Category Archives: Minutes

June 1st 2022 Newfane Selectboard Special Meeting Minutes

NEWFANE SELECTBOARD SPECIAL MEETING MINUTES

Wednesday June 1, 2022, 12:00PM via Zoom

 

BOARD MEMBERS: 

Angela Sanborn (Zoom), Ann Golob (Zoom), Katy Johnson-Aplin (Zoom), and Jeffrey Chevalier (phone).

Absent: Michael Fitzpatrick

 

OTHERS PRESENT:

 Wannetta Powling (Zoom).

 

CALL TO ORDER:

The meeting was called to order at 12:04 pm by Selectboard Chair Angela Sanborn.

 

This meeting is being called to clarify the decision from Executive Session and to vote on several items.

Ann Golob made a motion to give the Road Crew, Steve, Mike, and Mike a $6,000.00 bonus to be paid out $500.00 a month beginning July 1, 2022, through June 1, 2023. Katy Johnson-Aplin seconded the motion. Motion passed 4-0.

Jeffrey Chevalier made a motion to give Wannetta Powling a $1,000.00 bonus to be paid out in a one lump sum on July 1, 2022. Katy Johnson seconded the motion. Motion passed 4-0.

Katy Johnson-Aplin made a motion to give Merle Tessier a $500.00 bonus to be paid out in a one lump sum on July 1, 2022. Jeffrey Chevalier seconded the motion. Motion passed 4-0.

Previously voted on at the May 27, 2022, Special Meeting – Angela Sanborn made a motion to give Jay Wilson an $8,000.00 bonus to be paid out in monthly increments beginning July 1, 2022, through June 1, 2023. Mike Fitzpatrick seconded the motion. Motion passed 4-0.

There will be further discussions on giving bonuses to the Town Clerk, Treasurer, and Listers.

These bonuses are being given to Town Employees/Elected Employees from the ARPA funds.

Jay wanted me to bring up that there was enough money to purchase another radar sign at the South end of the Village of Newfane. The sign is approximately $3,100.00.

Ann Golob made a motion to purchase the radar sign. Jeffrey Chevalier seconded the motion. Motion passed 4-0.

 

Adjourn – Motion to adjourn made by Ann Golob at 12:15pm.

 

Respectfully Submitted,

Angela L. Sanborn, Chair

May 27th, 2022, Special Selectboard Meeting Minutes

Friday May 27, 2022, 12:00 PM via Zoom

 BOARD MEMBERS: Angela Sanborn (Zoom), Ann Golob (Zoom), Katy Johnson-Aplin (Zoom), and Mike Fitzpatrick (phone).

Absent: Jeffrey Chevalier

OTHERS PRESENT: Jay Wilson and Wannetta Powling (Zoom).

CALL TO ORDER:

The meeting was called to order at 12:01 pm by Selectboard Chair Angela Sanborn.

REVIEW & SIGN SIDEWALK SCOPING STUDY CONTRACT:

The board met to review the sign and sidewalk scoping study contract and decide whether to sign the contract or not. The present board members acknowledged they had reviewed the contract.

Michael Fitzpatrick made a motion to have Chair Angela Sanborn sign the contract. Ann Golob seconded. Motion passed 4/0.

OTHER BUSINESS:

Road Foreman Jay Wilson discussed having a memorandum of understanding between Dover and Newfane regarding the hydroseeder purchase and will have the document ready for the Board to sign at our next meeting.

The Sand/Salt Shed project is on hold due to the Buy America project. Everything that is used for this project needs to be certified that it is made in America. Jay hopes that it can go out to bid by late summer.

There is a slight delay in the setting of the arches for the Arch Bridge due to a missing signature from VTrans. He is hoping that the delay will not be too significant.

Jay Wilson mentioned that a road crew person, Chris, from Dover assisted the Town of Newfane as needed especially when we had all of the road damage last summer from the rainstorms. In order to be sure that Chris has the proper insurance while working for the Town, Jay would like to enter him on the payroll and allow him to bill his time whenever he works for the Town.

Ann Golob made a motion that Jay uses his discretion to use Chris on an as-needed basis as a part-time employee. Katy Johnson-Aplin seconded the motion. Motion passed 4-0.

Motion made by Ann Golob and seconded by Katie Johnson-Aplin to go into Executive Session at 12:14 pm to discuss Employee contracts; labor relations agreements with employees; and or grievances under Title 1 VSA 313a1ABC. Motion passed 4-0.

Motion to leave Executive Session at 12:45 pm made by Michael Fitzpatrick and seconded by Kati Johnson-Aplin. Motion passed 4-0.

Decision made in Executive Session to give Town Employees bonuses using ARPA Funds.

Angela Sanborn made a motion to give Jay Wilson an $8,000.00 bonus to be paid out in monthly increments beginning July 1, 2022, through June 1, 2023. Mike Fitzpatrick seconded the motion. Motion passed 4-0.

Adjourn – Motion to adjourn by Ann Golob at 1:00 pm.

 

Respectfully Submitted,

Angela L. Sanborn, Chair

 

 

 

DRB May 5, 2022, Organizational Meeting Minutes

DRAFT

Present: 

David Cotton (Chair), Piet van Loon (Vice-Chair), Walt Dadik, member, Lynn Forrest, member, David Lucido, member, Erica Walch (Secretary and alternate member), Merle Tessier (Newfane Zoning Administrator), Wanette Pawling (Newfane Admin Asst to Selectboard), Melissa Brown (Newfane Treasurer)

Minutes

The Chair opened the meeting at 12:00 PM.

The board discussed some changes to the DRB application drafted by van Loon and Walch. Board asked Walch to incorporate additional changes and share them at the next meeting.

Walter Dadik shared the following from VLCT about terminology and process:

If a public hearing is going on for a while or not all interested parties have had a chance to speak or there’s a power loss or something, the DRB can move to recess. Before the recess is called, the DRB must stipulate where and when the hearing will resume. This recess resumption is part of the same hearing – in other words, the hearing is still open.

At the point in a public hearing when the DRB believes it has all the information needed to make a decision, the DRB moves to close the hearing and go into a deliberative session.

During the deliberative session, the DRB considers the testimony presented by the applicant and other interested parties and reviews the Zoning Bylaw. Deliberation may require more than one meeting of the board. When deliberations have concluded, the DRB moves to end deliberations and vote on the application.

The DRB has 45 days from the close of the hearing (not from the end of deliberations) to issue and publish its decision.

The group set Friday, May 20, 2022, at noon for the next meeting to review the DRB application revisions

Forrest made a motion to close the meeting. It was seconded by Lucido. The meeting ended at 12:30 PM.

May 2nd 2022, Selectboard Agenda

www.zoom.us/joinameeting                  ID: 972 2791 1757                                 Passcode: 352680

The meeting starts at 6 pm

CALL TO ORDER                                                                                                                                  ADDITIONS/AMENDMENTS TO THE AGENDA                                                                                          APPROVAL OF MINUTES 

    1. April 18th, 2022, Regular  Meeting
    2. April 18th, 2022, Board of Liquor Control

ROAD FOREMAN’S & ROAD COMMISSIONER’S REPORT 

ADMINISTRATIVE ASSISTANT’S REPORT                                                                                                  COMMITTEE REPORT

SCHEDULED MEMBERS OF THE PUBLIC

  1. Sheriff Mark Anderson / Chris Norton- Patrol Supervisor/Public Information Deputy/Windham County Highway Safety Coordinator

 UNSCHEDULED MEMBERS OF THE PUBLIC 

OLD BUSINESS 

    1. Williamsville Hall Steve Levine- Preservation Trust Assessment
    2. Towns Obligations Cannabis Follow Up – Katy Johnson-Aplin
    3. Next steps for researching ARPA funding options – Ann Golob

NEW BUSINESS 

CORRESPONDENCE

PAY ORDERS

  1.  Payroll Warrant No #11566                        Amount $    4,944.22
  2. Payroll Warrant No #11568                        Amount $    N/A
  3. Account Payable No # 22023A                    Amount $    975.00

 ADJOURN

The Board of Liquor Control Will Follow at the close of the Selectboard Meeting

 

 Monday, April 18th, 2022, Board of Liquor Control

Zoom Meeting   https//zoom.us/join         Meeting ID:  972 2791 1757   Passcode:  352680

BOARD MEMBERS PRESENT:  Angela Sanborn, Ann Golob, Jeffrey Chevalier, and Katy Johnson- Aplin. Absent: Michael Fitzpatrick

OTHERS PRESENT:  Wannetta Powling.

CALL TO ORDER:

The meeting was called to order at 7:26 pm by Selectboard Chair Angela Sanborn.

REVIEW AND APPROVAL OF LIQUOR LICENSES:

  1. Dutton Berry Farm

Ann Golob made a motion, seconded by Katy Johnson- Aplin, to approve the renewal of the Liquor Application for Dutton Berry Farm. Motion passed 4/0

2.  Green Mt Wine Shop

Ann Golob made a motion, seconded by Katy Johnson- Aplin, to approve the renewal of the Liquor Application for Green Mt Wine Shop. Motion passed 4/0

  1. Ricks Tavern

Katy Johnson- Aplin made a motion, seconded by Angela Sanborn, to approve the renewal of Liquor Applications for Ricks Tavern. Motion passed 4/0

  1. C. Creamery LLC (Fat Crow)

Ann Golob made a motion, seconded by Jeffrey Chevalier, to approve the renewal of the Liquor Application for N.C. Creamery LLC (Fat Crow). Motion passed 4/0

  1. Newfane Market

Katy Johnson- Aplin made a motion, seconded by Jeffrey Chevalier, to approve the renewal of the Liquor Application for Newfane Market. Motion passed 4/0

ADJOURN:

Ann Golob made a motion to adjourn at 7:30 pm.

The motion carried unanimously.

Respectfully Submitted,

Administrative Assistant

Wannetta Powling

 

 

April 18th 2022, Selectboard Agenda

Zoom Meeting   https://zoom.us/joinameeting            ID: 972 2791 1757   Passcode: 352680

Meetings Starts @ 6 p.m.

  • CALL TO ORDER     
  • ADDITIONS/AMENDMENTS TO THE AGENDA                                                                           
  • SCHEDULED MEMBERS OF THE PUBLIC 
      1.   Steven John & Jane Douglas – DVFiber Broadband Rollout and Recommendation        
  • APPROVAL OF MINUTES 
      1. April 4th, 2022, Regular  Meeting
      2. April 13th, 2022, Special
      3. April 15th, 2022 Condemnation Hearing
  •  ROAD FOREMAN’S & ROAD COMMISSIONER’S REPORT
  • ADMINISTRATIVE ASSISTANT’SREPORT
  • COMMITTEE REPORT
  • UNSCHEDULED MEMBERS OF THE PUBLIC                                                                                                                                                                                                                              
  •    OLD BUSINESS                                                               
      1.        Pollinator Project, Bee the Change
      2.        Julia Tadlock – Newfane Flea Mkt
  • NEW BUSINESS 
  • CORRESPONDENCE
  •  PAY ORDERS
    1. Payroll Warrant No #11563                        Amount $    4,556.79
    2.  Payroll Warrant No #11564                        Amount $    N/A
    3.   Account Payable No # 2219                         Amount $    N/A
  •  ADJOURN
  •  BOARD OF LIQUOR CONTROL To follow the close of Selectboard

 Monday, March 21, 2022, Newfane Board of Liquor Control Minutes

Monday, March 21, 2022

Masks are required by those attending in-person / if unable to do so; please use the Zoom Link provided

Zoom Meeting   https//zoom.us/join         Meeting ID:  972 2791 1757   Passcode:  352680

BOARD MEMBERS PRESENT:  

Angela Sanborn, Ann Golob, Jeffrey Chevalier,  and Katy Johnson- Aplin.

 OTHERS PRESENT:

Austin Rice, – B.C.T.V  and Wannetta Powling.

CALL TO ORDER:

The meeting was called to order at 8:36 pm by Selectboard Chair Angela Sanborn.

REVIEW AND APPROVAL OF LIQUOR LICENSES:

After reviewing the application for  Newfane Hospitality Group   (D.B.A. 4 Columns)

A motion was made by Ann Golob and seconded by Katy Johnson- Aplin to approve the  application for 

Newfane Hospitality Group D.B.A. “4 Columns ”

The motion passed 4/0.

 

ADJOURN:

Ann Golob made a motion to adjourn at 8:40 pm.

The motion carried unanimously.

 

Respectfully Submitted,

Administrative Assistant

Wannetta Powling

 

 

March 21, 2022, Selectboard Agenda

Masks are required by those attending in-person / if unable to do so; please use the Zoom Link provided   

Zoom Meeting   https://zoom.us/joinameeting      Meeting ID: 972 2791 1757   Passcode: 352680

  • CALL TO ORDER
  • ADDITIONS/AMENDMENTS TO AGENDA                                                                           
  • SCHEDULED SPEAKERS
    1.  JB Hinds – Birchline Planning
    2. Chris Campany –Windam Regional Commission   
      •  Water/ Sewer Project (Planning Commission Recommendations)
  • APPROVAL OF MINUTES 
    1. March 7th, 2022, Regular  Meeting
  • ROAD FOREMAN’S & ROAD COMMISSIONER’S REPORT
    1.    Sign VTrans TA 60
  • ADMINISTRATIVE ASSISTANT’S REPORT
  •  COMMITTEE REPORT   
  • SCHEDULED MEMBERS OF THE PUBLIC                                        
    1. Julia Tadlock –Newfane Flea Market & ARPA funding?
  • UNSCHEDULED MEMBERS OF THE PUBLICOLD BUSINESS                                                           
  • NEW BUSINESS 
  • CORRESPONDENCE
    1. Nordmeyer, Hull & Hamilton – Request permission for clearing trial access.
  • PAY ORDERS
    1. Payroll Warrant No #11558                        Amount $    6,775.56
    2.  Payroll Warrant No #11559                        Amount $    N/A
    3.  Account Payable No # 2220A                      Amount $    35,481.41
  •  ADJOURN

 

THE NEWFANE BOARD OF LIQUOR CONTROL WILL CONVENE AT THE CLOSE OF THE SELECTBAORD MEETING

Newfane Hospitality Group / DBA Four Columns Inn

Monday, March 7, 2022, Selectboard Minutes

Masks are required by those attending in-person / if unable to do so; please use the Zoom Link provided. Zoom Meeting  https//zoom.us/join Meeting ID:  972 2791 1757   Passcode:  352680

BOARD MEMBERS PRESENT:  Angela Sanborn, Ann Golob, Jeffrey Chevalier, Katy Johnson- Aplin (Zoom), and Mike Fitzpatrick (phone)

OTHERS PRESENT:  (In-Person) Jon Julian, Steve Levine, Jeannie Rose, Norbert Benaiche, Austin Rice, – B.C.T.V.  and Wannetta Powling.(Zoom) Jay Wilson and Jane Douglas.

CALL TO ORDER:   The meeting was called to order at 6:00 pm by Selectboard Chair Angela Sanborn.

ADDITIONS/AMENDMENTS TO AGENDA:   

APPROVAL OF MINUTES:

  • February 22, 2022, Regular Meeting
  • March 3, 2022, Organizational Meeting.

Ann Golob made a motion to approve the February 22 regular meeting minutes.

Katy Johnson- Aplin seconded the motion.  – Motion passed 4/0/1 Jeffrey Chevalier abstained.

Ann Golob made a motion to approve the March 3 Organizational meeting minutes. Jeffrey Chevalier seconded the motion.  – Motion passed 4/0 (Mike lost phone connection at 6:02 pm)

ROAD FOREMAN’S & ROAD COMMISSIONER’S REPORT:

  1. We had our first meeting for the Newfane Village Scoping Study group this past week, and we are currently scoring the three engineering firms. We will meet again this week to go over the scoring; once the engineer has been selected, there will be a public meeting for the Selectboard and the Newfane Village residents to gather information.
  2. We have the annual VTRANS spring meeting tomorrow morning to find out our threshold for emergency grants for the upcoming year.
  3. We have posted weight limits on South Wardsboro Rd and Sunset Lake Rd for mud season. We will continue to monitor and post roads as necessary.
  4. I have attached information from the town attorney for the property at 254 Depot Road for you to start the condemnation process.

Jay provided the new Selectboard member with a summary of the four-year process to replace the culvert on Depot road.

Ann Golob made a motion to sign the “Notice of Hearing to Replace and Improve a Culvert along Highway and to Condemn Property Needed, Therefore.” Jeffrey Chevalier seconded the motion. Motion passed 4/0   (Mike’s phone connection reestablished 6:07p.m after this vote was taken.)

Ann Golob made a motion to set 5:00 pm on April 15, 2022, for a site visit and condemnation hearing for the property known as 254 Depot Road, Newfane. Mike Fitzpatrick seconded the motion.     Motion passed 5/0.

Ann Golob made a motion to notify the abutters to the property at 254 Depot Road of the Site Visit and Hearing at least 30 days in advance by first class mail, return receipt requested. Jeffrey Chevalier seconded the motion. Motion passed 5/0.

Mike Fitzpatrick made a motion to accept the Road Forman’s Report. Ann Golob seconded.   Motion passed 5/0

 ADMINISTRATIVE ASSISTANT’S REPORT: 

  1. I have created a green binder for each of you to review, with the Newfane Ordinances & Policies to re-adopt annually. If you have changes or recommendations, please email them to me. Otherwise, I will organize these for the Board to re-adopt at the March 14 meeting.
  2. I want to remind the Selectboard that if you use your personal email for Selectboard business, this will be considered public record and thus subject to disclosure and public review.
  3. We at the Town Office no longer have a person who cleans. We had someone come in every other week for approximately 2 ½ hours (@25.00= 62.50.) I would like the Selectboard’s approval to advertise for a cleaning and building maintenance person as well as someone to power wash the outside of the building and clean the windows a couple of times a year.
  4. At the Thursday meeting, you asked me to contact Windham Regional Commission (WRC) regarding the representatives from Newfane. I spoke with Chris Campany on Friday. The additional obligation to the Boards and Committees that Commissioners are expected to be involved with does not work to have alternates’ representatives. Typically, two representatives with time for this committee should be appointed.

Ann Golob made a motion to approve the Administrative Assistant’s Report. Mike Fitzpatrick seconded. Motion passed 5/0.

 Ann Golob made a motion to place an ad for a cleaning and building maintenance person. If not able to find one person for both cleaning indoors and outdoors, look for separate people for each position. Mike Fitzpatrick seconded. Motion passed 5/0.

Discussion ensued regarding the Windham Regional Commission appointments. Ann Golob made a motion to re-appoint Shelly Huber as Newfane representative to WRC. Mike Fitzpatrick seconded. Motion passed 5/0.

 Angela Sanborn made a motion to re-appoint Ann Golob as Newfane’s second representative to WRC. Mike Fitzpatrick seconded. Motion passed 5/0.

COMMITTEE REPORT 

Williamsville Hall- Steve Levine and committee members

·         Steve Levine, Chair of the Williamsville Hall, congratulated the new and re-appointed Selectboard members and introduced the Hall committee members attending the meeting.

·         Health Officer Dr. Tim Schaffer did a recent inspection of the hall for suspected mold. There is no evidence of any mold at this time. Steve Levine said that “Dr. Schaffer gave the Hall a clean bill of health.”

·         This Friday, March 11, we will start the building assessment with the help of a drone operated by Trevor Kemp. This will allow us to examine the slate on the roof safely.

Discussion ensued regarding the mask requirement and under what circumstances a request for proof of vaccination can be made.

Under the advice from VLCT, Ann Golob replied that if the hall is rented for a private event, requirements for those attending would be up to the event planner and not the Hall or the Town of Newfane. But for any event presented by Williamsville Hall, which is owned by the Town, no requirement can be made for proof of vaccination and a mask mandate can only be enforced as long as the town has such a mandate in force.

To give the committee more flexibility in considering requests to use the space for classes, Ann Golob recommended that the Hall committee review their current rental agreements and consider an hourly rate that could be requested for those who want to teach a class. The Hall committee will review the policy at their next meeting and send any changes to the Selectboard for review. The Selectboard will ask our lawyer to review any revisions.

SCHEDULED MEMBERS OF THE PUBLIC:  None

UNSCHEDULED MEMBERS OF THE PUBLIC:     None

OLD BUSINESS

Ann Golob read a proposed press release to be sent to the Reformer, the Commons, and posted on our website and on Front Porch. The press release informs the public about our upcoming guest speakers at the next three Selectboard meetings and encourages them to attend.

              The Newfane Selectboard is beginning a series of conversations with planners and others regarding the use of the American Rescue Plan Act (ARPA) funds. These conversations will be a part of the town’s regular Selectboard meetings, and all Newfane residents are encouraged to attend via Zoom or in person. (Please note: all those attending in person are required to be masked.)

The Newfane Planning Commission conducted a town-wide survey in the fall of 2021, asking residents to select their top priorities for development. The Commission then worked through the survey findings to summarize six recommendations that reflected the town’s key requests and presented those to the Selectboard. In response to those recommendations, the Selectboard is scheduling a series of conversations with a variety of experts to understand what the next steps would be if we were to implement them.

The schedule is as follows:

On March 21 at 6:00 pm, we have invited JB Hinds from Birchline Planning and Chris Campany from the Windham Regional Commission (WRC) to discuss how to implement a water/sewer project in the town. These speakers will be responding to two recommendations from the Planning Commission:

  • Provide funding for renovating or upgrading septic systems for homeowners who want to create long-term housing units in their homes or as accessory dwelling units.
  • Implement a water/septic study to assess opportunities or obstacles to economic, business, and housing opportunities.

Juli Beth Hinds is the President of Birchline Planning and is originally from Vermont; her expertise is on water resource management, wastewater, and storm-water utility and program development. She has successfully overseen multiple water/sewer projects across the State of Vermont. Chris Campany is Executive Director of the Windham Regional Commission and a former Newfane resident. He will explore how a water/sewer project for Newfane could increase economic opportunities for the town.

On April 4 at 6:00 pm, we have invited Chris Campany from WRC to return to talk to three Planning Commission recommendations:

  • Purchase and/or renovate a building or buildings in Newfane to develop a multi-use center for housing and to, promote businesses & provide multi-generational community space.
  • Partner with neighboring towns to create a multi-use center providing multi-generational community space and create a shuttle service between Newfane and neighboring towns. This space could include food service, entertainment, and recreation such as a skate park, swimming pool, or skating rink.
  • Support residents’ health by establishing bicycle and walking infrastructure.

Campany will discuss why he suggests that Newfane apply for a Municipal Planning Grant from the State as a way to address these recommendations.

Additionally, the Selectboard has invited planner Maxwell Vandervliet, Associate Principal of Main Street Group and a recently arrived resident of Newfane, to join us. In his professional capacity as a town planner, he has completed a housing analysis for Waterbury, VT. While Waterbury is a very different town from Newfane, the issues they are facing are similar in many ways to ours. The Selectboard thought it would be helpful to understand the research process, how the data is gathered and how the conclusions are drawn. A housing study similar to the one completed for Waterbury is something that can be included in a Municipal Planning Grant if the town chooses to do so.

On April 18 at 6:00 pm, we have invited Steven John, Vice Chairman of the Deerfield Valley Communications Union District (DVCUD) governing Board, and Jane Douglas, Newfane representative to the Board. They will talk about the broadband rollout. This is in response to the Planning Commission recommendation:

  • Allocate funding for broadband drop costs and possible underground connection costs to residents when not affordable.

The presentations and discussions at each meeting are anticipated to last one hour, and there will be time for questions and comments from town residents.

NEW BUSINESS:  None

CORRESPONDENCE:  None

 PAY ORDERS

  1.  Payroll Warrant No #11554                Amount $    4,969.54
  2.  Payroll Warrant No #11555                Amount $    5,088.67
  3.   Account Payable No # 2217                Amount $    69,775.01
  4.  Account Payable No # 2217A              Amount $    881.19

 Ann Golob made a motion to approve Pay Orders. Jeffrey Chevalier seconded.   Motion passed 3/0  (Attending remotely, Katy Johnson- Aplin and Mike Fitzpatrick withdrew and left the meeting.)

ADJOURN:     Ann Golob made a motion to adjourn. Meeting adjourned at 6:50 pm

Respectfully Submitted,

Wannetta Powling, Administrative Assistant

Press Release: March 8, 2022

The Newfane Selectboard is beginning a series of conversations with planners and others regarding the use of the American Rescue Plan Act (ARPA) funds. These conversations will be a part of the town’s regular Selectboard meetings and all Newfane residents are encouraged to attend via Zoom or in person. (Please note: all those attending in person are required to be masked.)

The Newfane Planning Commission conducted a town-wide survey in the fall of 2021 asking residents to select their top priorities for development. The Commission then worked through the survey findings to summarize six recommendations that reflected the town’s key requests and presented those to the Selectboard. In response to those recommendations, the Selectboard is scheduling a series of conversations with a variety of experts to understand what the next steps would be if we were to implement them.

The schedule is as follows:

On March 21 at 6:00pm we have invited JB Hinds from Birchline Planning and Chris Campany from the Windham Regional Commission (WRC) to discuss how to implement a water/sewer project in the town. These speakers will be responding to two recommendations from the Planning Commission:

  • Provide funding for renovating or upgrading septic systems for homeowners who want to create long term housing units in their homes or as accessory dwelling units.
  • Implement a water/septic study to assess opportunities or obstacles to economic, business, and housing opportunities.

Juli Beth Hinds is the President of Birchline Planning and is originally from Vermont; her expertise is on water resource management, wastewater and stormwater utility and program development. She has successfully overseen multiple water/sewer projects across the state of Vermont. Chris Campany is Executive Director of the Windham Regional Commission and a former Newfane resident. He will explore how a water/sewer project for Newfane could increase economic opportunities for the town.

On April 4 at 6:00pm we have invited Chris Campany from WRC to return to talk to three Planning Commission recommendations:

  • Purchase and/or renovate a building or buildings in Newfane to develop a multi-use center for housing and to promote businesses & provide multi-generational community space.
  • Partner with neighboring towns to create a multi-use center providing multi-generational community space and create a shuttle service between Newfane and neighboring towns. This space could include food service, entertainment and recreation such as a skate park, swimming pool or skating rink.
  • Support residents’ health by establishing bicycle and walking infrastructure.

Campany will discuss why he suggests that Newfane apply for a Municipal Planning Grant from the State as a way to address these recommendations.

Additionally, the Selectboard has invited planner Maxwell Vandervliet, Associate Principal of Main Street Group and a recently arrived resident to Newfane, to join us. In his professional capacity as a town planner, he has completed a housing analysis for Waterbury, VT. While Waterbury is a very different town from Newfane, the issues they are facing are similar in many ways to ours. The Selectboard thought it would be helpful to understand the research process, how the data is gathered and how the conclusions are drawn. A housing study similar to the one completed for Waterbury is something that can be included in a Municipal Planning Grant, if the town chooses to do so.

On April 18 at 6:00pm we have invited Steven John, Vice Chairman of the Deerfield Valley Communications Union District (DVCUD) governing board and Jane Douglas, Newfane representative to the board. They will talk about the broadband rollout. This is in response to the Planning Commission recommendation:

  • Allocate funding for broadband drop costs and possible underground connection costs to residents when not affordable.

The presentations and discussions at each meeting are anticipated to last one hour and there will be time for questions and comments from town residents.

February 7th, 2022, Selectboard Minutes

Masks are required by those attending in-person / if unable to do so; please use the Zoom Link provided

Zoom Meeting   https://zoom.us/joinameeting     Meeting ID: 972 2791 1757   Passcode: 352680

BOARD MEMBERS PRESENT:  

Angela Sanborn, Shelly Huber, Katy Johnson- Aplin, Ann Golob (via Zoom), and Mike Fitzpatrick (phone)

OTHERS PRESENT:  

Nolan Edgar, Ken Estey, Brian Guerino – B.C.T.V., and Wannetta Powling  (Zoom) Jay Wilson, Cris White, Lynn Forrest, Jane Douglas, Kate Gehring, and Melissa Brown

CALL TO ORDER:

The meeting was called to order at 6:00 pm by Selectboard Chair Angela Sanborn.

ADDITIONS/AMENDMENTS TO AGENDA:   

Ann Golob requested that her testimony for the State of Vermont Budget be included in tonight’s agenda; this was added to New Business.

APPROVAL OF MINUTES:

  • January 18, 2021, Regular Meeting.

 Katy Johnson- Aplin made a motion to approve the January 18 regular meeting minutes.

 Ann Golob seconded the motion.  – Motion passed 4/0. Mike Fitzpatrick abstained.

ROAD FOREMAN’S & ROAD COMMISSIONER’S REPORT:

  1. The letter from the town attorney to the bank that owns 254 Depot Rd was signed for by the bank on January 21, 2022. This letter is the offer to purchase the easement for the box culvert, and they have 30 days to respond. If not, then we can proceed with the condemnation. I will keep you posted as to when we start our end of the process.
  2. Nothing new to report on the sand/salt shed process.
  3. We are waiting for WRC to get on Board to start the Pedestrian Scoping study for R.T. 30 in Newfane Village.
  4. I spoke with Mike Renaud, and the Arch Bridge paperwork for V.T.R.A.N.S. is being completed, and they hope to be up there later this month.
  5. The water running into and freezing on the road in several places around town has been a constant problem this winter.

Shelly Huber made a motion to accept the Road Forman’s Report. Mike Fitzpatrick seconded.

Motion passed 5/0

ADMINISTRATIVE ASSISTANT’S REPORT: 

  • Last Monday, Emergency Management held a 2.5-hour webinar on the Annual Spring Flooding; there were presenters from the National Weather Service, VT National Guard, Division of Fire & Safety, and the Regional Planning Commission. This was to inform the municipalities of the available procedures and resources, including where past devastation has taken place and what recommendations are needed to be prepaid for, including updating the Emergency Management Plan.
  • I have spoken with the Town Attorney, Bob Fisher, and the Title work has been completed to purchase the Gravel Pit. The documents are prepared, and the Loan is ready for closing; they have set February 22 as a possible closing date. The attorney recommends that the Selectboard make a motion to authorize a member of the Board to sign “All Documents Related to the Purchase of the Gravel Bank Property on Radway Hill.”
  • Newfane voting will be by Australian ballot for this year’s Town Meeting. Cor Trowbridge at B.C.T.V., Deborah Luskin, Melissa, and I have discussed the need for a Zoom “Refresh Training” to prepare for the informational meeting.
    • Would the Board consider having the informational meeting on Tuesday, February 22? And not on Monday the 28th, one day before voting?
    • C.T.V. can schedule staff to assist in the background.
    • It would be considered a regular Selectboard meeting to avoid additional expense for B.C.T.V. coverage.
    • I expect to have the Town Reports in the mailboxes no later than February 17th or 18th.
    • We could prepare a flyer with the Zoom information to insert into the Town Report pages.

Katy Johnson- Aplin made a motion to approve the Administrative Assistant’s Report. Ann Golob seconded.  Roll call-motion passed 5/0.

 The Selectboard requested Wannetta (Administrative Assistant) to contact Attorney Bob Fisher to clarify the closing location and inform the Board members.

 Shelly Huber made a motion to authorize Katy Johnson- Aplin to sign all documents related to purchasing the gravel bank property on Radway Hill. Angela Sanborn seconded.   Roll call-motion passed 5/0.

 Selectboard authorized Melissa Brown to sign the commitment letter and return it to the loan officer at Brattleboro Savings & Loan.

 Ann Golob made a motion to hold the Informational Meeting for Town Meeting Australian ballot voting on Tuesday, February 22 at 6 pm.

 COMMITTEE REPORT:   None

SCHEDULED MEMBERS OF THE PUBLIC: None

UNSCHEDULED MEMBERS OF THE PUBLIC:   None

OLD BUSINESS:

Gravel Pit – PHASE I ASSESSMENTDavid Balk Engineer

The report was received and in the Selectboard packets. A copy of the Phase I Report was emailed to Town Attorney Bob Fisher for his review and records.

Closing Status – Closing information was mentioned in the Administrative Assistants Report, no further discussion.  

Planning Commission Proposals – Ann Golob

Following up on the six recommendations that the Planning Commission brought to the Selectboard, Ann Golob suggested that three informational sessions be set up as part of our future meetings to explore each of the six items. The suggestion is to bring in experts on each topic and ask them to talk us through their experience with similar projects, define what the next steps would be, describe what the timeline and possible cost might be to take the project through to completion. The Selectboard agreed and Golob will contact the experts to get their availability and set up the meetings to take place in late March and April.

NEW BUSINESS: 

Town Meeting – Zoom Information Training.

Cor Trowbridge from B.C.T.V. will be scheduling a refresher training for behind the scenes to run the Zoom informational meeting. Deborah Luskin, Melissa Brown, and I will be attending this.

Testimony for the State of Vermont Budget was included in tonight’s agenda; this was added to New Business.

The Windham Regional Commission asked their Executive Committee members to consider testifying to a joint meeting of the Vermont House and Senate Appropriations committees to request increased funding for the state’s regional commissions. They have had flat funding for the last 20 years which makes it increasingly difficult for them to meet the needs of local towns. Golob who is a member of the WRC Executive Committee read the testimony that she prepared for submission to the committee.  The Selectboard was strongly in support of submitting the testimony.

CORRESPONDENCE: None

PAY ORDERS:

  1.     Payroll Warrant No #11551                                 Amount $   5,324.39
  2.     Payroll Warrant No #11552                                 Amount $   6,354.87
  3.     Accounts Payable No# 22016                             Amount $   3,225.42
  4.     Payroll Warrant No #11553                                Amount $   6,586.18
  5.     Accounts Payable No# 22015                            Amount $ 917,027.43

Katy Johnson- Aplin made a motion to approve Pay Orders. Shelly Huber seconded.

Motion passed 3/0

(Attending remotely, Ann Golob and Mike Fitzpatrick withdrew and left the meeting.)

ADJOURN:

Shelly Huber made a motion to adjourn. Meeting adjourned at 7:04 pm

Respectfully Submitted,

Wannetta Powling, Administrative Assistant

December 6, 2021, Newfane Selectboard Minutes

Zoom Meeting   https://zoom.us/joinameeting     Meeting ID: 972 2791 1757   Passcode: 352680

BOARD MEMBERS PRESENT:  Angela Sanborn, Ann Golob, Shelly Huber, Katy Johnson- Aplin, and Mike Fitzpatrick (phone).

OTHERS PRESENT:  (In-person) Russell Bartell, Richard Marek, Joseph Runge, Peter – BCTV, and Wannetta Powling. (Zoom) Jay Wilson, Cina Friend, George Friend, Chris White, Timothy Taussig, Thomas Abbotts, Melissa Brown, Hilary Davis, Hal Moore, Kate Albergh, Jon Mack, and  Diana Urbaska.

CALL TO ORDER:  The meeting was called to order at 6:00 pm by Selectboard Chair Angela Sanborn.

ADDITIONS/AMENDMENTS TO AGENDA:    Shelly Huber made a motion to discuss Tuesday’s Special Town Meeting in terms of the call for masks or not as part of Old Business.  Katy Johnson- Aplin seconded. Roll called 5/0-  Motion passed.

 

APPROVAL OF MINUTES:

  • November 15, 2021, Regular Meeting.

Ann Golob made a motion to approve the Minutes of November 15, regular meeting.  Katy Johnson- Aplin seconded the motion.  Roll called – Motion passed 5/0.

  •  November 18, 2021, the Special Meeting.

Mike Fitzpatrick made a motion to approve November 18, Special Minutes. Ann Golob seconded. Roll called-Motion passed 4/0 with 1 abstention from Katy Johnson- Aplin.

  • November 18, 2021 Board of Liquor Control.

Shelly Huber made a motion to approve November 18, Board of Liquor Control Minutes.  Ann Golob seconded. Roll called-Motion passed 4/0 with 1 abstention from Katy Johnson- Aplin.

  •  November 23, 2021, Special Meeting.

Katy Johnson- Aplin made a motion to approve November 23, Special Minutes. Mike Fitzpatrick seconded. Roll called-Motion passed 4/0 with 1 abstention from Shelly Huber.

  • November 29, 2021, Budget Meeting.

Ann Golob made a motion to approve the Minutes of November 29, regular meeting. Mike Fitzpatrick seconded the motion.  Roll called – Motion passed 5/0.

 ROAD FOREMAN’S & ROAD COMMISSIONER’S REPORT:

  1. The Arch Bridge detour signs are being installed this week and will be covered until March when they close the road.
  2. We have been meeting weekly with the representative from FEMA to get reimbursed for the July 29, 2021 storm. On Wednesday, I will be showing him all of the roads that had damage.
  3. The 254 Depot Rd. culvert condemnation is being worked on by Michael from Fisher’s office and Matt Colburn from VTRANS. We are on hold with our portion until we get approval from them.
  4. I met today with Chad, the resident engineer on the Arch Bridge project, and John from Renaud Bros. They will leave an area next to our sandpile open for the residents of Duke Rd. to back into and turn around.
  5. Congratulations to Dave Bertram for getting his Class B CDL today.

Mike Fitzpatrick made a motion to approve the Road Foreman’s Report. Ann Golob seconded. Discussion ensued-

Russell Bartell, a resident of Duke Road, was present to express his concerns about the placement of the construction trailer now at the old garage.  Residents on Duke Road have used this location to turn their 20′ utility work trailers and 30′ travel trailers; around to access the main road and return to their residence.   It was mentioned that even emergency vehicles such as rescue and fire trucks could not make such a sharp turn on and off Duke Road, and they also have to use the turnaround.

Mike Fitzpatrick asked if the winter sand could be at a different location, near the trailhead parking or at the Town Garage.  Jay Wilson responded that the proposed site at the trailhead parking would be extremely muddy.  And that the site engineer felt that it would be possible to move the current winter-sand location closer to the bank and guardrail. Turning around should not be too tricky with the Arch bridge being closed to traffic.

Katy Johnson –Aplin asked how the children would get the school bus?

Jay Wilson agreed to get the additional information and share it with the Selectboard at a future meeting.  Roll called -Motion passed 5/0.

ADMINISTRATIVE ASSISTANT’S REPORT:  (Amended)

  • Ten (10) appropriations are scheduled for the December 20 Selectboard meeting; this could finish up the appointments.
  • I have received a few reports and am currently organizing the pages. If you are to provide things for the Report, please get those to me ASAP. I would ask that the officer send the reports to my email by January 7.  (Selectboard, DRB, Lister’s, Zoning Administrator, Road Foreman – Road Commissioner, Planning Commissioner, Conservation Commission, Treasurer-Tax Collector, Town Clerk, Fire and Rescue Emergency Mutual Aid, and DV Fiber.)
  • I have an appointment and will be out of the office on Tuesday, December 14.

Ann Golob made a motion to approve the Administrative Assistant’s Report. Katy Johnson- Aplin seconded.  Roll called -Motion passed 5/0.

SCHEDULED MEMBERS OF THE PUBLIC: The following organizations gave an in-person (or Zoom) presentation regarding their appropriation request.  They also provided an Informational Statement as part of the 2021 Town Report.

  1. Windham Historical Society -Richard Marek
  2. Timson Hill Preschool- Kristina Wright
  3. Visiting Nurse & Hospice for VT & NH – Hilary Davis
  4. Vermont Adult Learning – Kimberly Sizelove – Missed the appointment
  5. HCRS – Hal Moore & Mary Morgan
  6. Green-Up for Vermont – Kate Albergh
  7. Newfane Hall /Incorporated Village of Newfane – Diana Urbaska

UNSCHEDULED MEMBERS OF THE PUBLIC: None.

OLD BUSINESS: 

Tuesday’s Special Town Meeting regarding mask requirement.

Discussion ensued with input from several town residents regarding their feelings about a possible mask requirement for the meeting. Information from VLCT provided the Selectboard vital guidance; we can suggest, request, etc. we can’t enforce a mask mandate at this time. Ann Golob asked VLCT whether we could vote on enacting a mask mandate per the new state law, S.1, that would be in effect for Tuesday’s meeting. We were told we could not because the discussion had not been adequately warned.

A motion was made to go forward with the meeting but do everything possible to separate the room between those who are masked and those who are not. Since it is a large room, those who are wearing masks can sit on one side and those without on the other. We will create a barrier in between using some tables. Everyone agreed that this is an imperfect compromise and that some people who would want to be there will not feel comfortable attending under these circumstances. But it was agreed that it was essential to the town’s long-term future to vote on the gravel pit proposal.

Ann Golob made a motion to set up the room into two different areas, using both doors, one for people wearing a mask and the other for unmasked.  The Selectboard would like to suggest that the public wear masks. Katy Johnson- Aplin seconded.  Roll called -Motion passed 5/0.

NEW BUSINESS: 

Beaver Dam Flooding Wiswall Hill Rd – Residents from Wiswall Hill Road, Xilia Faye, Ben Luce & Timothy Taussig, spoke to the Selectboard about their efforts and concerns for the potential flooding on Wiswall Hill caused by the rising level this year at the Beaver pond on the property of John & Emily Long.

Mike Fitzpatrick made a motion to allow Wannetta to contact Attorney Bob Fisher to see if the Long’s could be held financially responsible for damages to the Town Road.  Ann Golob seconded.   Roll called- Motion passed 5/0

Economic Development Consultant –Newfane is looking for a Consultant to assist the town with developing a plan and filing paperwork for the ARPA funds. Ann Golob spoke with Steve Neratko, who submitted his resume and application for the position. Ann felt that Steve could be a perfect match for what Newfane needed.  She recommends inviting Steve to a Selectboard meeting to meet the entire Selectboard; the Administrative Assistant will make the appointment for a meeting in January 2022.

CORRESPONDENCE: None

PAY ORDERS:

  1.      Payroll Warrant No #11541                       Amount $    4,482.46
  2.     Payroll Warrant No #11542                       Amount $    4,634.87
  3.      Payroll Warrant No #11543                       Amount $    4,080.93
  4.      Account Payable No # 2211A                      Amount $    197.84
  5.      Payroll Warrant No #11544                       Amount $    4,578.04
  6.      Account Payable No # 2213                        Amount $    125,927.94

 Ann Golob made a motion to approve pay orders. Shelly Huber seconded the motion. Motion Passed.4/0 (Mike Fitzpatrick had withdrawn from the meeting) 

ADJOURN:   Katy Johnson-Aplin made a motion to adjourn. Meeting adjourned at 8:12 pm

Respectfully Submitted, Administrative Assistant  Wannetta Powling

December 7, 2021 Newfane Special Town Meeting Minutes

Selectboard Members Present: Angela Sanborn, Katy Johnson -Aplin, Ann Golob, Shelly Huber; Absent: Michael Fitzpatrick

Moderator: Deborah Luskin

Presiding Officer: Gloria Cristelli

Moderator Deborah Luskin called the meeting to order at 6 pm

Introductions – Frederick Noyes, BCTV, Martha Werman, Brookline, and Kate Gehring, South Newfane but not a registered voter.

Headcount: Approximately 65 people were present at the meeting who are registered Newfane residents.

Housekeeping details – 2 exits available in case of emergency;  – Roberts Rules of Order will be used throughout the meeting; raise your hand to speak and wait to be called on; everyone can speak once before people speak a second time.  Moderator will ask the Selectboard or Chris Williams, Road Commissioner, and Jay Wilson, Road Foreman, for their response.

Ann Golob gave a PowerPoint presentation on the need for sand and gravel. Other towns in Vermont have purchased gravel pits; we can buy 21 acres on Radway and River roads for $450,000. Engineer’s analysis shows over 30 years’ worth of gravel and more for sand. (A copy of the presentation is available on the Town’s website.)

What does it mean to an individual homeowner if we vote to go forward with this purchase? Remember, our town budget is made up of about 200 line items. We are discussing just two line items right now – one for sand, one for gravel. Whether or not your taxes go up depends on ALL of the line items.

But just focusing on those two lines: If a home is worth $200,000, expect an increase of $60 for just these two-line items, for one year only. We are almost paying double in the first year because we have to purchase the winter sand and gravel on the market while repaying the loan and waiting for the Act 250 permitting process to complete and getting the pit up and running.

The road crew budget is one of the largest items in our budget. We are paying off two loans this year, so the overall road crew budget for these three line items (loan repayment, sand, gravel) will go down, and the impact on people’s taxes will be an increase of $20 for the first year after the purchase.

The next nine (9) years would be the same as we budget now.

If we do not go forward with the purchase and prices continue to rise, we will be at the mercy of the market price. There is also a question of whether we can even find the sand and gravel; many towns have been struggling to find what they need.

The articles were brought up on the screen for the attendees to review:

The legal voters of the Town of Newfane, Vermont, are hereby notified and warned that pursuant to Title 17 V.S.A. Section 2655, they are to meet at the NewBrook Fire Department in Newfane, Vermont, on Tuesday, December 7, 2021, at 6:00 pm to act upon the articles below.

ARTICLE 1: Shall the voters of the Town of Newfane authorize the Selectboard to purchase property known as parcel #B – 116.1 located off Radway Hill Road in Newfane, Vermont 21.67 acres+/- Gravel Pit for use by the Town of Newfane?

ARTICLE 2: Shall the voters of the Town of Newfane authorize the Selectboard to borrow funds for these capital needs?

ARTICLE 3: To transact any other non-binding business that may legally come before the Town.

Article One: Piet Van Loon moved the motion; Jon Mack seconded it. Discussion ensued.

Shelly Huber explained that when the option to purchase the property first became known in 2019 and was brought to the Selectboard’s attention, no one knew what was about to happen with the price of sand and gravel, so the board did not act on the option.

Deb Barry—brought up concerns regarding Brookline Bridge; in all of the rains we had in July, there was a huge washout that went across River Road.  She came home from vacation and found about one to three inches of sand in the basement of her house. She wants to know what, if anything, will be done to prevent the washout; will there be anything done to control erosion? Culvert drained the swamp above; stream running down through.

Jay Wilson- The Engineer during the Act 250process will most likely recommend removing the culvert that blew apart in the July 29 storm and replacing this with a stone line ditch to allow the water stream.

Greg Record; During Act 250 is when you can make concerns known so they can be addressed.

Dennis Wiswall looked up Dummerston’s purchase and the breakdown of gravel and sands. He asked if we knew the expected breakdown for our proposed pit. He also asked whether we do this without applying for Act 250?  He concluded by complimenting the work done for the presentation.

Ann Golob responded that we cannot avoid the Act 250 process and that the breakdown of sand/gravel is in the presentation, and the page was pointed out to the audience.

Carlos Escobar asked if anyone explored whether we could recoup some of our investment by selling gravel. She also wanted to know what negotiations had taken place regarding the price.

Selectboard members explained that if we decide to sell gravel, it would complicate the Act 250 process, and at this time, the Town prefers to keep it all for our Town’s use. In terms of negotiations, the owners were not willing to negotiate – they were happy to go forward with their plan of building houses on the site. The price was offered as a “take it or leave it” option.

Michael Granger asked if we have the right of first refusal.

Selectboard members explained that the owner is waiting for the outcome of our vote tonight. A signed letter of intent promises a closing within 120 days of tonight’s vote.

Joe Wright. Did the board look into buying the land the school bought?

Jay Wilson That land was conveyed to the Unified School District. No, there is no way to get it back.

Dennis Salzbrunn—Radway Hill Road. What will be the crushing decibel levels, compensating people if level above the limit; is this part of the budget?

Ann Golob and Jay Wilson responded that Testing will be with Act 250; crushing not expected to be more than week once a year; loader not likely to be heard outside of the property; Blueberry Circle won’t hear it; some rocks have louder decibels; It was asked whether water will be used to crush the rocks; the answer was no.

Walter Hagedom Suggested one way to pay for some of the property would be to ask the seller to pay the first year’s Act 250 costs.

The Selectboard responded that the owner would not accept that option, and it would open us up to further negotiation and the possibility of another party or another town moving in to purchase it.

Dan DeWalt moved to amend the motion by adding “sole” before use to ensure that the pit would ONLY be used for the Town’s use. Chris Hadden seconded the motion. A voice vote was taken and defeated.

Henriette Mantel asked how the Town found the pit.

Shelly Huber Michael Fitzpatrick brought it to the Selectboard’s attention in 2019, but at that time, the Selectboard did not foresee the sharp increase in prices or the lack of available gravel to purchase and did not pursue buying the property at $100,000.

Katy Johnson- Aplin- gave a geological overview of how sand and cobbles made the gravel come into being in the West River Valley.  The site in Newfane is one of very few that are left.

Chris Williams explained that no other possible pits are available.

Chris Williams moved to do a paper ballot, not seconded.

Karen Astley, Town Manager of Putney, explained how the property’s assessed value does not reflect the monetary value of what can be done once the parcel is developed. She also said that we could not compare one pit to another because, for example, the Putney/Dummerston pit cost $2 million, but it will last for generations. Ours will last for about three (3) decades as assessed now.

Karen asked for a friendly amendment to Article One. Add the words “not to exceed” ($450, 000) Four Hundred Fifty Thousand dollars for the land. Tristan Johnson seconded the motion.

Motion passed by voice vote.

Chris Hadden, Blueberry Circle, again asked about decibel levels.

It was explained that the times of the year and length of time for the operation would be part of the Act 250 process, and it is an ideal time for residents to express their concerns.

Tom Ely commended Ann Golob on the presentation and pointed out that the land that has been assessed is closer to River Road and Radway Hill Roads than to Blueberry Circle.

Tristan Johnson asked what the final disposition for the property would look like after the gravel pit was exhausted.

Shelly Huber explained that the Town would need to look into this during the Act 250 process; it is required to have this in place.

Jeryl Julian Cisse, Could the Act 250 permit be rejected?

 Ann Golob explained that there are no guarantees, but from the experts we have spoken to, and it is doubtful that it will be rejected; if there are problems, these will need to be resolved.

Jon Mack called the questions. Greg Record seconded. A voice vote was taken, and the motion to accept Article 1 (with the amended wording adding the purchase price) passed unanimously.

Piet van Loon moved Article Two, and Maia Segura seconded the motion.

Karen Astley asked for a friendly amendment to put in the wording “not to exceed $600,000.” Gloria Cristelli seconded the motion.

The amendment passed by voice vote.

Article Two, as amended, passed unanimously.

Article Three: any other business . . .

Greg Record stated that a “person of authority” told people that masks were required as part of NewBrook Fire Department’s policy. He noted that this is not true and put a stain on NBFD.

Piet van Loon moved to adjourn. Lauri Miner seconded the motion.

Passed. Meeting adjourned at 7:35 pm.

 

Respectfully Submitted,

Gloria Cristelli

Wannetta Powling

 

November 29th, 2021 Selectboard Budget Minutes

Zoom Meeting   https://zoom.us/joinameeting     Meeting ID: 972 2791 1757   Passcode: 352680

BOARD MEMBERS PRESENT:

Angela Sanborn,  Ann Golob, and Shelly Huber.

Mike Fitzpatrick, and Katy Johnson-Aplin (phone conference.)

OTHERS PRESENT:  

Jay Wilson, Melissa Brown, and Wannetta Powling.

CALL TO ORDER:

The meeting was called to order at 6:00 p.m. by Chair Angela Sanborn.

ADDITIONS/ AMENDMENTS TO AGENDA:

Shelly Huber made a motion to add Special Town Meeting “Press Release” to the meeting’s agenda: 

Angela Sanborn seconded. Roll called – Motion passed 5/0  

 Angela Sanborn made a motion to add “Box Culvert” discussion to New Business, Ann Golob seconded. Roll called – Motion passed 5/0  

 

Angela Sanborn made a motion to move “Executive Session” to the end of the meeting,  Shelly Huber seconded. Roll called – Motion passed 5/0  

SCHEDULED MEMBERS OF THE PUBLIC: 

None

 

OLD BUSINESS:

  • Capital Budget: Progress was completed.
  • Expenditures: Progress on these items were discussed;
  1. Blue Cross & Blue Shield rates are going to be significantly lower than last year.
  2. Additional information needed for employee salaries, adding another member to the road crew was mentioned by Mike Fitzpatrick. This would allow Jay to search for additional grants, also to follow the large projects.  Discussion ensued.  Mike to work with Jay to come up with a proposal for the December 13th

NEW BUSINESS:

Box Culvert- Proposed notice of condemnation hearing for the property at 254 Depot Road from Michael McGillion (Fisher & Fisher Law Firm was received via email on November 29th, 2021) and was read. To the Board.

Mike Fitzpatrick made a motion to sign the Notice of Hearing to Replace Culvert and to Condemn the Property at 254 Depot Road for this purpose. Shelly Huber seconded.   

Roll called – Motion passed 5/0  

 

Katy Johnson-Aplin made a motion for 3 p.m on January 7th, 2022 as the site visit at 254 Depot Road, and the hearing at the Town Office for  6 p.m Monday, January 10th, 2022. Ann Golob seconded.

Roll called – Motion passed 5/0  

 

  • Articles for Town Meeting – Shelly Huber made a motion to list each Social Appropriations request as a separate article. Mike Fitzpatrick seconded.  Discussion ensued.

Roll called – Motion passed 5/0

  • Warnings – Tabled
  • Social Appropriations Donations –Tabled

 

  • Executive Session was not needed for the Employee Evaluations.

Discussion ensued.  Will continue evaluations at the next budget meeting.

Katy Johnson-Aplin made a motion to adjourn.  Meeting adjourned at 8:22 p.m.

Respectfully Submitted,

Wannetta Powling

Administrative Assistant

Selectboard Minutes November 15, 2021

Zoom Meeting   https://zoom.us/joinameeting     Meeting ID: 972 2791 1757   Passcode: 352680

BOARD MEMBERS PRESENT:  Angela Sanborn, Ann Golob, Shelly Huber, Katy Johnson- Aplin, and Mike Fitzpatrick (phone.)

OTHERS PRESENT:   Deborah Luskin, Chris Triebert,  Maia Segura, Dan Dewalt, Jay Wilson, Wannetta Powling & Austin Rice from BCTV.   (Zoom) Kate Gehring, Carol Hesselbach, Melissa Brown, Daniel Yates, Thomas Ely,  Jon Mack, Karen Astley, Jane Douglas, Sarah Taylor, Karen Peterson, Libby Bennett, Joanne Bourbeau, and Steven Geller.

CALL TO ORDER: The meeting was called to order at 6:00 pm by Selectboard Chair Angela Sanborn.

ADDITIONS/AMENDMENTS TO AGENDA:    None

INFORMATION FOR DECEMBER 7th SPECIAL TOWN MEETING

Proposal to Purchase a Gravel Pit for the Town of Newfane (PowerPoint) Presentation – Ann Golob

The information presented gave the residents of Newfane an understanding of how prices for sand and gravel have jumped over 50% within the last year as well as how difficult it has become to find the materials. A proposal is being made to the residents of Newfane to purchase a lot at the juncture of Radway Hill Road and River Road and use the site to provide our sand and gravel needs. Based on an engineering report completed for the site, the investment would provide these materials for the Town for the next 20 -30+ years.

The cost of the lot is $450,000; additionally, there are expenses to prepare the site and to apply for an Act 250 permit. There was a comparison with neighboring towns that have purchased their gravel pit, and Newfane comes in below the costs being incurred by other localities. Over a ten-year period, the Town can anticipate saving $2.1 million by having our own pit rather than purchasing materials from other suppliers.

The Act 250 process will take up to a year after the purchase is completed, and the cost may run up to $100,000 to comply with all the necessary analyses.

A special town meeting will be held on December 7 at 6:00 pm at the NewBrook Fire House located on Route 30. Newfane residents will be asked to vote on two questions: authorizing the Selectboard to purchase the property and authorizing the Selectboard to procure a loan to cover the associated costs of the purchase and other related expenses.

At the end of the presentation, there was a brief Question and Answer period.

Daniel Yates –Will this mean that you will purchase the material for this winter while waiting for the Act 250 permit process?  Jay Wilson That is what we will do for this coming 2022-2023 budget.

 Thomas Ely

  1. What is the noise factor during the crushing? Jay Wilson, Newfane Road Foreman, responded that this will be some noise; it would be a concern for those within 500′ of the machine in the pit. The plan is to do crushing for a short time once a year.
  2. Was this property the only option? Jay Wilson- we had not been concerned with the material until just recently.  Currently, this is the best option we have available.
  3. How will you stop trespassing on the property and people using it as a “shooting range” and for dumping garbage? Jay Wilson responded that a gate is the best option, similar to the one at the garage.
  4. Would the Town consider the option of using some of the material from the gravel pit to benefit the Blueberry Circle neighbors even though this is not a Town maintained road? Jay Wilson -responded that this would be a Selectboard decision.

Those who could not join the meeting on 11/15/2021 can go to our website at newfanevt.com to see the PowerPoint presentation.

http://newfanevt.com/pdf/Gravel-Pit-Purchase-Background.pdf

APPROVAL OF MINUTES:

November 1, 2021, Regular Meeting

Shelly Huber made a motion to approve the Corrected Minutes of November 1, the Regular meeting.

 Ann Golob seconded the motion.  Motion passed 5/0.

 November 8, 2021, the Budget Meeting

Ann Golob made a motion to approve November 8, Budget Minutes. Katy Johnson- Aplin seconded.

Motion passed 5/0

ROAD FOREMAN’S & ROAD COMMISSIONER’S REPORT:

  • I checked with the company that sold us our first radar feedback sign, and they would offer us a $200 trade-in on the unit we returned for repair. The cost to ship the rest of the sign back makes this not worthwhile.

Shelly Huber made a motion not to trade in the radar sign due to the expense of shipping. Ann Golob seconded. Motion passed 5/0.

  • I received the Arch Bridge detour plan for signage. It calls for 26 signs to be installed and the rental of 4 changeable signboards.
  • The Sand/salt shed will be going out to bid in January.
  • The Depot Rd. box culvert: I spoke with Bob Fisher and asked him to contact the VTrans Right Of Way person to try and move this forward.

Shelly Huber made a motion to approve the Road Foreman’s Report. Mike Fitzpatrick seconded.

Motion passed 5/0.

 ADMINISTRATIVE ASSISTANT’S REPORT: 

  • I will be out of the office on Friday, Nov.19th, and will return to work on Friday, November 26, to prepare for Monday, November 29, Budget meeting; while I’m out of the office, I will have remote access to my computer and will check my email daily.
  • It may be necessary to expand the appropriations appointments an extra week If we get additional calls (January 3.)
  • I would ask that the officer reports for the 2021 Town Report sent to my email by January 7. (Selectboard, DRB, Lister’s, Zoning Administrator, Road Foreman – Road Commissioner, Planning Commissioner, Conservation Commission, Treasurer-Tax Collector, Town Clerk, West River Volunteer Mutual Aid and DV Fiber.)
  • I sent a Thank You card to Walter Hagedorn on behalf of the Selectboard for his volunteer work on the flower gardens at the Town Office.

Ann Golob made a motion to approve the Administrative Assistant’s Report. Katy Johnson- Aplin seconded. Motion passed 5/0.

 SCHEDULED MEMBERS OF THE PUBLIC:   

The following organizations gave an in-person (or Zoom) presentation regarding their appropriation request.  They also included an Informational Statement, which will be part of the 2021 Town Report.

  • Aids Project of Southern Vermont- Karen Peterson
  • Restorative Community Justice – Dan Dewalt
  • Groundworks- Libby Bennett
  • WinDart- Joanne Bourbeau
  • Women’s Freedom Center- Vickie Sterling (Rescheduled for December 20)
  • South Newfane Schoolhouse Community Association- Maia Segura
  • Southeastern Vermont Community Action (SEVCA) – Steven Geller

UNSCHEDULED MEMBERS OF THE PUBLIC: None

OLD BUSINESS: None

UNSCHEDULED MEMBERS OF THE PUBLIC: None

NEW BUSINESS: None

CORRESPONDENCE: None

PAY ORDERS:

  1. Payroll Warrant No #11540                 Amount $    4,144.66
  2.  Account Payable No # 2210                   Amount $    83,735.92

Ann Golob made a motion to approve pay orders. Katy Johnson-Aplin seconded the motion.

Motion Passed.4/0 (Mike Fitzpatrick had withdrawn from the meeting)

ADJOURN: 

Ann Golob made a motion to adjourn. Meeting adjourned at 7:31 pm

Respectfully Submitted,

Administrative Assistant

Wannetta Powling

Selectboard Agenda October 4, 2021

6 pm In-Person & Zoom www.zoom.us//joinameeting   ID: 972 2791 1757   Passcode: 352680

  •  CALL TO ORDER
  • ADDITIONS/AMENDMENTS TO AGENDA
  • APPROVAL OF MINUTES
    1.  September 7th, 2021 BLC Meeting
    2. September 20th, 2021 Regular Meeting
    3.  September 20th, 2021 BLC Meeting
  • ROAD FOREMAN’S & ROAD COMMISSIONER’S REPORT
    •  Open Bids (four) 
      1. Winter SandRiver
      2. Road Bank Slide
      3. River Road Bridge Abutment
      4.  S. Wardsboro Bank Slide 
  • ADMINISTRATIVE ASSISTANT’S REPORT
      1. Employee Reviews
  • TREASURERS REPORT / DELINQUENT TAX COLLECTOR’S REPORT
      1. Tax Sale                                 
  • COMMITTEE REPORT 
  • SCHEDULED MEMBERS OF THE PUBLIC
  •  UNSCHEDULED MEMBERS OF THE PUBLIC
  • OLD BUSINESS
  • NEW BUSINESS
      • BDCC Newsletter link on Newfane website – Shelly
      • Continuing Education –Katy Johnson-Aplin
      • Real Estate Options
  • CORRESPONDENCE
      •   Erica Walsh – Comments/ Opinion  from September 20th meeting
  •     PAY ORDERS
      1. Payroll Warrant No #11534                 Amount $    4,307.30
      2.  Payroll Warrant No #11537                 Amount $    N/A
      3. Account Payable No # 2207A               Amount $    53,678.00
  •  ADJOURN

Monday, September 20, 2021 Selectboard Minutes

Zoom Meeting   https://zoom.us/j/97227911757?pwd=TEd4YmdKMzJUd3NaTERhVUFOWWsydz09

Meeting ID: 972 2791 1757   Passcode: 352680

One tap mobile +13017158592, 97227911757#, *352680# US (Washington D.C)

BOARD MEMBERS PRESENT: 

   Angela Sanborn, Ann Golob, Katy Johnson- Aplin, and Shelly Huber.

Absent: Mike Fitzpatrick

OTHERS PRESENT:

In-Person: Ken Estey, Burt Picard, Dan Dewalt, Wannetta Powling & Janice Chaillou from BCTV,

On Zoom: Jay Wilson, Lauren Shockley, Jane Douglas, Jeryl Julian -Cisse, Melissa & Mike Masters, Thomas Abbott, Deborah Luskin, Lynn Forrest, Christine White, Juliette Carr, Bahman Mahdavi, Kate Gehring, Eli Coughlin- Galbraith, Alyssa Schmidt, Thomas Ely, Gloria Cristelli, Timbo (Brookline.)

CALL TO ORDER:

The meeting was called to order at 6:03 pm by Selectboard Chair Angela Sanborn.

ADDITIONS/AMENDMENTS TO AGENDA: 

Shelly Huber made a motion to move the Executive Session to after New Business. Katy Johnson-Aplin seconded.

Motion passed 4/0

APPROVAL OF MINUTES:

September 7, 2021, Regular Meeting

        Shelly Huber made a motion to accept the Minutes of the September 7 regular meeting.

        Ann Golob seconded the motion. 

       Motion passed 4/0.

 ROAD FOREMAN’S & ROAD COMMISSIONER’S REPORT:

  1. The work on the Dover Rd. bank slide has begun.
  2. We have bids to open for Grout Rd. repair.

Selectboard Chair opened the sealed bid for Grout Road repair; Bids were from Daniels Construction, Wright Maintenance & Beattie Property Maintenance.

Scope of work was read into the record for added clarification

  • Daniels Construction                                 Bid  $89,845      will not be able to meet the deadline
  • Wright Maintenance                                 Bid $60,000
  • Beattie Property Maintenance                 Bid $47,800

Discussion ensued with recommendations asked for from the Road Foreman. The suggestion was that Jake is capable; his father also has years of experience.  The low bid is part of Newfane’s Bidding Policy; with other agencies paying for the cost of repairs, we should go with the low offer.

Ann Golob made a motion to accept the bid from Beattie Property Maintenance with an amendment to require proof of Insurance.  Shelly Huber seconded.     Motion passed 4/0

Shelly Huber made a motion that if Certificate of Insurances is not provided within seven (7) business days, Selectboard will need to go with the next lowest bid from Wright Maintenance.

Ann Golob seconded. Motion passed 4/0

 3. I have a call in to the company that comes to the garage and does the undercoating. I’m hoping to do that again this year—dump truck @$400 smaller trucks @$200.

 Shelly Huber made a motion to authorize expense for Undercoating of Town Equipment. 

Katy Johnson- Aplin seconded. Motion passed 4/0

4. I have the Winter Sand bid ready to go out.

  1. We are still working on repairs from the July 29 storm.

Katy Johnson-Aplin made a motion to approve the Road Foreman’s report. Shelly Huber seconded.

Motion passed 4/0

 ADMINISTRATIVE ASSISTANT’S REPORT: 

  • Budget Season will begin next month – Committees & Departments should have received the forms for budget requests in their email today. These need to be submitted before our first budget meeting on October 25; Budget meetings will be on the alternate Monday from Selectboard Meetings through December. 
  •  I have started booking appointments for agencies to submitting their Appropriations Requests. They will need to demonstrate how the funds they request will & have benefited Newfane, Williamsville, South Newfane, and Brookside residents.   
  •  On Friday, I received an email from Bob Thompson, State Conservation Engineer. He has requested the necessary funds from USDA- NRCS (Natural Resources Conservation Service) in Washington DC to pay for the work @ 65 Baker Brook Road. He is asking if the Town of Newfane will act as a sponsor of this project. Newfane would be responsible for receiving the funds, soliciting bids, and hiring the contractor and any O& M for the project’s design (life estimated 20 years.)

Shelly Huber made a motion that the Town of Newfane will act as a sponsor for this project.

 Ann Golob seconded.  Discussion:

Gloria Cristelli asked if this agreement was asking for a percentage payment from the landowner regarding repairs.

Ann Golob indicated that the information provided to the Town was that NRCS was covering the entire cost of 100% repairs. Chair called for Vote.

Motion passed 4/0.

 Katy Johnson-Aplin asks for details on the project length of the Budget Season. 

Katy Johnson-Aplin made a motion to move the first date for Budget Season to Tuesday, October 12. 

Shelly Huber seconded. Discussion Ensued

Motion Passed 4/0

Shelly Huber noted that the WCSD Report included details of traffic stops and tickets issued, with sufficient revenue.

Ann Golob made a motion to accept the Administrative Assistant’s report. Katy Johnson-Aplin seconded.  Motion passed 4/0.

COMMITTEE REPORT: 

 DV Fiber – Jane Douglas Reported that things are moving along – a grant was submitted to the state for 1.4 Million Dollars along with a report of the different ways that the internet is currently available to Newfane area residents.  Newfane will not be on the list for new service next year; those towns currently without internet service will be the first to get connected.

 Planning Commission – Ken Estey ARPA survey letter will be mailed by September 28th or 29th. In addition to the letters, the survey will be available on the Newfane Town website thru “Survey Monkey.” Front Porch Forum.  There will be prizes for the first 50 people completing the survey. The Planning Commission meeting is this Thursday @ 6 pm; anyone wishing additional information may contact Planning Commissioners.

SCHEDULED MEMBERS OF THE PUBLIC:  

None

UNSCHEDULED MEMBERS OF THE PUBLIC:

  1. Gloria Cristelli

 Japanese Knotweed, Gloria, asked if there was any additional information on assessing the knotweed problem at the Town office. It was explained that testing of the Town septic system for any possible damage from the Japanese Knotweed is planned and Jay has made contact attempts with the relevant business in Dummerston.

Southern Vermont Watershed Alliance (SeVWSA), working with the Connecticut River Conservancy, is sponsoring its annual Source to Sea River cleanup.  The event is being held this Saturday at 9 am.  We will be meeting at the Dummerston Covered bridge to register and assign volunteers to areas of the river that will be needing clean up.

OLD BUSINESS:

American Rescue Plan Act (ARPA) –Consultant Job Description -Ann Golob

The new changes we shared with Windham Regional Commission and incorporated their recommendations into the document.  A copy of the final version is here for you tonight, and I would like to post the application and send it to some people I know to start to get some responses back.

Discussion ensued.

Ann Golob made a motion to Submit this Contract and post it on the VLCT website, and send it out to known applicants. Shelly Huber second.

Motion passed 4/0

 VLCT Racial Training Follow Up – Ann Golob & Katy Johnson-Aplin

 

A discussion was held regarding people’s opinions of the VLCT training on diversity, equity, and inclusion. Katy Johnson -Aplin noted that she felt the training was not appropriate for the general public but could benefit those who were familiar with state legislation.  Ann Golob commented that she felt the last day of the training was beneficial but did not feel the first two were as productive as they could have been.  Shelly Huber noted that there is not a requirement to provide this training and felt that there was no need to further discuss the topic.

Juliette Carr, representing the West River Valley Mutual Aid group, commented that they sent a letter to the Selectboard and many would like to hear the Selectboard’s feedback on the resources provided.

A request was made to the letter (which is included in the Correspondence section of the agenda.)

Katy Johnson-Aplin made a motion to move the Correspondence to this portion of the meeting; Ann Golob seconded. Motion passed 3/1; Shelly Huber opposed.

[Note: Correspondence is available at the Town Office.]

Regarding the letter and the resources included in the letter, Ann Golob said she would like to continue to look into this issue but at a later time; there are many other big issues that the Selectboard needs to focus on now as the budget season is upon us and town-wide discussions regarding ARPA funding are beginning.  Ann suggested putting off the topic until next year and she volunteered to look into the recommendations made by WRVMA, to contact some of the people suggested in the letter. She also added that she is interested to see what other resources will be made available at the state level and by VLCT since this is a topic of interest to all of those groups.

Kate Gehring requested that the Selectboard take a vote to affirm that they will reopen the topic next year. The Selectboard declined to do so.

NEW BUSINESS:

None

EXECUTIVE SESSION:

Shelly Huber made a motion to go into Executive Session at 7:40 pm.

1V.S.A. 313(a)(2) The negotiating or securing of real estate purchase or lease options;

Ann Golob seconded the motion.

Dan Systo, Wannetta Powling, and Jay Wilson were invited to attend.

Motion passed 4/0

 

Ann Golob made a motion to leave Executive Session at 7:52 pm. Katy Johnson –Aplin seconded.

Motion passed 4/0

 Decision:

Ann Golob made a motion to appoint Katy Johnson-Aplin as an authorized agent to sign a Letter of Intent to Purchase Real Estate for the Town of Newfane on Tuesday, September 21, 2021. Shelly Huber seconded.

Motion passed 4/0

CORRESPONDENCE:

Christine A. White- Personal views from Sept. 7th Selectboard Meeting

WRVMA –Resources for additional training available

 PAY ORDERS:

  1. Payroll Warrant   No #11532                                   Amount $ 4,519.00
  2. Payroll Warrant No #11533                                     Amount $  4,417.27
  3. Account Payable No # 22006 6                                Amount $ 62,493.76

Ann Golob made a motion to approve pay orders. Katy Johnson-Aplin seconded the motion. Motion Passed.4/0

ADJOURN:

Ann Golob made a motion to adjourn. Meeting adjourned at 8:02 pm

Respectfully Submitted,

Administrative Assistant

Wannetta Powling

Tuesday, September 7, 2021Newfane Board of Liquor Control

 BOARD MEMBERS PRESENT: Angela Sanborn, Ann Golob, and Shelly Huber

OTHERS PRESENT: Wannetta Powling

CALL TO ORDER

The meeting was called to order at 8:22 p.m. by Angela Sanborn, Chair.

REVIEW AND APPROVAL OF LIQUOR LICENSES

 After review, a motion was made by Ann Golob and seconded by Shelly Huber to approve the Liquor License catering applications of Peter Havens for an outdoor Wedding.

The motion carried unanimously.

ADJOURN        

 Ann Golob made a motion to adjourn at 8:23 p.m.

The motion carried unanimously.

 

Respectfully Submitted,

Administrative Assistant

Wannetta Powling