Monday, September 20, 2021 Selectboard Minutes

Zoom Meeting   https://zoom.us/j/97227911757?pwd=TEd4YmdKMzJUd3NaTERhVUFOWWsydz09

Meeting ID: 972 2791 1757   Passcode: 352680

One tap mobile +13017158592, 97227911757#, *352680# US (Washington D.C)

BOARD MEMBERS PRESENT: 

   Angela Sanborn, Ann Golob, Katy Johnson- Aplin, and Shelly Huber.

Absent: Mike Fitzpatrick

OTHERS PRESENT:

In-Person: Ken Estey, Burt Picard, Dan Dewalt, Wannetta Powling & Janice Chaillou from BCTV,

On Zoom: Jay Wilson, Lauren Shockley, Jane Douglas, Jeryl Julian -Cisse, Melissa & Mike Masters, Thomas Abbott, Deborah Luskin, Lynn Forrest, Christine White, Juliette Carr, Bahman Mahdavi, Kate Gehring, Eli Coughlin- Galbraith, Alyssa Schmidt, Thomas Ely, Gloria Cristelli, Timbo (Brookline.)

CALL TO ORDER:

The meeting was called to order at 6:03 pm by Selectboard Chair Angela Sanborn.

ADDITIONS/AMENDMENTS TO AGENDA: 

Shelly Huber made a motion to move the Executive Session to after New Business. Katy Johnson-Aplin seconded.

Motion passed 4/0

APPROVAL OF MINUTES:

September 7, 2021, Regular Meeting

        Shelly Huber made a motion to accept the Minutes of the September 7 regular meeting.

        Ann Golob seconded the motion. 

       Motion passed 4/0.

 ROAD FOREMAN’S & ROAD COMMISSIONER’S REPORT:

  1. The work on the Dover Rd. bank slide has begun.
  2. We have bids to open for Grout Rd. repair.

Selectboard Chair opened the sealed bid for Grout Road repair; Bids were from Daniels Construction, Wright Maintenance & Beattie Property Maintenance.

Scope of work was read into the record for added clarification

  • Daniels Construction                                 Bid  $89,845      will not be able to meet the deadline
  • Wright Maintenance                                 Bid $60,000
  • Beattie Property Maintenance                 Bid $47,800

Discussion ensued with recommendations asked for from the Road Foreman. The suggestion was that Jake is capable; his father also has years of experience.  The low bid is part of Newfane’s Bidding Policy; with other agencies paying for the cost of repairs, we should go with the low offer.

Ann Golob made a motion to accept the bid from Beattie Property Maintenance with an amendment to require proof of Insurance.  Shelly Huber seconded.     Motion passed 4/0

Shelly Huber made a motion that if Certificate of Insurances is not provided within seven (7) business days, Selectboard will need to go with the next lowest bid from Wright Maintenance.

Ann Golob seconded. Motion passed 4/0

 3. I have a call in to the company that comes to the garage and does the undercoating. I’m hoping to do that again this year—dump truck @$400 smaller trucks @$200.

 Shelly Huber made a motion to authorize expense for Undercoating of Town Equipment. 

Katy Johnson- Aplin seconded. Motion passed 4/0

4. I have the Winter Sand bid ready to go out.

  1. We are still working on repairs from the July 29 storm.

Katy Johnson-Aplin made a motion to approve the Road Foreman’s report. Shelly Huber seconded.

Motion passed 4/0

 ADMINISTRATIVE ASSISTANT’S REPORT: 

  • Budget Season will begin next month – Committees & Departments should have received the forms for budget requests in their email today. These need to be submitted before our first budget meeting on October 25; Budget meetings will be on the alternate Monday from Selectboard Meetings through December. 
  •  I have started booking appointments for agencies to submitting their Appropriations Requests. They will need to demonstrate how the funds they request will & have benefited Newfane, Williamsville, South Newfane, and Brookside residents.   
  •  On Friday, I received an email from Bob Thompson, State Conservation Engineer. He has requested the necessary funds from USDA- NRCS (Natural Resources Conservation Service) in Washington DC to pay for the work @ 65 Baker Brook Road. He is asking if the Town of Newfane will act as a sponsor of this project. Newfane would be responsible for receiving the funds, soliciting bids, and hiring the contractor and any O& M for the project’s design (life estimated 20 years.)

Shelly Huber made a motion that the Town of Newfane will act as a sponsor for this project.

 Ann Golob seconded.  Discussion:

Gloria Cristelli asked if this agreement was asking for a percentage payment from the landowner regarding repairs.

Ann Golob indicated that the information provided to the Town was that NRCS was covering the entire cost of 100% repairs. Chair called for Vote.

Motion passed 4/0.

 Katy Johnson-Aplin asks for details on the project length of the Budget Season. 

Katy Johnson-Aplin made a motion to move the first date for Budget Season to Tuesday, October 12. 

Shelly Huber seconded. Discussion Ensued

Motion Passed 4/0

Shelly Huber noted that the WCSD Report included details of traffic stops and tickets issued, with sufficient revenue.

Ann Golob made a motion to accept the Administrative Assistant’s report. Katy Johnson-Aplin seconded.  Motion passed 4/0.

COMMITTEE REPORT: 

 DV Fiber – Jane Douglas Reported that things are moving along – a grant was submitted to the state for 1.4 Million Dollars along with a report of the different ways that the internet is currently available to Newfane area residents.  Newfane will not be on the list for new service next year; those towns currently without internet service will be the first to get connected.

 Planning Commission – Ken Estey ARPA survey letter will be mailed by September 28th or 29th. In addition to the letters, the survey will be available on the Newfane Town website thru “Survey Monkey.” Front Porch Forum.  There will be prizes for the first 50 people completing the survey. The Planning Commission meeting is this Thursday @ 6 pm; anyone wishing additional information may contact Planning Commissioners.

SCHEDULED MEMBERS OF THE PUBLIC:  

None

UNSCHEDULED MEMBERS OF THE PUBLIC:

  1. Gloria Cristelli

 Japanese Knotweed, Gloria, asked if there was any additional information on assessing the knotweed problem at the Town office. It was explained that testing of the Town septic system for any possible damage from the Japanese Knotweed is planned and Jay has made contact attempts with the relevant business in Dummerston.

Southern Vermont Watershed Alliance (SeVWSA), working with the Connecticut River Conservancy, is sponsoring its annual Source to Sea River cleanup.  The event is being held this Saturday at 9 am.  We will be meeting at the Dummerston Covered bridge to register and assign volunteers to areas of the river that will be needing clean up.

OLD BUSINESS:

American Rescue Plan Act (ARPA) –Consultant Job Description -Ann Golob

The new changes we shared with Windham Regional Commission and incorporated their recommendations into the document.  A copy of the final version is here for you tonight, and I would like to post the application and send it to some people I know to start to get some responses back.

Discussion ensued.

Ann Golob made a motion to Submit this Contract and post it on the VLCT website, and send it out to known applicants. Shelly Huber second.

Motion passed 4/0

 VLCT Racial Training Follow Up – Ann Golob & Katy Johnson-Aplin

 

A discussion was held regarding people’s opinions of the VLCT training on diversity, equity, and inclusion. Katy Johnson -Aplin noted that she felt the training was not appropriate for the general public but could benefit those who were familiar with state legislation.  Ann Golob commented that she felt the last day of the training was beneficial but did not feel the first two were as productive as they could have been.  Shelly Huber noted that there is not a requirement to provide this training and felt that there was no need to further discuss the topic.

Juliette Carr, representing the West River Valley Mutual Aid group, commented that they sent a letter to the Selectboard and many would like to hear the Selectboard’s feedback on the resources provided.

A request was made to the letter (which is included in the Correspondence section of the agenda.)

Katy Johnson-Aplin made a motion to move the Correspondence to this portion of the meeting; Ann Golob seconded. Motion passed 3/1; Shelly Huber opposed.

[Note: Correspondence is available at the Town Office.]

Regarding the letter and the resources included in the letter, Ann Golob said she would like to continue to look into this issue but at a later time; there are many other big issues that the Selectboard needs to focus on now as the budget season is upon us and town-wide discussions regarding ARPA funding are beginning.  Ann suggested putting off the topic until next year and she volunteered to look into the recommendations made by WRVMA, to contact some of the people suggested in the letter. She also added that she is interested to see what other resources will be made available at the state level and by VLCT since this is a topic of interest to all of those groups.

Kate Gehring requested that the Selectboard take a vote to affirm that they will reopen the topic next year. The Selectboard declined to do so.

NEW BUSINESS:

None

EXECUTIVE SESSION:

Shelly Huber made a motion to go into Executive Session at 7:40 pm.

1V.S.A. 313(a)(2) The negotiating or securing of real estate purchase or lease options;

Ann Golob seconded the motion.

Dan Systo, Wannetta Powling, and Jay Wilson were invited to attend.

Motion passed 4/0

 

Ann Golob made a motion to leave Executive Session at 7:52 pm. Katy Johnson –Aplin seconded.

Motion passed 4/0

 Decision:

Ann Golob made a motion to appoint Katy Johnson-Aplin as an authorized agent to sign a Letter of Intent to Purchase Real Estate for the Town of Newfane on Tuesday, September 21, 2021. Shelly Huber seconded.

Motion passed 4/0

CORRESPONDENCE:

Christine A. White- Personal views from Sept. 7th Selectboard Meeting

WRVMA –Resources for additional training available

 PAY ORDERS:

  1. Payroll Warrant   No #11532                                   Amount $ 4,519.00
  2. Payroll Warrant No #11533                                     Amount $  4,417.27
  3. Account Payable No # 22006 6                                Amount $ 62,493.76

Ann Golob made a motion to approve pay orders. Katy Johnson-Aplin seconded the motion. Motion Passed.4/0

ADJOURN:

Ann Golob made a motion to adjourn. Meeting adjourned at 8:02 pm

Respectfully Submitted,

Administrative Assistant

Wannetta Powling

September 20, 2021 Selectboard Agenda

  •  CALL TO ORDER
  • ADDITIONS/AMENDMENTS TO AGENDA
  • EXECUTIVE SESSION
    1. 1V.S.A   313(a) (2) The negotiating or securing of real estate purchase or lease options:
  • APPROVAL OF MINUTES
    1. September 7th, 2021, Regular Meeting
  • ROAD FOREMAN’S & ROAD COMMISSIONER’S REPORT
    1. Open Grout Road Bids                      
  • ADMINISTRATIVE ASSISTANT’S REPORT
  • COMMITTEE REPORT
  • SCHEDULED MEMBERS OF THE PUBLIC
  • UNSCHEDULED MEMBERS OF THE PUBLIC
  • OLD BUSINESS
    1. American Rescue Plan Act (ARPA) –Consultant Job Description -Ann Golob VLCT
    2. Racial Training Follow Up – Ann Golob & Katy Johnson-Aplin                                       
  • NEW BUSINESS
  • CORRESPONDENCE
    1. Christine A. White- Personal views from Sept. 7th  Selectboard Meeting   
  •  PAY ORDERS
    1.   Payroll Warrant No #11532                 Amount $    4,519.00
    2. Payroll Warrant No #11527                 Amount $    N/A
    3. Account Payable No # 210XX                               Amount $    N/A
  •  ADJOURN

Board of Liquor Control to Immediately follow

Tuesday, September 7, 2021Newfane Board of Liquor Control

 BOARD MEMBERS PRESENT: Angela Sanborn, Ann Golob, and Shelly Huber

OTHERS PRESENT: Wannetta Powling

CALL TO ORDER

The meeting was called to order at 8:22 p.m. by Angela Sanborn, Chair.

REVIEW AND APPROVAL OF LIQUOR LICENSES

 After review, a motion was made by Ann Golob and seconded by Shelly Huber to approve the Liquor License catering applications of Peter Havens for an outdoor Wedding.

The motion carried unanimously.

ADJOURN        

 Ann Golob made a motion to adjourn at 8:23 p.m.

The motion carried unanimously.

 

Respectfully Submitted,

Administrative Assistant

Wannetta Powling

 

Tuesday, September 7, 2021 Selectboard Minutes

Zoom Meeting   https://zoom.us/j/97227911757?pwd=TEd4YmdKMzJUd3NaTERhVUFOWWsydz09

Meeting ID: 972 2791 1757   Passcode: 352680 (Expires Sept.20th)

One tap mobile +13017158592, 97227911757#, *352680# US (Washington D.C)

BOARD MEMBERS PRESENT:

               Angela Sanborn, Ann Golob, Shelly Huber, and Mike Fitzpatrick (phone.)

Absent: Katy Johnson-Aplin.

OTHERS PRESENT:

Jay Wilson, Ken Estey, Jeryl Julian Cisse, Kate Gehring, Thomas Abbotts, Cris White, Mary Carson, Patty Johnson, Wannetta Powling, and Austin RiceBCTV.

CALL TO ORDER:

The meeting was called to order at 6:00 pm by Selectboard Chair Angela Sanborn.

ADDITIONS/AMENDMENTS TO AGENDA: 

EXECUTIVE SESSION:

Shelly Huber made a motion to go into Executive Session at 6:02 pm.

Citing 1V.S.A. 313(a)(2) The negotiating or securing of real estate purchase or lease options.

Mike Fitzpatrick seconded the motion.

Wannetta Powling, Administrative Assistant, and Jay Wilson Road Foreman were invited to attend.

Motion passed 4/0

 Ann Golob made a motion to leave Executive Session at 6:32 pm. Mike Fitzpatrick seconded the motion.

Motion passed 4/0

 Decision: Signed

Angela Sanborn nominated Shelly Huber to speak with the attorney and seller regarding terms of sale and the letter of intent to purchase a piece of property for the Town of Newfane and report back to the Selectboard.  Ann Golob seconded.

Motion passed 4/0

APPROVAL OF MINUTES:

  1. August 16, 2021, Regular Meeting

Ann Golob made a motion to accept the Minutes of the August 16 regular meeting.

Shelly Huber seconded the motion.

Motion passed 4/0.

ROAD FOREMAN’S & ROAD COMMISSIONER’S REPORT:

  1. River Rd. bridge had minor emergency work done last week to prevent further damage after an additional slide on Thursday night exposed more of the bridge abutment.  

“I had a 6;30 am meeting with Mark Pickering of VTrans; we are finalizing the scope of work before sending it out to bid.”

  1. We have bid to open for the repair of the bank slide on Dover Rd. Work to follow State of V.T. River Engineers and VTrans designs and specifications. Repair work to be completed by September 30, 2021 –the only exception is the paving to allow proper time for work to settle.

Selectboard Chair opened the sealed bid from A.S. Clark.

  • S. Clark & Sons                            Bid  $107,120.00

We do not know who will make reimbursements yet, but we think there will be some form of Emergency FEMA Funds.

Mike Fitzpatrick made a motion to accept the bid from A.S. Clark.  Ann Golob seconded.

                 Motion passed 4/0

  1. I am writing up the bids for the other flood repairs, which would be River Rd. Bridge rip rap, River Rd bank slide, Grout Rd. Repair, and the South Wardsboro Rd. bank slide.

I am waiting to confirm the recommendations with the River Engineer before starting this work.

4. We are finishing up roadside mowing probably tomorrow.

5. The rest of the repairs have been going well, with damage on 34 roads.

Shelly Huber made a motion to approve the Road Foreman’s report. Ann Golob seconded the motion.

Motion passed 4/0

ADMINISTRATIVE ASSISTANT’S REPORT: 

Who should contact A.S. Clark and inform them of the Dover Road Bid?

The Selectboard directed the Administrative Assistant to notify the Clarks and verify their Insurance is current and on file.                 

  • Kindle Farm School has requested that Newfane complete a “Municipal Impact Questionnaire” for the act 250 building permit to create a new classroom in the main building on the campus. They are going to be removing one of the yurts.

The Selectboard completed the municipal impact questionnaire after pay orders.

  • Rescue Inc. has invited two representatives of Newfane to an informational meeting Thursday, September 16, at @6:30 pm. The discussion will cover the Emergency Medical Coverage and our Town & Contract Terms and Rates. They are requesting the name and title of the persons who will attend the meeting as Newfane’s representative.

 Shelly Huber commented that Jay Wilson would be an ideal representative, Shelly Huber and Angela Sanborn would also attend and represent the Selectboard. 

  •  Road Foreman Jay was informed that FEMA was not able to help with the private damage. Alyssa Sebetto at Windham Regional Commission in Brattleboro suggested contacting Jason E. Gosselin, Emergency Management Director, Vermont Agency of Human Services, to help homeowners with flooding damage. We have directed everyone to contact 211 to report/register their damage; I should hear something (positive, I hope) tomorrow. I prefer to avoid frustrated residents demanding to know WHO, WHAT, WHERE & WHEN help is coming.
  • Elise Schadler, Program Manager from Vermont Department of Forests, Parks & Recreation, sent an email notification that the emerald ash borer (EAB) was recently confirmed in Wilmington. Newfane is now within the 10-mile Infested area of that confirmed detection. Planning Resources encourage all Vermont towns to prepare for and manage the impacts of EAB and the loss of ash trees in our communities. Dead and dying ash trees along the public right-of-way and in public places, such as parks and schools, pose a risk to public safety. Municipalities will bear the responsibility and costs of removing and or treating public ash trees that may be a risk to public safety, as well as any replanting efforts.
  • The State of Vermont Cannabis Control Board has sent a Municipal Input Survey, and this needs to be completed by September 18, 2021. Will the Town of Newfane add this as an Article on the Ballot for Town Meeting to make this product legal to sell in Newfane, VT?

 The Selectboard completed the municipal impact questionnaire after pay orders.

The Selectboard is requesting a report from Windham County Sheriff and Animal control.

The Administrative Assistant will ask this from the Treasure when the bills are submitted.

Ann Golob made a motion to accept the Administrative Assistant’s report. Shelly Huber seconded.  

Motion passed 4/0.

COMMITTEE REPORT:

 PLANNING COMMISSIONKen Estey

The Planning Commission will be mailing a Town-wide Outreach letter in the next couple of weeks   asking for the public to provide their input and prioritize the following four categories:

  1. Affordable Housing
    1. Shared Living
    2. Senior Housing
    3. Assisted Living
  2. Transportation
    1. Public Transportation
  3. Community Revitalization
  4. Jobs

The Planning Commission would then give the Selectboard the information with recommendations by early to mid-October.

SCHEDULED MEMBERS OF THE PUBLIC:  

WRVMA & LGHS Kate Gehring, Jeryl Julian Cisse, and Rory O’Donald proposed a partnership with the local government in Newfane to engage, inspire and educate the students.

Goals

  • Political Structures
  • Impact
  • Support
  • Civic Engaging our Students
  • Empowerment
  • Ideas
  • Engage
  • Inspire to Making a Change

The Format

The aim of the project is to explain the job responsibilities of the Selectboard (and other Boards) and to introduce the students to various local government officials. These meetings will also provide an opportunity to express the students’ concerns about our community’s well-being, youth centers, candidate forum, global warming, pollution, and recycling.  By getting involved, their voices can be heard.  We should try to help inspire our future leaders that they do make a difference.

During the conversation, it was noted that free speech does not start when you turn eighteen. There are healthy ways to protest and there are consequences for standing up for your beliefs and fighting for what you think is right.

Ken Estey commented that we should get behind this teaching democratic participation and involvement.

Discussion Ensued.

UNSCHEDULED MEMBERS OF THE PUBLIC:

None

OLD BUSINESS:

County funds have been received by the Treasurer this week—no other updates at this time.

NEW BUSINESS:

Fund Collaboration with ARPA & WRC – Shelly Huber

Having worked with the Windham Regional Commission, it is essential to remember that we can pull matching funds from other resources, including historic preservation grants once we finalize our ARPA projects.

The Consultant Job Description has not ready for the Selectboard approval.  It is a suggestion that we make our project selection and then look for someone who has experience in this area.

CORRESPONDENCE:

Lance Lindgren expressed continued concerns about the speeding on Dover Road and suggested that the Town increase the Law Enforcement budget to provide more patrolling.

Front Porch Forum (Newfane) has had multiple discussions regarding the speeding concerns.

Katy Johnson-Aplin invited those residents wanting to make recommendations on the budget to attend the meetings.

PAY ORDERS:

  1.  Payroll Warrant   No #11528                                  Amount $ 5,243.39
  2. Payroll Warrant No #11529                                    Amount $  5,266.49
  3. Payroll Warrant No #11531                                    Amount $  5,929.14
  4. Account Payable No # 22004 A                              Amount $ 1,000.00
  5. Account Payable No # 22005                                 Amount $ 997,811.05
  6. Account Payable No # 22005 A                              Amount $ 15.01

 Ann Golob made a motion to approve pay orders. Shelly Huber seconded the motion.

Motion Passed.3/0

ADJOURN:

Ann Golob made a motion to adjourn. Meeting adjourned at 8:22 pm

Respectfully Submitted,

Administrative Assistant

Wannetta Powling

September 7th , 2021 Selectboard Agenda

P62Zoom   https://zoom.us/j/97227911757?pwd=TEd4YmdKMzJUd3NaTERhVUFOWWsydz09   
 Exp. September 2021
  •  CALL TO ORDER
  • ADDITIONS/AMENDMENTS TO AGENDA
  • APPROVAL OF MINUTES
  • August 16, 2021, Regular Meeting
  • ROAD FOREMAN’S & ROAD COMMISSIONER’S REPORT
  • ADMINISTRATIVE ASSISTANT’S REPORT
  •  COMMITTEE REPORT
  • SCHEDULED MEMBERS OF THE PUBLIC
      1. Kate Gehring & Jeryl Cisse / WRVMA – partnership with L GHS engage students in local government
  •  UNSCHEDULED MEMBERS OF THE PUBLIC
  • OLD BUSINESS
      1. American Rescue Plan Act (ARPA) -Ann Golob & Planning Commission
  • NEW BUSINESS
      1. Fund Collaboration with ARPA & WRC – Shelly Huber
  • CORRESPONDENCE                              
  •  PAY ORDERS
      • 1. Payroll Warrant No #11526
      • `2. Payroll Warrant No #11527
      • 3. Account Payable No # 210XX
  •  ADJOURN
  • BOARD OF LIQUOR CONTROL
    • Outdoor License Wedding Event – Peter Havens Application

 

Monday, August 16, 2021 Selectboard Minutes

Zoom Meeting   https://zoom.us/j/97227911757?pwd=TEd4YmdKMzJUd3NaTERhVUFOWWsydz09

Meeting ID: 972 2791 1757   Passcode: 352680 (Expires Sept.20th)

One tap mobile +13017158592, 97227911757#, *352680# US (Washington D.C)

BOARD MEMBERS PRESENT:  Angela Sanborn, Ann Golob, Mike Fitzpatrick, Shelly Huber, and Katy Johnson-Aplin.

OTHERS PRESENT

Jay Wilson, Jane Douglas, Ken Estey, Nancy Ryzs, Apple Gifford, Dan Dewalt, Jeryl Julian, Frank Crowley, Kate Gehring, Thomas Abbotts, Johanna Gardner, Jennifer C., Bahman Mahdavi, Piet van Loon, and Austin RiceBCTV.

CALL TO ORDER:  

The meeting was called to order at 6:00 pm by Selectboard Chair Angela Sanborn.

ADDITIONS/AMENDMENTS TO AGENDA: 

Mike Fitzpatrick made a motion to move the Road Foreman’s report & the Administrative Assistant’s Report to the top of the agenda. Shelly Huber seconded.

Motion Passed 5/0

ROAD FOREMAN’S & ROAD COMMISSIONER’S REPORT:

  1. The Arch Bridge project was awarded to Renaud Bros. Construction. I had a meeting with them on Friday to discuss their plan as they move forward.
  2. The undermined pavement and bank slide on Dover Rd. near the fire station technically is not covered by FEMA because it’s a Federal-Aid Highway. We are working on seeing who will assist us with paying for this project. The Old Mill retaining wall may not be strong enough to hold the repairs.
  3. For the rest of the repairs, we are awaiting word that a disaster declaration has been declared. Once we have a go-ahead, there are several sites that we could put the project out to bid. I tried to get an update today, but it was a holiday for VTRANS.
  4. VLCT Insurance Prevention installed sensors in the Williamsville Hall to maintain and alert if the temperature for water freezes up. And a sensor in the furnace room, with motion detectors at the door locations.

Michael Fitzpatrick made a motion to approve the Road Foreman’s report. Shelly Huber seconded the motion. Motion passed 5/0

 5.  Thom Dahlen Access permit for Cemetery Hill Road and Dewitt Road. There is a      recommendation for approving this permit.  A 15″ diameter culvert needs to be installed to allow for drainage away from the road.

 Michael Fitzpatrick made a motion to approve the access permit with the Road Foreman’s recommendation. Shelly Huber seconded the motion. Motion passed 5/0

ADMINISTRATIVE ASSISTANT’S REPORT:  (Presented by Angela Sanborn)

  • Any residents with personal property damage from the flood will still need to report it by calling 211, then option #5. The United Way is set up to take all the information for FEMA (Federal Emergency Management Agency.) Vermont Emergency Management director Erica Bornemann said, “To qualify, Vermont must show there is at least a million dollars worth of damage and recovery costs. Without federal assistance, the taxpayers in those communities will experience a serious hardship. FEMA has to verify the damage before the governor can request a disaster declaration.”  Here in Newfane, we are still waiting to hear the damage estimates from FEMA.

Shelly Huber needed to clarify that reporting thru 211 will help to emphasize the total impact of damages to qualify for the one million dollars.

  •  With the current COVID issues in the News, does the Selectboard want to impose the COVID Safety Procedures for inside the buildings? An email from Cor Trowbridge at BCTV was read to the Board and Public.

 Katy Johnson-Aplin made a motion to impose the COVID Safety Procedures for inside Town Office buildings.

Ann Golob made a motion to re-establish the Safety Procedures for the Town Office.  Katy Johnson-Aplin seconded. Motion passed 5-0

  • I had a conversation today with Merle Tessier; he shared that he will be attending follow-up appointments in Dartmouth for newly discovered health concerns. The Selectboard could appoint an assistant to fill in as Zoning Administrator. The Town Clerk has had several calls asking for information that we are unable to answer.  If the board feels it is necessary to fill the position, Piet van Loon has the experience and knowledge; this recommendation comes with Merle’s blessings.

       Michael Fitzpatrick made a motion to approve Piet van Loon as acting Zoning Administrator.  

      Shelly Huber seconded the motion. Motion passed 5/0

  • Kindle Farm School has requested that Newfane complete a “Municipal Impact Questionnaire” for their proposed building permit.

Discussion (clarify information with Wannetta before finishing the questionnaire).

  • I will be taking vacation days from August 23-27.

Mike Fitzpatrick made a motion to accept the Administrative Assistant’s report. Ann Golob seconded.  Motion passed 5/0.

 APPROVAL OF MINUTES:

  1. August 2, 2021, Regular Meeting

Katy Johnson-Aplin made a motion to accept. Mike Fitzpatrick seconded the motion.  Motion passed 5/0.

 2.   August 5, 2021, Special Meeting Opening Bids.

Shelly Huber made a motion to accept. Ann Golob seconded the motion. Motion passed 3/2

Mike Fitzpatrick and Katy Johnson-Aplin abstained.

 

EXECUTIVE SESSION:

Mike Fitzpatrick made a motion to go into Executive Session at 6:22 pm.

    Citing 1V.S.A. 313(a)(1)(E) pending or probable litigation of prosecution.

 Mike Fitzpatrick made a motion to exit Executive Session at 7:12 pm, Katy Johnson-Aplin seconded the motion.

Decision: Recommendations given.

COMMITTEE REPORT

 Planning Commissioner Ken Estey – Planning Projects for ARAP Funds.

The Planning Commission will continue to meet in regular and special meetings, and in these meetings, we will discuss and prioritize the following:

  1. Affordable Housing
      1. Shared Living
      2. Senior Housing
      3. Assisted Living
  2. Transportation
      1. Public Transportation
  3. Community Revitalization
  4. Jobs

Residents will be allowed to provide input.  The Selectboard would be given the recommendations and determine what the priorities are.

Thursday, August 26, 2021, starting at 4-6 pm at the NewBrook Fire Department, a public needs assessment for Route 30 from Brattleboro to Stratton for public transportation. There is a survey available www.surveymonkey.com/r/VTRT30

SCHEDULED MEMBERS OF THE PUBLIC:

None

UNSCHEDULED MEMBERS OF THE PUBLIC:

None

 OLD BUSINESS:

American Rescue Plan Act (ARPA) -Ann Golob & Ken Estey Planning Commission  

  • Municipal Planning Grant Training on Wednesday – Ann Golob and Shelly Huber will be attending the webinar.
  • Job Description for Hiring a Consultant, Ann Golob and Shelly Huber will work together to finalize the draft for board approval for the next meeting on September 7th with local parameters and expectations for the advertising process. To complete the hiring process for consultants, there are funds available to meet this contracted position from ARPA.

Discussion ensued.

 NEW BUSINESS:

Fund Collaboration with ARPA & WRC – Shelly Huber

WRVMA Banner Raising Concerns- Shelly Huber

Request made to table until the September 7 meeting

CORRESPONDENCE:

Erica Walsh – Thank you for Flood Work

 

PAY ORDERS:

  1.   Payroll Warrant No #11527                          Amount $ 4,592.19
  2. Payroll Warrant No #11526                            Amount $  6,616.58
  3. Account Payable No # 22004                         Amount $ 75,047.93

Ann Golob made a motion to approve pay orders. Shelly Huber seconded the motion.     Motion Passed.5/0

ADJOURN:

Mike Fitzpatrick made a motion to adjourn. Meeting adjourned at 7:45 pm

Respectfully Submitted

Administrative Assistant

Wannetta Powling

August 16, 2021, Newfane Selectboard Agenda

P62Zoom   https://zoom.us/j/97227911757?pwd=TEd4YmdKMzJUd3NaTERhVUFOWWsydz09    Exp. September 2021

  •  CALL TO ORDER
  • ADDITIONS/AMENDMENTS TO AGENDA
  • EXECUTIVE SESSION
      • 1V.S.A   313(a) (1)(E)  pending or probable litigation or prosecution
  •  APPROVAL OF MINUTES
    •  August 2, 2021, Regular Meeting
    • August 5, 2021, Special Meeting – Open Grout Pond Road Bids
  •  ROAD FOREMAN’S & ROAD COMMISSIONER’S REPORT
        •   Thom Dahlin -Access Permit                                         
  •  ADMINISTRATIVE ASSISTANT’S REPORT
        • Kindle Farm – Municipal Impact Questionnaire
  •   COMMITTEE REPORT
  • SCHEDULED MEMBERS OF THE PUBLIC
  •   UNSCHEDULED MEMBERS OF THE PUBLIC
  • OLD BUSINESS
        •  American Rescue Plan Act (ARPA) -Ann Golob & Planning Commission
    • NEW BUSINESS
        • Fund Collaboration with ARPA & WRC – Shelly Huber
        • WRVMA Banner Raising Concerns- Shelly Huber
  • CORRESPONDENCE
      • Erica Walsh – Thank you for Flood Work
  •    PAY ORDERS
      • 1 Payroll Warrant No #11524                 Amount $    N/A
      • 2. Payroll Warrant No #11525                Amount $    N/A
      • 3.  Account Payable No # 210XX            Amount $    N/A
  •  ADJOURN

Special Selectboard Meeting Thursday, August 5, 2021

 To join (Zoom) information

https://zoom.us/j/2642477645?pwd=MTVUZGRMSFJ4MXpMcFhNN0JBNk0yZz09

One tap mobile +13126266799, 2642477645#,*490269# US (Chicago) +19292056099, 2642477645#,*490269# US

BOARD MEMBERS PRESENT:    Angela Sanborn, Ann Golob, and Shelly Huber (via Phone)

BOARD MEMBERS ABSENT:  Katy Johnson -Aplin and Michael Fitzpatrick.

OTHERS PRESENT:   Jay Wilson and Wannetta Powling.

CALL TO ORDER: The meeting was called to order at 5:43 p.m. by Chair Angela Sanborn.

MINUTES:

The purpose of the meeting is to award the bids to make the Grout Pond Road accessible.  Angela Sanborn opened the bid, they were as follows: (only one bid was received)

Fitzpatrick Excavating                                                     $4,200.00   

Angela Sanborn requested that there should be a condition that the work to be completed by Friday, August 13th, 2021.

Shelly Huber made a motion to accept the bid from Fitzpatrick Excavating; Ann Golob seconded the motion.

Motion passed.

ADJOURN:

Ann Golob made a motion to adjourn the meeting at 5:46 p.m.

Respectfully,

Wannetta Powling

 

Public Invited to Discuss Water Quality Plan for the West, Williams, Saxtons, and Nearby CT River

MONTPELIER, Vt. – State planners invite the public to attend one of two meetings in August to hear a presentation and offer their comments and suggestions on the State’s West, Williams, Saxtons Rivers, and adjacent Connecticut River Tributaries Tactical Basin Draft Plan. This Plan has been developed to protect and restore rivers, lakes, and wetlands in southeastern Vermont from Weston to Brattleboro.

The Tactical Basin Plan identifies actions that will protect or improve rivers, lakes, and wetlands through cost-effective projects, including floodplain restorations and dam removals. The plan includes 97 priority strategies focused on water quality and aquatic habitat. One such project is the proposed restoration of the Herricks Cove and Retreat Meadows wetlands which will to improve both flood resiliency and habitat for several rare species.

State and regional planners will be offering two similar public meetings where participants can learn more about the actions identified in the draft plan and provide feedback on the plan. More information about the dates and locations of these hybrid in-person & virtual meetings is available at https://dec.vermont.gov/water-investment/watershed-planning/tactical-basin-planning/basin11 along with the draft plan and an interactive Story Map on the Plan. Paper copies can be requested, and comments can be submitted via e-mail, by contacting Marie Caduto at Marie.Caduto@vermont.gov or 802-490-6142.

The public comment period runs from August 2 – 27, 2021. State officials will respond to each comment in a summary written later this summer.

Meetings  Aug 11, 2021, 06:00 PM Eastern Time

In-Person Location: Townshend Town Hall, 2006 Route 30, Townshend, VT

Virtual Access:
Register in advance for this meeting:

https://us02web.zoom.us/meeting/register/tZIpceqorTMqGNWIRZVbA17Tg0fajoNyDb4R
After registering, you will receive a confirmation email containing information about joining the meeting.

Meeting Aug 17, 2021, 06:00 PM Eastern Time

 In-Person Location: Main Street Arts, 35 Main Street, Saxtons River, VT

Virtual Access:
Register in advance for this meeting:
https://us02web.zoom.us/meeting/register/tZwsd-yqrj4sHNUutHslWcvFFKLMVvN2TEmB

After registering, you will receive a confirmation email containing information about joining the meeting.

Chris Campany, Executive Director Windham Regional Commission

139 Main Street Suite 505 Brattleboro, VT 05301

www.windhamregional.org

Public Alert and Warning Systems at 2:20pm on Wednesday, August 11, 2021.

FEMA and the Federal Communications Commission (FCC) will test the nation’s public alert and warning systems at 2:20 pm this Wednesday, August 11, 2021. This test will comprise of live testing the Emergency Alert System (EAS) and the Wireless Emergency Alert System (WEA) of the Integrated Public Alert Warning System (IPAWS). The State of Vermont and Vermont Emergency Management will not be initiating this test as this is conducted by FEMA and the FCC.

What will occur? The general public watching broadcast media at this time will hear the emergency alert tone, followed by an automated message as well as a message marquee. Cell phone users who have not opted out of WEA tests will receive a push notification to their phones. It is important to understand that this is a test but to ensure that you have read the message completely as emergencies can happen at any time.

Is there any action needed from you? Only if you are to receive calls from the public about the validity of this test. Please ensure the public that this is a test issued by the FCC and FEMA and is legitimate. If the public has any questions, please point them to the links below.

Please reach out if you have questions.

Here is a link to the press release issued by FEMA.

General Public information regarding IPAWS.

Public Safety Officials information on IPAWS.

How to opt-in or opt-out of WEA tests.

 

Ian P. Kilburn

VT-ALERT Administrator

Vermont Emergency Management

 

August 2, 2021 Selectboard Minutes

Zoom Meeting   https://zoom.us/j/97227911757?pwd=TEd4YmdKMzJUd3NaTERhVUFOWWsydz09

Meeting ID: 972 2791 1757   Passcode: 352680 (Expires Sept.20th)

One tap mobile +13017158592, 97227911757#, *352680# US (Washington D.C)

BOARD MEMBERS PRESENT:  Angela Sanborn, Mike Fitzpatrick, Shelly Huber, Katy Johnson-Aplin, and Ann Golob.

OTHERS PRESENT:  Jay Wilson, Doris Knechtel, Ken Estey, Thomas Abbotts, Nancy Ryzs, Melissa Brown, Paul H.  Mike Fontaine, Henriette Mantel, Austin Rice -BCTV, and Wannetta Powling.

CALL TO ORDER:

The meeting was called to order at 6:00 pm by Selectboard Chair Angela Sanborn.

ADDITIONS/AMENDMENTS TO AGENDA: 

None

APPROVAL OF MINUTES:

  1. July 19, 2021, Regular Meeting

Katy Johnson-Aplin made a motion to accept. Ann Golob seconded the motion. Mike Fitzpatrick abstained.  Motion passed 4/1.

 ROAD FOREMAN’S & ROAD COMMISSIONER’S REPORT:

  • The storm on Thursday night did a fair amount of damage around Town. It affected approximately 28 roads. We worked through the weekend, so every house is accessible by car.  As of now, only one bridge needs some rip rap work on one abutment. We will continue to look at all the bridges for other problems.  We have had two meetings with VTRANS to assess the damage and a dollar figure is not available yet. We have several projects that need to be put out to bid. Can we do a quick turnaround to get the work started?

Discussion: There are 26 sites with flood damage, each of these will need to be separated into its own FEMA tracking and documentation projects.  There is significant damage on Dover Rd with pavement undermining, and the road has been reduced to one lane near the Fire station in Williamsville. VTrans has advised us that this will need to go out to bid.

  • This week, I want to get the Selectboard’s permission to implement Emergency procedures and get immediate bids for the repair on Grout Road so we can start immediately with the restoration work. Would the Board be available to open bids Thursday or Friday?

Mike Fitzpatrick made a motion to allow the Implementation of Emergency Procedures. Shelly Huber seconded. Motion passed 5/0

  • I would like to publicly acknowledge the Dover Highway Department for assisting us following the storm and the Dispatchers with the Vermont State Police for their constant contact with updating information.
  • The Depot Rd Culvert update: Nothing to report.
  • The Sand/Salt shed update: Nothing to report.
  • I was disappointed to read the article in the commons regarding the work that’s being done in Newfane Village to help with speed. It seems like things have progressed fairly well. VTRANS was quick to get the signage in place, we have the permit to install the radar signs, and we have purchased one radar sign. On Friday, we were awarded the grant for the pedestrian scoping study for sidewalks and crosswalks.
  • The Arch Bridge bids were due Friday; it looks like there were two bidders listed so far, one for 3.4 million and one for 4.9 million

Katy Johnson-Aplin made a motion to accept the Road Foreman’s Report. Shelly Huber seconded the motion. Motion passed 5/0.

  •  The Selectboard reviewed the access permit for Rebecca Mayer – Mayer Road.

 Discussion with Jay Wilson for application approval which should include his recommendation to the landowner is to install a 10’-12′ ditch to direct water runoff in a direction that would not endanger the town road.     

 Michael Fitzpatrick made a motion to approve the access permit with the Road Foreman’s recommendation. Ann Golob seconded the motion. Motion passed 5/0

ADMINISTRATIVE ASSISTANT’S REPORT:

  • I have put together information, including emails from 2019. The photographs that were taken then showing Baker Brook behind the home of Nancy Ryzs.
  • There are emails from Michael Lapointe, a Civil Engineer with the United States Department of Agriculture – Natural Resource Conservation Service. USDA- NDRCS. On July 27, in an email, he suggested, ‘Having an outside consultant do analysis this may have a better chance of being accepted by Mrs. Ryzs than our analysis.

Discussion – Katy Johnson- Aplin and Mike Fitzpatrick will work together to find information to resolve the possible flooding concerns at 65 Baker Brook Road.  They will report back to the Selectboard at the August 16th meeting. Plans to schedule a site visit with Scott Jensen and other Environment Agency officials to review the recommendation needed.

  • We have received a refund of $1,379.00. From the recent workers’ comp audit of This is from our VLCT insurance.
  • Friday afternoon Angela & I took photos of the flooding damage: this will document FEMA reimbursements. Anyone wishing to share the pictures that they have is welcome to send them to a tnewfane@newfanevt.com

Mike Fitzpatrick made a motion to accept the Administrative Assistant’s report. Katy Johnson- Aplin seconded.  Motion passed 5/0.

TREASURER’S REPORT:

  • This past month has been extremely busy with the end-of-the fiscal year tasks that need to be calculated and entered into the system. I have been forwarding the end of the year reports to everyone as they are At this point, I only have to complete the property tax reconciliation and the deferred revenue for taxes and grants, but this can’t be done until just before the auditors come. The auditors will be coming on August 23 and 24th•. I have completed the extremely long list of items to gather and calculate for the audit. The next few weeks, I will continue to go through every account and make sure it’s balanced and correct before the auditors arrive.
  • The end-of-the-year budget looks great, and we stayed well within budget for expenses, slightly below budget, The revenues were higher than anticipated due to various grants and a few other line items going over along with reimbursements.
  • Tax bills were successfully mailed out on time, and payments have already been coming
  • I still haven’t heard from Attorney Bob Fisher in regards to when the tax sales will be, but all the information has been forwarded to There are only four properties in the tax sale. All other property owners that were in jeopardy of going into tax sale either paid in full or are on payment plans. So far, nobody has missed any payments. There are currently eight people on payment plans. Most of them have already paid at least 1-2 years of back taxes on their properties.
  • I still have not received any money for I will notify you all as soon as I do receive the money.
  • A section on the Internal Control Audit checklist needs to be completed by the Selectboard, and a signature is required.

Shelly Huber made a motion to authorize the Chair to sign. Mike Fitzpatrick seconded. 

Motion passed 5/0

 Shelly Huber made a motion to accept the Treasurer’s Report. Mike Fitzpatrick seconded.

Motion passed 5/0

COMMITTEE REPORT:

 Lister Doris Knechtel – Errors and Omissions

  • Southern VT Cable B 149.1 tax bill is for a shed that used to be used by Southern VT Cable when they were in existence. Now that the company has closed and all cable TV and equipment dishes and antenna have been removed from the shed, the bill should be corrected (removing $11,000) to reflect zero due.
  • The Listers will add the storage shed to Neil Pelsue – B-151; the shed is on his land.

Shelly Huber made a motion to approve the correction. Ann Golob seconded.  Motion passed 5/0

  • There is a state statute that allows towns to assess a Penalty for Late filed Homestead In the past, the Town has NOT assessed a penalty of 8% on the Homestead Education taxes. However, the box did not get checked before printing the tax bills. So far, it has affected four (4) taxpayers who may have not have filed for an extension, which was due May 15. In one case, both of the property owners are deceased. There is another date of October 15 for those filing for an extension. In double-checking, the information reported from the state at least one was filed by the correct date. The penalty money goes to the education fund. The Town DOES NOT receive any of the funds.

My recommendation is that the Town NOT assess a penalty of 8% on the late-filed Homestead Declarations, in keeping with past practices.

Shelly Huber made a motion not to assess the 8% Tax penalty. Ann Golob seconded.  

Motion Passed 5/0

SCHEDULED MEMBERS OF THE PUBLIC

None

UNSCHEDULED MEMBERS OF THE PUBLIC:

  • Thomas Abbotts, a resident of Eddy Road, requested consideration from the Highway Department to find an alternative way to divert the water from the road so it does not flow onto personal property. In years past, the rain has caused the gravel to wash across his yard, increasing the level against the building and steps, causing additional damage to the structures of the buildings.

Mike Fitzpatrick made a motion to do a site visit with Jay Wilson and Chris Williams to look at the water channeling. Shelly Huber seconded.  Motion passed 5/0

  • Henriette Mantel, a resident of Cemetery Hill Road, was concerned with work done on Cemetery Road before the storm and asked where the (5-7) five to seven truckloads of dirt were removed before the storm on Thursday (July 29) went. Henriette Mantel is concerned that the muddy mess is more than 16′ from the center of the road and around the corner. There is a large tree that now has its roots exposed that will fall; she also has concerns with the start of Dewitt Road which could be affected because of the work that has been done.

Jay Wilson explained that this work was from cleaning out the ditches and the runouts. Regulations now require us to have (4) four-foot ditches with a swell back from the road rather than have it filled with stone.  The Highway foreman and Christopher Williams will review this concern with the property owners.

OLD BUSINESS:

American Rescue Plan Act (ARPA) -Ann Golob & Ken Estey Planning Commission  

  • Ken Estey Planning Commission reported that there would not be in-person meetings to hear from residents at a planning party/celebration to collect information for spending the ARPA money. The Planning Commission made this decision due to concerns with the insurgent of the new Delta Variant. Perhaps a future outdoor event could keep the fires burning and not lose sight of our plans.
  • American Rescue Plan Act (ARPA) -Ann Golob, discussion of the job description for a business consultant – tabled until August 16. As more information comes in, we may want to consider other job responsibilities to add to the job description. I welcome your feedback
  • Ann Golob reported on a recent DRB informational meeting that, there is interest from a potential buyer in creating an Eco Village on Augur Hole Road.

Discussion ensued.

 Office Renovations Plans –Tabled until a future meeting

NEW BUSINESS:

Annual Employee Evaluation – Tabled until September 20

Discussion about moving September 6th meeting to Tuesday, September 7th (Holiday – Labor Day)

CORRESPONDENCE

  • RUCK-UP – Thank you for allowing the Coin Drop. This helps all the Veterans to receive their service.
  • Brattleboro Area Hospice- Thank you for supporting us with your generous appropriation.
  • Aids Project of Southern Vermont – Honored by Newfane’s support with your generous appropriation.
  • American Red Cross- Grateful for generous gift/ appropriation.
  • Windham County Humane Society – Thank you for generous support.
  • Statewide Memorial Service – To honor Vermonters lost to COVID 19.

Development Review Board (DRB) Appointment:

  • Email from Erica Walsh requesting that she be considered as an alternate to the DRB.

 Shelly Huber made a motion to appoint Erica Walsh as an alternate. Mike Fitzpatrick seconded.

Motion passed 5/0

 PAY ORDERS:

  1.  Payroll Warrant No #11524    Amount $ 4,489.69
  2. Payroll Warrant No #11525     Amount $  7,136.08
  3. Account Payable No # 22003  Amount $ 94,252.03

Ann Golob made a motion to approve pay orders. Shelly Huber seconded the motion.     Motion Passed.5/0

ADJOURN:

Mike Fitzpatrick made a motion to adjourn. Meeting adjourned at 7:45 pm

Respectfully Submitted

Administrative Assistant

Wannetta Powling

August 3rd, 2021 NEWFANE EMERGENCY MANAGEMENT COMMITTEE MINUTES (UNAPPROVED)

Place: NewBrook Fire Department Time: 6:00 P.M.

Present: Jay Wilson, Greg Record, Todd Lawley, Steve Jones

Absent: Josh Brookes

 >Moved to approve the minutes of 4/18/21 (T.L., S.J.).  Motion carried.

>The Newfane Emergency Management Committee has been activated and made available.   The storm on Thursday, July 28th was discussed.  Rescue/Tech was involved and FEMA has been notified.  Only work for access can be done immediately.  Grout Rd. and Clark Farm Rd. are still in need of attention.  Problem and damaged areas should be reported to the Town Administrative Assistant and 211 called.

 >Meeting adjourned at 6:25 P.M. (G.R., T.L.) 

August 2, 2021 Selectboard Agenda

P62Zoom   https://zoom.us/j/97227911757?pwd=TEd4YmdKMzJUd3NaTERhVUFOWWsydz09    Exp. September 2021

  •  CALL TO ORDER
  • ADDITIONS/AMENDMENTS TO AGENDA
  • APPROVAL OF MINUTES
    •    July 19, 2021, Regular Meeting
  • ROAD FOREMAN’S & ROAD COMMISSIONER’S REPORT
    •    Rebecca Mayer – Access Permit
  • ADMINISTRATIVE ASSISTANT’S REPORT
    • 65 Baker Brook Road
  • TREASURER’S REPORT
    • Treasures Internal Control
    •  End of 2021 FY Report
  • COMMITTEE REPORTS
    • Lister Doris Knechtel  – Errors & Ommissions /HS-122 Penalties
  • SCHEDULED MEMBERS OF THE PUBLIC
  • UNSCHEDULED MEMBERS OF THE PUBLIC
  • OLD BUSINESS
    •   American Rescue Plan Act (ARPA) -Ann Golob & Planning Commission
    • Office Renovations Plans – Mike Fitzpatrick
  • NEW BUSINESS
    • Annual Staff Evaluations
  • CORRESPONDENCE
    • RUCK-UP – Thank you for allowing the Coin Drop.
    • Brattleboro Area Hospice- Thank you for your generosity
    • Aids Project of Southern Vermont – Honored by Newfane’s support
    • American Red Cross- Grateful for generous gift/ appropriation
    • Windham County Humane Society – Thank you for Generous Support
    • Statewide Memorial Service – To honor Vermonters lost to COVID 19
  • PAY ORDERS
    1. Payroll Warrant No #11522                 Amount $    3,524.86
    2. Payroll Warrant No #11523                 Amount $    3,289.32
    3. Account Payable No # 210XX               Amount $    N/A
  • ADJOURN

JULY 20, 2021 DEVELOPMENT REVIEW BOARD (DRB) MINUTES

Agenda

  1. Informational meeting with potential applicant
  2. Organization of the DRB
  3. Adjournment

Present

Potential Applicant: Robert Rolen; assisted by Deidre Murphy

Development Review Board Members: David Cotton, Chairman; Walter Dadik; Lynn Forrest; David Lucido; Hendrik van Loon

Others: Ken Estey, Newfane Planning Commission; Ann Golob, Newfane Selectboard

MEETING WITH POTENTIAL APPLICANT

Discussion was based on a write up distributed earlier by Mr. Rolen.  He is considering purchase of a parcel in Newfane’s Resource District for development as a largely self-contained and independent community termed an “ecovillage” or “intentional community”.   There appears to be no exact match for this use in the Newfane zoning or subdivision bylaws

Chairman Cotton opened the meeting at 6:30 pm and asked everyone to introduce themselves.  He explained this would be an optional, informal, and non-binding pre-application discussion as recommended in the Newfane Subdivision Bylaw.   He then explained the formal application process that the applicant would have to follow should he decide to pursue the project In Newfane.

 

Mr. Rolen said he has visited many ecovillages and noted: “no two are alike”.  He said the Earth Dance community in the Greenfield Massachusetts area probably comes closest to his vision of

what a community should be.   Discussion followed.

Financing and financial structure – Although not strictly a zoning issue, there was discussion of finances.  Mr. Rolen said he has a number of backers and anticipates more.   Initially, he would likely be the major owner; but ownership would probably evolve to involve more members of the community.

 

Governance and organization – Mr. Rolen anticipate this would be flexible and evolve as the community develops.  A key element would be the philosophy of sociocracy which is based on decision-by-consent among small groups.

Candidates for residency – The goal is to have a diverse group that shares the same philosophy.  Financial considerations would be secondary.

Time to execute the project –   Mr. Rolen mentioned several possibilities and said specific schedules would come later.

Mr. van Loon noted Mr. Rolen’s discussion contained many terms like “looking at…maybe…

hopefully…..ideas… not clear”.  He believes any formal application should be based on a

concrete vision and description.

Mr. Rollen asked if it’s possible to have another conceptual consultation.  Mr. Dadik said DRB isn’t sure but would find out.   Mr. van Loon cautioned we must be careful not to let what’s meant to be a non-binding information session become a de facto hearing.

Mr. Cotton said it is critical that Mr. Rolen familiarize himself with the Newfane Zoning and Subdivision Bylaws as well as the Town Plan.  Mr. Rolen said he understands.

Mr. Rolen and Ms. Murphy then left the meeting.

DEVELOPMENT REVIEW BOARD ORGANIZATION

After discussion, DRB members unanimously agreed on the following organization for the remainder of the year.

Members

Chairman; David Cotton

Vice-Chairman; Hendrik (Piet) van Loon

Secretary; Walter Dadik

Other Members; Lynn Forrest, David Lucido

Alternate Member

David Dunn

Mr. Cotton said he will work on recruiting additional Alternate Members.

The special DRB meeting was adjourned by motion seconded and unanimously passed at 8:20 p.m.

 

Walter Dadik, Secretary

Newfane Development Review Board

July 27, 2021

 

 

 

 

 

 

July 19, 2021 Selectboard Minutes

Zoom Meeting   https://zoom.us/j/97227911757?pwd=TEd4YmdKMzJUd3NaTERhVUFOWWsydz09

Meeting ID: 972 2791 1757   Passcode: 352680 (Expires Sept.20th)

One tap mobile +13017158592, 97227911757#, *352680# US (Washington D.C)

BOARD MEMBERS PRESENT:  Angela Sanborn, Ann Golob, Shelly Huber Katy Johnson-Aplin

(via phone).

Absent: Mike Fitzpatrick.

OTHERS PRESENT:   Jay Wilson, David Cotton, Kate Gehring, Austin Rice -BCTV, and Wannetta Powling.

CALL TO ORDER:

The meeting was called to order at 6:00 pm by Selectboard Chair Angela Sanborn.

ADDITIONS/AMENDMENTS TO AGENDA: 

APPROVAL OF MINUTES:

  1. July 6th, 2021, Regular Meeting

Katy Johnson-Aplin made a motion to accept the minutes as amended for the July 6th, 2021, regular meeting.

Ann Golob seconded the motion.  Motion passed 4/0.

ROAD FOREMAN’S & ROAD COMMISSIONER’S REPORT:

  1. We received the $175,000 reimbursement from VTRANS for the Monroe Bridgework.
  2. The Depot Rd Culvert update: Still awaiting easement.
  3. The Sand/Salt shed update: We had the meeting last week, and everything is in order. They have suggested we request additional funds from a grant to increase costs and put it out to bid this winter to get the best price.
  4. The weather over the last couple of weeks has been challenging; we have recorded over fourteen (14″) inches of rain; however, the damage has been relatively minor so far. The damage could have been much worse with that much rain.
  5. We received the permit from VTRANS today for the radar signs in Newfane Village. I will still have to provide them with a certificate of insurance, get a Dig Safe ticket, notify the VTRANS underground utility person and notify District 2
  6. The Arch Bridge is out to bid; so far, seven construction companies are looking at the work. The bids are due July 30th, and then VTRANS will award the work by the end of August.

Ann Golob made a motion to accept the Road Foreman’s Report. Shelly Huber seconded the motion.  

Motion passed 4/0.

 

 ADMINISTRATIVE ASSISTANT’S REPORT:

  • This past week has been busy with routine office responsibilities.
  • The Selectboard forgot to ask me, but I assumed the Board would have wanted to send a Thank you letter to Myra Fassler for her work as a volunteer.
  • Carol and I assisted Melissa with stuffing envelopes and mailing the 2021-2022 tax bills.
  • Sheriff Anderson is still awaiting the Animal Control MOD finale documents from the department’s attorney; he said they had expedited the process. Sheriff Anderson will let us know as soon as he receives them.

(This delay was – waiting for Windham’s to approve their budget due to COVID.)

  • I have been researching documents from Hurricane Irene. It is necessary to determine if the Town assigned the “Operation & Maintenance “over to the landowner after five years. This will determine if the Town is responsible for the maintenance at 65 Baker Brook Road.  (Due to the recent high rain in the past few weeks, the resident is highly concerned that the work done after Irene was not done correctly.)

Discussion ensued.

  • Sullivan, Powers & Co – Scope of Services contract as agreed with previous correspondence from a partner the current fees will remain the same as last year, $ 16,800.
  • Windham County Humane Society (WCHS) – Annual Services contract

Katy Johnson-Aplin made a motion to authorize the Chair to sign the contract with WCHS. Ann Golob seconded. 

Motion passed 4/0.

Ann Golob made a motion to accept the Administrative Assistant’s report. Shelly Huber seconded.  

Motion passed 4/0.

SCHEDULED MEMBERS OF THE PUBLIC:

None

UNSCHEDULED MEMBERS OF THE PUBLIC:

None

OLD BUSINESS:

American Rescue Plan Act (ARPA) -Ann Golob & Planning Commission

                 Office Renovations Plans

Scope of Services – Sullivan, Powers & Co

 

American Rescue Plan Act (ARPA Status) -Ann Golob / Kate Gehring

As of June 22nd, 2021, the Town of Newfane applied for ARPA funding and is estimated to receive $154,414.44. This amount will be distributed in two equal payments (50% each time) at least 12 months apart.

 

This represents the funds that the federal government has allocated to the towns directly. There is a second fund of monies that the federal government has allocated to the counties. It is estimated that we will receive approximately $90,000 but as of yet there is no decision on how these funds will be distributed in Vermont since we do not have a countywide government.

As part of our reporting requirements for receiving the $154,414.44, two signed letters are due to the federal government making assurances that we are spending the funds in accordance with the law. Copies of these letters are attached. We will need to have both documents signed and available to provide to the US Treasury at their request at the end of November 2021 as part of our initial reporting.

Kate Gehring – The Planning Commission will be scheduling a series of community meetings asking for public input on what projects are considered important. The first one will be by Zoom, the other two in person.  Residents can expect the information to be mailed from the Planning Commission in the next few weeks regarding the meetings.

Development Consultant Suggestion

We have discussed the option of hiring a development consultant to work with us on managing the reporting to the government for the ARPA funds and applying for grants to realize a variety of projects that will be proposed by the Planning Commission in the coming months. In order to move that process forward, I wrote the first draft of a job description that can be posted and shared. I would welcome your feedback. I am also attaching two job descriptions for similar positions in Dover and Northfield, VT that I used as a framework.

 Discussion ensued.

NEW BUSINESS:

None

CORRESPONDENCE:

David Lucido – Request for DRB Appointment

 

Ann Golob made a motion to appoint David Lucido to the Development Review Board. Shelly Huber seconded.

Motion passed 4/0.

COMMITTEE REPORT: DRB – David Cotton / Piet van Loon

·         EXECUTIVE SESSION 1 V.S.A   313(a) (1)(E) pending or probable litigation.

 Ann Golob made a motion to enter Executive Session. Shelly Huber seconded. Motion passed 4/0.

Board entered Executive Session at 6:28 pm

 Ann Golob made a motion to exit Executive Session. Shelly Huber seconded. Motion passed 4/0.

Board exited Executive Session at 7:11 pm

 No decision was made.

PAY ORDERS:

  1.  Payroll Warrant No #11522                          Amount $ 4,897.43
  2. Payroll Warrant No #11523                           Amount $  5,200.15
  3. Account Payable No # 22002                        Amount $ 72,145.98

Ann Golob made a motion to approve pay orders. Shelly Huber seconded the motion.

Motion Passed. 4/0

ADJOURN:

Ann Golob made a motion to adjourn. Meeting adjourned at 7:35 pm

Respectfully Submitted

Administrative Assistant

Wannetta Powling