Newfane Selectboard Budget Meeting Agenda

Monday October 26, 2020 @ 6:00 PM

CALL TO ORDER:

 ADDITIONS/AMENDMENTS TO AGENDA:

OLD BUSINESS:  

NEW BUSINESS:

Revenue     (Continue Progress)

Capital Budget

Expenditures

Articles

Warnings

Social Appropriations Donations

The 2nd in a series of meetings to consider the budget for

The upcoming 2021 fiscal year

Selectboard Minutes Monday October 19, 2020 Zoom

Draft

BOARD MEMBERS PRESENT: Marion Dowling, Michael Fitzpatrick, Angela Sanborn and Shelly Huber.  Absent: Christopher Williams,

OTHERS PRESENTChris White Dan Dewalt, Maralee Chris, Alan Grinold Alex Beck. Jay Wilson, Toni, Jeryl Julian, BCTV and Wannetta Powling.

CALL TO ORDER: The meeting was called to order at 6:00 p.m. by Chair Marion Dowling.

ADDITIONS/ AMENDMENTS TO AGENDA:

MINUTES:

October 5, 2020 Regular meeting Ms. Sanborn made a motion to accept the minutes, Mr. Fitzpatrick seconded.      4/0 Motion passed.

October 13, 2020 Budget meeting Ms. Sanborn made a motion to accept the minutes, Ms. Huber seconded.      4/0 Motion passed.

ROAD FOREMAN’S AND ROAD COMMISSIONER’S REPORT:

  1. The top soil pile at the garage has generated a little interest at $12 per yard is that something you’re interested in.  Discussion ensued 
  2. Mr. Fitzpatrick made a motion to sell topsoil @$12, Ms. Sanborn seconded.  4/0 Motion passed
  3.  undercoating of the town vehicles was completed today.
  4. The Depot Rd Culvert update: We are making progress on one of the easements.
  5. The Road Safety Audit draft report for Newfane Village has been sent out today, there are a couple changes to make before they send out the final audit.
  6. The Sand/Salt shed update: The Easement letter has been sent to the town attorney for him to complete.
  7. The gravel crushing in the So. Newfane yard has been completed. We have been putting that on the roads in S. Newfane.

Ms. Sanborn made a motion to accept the Road Foreman’s report, Mr. Fitzpatrick seconded.

Motion passed 4/0

ADMINISTRATIVE ASSISTANT’S REPORT:

  • We have had a number of Dog calls the past few weeks. With the amount of time involved the Board recommended I contact neighboring Towns to inquire if they would be willing to share their ACO with Newfane. I mailed out 6 letters on Friday, I learned today that WCSD may hire a “Regional Animal Control Officer” to help cover these vacancies. I will let the Selectboard know when I have more information.
  • We have great response to the Data Entry ad; our advertisement indicated today is the deadline for submitting your resume. I want to thank everyone who took the time to submit a letter and resume.  The Selectboard & the Listers will be reviewing and interviewing, we hope to announce our selection to the public at the Nov. 2nd Selectboard meeting.
  • We received the financial Audit Report from Sullivan & Powers today- The reports are in your mailbox. This report will also be included as part of the Town Report.
  • The monitor, webcam and wall mounting brackets, have been ordered and will be here this week. This will be to benefit the Selectboard to hold virtual meetings here at Town Office. This will be beneficial for those seeking appropriations to attend via Zoom. It will also allow us to do more trainings & webinars from VLCT & the State of Vermont.
  • From Montpelier –
  • The Vermont Department of Labor announced Thursday, October 1, 2020 an increase to the State’s minimum wage. Beginning January 1, 2021, the State’s minimum wage will increase $0.79, from $10.96 to $11.75 per hour. The calculation for this increase is in accordance with Act 86 of the 2019 Vermont General Assembly.  For more information about the Vermont Department of Labor, visit: labor.vermont.gov.
  • 54 Cannabis Sales to Become Law on Oct. 7, 2020.It’s been in the works for years and now a bill has been passed: a tax-and-regulate system for recreational cannabis in Vermont. They will look at how the law will work the timeline for retail sales and some of the ongoing questions about whether the law adequately addresses social justice issues.

Ms. Huber made a motion to accept the Administrative Assistant’s report, Mr. Fitzpatrick seconded.   Motion passed 4/0

SCHEDULED MEMBERS OF THE PUBLIC:

Social Services funds request qualifications/ for town appropriation considerations.

 Sarah Lang – Brattleboro Development Credit Corporation

Chris White – South Eastern Vermont Watershed Alliance

Dan Dewalt – Restorative Justice

UNSCHEDULED MEMBERS OF THE PUBLIC:

None

OLD BUSINESS:

Penner Road – Request by Brian Hesslin October 5, 2020 to turn the end of Penner Road into a Private Road.

Discussion ensued.

It was determined that there is a need for the Selectboard to do a site visit to make informed decision.

NEW BUSINESS:

Maralee Chris – Request for choosing a name for private road off upper end of “River Road” (Horseshoe Lane)   Discussion ensued.

Motion made by Mr. Fitzpatrick to allow the resident Maralee Chris to choose the name “Hope Road” as a private road name, motion was seconded by Ms. Huber.

Motion Passed.

Resident will follow up by contacting the Zoning Administrator for a 911 Emergency Address.

 CORRESPONDENCE:

Zoning Administrator – Proposed Fee Increases.

Sam Kilmaurray – Does the Selectboard plan on making posting or holding a press conference to read the statement?

Angela Sanborn –Guidelines for Halloween

 PAY ORDERS:

  1. Accounts Payable No. # 21008                         Amount  $  34,623.55
  2. Payroll Warrant # 11475                                Amount  $ 6,609.42
  3. Payroll Warrant # 11476                                Amount  $ 4,337.28
  4. Payroll Warrant # 11477                                Amount  $ 4,460.97

ADJOURN:

Motion to adjourn was made by Mr. Fitzpatrick @ 7:45 pm.

Respectfully Administrative Assistant

Wannetta Powling

Town of Newfane has New Email Address

Administrative Assistant to Newfane Selectboard  tnewfane@newfanevt.com

Town Clerk  – tclerknewfane@newfanevt.com

Treasurer / Tax Collector – newfanetreasurer@newfanevt.com

Listers – newfanelisters@newfanevt.com

Garage – newfanegarage@newfanevt.com

Zoning Administrator – zanewfane@newfanevt.com

Planning Commission Regular Meeting Agenda: October 22, 2020

Time: 6:00 PM
Place: Zoom Conference Call

In keeping with “revisions from Act 92 (H.681) which Governor Scott signed into law on March 30, 2020. The act sets forth new Open Meeting Law procedures in response to COVID-19 … to encourage public bodies to meet electronically while also providing the public with electronic access to meetings in lieu of a designated physical location.” Updated 5.27.20.
https://www.vlct.org/municipal-assistance/municipal-topics/vermonts-open-meeting-law

To access Zoom-based Planning Commission meeting on October 22 at 6:00 p.m.:
https://zoom.us/j/91401234098?pwd=akpPYWpsUWFlMFRKR2FuZXJEa21kQT09
Meeting ID: 914 0123 4098 Passcode: 783361
One tap mobile
+16465588656,,91401234098#,,,,,,0#,,783361# US (New York)
Dial by your location +1 646 558 8656 US (New York)
Meeting ID: 914 0123 4098 Passcode: 783361 Find your local number: https://zoom.us/u/acLb1x9t9x

Agenda

I. Call to order 6:00

II. Introductions (Commission members, guests, and members of the public) 6:01 – 6:15

III. Additions to the Agenda 6:16 – 6:21
(“Additions” might include a suggestion for an action step with a specific timeline and a person assigned to the action step or a suggestion for a future agenda item.)

IV. Review and approve minutes from February 27, August 11, October 8 6:22 – 6:35

V. Unscheduled members of the public 6:36 – 6:41

VI. Old Business 6:42 – 8:26
1. Short-term Rentals 6:42 – 7:40
2. Zoning bylaw, setback language – Ken & contact w/ Development Review Board 7:41 – 8:00
3. Broad-band, Newfane 8:01 – 8:15
4. Planning Commission membership 8:16 – 8:26

VII. New Business 8:27 – 8:30

VIII. Correspondence 8:31 – 8:41

IX. Adjournment 8:42

Note: Regular Planning Commission meetings are held at Newfane Town Office 2 nd & 4 th Thursdays at 6:00 PM.
All interested parties are most welcome to attend.

Posting locations: Newfane Town Office, WW Building Supply, Newfane Market, Williamsville Post Office
Town of Newfane web site:

Meeting Schedules

Planning Commission Meeting Minutes

PLANNING COMMISSION MEETING MINUTES of OCTOBER 8, 2020

COMMISSION MEMBERS PRESENT: Ken Estey, Nolan Edgar, Lynn Forrest
OTHERS PRESENT: Jane Douglas (South Newfane resident), Walter Dadik (Newfane DRB), David Cotton (Newfane DRB)

CALL TO ORDER
The meeting was called to order at 6:09pm by Ken Estey

ADDITIONS/AMENDMENTS TO THE AGENDA
There were no additions or amendments to the agenda.

MINUTES
Motion was made by Lynn to accept and approve minutes of 9/24/20 meeting. Nolan seconded the
motion and it carried unanimously by voice vote.

UNSCHEDULED MEMBERS OF THE PUBLIC
None

OLD BUSINESS
Short-term Rentals:
Lynn presented documents related to short-term rental discussion. Commission agrees to study documents. Lynn will talk to Merle Tessier to address Jane and Nolan’s question.
Zoning Bylaw – setback language:
David outlined Newfane DRB needs concerning zoning bylaw. David agrees to have the language ready in two weeks.

Planning Commission Membership:

Commission discussed Jane’s letter. Jane agrees to send letter to the Newfane Selectboard. Ken agrees to be in contact with the Newfane Selectboard.

NEW BUSINESS
None

CORRESPONDENCE
Jane’s letter expressing interest to become a Planning Commission member.

ADJOURN
A motion was made by Lynn and seconded by Nolan to adjourn. The motion carried unanimously by voice vote and the meeting adjourned at 7:37pm.

Respectfully Submitted,

Nolan Edgar

Monday October 19th Selectboard Agenda

https://us02web.zoom.us/j/87922621100?pwd=cytZUllyUlFKSGZKWS92aTUxN2pxdz09
Meeting ID: 879 2262 1100                                                           Pass code: KV8y1j
Dial by your location +1 646 558 8656
Meeting ID: 879 2262 1100                                                           Pass code: 080712

  • CALL TO ORDER
  • ADDITIONS/AMENDMENTS TO AGENDA
  • APPROVAL OF MINUTES

September 21, 2020 Regular meeting

October 13, 2020 Budget meeting

·        ROAD BUSINESS

Road Foreman’s & Road Commissioner’s Report

·        ADMINISTRATIVE ASSISTANT’S REPOR

·        SCHEDULED MEMBERS OF THE PUBLIC

Sarah Lang – BDCC funds request

Chris White – SEVWA funds request

Dan Dewalt – Restorative Justice funds request

·    UNSCHEDULED MEMBERS OF THE PUBLIC

  •  OLD BUSINESS

Part Time Data Entry Position

Penner Road

  • NEW BUSINESS

Maralee Chris – Request for choosing a name for private road off upper end of

“River Road”  (Horseshoe Lane)

·   CORRESPONDENCE

Zoning Administrator – Proposed Fee Increases.

Sam Kilmaurray – Does the Selectboard plan on making posting or holding a press conference to read the statement?

·        PAY ORDERS

  1. Payroll Warrant #            Amount  $
  2. Payroll Warrant #   Amount  $
  • ADJOURN

Monday October 5, 2020 Selectboard Meeting

Unapproved Draft

BOARD MEMBERS PRESENT: Marion Dowling, Michael Fitzpatrick, Christopher Williams, Angela Sanborn and Shelly Huber.

OTHERS PRESENT:  Jay Wilson, Doris Knetchtel & Frank Suponski, Austin from BCTV, Wannetta Powling and Rich Hesselein (via Phone)

CALL TO ORDER: The meeting was called to order at 6:00 p.m. by Chair Marion Dowling.

ADDITIONS/ AMENDMENTS TO AGENDA:  Ms. Dowling made a statement that the events that are normally held on the Newfane Common are not Selectboard controlled but approved by the Newfane Court House.

MINUTES:  September 21, 2020 Regular meeting Mr. Fitzpatrick made a motion to accept the minutes, Ms. Sanborn seconded.

5/0 Motion passed.

ROAD FOREMAN’S AND ROAD COMMISSIONER’S REPORT:

  1. Daniels Construction will be back in a couple weeks to start the extra repairs on Monroe Bridge, at that point the road will be down to one lane for the duration of the repairs.
  2. The landfill is supposed to be kept mowed each year and it apparently did not get put into the contract with the solar people. It didn’t get mowed last year do you want me to get someone to mow it this year?

The Board agreed to the recommendation to get the mowing done to comply with the state closure agreement.

  1. The Depot Rd Culvert is tentatively scheduled to go out to bid mid-winter assuming the easements get done.
  2. The Road Safety Audit for Newfane Village has been started. Windham Regional will be doing the speed count in mid-October and that will be forwarded to the Safety Audit group.
  3. The Winter Sand went out to bid and they should be opened tonight.
  4. The Sand/Salt shed finished the environmental review process, the next step is I need to get the town attorney to sign a letter that the town owns the property free and clear.
  5. The gravel work under Monroe Bridge has been completed. The crushing in the So. Newfane yard is expected to begin this week sometime.

Mr. Fitzpatrick made a motion to accept the Road Foreman’s report. Ms. Sanborn seconded.

5/0 Motion Passed.

Selectboard opened the sealed Sand Bids:  Mr. Fitzpatrick Recused himself from this part of the meeting.

1.       Fitzpatrick Excavating bids was @ $11.50 per Yard with 1,500 yds delivered to Town yard               by November 15, 2020.

2.       Cersosimo Industries Inc. bid was @$16.00 per yard with 1,500 yds delivered to town yard             by November 15, 2020. Earlier delivery is possible if requested – this quote is good until                June 1, 2020.

Discussion ensued.

Mr. Williams asked were the material was coming from?   Brattleboro Pit

Ms. Huber wanted to know what the Town would normally use in a season.  2500 yards

Ms. Dowling asked if there was an issue with the quality of material, or if it was similar quality?  None was mentioned.

Ms. Sanborn asked if 2018 supply had caused any issues for the Highway crew.  None was mentioned.

Ms. Huber made a motion to accept the Fitzpatrick Excavating as the lowest bidder, Mr. Williams seconded.

Motion Passed 4 – 1 abstained (Mr. Fitzpatrick)

ADMINISTRATIVE AS SISTANT’S REPORT:

  • Social Appropriations letters have been sent to those Organizations who have previously received Newfane funding. The letter contained details for budgeting considerations and they need to make an appointment with the Selectboard during the Oct., Nov. and Dec. budgeting season. Research has shown that other towns have made each of these appropriations an article at Town Meeting – in the past Newfane has considered the appropriations as a one line item. I would like to recommend the board consider that each of the appropriations be its own article.
  • (10) Courtesy letters were mailed to residents between #492 Dover Rd. and the Intersection of Auger Hole Road in South Newfane, advising them of the Rock Crushing that is scheduled for approximately 7-10 days although this may be disturbing to some it is considered necessary work.
  • We have received a reminder email from SV Cable that before October 31st our current email address will need to be changed. As of today, all of Town Office employees and the Highway department have already set up this new email address.  Example tnewfane@svcable is now going to be tnewfane@newfanevt.com.  The end of email is the only change.
  • I have included again for your benefit the print out for the 70” monitor the webcam and wall mounting brackets, this will be to benefit the Selectboard to hold both live meetings here at Town Office and to host a Zoom meeting for the public to attend. This will be beneficial when we start the Budgeting season, it will allow those seeking appropriations to attend via Zoom. It will also allow us to do trainings & webinars from VLCT & the State of Vermont.

Mr. Fitzpatrick made a motion to spend the money to set up the system, Mr. Williams Seconded. Motion passed 5/0 

  • These finds cam come from the Misc. Office Budget expense as of today’s report there is $ 3,300.00 available in this account.
  • Ms. Sanborn made a motion to accept the Administrative Assistant’s report, Mr. Williams seconded.

Motion passed 5/0

SCHEDULED MEMBERS OF THE PUBLIC:

Rich Hesselein – (via phone) Made a request of the Selectboard to allow the end of (Town Owned) Penner Road into Privately Owned, allowing him to put up signage to prevent people from traveling up into his yard, which is the “Dead End Road.”   Mr. Hesselein has offered to pay for the cost of creating a turnaround for the Town to turn the snow plow’s trucks.  The Board informed Mr. Hesselein that there is a process to follow in order for the Town to consider his request.  The Administrative Assistant was asked to send this paperwork to Mr. Hesselein for him to be aware of the process.  It includes a site visit, notification of the abutting land owners and a hearing before the Selectboard can consider the request.  The Selectboard will need to revisit this issue at a future meeting.

Lister’s Doris Knetchtel & Frank Suponski-Follow up regarding Lister Vacancy need to hire Data Entry Person.

Discussion ensued.

It was a recommendation to place an advertisement in the Brattleboro Reformer, the Town’s Website and Front-Page Forum “Immediate Part Time Data Entry Person Needed” with the job description and the deadline for submitting resume of October 14th in order for interviews to be set up. This will be scheduled on the October 19th agenda for consideration.

UNSCHEDULED MEMBERS OF THE PUBLIC:  None

OLD BUSINESS:   None

NEW BUSINESS:

Budget Season Schedule:  Discussion ensued

It was decided that Budget Season would start on Tuesday October 13th and alternate with Selectboard Meetings on Monday nights at 6pm.

VT State Troopers Letter – Administrative Assistant will send a letter in respond to Lieutenant French letter of invitation to participate in shape the policing norm in Windham County and across the state.

Discussion Ensued.

The Selectboard is very pleased with the work that is being done

CORRESPONDENCE:

Nolan Edgar – Concerned with decision of the board to hold Selectboard meetings in person instead of Zoom.

Bob McCandless – Letter of resignation from the Planning Commission.

Thom Chiofalo – Rock River Preservation follow up from the 9.21.20 Selectboard meeting with additional information regarding annual contributions to NBFD, Rescue and WDFD.

 PAY ORDERS:

  1. Payroll Warrant # 11474                                 Amount  $ 4,927.63
  2. Accounts Payable No. # 21007                 Amount  $  820,067.66

ADJOURN:   Motion to adjourn was made by Mr. Williams @ 7:45 pm.

Respectfully Administrative Assistant

Wannetta Powling

Newfane is looking to Hire Immediate Part-Time Data Entry Person

Newfane is looking to Hire Immediate Part-Time Data Entry Person

  • Computer experience
  • Detailed oriented
  • Real Estate knowledge preferred but not required.
  • Data entry, zoning permits, updating valuation and assessment records.
  • Read and interpret deeds, subdivision and boundary line adjustments.
  • Coordination of information with tax mapping service for annual revisions.
  • Assist with the production of Sales verification forms, Maintaining Sales report book.
  • Assist with data entry for current use value appraisal.

Job to be 16-20+ hours per week Monday –Thursday, Closed Friday.

Hourly rate to be based on knowledge and Experience

Deadline to receive resume October 14th, 2020

Newfane Selectboard

Administrative Assistant

PO Box 36

 Newfane, VT  05345

 

 

Planning Commission Regular Meeting Agenda: October 8, 2020

Date: October 8, 2020
Time: 6:00 PM
Place: Zoom Conference Call – In keeping with “revisions from Act 92 (H.681) which Governor Scott signed into law on March 30, 2020. The act sets forth new Open Meeting Law procedures
in response to COVID-19 … to encourage public bodies to meet electronically while also providing the public with electronic access to meetings in lieu of a designated physical location.” Updated 5.27.20. https://www.vlct.org/municipal- assistance/municipal-topics/vermonts-open-meeting-law

To access Zoom-based Planning Commission meeting on October 8 at 6:00 p.m.:
https://zoom.us/j/93811623132?pwd=NHRGRHluWGRkTlQ1NHhncmhsNFlyZz09
Meeting ID: 938 1162 3132 Passcode: 272122
One tap mobile
+13017158592,,93811623132#,,,,,,0#,,272122# US (Germantown)
+13126266799,,93811623132#,,,,,,0#,,272122# US (Chicago)
Dial by your location +1 646 558 8656 US (New York)
Meeting ID: 938 1162 3132 Passcode: 272122
Find your local number: https://zoom.us/u/abQrWl1Qm

Agenda

I. Call to order 6:00

II. Introductions (Commission members, guests, and members of the public) 6:01 – 6:15

III. Additions to the Agenda 6:16 – 6:21
(“Additions” might include a suggestion for an action step with a specific timeline and a person assigned to the action step or a suggestion for a future agenda item.)

IV. Review and approve minutes from February 27, August 11, September 24 6:22 – 6:35

V. Unscheduled members of the public 6:36 – 6:41

VI. Old Business 6:42 – 8:05
1. Short-term Rentals – Collective work with Problem-Solving Document 6:42 – 7:40
2. Zoning bylaw, setback language – Ken & contact w/ Development Review Board 7:41 – 7:52
3. Planning Commission membership 7:53 – 8:05

VII. New Business 8:06 – 8:16

VIII. Correspondence 8:17 – 8:20

IX. Adjournment 8:20

Note: Regular Planning Commission meetings are held at Newfane Town Office 2 nd & 4 th Thursdays at 6:00 PM.

All interested parties are most welcome to attend.

Posting locations: Newfane Town Office, WW Building Supply, Newfane Market, Williamsville Post Office
Town of Newfane web site:

Meeting Schedules

Planning Commission Meeting Minutes

PLANNING COMMISSION MEETING MINUTES of SEPTEMBER 24, 2020

COMMISSION MEMBERS PRESENT: Ken Estey, Nolan Edgar, Lynn Forrest
OTHERS PRESENT: Jane Douglas (South Newfane resident)

CALL TO ORDER
The meeting was called to order at 6:01pm by Ken Estey

ADDITIONS/AMENDMENTS TO THE AGENDA
There were no additions or amendments to the agenda.

MINUTES
Motion was made by Lynn to accept no minutes from February 27 meeting. Short discussion followed and Lynn withdrew the motion. Lynn agrees to do minutes of February 27 meeting and August 11 meeting. A motion was made by Nolan to accept the minutes of August 27. The motion carried unanimously by voice vote.

UNSCHEDULED MEMBERS OF THE PUBLIC
Jane Douglas from South Newfane commended the Commision’s handling of the previous meeting’s zoom-bombing interruption.

OLD BUSINESS
Short-term Rentals:
Lynn presented write-up so far, Commission agrees on wording, Lynn will type up for next meeting.
Commission reviewed Dummerston zoning bylaw definitions. Lynn agrees to share relevant resources with the rest of the board. Commission agrees to finalize definition at next meeting.

Enhanced Energy Plan:

Lynn gave short update. Commission agrees to strike Enhanced Energy Plan from future agendas until further notice.
Zoning Bylaw – setback language:
Ken gave update on contact with Walt Dadik.

NEW BUSINESS
Lynn’s birthday!

CORRESPONDENCE
Bob McCandless retirement – Ken agrees to contact Bob about how he wishes to inform the Selectboard of his retirement.

ADJOURN
A motion was made by Lynn and seconded by Nolan to adjourn. The motion carried unanimously by
voice vote.

Respectfully Submitted,

Nolan Edgar

October 5th 2020 Selectboard Agenda

In Person at Town Office

  • CALL TO ORDER
  • ADDITIONS/AMENDMENTS TO AGENDA
  • APPROVAL OF MINUTES

September 21, 2020 Regular meeting

  •  ROAD BUSINESS

Road Foreman’s & Road Commissioner’s Report

  •  ADMINISTRATIVE ASSISTANT’S REPORT
  • SCHEDULED MEMBERS OF THE PUBLIC

Rich Hesselein – Turning the end of Town Owned (Penner) Road into Privately Owned

Lister’s Doris Knetchtel & Frank Suponski-Follow up regarding Lister Vacancy need to hire             Data Entry Person.

  •  UNSCHEDULED MEMBERS OF THE PUBLIC
  •  OLD BUSINESS

Schedule Budget Season (Tabled) October 12 Holiday

         Draft Respond VT State Troopers Letter – Participation in shaping the law enforcement              changes and approach to policing in Newfane and across Vermont.

  •    NEW BUSINESS

Open Winter Sand Bids

  •  CORRESPONDENCE

Bob McCandless –Resignation

Thom Chiofalo – Rock River Preservation Outreach Coordinator

  • PAY ORDERS
  1. Payroll Warrant #                 Amount  $
  2. Payroll Warrant #                 Amount  $
  • ADJOURN

 

 

Selectboard Minutes Monday September 21, 2020

Unapproved Draft

BOARD MEMBERS PRESENT: Marion Dowling, Michael Fitzpatrick, Christopher Williams, Angela Sanborn and Shelly Huber.

OTHERS PRESENT:  (Zoom)   Sidney, Galen Robinson, Baman Mahdavi, Mamadou Cisse, Jeryl Julian Cisse Apple Gifford, Tristam Johnson, Howard Weiss- Tisman, Dan Dewalt, Eleien  Bronstein, Fiona Creed Chealier, Joanne Norenberg, Wichie Artu, Thomas Ely,  Suzanne Paugh,  Susan Gunther Mohr, Kate Gehring, Juliett Carr,  Joann Nerenberg, David, Anngolob, Brenda Siegle,  Suzanne Paugh, Alicia Bono, Kimberly McCormick, David, Caroline Knownley, Chris White, Troy Kane, Jay Wilson, BCTV and Wannetta Powling

CALL TO ORDER: The meeting was called to order at 6:00 p.m. by Chair Marion Dowling.

ADDITIONS/ AMENDMENTS TO AGENDA:

None

MINUTES:

September 8, 2020 Regular meeting Ms. Sanborn made a motion to accept the minutes, Ms. Huber seconded.  5/0 Motion passed.

ROAD FOREMAN’S AND ROAD COMMISSIONER’S REPORT:

  1. Daniels Construction got into poor concrete on the underside of the deck where the trough would be mounted than the state expected. I have been in touch with Marc Pickering from VTRANS and the VTRANS bridge person Sven, the recommendation from both is to do the extra work now while they are working onsite. I have attached some pictures and the estimate.

Mr. Fitzpatrick made a motion to approve the additional expense $150,000 with the additional 6 weeks needed for the competition.  Ms. Sanborn seconded.  Motion Passed.

  1. I have the Grants-in-Aid letter of intent for you to sign. This will enable us to continue getting money for the Clean Water Act.
  2. The Depot Rd Culvert still waiting for the easements to be signed and returned.
  3. There is a Road Safety Audit being done tomorrow September 22nd at 1:00 pm. for Newfane Village which will include RT 30 and West St. We will start at the Town Office meeting outside and then walk up to the village.
  4. We need to put the Winter Sand Bid I have attached a copy of the bid.
  5. The Sand/Salt shed has nothing new to report.
  6. VTRANS is going to put out their own speed cart on RT 30 in Newfane Village. It will spend a couple weeks in Town; there is no cost to us.
  7. Are you interested in getting the trucks undercoated again this year?

Mr. Fitzpatrick agreed to have the vehicles undercoated. 5/0 Motion Passed.

Mr. Fitzpatrick made a motion to accept the Road Foreman’s report. Ms. Sanborn seconded.

5/0 Motion Passed.

Mr. Fitzpatrick made a motion to authorize the Selectboard to sign the form for Municipal Road Grants & Aid Program Mr. Williams seconded. 5/0 Motion passed.

ADMINISTRATIVE ASSISTANT’S REPORT:

  • Appropriations appointments starting in mid October to meet with the Selectboard are being scheduled. Would the Board like this to be a standard consideration for anyone that request funds for appropriations present their requests in person with a description of services, and the number of residents served in Newfane & the Villages of S Newfane, Brookside & Williamsville?

Ms. Huber agreed that everyone follows a standard to qualify for funds appropriations requests. By coming into meet with the Selectboard and to include how they have served the town and villages of Newfane.  Ms. Dowling did not call for a vote.

  • Enclosed is the cost of the Large screen TV Monitor for continued Zoom meetings. This can also be used for Training’s & Webinars. 70” Samsung flat screen monitor, wall bracket and web cam $948.00.

Ms. Dowling made a motion to table until the first budget meeting to review the balance in the budget. Ms. Sanborn seconded.  Mr. Fitzpatrick would like to see this issue resolved ASAP – via Town Office Improvements.

Ms. Huber made a motion to accept the Administrative Assistants report. Ms. Sanborn seconded.

5/0 Motion Passed.

SCHEDULED MEMBERS OF THE PUBLIC:

Rock River Preservation Board –Thom Chiofalo , Troy Kane and Chris White R.R.P. board members wanted to enlighten the Newfane Selectboard   and the residents of Newfane on the progress that has occurred over the past few months. Information on wwwrockriverpreservation.org website regarding the COVID 19 restrictions, having created “River Stewards” local people that help enforce the traditional values of nature. The Board with help from volunteers have upgrading the (17) trails, including blazing a trail for the NBFD & Rescue to have emergency access to the 5th beach, they have removed logs to allow passage for emergency ATV access.   With 19 acres and 5 different swimming holes that make up Rock River Preservation.  The motto of “Carry in carry out and to leave it better than when you got here” This has helped make a significant impact on the individuals and family’s that come to enjoy the swimming area for generations.

  • Works closely with SEVWA testing the quality of water.
  • Would prefer to be an asset to Newfane
  • Shares information regarding COVID 19 and has concerns on the number of people coming to the area.
    1. 1st step was signage “Masks required” Handed out Mask to visitors.
    2. Happy to report no increase in spread of COVID/ second home owners.
  • Noted No Fires allowed
  • Decrease number of parking illegally
  • Parking solution may have made it worse, for those that go to West River, not the Rock River now have to cross Route 30.

Rock River Preservation would like to ask the Selectboard to reconsider the parking restrictions for next season.

UNSCHEDULED MEMBERS OF THE PUBLIC:

None

OLD BUSINESS:

None

NEW BUSINESS:

Budget Season Schedule:  Was suggested that this be tabled until the October 5th meeting.

Respond to 7.21.20 VT State Troopers Letter – participation in shaping the law enforcement changes and approach to policing in Newfane and across Vermont.  Tabled until October 5th at which time the Board will come up with a draft to send to Lt. French in responds to Lieutenant French letter of invitation to participate in shape the policing norm in Windham County and across the state.

Town of Newfane adopt a statement based on the requests of so many written letters and electronic signatures

Ms. Sanborn made a motion to have the Newfane Selectboard adopt the statement.  Ms. Dowling seconded

Luke Stafford & others crafted the brief statement proposed to the Selectboard for consideration.

The Town of Newfane condemns hate speech, prejudice, and acts intended to induce fear in any person based on their identity.  We are a community of diverse backgrounds and opinions, and we draw strength from it.  Everyone deserves to be treated with dignity and feel safe in our beautiful town.

Discussion ensued. A call for the Vote was asked for by Ms. Dowling 5/0 Motion Passed.

 

Selectboard to fill vacancy of the Lister – There are no residents to date who have expressed interest.  The question proposed to the Selectboard if this position should be a hired position to fill the elected vacancy until next election?

Is this something that should be hired to fill the Vacancy until the next Election.

– Charter would need to be changed in order to hire for position.

We need to consider this right now and we may need to get this additional information from Ms. Knechtel, find out what they would be looking for from this specific position and are there going to be benefits involved. Will this be considered data entry person? The Selectboard will consider the next steps.

CORRESPONDENCE:

Luke Stafford & 240 (electronic) signatures –Requesting that the Selectboard make a statement similar to one Previously presented (on September 8th) regarding racial incidents & acts of vandalism in Newfane.

Lauri & Kevin Minor– Personal opinion of Selectboard, support for the Town to make a public statement.

Apple Gifford – Writing to express support for the new statement condemning hate speech in the Town of Newfane

Chris Webb & 4 supporters of statement – Take a vocal stand that hate is not welcome in Windham County’s County seat

Deborah Luskin- Urge the Selectboard to issue the Statement

Amy Blazej – Suggest you actively condemn the racism that has happened in Newfane

Thomas Ely -Urge you to adopt this statement

Bert Picard– Speak up and clearly condemn the racist vandalism

Samantha Kilmaurray – to confirm topic “Racist Graffiti” on the agenda

Paul Webber –hope that you can educate yourselves to catch up with the times

Robert Hamm– Should the Newfane Selectboard adopts the resolution condemning? Hope that you would

Luke Stafford –make it clear that anonymous displays of intimidation will never be okay..

State of Vermont Highway Division – Final Plans for advertise the project for construction, advertising date 11.4.20 construction in the spring of 2021

 

PAY ORDERS:

  1. Payroll Warrant # 11472                                                 Amount  $  4,357.38
  2. Payroll Warrant # 11473                                 Amount  $ 4,298.28
  3. Accounts Payable No. # 21006                 Amount  $  33,537.19

ADJOURN:   Motion to adjourn was made by Mr. Williams @ 8:36 pm.

Respectfully Administrative Assistant

Wannetta Powling

September 21, 2020 Selectboard Agenda

Join Zoom Meeting
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Meeting ID: 836 6139 3465                                                                                     Dial by your location
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  • CALL TO ORDER
  • ADDITIONS/AMENDMENTS TO AGENDA
  • APPROVAL OF MINUTES

September 8, 2020 Regular meeting

  •  ROAD BUSINESS

Road Foreman’s & Road Commissioner’s Report

  • ADMINISTRATIVE ASSISTANT’S REPORT
  •  SCHEDULED MEMBERS OF THE PUBLIC

Rock River Preservation Board –

Thom Chiofalo (RRP board member)

Troy Kane         (RRP board member)

Chris White       (Newfane resident)

  • UNSCHEDULED MEMBERS OF THE PUBLIC
  • OLD BUSINESS

Schedule Budget Season

Draft Respond to 7.21.20 VT State Troopers Letter – Participation in shaping the law                       enforcement changes and approach to policing in Newfane and across Vermont.

Requests for Public Statement regarding sentiments in Newfane

Lister Vacancy – Can Selectboard hire Part time to file position

  • NEW BUSINESS
  • CORRESPONDENCE.

VTrans –Structures Project Manager Carolyn Cota – completed work on the Final Plans for             (Arch Bridge) Bridge 12.  “Looking for any comments from the Town” Next phase                            Advertising project for construction, Advertising date is set for November 4, 2020

  •   PAY ORDERS
  1. Payroll Warrant #                Amount  $
  2. Payroll Warrant #               Amount  $

 

  • ADJOURN

 

  Board of Liquor Control Tuesday September 8, 2020

BOARD MEMBERS PRESENT: Marion Dowling, Michael Fitzpatrick, Christopher Williams and Shelly Huber.

OTHERS PRESENTWannetta Powling.

CALL TO ORDER: The meeting was called to order at 8:37 p.m. by Chair Marion Dowling.

 NEW BUSINESS

  • Four Columns – Renewal Application

The Board reviewed The Four Columns Liquor License renewal application

A motion to approve the renewal liquor license for The Four Columns was made by Mr. Fitzpatrick, seconded by Mr. Williams.

Motion passed

Mr. Williams made a motion to adjourn.  Meeting adjourned  8:40pm

Respectfully Administrative Assistant

Wannetta Powling

 

Selectboard (Zoom) Minutes Tuesday September 8, 2020

BOARD MEMBERS PRESENT: Marion Dowling, Michael Fitzpatrick, Christopher Williams, Angela Sanborn and Shelly Huber.

OTHERS PRESENT:  (Zoom)   Aaron Naparstek, Caroline Kronley, Pattie Johnson, Chris May, Erica Walch,  Heather Sperling, Howard Weiss- Tisman,  Jeryl Julian Cissue, Sam Kilmurray,  Scotty Tabachnick, Sidney Johnon, Wichie Artu, Rich Sanborn, Ken Estey,  Elizabeth Erickson,  Suzanne Paugh, Pastor Rob Hamm,  Lauri Miner, IDM, I Phone, Jay Wilson, Melissa Brown , BCTV and Wannetta Powling

 

CALL TO ORDER: The meeting was called to order at 6:00 p.m. by Chair Marion Dowling.

ADDITIONS/ AMENDMENTS TO AGENDA:

MINUTES:

August 17, 2020 Regular meeting Mr. Fitzpatrick made a motion to accept the minutes, Mr. Williams seconded.

Ms. Huber abstained.  Motion passed.

August 24, 2020 Special meeting Ms. Sanborn made a motion to accept the minutes, Mr. Williams seconded.

Mr. Fitzpatrick and Ms. Huber abstained. Motion passed.

ROAD FOREMAN’S AND ROAD COMMISSIONER’S REPORT:

  1. Daniels Construction got into worse concrete on the top of the second abutment at Monroe Bridge. They have the bridge jacked up and are replacing the top of the abutment with new concrete. I attached a picture.
  2. Roadside mowing is almost completed.
  3. The Depot Rd Culvert easements I don’t have any updates on. I did file the permit for the detour on RT 30 with VTRANS.
  4. There is a Road Safety Audit being done on September 22nd for Newfane Village which will include RT 30 and West St.
  5. We are continuing our grading, culvert replacements and ditching.
  6. The Sand/Salt shed is still going through review at the State level.
  7. We had VT Sewer & Drain run a camera through the 2 culverts at Timson Hill at the preschool. We found the culvert under the road is in reasonably good shape and there is a drain that has been covered for a number of years.

Mr. Fitzpatrick made a motion to accept the Road Foreman’s report. Ms. Sanborn seconded.

Motion Passed.

TREASURERS REPORT:

I have finished the audit. Everything went great.

I have been in touch with West River Modified School District in regards to the school payment due September 8, 2020; we are going to only pay $100,000.00 right now, and then we will make up the differences once the taxes come in. This saves us from having to take out a Tax Anticipation Note.

Taxes bills have been mailed and taxes are coming in already. I have received several calls in regards to taxpayers not being able to pay the first and second installment on-time due to the fact that they are so close and due to the fact that some people still have not received their homestead rebates as of yet. Would the board consider not applying the interest for the month of September, October and November? We could still apply interest to all previous years taxes but not this current year if need be. The property transfers are completed from the Town sales.

I have been working on my abatements so I’m ready for the next abatement hearing.

Discussion ensued – regarding waving the interest payments on current 2020 year, until the end of December 2020 year

Mr. Williamsville made a motion to not to apply the interest on September, October, November and December. Ms. Sanborn seconded. Motion passed.

Ms. Sanborn made a motion to accept the Treasure’s report. Mr. Williams seconded.

Motion Passed.

ADMINISTRATIVE ASSISTANT’S REPORT:

  • The replacement computer has had some issues downloading all of the records and programs, I have no access to the scanning folder on the Canon printer (Town Clerks office) all of your information in tonight’s packets were copied and delivered by me Thursday evening. I am not yet able to email this as attachments.
  • Dan Hoviss from Dot solution will be at Town Office this week to do the computer & printer upgrades for us. Including installing the Router for our internet.
  • I started scheduling appointments in October for the social appropriations to come and meet with the Selectboard as scheduled members of the public.
  • I received confirmation for the VLCT “Municipal Budgeting” 2 day webinar. Marion, Melissa & I will be taking this training from 9-noon on September 16 &17.
  • VT Legislature Bill S.54 is the bill that creates a taxed and regulated cannabis marketplace in Vermont. I will make copies of this and place them in your mailboxes.
  • VTrans has sent an Advance Notice for the Selectboard to sign. This is a relocation notice allowing for the utilities (Green MT Power, Comcast and Consolidated Communications) to temporary relocate the aerial wiring at the intersection of Grimes Hill Road and Depot Road into the Town Highway Right of Way. Prior to the Arch Bridge construction in 2021.

Mr. Fitzpatrick made a motion to accept the Administrative Assistants report. Ms. Sanborn seconded. Motion Passed.

Mr. Fitzpatrick made a motion to authorize the Selectboard to sigh the form for VTrans Notice. Mr. Williams seconded. Motion passed

SCHEDULED MEMBERS OF THE PUBLIC:

Aaron Naparstek and Patricia Johnson are members of the Incorporated Village of Newfane (IVN). They presented the Selectboard with information from the recent Traffic study that was performed from 27, July thru 13th of August 2020.

The information provided the board were the number of vehicles it also included the speed of these vehicles.  The speed limits in the Village of Newfane is posted at 30 MPH village residents feel that this in unacceptable. Members of the Incorporated Village of Newfane are asking the Selectboard for suggestions to address their concerns for protecting pedestrians, cyclists and children playing along these roads.

Suggestions the members provided included

·         Cross Walks with Flashing lights & yield signs

·         Solar generated speed signs at each end of town before entering the Village

·         Additional 30 MPH sigh in the village

·         “No Passing Zone” signs

UNSCHEDULED MEMBERS OF THE PUBLIC:

None

OLD BUSINESS:

None

NEW BUSINESS:

Budget Season Schedule:  Was suggested that this be tabled until the September 21 meeting.

 

Respond to 7.21.20 VT State Troopers Letter – participation in shaping the law enforcement changes and approach to policing in Newfane and across Vermont.  Ms. Sanborn read the letter aloud.  The Board will be sending a letter in responds to Lieutenant French in regards letter invitation to participate.

CORRESPONDENCE:

Carol Rondeau – Email requesting “Safety Zone” to be posted at town property (Gravel Storage Area) Dover Road in South Newfane.

Toni Powling “Believes that the Selectboard would be heading down a slippery slope if you start making resolutions regarding something you cannot control and over which you have no ability to apply consequences.”

Christine White “Encouraged the Selectboard not to set a precedent by taking action by creating a resolution to hold people accountable over isolated incidents of discrimination and racism.”

Erica Walch “I urge the Selectboard not to adopt a statement that makes government responsible for addressing hurt feelings or attempt to curtail the constitutional rights of the town’s citizens.  It is not government’s job to protect citizen’s feelings, but to protect citizen’s rights to free speech. Along with other rights we have in the State and US Constitution.”

Kim Friedman “Call on the Selectboard to make a public statement condemning acts of racist violence.”

 Dan DeWalt A requests that the Selectboard make a statement condemning the racist incidents and acts of vandalism in Newfane.

Dan DeWalt, & Samantha Kilmurray Expressing personal views with an additional 100+ electronic signatures supporter, requesting the Selectboard make a statement condemning these racist incidents and acts of vandalism.

 PAY ORDERS:

  1. Payroll Warrant # 11468                                 Amount  $  4,339.95
  2. Payroll Warrant # 11470                                 Amount  $ 5,712.20
  3. Payroll Warrant # 11471                                 Amount  $ 5,184.66
  4. Accounts Payable No. # 21005                 Amount  $  199,394.61

 ADJOURN:   Motion to adjourn was made by Mr. Williams @ 8:36 pm.

Respectfully Administrative Assistant

Wannetta Powling

 

 

Development Review Board (DRB) Decision regarding appeal of Zoning Application 20 -0001

Subject:

Development Review Board (DRB) Decision regarding appeal of Zoning Application 20 -0001

Background

Application 20-0001 is for change of use at 25 Moss Hollow Road from residential to commercial in order to allow operation of a Wellness Retreat/Nature Retreat as described by the appellant, Kathy J. La Bombard in her application and at the public hearing for this appeal on July 30, 2020.

Findings

  1. The property is located in Newfane’s Rural District and is part of an established neighborhood with rural character.
  2. The appellant wishes to operate a Wellness Retreat/Nature Retreat as a conditional use utilizing the existing residential facilities at 25 Moss Hollow Road.
  3. The appellant described her proposed use as an opportunity for small groups of healthy people to spend 3 to 5 days in nature and the surrounding community while focusing on their own well-being
  4. Section 331 of the Newfane Zoning Bylaw allows limited commercial uses in the Rural District that avoid unreasonable burdens on town roads and services or other adverse impacts on the rural character of the district.
  5. Section 212 / 5 /a of the Newfane Zoning Bylaw requires review of any proposed conditional use to determine whether it adversely affects:
  •  Capacity of existing community services or facilities
  •   Character of the area as defined by the purpose of the zoning district and specifically       stated  policies and standards of the Town Plan
  •   Traffic on roads and highways in the vicinity
  •    Any bylaws and ordinances of the Town of Newfane then in effect
  •    Utilization of renewable energy sources

 Conclusions

  1. The proposed conditional use is consistent with that of a Lodge/Inn whose function is providing their guests a program of organized group activities.
  2. In order to meet criteria of Zoning Bylaw Sections 331 and 1 / 5 / a and to limit adverse impacts on the rural character of the area, it is necessary to apply conditions to the proposed commercial use that limit its size and scope while preserving the overall rural character of the neighborhood.

Decision

Effective August 27, 2020, the Newfane Development Review Board  approves, with the following conditions, the application of Kathy J. La Bombard for change of use from residential to commercial (Wellness Retreat/Nature Retreat) at 25 Moss Hollow Road (also known as Moss Hollow Lane).

This approval is subject to the following conditions:

  1. The number of Retreat Session participants including leaders shall not exceed seven (7).
  2. Use of the property for Retreat Sessions shall be limited to twelve (12) days per calendar month.
  3. When travelling to or from the property for off-site activities, participants shall car pool to the extent possible with no more than two (2) vehicles involved.
  4. Noise generated by operations shall at no time exceed seventy (70) decibels measured at the property line.
  5. On-site parking shall be limited to seven (7) vehicles.

Appeal of this Decision

In accordance with Title 24 VSA, Section 4471, an interested person who has participated in the Public Hearing of this matter may appeal this decision to the Environmental Division of the Vermont Superior Court by filing a Notice of Appeal directly to the Court within thirty (30) days of the decision.

Participation in the referenced hearing shall consist of offering oral or written testimony, evidence or a statement of concern related to the subject of the hearing.

Newfane Development Review Board

David Cotton, Chairman

 

Planning Commission Regular Meeting Agenda September 10, 2020

September 10, 2020      Time:  6:00 PM      Place: Zoom Conference Call – In keeping with “revisions from Act 92 (H.681) which Governor Scott signed into law on March 30, 2020. The act sets forth new Open Meeting Law procedures in response to COVID-19 … to encourage public bodies to meet electronically while also providing the public with electronic access to meetings in lieu of a designated physical location.” Updated 5.27.20. https://www.vlct.org/municipal-assistance/municipal-topics/vermonts-open-meeting-law

To access Zoom-based Planning Commission meeting:

https://zoom.us/j/97514069455?pwd=MU1iOHNxNGFnY2ZRVEZWZ0hZWVpqdz09

Meeting ID: 975 1406 9455                           Passcode: 407173

One tap mobile  +16465588656,,97514069455#,,,,,,0#,,407173# US (New York)

Dial by your location                                      +1 646 558 8656 US (New York)

Meeting ID: 975 1406 9455                           Passcode: 407173

Or find your local number: https://zoom.us/u/agsO3bxr2

Agenda

  1. Call to order                                     6:00
  2. Introductions (Commission members, guests, and members of the public)         6:01 – 6:15
  • Additions to the Agenda 6:16 – 6:21

(“Additions” might include a suggestion for an action step with a specific timeline and a person assigned to the action step or a suggestion for a future agenda item.)

  1. Review and approve minutes from February 27, August 11, August 27             6:22 – 6:35
  2. Unscheduled members of the public 6:36 – 6:41
  3. Old Business                                     6:42 – 7:52
  4. Short-term Rentals – Collective work with Problem-Solving Document 6:42 – 7:30
  5. Enhanced Energy Plan – Lynn & contact with Windham Regional Commission        7:31 – 7:41
  6. Zoning bylaw, setback language – Ken & contact w/ Development Review Board 7:42 – 7:52

 

VII.     New Business                                                                                                             7:53 – 8:10

VIII.    Correspondence                                                                                                          8:11 – 8:15

  1. Adjournment                                                                                                            8:16

 

Note: Regular Planning Commission meetings are held at Newfane Town Office 2nd & 4th Thursdays at 6:00 PM.

All interested parties are most welcome to attend.

Posting locations: Newfane Town Office, WW Building Supply, Newfane Market, Williamsville Post Office

Town of Newfane web site:

http://newfanevt.com/meetings/meeting-schedules/

http://newfanevt.com/meetings/planning-commission-minutes/