Category Archives: Minutes

  Board of Liquor Control Tuesday September 8, 2020

BOARD MEMBERS PRESENT: Marion Dowling, Michael Fitzpatrick, Christopher Williams and Shelly Huber.

OTHERS PRESENTWannetta Powling.

CALL TO ORDER: The meeting was called to order at 8:37 p.m. by Chair Marion Dowling.

 NEW BUSINESS

  • Four Columns – Renewal Application

The Board reviewed The Four Columns Liquor License renewal application

A motion to approve the renewal liquor license for The Four Columns was made by Mr. Fitzpatrick, seconded by Mr. Williams.

Motion passed

Mr. Williams made a motion to adjourn.  Meeting adjourned  8:40pm

Respectfully Administrative Assistant

Wannetta Powling

 

Development Review Board (DRB) Decision regarding appeal of Zoning Application 20 -0001

Subject:

Development Review Board (DRB) Decision regarding appeal of Zoning Application 20 -0001

Background

Application 20-0001 is for change of use at 25 Moss Hollow Road from residential to commercial in order to allow operation of a Wellness Retreat/Nature Retreat as described by the appellant, Kathy J. La Bombard in her application and at the public hearing for this appeal on July 30, 2020.

Findings

  1. The property is located in Newfane’s Rural District and is part of an established neighborhood with rural character.
  2. The appellant wishes to operate a Wellness Retreat/Nature Retreat as a conditional use utilizing the existing residential facilities at 25 Moss Hollow Road.
  3. The appellant described her proposed use as an opportunity for small groups of healthy people to spend 3 to 5 days in nature and the surrounding community while focusing on their own well-being
  4. Section 331 of the Newfane Zoning Bylaw allows limited commercial uses in the Rural District that avoid unreasonable burdens on town roads and services or other adverse impacts on the rural character of the district.
  5. Section 212 / 5 /a of the Newfane Zoning Bylaw requires review of any proposed conditional use to determine whether it adversely affects:
  •  Capacity of existing community services or facilities
  •   Character of the area as defined by the purpose of the zoning district and specifically       stated  policies and standards of the Town Plan
  •   Traffic on roads and highways in the vicinity
  •    Any bylaws and ordinances of the Town of Newfane then in effect
  •    Utilization of renewable energy sources

 Conclusions

  1. The proposed conditional use is consistent with that of a Lodge/Inn whose function is providing their guests a program of organized group activities.
  2. In order to meet criteria of Zoning Bylaw Sections 331 and 1 / 5 / a and to limit adverse impacts on the rural character of the area, it is necessary to apply conditions to the proposed commercial use that limit its size and scope while preserving the overall rural character of the neighborhood.

Decision

Effective August 27, 2020, the Newfane Development Review Board  approves, with the following conditions, the application of Kathy J. La Bombard for change of use from residential to commercial (Wellness Retreat/Nature Retreat) at 25 Moss Hollow Road (also known as Moss Hollow Lane).

This approval is subject to the following conditions:

  1. The number of Retreat Session participants including leaders shall not exceed seven (7).
  2. Use of the property for Retreat Sessions shall be limited to twelve (12) days per calendar month.
  3. When travelling to or from the property for off-site activities, participants shall car pool to the extent possible with no more than two (2) vehicles involved.
  4. Noise generated by operations shall at no time exceed seventy (70) decibels measured at the property line.
  5. On-site parking shall be limited to seven (7) vehicles.

Appeal of this Decision

In accordance with Title 24 VSA, Section 4471, an interested person who has participated in the Public Hearing of this matter may appeal this decision to the Environmental Division of the Vermont Superior Court by filing a Notice of Appeal directly to the Court within thirty (30) days of the decision.

Participation in the referenced hearing shall consist of offering oral or written testimony, evidence or a statement of concern related to the subject of the hearing.

Newfane Development Review Board

David Cotton, Chairman

 

Planning Commission Regular Meeting Agenda September 10, 2020

September 10, 2020      Time:  6:00 PM      Place: Zoom Conference Call – In keeping with “revisions from Act 92 (H.681) which Governor Scott signed into law on March 30, 2020. The act sets forth new Open Meeting Law procedures in response to COVID-19 … to encourage public bodies to meet electronically while also providing the public with electronic access to meetings in lieu of a designated physical location.” Updated 5.27.20. https://www.vlct.org/municipal-assistance/municipal-topics/vermonts-open-meeting-law

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Agenda

  1. Call to order                                     6:00
  2. Introductions (Commission members, guests, and members of the public)         6:01 – 6:15
  • Additions to the Agenda 6:16 – 6:21

(“Additions” might include a suggestion for an action step with a specific timeline and a person assigned to the action step or a suggestion for a future agenda item.)

  1. Review and approve minutes from February 27, August 11, August 27             6:22 – 6:35
  2. Unscheduled members of the public 6:36 – 6:41
  3. Old Business                                     6:42 – 7:52
  4. Short-term Rentals – Collective work with Problem-Solving Document 6:42 – 7:30
  5. Enhanced Energy Plan – Lynn & contact with Windham Regional Commission        7:31 – 7:41
  6. Zoning bylaw, setback language – Ken & contact w/ Development Review Board 7:42 – 7:52

 

VII.     New Business                                                                                                             7:53 – 8:10

VIII.    Correspondence                                                                                                          8:11 – 8:15

  1. Adjournment                                                                                                            8:16

 

Note: Regular Planning Commission meetings are held at Newfane Town Office 2nd & 4th Thursdays at 6:00 PM.

All interested parties are most welcome to attend.

Posting locations: Newfane Town Office, WW Building Supply, Newfane Market, Williamsville Post Office

Town of Newfane web site:

http://newfanevt.com/meetings/meeting-schedules/

http://newfanevt.com/meetings/planning-commission-minutes/

Selectboard Agenda Monday August 3, 2020

  •  CALL TO ORDER
  •  ADDITIONS/AMENDMENTS TO AGEND
  • APPROVAL OF MINUTES
    • July 6, 2020 Amended Regular meeting
    • July 20, 2020 Regular meeting
  • ROAD BUSINESS
    • Road Foreman’s & Road Commissioner’s Report
  •  TREASURER’S REPORT
  • ADMINISTRATIVE ASSISTANT’S REPORT
  • SCHEDULED MEMBERS OF THE PUBLIC
    •        Doris Knechtel & Frank Suponski – Lister’s Vacancy
  • UNSCHEDULED MEMBERS OF THE PUBLIC
  • OLD BUSINESS
    •          Sign Wage Increase for Fiscal Year 2020-2021
    •         Review Updated Financial Policy – Checklist for Internal Control
    •         Review Updated Policy (Animal Control) for Board approval
    •         Employee Annual Reviews for Road Foreman and Administrative Assistant
  • NEW BUSINESS
    •  Remembering the Passing of Theodor Schreyer Jr. – Over 50 years of service to the Town of Newfane
  • POSSIBLE PROJECTS
  • CORRESPONDENCE
    •  Department of Public Safety VT State Police, invite to participate in shaping VSP                  approach to policing.
    • Brattleboro Development Credit Corporation, helping connecting 375 businesses with “PPP” & Federal Relief programs.
    • EAP Supporting Healthy Organizations – Messenger & Leadership Newsletters
    • COVID 19 Executive Summary July 24, 2020 Key updates, Impacts & Action.
  • PAY ORDERS
    • Payroll Warrant #                 Amount  $
    • Payroll Warrant #                 Amount  $
    • Accounts Payable No. # Amount  $
  • ADJOURN

COVID 19 SAFETY PROCEDURES WILL BE FOLLOWED

Meeting to be held at 6 pm –      Town Office –    555 VT Route 30 Newfane

Selectboard Agenda Monday July 6, 2020

  •  CALL TO ORDER
  •  ADDITIONS/AMENDMENTS TO AGENDA
  •  APPROVAL OF MINUTES

May 18, 2020 Amended minutes

June 15, 2020 Regular

June 22, 2020 Special

  • ROAD BUSINESS

Road Foreman’s & Road Commissioner’s Report

  • TREASURER’S REPORT

Bids for Town Land   Quitclaim Auction Town Owned Property

Selectboad Appointment – Search for Bank Statement Reconciler

  •  ADMINISTRATIVE ASSISTANT’S REPORT
  • SCHEDULED MEMBERS OF THE PUBLIC

Gloria Cristelli – Japanese Knotweed

  •  UNSCHEDULED MEMBERS OF THE PUBLIC
  •  OLD BUSINESS      

June 22, 2020 Special Meeting 2020-2021 Law Enforcement Contract

Zoning Administrator 3 Year Appointment Approval

  • NEW BUSINESS

Town Office Joint Authority 1VSA 172

Shelly- Interim Zoning Measure for Pandemic Emergency

Request that All Newfane Businesses follow COVID 19 Safety Procedures’

(MASK REQUIRED)

Review and Sign Town Tax Rate

  • POSSIBLE PROJECTS
  • CORRESPONDENCE
  •  PAY ORDERS
    • Payroll Warrant # 11457    Amount  $ 4,648.27
    • Payroll Warrant # 11458    Amount  $ 4,703.32
    • ADJOURN

COVID 19 SAFETY PROCEDURES WILL FOLLOWED

Meeting to be held at 6 pm –      Town Office –    555 VT Route 30 Newfane

Selectboard Agenda Monday June 15, 2020

  •  CALL TO ORDER
  •  ADDITIONS/AMENDMENTS TO AGENDA
  •  APPROVAL OF MINUTES

May 18, 2020 amended minutes

       June 1, 2020

  • ROAD BUSINESS

Road Foreman’s& Road Commissioner’s Report

  • TREASURER’S REPORT            
  • ADMINISTRATIVE ASSISTANT’S REPORT
  • SCHEDULED MEMBERS OF THE PUBLIC
  •  UNSCHEDULED MEMBERS OF THE PUBLIC
  •  OLD BUSINESS      

Law Enforcement Contract

Town Hall Addition

  • NEW  BUSINESS

VLCT: Local Government Resolution

Interim Zoning Measure for Pandemic Emergency

  •  CORRESPONDENCE

Thank you card from Henrietta Mantel – Cemetery Hill Road

  •  PAY ORDERS
  1. Payroll Warrant # 11453    Amount  $ 4,908.34
  2. Payroll Warrant # N/A       Amount  $  N/A

ADJOURN

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Selectboard Minutes June 1, 2020

Unapproved

BOARD MEMBERS PRESENT: Marion Dowling, Shelly Huber, Angela Sanborn, Michael Fitzpatrick and Christopher Williams,

OTHERS PRESENT: Jay Wilson, Melissa Brown, Sheriff Mark Anderson, Lieutenant Anthony French, Lynn Forrest, BCTV, and Wannetta Powling.

CALL TO ORDER: The Zoom meeting was called to order at 6:00 p.m. by Chair Marion Dowling.

ADDITIONS/ AMENDMENTS TO AGENDA:

A motion was made by Ms. Sanborn to move the scheduled members to the top of the agenda. Ms. Huber seconded.

SCHEDULED MEMBERS OF THE PUBLIC:

Sheriff Mark Anderson of the Windham County Sheriffs office, Lieutenant Anthony French of the Vermont State Troopers were both invited to meet with the Selectboard to discuss the current law enforcement and future contract options.  Both of the officers answered questions of public safety, criminal investigations, motor vehicles stops and traffic control in the villages of South Newfane, Williamsville and Brookside.  The Selectboard will consider the contract options on the next agenda.

MINUTES:

A motion was made by Ms. Sanborn to approve the May 4, 2020 minutes, Ms. Huber seconded.

Motion Passed.

A motion was made by Ms. Sanborn to “Table until amended” the May 18, 2020 minutes Ms. Huber seconded.

Motion Passed.

ROAD FOREMAN’S AND ROAD COMMISSIONER’S REPORT:

  1. The crack sealing of the pavement went very well, sealing was done on Depot. Rd, Dover Rd. and Auger Hole Rd.
  2. The guard rail work was completed on the two new Hunter Brook Bridges and we started at the bottom of Depot Rd. and repaired the first 990 feet.
  3. The town attorney has the information to prepare the easements for the Depot Rd. box culvert.
  4. The plans for the Sand/Salt shed have been updated again.
  5. The plans for the Depot Rd. box culvert have been updated again also. Once we get the easements signed that will continue to move along.
  6. The meeting with Northeast Municipal for the Hazmat and Safety at the garage went well we identified the top 3 area to work on first. These would be the items that VOSHA writes the largest fines for.
  7. We had the mandatory pre-bid meeting at Monroe Bridge this past Tuesday; we had one bidder we should have the bid to open at Monday’s meeting.
  8. There is enough money in the budget to go ahead and purchase another traffic radar sign to move from one location to another including S. Wardsboro Road.

A motion was made by Mr. Williams to approve the purchase of a new traffic sign. Ms. Huber seconded.

Motion Passed.

  1. There are several dead Ash trees in 2 different cemeteries’ that is not easily assessable. The State of Vermont Forest and Parks have advising us to take inventory of the Ash trees in the right of way, our inventory of these are in the 1,400 +/-. There needs to be a plan to remove these trees over the next fee years, before they become infected with the Emerald Ash Bore.

The Monroe Bridge Rehabilitation Bid was opened.

  1. Neil Daniels, Inc. (d/b/a Daniels Construction) Ascutney, VT / Bid   $ 561,970.00

Discussion ensued regarding the budgeted amount, recommendation to speak with VTrans, Marc Pickering.

A motion was made by Ms. Huber to have Jay speak with Marc Pickering tomorrow, and allow Road Foreman to follow any new speck recommendations from VTrans, Road Foreman & Road Commission decision as to a new bid being sent out Mr. Fitzpatrick seconded.

Motion Passed.

TREASURER’S REPORT:

Town Owned Property – I have completed gathering all the information needed for selling off the four Town-owned properties. I emailed everything off to Bob Fisher. I also emailed you what Bob sent back to me for the Board to sign and then we can put it in the Brattleboro Reformer. I think it is best that we advertise this in Saturdays issue; hopefully it will be seen by more people.

The information I gathered was; I calculated for each property what was sold at tax sale, plus what would have been owed to the town after the tax sales were completed. I researched back to see what the attorney fees were for doing the tax sales. I also pulled all the deeds for the properties. Doris printed me out all the Lister Card’s along with maps to the properties.

The reason I wanted the maps was so I could send out letters to all the abutting owners of the properties that are for sale. I figured that it would be a good idea to let them know the property that adjoins theirs will be up for sale in case they are interested. I will also send them a copy of the maps to show them which property is being sold, the minimum bid amount, plus the date the bids have to be in by.

You will notice that one of the properties does not have a minimum bid amount. The reason for that is because the property was sold back in 1986 for tax sale. We would never be able to sell the property for all the back taxes to recoup our loss. Per my discussion with Bob, it was best to just sell it for best offer.

The sealed bids will need to be in by July 6th for the Selectboard to open them.

Other Work – I have completed my VT State and VMER’s monthly reporting. All payroll, accounts payable and taxes are still being done daily. I will start going through all of my accounts and reports seeing as I am getting ready to close the year out at the end of this month. I will be making sure everything is balanced and doing my end of the year journal entries.

A motion was made by Ms. Sanborn to approve the treasurer’s report. Ms. Huber seconded.

Motion Passed.

ADMINISTRATIVE ASSISTANT’S REPORT:

  1. I wrote the letters as request and I’m grateful for the quick responses from both the VT State Police and the Windham County Sheriff’s Department and agreeing to attend tonight’s Selectboard meeting.
  2. I have had several meetings with the Selectboard Chair.
  • Discuss the purchasing policy and the need to review overdue updates.
  • This week’s agenda
  • Scheduling items for future Agendas
  1. Meetings with road foreman regarding current updates and issues with DMV vehicle registration. Currently registration renewals are being returned to DMV due to the incorrect PO Box # on file at DMV.
  2. Building Committee meeting –
  • Research was done regarding permits and State regulations for the proposed 27′ X 30′ addition to Town Hall. This is both complex and time consuming. The town could be better served by hiring a knowledgeable engineer to handle these permits and to be sure that state regulations are followed, or there could be severe financial penalties, and unnecessary delays.
  1. I used ½ day on Wednesday 20th (sick).  ½ day on Thursday the 28th (personal).

A motion was made by Ms. Sanborn to approve the administrative assistants report. Ms. Huber seconded.

Motion Passed.

OLD BUSINESS:

Town Office vote from May 18th meeting to have bids from engineers was done in error. Professional services section on page three of the Purchasing policy excludes certain highly professional services from the required need for additional bids.  Cotton Designs has existing knowledge of work they have done in past years and as such should be considered both knowledgeable and qualified to do work at town hall.

Explanation of the permit process to get approved a needs engineer stampeded approval of the plans before state fire marshal would approve permit.  The Selectboard asked for additional information and plans to be provided for the next meeting.

A motion was made Ms. Sanborn to make all plans available to and to further consider if this is right time to consider building such an addition Mr. Fitzpatrick seconded.

 

Selectboard use of Town Attorney service invoice was included for discussion.

Action to be taken by the board is to be mindful of the need to call the attorney and that it should be a board recommendation as need for town business.

CORRESPONDENCE:

None

PAY ORDERS:

  • Accounts Payable 20025 in the amount of $38,438.38
  • Accounts Payroll 11453 in the amount of $ 4,908.34
  • Accounts Payroll 11454 in the amount of $ 5,826.04

A motion was made by Mr. Williams and seconded by Mr. Fitzpatrick to approve the pay orders.  The motion carried.

ADJOURN:

A motion was made by Mr. Williams to adjourn the meeting. Meeting adjourned at 8:50 pm.

Respectfully Submitted, Wannetta Powling

 

**We are committed to the mandate issued by the Government regarding COVID 19 -Please Stay Safe.

 

 

Selectboard June 1,2020 Agenda

MONDAY JUNE 1, 2020

  •   CALL TO ORDER
  •  ADDITIONS/AMENDMENTS TO AGENDA
  •  APPROVAL OF MINUTES

May 4, 2020 amended minutes

May 18, 2020

  • ROAD BUSINESS

Road Foreman’s & Road Commissioner’s Report

  •  TREASURER’S REPORT
  • ADMINISTRATIVE ASSISTANT’S REPORT
  •  SCHEDULED MEMBERS OF THE PUBLIC

Windham County Sheriff Mark Anderson

Lieutenant Anthony French,   Vermont State Troopers

  • UNSCHEDULED MEMBERS OF THE PUBLIC
  •  OLD BUSINESS      

Town Hall Addition

Treasurer’s Legal Notice for Real estate auction – to be signed

  • NEW BUSINESS

Selectboard use of Town Attorney

  •  CORRESPONDENCE
  •  PAY ORDERS

Payroll Warrant # 11453    Amount  $ 4,908.34

Payroll Warrant # N/A       Amount  $  N/A

Account Payable No.# N/A        Amount  $  N/A

  • ADJOURN

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Selectboard Agenda Monday May 18, 2020

  •  CALL TO ORDER
  • ADDITIONS/AMENDMENTS TO AGENDA
  • APPROVAL OF MINUTES

March 27th 2020 Emergency Meeting (Amended)

May 4th 2020 Regular Meeting (Zoom)

  • ROAD FOREMAN’S & ROAD COMMISSIONERS REPORT:
  • TREASURER REPORT:         
  •  ADMINISTRATIVE ASSISTANT’S REPORT  
  • UNSCHEDULED MEMBERS OF THE PUBLIC
  • OLD BUSINESS

Appointment / Reappointment of Town Forest Fire Warden

VLCT Procedures for COVID 19 Safety & Health Work Plan

  • NEW BUSINESS

State of Vermont Troopers Contract – Expires June 30th

Town Office Building Permit – Process

  •  CORRESPONDENCE

Rare Plant Survey – River Road

Newfane Garden Club – Town Office

Christopher May – Email

  • PAY ORDERS
  • ADJOURN

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PUBLIC HEARING MINUTES PROPOSED BYLAW AMENDMENT

 TOWN OF NEWFANE SELECTBOARD PUBLIC HEARING MINUTES

PROPOSED BYLAW AMENDMENT MARCH 9, 2020

BOARD MEMBERS PRESENT:  Marion Dowling, Mike Fitzpatrick, Shelly Huber, Christopher Williams and Angela Sanborn

OTHERS PRESENT:   Hendrik van Loon, Michael Mayer, Carol Hesselbach, Beverly Tier, Terry Chapman, Jan Newell, Lysa Moser, Jane Douglas, Bert Picard and Wannetta Powling

The hearing was called to order at 6:00 p.m. by Marion Dowling, Selectboard Chair.

Hendrik van Loon was introduced to the public and is the felicitator of the meeting; Mr. van Loon gave an overview including reading of the warning.

Members of the public went over various reasons of the benefits to Natural Burial.

The hearing adjourned at 7:00 p.m.

Respectfully Submitted,

Wannetta Powling

Selectboard Minutes February 18, 2020

Tuesday February 18, 2020
BOARD MEMBERS PRESENT: Hendrik van Loon, Christopher Williams, Shelly Huber, Michael Fitzpatrick and Angela Sanborn.
 OTHERS PRESENT: Jay Wilson, Marion Dowling, Merle Tessier, Erica Walch, Wannetta Powling and BCTV.
CALL TO ORDER: The meeting was called to order at 6:00 p.m. by Chair Hendrik van Loon.
MINUTES:
A motion was made by Ms. Sanborn to accept the Minutes of February 3, 2020 regular meeting Mr. Williams seconded.   The motion carried.
ROAD FOREMAN’S AND ROAD COMMISSIONER’S REPORT:
I apologize that there is no written report tonight; my computer was going thru an update. And then I need to go out to attend the roads.
  • We are looking at Northeast percurdues safety with Dover to share the cost.
  • The new light at the garage are completely installed and may need to get just one more for the corner.
  • People need to understand the little bit of snow on the road when we are expecting freezing rain, is to lay down the sand and plow it all off works much better than just sheets of ice.
  • Plans for the Sand and Salt are in front of you tonight, I apologize for the extremely small print these are intended to be printed on much larger piece of paper.
The Windham Regional is in charge of the planning and VTrans will send the work out to bid and then give recommendations to the Board.
There is projected $400,000 for the build with $320,000 in grant money and the towns share would be $ 80,000.  We can see that most of the cost is in the concrete the footings are 9′-10′ so that when you go in with the bucket loader you don’t know the walls
Ms. Sanborn made a motion to accept the Road Foreman’s report. Ms. Huber seconded.
The motion carried.
ADMINISTRATIVE AS SISTANT’S REPORT:
  • The Town Report will be here in the next day or 2, and will go out ASAP with help from Carol, Melissa, Doris and Marion has volunteered to help with labeling. I have spoken with Jay to get help taking them to the PO.
  • I have gone to the last 3 Windham Regional Broadband meetings; in your package tonight is the survey they would like us to send out to Newfane, Williamsville, South Newfane and Brookside residents. They have set up an online site for people take the survey, but for those that don’t have internet service we can leave some with the town clerk, and have some available at the town meeting. We hope for a good return.
  • I needed to reschedule the Public Hearing until the 9th of March for the proposed (Natural Burial) Bylaw Changes. This allows for the 15 days needed for Warning the hearing.
  • There was an issue with the Rental of the Williamsville Hall this past weekend for a Birthday party, with the Boards permission I would like to refund the rental fee. The heat didn’t work in parts of the building, the shoveling did not get done, and there were dirty dishes in the sink in the kitchen and trash in the Bathrooms. As well as the floors were not clean.
Ms. Sanborn made a motion to accept the Administrative Assistants report, Mr. Williams seconded. The motion carried.
SCHEDULED MEMBERS OF THE PUBLIC:
Erica Walch from the Moore Free Library would like to see additional posting of the Selectboard minutes and agenda’s.  She would be willing to post them at the Moore Free Library as well if they could be emailed to her. The Board agreed to do this.  An additional suggestion was to check with the Post Master to see if town notices could be displayed there as well.
The Moore Free Library has year offered to hold a Nuts & Bolts of Local Government.  It helps those to navigating the town report as well as understanding Robert Rules of Order.  There will be a meet the candidate for those that are running for election; I understand there is no opposition to the candidates running for re-election. It would be nice if the town were to hold a candidate’s forum next year.
Merle Tessier Zoning Administrator one of the biggest issues as Zoning Administrator is to deal with enforcing private road conditions. , as an emergency vehicle costing ½ million dollars going out on a call and is not be able to safely navigate the private roads, because of the lack of recommended upkeep.  It would consider a town plan rewrite for this area of concern, as well as the backing of Town officials when there is an issue to be considered.   The other concern is lack of building permits obtained before a build.  Right now the permit is generally $10.00 and the fine would be an additional $10.00.
           The first plan of action would be to go to the DRB and Selectboard than the Planning Commission for major updates of the bylaws.   The Lister’s get a copy of each permit that is issued and when they go out and about, they are able to compare the Listers cards with the improvements.  Is it a lack of Understanding regarding Zoning Permits? Should a Welcome to Newfane Package be made available listing the town required permits needed help?
NEW BUSINESS:
A motion by Ms. Sanborn to have the Chair draft a letter to Windham Regional Commission for Newfane’s Intent to Participate in Broadband Wireless was seconded by Mr. Fitzpatrick
The motion carried
A motion by Ms. Sanborn to appoint Ms. Forrest as point of contact person Ms. Huber seconded.

The motion carried

 CORRESPONDENCE:
1.       Gloria Cristelli Email – Green up Coordinator
2.       Deborah Luskin Email – Child Care for Town meeting
3.       Prevent Child Abuse – Pin Wheel Sale
 PAY ORDERS:
  • Payroll Warrant 11438 in the amount of $5,497.39
  • Payroll Warrant 11439 in the amount of $5,429.72
  • Accounts Payable 20017 in the amount of $ 40,761.53
A motion was made by Mr. Williams and seconded by Ms. Sanborn to approve the pay orders.
The motion carried
ADJOURN:
A motion was made by Mr. Williams to adjourn the meeting. Meeting Adjourned at 7:30 pm.
Respectfully Submitted, Wannetta Powling

Newfane Selectboard Agenda January 21, 2020

Newfane Selectboard Agenda

TUESDAY –   JANUARY 21, 2020

 ·         CALL TO ORDER

  • APPROVAL OF MINUTES

January 6, 2020 Regular Meeting

January 13, 2020 Special Meeting

·         ROAD BUSINESS

Road Foreman’s & Road Commissioner’s Report

·         ADMINISTRATIVE ASSISTANT’S REPORT

·         SCHEDULED MEMBERS OF THE PUBLIC

Melissa Brown – Capital Articles

·         UNSCHEDULED MEMBERS OF THE PUBLIC

  • OLD BUSINESS

Williamsville Hall Policy

·         NEW BUSINESS

Highway Mileage Report

Meet with Zoning Administrator

Approve Budget

CORRESPONDENCE

  1. Frank Suponski
  2. Email – Ann Landenburger

·         PAY ORDERS

  1. Payroll Warrant #11434 Amount  $ 4,595.40
  2. Payroll Warrant #11435 Amount    (Not Available at time of posting)
  3. Account Payable No.#20014 Amount    (Not Available at time of posting)
  • ADJOURN

 

 

 

NEWFANE SELECTBOARD BUDGET MINUTES 12.23.19

TOWN OF NEWFANE SELECTBOARD MEETING
BUDGET MEETING MINUTES
December 23, 2019
BOARD MEMBERS PRESENT: Hendrik van Loon, Angela Sanborn, Christopher Williams, Shelly Huber, and Michael Fitzpatrick
OTHERS PRESENT: Melissa Brown, Wannetta Powling

The meeting was called to order at 6:03 p.m. by Mr. van Loon, Chair.
CAPITAL BUDGET-REVENUE
The Board reviewed the proposed capital budget. No changes were made
SOCIAL SERVICES APPROPRIATIONS
The Board reviewed and approved three of the four recently received appropriations requests.
Ms. Sanborn suggested that changes to the criteria for accepting appropriation requests, needed to be reviewed at a future meeting.
EXECUTIVE SESSION
Ms. Sanborn made a motion to enter into Executive session to discuss compensation for town officers and employees, inviting the town treasure and administrative assistant.
The motion seconded by Mr. Williams.
The Motion passed Entered executive session at 6:40pm
Ms. Sanborn made a motion to come out of Executive session at 7:45pm seconded by Mr. Fitzpatrick.
Ms. Sanborn made a motion to amend 2020 budget to include the proposed compensation rates.
Seconded by Ms. Huber Motion Passed
ADJOURN
The Meeting adjourned at 8:10 p.m.
Respectfully Submitted,
Wannetta Powling

Newfane SelectBoard Minutes 12.16.19

TOWN OF NEWFANE SELECTBOARD MEETING MINUTES

December 16, 2019
BOARD MEMBERS PRESENT: Hendrik van Loon, Shelly Huber and Michael Fitzpatrick,
Absent: Christopher Williams, Angela Sanborn,
OTHERS PRESENT: Jay Wilson, Ken Estey, Timothy Shortell, Doris Knechtel, Wannetta Powling and BCTV
CALL TO ORDER: The meeting was called to order at 6:05 p.m. by Chair Hendrik van Loon.
ADDITIONS/ AMENDMENTS TO AGENDA:
Executive Session:
None
MINUTES:
A motion was made by Mr. Fitzpatrick to accept the Minutes of December 2, 2019 regular meeting
Ms. Huber seconded, The Motion Carried.
A motion was made by Mr. Fitzpatrick to accept the Minutes of December 9, 2019 budget meeting
Ms. Huber seconded, The Motion Carried.
*Minutes of November 25, 2019 budget meeting Tabled until future meeting
ROAD BUSINESS:
Road Foreman’s & Road Commissioner’s Report:
See attached report.
Mr. Fitzpatrick made a motion to accept the Road Foreman’s report Ms. Huber seconded
The Motion Carried
ADMINISTRATIVE AS SISTANT’S REPO RT:
See attached report.
Mr. Fitzpatrick made a motion to accept the Administrative Assistant report Ms. Huber seconded
The Motion Carried
UNSCHEDULED MEMBERS OF THE PUBLIC:
None
SCHEDULED MEMBERS OF THE PUBLIC:
Newfane Lister -Doris Knechtel updated the errors and omission for the three properties including,
Timothy Rinfret – New House at #762 VT RT 30
Scott Martin -#17 Sawmill Road
Charles Bergman -#367 Dover Road
A motion to sign the Errors & Omission document to change the Grand List, was made by Mr. Fitzpatrick and seconded by Ms. Huber. Motion Carried
Ken Estey of the Newfane Planning commission gave an updated report of Planning Commission, including the
• Implementation of Town Plan
• By Law Change to the Resource district to allow Natural Burial Ground
• Enhanced Energy Planning
• Green Mountain Conservancy
• Level Funding Budget Request
• Short term Rentals definitions
Tim Shortell was introduce to the Board as a candidate interested in joining the Planning Commission, with a request for the Board to approved the Planning Commission’s recommendation before the next scheduled P.C. Meeting the 23rd of January 2020, t
OLD BUSINESS:
VLCT – Resolution supporting municipal authority regarding Commercial Cannabis had been previously discussed a review of the document recommendations from VLCT to endorse the changed amendments to the state of Vermont Legislation 2nd page was read into the record, 24VSA 229. Licensing information, Permits, fees and how the proposed Tax revenue would be distributed.
A motion was made by Mr. Fitzpatrick to authorize the Chair to sign VLCT recommendations,
Ms. Huber seconded. Motion Carried
A Drafted letter endorsing the Deer Run Conservancy was presented to the Selectboard by Mr. van Loon, discussion of Cultivation instead (extraction) of gravel & timber was made.
Ms. Huber made a motion to send the endorsement letter with accepted change to The Deer Run Conservancy.
Mr. Fitzpatrick seconded the motion. Motion carried
NEW BUSINESS:
None
CORRESPONDENCE:
• Laettia Ashmore – Frank Mercede & Son – Radway Hill Property
• Scott MacFarland – GovDeals.com
• Windham Solid Waste Management District –
PAY ORDERS:
• Payroll Warrant No. 11427 in the amount of $6,484.64
• Payroll Warrant No. 11428 Computer Error
• Payroll Warrant No. 11429 in the amount of $6,621.44
• Payroll Warrant No. 11430 in the amount of $6,251.80
• Accounts Payable No. 20012 in the amount of $ 46,936.23
A motion was made by Mr. Fitzpatrick and seconded by Ms. Huber to approve the pay orders.
The motion carried
ADJOURN:
A motion was made by Mr. Fitzpatrick and seconded Ms. Huber to adjourn the meeting.
Meeting Adjourned at 8:35 pm,
Respectfully Submitted, Wannetta Powling

ROAD FOREMAN’S AND ROAD COMMISSIONER’S REPORT December 16, 2019 1. The date for the tree removal inWilliamsville at the fire station is January 2″d, tomorrow was cancelled due.to predicted snow. 2. I submitted the Better Back Roads Grant last week for Parish Hill Rd. I think it will be a few months before we hear·anything. 3. The site plan for the Sand/Salt shed was completed. It will now be many months of reviews and permitting. 4. The ice storm this past weekend took a lot of sand and salt; I hope the rain is not a trend for this winter. Thank You, JayWilson Road Foreman ChristopherWilliams Road Commissioner
TOWN OF NEWFANE SELECTBOARD MEETING MINUTES

ADMINISTRATIVE ASSISTANT’S REPORT
December 16, 2019
• Tonight you have the Auditor’s Report that will appear in the Town Report this year. Along with recommendations to the Board.
• US Postal Rates (Marketing Mail – Permit # 3) Fee Renewal Notice will be going up – just before we send out our Town Reports, if we pay the fee by January 26, 2020 we can avoid this (small) increase.
• I spoke with Mr. van Loon today about scheduling additional budget meetings – 23rd and 30th are both free and they might finish up what is needed. I plan on 1st Draft going to the printers by the 17th of January.
• We received a letter today from Andrea Livermore Director of Development & Community Outreach, for Brattleboro Area Hospice, the hand written note, asked me to extend their deep appreciation to the town!
• For our Support, It touched me that she took the time to write a personal message, after seeing form letters and requests from agency and organizations asking for donations.
• Affecting us in the future could be the filing by S.V. Cable Company to sell to Comcast. We should need to our eye on our options, including the Broadband meeting @ N.F.D January 16th 2020 @ 6pm.
Respectfully,
Wannetta Powling

SELECTBOARD BUDGET MINUTES NOVEMBER 25, 2019 

BUDGET MEETING MINUTES NOVEMBER 25, 2019 

BOARD MEMBERS PRESENTHendrik van Loon, , Angela Sanborn, Christopher Williams

BOARD MEMBERS ABSENT: Shelly Huber, Michael Fitzpatrick

OTHERS PRESENT:   Jay Wilson, Melissa Brown, Wannetta Powling

 The meeting was called to order at 6:00 p.m. by Mr. van Loon, Chair.

TOWN HIGHWAY EXPENDITURES

 The Board reviewed expenditures to date and made comparisons with past year expenses.  Discussion ensued regarding the need to increase the budget for bridge maintenance, winter sand and salt.

SPECIAL SERVICES APPROPRIATIONS

The Board reviewed appropriations comparisons of neighboring towns, to bring the special appropriations in to a more uniformed alignment cuts were made.

ADJOURN

The Meeting adjourned at 8:05 p.m.

Respectfully Submitted,

Wannetta Powling

NEWFANE SELECTBOARD AGENDA 11.18.19

NEWFANE SELECTBOARD AGENDA

MONDAY NOVEMBER 18, 2019

 ·         CALL TO ORDER

  •  ADDITIONS/AMENDMENTS TO AGENDA
  •  EXECUTIVE SESSION

None

  • APPROVAL OF MINUTES

November 4, 2019 Regular Meeting

·   ROAD BUSINESS

        Road Foreman’s & Road Commissioner’s Report

        See attached Report:

·         ADMINISTRATIVE ASSISTANT’S REPORT

        See attached Report:

 ·         SCHEDULED MEMBERS OF THE PUBLIC

Deborah Leskin & Sam Farwell – Green Mountain Conservancy

  • ·         UNSCHEDULED MEMBERS OF THE PUBLIC  
  •           OLD BUSINESS

Review Traffic Ordinance Policy

·         NEW BUSINESS

None.

·         CORRESPONDENCE

Vermont Emergency Management – November 1, Storm

·         PAY ORDERS

  1.   Payroll Warrant #11424
  • ADJOURN

 

 

 

 

TOWN of NEWFANE SELECTBOARD MEETING October 21, 2019

TOWN of NEWFANE SELECTBOARD MEETING MINUTES
October 21, 2019

BOARD MEMBERS PRESENT: Hendrik van Loon, Angela Sanborn, Shelly Huber and Michael Fitzpatrick, Absent: Christopher Williams
OTHERS PRESENT: Jay Wilson, Marion Dowling Wannetta Powling, and BCTV,

CALL TO ORDER: The meeting was called to order at 6:00 p.m. by Chair Hendrik van Loon.
ADDITIONS/ AMENDMENTS TO AGENDA:
A motion was made by Mr. van Loon to make an addition to the Agenda
• Old Business: Traffic Calming,
• New Business: Policy on use of Town Office
Executives Session:
None
MINUTES:
A motion was made by Mr. Fitzpatrick to accept the Minutes of October 7, 2019 Ms. Huber seconded the motion
The motion carried 3-1 Abstained Angela Sanborn

ROAD BUSINESS:
Road Foreman’s & Road Commissioner’s Report:
See attached report.
Ms. Huber made a motion to accept the recommendation of the Lowest Bid for the Wardsboro Road Repair along with the Road Foreman Report. Ms. Sanborn seconded.
The motion carried 4-0
We have a large pile of unscreened Top soil at the Town Garage that needs to be moved for the fire pond to be built. Would the Town be willing to consider offering to sell this?
Ms. Huber made a motion to have the Road Foreman advertise the sale of the unscreened Top soil for the best interest of the Town. Ms. Sanborn seconded.
The motion carried 4-0
Discussion ensued regarding the bidding for the work for care around the property, snow removal and lawn care.
Awarding of the Bids for winter sand –
• Zaluzney- $ 14.40 per C. Y within 10Days.
• Cersosimo Industries – $ 15.25 per C. Y ¾” sand By November 15th
• Northeast Paving – $ 20.72 C.Y
• Fitzpatrick Excavating and Trucking- $ 11.25 per yard
Ms. Huber made a motion to accept the lowest bid from Fitzpatrick Excavating and Trucking- $ 11.25 per yard. .Ms. Sanborn seconded.
The motion carried 3-0

ADMINISTRATIVE ASSISTANT’S REPORT :
See attached report.
A motion to accept the Administrative Assistant’s report was made by Ms. Sanborn and seconded by
Mr. Fitzpatrick
The motion carried 4-0
A motion to recommend to the attorney to send the letter was made by Ms Sanborn and seconded by Mr. Fitzpatrick
The motion carried 4-0
UNSCHEDULED MEMBERS OF THE PUBLIC:
None
SCHEDULED MEMBERS OF THE PUBLIC:
None
OLD BUSINESS:
Opiate Litigation – Class action – Class Action – OPIOD litigation – Questionable for the attorney, or state representative – Action needed to be taken by November 22, 2019.
Discussion ensued and will be tabled for next meeting.
Meeting Room Remodeling-
• Better work space environment
• Requiring the need for privacy,
• $70,000 towards a new building.
• Budgeting considerations to be brought to the voters at town meeting
• Addition and cost or replacement of new building.
Further discussion ensued regarding
• Heating
• Meeting space
• Historical retention
Recommendation to appoint a building committee and tabled the remolding discussion until budget season.
Mr. Fitzpatrick made a motion and Ms Huber seconded
The motion carried 4-0
Ms Huber made a recommendation to appoint Mr. Fitzpatrick as point person to report back to Selectboard.
#542 VT Route 30-
A letter was drafted to the current owners of record for the property at 542 VT Route 30.
Ms. Sanborn made the motion to send the letter and attach photos Ms. Huber seconded the motion.
The motion carried 4-0

Traffic Calming
Discussion ensued –
Mr. Fitzpatrick made a Motion to invite Liaison Group to the next Selectboard meeting November 4th
Ms. Huber seconded the motion
The motion carried 4-0
NEW BUSINESS:
Meeting Space – Public use of the buildings
Discussion ensued –
Requested was made by the Selectboard of the Administrative Assistant to research the building policy with VLCT – along with neighboring town, Insurance, Public Records.
CORRESPONDENCE:
• Newfane Planning Commission – Letter of Recommendation for Tim Shortell, who was recommended by Ken Estey
• Final Decision of Newfane Tree Warden – Recommendation was read into the minutes sighting
V.S.A. & chapter
• W.R.C. Broadband seeking support by 10/22/19 for broad band internet feasibility study
A motion made by Mr. Fitzpatrick to authorize the Chair to sign a letter of support. Ms. Sanborn seconded
The motion carried 4-0
• Tree Warden Vacancy possibilities of shared use from surrounding towns.
• Hazard Mitigations – Chair to follow up with plan that is due to expire Jan. 3rd 2020
PAY ORDERS:
• Payroll Warrant No. 11420 in the amount of $4,778.00
• Payroll Warrant No. 11421 in the amount of $4,152.71
• Accounts Payable No. 20008 in the amount of $ 24,678.68
• Accounts Payable No. 20007 A in the amount of $ 17.28
A motion was made by Mr. Fitzpatrick and seconded by Ms. Huber to approve the pay orders.
The motion carried 4-0
ADJOURN:
A motion was made by Mr. Fitzpatrick and seconded Ms. Huber to adjourn the meeting.
The motion carried 4-0
Meeting Adjourned at 7:47 pm
Respectfully Submitted, Wannetta Powling

ROAD FOREMAN’S AND ROAD COMMISSIONER’S REPORT
October 21, 2019
1. We had a large tree uproot on the edge of So. Wardsboro Rd. in the storm last Thursday. It has taken a small section of the road with it; I am in the process of getting prices for the repair. It needs to be done very quickly because it’s a narrow section of road and it’s used by the school bus. We have barrels and signs to keep people away from the edge.
2. There is a large pile of top soil at the garage, we have estimated it to be over 300 yards, and it would be great if we could find someone to buy it.
3. We put in a parking spot in front of Williamsville Hall.
4. We should be awarding the Winter Sand bid.
5. Windham Regional is almost done with Road
Thank You,
Jay Wilson Road Foreman
Christopher Williams Road Commissioner

ADMINISTRATIVE ASSISTANT’S REPORT
October 21, 2019
This past week we received total of $161,115.60
• $120,115.60 FEMA for the Dover Road.
• $20,000.00 Better Back Roads Grant Money for the Sunset Lake #2.
• $21,000.00 Better Back Roads Grant Money for the Sunset Lake #3.
• On Friday the annual fire alarm, smoke detector inspection was done by Kevin Moray. We passed with only needing to replace the battery in the front of the building EXIT sign.
• I have started to receive the special appropriations request for the upcoming budget meeting; I have been organizing the folders and putting together information for our upcoming budget planning.
Respectfully Submitted,
Wannetta Powling