to you so we can solve this problem together. We just want people to slow down, stop speeding, and make our roads safer.”

The letter acknowledges the number of hours currently contracted with the Windham County Sheriff’s Department, including the frustration with the limited number of stops resulting in tickets being issued. Traffic Committee members suggest that the WCSD target specific locations with reduced speed limits. They are asking for the WCSD to be more accountable for time spent in Newfane and the Villages; they would like to see improvements in the next six months before recommending renewing the contract or increasing the number of hours in the agreement.

Discussion ensued.
Litchfield recommended that Committee Chair Katy Johnson-Aplin send the letter to Sheriff Anderson to see if there is any response.
Golob recommended creating an article for the votes to decide whether to increase the Law Enforcement Budget.

Johnson-Aplin, along with Wilson, has reviewed the Newfane Traffic Ordinance and has recommendations for the Selectboard to consider and re-adopt. VLCT will be consulted on the proposed changes, and a New (Amended) Traffic Ordinance will be considered after the Town Meeting when other policies are re-adopted.

MEMBERS OF THE PUBLIC:
Conservation Committee member Greg Record asked the Selectboard if they could offer financial support to do some tree cutting on the trails by the Town Garage. The Conservation Committee was first started in 1998, “there is a beautiful view on what is known as “Laura’s landing.” Over the years, it has obstructed the view; if something is not done, we will lose it. 2010 was the last time cutting was done, costing $800.

If the Committee were to provide estimates for the needed cutting, would the Selectboard consider adding this to the budget? Record asked. Litchfield mentioned the possibility of using ARPA funds.

Record agreed to get quotes for the work and contact the Board again.

OLD BUSINESS:
Town Report Design– Johnson-Aplin will go over to the Wardsboro Town Office and retrieve three good-quality options for the cover.

NEW BUSINESS:

Expenditures:
Wilson provided additional figures for capital improvements.
 
Follow-up items:

  1. Employee reviews will be completed by the end of December to determine pay raises for the final budget figures. Litchfield and Fitzpatrick, with Christopher Williams, will complete Highway Department reviews. Johnson-Aplin and Chevalier will conduct the Administrative Assistant and the Zoning Administrator reviews.
    The Highway Depart is completed.

2.  Powling was asked to provide the Selectboard with a wage comparison from other towns.
They are done / Tabled until a future meeting when reviews are done.

3.  Powling and Brown will work on a wage and benefit package and overtime for a potential new employee for the road crew.
They are done / Tabled until a future meeting when reviews are done.

Articles:  Powling confirmed that she had started working on the articles.

Warnings: Deborah Luskin and Powling will review the warning before the meeting on December 18.

Social Appropriations: There are currently two more meetings to hear from agencies asking for appropriation funding; the last appointment is scheduled for Tuesday, January 2nd.

ADJOURN:

Johnson-Aplin made a motion to adjourn. The meeting was adjourned at 7:50 P.M.

Respectfully Submitted,
Wannetta Powling,
Administrative Assistant
AL

 

Selectboard Regular Meeting Monday, December 4th, 2023

Selectboard Regular Meeting
Monday, December 4th, 2023
https://us06web.zoom.us/j/97227911757#success
(copy and paste the link into your web browser)
https//zoom. Us/join            Meeting ID:  972 2791 1757 Passcode:  352680

BOARD MEMBERS PRESENT:   Angela Litchfield, Katy Johnson-Aplin, Mike Fitzpatrick (phone), Jeffrey Chevalier (Zoom), and Ann Golob (Zoom).

PRESENT:   Dan Dewalt (RCJSVT), Maia Segura (S. Newfane Community Assoc.) Daimian Lix, Peter Webster, Austin Rice (BCTV), and Wannetta Powling (Administrative Assistant).

Zoom:  Jay Wilson (Road Foreman), Jane Douglas (Tai Chi, Planning Commission), Kate Gehring (Planning Commission), Jeryl Julian Cisse (WRVMA), Samantha Prince (WCSP), Vickie Sterling (Women’s Freedom Center, Steven Meyer (L&G Ed. Foundation), and Alice Bradeen (HCRS).

CALL TO ORDER:  The meeting was called to order at 6:00 p.m. by Selectboard Chair Angela Litchfield.

CONFIRM PROPERLY WARNED:   Powling confirmed the meeting had been properly warned.

ADDITIONS/AMENDMENTS TO AGENDA:    Litchfield indicated that the Planning Commission will attend during Committee Reports and provide updates from Saturday’s Village Walk About.

APPROVAL OF MINUTES:

  1. November 13th, 2023, Budget Minutes.

Johnson-Aplin made a motion to accept the November 13th, 2023, Budget Minutes, and Chevalier seconded the motion.
Motion passed. Golob and Fitzpatrick abstained.

  1. November 20th, 2023, Regular Minutes

Johnson-Aplin made a motion to accept the November 20th, 2023, Regular Minutes, and Fitzpatrick seconded.
Motion passed. Chevalier and Golob abstained.

  1. November 20th, 2023, BLC Minutes

Fitzpatrick made a motion to accept the November 20th, 2023, BLC Minutes, and Johnson-Aplin seconded the motion.
Motion passed. Chevalier and Golob abstained.

  1. November 27th, 2023 Budget Minutes

Fitzpatrick made a motion to accept the November 27th, 2023, Budget Minutes, and Johnson-Aplin seconded the motion.
Motion passed.

 

ROAD FOREMAN’S & ROAD COMMISSIONER’S REPORT:

  1. The Adams Hill Bridge should have been completed this afternoon, and it came out very good, the guardrail was being put on this afternoon. Butch Cersosimo provided all the stone that was needed for the project at no charge.  I have not heard any more from the insurance company for the trucking company.
  1. We are applying for additional funding for the Depot Rd. Box culvert. I need a letter of support from the Selectboard; we are asking for an additional $59,200.  I got a letter of support from WRC as well.
  1. There is nothing new with the sound study yet for the gravel pit.
  1. Now that winter is here, I would like to remind people not to park on the road.
  1. We have bids for the Loop Road box culvert.

Johnson-Aplin made a motion to accept the Road Foreman & Road Commissioners report and Fitzpatrick seconded.

Discussion ensued:

 Golob made a motion to send a letter of Support for the Depot Road Box Culvert grant application and Fitzpatrick seconded. Motion passed.

  1. Loop Road Box Culvert Bids will be tabled until the meeting on December 18.
    The vote was called. Motion passed.

ADMINISTRATIVE ASSISTANT’S REPORT:

  1. There are currently eleven appropriation appointments for December 18th; this should complete the last of the appointments. Would you like to split these and have the last appointments on January 2nd?

  2. I need to have the Committee and Officers Reports to me by Christmas. I have sent out email reminders today.
  3. I will need to send the first draft to the printers by January 19th.
  4. I have been given an ARPA request that is attached to my report from Jane Douglas, who teaches Tai Chi at Williamsville Hall.

(Previously Discussed in Road Foreman’s Report)

  1. The bids for the Box Culvert on Loop Rd. were opened and forwarded to the Engineer, Everett Hammond, from Springfield, VT.
    • Daniels Construction, Ascutney VT                                       $439,921
    • Renaud Brothers, Vernon VT                                                 $366,951
    • Blue Mountain Trucking S. Ryegate VT                                $803,850
    • Bazin Brothers Westminster VT                                            $567,143
    • Clayton Davenport Trucking Greenfield MA                       $750,256
    • Fitzpatrick Excavating Wardsboro VT                                   $339,892
  2. I have the engineer’s report attached; I was not sure that you would get the Road Foreman’s report before the start of the meeting.
    Johnson-Aplin made a motion to accept the Administrative Assistant’s report and Fitzpatrick seconded.

Discussion ensued:

  1.  The last eleven appropriations appointments will be split, and the January 2nd meeting will be the last for these appointments.
    4. Jane Douglas shared the request for $1,300 ARPA funds to cover the cost of the installation of the remote thermostat control and the additional cost of heating the hall during the Tai Chi classes for this winter. Tai Chi is an easy exercise that helps older people maintain balance to help prevent falls and is considered a wellness program. This is a one-time request and is not currently covered in the  Williamsville Hall budget.

Fitzpatrick made a motion to use $1,300 ARPA money for the Williamsville Hall request for Tai Chi classes, Golob seconded. Motion passed.
Johnson-Aplin made a motion to accept the Sullivan Powers contract of services. Golob seconded. Motion passed.

The vote was called. Motion passed.

COMMITTEE REPORT:
Lister Office– Doris Knetchel is rescheduled until December 18th.

 Planning Commission – Chair Kate Gehring, Housing

It was interesting to see the village on foot and learn of the Zoning By-Law application process. DRB David Cotton joined the discussion and was able to share information on the application process. Mike McConnell from the WRC (Newfane resident) will share a link from their presentation. The next steps are to gather additional input and make recommendations to amend our zoning bylaw and being mindful of the constraints.  Further discussion will continue at the Jan 11th Planning Commission meeting.

Golob asked what kinds of questions were brought up. Gehring mentioned that questions “were primarily about subdivisions, Access Development Units (ADU), and multi-unit buildings. There is a need to look outside of the village center due to the smaller size of the lots. Again, the question of cost can be daunting and overwhelming, so we feel the need to create a program to help support smaller-scale property owners or individuals to create the additional housing space rather than having big business landowners and developers.”

Golob mentioned again that the town is planning to create a small interest-revolving loan with funds from ARPA and would be reaching out to Gary Fox from Rockingham in the New Year. He is willing to share documents and experiences on how they set up the same kind of fund.

SCHEDULED MEMBERS OF THE PUBLIC:
The following agencies and organizations gave a three to five-minute explanation of the program and services they provide to the residents of Newfane, Williamsville, S. Newfane, and Brookside and how the funds they are requesting are going to be used.

  1. Windham County Safe Place – Exc. Director Samantha Prince
  2. Restorative Community Justice of So. V.T. – Dan Dewalt
  3. Woman’s Freedom Center – Vickie Sterling
  4. West River Valley Mutual Aid – Jeryl Julian-Cisse
  5. Valley Cares – Becca  Schaffer
  6. HCRS – Alice Bradeen, Director of Communications and Fundraising
  7. L&G Educational Foundation – Steven Meyer
  8. Newfane Community Assoc. – Maia Segura

UNSCHEDULED MEMBERS OF THE PUBLIC:
None

NEW BUSINESS
None

OLD BUSINESS:

  1. Town Beautification suggestions (Chevalier)
    Finalizing Documents and would like to bring them for review at the Budget meeting.
  1. FEMA buyout of South Newfane General Store (Golob)
    None
  1. ARPA Funds Updates (Golob)
    None
  1. Personnel Policy Recommendations (Johnson-Aplin).
    Johnson–Aplin had previously sent recommendations from VLCT.  VEMERS has a change that attempts are being made to clarify.

Golob recommends having the Town Attorney review before final adoption.

CORRESPONDENCE:
 Bill Morse Jr. sent a letter addressing the failed attempts of Chair Litchfield to answer his concerns about past Zoning violations not being fixed or fined.

 Golob made a motion to have Litchfield and Johnson-Aplin approve Pay Orders. Fitzpatrick seconded the motion. Motion passed.
Chevalier, Golob, and Fitzpatrick attended remotely and left the meeting at 7:24 p.m.

PAY ORDERS

  1. Payroll # 11654                $ 5,755.21
  2. Payroll # 11655                $ 6,665.17
  3. AP # 24013                       $52,653.48


ADJOURN:
Johnson-Aplin made a motion to adjourn. The meeting was adjourned at 7:30 P.M.

Respectfully Submitted,
Wannetta Powling,
Administrative Assistant
AL

 

Selectboard Budget Meeting Monday, November 27th, 2023

Budget Meeting Monday, November 27th, 2023
https://us06web.zoom.us/j/97227911757#success (copy and paste the link into your web browser https//zoom. Us/join            Meeting ID:  972 2791 1757              Passcode:  352680

BOARD MEMBERS:
Present: Angela Litchfield, Jeffrey Chevalier, Katy Johnson-Aplin, Mike Fitzpatrick, and Ann Golob (Zoom).

OTHER PRESENT:
Melissa Brown (Treasurer), and Wannetta Powling (Administrative Assistant).

CALL TO ORDER and MEETING WARNING:
The meeting was called to order at 6:00 p.m. by Chair Angela Litchfield. Litchfield asked if the meeting was properly warned.

ADDITIONS/ AMENDMENTS TO AGENDA:
None

REPORTS:
None

OLD BUSINESS:
Town Report Design– Discussion took place on the cover.

Dedication –Discussion ensued. Litchfield mentioned she would work with Powling to draft something for the Town Report.

Revenue– Completed.

NEW BUSINESS:

Capital Budget: Progress was made.

Expenditures: Brown mentioned that she had created a new “Debt Service” for the current loans on the bridge bond in South Newfane, equipment purchases, and gravel pit expenses.
 

Budget Review: Progress was made.

Follow-up items:

  1. Employee reviews will be completed by the end of December to determine pay raises for the final budget figures. Litchfield and Fitzpatrick, with Christopher Williams, will complete Highway Department reviews. Johnson-Aplin and Chevalier will complete the Administrative Assistant and the Zoning Administrator reviews.
  2. Powling was asked to provide the Selectboard with a wage comparison from other towns. (progress).
  3. Powling and Brown will work on a wage and benefit package and overtime for a potential new employee for the road crew.
  4. Law Enforcement
    Previously tabled until after the November 15th   meeting with Windham County Sheriff Mark Anderson held a Regional Policing discussion that members of the Selectboard and Powling attended. Anderson spoke of a pilot program for Windham County, saying that there is a need for faster, more reliable emergency services. He will submit a Bill to the Legislature when they start up in January 2024; a letter of support from municipalities interested in the idea but did not obligate the Town.

 

Discussion ensued:
Golob recommended drafting an article for the Law Enforcement Budget so that the residents can express their feelings, fears, and expectations for Law Enforcement duties, responsibilities, and coverage. There is continued discussion about doing a shared patrol with another neighboring town, like Putney–Westminster and Jamaica – Windham.

Items tabled for future budget meetings.

  • Capital Budget
  • Expenditures
  • Open Items
  • Articles including Social Appropriation Donations
  • Salaries
  • Warnings

 

ADJOURN:

Fitzpatrick made a motion to adjourn. The meeting was adjourned at 7:15 P.M.

Respectfully Submitted,
Wannetta Powling,
Administrative Assistant
AL

 

 

 

Selectboard Regular Meeting Minutes Monday, November 20th, 2023

Newfane Selectboard Regular Meeting Monday, November 20th, 2023


https://us06web.zoom.us/j/97227911757#success
(copy and paste the link into your web browser)
https//zoom. Us/join            Meeting ID:  972 2791 1757 Passcode:  352680

 

BOARD MEMBERS PRESENT:   Angela Litchfield, Mike Fitzpatrick, and Katy Johnson-Aplin.
Absent: Jeffrey Chevalier, and Ann Golob.

OTHERS PRESENT:   Jane Douglas (Planning Commission), Bahman Mahdavi (Rock River Players), Austin Rice (BCTV), and Wannetta Powling (Administrative Assistant).

Zoom:  Jay Wilson (Road Foreman), and Kate Gehring (Planning Commission).

CALL TO ORDER:  The meeting was called to order at 6:00 p.m. by Selectboard Chair Angela Litchfield.

CONFIRM PROPERLY WARNED:   Powling confirmed the meeting had been properly warned.

ADDITIONS/AMENDMENTS TO AGENDA:  
Johnson-Aplin requested to add to New Business a discussion of moving the meetings due to the holidays.

APPROVAL OF MINUTES:

  1. November 6th, 2023, Regular Minutes.

Fitzpatrick made a motion to accept the November 6th, 2023, Regular Minutes, and Johnson-Aplin seconded the motion.
Motion passed.

  1. November 6th, 2023, BLC Minutes.

Fitzpatrick made a motion to accept the November 6th, 2023, BLC Minutes, and Johnson-Aplin seconded the motion.
Motion passed.

  1. November 13th, 2023, Budget Minutes.

It was tabled until the next meeting.

 

ROAD FOREMAN’S & ROAD COMMISSIONER’S REPORT:

  1. We will need to vote on the Adams Hill Rd—bridge repair. The insurance company for the trucking company that damaged the bridge has been contacted, and they have pictures and the quote for the repair/replacement.
  2. DMI was able to get the pavement patching done.
  3. We had a price from RSG for the new sound study of $6,900 using the new proposed plan.
  4. The side dressing of the new pavement on South Wardsboro Rd. was completed last week.
  5. The bids must be in for the Loop Road culvert on November 28th.
  6. Wilson requested that the Selectboard send letters to (selected) residents stating there could be potential damage from the snow plows this season.

Fitzpatrick made a motion to accept the Road Foreman & Road Commissioners report, and Johnson-Aplin seconded.

 

Discussion ensued:

It was mentioned that the special meeting on Thursday, November 16th, had not been properly warned and the discussion about the Adams Hill Bridge would be reviewed again this evening.

Fitzpatrick made a motion to approve spending the $ 100,000 for the bridge replacement on Adams Hill, and Johnson-Aplin seconded.

Motion passed.


Johnson-Aplin made a motion to approve the cost of the changes for the sound studies for the Gravel Pit ACT 250 permit, and Fitzpatrick seconded.

Motion passed.

It was discussed that Powling and Wilson would open the bids on November 28th, verify and record the bids, and then forward them to the project engineer, Everett Hammond.

Follow Up:

NRCS and Michael Lapointe are still working through the list of over 232 sites. We were asked to be patient; they haven’t forgotten us.

The vote was called. Motion passed.

ADMINISTRATIVE ASSISTANT’S REPORT: 

  1. I made copies of the information from the V.L.C.T. training on ADA 101: What your Municipality Needs to Know.
  2. Newfane will follow other local town offices and close at 2 pm on Wednesday and Friday for the Thanksgiving Holiday.
  3. Katie Bristol will be doing the monthly bank reconciliation.
  4. Appropriation appointments are included as an attachment.

 

Fitzpatrick made a motion to accept the Administrative Assistant’s report, and Johnson-Aplin seconded.
D
iscussion ensued:

Powling was asked to share information from the meeting she attended with other local municipalities on November 15th with Sheriff Anderson to hear and discuss information and options for Regional Law Enforcement, including the development of municipal models like the Animal Control developed a few years ago. This would be a pilot project, the first of its kind in Vermont. Member towns will participate in negotiating the types of services needed.  Anderson asked if members of the towns would write a letter of interest to support the policing project. He would submit the letters with a bill to Vermont legislation for the beginning of the new legislative session that starts in January 2024; if approval is given, there is a potential for the program to begin by July 2024.


The vote was called. Motion passed.


COMMITTEE REPORT:

Planning Commission (P.C)- Jane Douglas and Kate Gehring –December 2 at 10 a.m., you are invited to join a “Walkabout the Village” with members from Windham Regional Commission and other persons who are interested in Newfane updating the Zoning Ordinance and By-Law to review affordable housing. Jane Douglas asked if the remaining $201,000 ARPA had been marked for a particular project. Douglas asked if the Selectboard had given any thought to setting aside money for a revolving low-interest loan to help residents with improvements to existing properties to provide other ways of developing affordable rent space/housing.

Gehring mentioned that representatives from Windham, Brookline, and Townshend joined Newfane P.C. to collaborate on what could be done to help with the relief of the housing crisis that so many face.

DV Fiber – Jane Douglas said that Readsboro now has 100+ customers hooked to the fiber internet. They are working on areas in Stamford, Whitingham, and Halifax. Progress is approximately 13 miles a month, with expectations of reaching Marlboro in early 2024.

 

SCHEDULED MEMBERS OF THE PUBLIC:

The following agencies and organizations gave a three to five-minute explanation of the program and services they provide to the residents of Newfane, Williamsville, S. Newfane, and Brookside and how the funds they are requesting are going to be used.

  1. Aids Project of So. VT – Exc. Director Samba Diallo
  2. WinDart – Joanne Bourbeau
  3. Youth Services- Russell Bradbury-Carlin
  4. Brattleboro Area Hospice- Hillary Farquhar

UNSCHEDULED MEMBERS OF THE PUBLIC:
Bahman Mahdavi, Rock River Players – wanted to share that the improvements at the Williamsville Hall are completed. He wanted to thank the board again for the generous support. The Rock River Players were able to meet these improvements within months, which had previously been expected to take years. Mahdavi said this will help improve and promote a more lively and vibrant community center.

NEW BUSINESS
Johnson-Aplin suggested that the December 25th budget meeting be canceled and the January 1st Selectboard meeting be moved to Tuesday, January 2nd.

This was approved.

OLD BUSINESS:

  1. Town Beautification suggestions (Chevalier)
    None
  1. FEMA buyout of South Newfane General Store (Golob)
    None
  1. ARPA Funds Updates (Golob)
    None
  1. Personnel Policy Recommendations (Johnson-Aplin).
    It was tabled until the entire board was in attendance.

CORRESPONDENCE:
None

The Selectboard meeting was suspended for the Board of Liquor Control at 6:52 p.m.

The Selectboard meeting resumed at 6:53 p.m. (see Board of Liquor Control Minutes).


Johnson-Aplin made a motion to have Litchfield and Johnson-Aplin approve the Account Payables. Fitzpatrick seconded.
Motion passed.

PAY ORDERS

  • Payroll # 11652                 $ 6,090.77
  • Payroll # 11653                 $ 5,352.49
  • AP # 24012                        $ 97,903.36


Fitzpatrick made a motion to approve the Pay Roll, and Johnson-Aplin seconded the motion.

Motion passed 3/0.

ADJOURN:

Johnson-Aplin made a motion to adjourn. The meeting was adjourned at 7:11 P.M.

Respectfully Submitted,
Wannetta Powling,
Administrative Assistant
A.E.L

 

 

 

 

Selectboard Budget Minutes, November 13th, 2023

https://us06web.zoom.us/j/97227911757#success
(copy and paste the link into your web browser

https//zoom. Us/join            Meeting ID:  972 2791 1757              Passcode:  352680

BOARD MEMBERS:
Present: Angela Litchfield, Jeffrey Chevalier, and Katy Johnson-Aplin.
Absent: Ann Golob and Mike Fitzpatrick.

OTHER PRESENT:
Jay Wilson (Road Foreman), Melissa Brown (Treasurer), and Wannetta Powling (Administrative Assistant).

CALL TO ORDER and MEETING WARNING:
The meeting was called to order at 6:00 p.m. by Chair Angela Litchfield.
Litchfield asked if the meeting was properly warned.

ADDITIONS/ AMENDMENTS TO AGENDA:
None

REPORTS:

Highway Department –Wilson shared information regarding an event last week involving a 53’ tractor trailer going up Adams Hill Road in South Newfane. The truck caused significant damage to the bridge, and Wilson is waiting to hear about insurance from the trucking company. Wilson has contacted Mike from Renaud Brothers in Vernon to assess the damage and recommend an alternative solution to allow for springtime repair.


OLD BUSINESS:
Town Report Design– A discussion took place with Litchfield asking if Johnson-Aplin and Chevalier would like to collaborate with Powling on the cover.

Dedication –Discussion ensued. Litchfield mentioned that she would work with Powling to draft something for the Town Report.

Revenue– Completed.


NEW BUSINESS:

Capital Budget: Progress was made.

Expenditures: Employee (BCBS) medical coverage was discussed. The increase in premium will be covered with the 80% / 20% split, the same as previous years.

Budget Review: Progress was made.

Follow-up items:

  1. Employee reviews will be discussed at the next Selectboard Meeting on November 20th. Reviews will need to be completed before the end of the budget season so the wage increases are figured into the final budget figures.
  2. Law Enforcement
    Regional Policing presentation and discussion in Brattleboro on November 15th. Mixed feelings were expressed over the patrols currently provided by the Windham County Sheriff’s Department (WCSD).
  3.  Several items were put on hold until Powling received funding requests from the Planning Commission, Treasurer, and other commissions. Powling was asked to provide the Selectboard with a wage comparison from other towns.

 

Items tabled for future budget meetings.

  • Capital Budget
  • Expenditures
  • Open Items
  • Articles including Social Appropriation Donations
  • Salaries
  • Warnings

ADJOURN:

Chevalier made a motion to adjourn. The meeting was adjourned at 7:04 P.M.

Respectfully Submitted,
Wannetta Powling,
Administrative Assistant

 

 

Selectboard Regular Meeting Monday, November 6th, 2023

Regular Meeting Monday, November 6th, 2023
https://us06web.zoom.us/j/97227911757#success (copy and paste the link into your web browser)
https//zoom. Us/join            Meeting ID:  972 2791 1757 Passcode:  352680

BOARD MEMBERS PRESENT:
Angela Litchfield, Mike Fitzpatrick, Katy Johnson-Aplin, Jeffrey Chevalier, and Ann Golob (Zoom).

OTHERS PRESENT:
Jeryl Julian Cisse (VT Adult Learning), Ryck Morales (SBA), Austin Rice (BCTV), and Wannetta Powling (Administrative Assistant).

Zoom:
  Jay Wilson (Road Foreman), Jane Douglas (NewBrook/Newfane Anew, Planning Commission), Kate Gehring (Planning Commission), Maya Richmond (WCHS), Andrea Seaton (Grace Cottage), Kate Alberghini (Green-Up VT), Kathleen Devlin (SEVCA).

CALL TO ORDER:
The meeting was called to order at 6:00 p.m. by Selectboard Chair Angela Litchfield.

CONFIRM PROPERLY WARNED:
Powling confirmed the meeting had been properly warned.

ADDITIONS/AMENDMENTS TO AGENDA:  

APPROVAL OF MINUTES:

  1. October 16th, 2023, Regular Meeting Minutes.
    Golob made a motion to accept the October 16th, 2023, Regular Minutes, and Johnson-Aplin seconded the motion.
    Motion passed. Fitzpatrick abstained.
  1. October 30th, 2023, Budget Meeting Minutes.
    Fitzpatrick made a motion to accept the October 30th, 2023, Budget Minutes, and Chevalier seconded the motion.
    Motion passed.
  1. September 14th, 2023, Special Meeting Minutes.
    Fitzpatrick made a motion to accept the September 14th, 2023, Special Meeting minutes, Golob seconded.
    Motion passed. Chevalier and Johnson-Aplin abstained.

 

ROAD FOREMAN’S & ROAD COMMISSIONER’S REPORT:

  1. We met with FEMA again today to go over damage reports for the July 10th
  2. If the weather cooperates, the rest of the Grimes Hill pavement repairs will be done this week.
  3. We received a draft of the Act 250 application from Bill Jewell; both Ann and I added notes to it and have sent it back to Bill Jewell. We are waiting for the new data from the sound study to be attached to the application.
  4. If all goes well, we plan on side-dressing the shoulders of the new pavement on South Wardsboro Road this week.
  5. The pre-bid meeting for the Loop Road box culvert was held last week, and bids are due November 28th.

Fitzpatrick made a motion to accept the Road Foreman & Road Commissioners report and Chevalier seconded.

 

Discussion ensued:

  1. There is a projection that the FEMA payments are going to be slow in coming back for the repairs.
  2. Litchfield asked if Wilson would make an inquiry from the NRCS to see if they had any updates to the site visit.

The vote was called. Motion passed.

Access Permit – 302 Newfane Hill Road /Tyler Russell was reviewed.

Discussion ensued:
Fitzpatrick made a motion to approve the access permit, with the installation on an 18” culvert, and Johnson-Aplin seconded.
Motion passed.

ADMINISTRATIVE ASSISTANT’S REPORT: 

  1. There is a request for an appointment to the Development Review Board from Cristine White. Would you like to make this appointment tonight?
  2. There is an offer to assist smaller towns and villages with “designing a Mobil-friendly and ADA-compliant website.” They will manage all technical support and train in how to use the software. They are out of Watertown, NY. I have included some information, but would you like me to pursue additional information? (see the attachments)
  3. On Wednesday, November 8th, from 2:30-4, there will be V.L.C.T. training on ADA 101: What your Municipality Needs to Know. I have set this up for Katy and me to attend. Is anyone else interested?
  4. Bill Morse called this morning looking for the Selectboard to respond to his letter of September 5th
  5. Sierra Pratt has completed the October Bank recons. She will not be able to continue doing the monthly bank statements. Do you have any recommendations for replacements?
  6. On November 8th, at the Stone Church in Brattleboro, they will be having the Producers Award, and they will be recognizing retiring BCTV Director Cor Trowbridge.

Fitzpatrick made a motion to accept the Administrative Assistant’s report and Johnson-Aplin seconded.
D
iscussion ensued:

  1. Fitzpatrick made a motion to appoint Cristine White to the DRB, Johnson-Aplin seconded.
    The motion passed.
  1. Johnson-Aplin said that she had done some research with the same web design and would recommend getting more information on updating the Town website, including getting a quote.

The vote was called. Motion passed.


COMMITTEE REPORT:

Traffic Calming Committee-Johnson-Aplin
provided an update on the work that the Traffic Calming Committee (TCC) has been discussing, including the concerns for speed enforcement, beautification efforts, ordering, and sign placements for Williamsville. To help create driver awareness, the TCC has suggested placements of “Hikers, Bikers, and Horses Ahead.” TCC is still working on the details for presenting the budget request at a Selectboard meeting in December.  TCC will meet on Wednesday, November 29th, and Wednesday, December 20th; the public is encouraged to attend our meetings.  Wilson mentioned that the over-height limit warning lights for the covered bridge is $20,000. Wilson also mentioned that it is not reasonable to place cameras on the bridge to monitor traffic and over-height vehicles.

 

SCHEDULED MEMBERS OF THE PUBLIC:
The following agencies and organizations gave a three to five-minute explanation of the program and services they provide to the residents of Newfane, Williamsville, S. Newfane, and Brookside and how the funds they are requesting are going to be used.

Grace Cottage Hospital – Andrea Seaton
NewBrook News/ Newfane A New – Jane Douglas
Windham County Humane Society – Maya Richmond
Green-Up Vermont – Kate Alberghini
SEVCA- Executive Director, Kathleen Devlin
VT Adult Learning- Jeryl Julian-Cisse

UNSCHEDULED MEMBERS OF THE PUBLIC:
Ryck Morales, a public Affairs Specialist from the Office of Disaster Recovery and Resilience/U.S Small Business Administration came and provided Newfane with additional flood recovery options and instructions for businesses and nonprofits can get loans to repair or replace damaged or destroyed property up to $2 Million. Homeowners can get up to $200,000 to repair or replace a primary residence and get additional assistance to help mitigate against future disasters. Homeowners and renters can get up to $40,000 to repair or replace personal property, furniture, appliances, and vehicles.

Facts:

  • There is no obligation to accept the loan if it is approved.
  • You don’t need to know how much to ask for when you apply.
  • You don’t need to wait for settled insurance claims, FEMA grants, or estimates before applying.
  • Loans can be used for insurance deductibles, require building code upgrades, or require relocation.
  • Additional information is available from the Administrative Assistant at the Town Office. Litchfield asked that the information be put on the website.

 

NEW BUSINESS
None

OLD BUSINESS:

  1. Town Beautification suggestions (Chevalier)
    None
  1. FEMA buyout of South Newfane General Store (Golob)
    None
  1. ARPA Funds Updates (Golob)
    None
  1. Personnel Policy Recommendations (Johnson-Aplin).

Litchfield asked if the Board could preview the changes and notes for the Personnel Policy at the Budget meeting Monday night.

  • CORRESPONDENCE:
    Rock River Players – Thank you for the ARPA donation.
    Grace Cottage Hospital- Thank you for the FY 2023 donations.

The Selectboard meeting was suspended for the Board of Liquor Control at 7:27 p.m.
The Selectboard meeting resumed at 7:29 p.m. (see Board of Liquor Control Minutes).
Golob attended remotely and left the meeting at 7:30 p.m.

PAY ORDERS

  1. Payroll # 11649                  $ 6,927.41
  2. Payroll # 11650                  $ 6,684.70
  3. AP # 24010                         $ 464,994.03
  4. AP # 24011                         $1,068,318.37
  5. Payroll # 11651                 $5,182.44


Fitzpatrick made a motion to approve Pay Orders. Chevalier seconded the motion.
Motion passed 4/0.

ADJOURN:

Johnson-Aplin made a motion to adjourn. The meeting was adjourned at 7:48 P.M.

Respectfully Submitted,
Wannetta Powling,
Administrative Assistant
AL

 

 

Selectboard Budget Meeting Monday, October 30th, 2023

https://us06web.zoom.us/j/97227911757#success
(copy and paste the link into your web browser)
https//zoom. Us/join            Meeting ID:  972 2791 1757 Passcode:  352680

BOARD MEMBERS PRESENT:
 Angela Litchfield, Ann Golob, Jeffrey Chevalier, Katy Johnson-Aplin and Mike Fitzpatrick.

OTHER PRESENT:
Melissa Brown (Treasurer) and Wannetta Powling (Administrative Assistant).

CALL TO ORDER and MEETING WARNING:
The meeting was called to order at 6:00 p.m. by Chair Angela Litchfield.
Litchfield asked if the meeting was properly warned.

ADDITIONS/ AMENDMENTS TO AGENDA:
None

OLD BUSINESS:
The Selectboard was given additional time to review the two emails Golob forwarded, and it was agreed to vote on the FEMA conditions and have the Chair sign the letter.

Golob made a motion to accept the conditions from the FEMA letter. Chevalier seconded.
Motion passed 4/0/1 Fitzpatrick abstained.

NEW BUSINESS:

  • Town Report Design. The ideas discussed at the meeting were reviewed, and it was decided to select images that would show appreciation for the committee members and volunteers who help with the functions of the Town.
  • Dedication. Several suggestions were raised and discussed. It was agreed that we would wait to make a final decision at the next budget meeting on November 13th.

Budget Review

  • Treasurer Melissa Brown provided revenue figures.
  • It was agreed that the review of the Rescue contract would determine the amount needed to budget for the Rescue. Fitzpatrick commented that the NewBrook Fire Department should be given equal consideration.

Follow-up items

  1. Law Enforcement
    It was agreed to hold off a review of law enforcement funding until members attended the regional policing presentation and discussion in Brattleboro on November 15th. Mixed feelings were expressed over the patrols currently provided by the Windham  County Sheriff’s Department (WCSD).
  2.   Powling will contact VTSP (Vermont State Police Lieutenant Anthony French) to confirm whether they would be interested in the 2025 fiscal year law enforcement contract.
  3. Johnson-Aplin will contact Putney Town Manager Karen Astley for information on the full-time coverage they receive from WCSD.  Jamaica and Londonderry receive shared coverage; Johnson-Aplin will attempt to get information on how the town and its residents manage and assess this coverage.
  4.  Several items were put on hold until Powling received funding requests from the Planning Commission, Town Clerk, Treasurer, and other commissions. Powling was asked to provide the Selectboard with a wage comparison from other towns.
  5. Other needed information from VLCT on the insurance policy for capital assets, unemployment insurance, and worker’s compensation rates.  Blue Cross Blue Shield health insurance for the employees and the contract for the professional audit expenses.

Items tabled for future budget meetings.

  • Capital Budget
  • Expenditures
  • Open Items
  • Articles including Social Appropriation Donations
  • Salaries
  • Warnings

ADJOURN:

Chevalier made a motion to adjourn. The meeting was adjourned at 7:37 P.M.

Respectfully Submitted,
Wannetta Powling,
Administrative Assistant

 

 

Selectboard Regular Meeting Monday, October 16th, 2023 (DRAFT)

https://us06web.zoom.us/j/97227911757#success
(copy and paste the link into your web browser)
https//zoom. Us/join            Meeting ID:  972 2791 1757 Passcode:  352680

BOARD MEMBERS PRESENT:   Angela Litchfield, Katy Johnson-Aplin, Jeffrey Chevalier, Ann Golob (Zoom), Mike Fitzpatrick (phone).

OTHERS PRESENT:   Austin Rice (BCTV), and Wannetta Powling (Administrative Assistant).

Zoom:  Jay Wilson (Road Foreman), Jane Douglas (Planning Commission), Alex Beck (SeVEDS,) Sara Mc Connell (SeVEDS).

CALL TO ORDER:  The meeting was called to order at 6:00 p.m. by Selectboard Chair Angela Litchfield.

CONFIRM PROPERLY WARNED:   Powling confirmed the meeting had been properly warned.

ADDITIONS/AMENDMENTS TO AGENDA:  
Golob requested adding Katy Buckley’s email to New Business and Manitou’s Status update to Old Business.

APPROVAL OF MINUTES:

  1. September 5th, 2023, Special Meeting.
    Golob made a motion to accept the September 5th Special Minutes, and Chevalier seconded the motion.
    Motion passed. Fitzpatrick abstained.
  2. September 5th, 2023, BLC Meeting.
    Chevalier made a motion to accept the September 5th B.L.C. minutes, and Golob seconded the motion.
    Motion passed. Fitzpatrick abstained.
  3. September 14th, 2023, Special Meeting

Tabled until November 6th meeting.

  1. October 2nd, 2023, BLC Meeting

Golob made a motion to accept the October 2, 2023, B.L.C. minutes, and Fitzpatrick seconded the motion.
Motion passed. Chevalier abstained.

  1. October 2nd, 2023, Regular Meeting

Golob made a motion to accept the October 2nd minutes, and Fitzpatrick seconded the motion.
Motion passed. Chevalier abstained.

 

ROAD FOREMAN’S & ROAD COMMISSIONER’S REPORT:

  1. The Pavement project on South Wardsboro is almost complete, and we will have to do some work on the shoulders.
  2. The ditch across from the entrance to the gravel pit on Radway Hill has been repaired and repaved.
  3. The culvert repair done on Depot Rd. where the new box culvert is going has been paved to get us through the winter.
  4. We met with Mike and Allie from NRCS and toured eight locations on Smith Brook, Rock River, RT 30, Browns Rd.
  5. I have ordered a few more road name signs for some that have gone missing.
  6. We now have the bid documents and plans for Loop Rd. Box culvert should be going out to bid soon, with the bids due at the end of November. The work would happen next summer. We will need to have Bob Fisher prepare the easements.
  7. I spoke with Ron Bell today, and he is getting the design and estimate done for Eddy Rd. so we can try to form mitigation money from FEMA.
  8. I have asked Eddie Duncan from RSG to redo the sound study for the gravel pit now that the entrance is not being changed. I am sure there will be an additional charge, but Bill Jewell felt this would make for a better ACT 250 presentation.

Fitzpatrick made a motion to accept the Road Foreman & Road Commissioners report, and Chevalier seconded.

Johnson-Aplin arrived at 6:07 p.m.

Discussion ensued:

  1. There was a recount of events regarding the visit from NRCS; we have no indication of when NRCS will respond. While they were here, they took photos and measurements and heard concerns from residents.
  2. The emergency repair under Depot Rd. was necessary; the pavement is a winter patch, and the Box Culvert will be installed in the late spring or early summer.
  3. Baker Brook Road must be added to the NRCS site visits.
  4. Litchfield asked Jay to contact Attorney Bob Fisher to provide the easement information for installing the Box Culvert at Loop Rd.
  5. Golob mentioned that the sound study for the gravel pit would benefit the ACT 250 process.

* Johnson-Aplin asked for an update on the Dover Rd. Timson Hill intersection culvert replacement pavement patch. Wilson explained that DMI has had delays due to the rain this summer and will schedule this repair and Grimes Hill simultaneously.

The vote was called. Motion passed.

ADMINISTRATIVE ASSISTANT’S REPORT: 

  1. On November 8th, at the Stone Church in Brattleboro, there will be a farewell gathering for retiring BCTV Director Cor Trowbridge. I would like to publicly address my appreciation for her support in helping to set up Newfane’s Zoom access during COVID-19 and for her interest in our success. And for the Producers Award I was given, we would not have been as successful without her steady support. Would anyone like to join me in attending this event for Cor?
  2. I have been reviewing the Town’s Insurance Policy for 2024. And for the BCBS benefits for the Town employees. I will have figures for you at the budget meeting starting October 30th.
  3. The Traffic Calming Committee will meet on Wednesday, October 18th at 6 p.m.
  4. Williamsville Hall Community breakfast is Thursday, October 19th, from 8-10:30 a.m.

 Fitzpatrick made a motion to accept the Administrative Assistant’s report, and Johnson-Aplin seconded.
Discussion ensued:

  1. Regarding attending the BCTV event, Litchfield and Golob are unavailable; Johnson-Aplin and Chevalier are TBD.

The vote was called. Motion passed.


COMMITTEE REPORT:

Traffic Calming Committee
No Update –the next meeting is this Wednesday evening.

SCHEDULED MEMBERS OF THE PUBLIC:
Social Appropriations Request

SeVEDS-BDCC-Alex Beck – Sara McConnell (Zoom) gave a brief overview of their information and services. SeVEDS helps to meet community development needs by being involved with job support.  They also sponsor a shared workforce meeting for the students at the High School at Leland & Gray; they have been helping this year with meeting the needs of the refugees in Brattleboro, flood recovery support, and being the point person for resources and distribution of funds in our region. Golob asked how the appropriation figures for Newfane were determined. This is based on $3 per person using the 2010 census count for a count of the town population.

UNSCHEDULED MEMBERS OF THE PUBLIC:
None

NEW BUSINESS
Katie Buckley, Director of the ARPA Assistance and Coordination Program at VLCT, emailed all Selectboard members with information on the Municipal Technical Assistance Program (MTAP). This outlined the availability of grant funding opportunities, permit assistance, and project management assistance through the local Regional Commission, which has additional resources available for municipalities to assist with such projects as developing sewer systems, housing, infrastructure projects, and more. Newfane was preapproved for this assistance; Golob recommends that Newfane reach out to Chris Campany and ask for their help with how to get started with assessing our needs for a sewer. Jay Wilson suggested considering the need for more help regarding climate change resiliency. Board members agreed that it is essential to define Newfane’s needs, including housing issues and sewer infrastructure needs, which go hand in hand. Wilson stressed that with the anticipated climate changes, the need to upgrade the size of our culvert capacity to handle the rain run-off with larger box culverts would help to keep the roads from washing out. It was agreed that Golob would send an email to Chris Campany asking for their assistance as part of the MTAP program.

OLD BUSINESS:

  1. Town Beautification suggestions (Chevalier)

The sites for the installation of the benches have been determined. Press releases, application requirements, and design will be packaged and available to be worked on over the winter months with the hope of benches being installed in the late spring of 2024.

  1. FEMA buyout of South Newfane General Store (Golob)

Golob received preapproval acknowledgment from FEMA on the acquisition and demolition of the # 393 Dover Rd application.
Golob sent questions to the Vermont Environment Management office to clarify the conditions of the FEMA letter.
It was agreed that the Selectboard would review the two emails that Golob forwarded and would take a vote to accept the FEMA conditions and have the Chair sign the letter.

  1. ARPA Funds Updates (Golob)
    The Town started at $441,000.00 and has a balance now of $201,000; it was previously discussed to hold an amount as a small interest revolving fund for small projects.
  1. Personal Policy Recommendations (Johnson-Aplin).
    VLCT sent a reply late this afternoon. Update at next meeting.

 

  1. Manitou’s Status update -Litchfield
    The town attorney has been contacted and is waiting for the Zoning Administrator to follow up with the attorney and the Selectboard.

CORRESPONDENCE:
Email from Chris Druke regarding a recently approved Zoning application.

Golob and Fitzpatrick attended remotely and left the meeting at 6:53 p.m.

PAY ORDERS

  1. Payroll # 11647                 $    5,826.27
  2. Payroll # 11648                 $    5,761.37
  3. AP # 24009                         $  87,824.32

Chevalier made a motion to approve Pay Orders. Johnson-Aplin seconded the motion.
Motion passed 3/0.

ADJOURN:
Chevalier made a motion to adjourn. The meeting was adjourned at 6:59 P.M.

Respectfully Submitted,
Wannetta Powling, Administrative Assistant
AG