EMERGENCY MEETING FRIDAY  March 27, 2020

BOARD MEMBERS PRESENT:

Marion Dowling, Christopher Williams, Michael Fitzpatrick and Angela Sanborn.

Via remote access Shelly Huber.

OTHERS PRESENT: Jay Wilson and Wannetta Powling

CALL TO ORDER: The meeting was called to order at 4:55 p.m. by Chair Marion Dowling.

NEW BUSINESS:

Governor’s Addendum 6 to Executive Order 01-20: Stay Home/Stay Safe Keep social Distancing,

Town Operating Business as Normal (under the conditions) No Meetings by Selectboard will be held during this Governor’s Addendum 6 to Executive Order.

Scheduled at the Town Office, Carol- Hours 8-12 and Peter- Hours 12-5pm to answer calls and send Emails or records. Melissa and Wannetta will be working remotely, checking emails and responding to necessary mail as it comes in.

Memo to Selectboard from the Listers regarding Grand List that needs to be completed. Doris plans on coming into work to be available for Lister calls. Selectboard discussed Doris working isolated in her office unless she feels any symptoms, and then directed to stay home.

The Selectboard asked the Administrative Assistant to contact the town Attorney Bob Fisher and VLCT about the town authority to delaying the Tax payment until July 15th.

Discussion to consider if the school tax payment could be delayed or reduced while the schools are closed during COVID 19 pandemic.

EMEGENCY MANAGEMENT RECOMENDATIONS

Ask the website designer to update town website Latest local updates on COVID-19

·         The Town Office is here for you if you are a vulnerable person and needs assistance call 365-7772 Ext #4 and leave a message.

·         Care 211 registration for the home alone or elderly.

• Link to Dept of Health
• Call your Neighbors that you know are home alone.

PAY ORDERS:

Marion made a motion to have two Selectperson to volunteer to sign pay orders during the COVID 19 pandemic.

Angela Sanborn and Michael Fitzpatrick both said they were available. Christophe Williams is available for backup in case anyone is unavailable or ill.

Ms. Dowling made a motion to have Ms. Sanborn and Mr. Fitzpatrick are to come in to sign all future pay orders to begin  on April 6th 2020 during the COVID 19 pandemic.  Mr. Williams second motion.

The motion passed.

ADJOURN:

A motion was made by Mr. Williams to adjourn the meeting. Meeting Adjourned at 5:45.

Respectfully Submitted, Wannetta Powling

EMERGENCY MEETING FRIDAY March 27, 2020

BOARD MEMBERS PRESENT: Marion Dowling, Christopher Williams, Michael Fitzpatrick and Angela Sanborn.

Via remote access Shelly Huber.

OTHERS PRESENT: Jay Wilson and Wannetta Powling

CALL TO ORDER: The meeting was called to order at 4:55 p.m. by Chair Marion Dowling.

NEW BUSINESS:

Governor’s Addendum 6 to Executive Order 01-20: Stay Home/Stay Safe Keep social Distancing,

Town Operating Business as Normal (under the conditions) No Meetings by Selectboard will be held during this Governor’s Addendum 6 to Executive Order.

Scheduled at the Town Office, Carol- Hours 8-12 and Peter- Hours 12-5pm to answer calls and send Emails or records. Melissa and Wannetta will be working remotely, checking emails and responding to necessary mail as it comes in.

Memo to Selectboard from the Listers regarding Grand List that needs to be completed. Doris plans on coming into work to be available for Lister calls. Selectboard discussed Doris working isolated in her office unless she feels any symptoms, and then directed to stay home.

The Selectboard asked the Administrative Assistant to contact the town Attorney Bob Fisher and VLCT about the town authority to delaying the Tax payment until July 15th.

Discussion to consider if the school tax payment could be delayed or reduced while the schools are closed during COVID 19 pandemic.

EMEGENCY MANAGEMENT RECOMENDATIONS

Ask the website designer to update town website Latest local updates on COVID-19

·         The Town Office is here for you if you are a vulnerable person and needs assistance call 365-7772 Ext #4 and leave a message.

·         Care 211 registration for the home alone or elderly.

• Link to Dept of Health
• Call your Neighbors that you know are home alone.

PAY ORDERS:

Marion made a motion to have two Selectperson to volunteer to sign pay orders during the COVID 19 pandemic.

Angela Sanborn and Michael Fitzpatrick both said they were available. Christophe Williams is available for  backup in case anyone is unavailable or ill.

Ms.  Dowling made a motion to have Ms. Sanborn and Mr. Fitzpatrick are to come in to sign all future pay orders to begin  April 6th 2020 the COVID 19 pandemic.  Mr. Williams second motion. The motion passed.

ADJOURN:

A motion was made by Mr. Williams to adjourn the meeting. Meeting Adjourned at 5:45.

Respectfully Submitted, Wannetta Powling

THURSDAY, MARCH 6, 2020 

 BOARD MEMBERS PRESENT: Angela Sanborn, Marion Dowling, Mike Fitzpatrick, Shelly Huber, and   Christopher Williams

OTHERS PRESENT: Greg Record, Piet Van Loon and Wannetta Powling

 CALL TO ORDER: The meeting was called to order at 6:00 p.m. by Wannetta Powling, Administrative Assistant.

ELECT      CHAIR,   VICE-CHAIR, & CLERK

 Mike Fitzpatrick nominated Marion Dowling as Chair.  The nomination was seconded by Christopher Williams. Marion Dowling was elected as Chair unanimously.

Mike Fitzpatrick nominated Shelly Huber as Vice Chair.  The nomination was seconded by Marion Dowling.  Shelly Huber was elected as Vice Chair unanimously. 

Mike Fitzpatrick nominated Wannetta Powling as Clerk.  The nomination was seconded by Marion Dowling. Wannetta Powling was elected as Clerk. The motion carried. 

MEETING SCHEDULES

Date, Location & Time Of Regular Selectboard Meetings:  A motion was made by Angela Sanborn and seconded by Shelly Huber to hold the regular Selectboard meetings on the first and third Monday of each month at 6:00 p.m. at the Newfane Town Office. The motion carried.

 Board of Health & Local Board of Liquor Control: A motion was made by Angela Sanborn and seconded by Mike Fitzpatrick to meet as the Board of Health and the Local Board of Liquor Control as needed. The motion carried. 

LOCATION FOR POSTING OF NOTICES & MINUTES

A motion was made by Shelly Huber and seconded by Mike Fitzpatrick to set the official locations for posting notices and minutes as the Newfane Town Office, Newfane Market, W.W. Building Supply, the South Newfane/Williamsville Post Office and the official Town of Newfane website. 

The motion carried. 

OFFICIAL NEWSPAPER FOR POSTING OF NOTICES & ADVERTISEMENTS

A motion was made by Shelly Huber and seconded by Angela Sanborn to name Brattleboro Reformer as the official newspaper. The motion was made to use the Brattleboro Reformer as the posting paper for notices.

 The motion carried.

ADD NAME OF NEW CHAIR TO PERSONNEL POLICY (Sign new Personnel Policy)

There was not a current copy of the personnel policy to review – will have that for the next meeting for review and signing.

CONFLICT OF INTEREST POLICY; SELECTBOARD RULES OF PROCEDURE; FINANCIAL POLICIES

After review of the Conflict of Interest Policy, a motion was made by Shelly Huber and seconded by Marion Dowling to adopt the Conflict of Interest Policy. The motion carried unanimously.

After review of the Selectboard Rules of Procedure, a motion was made by Shelly Huber and seconded by Marion Dowling to adopt the Selectboard Rules of Procedure. The motion carried unanimously.

APPOINTMENTS

ROAD COMMISSIONER: A motion was made by Angela Sanborn and seconded by Marion Dowling to  appoint Christopher Williams as Road Commissioner.    The motion carried 4 in favor. 1 Abstained

EMERGENCY MANAGEMENT COMMITTEE: A motion was made by Angela and seconded by Mike Fitzpatrick to appoint Steve Jones, Todd Lawley, Josh Brookes, Jay Wilson and Greg Record as the Emergency Management Committee. The motion carried.

EMERGENCY MANAGEMENT COORDINATOR: A motion was made by Shelly Huber and seconded by Mike Fitzpatrick to appoint Jay Wilson as Emergency Management Coordinator. The motion carried.

DELEGATES TO WINDHAM REGIONAL COMMISSION: A motion was made by Mike Fitzpatrick and seconded by Christopher Williams to appoint Shelly Huber as  delegate to Windham Regional Commission. The motion carried.

ANIMAL CONTROL OFFICER:  Vacant

POUNDKEEPER: A motion was made by Mike Fitzpatrick and seconded by Angela Sanborn to keep Windham County Humane Society as the Pound keeper.  The motion carried unanimously. 

 FENCE VIEWERS:  A motion was made by Mike Fitzpatrick and seconded by Christopher Williams to appoint Larry Robinson and Greg Record as Fence Viewers. The motion carried.

 REPRESENTATIVE TO RESCUE, INC.: A motion was made by Angela Sanborn and seconded by Christopher Williams to appoint Win Clark as Representative to Rescue, Inc. The motion carried. 

TOWN ENERGY COORDINATOR:  Vacant

TREE WARDEN:  A motion was made by Mike Fitzpatrick and seconded by Christopher Williams to appoint Bill Guenther as Tree Warden. The motion carried. 

SENIOR SOLUTIONS REPRESENTATIVE:  Vacant

WINDHAM SOLID WASTE MANAGEMENT DISTRICT:    A motion was made by Shelly Huber and seconded by Angela Sanborn to appoint Doris Knechtel as Representative Windham Solid Waste Management District. The motion carried.

 WINDHAM SOLID WASTE MANAGEMENT DISTRICT ALTERNATE:  A motion was made by Shelly Huber and seconded by Angela Sanborn to appoint Mike Fitzpatrick as Alternate to Windham Solid Waste Management District. The motion carried. 

VERMONT GREEN-UP COORDINATORS: A motion was made by Shelly Huber and seconded by Angela Sanborn to appoint Gloria Cristelli Vermont Green up Coordinator. The motion carried. 

PLANNING COMMISSION: A motion was made by Mike Fitzpatrick and seconded by Marion Dowling

 to appoint Bob McCandless for three year terms, expiring March 2021.   The motion carried.

DEVELOPMENT REVIEW BOARD: A motion was made by Angela Sanborn and seconded by Christopher Williams to appoint Walter Dadik for three year terms, expiring March 2023. 

 The motion carried.

CONSERVATION COMMISSION: A motion was made by Shelly Huber and seconded by Angela Sanborn to appoint Sylvia Kinney and Michelle Mortimer for three year terms, expiring March 2022. 

The motion carried.

WILLIAMSVILLE HALL COMMITTEE: A motion was made by Angela Sanborn and seconded by Mike Fitzpatrick to re-appoint all of the current Williamsville Hall Committee.  The motion carried.         

TOWN OFFICE BUILDING COMMITTEE:  A motion was made by Angela Sanborn and seconded by Christopher to appoint Melissa Brown, Mike Fitzpatrick and Wannetta Powling to the Office Building Committee.   The motion carried unanimously. 

ELECTED OFFICIALS POSITIONS OPEN:

Town Agent:  A motion was made by Shelly Huber and seconded by Christopher Williams to appoint Greg Record as Town Agent. The motion carried unanimously. 

 Constable and Grand Juror:

A motion was made by Mike Fitzpatrick and seconded by Christopher Williams to appoint

Archer Mayor as Constable and Grand Juror. The motion carried unanimously.

ADJOURNMENT

A motion was made by Shelly Huber and seconded by Mike Fitzpatrick to adjourn at 7:30 p.m. 

The motion carried unanimously.

Respectfully Submitted

Wannetta Powling

Monday March 2, 2020

BOARD MEMBERS PRESENT: Hendrik van Loon, Christopher Williams, Shelly Huber, Michael Fitzpatrick and Angela Sanborn.

 OTHERS PRESENT: Jay Wilson, Marion Dowling, Deborah Luskin and Wannetta Powling

CALL TO ORDER: The meeting was called to order at 6:00 p.m. by Chair Hendrik van Loon.

MINUTES:

A motion was made by Ms. Sanborn to accept the Minutes of February 18, 2020 regular meeting Mr. Williams seconded.

The motion carried.

 ROAD FOREMAN’S AND ROAD COMMISSIONER’S REPORT:

Town Meeting is set up at the Union Hall.

The Sand/Salt shed project has been forwarded on to various state agencies for their comments.

The Depot Rd. Box Culvert project has moved ahead again, and we are working on the paperwork for easements.

If you want the dirt roads posted for mud season you will need to make a motion authorizing me to do so.

Ms. Sanborn made a motion to accept the Road Foreman’s report. Ms. Huber seconded.

The motion carried.

ADMINISTRATIVE AS SISTANT’S REPORT:

 We mailed 741 Town Report,  We have received back from Newfane and Williamsville post office a total of 45 town reports that were not able to forward .  I plan to make adjustments to the mail merge to avoid needless waste and expense.

The Selectboard we may want to consider reducing the printing pages, and still maintain the necessary information that is required.

Ms. Sanborn made a motion to accept the Administrative Assistant’s report Mr. Williams seconded.

The motion carried.

SCHEDULED MEMBERS OF THE PUBLIC:

Town moderator Deborah Luskin wanted to answer any questions that the Board may have prior to Town Meeting tomorrow.

NEW BUSINESS:

The Selectboard went over the warnings with those in attendance and asked if there was any one that would speak regarding certain warnings.

 CORRESPONDENCE:

 PAY ORDERS:

• Payroll Warrant 11440 n the amount of $5,516.70

• Payroll Warrant 11442 in the amount of $6,210.46

• Accounts Payable 20018 A in the amount of $ 741.91

• Accounts Payable 20018 in the amount of $ 36,877.64

A motion was made by Mr. Fitzpatrick and seconded by Ms. Huber to approve the pay orders.

The motion carried

ADJOURN:

A motion was made by Mr. Williams to adjourn the meeting. Meeting Adjourned at 7:30 pm.

Respectfully Submitted

 Wannetta Powling