Amended Draft Minutes March 15st, 2021 Selectboard

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BOARD MEMBERS PRESENT: Angela Sanborn, Shelly Huber, Ann Golob and Katy Johnson-Aplin
Absent: Mike Fitzpatrick

OTHERS PRESENT:
Jay Wilson, Dan Dewalt, Jane Douglas, Lynn Forrest, Juliette Carr, Austin Rice -BCTV and Wannetta Powling
CALL TO ORDER: The meeting was called to order at 6:00 p.m. by Selectboard Chair Angela Sanborn.
ELECT VICE-CHAIR:
Angela Sanborn nominated Ann Golob for Selectboard Vice Chair. Katy Johnson-Aplin seconded.
Motion Carried 4/0

ADDITIONS/AMENDMENTS TO AGENDA:
None

APPROVAL OE MINUTES;
1. January 18, 2021 Regular Meeting
2. February 28, 2021 Public Hearing
3. February 28, 2021 Board of Liquor Control
4. March 1, 2021 Informational Meeting
5. March 4, 2021 Organizational Meeting
Ann Golob made a motion to accept the minutes of the March 4′ 2021 Organizational Meeting. Shelly Huber seconded the motion. Motion passed 3/0. Katy Johnson-Aplin abstained.
Additional Minutes were tabled until April 5 while the Selectboard determined the correct method for approving minutes from the previous board, Wannetta to follow up with VLCI

ROAD FOREMAN’S & ROAD COMMISSIONER’S REPORT:
1. The bridge work on Monroe Bridge is starting again this week. It will have traffic signals and be one lane of traffic for the duration of the repairs. I think we should consider some additional work to remove the pavement and put a rubber membrane down and repave the bridge, this will allow a good look at the .rest of the cement deck so see if additional repairs are needed. It will also give us a better finished surface and extend the life of the bridge.
Shelly Huber made a motion to approve the additional cost of $50,000 for a rubber membrane & labor for repairs to Monroe Bridge. Ann Golob seconded the motion. Motion passed 4/0
2. The Depot Rd Culvert update: The bank that purchased the property @254 Depot Road is considering our easement but wants to be compensated. I have sent the valuation form to the state for review. The additional cost of Compensation for the Town would be $66.00; the only other alternative would be to claim it with Eminent Domain.
3. Mud season has-taken a short break but will be returning later in the week. We have been out at night working the mud when the temperature is right.
Selectboard Chair Angela Sanborn mentioned the condition of Wiswall Hill Road. Jay mentioned that crushed Stone has been added to firm up the road.
4. The Sand/Salt Shed update: Nothing new to report. The plans have now gone to the State for their approval, this may take a few weeks to hear back.
· 5. • I need the State of VT road posting notice posted in two (2) places in town. This enables us to post roads during mud season. The Vehicle Weight Posting locations were approved for the Town Office and Williamsville Post Office.
Ann Golob made a motion to accept the Road Foreman’s Report. Katy Johnson-Aplin seconded the motion. Motion passed 4/0

ADMINISTRATIVE ASSISTANT’S REPORT:
• The security camera here in the Board Room was replaced last week. Due to a wiring issue (MICE.)
• I sent out the 2021 appointment letters for the Committees & Organizations here in Newfane, today I received back ten (10) accepting/ two (2) declining. There are three {3} vacancies which are: Town Energy Coordinator, Animal Control and an additional representative to the Windham Regional Commission. Anyone interested in being appointed, should contact the office for further information. ·
Ann Golob requested an appointment as Newfane’s representative to the Windham Regional Commission.
Angela Sanborn made a motion to appoint Ann Golob as Newfane’s representative to the Windham Regional Commission. Katy Johnson-Aplin seconded. Motion passed 4/0
• I have spoken with the remaining three (3) contractors that have provided services for the Town of Newfane, asking them to return the completed forms for our Payroll Audit.
• The changes in the posting locations have been working so far. I have received 2 Thank you emails today. regarding our posting on Front Porch Forum.
• I would hope to see an increase in viewers joining the Selectboard meetings.
• Tuesday morning, I will join a scheduled Zoom meeting with Sheriff Anderson and the four or five area towns regarding the Regional Animal Control. I will report back to the Board on any progress. The Board requested an update memo regarding the information from the zoom meeting ..
• Reminder the Selectboard Institute webinar is scheduled here from 9-12:15 on Wednesday March 24th
• There will be a Zoom Informational Meeting on Tuesday 23rd @ 7pm for the School Budget Vote. Newfane voting will be at NewBrook Fire Department on Wednesday March 24th from 9am-7pm. “Please, remember to VOTE!!
Ann Golob made a motion to accept the Administrative Assistant’s report. Shelly Huber seconded the motion.
Motion passed 4/0

COMMITTEE REPORT:
Jane Douglas was present to ask for~ one (1)-year reappointment as the Town of Newfane’~
representative to the DVFiber CUD and to elect Luke Stafford as the Town of Newfane’s alternate. Ms. Douglas said that there are currently70 ·volunteers working very hard to provide accessible internet service to the underserved areas. A feasibility and energy study of six (6) towns shows that there are more disadvantaged towns/areas than Newfane. Newfane currently has 72% of the population with some form of internet access.
Shelly Huber made a motion to reappoint lane Douglas for a one {1)-year term, as the Town of Newfane’s representative to the DVFiber with Luke Stafford as the alternate. Ann Golob seconded the motion. Motion passed4/0

SCHEDULED MEMBERS OF THE PUBLIC:
None

UNSCHEDULED MEMBERS OF THE PUBLIC;
Lynn Forrest of the Planning Commission gave a brief update on the development of a code to oversee short term rental. Currently, there is a bill in the Vermont legislature being considered on the regulations for short term rental. If anyone wants additional information, they could contact Lynn by email at lynn.forrest@gmail.com.

OLD BUSINESS:
• Status of Animal Control Complaint – Mr. Fitzpatrick Reporting
Mike Fitzpatrick was not in attendance to give the Board any additional information.
A letter has been drafted to provide information on the progress the Selectboard has made addressing the complaint originally received 10.1.2020 from the Carr family. This will be sent to the dog owners and the complainants by email and US Postal Service Tuesday morning. Minutes were read by the Selectboard Chair from the January 18th, 2021 meeting minutes that Mike Fitzpatrick would contact. the dog owners and provide the Board with photographic proof of compliance.

• Emerald Ash Borer – Jay Wilson Reporting
March 2020 the Town received information regarding the Emerald Ash Borer infestation in the State of Vermont, which was first identified in 2018. The invasive disease ~as most recently found i~ Londonderry, VT. Wilson noted there is a current estimation of between 1,400- 1,500 Ash Trees in the Town’s Right of Way. The board has received a document provided by the State of VT to help to determine the trees that are infected and need to ·be removed or saved via a chemical treatment plan of action. Huber, Selectboard member asked about forming workshops for home/ landowners to be included in the plan so they could consider how they could help to reduce the tree infestation. The Board asked Jay to follow up with Bill Guenther, and if they could plan to meet with the Board.
Ann Golob requested that the Emerald Ash Borer information be placed on the Town of Newfane’s website.

NEW BUSINESS:
Personnel Policy
Conflict of Interest Policy
Selectboard Rules of Procedure
Financial Policy
This will be on the next agenda, April 5th for the Board for approval.

CORRESPONDENCE:
1. Thank you card from the Schreyer Family-Expressing their appreciation that the “The Village
of Newfane” painting by local artist and resident Ted Schreyer was selected as the cover on
the 2020 Newfane Town Report.
2. The Gathering Place – Update on the services provided during COVID. They have beeh
delivering care packages and activity packets to their clients. They are also hosting “Porch
Visits” to our area Seniors to keep the fellowship with the participants they serve in our
community.
3. Prevent Child Abuse – The agency sent a letter noting the month of April is “Prevent Child
Abuse Month” and are requesting local support of “Plant a Pinwheel Garden” during the
month of April. Selectboard Huber made a recommendation to the other Board members
that they donate from their Selectboard stipend, $20.00 each, to fund a “Pinwheel Garden” in
front of the Town Office. Those in attendance agreed.
Wannetta was asked to submit the form on the board members behalf
4. SeVEDS & Brattleboro Development Credit Corporation – Email from Alex Beck requesting the
results of Town Meeting votes on appropriations Wannetta emailed Alex Beck the results of this year’s Town Meeting by Australian ballot.
5. Rock River Preservation presentation to Selectboard – The Newfane Selectboard received an
anonymous letter. Chair Sanborn stated the letter will not be read publicly but is available for
review to the public by making an appointment with the Administrative Assistant to the
Selectboard.

PAY ORDERS:
1. Payroll Warrant No. #11103           Amount$ 5,315.78
2. Payroll Warrant No. #11104          Amount$ 5,030.37
3. Payroll Warrant No. #11105          Amount$ 4,418.88
4. Account Payable No. # 21019       Amount $ 81,595.82
. ADJOURN:

Angela Sanborn made a motion to adjourn. Meeting adjourned at 7:40 pm.
Respectfully Submitted
Administrative Assistant
Wannetta Powling