Category Archives: Minutes

5.20.19 Selectboard Minutes

Selectboard Meeting Minutes – May 20, 2019 Page 1 of 4
TOWN OF NEWFANE
SELECTBOARD MEETING
MINUTES
May 20, 2019
BOARD MEMBERS PRESENT: Christopher Williams, Shelly Huber, Angela Sanborn and Mike Fitzpatrick
OTHERS PRESENT: Jay Wilson and Wannetta Powling.
CALL TO ORDER:
The meeting was called to order at 6:00 p.m. by Shelly Huber, Vice Chair.
ADDITIONS/AMENDMENTS TO THE AGENDA:
None
MINUTES:
April 18, 2019: A motion was made by Angela Sanborn and seconded by Christopher Williams to accept the minute accept the minutes for April 18, 2019 Special meeting. The motion carried unanimously.
May 6, 2019: A motion was made by Angela Sanborn and seconded by Shelly Huber to accept the minutes.
to accept the minutes for May 6, 2019 regular meeting.
Christopher Williams excused himself. The motion was tabled until June 3, 2019
ROAD BUSINESS:
Road Foreman’s & Road Commissioner’s Report:
See attached report.
ADMINISTRATIVE ASSISTANT’S REPORT:
See attached report.
Christopher Williams made a motion to accept the administrative assistants report Angela Sanborn accept the minute accept the administrative assistants report. The motion carried unanimously.
The motion carried unanimously.
UNSCHEDULED MEMBERS OF THE PUBLIC:
There were no unscheduled members of the public.
SCHEDULED MEMBERS OF THE PUBLIC:
There were no scheduled members of the public.
OLD BUSINESS:
Selectboard Meeting Minutes – May 20, 2019 Page 2 of 4
Shelly Huber read portions of the “VLCT FACTS: OPEN MEETING LAW” as a refresher to how the meetings were to be held, agenda and minutes were to be posted and locations were again named for public viewing. With the current vacancy on the Selectboard the board also reviewed the “VLCT VACANCIES” procedures and how to fill the position. Anyone with interest is asked to contact the administrative assistant at the Newfane office.
NEW BUSINESS:
A motion was made by Christopher Williams to accept the nomination of Norbert Benaiche to the Williamsville Hall Committee and seconded by Angela Sanborn t to accept the nomination.
The motion carried unanimously.
EXECUTIVE SESSION:
A motion was made by Shelly Huber and seconded by Angela Sanborn to enter into the Executive session, pursuant to 1 V.S.A. § 313(a) (3). The motion carried unanimously and the Board entered into Executive Session at 6:20 p.m.
The purpose of a 90 day review of administrative assistant,
A motion was made by Christopher Williams and seconded by Shelly Huber to come out of Executive Session at 6:36 p.m. The motion carried unanimously.
A motion was made by Mike Fitzpatrick and seconded by Shelly Huber to give Wannetta a $0.50 per hour increase as discussed. The motion carried unanimously.
A pay increase of $0.50 per hour was given to the administrative assistant as a result favorable review.
CORRESPONDENCE:
• A letter in responds was received from Lawrence Slason. –
The board has requested that an invitation to meet with the Selectboard be given to Attorney Lawrence Slason and Attorney Robert Fisher to discuss the future representation of the Town of Newfane.
• Lynn Forrest cc: Email sent to Rich Carroll (Amending Newfane’s Bylaws) was read to the board.
A motion was made by Mike Fitzpatrick and seconded by Christopher Williams to have the administrative assistant research some previous Selectboard minutes to find where this discussion was brought up last fall.
The motion carried unanimously.
PAY ORDERS:
• Payroll Warrant No. 11397 in the amount of $4,964.89
• Green Folder – No Pay order number accounting program down (for your information)
A motion was made by Angela Sanborn and seconded Michael Fitzpatrick to approve the pay orders.
The motion carried unanimously.
ADJOURN:
A motion was made by Shelly Huber and seconded Michael Fitzpatrick to adjourn the meeting.
The motion carried unanimously.
Meeting Adjourned at 7:09pm
Respectfully Submitted,
Wannetta Powling
Selectboard Meeting Minutes – May 20, 2019 Page 3 of 4

ROAD FOREMAN’S AND ROAD COMMISSIONER’S REPORT
May 20, 2019
1. The wetlands delineation at the Town Garage was done by Arrowwood Environmental they have suggested setting up a meeting with the State wetlands coordinator to have it formally approved by the state. This would change the maps so we wouldn’t have to deal with this again.
2. We have an access permit to sign on South Wardsboro Rd. for Stephen and Karen Meyer.
3. The excavator was delivered on Thursday and everything looked good.
4. There is a new slide starting on Stratton Hill Rd. We have been watching it for the last couple weeks and it’s been steadily moving. I have been in touch with our VTRANS engineer for guidance.
5. The paving bid is ready to be sent out.
6. The Hunter Brook Rd. repair bid is ready to be sent out.
7. I met with the bridge people from VTRANS at the Monroe Bridge and at the Green Iron Bridge in South Newfane. They had suggestions for repairs to lengthen the life of the bridges. They will be sending something in writing.
8. We have guardrail work being done in town later this week.
Thank You,
Jay Wilson Road Foreman
Christopher Williams Road Commissioner
Selectboard Meeting Minutes – May 20, 2019 Page 4 of 4

ADMINISTRATIVE ASSISTANT’S REPORT
May 20, 2019
I have asked Jay for assistance finding someone to do the resurfacing of the front steps at the Town office. He has given me two names and we should be making contact soon as to when the work can be looked at and the time involved.
State Trooper Jensen of the Westminster barracks, sent an email to follow up on the trash that was left out here on the front and side of the building. He regrets to inform us that there was not enough conclusive information.
State Trooper Jensen wrote, “With the photos that you sent to me, I do not have sufficient evidence to send Couture a ticket for littering. This happened on April 2nd around 11:00 PM and the slip in the trash is from March 2nd, which also doesn’t tie him into that exact night.”
I did speak with Ed Druke – he has plans to put up two cameras, one on each end of the building near the porches. He is willing to see if the coverage will be adequate to see the parking lot. They have intentions of being open mid July or August. Would the board prefer on waiting on upgrading the camera system? Jay spoke with the same security guy that did the system at the garage. The current system we have can take only one more camera and could come in at $500.00 (+/-.)
I have been taking an on-line class for improving my grammar and writing skills, my hope is that you will see improvements in these areas.
Respectfully Submitted,
Wannetta Powling
Submitted 5.20.19

Selectboard Vacancy

VACANCY ON THE SELECTBOARD OF NEWFANE

The Newfane Selectboard is the legislative and governing body of the town.

• It adopts a budget that is submitted to the voters for approval;

• It sets the total town property tax rate;

• It enacts and amends ordinances. Adopts policies to govern, conduct activities and conditions within the town.

If you feel you would like to make a difference come and meet the members of the Selectboard 1st & 3rd Monday’s of the month @ 6pm at the Town Office,
555 Route 30 Newfane

Selectboard Minutes 4.15.19

TOWN OF NEWFANE
SELECTBOARD MEETING
MINUTES
APRIL 15, 2019

BOARD MEMBERS PRESENT: Marion Dowling, Christopher Williams, Michael Fitzpatrick, Shelly Huber, Angela Sanborn

OTHERS PRESENT: Jay Wilson, Wannetta Powling,
CALL TO ORDER:
The meeting was called to order at 6:00 p.m. by Marion Dowling, Chair

ADDITIONS/AMENDMENTS TO THE AGENDA:
Clean up at Williamsville Hall – under old business traffic calming Dover road
MINUTES:
Minutes from the April 1st meeting were reviewed and a motion to accept was made by Michael Fitzpatrick 2nd by Christopher Williams
1- opposed 1- abstained Marion Dowling approved.

ROAD BUSINESS:
Road Foreman’s and Road Commissioner’s
Follow Up Excavator Bids
Bids were discussed, possibility of leasing the machine for 1 year and then go to town with an article for purchase at town meeting. Lease money would apply toward purchase. Two of our existing loans will be paid off in Jan. & Feb.2020 Jay is looking at 2018, that has everything we are looking for and nothing has changed.
Michael Fitzpatrick made a motion to consider the lease of the 2018 Caterpillar for 1 year only for $30,000.00, And then go back to the town with an Article for purchase. Municipal equipment fund rate is the same rate is bank. Angela Sanborn 2nd The motion carried unanimously.

Sign Annual Highway Audit.

Christopher Williams made motion to sign Annual Highway Audit Michael Fitzpatrick 2nd The motion carried unanimously.
Sealed Roadside Mowing Bids
Only 1 Bid was received from Jake Beattie April 9th $ 9,200.00
Christopher Williams made motion to accept Jake Beattie Roadside Mowing Bids Michael Fitzpatrick 2nd The motion carried unanimously.
Sander Bid – none received Shelly made motion to use Craig’s list Michael Fitzpatrick 2nd for $900 BO The motion carried unanimously.

A motion was made by Angela Sanborn and seconded by Michael Fitzpatrick to accept the reports. The motion carried unanimously.

ADMINISTRATIVE ASSISTANT’S REPORT: see attached report.

A motion was made by Angela Sanborn and seconded by Michael Fitzpatrick to accept the reports.
The motion carried
A motion to look at upgrading the camera system, and also to speak with Ed Druke at W.W. about their plans for future security cameras.

SCHEDULED MEMBERS OF THE PUBLIC:
None

NEW BUSINESS:
Green Up May 4th Laura Bacon & Gloria Cristelli, captains for roads signage for cautions Green up Ahead. Tri Pods Town owns / Than Buy the Inserts. For Green Up Ahead. Bags are MKT. Valley Lion eco scavenger hunt in co-op Townshend Town Common. Picnic from 11-2pm prizes awarded present to win.
Legal representation, for the town. Discussion ensued, Larry Slycer Westminster. Act 46 articles in the news. Solar Power Field not for educational use.
Motion to research open up the letters to 4-5 attorneys Robert Fisher & Fisher, Robin Stern, Larry Slycer, Michael Fitzpatrick seconded by Shelly Huber The motion carried unanimously.

OLD BUSINESS:
Spring Cleanup- outside area Check with Mark Gray prior to Dog Show.
Clean up at Williamsville hall
Traffic Calming Dover road

CORRESPONDENCE:
SeVEDS BCRC (Brattleboro Development Credit Corp) May 23rd 3rd annual Southern VT Economy Summit

PAY ORDERS:
A motion was made by Angela Sanborn and seconded Michael Fitzpatrick to approve pay orders as follows: The motion carried unanimously.

• Accounts Payable Warrant No. 1922 in the amount of $5.25
• Payroll Warrant No. 113992 in the amount of $4,426.76
• Payroll Warrant No. 113931 in the amount of $3,994.58
• Accounts Payable Warrant No. 1923 in the amount of $55,541.92

ADJOURN:
Motion to adjourned was made by Michael Fitzpatrick Seconded by Angela Sanborn The meeting adjourned at.8:06pm

Respectfully Submitted,
Wannetta Powling

ROAD FOREMAN’S AND ROAD COMMISSIONER’S REPORT
April 15, 2019

1. After contacting the Dam Inspectors and VTRANS neither has any grant money for the Kenny Pond spillway stabilization.

2. Windham Regional has scheduled our road erosion inventory for this summer.

3. The garage doors at the town garage have had some repairs and maintenance done on them.

4. The meeting with our Sand/Salt Shed Project Manager from Windham Regional and the VTRANS rep. went well.

5. Mud season is still slowly running its course, some roads and drying out while others are just starting to get some mud.

Thank You,

Jay Wilson Road Foreman
Christopher Williams Road Commissioner

ADMINISTRATIVE ASSISTANT’S REPORT
April 15, 2019
DAILY : I am still receiving the overweight permits and processing those as soon as I receive them.
I have Inspected the Williamsville Hall twice after rentals and returned the security deposits. I have also spoken with Racine Cleaning of Marlboro, about cleaning the Town Hall while Diane is out on Medical Leave, as well as the possibility of taking up the Williamsville Hall responsibilities. Waiting to confer with Steven and the committee and their thoughts & progress that they may have made securing a cleaning service. Racine’s are available to do both if needed.
DUMPING OF TRASH: There has been trash dumped on the Town Hall – Trooper Jensen from the VT State Troopers is investigating. He will be getting back to me when he has completed his investigation.
Upon reviewing the security camera footage we were not able to identify the license plate of the car. I would like to propose getting some other cameras set up at lower angles that would better identify the activity in the parking lot. We could perhaps expand upon the system we already have.

MEETINGS: VTRANS was in on Friday the 5th for the Annual Highway Audit. We have met the necessary guide lines to be eligible to apply for highway grants if needed.
On the 5th of April I submitted a request for reimbursement from River Road Bridge for $175,000. We should be receiving that in the next 2-3 weeks. The Town had already paid for the work done, but had not requested this reimbursement until the Audit was done and we were not aware that it was incomplete.

REMINDER: Today is the 60th day on the job. There is always something new to learn which I enjoy greatly.

Respectfully Submitted,
Wannetta Powling

Selectboard Meeting Minutes 3.18.19

TOWN OF NEWFANE
SELECTBOARD MEETING
MINUTES
MARCH 18, 2019

BOARD MEMBERS PRESENT: Marion Dowling, Christopher Williams, Michael Fitzpatrick, Angela Sanborn, Shelly Huber,
OTHERS PRESENT: Jay Wilson, Wannetta Powling, Kurt Mayland,
CALL TO ORDER
The meeting was called to order at 6:00 p.m. by Marion Dowling, Chair
ADDITIONS/AMENDMENTS TO THE AGENDA
Amendments to the minutes of the Organizational meeting March 7 2019.
OTHER BUSINESS: Greg Record asked as to why there were missing articles, listing the salary for the Treasure and the Town Clerk. As well as the hourly wages of the other officials in the town reports since 2015. Greg Record also mentioned that he had called Vermont Secretary of State, that the Selectboard has done nothing wrong because they had not given themselves a pay increase in 5 plus years. Greg Record mentioned other articles regarding donations over $2000. Needing town meeting approval or anything new that had not been previously approved.
MINUTES
March 7 2019 Organizational meeting: A motion was made by Shelly Huber and seconded by Mike Fitzpatrick to approve the minutes as amended The motion carried unanimously.
ROAD BUSINESS
Road Foreman’s and Road Commissioner’s Report: See attached report.
A motion was made by Mike Fitzpatrick and seconded by Christopher Williams to accept the reports. The motion carried unanimously.
ADMINISTRATIVE ASSISTANT’S REPORT see attached report.

A motion was made by Christopher Williams and seconded by Mike Fitzpatrick to accept the reports as amended The motion carried unanimously.

SCHEDULED MEMBERS OF THE PUBLIC:
Kurt Mayland was here to discuss the Flea Market Property as a preferred site for a Solar Field.

NEW BUSINESS
Public announcement for the four committee vacancy’s in Newfane. Shelly Huber is going to contact the Brattleboro Reformer regarding a press release.

. A motion was made by Mike Fitzpatrick and seconded by Christopher Williams The motion carried unanimously.

OLD BUSINESS

Personal Policy
Rules of Procedure
Purchasing Policy

A motion was made by Marion Dowling to table these until April 1st Meeting. Christopher Williams seconded the motion . The motion carried unanimously.

CORRESPONDENCE
There were no new correspondence.

PAY ORDERS

A motion was made by Mike Fitzpatrick and seconded Christopher Williams to approve pay orders as follows:
• Accounts Payable Warrant No. 1920A in the amount of $90.00
• Accounts Payable Warrant No. 19019 in the amount of $162,658.83
• Accounts Payable Warrant No. 1918B n the amount of $3.11
• Accounts Payable Warrant No. 1918A in the amount of $590.47
• Accounts Payable Warrant No. 1918 in the amount of $50,308.99
• Payroll Warrant No. 11388 in the amount of $6,537.62
• Payroll Warrant No. 011386 in the amount of $7,892.85
• Payroll Warrant No. 11385 in the amount of $6,237.99
• Payroll Warrant No. 113838 in the amount of $5,158.99
• Accounts Payable Warrant No. 19020 in the amount of $30,787.18
• Payroll Warrant No. 11389 in the amount of $6,343.85

The motion carried unanimously.

ADJOURN

Motion to adjourned was made by Angela Sanborn seconded by Mike Fitzpatrick
The meeting adjourned at.7:16

Respectfully Submitted,
Wannetta Powling

ROAD FOREMAN’S AND ROAD COMMISSIONER’S REPORT
March 18, 2019

1. The new truck has been delivered and is in use.

2. Mud season is upon us and we have been working since Friday steady trying to keep roads somewhat passable. We had two very easy mud seasons and this one is more like the mud seasons we used to have.

3. We will be having the initial meeting with Marble Valley Engineering next week at the box culvert on Depot Rd.

4. The Kenny Pond Dam project update. I have contacted Ron Bell Engineering to get an estimate on the amount of material it will take to do the project as designed by the dam inspector.

5. I have the excavator bids ready to rebid if that’s what you want.

Thank You,

Jay Wilson Road Foreman
Christopher Williams Road Commissioner

ADMINISTRATIVE ASSISTANT’S REPORT
March 18, 2019

TOWN REPORTS: There has been some confusion’s with the amount of donations in Town Report – and we were able to go back and look at some of the line Items. Such as the Rescue which happens to be $49,916 on page 11. But then appears again on page 19 under PUBLIC SAFTY. Also the Windham Regional Commission $3,866.00 and that also appears on TOWN ASSESMENTS also on page 19. Our Treasurer has removed these 2 items from the SPECIAL APPROPRIATIONS. And put them in to the Assessment line Item. Thus lowering the overall amount of the $95,585.00 to a more Reasonable,& accurate amount of $41,803.00. This does not change the Budget amount – But just how the line items flow.
BANK ACCOUNTS: I have asked questions of Melissa the Treasurer of the type of accounts the Town has, and amounts of Interest earned on certain accounts. You have in front of you a report of the proposed changes we would like to suggest and the current amounts you are getting verses what we could be earring at another bank if we were to move a certain amount in to short term CD’s .
TRAINING: I will be going to the Grant Writing class on This Friday 9-4 in Bellows Falls. I will be leaving at noon on Thursday. But still be doing the 40 hours.
I have also had to register for the DER (Designated Employer Representative) April 24th that is a 3 hour training in PUTNEY for the Municipality’s that are required to do mandatory Drug – Alcohol Testing for CMV.
WEB SITE POSTING: I have a call in to Bahman Mahdavi about the website posting – I was shown how to post the agenda and the Minutes. And that does appear under the latest news on the right hand side of the screen. But I am not sure how it gets into Meetings & Minutes headings.

Respectfully Submitted
Wannetta Powling