Category Archives: Minutes

December 6, 2021, Newfane Selectboard Minutes

Zoom Meeting   https://zoom.us/joinameeting     Meeting ID: 972 2791 1757   Passcode: 352680

BOARD MEMBERS PRESENT:  Angela Sanborn, Ann Golob, Shelly Huber, Katy Johnson- Aplin, and Mike Fitzpatrick (phone).

OTHERS PRESENT:  (In-person) Russell Bartell, Richard Marek, Joseph Runge, Peter – BCTV, and Wannetta Powling. (Zoom) Jay Wilson, Cina Friend, George Friend, Chris White, Timothy Taussig, Thomas Abbotts, Melissa Brown, Hilary Davis, Hal Moore, Kate Albergh, Jon Mack, and  Diana Urbaska.

CALL TO ORDER:  The meeting was called to order at 6:00 pm by Selectboard Chair Angela Sanborn.

ADDITIONS/AMENDMENTS TO AGENDA:    Shelly Huber made a motion to discuss Tuesday’s Special Town Meeting in terms of the call for masks or not as part of Old Business.  Katy Johnson- Aplin seconded. Roll called 5/0-  Motion passed.

 

APPROVAL OF MINUTES:

  • November 15, 2021, Regular Meeting.

Ann Golob made a motion to approve the Minutes of November 15, regular meeting.  Katy Johnson- Aplin seconded the motion.  Roll called – Motion passed 5/0.

  •  November 18, 2021, the Special Meeting.

Mike Fitzpatrick made a motion to approve November 18, Special Minutes. Ann Golob seconded. Roll called-Motion passed 4/0 with 1 abstention from Katy Johnson- Aplin.

  • November 18, 2021 Board of Liquor Control.

Shelly Huber made a motion to approve November 18, Board of Liquor Control Minutes.  Ann Golob seconded. Roll called-Motion passed 4/0 with 1 abstention from Katy Johnson- Aplin.

  •  November 23, 2021, Special Meeting.

Katy Johnson- Aplin made a motion to approve November 23, Special Minutes. Mike Fitzpatrick seconded. Roll called-Motion passed 4/0 with 1 abstention from Shelly Huber.

  • November 29, 2021, Budget Meeting.

Ann Golob made a motion to approve the Minutes of November 29, regular meeting. Mike Fitzpatrick seconded the motion.  Roll called – Motion passed 5/0.

 ROAD FOREMAN’S & ROAD COMMISSIONER’S REPORT:

  1. The Arch Bridge detour signs are being installed this week and will be covered until March when they close the road.
  2. We have been meeting weekly with the representative from FEMA to get reimbursed for the July 29, 2021 storm. On Wednesday, I will be showing him all of the roads that had damage.
  3. The 254 Depot Rd. culvert condemnation is being worked on by Michael from Fisher’s office and Matt Colburn from VTRANS. We are on hold with our portion until we get approval from them.
  4. I met today with Chad, the resident engineer on the Arch Bridge project, and John from Renaud Bros. They will leave an area next to our sandpile open for the residents of Duke Rd. to back into and turn around.
  5. Congratulations to Dave Bertram for getting his Class B CDL today.

Mike Fitzpatrick made a motion to approve the Road Foreman’s Report. Ann Golob seconded. Discussion ensued-

Russell Bartell, a resident of Duke Road, was present to express his concerns about the placement of the construction trailer now at the old garage.  Residents on Duke Road have used this location to turn their 20′ utility work trailers and 30′ travel trailers; around to access the main road and return to their residence.   It was mentioned that even emergency vehicles such as rescue and fire trucks could not make such a sharp turn on and off Duke Road, and they also have to use the turnaround.

Mike Fitzpatrick asked if the winter sand could be at a different location, near the trailhead parking or at the Town Garage.  Jay Wilson responded that the proposed site at the trailhead parking would be extremely muddy.  And that the site engineer felt that it would be possible to move the current winter-sand location closer to the bank and guardrail. Turning around should not be too tricky with the Arch bridge being closed to traffic.

Katy Johnson –Aplin asked how the children would get the school bus?

Jay Wilson agreed to get the additional information and share it with the Selectboard at a future meeting.  Roll called -Motion passed 5/0.

ADMINISTRATIVE ASSISTANT’S REPORT:  (Amended)

  • Ten (10) appropriations are scheduled for the December 20 Selectboard meeting; this could finish up the appointments.
  • I have received a few reports and am currently organizing the pages. If you are to provide things for the Report, please get those to me ASAP. I would ask that the officer send the reports to my email by January 7.  (Selectboard, DRB, Lister’s, Zoning Administrator, Road Foreman – Road Commissioner, Planning Commissioner, Conservation Commission, Treasurer-Tax Collector, Town Clerk, Fire and Rescue Emergency Mutual Aid, and DV Fiber.)
  • I have an appointment and will be out of the office on Tuesday, December 14.

Ann Golob made a motion to approve the Administrative Assistant’s Report. Katy Johnson- Aplin seconded.  Roll called -Motion passed 5/0.

SCHEDULED MEMBERS OF THE PUBLIC: The following organizations gave an in-person (or Zoom) presentation regarding their appropriation request.  They also provided an Informational Statement as part of the 2021 Town Report.

  1. Windham Historical Society -Richard Marek
  2. Timson Hill Preschool- Kristina Wright
  3. Visiting Nurse & Hospice for VT & NH – Hilary Davis
  4. Vermont Adult Learning – Kimberly Sizelove – Missed the appointment
  5. HCRS – Hal Moore & Mary Morgan
  6. Green-Up for Vermont – Kate Albergh
  7. Newfane Hall /Incorporated Village of Newfane – Diana Urbaska

UNSCHEDULED MEMBERS OF THE PUBLIC: None.

OLD BUSINESS: 

Tuesday’s Special Town Meeting regarding mask requirement.

Discussion ensued with input from several town residents regarding their feelings about a possible mask requirement for the meeting. Information from VLCT provided the Selectboard vital guidance; we can suggest, request, etc. we can’t enforce a mask mandate at this time. Ann Golob asked VLCT whether we could vote on enacting a mask mandate per the new state law, S.1, that would be in effect for Tuesday’s meeting. We were told we could not because the discussion had not been adequately warned.

A motion was made to go forward with the meeting but do everything possible to separate the room between those who are masked and those who are not. Since it is a large room, those who are wearing masks can sit on one side and those without on the other. We will create a barrier in between using some tables. Everyone agreed that this is an imperfect compromise and that some people who would want to be there will not feel comfortable attending under these circumstances. But it was agreed that it was essential to the town’s long-term future to vote on the gravel pit proposal.

Ann Golob made a motion to set up the room into two different areas, using both doors, one for people wearing a mask and the other for unmasked.  The Selectboard would like to suggest that the public wear masks. Katy Johnson- Aplin seconded.  Roll called -Motion passed 5/0.

NEW BUSINESS: 

Beaver Dam Flooding Wiswall Hill Rd – Residents from Wiswall Hill Road, Xilia Faye, Ben Luce & Timothy Taussig, spoke to the Selectboard about their efforts and concerns for the potential flooding on Wiswall Hill caused by the rising level this year at the Beaver pond on the property of John & Emily Long.

Mike Fitzpatrick made a motion to allow Wannetta to contact Attorney Bob Fisher to see if the Long’s could be held financially responsible for damages to the Town Road.  Ann Golob seconded.   Roll called- Motion passed 5/0

Economic Development Consultant –Newfane is looking for a Consultant to assist the town with developing a plan and filing paperwork for the ARPA funds. Ann Golob spoke with Steve Neratko, who submitted his resume and application for the position. Ann felt that Steve could be a perfect match for what Newfane needed.  She recommends inviting Steve to a Selectboard meeting to meet the entire Selectboard; the Administrative Assistant will make the appointment for a meeting in January 2022.

CORRESPONDENCE: None

PAY ORDERS:

  1.      Payroll Warrant No #11541                       Amount $    4,482.46
  2.     Payroll Warrant No #11542                       Amount $    4,634.87
  3.      Payroll Warrant No #11543                       Amount $    4,080.93
  4.      Account Payable No # 2211A                      Amount $    197.84
  5.      Payroll Warrant No #11544                       Amount $    4,578.04
  6.      Account Payable No # 2213                        Amount $    125,927.94

 Ann Golob made a motion to approve pay orders. Shelly Huber seconded the motion. Motion Passed.4/0 (Mike Fitzpatrick had withdrawn from the meeting) 

ADJOURN:   Katy Johnson-Aplin made a motion to adjourn. Meeting adjourned at 8:12 pm

Respectfully Submitted, Administrative Assistant  Wannetta Powling

December 7, 2021 Newfane Special Town Meeting Minutes

Selectboard Members Present: Angela Sanborn, Katy Johnson -Aplin, Ann Golob, Shelly Huber; Absent: Michael Fitzpatrick

Moderator: Deborah Luskin

Presiding Officer: Gloria Cristelli

Moderator Deborah Luskin called the meeting to order at 6 pm

Introductions – Frederick Noyes, BCTV, Martha Werman, Brookline, and Kate Gehring, South Newfane but not a registered voter.

Headcount: Approximately 65 people were present at the meeting who are registered Newfane residents.

Housekeeping details – 2 exits available in case of emergency;  – Roberts Rules of Order will be used throughout the meeting; raise your hand to speak and wait to be called on; everyone can speak once before people speak a second time.  Moderator will ask the Selectboard or Chris Williams, Road Commissioner, and Jay Wilson, Road Foreman, for their response.

Ann Golob gave a PowerPoint presentation on the need for sand and gravel. Other towns in Vermont have purchased gravel pits; we can buy 21 acres on Radway and River roads for $450,000. Engineer’s analysis shows over 30 years’ worth of gravel and more for sand. (A copy of the presentation is available on the Town’s website.)

What does it mean to an individual homeowner if we vote to go forward with this purchase? Remember, our town budget is made up of about 200 line items. We are discussing just two line items right now – one for sand, one for gravel. Whether or not your taxes go up depends on ALL of the line items.

But just focusing on those two lines: If a home is worth $200,000, expect an increase of $60 for just these two-line items, for one year only. We are almost paying double in the first year because we have to purchase the winter sand and gravel on the market while repaying the loan and waiting for the Act 250 permitting process to complete and getting the pit up and running.

The road crew budget is one of the largest items in our budget. We are paying off two loans this year, so the overall road crew budget for these three line items (loan repayment, sand, gravel) will go down, and the impact on people’s taxes will be an increase of $20 for the first year after the purchase.

The next nine (9) years would be the same as we budget now.

If we do not go forward with the purchase and prices continue to rise, we will be at the mercy of the market price. There is also a question of whether we can even find the sand and gravel; many towns have been struggling to find what they need.

The articles were brought up on the screen for the attendees to review:

The legal voters of the Town of Newfane, Vermont, are hereby notified and warned that pursuant to Title 17 V.S.A. Section 2655, they are to meet at the NewBrook Fire Department in Newfane, Vermont, on Tuesday, December 7, 2021, at 6:00 pm to act upon the articles below.

ARTICLE 1: Shall the voters of the Town of Newfane authorize the Selectboard to purchase property known as parcel #B – 116.1 located off Radway Hill Road in Newfane, Vermont 21.67 acres+/- Gravel Pit for use by the Town of Newfane?

ARTICLE 2: Shall the voters of the Town of Newfane authorize the Selectboard to borrow funds for these capital needs?

ARTICLE 3: To transact any other non-binding business that may legally come before the Town.

Article One: Piet Van Loon moved the motion; Jon Mack seconded it. Discussion ensued.

Shelly Huber explained that when the option to purchase the property first became known in 2019 and was brought to the Selectboard’s attention, no one knew what was about to happen with the price of sand and gravel, so the board did not act on the option.

Deb Barry—brought up concerns regarding Brookline Bridge; in all of the rains we had in July, there was a huge washout that went across River Road.  She came home from vacation and found about one to three inches of sand in the basement of her house. She wants to know what, if anything, will be done to prevent the washout; will there be anything done to control erosion? Culvert drained the swamp above; stream running down through.

Jay Wilson- The Engineer during the Act 250process will most likely recommend removing the culvert that blew apart in the July 29 storm and replacing this with a stone line ditch to allow the water stream.

Greg Record; During Act 250 is when you can make concerns known so they can be addressed.

Dennis Wiswall looked up Dummerston’s purchase and the breakdown of gravel and sands. He asked if we knew the expected breakdown for our proposed pit. He also asked whether we do this without applying for Act 250?  He concluded by complimenting the work done for the presentation.

Ann Golob responded that we cannot avoid the Act 250 process and that the breakdown of sand/gravel is in the presentation, and the page was pointed out to the audience.

Carlos Escobar asked if anyone explored whether we could recoup some of our investment by selling gravel. She also wanted to know what negotiations had taken place regarding the price.

Selectboard members explained that if we decide to sell gravel, it would complicate the Act 250 process, and at this time, the Town prefers to keep it all for our Town’s use. In terms of negotiations, the owners were not willing to negotiate – they were happy to go forward with their plan of building houses on the site. The price was offered as a “take it or leave it” option.

Michael Granger asked if we have the right of first refusal.

Selectboard members explained that the owner is waiting for the outcome of our vote tonight. A signed letter of intent promises a closing within 120 days of tonight’s vote.

Joe Wright. Did the board look into buying the land the school bought?

Jay Wilson That land was conveyed to the Unified School District. No, there is no way to get it back.

Dennis Salzbrunn—Radway Hill Road. What will be the crushing decibel levels, compensating people if level above the limit; is this part of the budget?

Ann Golob and Jay Wilson responded that Testing will be with Act 250; crushing not expected to be more than week once a year; loader not likely to be heard outside of the property; Blueberry Circle won’t hear it; some rocks have louder decibels; It was asked whether water will be used to crush the rocks; the answer was no.

Walter Hagedom Suggested one way to pay for some of the property would be to ask the seller to pay the first year’s Act 250 costs.

The Selectboard responded that the owner would not accept that option, and it would open us up to further negotiation and the possibility of another party or another town moving in to purchase it.

Dan DeWalt moved to amend the motion by adding “sole” before use to ensure that the pit would ONLY be used for the Town’s use. Chris Hadden seconded the motion. A voice vote was taken and defeated.

Henriette Mantel asked how the Town found the pit.

Shelly Huber Michael Fitzpatrick brought it to the Selectboard’s attention in 2019, but at that time, the Selectboard did not foresee the sharp increase in prices or the lack of available gravel to purchase and did not pursue buying the property at $100,000.

Katy Johnson- Aplin- gave a geological overview of how sand and cobbles made the gravel come into being in the West River Valley.  The site in Newfane is one of very few that are left.

Chris Williams explained that no other possible pits are available.

Chris Williams moved to do a paper ballot, not seconded.

Karen Astley, Town Manager of Putney, explained how the property’s assessed value does not reflect the monetary value of what can be done once the parcel is developed. She also said that we could not compare one pit to another because, for example, the Putney/Dummerston pit cost $2 million, but it will last for generations. Ours will last for about three (3) decades as assessed now.

Karen asked for a friendly amendment to Article One. Add the words “not to exceed” ($450, 000) Four Hundred Fifty Thousand dollars for the land. Tristan Johnson seconded the motion.

Motion passed by voice vote.

Chris Hadden, Blueberry Circle, again asked about decibel levels.

It was explained that the times of the year and length of time for the operation would be part of the Act 250 process, and it is an ideal time for residents to express their concerns.

Tom Ely commended Ann Golob on the presentation and pointed out that the land that has been assessed is closer to River Road and Radway Hill Roads than to Blueberry Circle.

Tristan Johnson asked what the final disposition for the property would look like after the gravel pit was exhausted.

Shelly Huber explained that the Town would need to look into this during the Act 250 process; it is required to have this in place.

Jeryl Julian Cisse, Could the Act 250 permit be rejected?

 Ann Golob explained that there are no guarantees, but from the experts we have spoken to, and it is doubtful that it will be rejected; if there are problems, these will need to be resolved.

Jon Mack called the questions. Greg Record seconded. A voice vote was taken, and the motion to accept Article 1 (with the amended wording adding the purchase price) passed unanimously.

Piet van Loon moved Article Two, and Maia Segura seconded the motion.

Karen Astley asked for a friendly amendment to put in the wording “not to exceed $600,000.” Gloria Cristelli seconded the motion.

The amendment passed by voice vote.

Article Two, as amended, passed unanimously.

Article Three: any other business . . .

Greg Record stated that a “person of authority” told people that masks were required as part of NewBrook Fire Department’s policy. He noted that this is not true and put a stain on NBFD.

Piet van Loon moved to adjourn. Lauri Miner seconded the motion.

Passed. Meeting adjourned at 7:35 pm.

 

Respectfully Submitted,

Gloria Cristelli

Wannetta Powling

 

November 29th, 2021 Selectboard Budget Minutes

Zoom Meeting   https://zoom.us/joinameeting     Meeting ID: 972 2791 1757   Passcode: 352680

BOARD MEMBERS PRESENT:

Angela Sanborn,  Ann Golob, and Shelly Huber.

Mike Fitzpatrick, and Katy Johnson-Aplin (phone conference.)

OTHERS PRESENT:  

Jay Wilson, Melissa Brown, and Wannetta Powling.

CALL TO ORDER:

The meeting was called to order at 6:00 p.m. by Chair Angela Sanborn.

ADDITIONS/ AMENDMENTS TO AGENDA:

Shelly Huber made a motion to add Special Town Meeting “Press Release” to the meeting’s agenda: 

Angela Sanborn seconded. Roll called – Motion passed 5/0  

 Angela Sanborn made a motion to add “Box Culvert” discussion to New Business, Ann Golob seconded. Roll called – Motion passed 5/0  

 

Angela Sanborn made a motion to move “Executive Session” to the end of the meeting,  Shelly Huber seconded. Roll called – Motion passed 5/0  

SCHEDULED MEMBERS OF THE PUBLIC: 

None

 

OLD BUSINESS:

  • Capital Budget: Progress was completed.
  • Expenditures: Progress on these items were discussed;
  1. Blue Cross & Blue Shield rates are going to be significantly lower than last year.
  2. Additional information needed for employee salaries, adding another member to the road crew was mentioned by Mike Fitzpatrick. This would allow Jay to search for additional grants, also to follow the large projects.  Discussion ensued.  Mike to work with Jay to come up with a proposal for the December 13th

NEW BUSINESS:

Box Culvert- Proposed notice of condemnation hearing for the property at 254 Depot Road from Michael McGillion (Fisher & Fisher Law Firm was received via email on November 29th, 2021) and was read. To the Board.

Mike Fitzpatrick made a motion to sign the Notice of Hearing to Replace Culvert and to Condemn the Property at 254 Depot Road for this purpose. Shelly Huber seconded.   

Roll called – Motion passed 5/0  

 

Katy Johnson-Aplin made a motion for 3 p.m on January 7th, 2022 as the site visit at 254 Depot Road, and the hearing at the Town Office for  6 p.m Monday, January 10th, 2022. Ann Golob seconded.

Roll called – Motion passed 5/0  

 

  • Articles for Town Meeting – Shelly Huber made a motion to list each Social Appropriations request as a separate article. Mike Fitzpatrick seconded.  Discussion ensued.

Roll called – Motion passed 5/0

  • Warnings – Tabled
  • Social Appropriations Donations –Tabled

 

  • Executive Session was not needed for the Employee Evaluations.

Discussion ensued.  Will continue evaluations at the next budget meeting.

Katy Johnson-Aplin made a motion to adjourn.  Meeting adjourned at 8:22 p.m.

Respectfully Submitted,

Wannetta Powling

Administrative Assistant

Selectboard Minutes November 15, 2021

Zoom Meeting   https://zoom.us/joinameeting     Meeting ID: 972 2791 1757   Passcode: 352680

BOARD MEMBERS PRESENT:  Angela Sanborn, Ann Golob, Shelly Huber, Katy Johnson- Aplin, and Mike Fitzpatrick (phone.)

OTHERS PRESENT:   Deborah Luskin, Chris Triebert,  Maia Segura, Dan Dewalt, Jay Wilson, Wannetta Powling & Austin Rice from BCTV.   (Zoom) Kate Gehring, Carol Hesselbach, Melissa Brown, Daniel Yates, Thomas Ely,  Jon Mack, Karen Astley, Jane Douglas, Sarah Taylor, Karen Peterson, Libby Bennett, Joanne Bourbeau, and Steven Geller.

CALL TO ORDER: The meeting was called to order at 6:00 pm by Selectboard Chair Angela Sanborn.

ADDITIONS/AMENDMENTS TO AGENDA:    None

INFORMATION FOR DECEMBER 7th SPECIAL TOWN MEETING

Proposal to Purchase a Gravel Pit for the Town of Newfane (PowerPoint) Presentation – Ann Golob

The information presented gave the residents of Newfane an understanding of how prices for sand and gravel have jumped over 50% within the last year as well as how difficult it has become to find the materials. A proposal is being made to the residents of Newfane to purchase a lot at the juncture of Radway Hill Road and River Road and use the site to provide our sand and gravel needs. Based on an engineering report completed for the site, the investment would provide these materials for the Town for the next 20 -30+ years.

The cost of the lot is $450,000; additionally, there are expenses to prepare the site and to apply for an Act 250 permit. There was a comparison with neighboring towns that have purchased their gravel pit, and Newfane comes in below the costs being incurred by other localities. Over a ten-year period, the Town can anticipate saving $2.1 million by having our own pit rather than purchasing materials from other suppliers.

The Act 250 process will take up to a year after the purchase is completed, and the cost may run up to $100,000 to comply with all the necessary analyses.

A special town meeting will be held on December 7 at 6:00 pm at the NewBrook Fire House located on Route 30. Newfane residents will be asked to vote on two questions: authorizing the Selectboard to purchase the property and authorizing the Selectboard to procure a loan to cover the associated costs of the purchase and other related expenses.

At the end of the presentation, there was a brief Question and Answer period.

Daniel Yates –Will this mean that you will purchase the material for this winter while waiting for the Act 250 permit process?  Jay Wilson That is what we will do for this coming 2022-2023 budget.

 Thomas Ely

  1. What is the noise factor during the crushing? Jay Wilson, Newfane Road Foreman, responded that this will be some noise; it would be a concern for those within 500′ of the machine in the pit. The plan is to do crushing for a short time once a year.
  2. Was this property the only option? Jay Wilson- we had not been concerned with the material until just recently.  Currently, this is the best option we have available.
  3. How will you stop trespassing on the property and people using it as a “shooting range” and for dumping garbage? Jay Wilson responded that a gate is the best option, similar to the one at the garage.
  4. Would the Town consider the option of using some of the material from the gravel pit to benefit the Blueberry Circle neighbors even though this is not a Town maintained road? Jay Wilson -responded that this would be a Selectboard decision.

Those who could not join the meeting on 11/15/2021 can go to our website at newfanevt.com to see the PowerPoint presentation.

http://newfanevt.com/pdf/Gravel-Pit-Purchase-Background.pdf

APPROVAL OF MINUTES:

November 1, 2021, Regular Meeting

Shelly Huber made a motion to approve the Corrected Minutes of November 1, the Regular meeting.

 Ann Golob seconded the motion.  Motion passed 5/0.

 November 8, 2021, the Budget Meeting

Ann Golob made a motion to approve November 8, Budget Minutes. Katy Johnson- Aplin seconded.

Motion passed 5/0

ROAD FOREMAN’S & ROAD COMMISSIONER’S REPORT:

  • I checked with the company that sold us our first radar feedback sign, and they would offer us a $200 trade-in on the unit we returned for repair. The cost to ship the rest of the sign back makes this not worthwhile.

Shelly Huber made a motion not to trade in the radar sign due to the expense of shipping. Ann Golob seconded. Motion passed 5/0.

  • I received the Arch Bridge detour plan for signage. It calls for 26 signs to be installed and the rental of 4 changeable signboards.
  • The Sand/salt shed will be going out to bid in January.
  • The Depot Rd. box culvert: I spoke with Bob Fisher and asked him to contact the VTrans Right Of Way person to try and move this forward.

Shelly Huber made a motion to approve the Road Foreman’s Report. Mike Fitzpatrick seconded.

Motion passed 5/0.

 ADMINISTRATIVE ASSISTANT’S REPORT: 

  • I will be out of the office on Friday, Nov.19th, and will return to work on Friday, November 26, to prepare for Monday, November 29, Budget meeting; while I’m out of the office, I will have remote access to my computer and will check my email daily.
  • It may be necessary to expand the appropriations appointments an extra week If we get additional calls (January 3.)
  • I would ask that the officer reports for the 2021 Town Report sent to my email by January 7. (Selectboard, DRB, Lister’s, Zoning Administrator, Road Foreman – Road Commissioner, Planning Commissioner, Conservation Commission, Treasurer-Tax Collector, Town Clerk, West River Volunteer Mutual Aid and DV Fiber.)
  • I sent a Thank You card to Walter Hagedorn on behalf of the Selectboard for his volunteer work on the flower gardens at the Town Office.

Ann Golob made a motion to approve the Administrative Assistant’s Report. Katy Johnson- Aplin seconded. Motion passed 5/0.

 SCHEDULED MEMBERS OF THE PUBLIC:   

The following organizations gave an in-person (or Zoom) presentation regarding their appropriation request.  They also included an Informational Statement, which will be part of the 2021 Town Report.

  • Aids Project of Southern Vermont- Karen Peterson
  • Restorative Community Justice – Dan Dewalt
  • Groundworks- Libby Bennett
  • WinDart- Joanne Bourbeau
  • Women’s Freedom Center- Vickie Sterling (Rescheduled for December 20)
  • South Newfane Schoolhouse Community Association- Maia Segura
  • Southeastern Vermont Community Action (SEVCA) – Steven Geller

UNSCHEDULED MEMBERS OF THE PUBLIC: None

OLD BUSINESS: None

UNSCHEDULED MEMBERS OF THE PUBLIC: None

NEW BUSINESS: None

CORRESPONDENCE: None

PAY ORDERS:

  1. Payroll Warrant No #11540                 Amount $    4,144.66
  2.  Account Payable No # 2210                   Amount $    83,735.92

Ann Golob made a motion to approve pay orders. Katy Johnson-Aplin seconded the motion.

Motion Passed.4/0 (Mike Fitzpatrick had withdrawn from the meeting)

ADJOURN: 

Ann Golob made a motion to adjourn. Meeting adjourned at 7:31 pm

Respectfully Submitted,

Administrative Assistant

Wannetta Powling

Selectboard Agenda October 4, 2021

6 pm In-Person & Zoom www.zoom.us//joinameeting   ID: 972 2791 1757   Passcode: 352680

  •  CALL TO ORDER
  • ADDITIONS/AMENDMENTS TO AGENDA
  • APPROVAL OF MINUTES
    1.  September 7th, 2021 BLC Meeting
    2. September 20th, 2021 Regular Meeting
    3.  September 20th, 2021 BLC Meeting
  • ROAD FOREMAN’S & ROAD COMMISSIONER’S REPORT
    •  Open Bids (four) 
      1. Winter SandRiver
      2. Road Bank Slide
      3. River Road Bridge Abutment
      4.  S. Wardsboro Bank Slide 
  • ADMINISTRATIVE ASSISTANT’S REPORT
      1. Employee Reviews
  • TREASURERS REPORT / DELINQUENT TAX COLLECTOR’S REPORT
      1. Tax Sale                                 
  • COMMITTEE REPORT 
  • SCHEDULED MEMBERS OF THE PUBLIC
  •  UNSCHEDULED MEMBERS OF THE PUBLIC
  • OLD BUSINESS
  • NEW BUSINESS
      • BDCC Newsletter link on Newfane website – Shelly
      • Continuing Education –Katy Johnson-Aplin
      • Real Estate Options
  • CORRESPONDENCE
      •   Erica Walsh – Comments/ Opinion  from September 20th meeting
  •     PAY ORDERS
      1. Payroll Warrant No #11534                 Amount $    4,307.30
      2.  Payroll Warrant No #11537                 Amount $    N/A
      3. Account Payable No # 2207A               Amount $    53,678.00
  •  ADJOURN

Monday, September 20, 2021 Selectboard Minutes

Zoom Meeting   https://zoom.us/j/97227911757?pwd=TEd4YmdKMzJUd3NaTERhVUFOWWsydz09

Meeting ID: 972 2791 1757   Passcode: 352680

One tap mobile +13017158592, 97227911757#, *352680# US (Washington D.C)

BOARD MEMBERS PRESENT: 

   Angela Sanborn, Ann Golob, Katy Johnson- Aplin, and Shelly Huber.

Absent: Mike Fitzpatrick

OTHERS PRESENT:

In-Person: Ken Estey, Burt Picard, Dan Dewalt, Wannetta Powling & Janice Chaillou from BCTV,

On Zoom: Jay Wilson, Lauren Shockley, Jane Douglas, Jeryl Julian -Cisse, Melissa & Mike Masters, Thomas Abbott, Deborah Luskin, Lynn Forrest, Christine White, Juliette Carr, Bahman Mahdavi, Kate Gehring, Eli Coughlin- Galbraith, Alyssa Schmidt, Thomas Ely, Gloria Cristelli, Timbo (Brookline.)

CALL TO ORDER:

The meeting was called to order at 6:03 pm by Selectboard Chair Angela Sanborn.

ADDITIONS/AMENDMENTS TO AGENDA: 

Shelly Huber made a motion to move the Executive Session to after New Business. Katy Johnson-Aplin seconded.

Motion passed 4/0

APPROVAL OF MINUTES:

September 7, 2021, Regular Meeting

        Shelly Huber made a motion to accept the Minutes of the September 7 regular meeting.

        Ann Golob seconded the motion. 

       Motion passed 4/0.

 ROAD FOREMAN’S & ROAD COMMISSIONER’S REPORT:

  1. The work on the Dover Rd. bank slide has begun.
  2. We have bids to open for Grout Rd. repair.

Selectboard Chair opened the sealed bid for Grout Road repair; Bids were from Daniels Construction, Wright Maintenance & Beattie Property Maintenance.

Scope of work was read into the record for added clarification

  • Daniels Construction                                 Bid  $89,845      will not be able to meet the deadline
  • Wright Maintenance                                 Bid $60,000
  • Beattie Property Maintenance                 Bid $47,800

Discussion ensued with recommendations asked for from the Road Foreman. The suggestion was that Jake is capable; his father also has years of experience.  The low bid is part of Newfane’s Bidding Policy; with other agencies paying for the cost of repairs, we should go with the low offer.

Ann Golob made a motion to accept the bid from Beattie Property Maintenance with an amendment to require proof of Insurance.  Shelly Huber seconded.     Motion passed 4/0

Shelly Huber made a motion that if Certificate of Insurances is not provided within seven (7) business days, Selectboard will need to go with the next lowest bid from Wright Maintenance.

Ann Golob seconded. Motion passed 4/0

 3. I have a call in to the company that comes to the garage and does the undercoating. I’m hoping to do that again this year—dump truck @$400 smaller trucks @$200.

 Shelly Huber made a motion to authorize expense for Undercoating of Town Equipment. 

Katy Johnson- Aplin seconded. Motion passed 4/0

4. I have the Winter Sand bid ready to go out.

  1. We are still working on repairs from the July 29 storm.

Katy Johnson-Aplin made a motion to approve the Road Foreman’s report. Shelly Huber seconded.

Motion passed 4/0

 ADMINISTRATIVE ASSISTANT’S REPORT: 

  • Budget Season will begin next month – Committees & Departments should have received the forms for budget requests in their email today. These need to be submitted before our first budget meeting on October 25; Budget meetings will be on the alternate Monday from Selectboard Meetings through December. 
  •  I have started booking appointments for agencies to submitting their Appropriations Requests. They will need to demonstrate how the funds they request will & have benefited Newfane, Williamsville, South Newfane, and Brookside residents.   
  •  On Friday, I received an email from Bob Thompson, State Conservation Engineer. He has requested the necessary funds from USDA- NRCS (Natural Resources Conservation Service) in Washington DC to pay for the work @ 65 Baker Brook Road. He is asking if the Town of Newfane will act as a sponsor of this project. Newfane would be responsible for receiving the funds, soliciting bids, and hiring the contractor and any O& M for the project’s design (life estimated 20 years.)

Shelly Huber made a motion that the Town of Newfane will act as a sponsor for this project.

 Ann Golob seconded.  Discussion:

Gloria Cristelli asked if this agreement was asking for a percentage payment from the landowner regarding repairs.

Ann Golob indicated that the information provided to the Town was that NRCS was covering the entire cost of 100% repairs. Chair called for Vote.

Motion passed 4/0.

 Katy Johnson-Aplin asks for details on the project length of the Budget Season. 

Katy Johnson-Aplin made a motion to move the first date for Budget Season to Tuesday, October 12. 

Shelly Huber seconded. Discussion Ensued

Motion Passed 4/0

Shelly Huber noted that the WCSD Report included details of traffic stops and tickets issued, with sufficient revenue.

Ann Golob made a motion to accept the Administrative Assistant’s report. Katy Johnson-Aplin seconded.  Motion passed 4/0.

COMMITTEE REPORT: 

 DV Fiber – Jane Douglas Reported that things are moving along – a grant was submitted to the state for 1.4 Million Dollars along with a report of the different ways that the internet is currently available to Newfane area residents.  Newfane will not be on the list for new service next year; those towns currently without internet service will be the first to get connected.

 Planning Commission – Ken Estey ARPA survey letter will be mailed by September 28th or 29th. In addition to the letters, the survey will be available on the Newfane Town website thru “Survey Monkey.” Front Porch Forum.  There will be prizes for the first 50 people completing the survey. The Planning Commission meeting is this Thursday @ 6 pm; anyone wishing additional information may contact Planning Commissioners.

SCHEDULED MEMBERS OF THE PUBLIC:  

None

UNSCHEDULED MEMBERS OF THE PUBLIC:

  1. Gloria Cristelli

 Japanese Knotweed, Gloria, asked if there was any additional information on assessing the knotweed problem at the Town office. It was explained that testing of the Town septic system for any possible damage from the Japanese Knotweed is planned and Jay has made contact attempts with the relevant business in Dummerston.

Southern Vermont Watershed Alliance (SeVWSA), working with the Connecticut River Conservancy, is sponsoring its annual Source to Sea River cleanup.  The event is being held this Saturday at 9 am.  We will be meeting at the Dummerston Covered bridge to register and assign volunteers to areas of the river that will be needing clean up.

OLD BUSINESS:

American Rescue Plan Act (ARPA) –Consultant Job Description -Ann Golob

The new changes we shared with Windham Regional Commission and incorporated their recommendations into the document.  A copy of the final version is here for you tonight, and I would like to post the application and send it to some people I know to start to get some responses back.

Discussion ensued.

Ann Golob made a motion to Submit this Contract and post it on the VLCT website, and send it out to known applicants. Shelly Huber second.

Motion passed 4/0

 VLCT Racial Training Follow Up – Ann Golob & Katy Johnson-Aplin

 

A discussion was held regarding people’s opinions of the VLCT training on diversity, equity, and inclusion. Katy Johnson -Aplin noted that she felt the training was not appropriate for the general public but could benefit those who were familiar with state legislation.  Ann Golob commented that she felt the last day of the training was beneficial but did not feel the first two were as productive as they could have been.  Shelly Huber noted that there is not a requirement to provide this training and felt that there was no need to further discuss the topic.

Juliette Carr, representing the West River Valley Mutual Aid group, commented that they sent a letter to the Selectboard and many would like to hear the Selectboard’s feedback on the resources provided.

A request was made to the letter (which is included in the Correspondence section of the agenda.)

Katy Johnson-Aplin made a motion to move the Correspondence to this portion of the meeting; Ann Golob seconded. Motion passed 3/1; Shelly Huber opposed.

[Note: Correspondence is available at the Town Office.]

Regarding the letter and the resources included in the letter, Ann Golob said she would like to continue to look into this issue but at a later time; there are many other big issues that the Selectboard needs to focus on now as the budget season is upon us and town-wide discussions regarding ARPA funding are beginning.  Ann suggested putting off the topic until next year and she volunteered to look into the recommendations made by WRVMA, to contact some of the people suggested in the letter. She also added that she is interested to see what other resources will be made available at the state level and by VLCT since this is a topic of interest to all of those groups.

Kate Gehring requested that the Selectboard take a vote to affirm that they will reopen the topic next year. The Selectboard declined to do so.

NEW BUSINESS:

None

EXECUTIVE SESSION:

Shelly Huber made a motion to go into Executive Session at 7:40 pm.

1V.S.A. 313(a)(2) The negotiating or securing of real estate purchase or lease options;

Ann Golob seconded the motion.

Dan Systo, Wannetta Powling, and Jay Wilson were invited to attend.

Motion passed 4/0

 

Ann Golob made a motion to leave Executive Session at 7:52 pm. Katy Johnson –Aplin seconded.

Motion passed 4/0

 Decision:

Ann Golob made a motion to appoint Katy Johnson-Aplin as an authorized agent to sign a Letter of Intent to Purchase Real Estate for the Town of Newfane on Tuesday, September 21, 2021. Shelly Huber seconded.

Motion passed 4/0

CORRESPONDENCE:

Christine A. White- Personal views from Sept. 7th Selectboard Meeting

WRVMA –Resources for additional training available

 PAY ORDERS:

  1. Payroll Warrant   No #11532                                   Amount $ 4,519.00
  2. Payroll Warrant No #11533                                     Amount $  4,417.27
  3. Account Payable No # 22006 6                                Amount $ 62,493.76

Ann Golob made a motion to approve pay orders. Katy Johnson-Aplin seconded the motion. Motion Passed.4/0

ADJOURN:

Ann Golob made a motion to adjourn. Meeting adjourned at 8:02 pm

Respectfully Submitted,

Administrative Assistant

Wannetta Powling

Tuesday, September 7, 2021Newfane Board of Liquor Control

 BOARD MEMBERS PRESENT: Angela Sanborn, Ann Golob, and Shelly Huber

OTHERS PRESENT: Wannetta Powling

CALL TO ORDER

The meeting was called to order at 8:22 p.m. by Angela Sanborn, Chair.

REVIEW AND APPROVAL OF LIQUOR LICENSES

 After review, a motion was made by Ann Golob and seconded by Shelly Huber to approve the Liquor License catering applications of Peter Havens for an outdoor Wedding.

The motion carried unanimously.

ADJOURN        

 Ann Golob made a motion to adjourn at 8:23 p.m.

The motion carried unanimously.

 

Respectfully Submitted,

Administrative Assistant

Wannetta Powling

 

September 7th , 2021 Selectboard Agenda

P62Zoom   https://zoom.us/j/97227911757?pwd=TEd4YmdKMzJUd3NaTERhVUFOWWsydz09   
 Exp. September 2021
  •  CALL TO ORDER
  • ADDITIONS/AMENDMENTS TO AGENDA
  • APPROVAL OF MINUTES
  • August 16, 2021, Regular Meeting
  • ROAD FOREMAN’S & ROAD COMMISSIONER’S REPORT
  • ADMINISTRATIVE ASSISTANT’S REPORT
  •  COMMITTEE REPORT
  • SCHEDULED MEMBERS OF THE PUBLIC
      1. Kate Gehring & Jeryl Cisse / WRVMA – partnership with L GHS engage students in local government
  •  UNSCHEDULED MEMBERS OF THE PUBLIC
  • OLD BUSINESS
      1. American Rescue Plan Act (ARPA) -Ann Golob & Planning Commission
  • NEW BUSINESS
      1. Fund Collaboration with ARPA & WRC – Shelly Huber
  • CORRESPONDENCE                              
  •  PAY ORDERS
      • 1. Payroll Warrant No #11526
      • `2. Payroll Warrant No #11527
      • 3. Account Payable No # 210XX
  •  ADJOURN
  • BOARD OF LIQUOR CONTROL
    • Outdoor License Wedding Event – Peter Havens Application

 

August 3rd, 2021 NEWFANE EMERGENCY MANAGEMENT COMMITTEE MINUTES (UNAPPROVED)

Place: NewBrook Fire Department Time: 6:00 P.M.

Present: Jay Wilson, Greg Record, Todd Lawley, Steve Jones

Absent: Josh Brookes

 >Moved to approve the minutes of 4/18/21 (T.L., S.J.).  Motion carried.

>The Newfane Emergency Management Committee has been activated and made available.   The storm on Thursday, July 28th was discussed.  Rescue/Tech was involved and FEMA has been notified.  Only work for access can be done immediately.  Grout Rd. and Clark Farm Rd. are still in need of attention.  Problem and damaged areas should be reported to the Town Administrative Assistant and 211 called.

 >Meeting adjourned at 6:25 P.M. (G.R., T.L.) 

JULY 20, 2021 DEVELOPMENT REVIEW BOARD (DRB) MINUTES

Agenda

  1. Informational meeting with potential applicant
  2. Organization of the DRB
  3. Adjournment

Present

Potential Applicant: Robert Rolen; assisted by Deidre Murphy

Development Review Board Members: David Cotton, Chairman; Walter Dadik; Lynn Forrest; David Lucido; Hendrik van Loon

Others: Ken Estey, Newfane Planning Commission; Ann Golob, Newfane Selectboard

MEETING WITH POTENTIAL APPLICANT

Discussion was based on a write up distributed earlier by Mr. Rolen.  He is considering purchase of a parcel in Newfane’s Resource District for development as a largely self-contained and independent community termed an “ecovillage” or “intentional community”.   There appears to be no exact match for this use in the Newfane zoning or subdivision bylaws

Chairman Cotton opened the meeting at 6:30 pm and asked everyone to introduce themselves.  He explained this would be an optional, informal, and non-binding pre-application discussion as recommended in the Newfane Subdivision Bylaw.   He then explained the formal application process that the applicant would have to follow should he decide to pursue the project In Newfane.

 

Mr. Rolen said he has visited many ecovillages and noted: “no two are alike”.  He said the Earth Dance community in the Greenfield Massachusetts area probably comes closest to his vision of

what a community should be.   Discussion followed.

Financing and financial structure – Although not strictly a zoning issue, there was discussion of finances.  Mr. Rolen said he has a number of backers and anticipates more.   Initially, he would likely be the major owner; but ownership would probably evolve to involve more members of the community.

 

Governance and organization – Mr. Rolen anticipate this would be flexible and evolve as the community develops.  A key element would be the philosophy of sociocracy which is based on decision-by-consent among small groups.

Candidates for residency – The goal is to have a diverse group that shares the same philosophy.  Financial considerations would be secondary.

Time to execute the project –   Mr. Rolen mentioned several possibilities and said specific schedules would come later.

Mr. van Loon noted Mr. Rolen’s discussion contained many terms like “looking at…maybe…

hopefully…..ideas… not clear”.  He believes any formal application should be based on a

concrete vision and description.

Mr. Rollen asked if it’s possible to have another conceptual consultation.  Mr. Dadik said DRB isn’t sure but would find out.   Mr. van Loon cautioned we must be careful not to let what’s meant to be a non-binding information session become a de facto hearing.

Mr. Cotton said it is critical that Mr. Rolen familiarize himself with the Newfane Zoning and Subdivision Bylaws as well as the Town Plan.  Mr. Rolen said he understands.

Mr. Rolen and Ms. Murphy then left the meeting.

DEVELOPMENT REVIEW BOARD ORGANIZATION

After discussion, DRB members unanimously agreed on the following organization for the remainder of the year.

Members

Chairman; David Cotton

Vice-Chairman; Hendrik (Piet) van Loon

Secretary; Walter Dadik

Other Members; Lynn Forrest, David Lucido

Alternate Member

David Dunn

Mr. Cotton said he will work on recruiting additional Alternate Members.

The special DRB meeting was adjourned by motion seconded and unanimously passed at 8:20 p.m.

 

Walter Dadik, Secretary

Newfane Development Review Board

July 27, 2021

 

 

 

 

 

 

Tuesday, July 20, 2021  Newfane Development Review Board

Town of Newfane, Vermont Development Review Board

Development Review Board Special Meeting

A special, in-person meeting of the Newfane Development Review Board (DRB) will be held at the Newfane Town Office on Tuesday, July 20, 2021 beginning at 6:30 pm.

AGENDA

  1. Informational meeting with a potential applicant
  2. Organization of the DRB
  3. Adjournment

Newfane DRB

Walter Dadik, Secretary

 

July 6th, 2021 Selectboard Agenda

  • CALL TO ORDER
  • ADDITIONS/AMENDMENTS TO AGENDA
  • APPROVAL OF MINUTES
    •    June 21, 2021, Regular Meeting
  • ROAD FOREMAN’S & ROAD COMMISSIONER’S REPORT
  • ADMINISTRATIVE ASSISTANT’S REPORT
  • COMMITTEE REPORT
    • David Cotton -Development Review Board
    • Doris Knechtel -Listers Tax Rate
    • Steve Levine – Williamsville Hall Committee
  • SCHEDULED MEMBERS OF THE PUBLIC
  •  UNSCHEDULED MEMBERS OF THE PUBLIC
  • OLD BUSINESS
    •  Japanese Knot Weed- Gloria Cristelli
    • Newfane COVID 19 Restrictions
    • American Rescue Plan Act (ARPA) -Ann Golob & Planning Commission
  • NEW BUSINESS
  • CORRESPONDENCE
    • First Congregational Church
    • Town Pollinator Project
    • Native Plant Trust
    • State of VT Agency of Human Services /Windham Regional Commission
  • PAY ORDERS
    • Payroll Warrant No #11520                  Amount $    4,070.34
    • Payroll Warrant No #11521                  Amount $    N/A
    • Account Payable No # 21027                 Amount $    363,265.66
  • ADJOURN

JUNE 21, 2021 Selectboard Minutes

To join (Zoom) information https://zoom.us/j/2642477645?pwd=MTVUZGRMSFJ4MXpMcFhNN0JBNk0yZz09

One tap mobile +13126266799, 2642477645#,*490269# US (Chicago) +19292056099, 2642477645#,*490269# US

BOARD MEMBERS PRESENT:  Angela Sanborn, Shelly Huber, Ann Golob, and Katy Johnson-Aplin

(7:30 pm joined VIA phone): Mike Fitzpatrick

Others Present:   Jay Wilson, Gloria Cristelli, Chris White, Ken Estey, Dan Dewalt, Fiona Creed Chevalier, Keats Dieffenbach, Thomas Abbotts, Lieutenant Anthony French- VT State Police, Sheriff Mark Anderson – Windham County Sheriff’s Department, Kate Gehring, Michael Cole, Jeryl Julian, Cory & Jillian W. Laura Chapman, John Hagen, Dale, Francine, Melissa Hessney, David & Priscilla Cotton,  Jenny Ray –Commons,  Austin RiceBCTV, and Wannetta Powling.

CALL TO ORDER:  The meeting was called to order at 6:00 pm by Selectboard Chair Angela Sanborn.

ADDITIONS/AMENDMENTS TO AGENDA: 

Ann Golob made a motion to continue to having zoom (highbred) meetings. Angela Sanborn seconded, motion pass 4/0.

Ann Golob made a motion to remove the Access Permit for Manitou from the agenda, pending appeal of DRB decision. Katy Johnson-Aplin seconded, motion passed 4/0.

APPROVAL OF MINUTES:

  1. June 7, 2021, Regular Meeting

Ann Golob made a motion to accept the minutes of the June 7, 2021, regular meeting. Katy Johnson-Aplin seconded the motion.  Motion passed.

ROAD FOREMAN’S & ROAD COMMISSIONER’S REPORT:

  1. Monroe Bridge is just about finished.
  2. The Depot Rd Culvert update: I should have a new easement document tonight, and Bob Fisher can contact the latest bank to get the easement signed.
  3. The Sand/Salt shed update: Nothing new to report.
  4. Paving was completed near the Covered Bridge.
  5. Guard rail work was completed on Depot Rd. and Stratton Hill Bridge.
  6. I have been working on a truck replacement for the last couple of months of the small F550. I will give you all the details.

Shelly Huber made a motion that $15,000.00 out of capital funds to apply it towards an F600 truck, Katy Johnson-Aplin seconded the motion. Shelly Huber made an amended Motion to move $60,000.00 out of capital funds for the truck, Katy Johnson-Aplin seconded the motion. Motion passed.

  1. I have the new radar sign on its way for RT 30. We have a permit to do with VTRANS for this also.

Ann Golob made a motion to accept the Road Foreman’s Report. Katy Johnson-Aplin seconded the motion. Motion passed 4/0.

ADMINISTRATIVE ASSISTANT’S REPORT:

I have included the memo I sent out to the Committee and Organizations that help run the Town of Newfane.  Asking them to consider having a yearly plan set in place, with a schedule of things to be worked upon, department meetings with quarterly reporting to let the Selectboard be aware of progress, projects, and accountability.

  • Brittney Clark is the owner of the White with Light tan circles Pit Bull, her father Bart Clark lives at Blueberry Circle. Katy & I spoke with him on Wednesday the June 9.    He said that he would let her know that we needed to deal with these issues. I talked to Annie Gouion WCHS the same day. She had an email address and was going to make attempts to contact Miss. Clark, on our behalf, as of today, I have not heard from Miss. Clark; this was a dog-on-dog attack. Dover Animal Control officer reported that this is a serious issue and that Miss. Clark would need to be issued a violation of the Newfane Dog Ordinance Citation.  A “One Time Given” warning of a Vicious Animal.  The second time somebody could take the dog.  The one exception is Miss. Clark could decide to have her dog trained and receive a graduation certificate.

Shelly Huber made a motion to send a certified letter to the property owner regarding the dog incident. Ann Golob seconded. Motion passed.

  • Sheriff Mark Anderson will be attending the June 21, Selectboard meeting to discuss the Regional Animal Control (RAC) program that will begin July 1.
  • I spoke with the attorney at VLCT regarding if sharing the VLCT training with the public would be allowed. Unfortunately, this information is provided only to the PACIF Municipality members.

Ann Golob made a motion to accept the Administrative Assistant’s report. Shelly Huber seconded.

 Motion passed 4/0.

COMMITTEE REPORT: Ken Estey – Chair of the Planning Commission

Planning Commissioners are advancing with scheduling the three public meetings.

1.)    July on Zoom.

2.)    In-person

3.)    In-person

In person, we solicit, welcome, and encourage public involvement to consider building economic sustainability, housing, community building, and Transportation. With the certainty of funding from ARPA and grants, the Commissioners will merge information before presenting it to the Board.

SCHEDULED MEMBERS OF THE PUBLIC:

Lieutenant Anthony French- VT State Police (VSP) – was present to review the pending contract renewal with Newfane. They compared the 2019-2020 contracts with a town budget of $10,500 allowed for 2.5 hours dedicated to Newfane.  The $12,500 budget increases the service hours to 3.10 at the rate increase from $74.71 to $77.41 per hour. “Speeding is a problem in all thirty Town’s VSP cover. If we end up appearing in criminal court or traffic court, the time falls on us, which is how it has been in the past. “Law Enforcement staffing is down in every law enforcement agency in the country. VSP are on call all hours of the need.  Emergency need call comes in we respond.  If additional troopers are needed, this will also be on the VSP. “The Admin ran status of Newfane calls, Zero (0) -Home Invasions, three (3) – Burgerlies, one (1) – vandalism, six (6) – other thefts.  With some arrests resulting.”

Discussion ensued with public participation.

Sheriff Mark Anderson – Windham County Sheriff Department (WCSD)

(Via zoom) Sheriff Anderson presented (WCSD) contract options with the Town of Newfane. For hours less than – 2,000 would result in a rate of $52.00 per hour; at the Newfane’s Law Enforcement budget of $12,500, it would work out to be 240 hours or 4.6 hours per week. Contracted hours greater than +2,000 annually would be at a lower rate. Funds from the contract will defer the expense of patrol cars, fuel, and insurance not covered by the department’s other funding sources.  Board –member asked what the regular hours of operations?  “Hours of operation for most Towns choose patrol between the hours of 10 am -6 pm; however, it is what best suits the needs of the Town.” The WCSD currently contracts with twelve other Towns.

Since 2007 the department has been working on following and developing professional regulation accountability standards, which are the same standards VTSP follows.  Any complaints go directly to my Capitan, who handles internal affairs investigation. Other outside resources are available if you feel that things do not get handled properly.  A thirty-day notice would be required to terminate this contract if the Town was unsatisfied with the service provided by WCSD.

Discussion ensued with public participation.

Shelly Huber made a motion to award the 2021-2022 Law Enforcement Contract to Windham County Sheriff’s Department. Ann Golob seconded. Motion passed 4/0

Shelly Huber made a motion to authorize Selectboard Chair Angela Sanborn to sign the new contract. Ann Golob seconded. Motion passed 4/0

Sheriff Mark Anderson – Windham County Sheriff Department (RAC) Regional Animal Control

(Via zoom) Sheriff Anderson presented an overview of the Regional Animal Control Program begins July 1, 2021.  The Model of Understand (MOU) was not back from the WCSD attorney due to COVID and some delayed town meetings. Sheriff Anderson expected this any day and would forward it immediately for the Board to review. RAC expects to release the burden on Newfane and the three other Towns that are the program’s originators. Once the program has proven itself, others are encouraged to enroll.   Newfane will fill the animal control vacancy and maintain the authority to pursue things not covered by the MOU.

(7:30 pm joined VIA phone): Mike Fitzpatrick

Ken Estey – June 7 Meeting reflection and protocols – I would like to reflect on the actions from two weeks ago when a public member stood up and took off their mask, turned around, and addressed a colleague. It felt as though it was an attack. While others were speaking, they remained seated with masks in place.  They remained respectful; the same rules need to apply to everyone. “

“To me, it felt aggressive, and the behavior felt disrespectful. I’m concern, sad, and disheartened since this happened. I wouldn’t want anyone to feel this way.  Key elements that one expects when attending public meetings are proper protocols and equity under which meetings can occur.  Selectboard (meetings) is a place where one should feel safe to be; creating best practices of public meetings allows others to remain respectful and comfortable to express their feelings and concerns to each other even though opinions differ. I urge you (the Selectboard) to have specific rule protocols and best practices in place so that everyone can say we may disagree, but we all care about each other as a Town and looking out for each other.”

Discussion ensued.

Angela Sanborn shared with the public a portion from the Rules of Procedures Policy concerning public participation.

Shelly Huber made a Motion to readopt the Rules of Procedures. And to have copies available when there is a meeting held.  Mike Fitzpatrick seconded. Motion passed 5/0

Chair of the Selectboard Angela Sanborn read the “Rules of Procedure” public participation in the recordings.

A. PUBLIC PARTICIPATION

  1. All meetings of the body are meetings in the public, not of the Members of the public shall be afforded a reasonable opportunity to express opinions about matters considered by the body, so long as the order is maintained according to these rules.
  2. At the end of each agenda item, but before any action is taken by the public body at each meeting, there may be 5 minutes afforded for open public By majority vote, the body may increase the time for open public comment and its place on the agenda.
  3. Comment by the public or members of the body must be addressed to the chair or to the body as a whole and not to any individual member of the body or
  4. Members of the public must be acknowledged by the chair before
  5. If a member of the public has already spoken on a topic, he or she may not be recognized again until others have first been given the opportunity to
  6. Order and decorum shall be observed by all persons present at the Neither members of the body, nor the members of the public, shall delay or interrupt the proceedings or the peace of the meeting or interrupt or disturb any member while speaking. Members of the body and members of the public are prohibited from making personal, impertinent, threatening, or profane remarks.
  7. Members of the body and members of the public shall obey the orders of the chair or other presiding The chair should adhere to the following process to restore order and decorum of a meeting but may bypass any or all steps when he or she determines in his or her sole discretion that deviation from the process is warranted:
    1. Call the meeting to order and remind the members of the applicable rules of
    2. Declare a recess or table the
    3. Adjourn the meeting until a time and date
    4. Order the constable to remove disorderly person(s) from the

 Shelly Huber made a motion to sign and readopt the Rule of Procedure. Mike Fitzpatrick seconded.  Motion passed 5/0

UNSCHEDULED MEMBERS OF THE PUBLIC:

Angela Sanborn asked the board members if they wanted to entertain a time limit for public members to allow everyone time to speak.

Shelly Huber made a motion for one (1) minute for the public to address the Selectboard. Mike Fitzpatrick seconded.   The vote 2/3 motion did not pass.

Ann Golob made a motion to allow three (3) minutes; they have made an effort to be here, and we need to listen. Katy Johnson –Alpin seconded. The vote 3/2 motion passed.

Brenda Siegel – Braver Angels / Anti-bias is not bipartisan.

Joseph Runge – Anti-bias is just a flowery word, use of dog whistles.

Dan Dewalt– Demographically, people still don’t feel safe by expanding awareness.

Deborah Luskin –Thankful for the training opportunity; today’s training was sobering.

Bill Martin– To learn from it.

Thomas Abbotts– Is the Town putting out literature by way of endorsement?  Some may be fearful of losing their jobs.

Ann Golob– I wish to reiterate these classes are voluntary.  No one will be or is targeted. However, we intend to compile a summary to share after we complete these three VLCT trainings.

Priscilla Cotton – Thank you.  As volunteers, David & I would be willing to complete these pieces of training.

Dan Dewalt– Perhaps someone (highway department) misunderstood or was given incorrect information.

Katy Johnson- Aplin– Training links could be made available on the website.

OLD BUSINESS:

Newfane COVID 19 Restrictions- Newfane Selectboard is working with Brattleboro Community Television (BCTV), and they will continue to follow COVID 19 Safety & Health Guidelines until further notice.

American Rescue Plan Act (ARPA) -Ann Golob

“It was noted that we could spend ARPA funds to replace lost revenue. Melissa Brown took a look at the formula for calculating the loss and wrote:

I’m looking over these figures, and the one sentence that catches my eye is, “If actual revenues collected exceeds calculated projected, then no revenue loss for that year.” For FY20 and FY21, we have gone over our projected amounts in revenue and collected $100,000-300, 00.00 more than we budgeted. I believe that this would make us ineligible for the “Loss of Revenue.”

Timing: The State will be requesting their funds from the Federal government the week of June 23; once they have made that request, towns (and villages) have 30 days to request their funds. If funds are not requested, they will revert to the State.

It is expected that we will need to begin reporting on October 31; a reporting portal is being built by the US Treasury working with the National League of Cities. More reporting guidance will be shared when it becomes available.

Funds: The current fund that we will be receiving from the State is about $157,000. (There are also funds for the village of Newfane that need to be requested separately from the Town.) There is a second round of monies that will be coming – the feds have allocated funds to counties. But Vermont doesn’t have a system of governance at the county level, so our state representatives are working with the feds to have those monies allocated directly to the towns. We don’t know when those funds will become available. From my initial conversations with Representative Peter Walsh’s office, they estimated the monies would be approximately $97,000.00.

As we consider projects to funds with ARPA, there will also be three big pools of monies that will be made available by the State for projects related to clean water, broadband, and housing. VLCT cautioned that before a town decides to spend money on these three types of initiatives, check to see what you can get from the State funding first.”

Shelly Huber made a motion to have Melissa Brown, Treasurer, to be the Designated Town Representative, Katy Johnson-Aplin seconded. Motion passed.

Japanese Knot Weed- Gloria Cristelli-

Will be Rescheduled

NEW BUSINESS:

None

CORRESPONDENCE:

Thomas Ely – Opinion

Elizabeth Erickson – Opinion

Bert Picard – Opinion

Juliette & Henry Carr- Opinion

Stanley Noga Jr- Opinion

Joseph Runge – Opinion

Richard & Lorraine Westcott – Opinion

Jim Sinon – Opinion

Gloria Cristelli – Concerns of behavior

West River Valley Mutual Aid Working Group –List of resources for training.

*** Open Meeting Law The information is available to the public at the Town of Newfane Office, Administrative Assistants files.

POSSIBLE EXCUTIVE SESSION

Not needed

PAY ORDERS:

  1.   Payroll Warrant No #11518                         Amount $ 4,602.23
  2. Payroll Warrant No #11519                           Amount $  4,530.94
  3. Account Payable No # 21026                        Amount $    38,442.39

Shelly Huber made a motion to approve pay orders. Angela Sanborn seconded the motion.

Motion Passed.

ADJOURN:

Katy Johnson-Aplin made a motion to adjourn. Meeting adjourned at 9:20 pm

Respectfully Submitted

Administrative Assistant

Wannetta Powling

 

June 21, 2021 Selectboard Agenda

Zoom Meeting   https://zoom.us/j/97227911757? Pwd=TEd4YmdKMzJUd3NaTERhVUFOWWsydz09

Meeting ID: 972 2791 1757   Passcode: 352680 (Expires Sept.20th)

One tap mobile +13017158592, 97227911757#, *352680# US (Washington D.C)

  • CALL TO ORDER
  • ADDITIONS/AMENDMENTS TO AGENDA
  • APPROVAL OF MINUTES
    1.  June 7, 2021, Regular Meeting
  • ROAD FOREMAN’S & ROAD COMMISSIONER’S REPORT
    1. Access permit – Manitou Sun Set Lake Road
  •   ADMINISTRATIVE ASSISTANT’S REPORT
    1. Animal Control Update -Blueberry Circle Incident
  • COMMITTEE REPORT
    1. Ken Estey-Planning Commission Town Plan List of Projects Updates
  • SCHEDULED MEMBERS OF THE PUBLIC
    1. Lieutenant Anthony French- VT State Police
    2. Sheriff Mark Anderson – Windham County Sheriff Department
    3.   Ken Estey – June 7 Meeting reflection, protocols
  •  UNSCHEDULED MEMBERS OF THE PUBLIC
  • OLD BUSINESS
    1. Newfane COVID 19 Restrictions
    2. American Rescue Plan Act (ARPA) -Ann Golob & Planning Commission
    3.  Japanese Knot Weed- Gloria Cristelli
  • NEW BUSINESS
  •  CORRESPONDENCE
  •  POSSIBLE EXECUTIVE SESSION
  • PAY ORDERS
  1.  Payroll Warrant No #11517                         Amount $    N/A
  2. Payroll Warrant No #11518                          Amount $    N/A
  3. Account Payable No # 21026                         Amount $    N/A
  •  ADJOURN

Selectboard Minutes Monday June 7, 2021

To join (Zoom) information https://zoom.us/j/2642477645?pwd=MTVUZGRMSFJ4MXpMcFhNN0JBNk0yZz09

One tap mobile +13126266799, 2642477645#,*490269# US (Chicago) +19292056099, 2642477645#,*490269# US

BOARD MEMBERS PRESENT:  Angela Sanborn, Shelly Huber, Ann Golob and Katy Johnson-Aplin

VIA Phone: Mike Fitzpatrick

OTHERS PRESENT

Jay Wilson, Rachel Worthington, Gloria Cristelli, Chris White, Jane Douglas, Ken Estey, Dan Dewalt, Keats Dieffenbach, Thomas Abbotts, Erica Walsh, Bahman Mahdavi, Fiona Creed Chevalier, Ben Wilson, Kate Gehring, Apple Gifford, Samantha Kilmurray, Pat Halloran, Robert Hamm, Jon Mack, Tim Maddalena, Emily Houle,  Jenny Ray –Commons, Chris Mays – Reformer, Austin RiceBCTV and Wannetta Powling.

CALL TO ORDER:

The meeting was called to order at 6:00 p.m. by Selectboard Chair Angela Sanborn.

ADDITIONS/AMENDMENTS TO AGENDA: 

Shelly Huber made a motion to move WRVMA Anti-Bias Training off the list as not being a Town matter. Mike Fitzpatrick seconded.  Vote taken 2-3; motion did not pass.

Shelly Huber made a motion for placing this on the Ballot for Town Meeting.  Motion was not seconded.

Shelly Huber made a motion for changing the order of items on the agenda, Seconded by Mike Fitzpatrick.

Shelly Huber made a motion to have the WRVMA working group and scheduled members of the public follow the approval of the minutes and the Road Forman’s report. Mike Fitzpatrick seconded.

Motion passed.

APPROVAL OF MINUTES:

  1. May 17, 2021 Regular Meeting

A motion was made by Mike Fitzpatrick to accept the minutes of the May 17, 2021 regular meeting. Katy Johnson-Aplin seconded the motion.  Motion passed.

 2. May 26, 2021 Special Meeting Monroe Bridge

A motion was made by Katy Johnson-Aplin to accept the minutes of the May 17, 2021 regular meeting. Shelly Huber seconded the motion.  Ann Golob and Mike Fitzpatrick abstained. Motion passed.

 3. June 2, 2021 Special Meeting Road Issues

A motion was made by Ann Golob to accept the minutes of the May 17, 2021 regular meeting. Katy Johnson-Aplin seconded the motion.   Shelly Huber abstained.  Motion passed.

ROAD FOREMAN’S & ROAD COMMISSIONER’S REPORT:

  1. The rubber membrane on Monroe Bridge is going down on one lane today.
  2. The Depot Rd Culvert update: Still waiting on easement
  3. The Sand/Salt shed update: Nothing new to report.
  4. There will be a delay on painting crosswalks, speed limit and stop bars due to the paint shortage.
  5. We had a zoom meeting and then I walked West St. with Rachel from the VT Food bank for a location for the Veggie truck. We couldn’t come up with an alternate site. I think with a few adjustments as it goes along, they may be able to make it work. A sheriff’s deputy will be onsite to assist.

 Rachel Worthington was able to give additional information on the plans for the set up for the monthly food distribution process. Grace Cottage Hospital is the host sponsor with volunteers available to assist. This is going to be a drive thru process until spring and hopefully then it will become a walk up. This event is held on fourth Thursday of the month from Noon – one (1) pm.

6. Guardrail work will be going on later this week.

7. Paving will be going on this week on Dover Rd. and on Monroe Bridge.

8. It looks like we have enough money in the sign and traffic safety budget to order another solar radar sign that can be used on RT 30 if you want to do that.

It was agreed that a new solar radar sign would be purchased.

9.      Houle – Access permits @ 289 Wiswall Hill Road.

This application & site was reviewed by Christopher Williams, Road Commissioner and Jay Wilson, Road Foreman. Recommendation was made that off the road the access needs to be a flat twenty feet, and there was no need to install a culvert.

 Mike Fitzpatrick made a motion to approve access permit on the Road Foreman’s recommendation.

Shelly Huber seconded the motion.   Motion passed.

 Mike Fitzpatrick made a motion to accept the Road Foreman’s Report. Shelly Huber seconded the motion.   

Motion passed.

SCHEDULED MEMBERS OF THE PUBLIC:

Alice Flanders –was invited by Shelly Huber, to address the proposal for anti-bias training. Ms. Flanders discussed her life achievements attained through hard work and overcoming personal struggles while raised in a newly integrated south in the 1960’s.  She had a career as a Navy Officer- Specialty in Base Systems Operations and served on the Navy Staff at the Pentagon. She was a physics major and mathematics major and later worked at the MIT Lincoln Lab. In 2020, Ms. Flanders was a candidate for the Vermont State House of Representatives. She met her husband, a Native Vermonter, in 1976 and that is what brought her to this state.

Ms. Flanders would prefer to be looked at for her achievements as an individual rather than to be pitied for being a woman or even as black woman.  “We can all over come whatever life gives us if we want to.  Nothing needs to hold us back.  Education was a door that I saw as a way to make my life better.” Ms. Flanders believes that all of our kids need to understand equal opportunity is the law of the land. In contrast she said that she does not support equity because it takes hours of hard work to become proficient spending long hours of studying to gain confidence “If they put in the effort they will get the results.” Everything worth achieving is worth fighting for and you develop confidence in yourself and the performance will speak for itself.”

Ms. Flanders concluded, “I am concerned with “anti-bias training;” this is a land of equal opportunity; it is the “law of the land.” If we make it separate but equal, how will we ever know if someone is truly capable and knowledgeable to perform as a surgeon or in other capacities? If we strive to compete it will lead to success and that will lead to more success. I was goal driven, this is something we need to encourage in our children and to encourage them to achieve and be the very best they can.”

“Can we all just be HUMANS and sign up for that team?  There will always be those that have biases, we should let competence speak for itself.

Following Ms. Flanders, there was a discussion regarding the proposed anti-bias training.

Ann Golob -suggestion

At our last Selectboard meeting we discussed whether the town should support and encourage our staff, Selectboard members and commissioners to enroll in non-bias training. On a personal note, I strongly support such training and have taken several over the years as part of my jobs in the corporate and not-for-profit worlds. They were enormously helpful and insightful  some were definitely better than others but all had value. Since that time these types of training have become much more common in all settings – government, not-for-profit, commercial, etc. I wasn’t aware of just how usual these programs had become until I started talking to several people in the community and each and every one mentioned that they had taken a similar course in connection with their employment.

Vermont state law, as it was explained to us by VLCT, does not give a town authority to mandate such training to their employees. But we can strongly suggest and encourage it. I would like to recommend that we do so.

Recognizing that the quality of programs varies tremendously and that the focus of different courses varies, I was interested in the fact that VLCT is offering a course that was developed by the National League of Cities. It is a three-part online diversity, equity and inclusion training available to VLCT members. They describe the course as providing a training program aimed at eliminating racial disparities, healing racial divisions and building more equitable communities. The course will be taught in 3 two-hour sessions on June 21, June 28 and July 14. I have signed up to take it. I strongly urge all town employees, Selectboard members and commissioners to take a look at their offering and sign up as well.

At the first Selectboard meeting after July 14, I would suggest that we schedule a discussion of the course and evaluate if this course meets our needs and if it does, I would recommend making an official proposal urging town employees etc. to sign up. If it doesn’t meet our needs, I would recommend that we evaluate other opportunities.

As a final comment, I would like to request that all Selectboard members in particular consider signing up for the VLCT course. I know not everyone agrees that this is needed and some feel that it may not be relevant for them personally. But in this case, we are evaluating it for the town employees and as such I feel strongly that the opinion of ALL Selectboard members is important in that evaluation. We all come from different backgrounds and experiences. A good course should talk to all of us and be respectful of our differences. We as a Selectboard have many different points of view. That’s a good thing. I applaud our differences and the fact that we can work together productively and in a collegial manner to address the issues in the town that we all care about.  This is one more example where everyone’s input would be a strong positive toward doing the best we can for our town.

Apple Gifford – WRVMA working group

At the May 17 Selectboard meeting,  the West River Valley Mutual Aid working group was asked if they would submit materials about Anti-Racism, Anti-Bias, and/or Diversity, Equity and Inclusion (DEI) training options, and provide information about towns and municipalities that have engaged in anti-racism training and work. After talking to Newfane neighbors, friends, and colleagues, and reaching out via the West River Valley Mutual Aid’s email lists, we have started to compile a list of offerings.

There are nine (9) municipalities that have equity committees or an equity position.

We believe that Newfane has a wonderful opportunity to tap into the work that has already been done in the state to help make our community as welcoming and inviting as possible.  It is an acknowledgement that we all wish to learn and grow, and, especially, to avoid accidentally making mistakes – especially when it comes to town affairs and rule-making – anyone in our community should not feel unsafe or unwelcome. Likewise, the assertion that the widespread adoption of anti-bias training in municipalities, school districts, libraries, and many other public and private entities across the state is “political” is in error: these efforts are explicitly nonpolitical, and are aimed directly at supporting community cohesion and growth.

We have included an updated list of signatures for our initial letter. At the time of this submission there are 191 signatures 128 of which are Newfane residents.

Ken Estey – Planning Commission

At the May 13th meeting the Planning Commission passed a motion to support trainings for its Commissioners and encourage the training for all who are interested. Ken quoted from the statement the Town of Newfane Selectboard made in September 2020, and thanked the Board for making such a statement and having it posted on the Town website. On page 60 of our Town Plan it states that “we uphold the value of the Common Good and human dignity.” Let us uphold this, he concluded.

Discussion continued and several public comments were made in support and in opposition to Newfane needing to offer the anti-bias training.

Vermont League of Cities and Towns (VLCT) is offering a three (3) part diversity-equity –inclusion trainings. Three members of the Selectboard have signed up to take this training. Other town employees and volunteers are encouraged to do the same if they are interested. A discussion of the training will be added to the Selectboard agenda at the first meeting after the last of the three sessions.

ADMINISTRATIVE ASSISTANT’S REPORT:

  • Walter Hagedorn has worked on the flower gardens here at the Town Office.  Anson Baldwin the new owner of D& E Tree donated the mulch and Paul Dutton at Dutton’s Farm Stand & Green House in Newfane donated some beautiful flowers.  I wish to express our gratitude to Mr. Baldwin and Mr. Dutton for their generosity.

It was agreed that the Selectboard would send thank you notes sent to Mr. Dutton, Mr. Hagedorn, and Mr. Baldwin.

  • On May 10th, there were two separate incidents involving dogs. I have included these memos to refresh the Selectboard.
    • The first incident on River Road has been able to settle this matter.
    • On Blueberry Circle I have made (Seven) attempts to contact the Dog owners by phone with no results. This was a dog on dog attack, and I would like to get further directions from the Selectboard to help deal with this incident.

Katy Johnson-Aplin will assist the Administrator with efforts to contact Dover Animal control to see how this could be handled.

A motion to allow Katy Johnson-Aplin to contact the Dover ACO and follow up with needed remedial action. Motion Passed.

  • Sheriff Mark Anderson will be attending the June 21Selectboard meeting to discuss the Regional Animal Control (RAC) program that will begin July 1st.
  • I have been asked if the link for the quarterly publication of the Newfane / Brookline Newsletter be available on the Newfane Website.

The Selectboard agreed that this should be available to go on the Town website.

  • We received delivery of three (3) new set of shelves for the upstairs storage area. There is currently some old printers & keyboards that we would like permission to dispose of or to donate to the Tech class at LGHS.

Katy Johnson-Aplin made a motion to donate used equipment to the LGHS Tech class. Ann Golob seconded. Motion passed.

  • Additionally, I have provided you with information that came in today from Sullivan & Powers (Town Auditors). This is something the Selectboard may like to consider putting out for bid unless Sullivan & Powers would agree to the same price as last year $16,000 (which is in the budget) rather than the proposed price for the next fiscal year which is increased by $1,100.

It is the consensus of the Selectboard to contact Sullivan & Powers to negotiate a contract for the same price as last year.

A question was raised about scheduling updates from the different town committees to the Selectboard. The Selectboard asked to have an additional email sent in order to follow up with the committees to schedule meetings with Selectboard to update and discuss the current events.

Shelly Huber made a motion to accept the Administrative Assistant’s report. Mike Fitzpatrick seconded the motion.  Motion passed.

 COMMITTEE REPORT

Ken Estey – Chair of the Planning Commission reported that at the Planning Commission’s June 3, 2021 meeting a motion was passed to review and create an updated 2021 list of “Key Priorities” and then organize two (2) or three (3) meetings to present them to the Town for public input. The commission would then return with the proposed project list to the Selectboard for approval and to begin the process of scoping out the projects, applying for funding or using the ARPA funds for that purpose.

Suggestions were made to plan to have a consultant hired to manage the projects.  Working with the Planning Commission and Selectboard discussion the Town Plan is in effect progress.

There was a discussion about selecting someone to be the authorized representative for the town.

Katy Johnson-Aplin will follow up with VLCT to clarify the selection process for the representative.

UNSCHEDULED MEMBERS OF THE PUBLIC:

OLD BUSINESS:

American Rescue Plan Act (ARPA) -Ann Golob & Katy Johnson- Aplin

On May 18, Vermont League for Cities and Towns held a session to discuss what is known so far about the distribution of ARPA funds. On the next few pages are copies of some of the screen shots that I found the most helpful.

A few key points:

  • We don’t have to rush to decide how to spend the money that will be coming to Newfane. We have until the end of 2026 to spend the money but that by the end of 2024 we should have decided where we plan to spend it.
  • There are several categories of funding that where we can use the monies. You’ll see the first several pages detail some of the categories that will be accepted.
  • There are a few categories that are ineligible for funding – those are listed too.
  • They recommend that the Selectboard do the following but I don’t think there is any urgency in doing these immediately.
    • Appoint an authorized representative
    • Engage the public in discussion of priorities and options
    • Once decided, publish the intended use of the funds
    • Be patient and be deliberate

The folks at VLCT are setting up a group to work with towns every step of the way. So, we will always have someone to contact to answer questions and advise us.

If you are interested in watching the Zoom session, it is available on their website:

https://www.vlct.org/resource/intro-coronavirus-local-fiscal-recovery-funds

There will surely be many more informational sessions over the next few months.

Animal Control Update

Blueberry Circle – this was discussed in the Administrative Assistants Report.

NEW BUSINESS:

Board Policy for Vacant Offices and Committees- Shelly Huber

The Selectboard needs to consider how the current vacancies can be handled in order to fulfill our committees and groups organizations.  It was agreed that Shelly will draft a proposal.

Newfane mask mandate – Shelly Huber

BCTV officials will be contacted to see if the protocols have amended or changed. Depending on their response, the Selectboard will consider if the town of Newfane will change its COVID restriction policy.

CORRESPONDENCE:

1.      Christine Druke – Opinion

2.      Chris White -Opinion

3.      Mario Dupigny-Giroux – VT Agency of Transportation Operations & Safety Bureau

4.      VT Land Trust-Green MT Conservancy

PAY ORDERS:

  1.  Payroll Warrant No #11515                Amount $ 5,318.43
  2. Payroll Warrant No #11516                 Amount $  5,107.23
  3. Payroll Warrant No #11517                 Amount $    4,932.85
  4. Account Payable No # 21024              Amount $   642. 42
  5. Account Payable No # 21025              Amount $   92,238.68

Katy Johnson-Aplin made a motion to approve pay orders Shelly Huber seconded the motion.

Motion Passed.

ADJOURN:

Katy Johnson-Aplin made a motion to adjourn. Meeting adjourned at 9:07pm

Respectfully Submitted

Administrative Assistant

Wannetta Powling

 Development Review Board May 10, 2021

Subject:

Minutes of Development Review Board (DRB) April 28 site visit and first segment of Zoom-based hearing for natural burial ground within the Manitou project at 300 Sunset Lake Road.

Appellant Present  

Michael Mayer representing Higher Ground Conservation Cemetery Association

Development Review Board Members Present(

David Cotton Chairman; Walter Dadik, Secretary; Hendrik van Loon; Samantha Harlow; Lynn Forrest

Others Present

Merle Tessier, Newfane Zoning Administrator; Ken Estey, Chairman Newfane Planning Commission; John and Linda Walker, abutters; Joshua Dillingham, abutter.

Abutters Testifying through Written Comment

Judith A. Strom; Gordon and Jean Bristol.

Background

Proposed project is located in the resource district where natural burial grounds are a permitted conditional use.   Any conditional use application requires DRB approval.

Site Visit  

Mr. Mayer gave a short tour of the proposed 5 acre site which is currently undeveloped.  He noted development for the cemetery would be as non-invasive as possible.  Access would be via a right of way through the Walker property.  The Walkers noted the right of way proposed by Mr. Mayer conflicts with their interpretation of its location.

Hearing: held remotely via Zoom

Mr. Cotton opened the hearing at 6:30 pm. and all who expected to testify were sworn-in.  He said he would begin by asking for comments from Mr. Mayer and the abutters.

Mr. Mayer gave an overview of the project as described in his application.

The Walkers said they are concerned about the right of way from Sunset Lake Road to the proposed cemetery parcel. There are differences between their map and Mr. Mayer’s  interpretation that must  be resolved. They also worry about the effect of the cemetery and

related activities on the character of the area. (In addition to their oral testimony, the Walkers submitted written testimony which supplements these minutes as exhibit C.)

 

Gordon and Jean Bristol and Judith Strom submitted written testimony which supplements  these minutes as exhibits A and B respectively.   The Bristols endorsed the concept of a green burial ground but expressed concerns about the subdivision, compliance with act 250 and compliance with state cemetery regulations.  Judith Strom endorsed the project.

Mr. Dillingham said he had no concerns about the project

Mr. Mayer said he values the character of the area and plans to work to maintain it.  He and his   attorney have also established a 501 C (3) corporation to govern the cemetery and insure compliance with applicable laws and regulations including act 250.  He agrees the right of way issue must be resolved. He noted that he presented a large survey map to the Zoning Administrator with a clearer view of the right of way but it wasn’t included in the pre-hearing package.

Mr. Cotton asked Mr. Mayer to work with his attorney to resolve the right of way situation.  Mr.

van Loon reminded the group that the DRB is responsible for conditional use review of the project;

but, the Zoning Administrator is handling the subdivision issue.

Mr. Mayer answered a number of questions about operations and policies to maintain the

area’s character. He didn’t mention specific rules and restrictions; but, cited his history of

maintaining the character and philosophy of the Manitou project.

Mr. van Loon made a motion that DRB close the hearing and adjourn to deliberative session.

There was no second.

Mr. van Loon then made a motion that the hearing be recessed and continued on Wednesday

May 12 at 6:30 pm via Zoom.  The motion was seconded by Ms. Harlow and passed

unanimously.

Mr. Cotton recessed this session of the hearing for the project at 8:30  pm.

Newfane Development Review Board

Walter Dadik, Secretary

 

 

 

Abutter Testimony Letters

Exhibit A  Gordon and Jean Bristol 4-22-2021

Exhibit B  Judith A. Strom 4-28-2021

Exhibit C  John and Linda Walker 4-20-2021

 

Selectboard Meeting Monday May 17, 2021

To join (Zoom) information https://zoom.us/j/2642477645?pwd=MTVUZGRMSFJ4MXpMcFhNN0JBNk0yZz09

One tap mobile +13126266799, 2642477645#,*490269# US (Chicago) +19292056099, 2642477645#,*490269# US

BOARD MEMBERS PRESENT:  Angela Sanborn, Shelly Huber, Ann Golob and Katy Johnson-Aplin

VIA Phone: Mike Fitzpatrick

OTHERS PRESENT:

Jay Wilson, Melissa Brown, Gloria Cristelli, Chris White, Jane Douglas, Juliette Carr, Dan Dewalt, Keats Dieffenbach, Thomas Abbotts, Lynn Forrest, Alica Bono, Dale Stevens, Erica Walsh, Bahman Mahdavi, Fiona Creed, Ben Wilson, Kate Gehring, Dale & Veronica Penny, Apple Gifford, Elizabeth Crowe, Samantha Kilmurray, Pat Halloran, Merle Tessier, Jeryl Julian, Laura Xiao, Ramsey, Robert Hamm, Jon Mack, Christine Druke, Sarah, Elizabeth,  Cina Friend, Nicole Graziano,  Dan Dewalt, Christine Colascione, Tim Maddalena, Chris Mays – Reformer, Austin Rice -BCTV and Wannetta Powling.

CALL TO ORDER:

The meeting was called to order at 6:00 p.m. by Selectboard Chair Angela Sanborn.

POSSIBLE EXCUTIVE SESSION:

1 V.S.A. § 313 (a) (3) or (4)

(3) An evaluation of a public officer or employee.  (4) Or disciplinary or dismissal action against a public officer.

Ann Golob made a motion to go into Executive Session. Katy Johnson-Aplin seconded the motion.  Motion passed

Selectboard entered into Executive Session at 6:04 pm.

 Ann Golob made a motion to exit from Executive Session. Katy Johnson-Aplin seconded the motion.  Motion passed

Selectboard adjourned from Executive Session at 6:15 pm.

No action was taken.

ADDITIONS/AMENDMENTS TO AGENDA:

The governor has lifted some of the COVID 19 restrictions.

The Board will review and discuss with town office employees the option of opening the doors to the public.  This will be placed on the next meeting agenda.

APPROVAL OF MINUTES:

  1. May 3, 2021 Regular Meeting

A motion was made by Ann Golob to accept the minutes of the May 3, 2021 regular meeting. Katy Johnson-Aplin seconded the motion.  Mike Fitzpatrick -abstained.  Motion passed.

 May 3, 2021 Board of Liquor Control

A motion was made by Ann Golob to accept the minutes as amended of the May 3, 2021 Board of Liquor Control.

Katy Johnson-Aplin seconded the motion. Mike Fitzpatrick -abstained. Motion passed.

ROAD FOREMAN’S & ROAD COMMISSIONER’S REPORT:

  1. The bridge work on Monroe Bridge is progressing, the plan is to try and put down the rubber membrane next week with paving to follow.
  2. The Depot Rd Culvert update: Nationstar Mortgage Bank has sold the property at 254 Depot Rd. to another bank; we are rewriting everything to reflect the new owners so we can work on the easement.
  3. The Sand/Salt shed update: We have most of the documents with the state’s recommendations incorporated. The engineer will wrap up the paperwork, This will not go out to bid until January 2022.
  1. I had a request that the Selectboard write a letter to the property owners at both ends of Rail Road Lane reminding them that it’s a legal trail and that access needs to be kept open for the public.

I would like the Selectboard to send letters out to the property owners of Rail Road Station reminding them not to block the Town Trail.

   5. I would like to do 2 days of crack sealing on the pavement. The cost for NiCom is         approximately $2,125 per mile for Gorman it’s approximately $4,200 per mile. We used NiCom    last year and they were very good.

Shelly Huber made a motion to accept NiCom’s for crack sealing at $2,125 per mile on the pavementKaty Johnson-Aplin seconded the motion.  Motion passed.

  1. I am still trying to come up with a good location for the Veggie truck.

       The Court may be in session during this time. Jay Wilson indicated that he will continue to work            on a good location for the Veggie truck.

  7.  The pull-offs on Dover Rd, Grimes Hill, etc. is getting a fair amount of use from people     pulling over to use the phone. I am trying to find an alternative plan to closing them off that would keep them open but discourage dumping.

Discussion ensued, with suggestions of installing a camera and signage to deter the illegal dumping at Grimes Hill.

  8.  We have a request for work in the Right Of Way and an access permit for Station Rd. The work was already done so I asked him to get a permit.

Ann Golob made a motion to approve access application permit for changes to the access on Station Road.

Katy Johnson-Aplin seconded the motion.  Motion passed.

 9.  Now that we have a handle on how much money we have available for paving, I would like to put it out to bid this week and possibly open them next week because they would have to complete work by June 30.

The Board agreed to open Sealed Paving Bids on Wednesday May 26, 2021 at 5:30 pm.

 Ann Golob made a motion to accept the Road Foreman’s Report. Shelly Huber seconded the motion.   Motion passed.

ADMINISTRATIVE ASSISTANT’S REPORT:

  • The photos and information that Katy Johnson-Aplin provided to the Selectboard was what I forwarded to the Carr family. The Carr family was grateful for this information.
  • Monday May 10th, there were two other separate incidents involving dogs. I have shared these memos with the Selectboard and am awaiting further information on both of them. I have a scheduled Zoom meeting tomorrow with Sheriff Mark Anderson regarding the Regional Animal Control (RAC) program that will start on July 1st.

The Selectboard would like to schedule a meeting with Sheriff Mark Anderson regarding the Model Animal Control Ordinances prior to July 1, 2021 implementation of the program.  

  •  Walter and Emily Hagedorn have volunteered to work the flower beds here at the Town Office. They have recently moved from Brattleboro and bought a house on Rock River Terrace.  They would like to generously support our efforts to beautify the looks of Newfane Town Office.  The Newfane Garden club was no longer available to work the gardens.

Suggestion was made to have a signed release that any kind of volunteering, Town of Newfane would not be held responsible for personal injuries. 

Suggestion was made to donate the pin wheels to our local NewBrook Elementary School or Timson Hill Preschool.

Ann Golob made a motion to accept the Administrative Assistant’s report. Katy Johnson-Aplin seconded the motion.  Motion passed.

COMMITTEE REPORT:

Lynn Forrest of the Planning Commission reported they have been focusing on the list of areas for the Selectboard and Planning Commission to work on to improve the Town Plan Development areas.  At the last Planning Commissioners’ meeting there was a motion that passed that the Planning Commission would willingly participate in the Anti- Bias training.

Merle Tessier the Zoning Administrator was present to get approval of the Fee changes that were recommended to the Selectboard in an earlier meeting this spring.

Mike Fitzpatrick made a motion to accept the Zoning Administrator fee change. Shelly Huber seconded the motion.  Motion passed

SCHEDULED MEMBERS OF THE PUBLIC:

  1. Ruck –Up Veterans Nonprofit – George Le Grace

George Le Grace’ asked for written permission of Newfane Selectboard to do a Coin Drop on Route 30 in Newfane. Ruck-Up, Inc. is a veteran’s advocacy, outreach, counseling group that works around New England. The Coin- Drop is one of their biggest fund raisers.  The five (5) coin drops held last year helped Ruck Up to raised $20,000.  The date for proposed Coin-Drop is July 10, 2021.  Mr. Le Grace’ requested a letter of approval from the Selectboard.

Shelly Huber made a motion to give permission for Ruck-Up to hold the Coin Drop in Newfane. Mike Fitzpatrick seconded the motion. Motion Passed.

  1. Japanese knotweed – Gloria Cristelli

Wants to bring awareness to the Selectboard of the increased need for controlling the invasive Knotweed, there have been several areas of concern.  The dramatic attack has significantly decreased the distance between the knotweed making contacts with the road.   “It is my recommendation to place the Knotweed on pallets at the place of the cutting to allow for drying before transporting to proper burn site. “

Jay Wilson has in the past used his own personal tractor with a sickle cutter to trim back the Knotweed on Grimes Hill Road.   He is willing to rent his equipment to the Town; by doing this Town insurance will cover the equipment.

Shelly Huber made a motion for Jay to submit an invoice for the rental of his tractor. Ann Golob seconded the motion. Motion Passed.

The septic leach field area behind the Town Office is in need of such attention.  To use a dedicated lawn mower with a catch bag to mow the area and place the debris in a barrel. This would help control the Knotweed on the septic area and could potentially save the Town the replacement cost of this system.  By making this purchase of a Mower strictly for this purpose, it could also be used at other areas.

Gloria also talked about people “adopting a patch of Knotweed” and that person(s) would be responsible for the maintenance of that patch to control the Knot weed problem.

Shelly Huber made a recommendation to have Gloria put her recommendations in writing for further consideration.

3. West River Valley Mutual Aid Anti-Racism Working Group – Apple Gifford

A letter was submitted to the Newfane Selectboard with 145 signatures asking for support and consideration for Anti-Bias training to be offered in Newfane, to employees and elected officials.

Believing that this will send a message to help increase awareness that Newfane is a warm, welcoming choice for those wishing to move here, thereby encouraging growth in Newfane.  By taking a pro active step this will send a welcoming message that Newfane not only to recognize the diverse backgrounds but can share with our neighboring towns that have similar concerns.

Discussion, comments and questions from the public was offered to help bring understanding of what this would be like for Newfane.

Selectboard wanted additional information from the WRVMA group including what other Vermont municipalities have address this issue.

This will be placed on future Selectboard Agendas.

UNSCHEDULED MEMBERS OF THE PUBLIC:

OLD BUSINESS:

Animal Control Update – Katy Johnson-Aplin

May 11, 2021 Sandy MacDougall, the Dover ACO and I, met at the home on Beech Tree Lane. The dog owner was waiting for us, and was amiable throughout our visit. The fence has been completed, and encloses their back yard entirely with 5’ tall welded wire fencing reinforced with wood along the bottom. We met the three dogs and they were in good condition, and excited to see us. I am pleased with this outcome, and consider this matter closed.   The Carr Family has been notified of the visit and the installation of the fence

 Angela Sanborn wanted to make a public reminder that Newfane does have an Animal Control Ordinance.

That dogs owners need to be responsible and be aware of them, including to “clean up after your dogs.”

Discuss Ideas in the Town Plan –Ann Golob

Discuss Ideas in the Town Plan was tabled for future meetings.

NEW BUSINESS:

CORRESPONDENCE:

The following correspondences were addressed earlier in the meeting.

1.  Reaction to White / Walch letters – Dan Dewalt

2.  Support of Anti- Racism Training for Town Employees and Officials –Nicole Graziano, Thomas Ely, Johanna Gardner, Rev Robert Hamm, Kendra Dias

 

TREASURERS REPORT / DELINQUENT TAX COLLECTOR’S REPORT

Adoption of the New a Delinquent Tax Policy was previously tabled to allowing the Board sufficient time to review.

Shelly Huber made a motion to adopt the Delinquent Tax Policy. Ann Golob seconded the motion.  Motion passed.

PAY ORDERS:

Payroll Warrant No #11512                     Amount $ 7,152.28

Payroll Warrant No #11513                      Amount $ 5,587.69

Account Payable No # 21022                   Amount $ N/A

Shelly Huber made a motion to approve pay orders. Ann Golob seconded the motion. Motion Passed.

ADJOURN:

Ann Golob made a motion to adjourn. Meeting adjourned at 8:52 pm.

Respectfully Submitted

Administrative Assistant

Wannetta Powling