NEWFANE SELECTBOARD AGENDA 11.18.19

NEWFANE SELECTBOARD AGENDA

MONDAY NOVEMBER 18, 2019

 ·         CALL TO ORDER

  •  ADDITIONS/AMENDMENTS TO AGENDA
  •  EXECUTIVE SESSION

None

  • APPROVAL OF MINUTES

November 4, 2019 Regular Meeting

·   ROAD BUSINESS

        Road Foreman’s & Road Commissioner’s Report

        See attached Report:

·         ADMINISTRATIVE ASSISTANT’S REPORT

        See attached Report:

 ·         SCHEDULED MEMBERS OF THE PUBLIC

Deborah Leskin & Sam Farwell – Green Mountain Conservancy

  • ·         UNSCHEDULED MEMBERS OF THE PUBLIC  
  •           OLD BUSINESS

Review Traffic Ordinance Policy

·         NEW BUSINESS

None.

·         CORRESPONDENCE

Vermont Emergency Management – November 1, Storm

·         PAY ORDERS

  1.   Payroll Warrant #11424
  • ADJOURN

 

 

 

 

NEWFANE SELECTBOARD MEETING November 4, 2019

TOWN OF NEWFANE SELECTBOARD MEETING MINUTES
November 4, 2019
BOARD MEMBERS PRESENT: Hendrik van Loon, Angela Sanborn, Shelly Huber , Michael Fitzpatrick, and Christopher Williams
OTHERS PRESENT: Jay Wilson, Marion Dowling, Jeanne Rose, Jean Pollock, Carol Hatcher, Charles Bergman, Breeze Verdant, Nancy Riege, Annie Landenberger, Norman Benaicle, Tony Acheson, Wannetta Powling, and BCTV,
CALL TO ORDER: The meeting was called to order at 6:00 p.m. by Chair Hendrik van Loon.

ADDITIONS/ AMENDMENTS TO AGENDA:
Executives Session:
None
MINUTES:
1. A motion was made by Ms. Sanborn to accept the Minutes of October 21, 2019 Mr. Fitzpatrick seconded the motion The motion carried 3-1 -Mr. Williams Abstained
2. A motion was made by Ms. Sanborn to accept the Budget Minutes of October 28, 2019 Mr. Fitzpatrick seconded the motion. The motion carried 3-1 -Mr. Williams Abstained
ROAD BUSINESS:
Road Foreman’s & Road Commissioner’s Report:
See attached report.
1. A motion was made by Mr. Fitzpatrick to accept Bid for the stone work from Mr. Nathaniel Noyes. To repair walkway at town office, and to reset the wall at Cemetery Hill Road .This work is to be done in spring of 2020. Seconded by Mr. Williams the motion carried 4-0
2. A motion was made by Mr. Fitzpatrick to accept access permit for # 203 Newfane Hill Road Ms. Huber seconded The motion carried 4-0
Ms. Sanborn made a motion to accept the Road Foreman Report. Mr. Fitzpatrick seconded the motion carried
ADMINISTRATIVE AS SISTANT’S REPORT:
See attached report.
1. A motion to accept the Administrative Assistant’s report was made by Ms. Sanborn and Mr. Fitzpatrick seconded The motion carried 4-0
UNSCHEDULED MEMBERS OF THE PUBLIC:
None
SCHEDULED MEMBERS OF THE PUBLIC:
Ms. Landenberger and Mr. Bergman are part of the village liaison group. They responded to the traffic study that was done in July by VTrans and presented the village’s concerns along with some propsed short and long term solutions.
Discussion ensued
Mr. van Loon stated that the Selectboard would assume the role of atask force on the matter, verifying  state regulations before overseeing the implementations of any forth-coming changes.

OLD BUSINESS:
The Board cosider the minicipal suit started by Bennington regarding Opioid manufacture and distribution.  A motion was made by Mr. Fitzpatrick and seconded by Ms. Sanborn for Newfane to stay in the current Opioid litigation with other Vermont towns. The motion carried 4-0

NEW BUSINESS:
None
CORRESPONDENCE:
• Dumping on Adams Hill Road- no dumping sign to be put up by the highway dept
• Jim Condos 2019 Transparency Tour, The Secretary of State will be in Brattleboro on       November 13th to review the Open Meeting Law and Public Records Act,
• Fisher & Fisher letter to WRMSUSD re: Solar Field
PAY ORDERS:
• Payroll Warrant No. 11422 in the amount of $3,930.76
• Payroll Warrant No. 11423 in the amount of $6,770.87
• Accounts Payable No. 20009 in the amount of $ 931,229.70
A motion was made by Mr. Fitzpatrick and seconded by Ms. Huber to approve the pay orders.
The motion carried 4-0
ADJOURN:
A motion was made by Mr. Fitzpatrick and seconded Ms. Huber to adjourn the meeting.
The motion carried Meeting Adjourned at 7:55 pm
Respectfully Submitted, Wannetta Powling

ROAD FOREMAN’S AND ROAD COMMISSIONER’S REPORT
November 4, 2019
1. We had a fair number of trees and wires down with the storm last Friday; the last few customers had the power restored yesterday.
2. The bridge work on Hunter Brook Rd. is almost complete; the second bridge should be open by tomorrow. We are waiting for the guard rail to be put on the bridges and we are putting some rock on the bank of the approaches.
3. We had someone hit a new section of guard rail on Depot Rd. several weeks ago. Do you want to try billing the insurance company? It will only work on accidents that the police respond to so we can find out who did it and the insurance information.
4. You have an access permit for 203 Newfane Hill Rd. that we reviewed and everything looked good.
5. The Depot Rd. box culvert and the Sand/Salt shed are moving along slowly.
Thank You,
Jay Wilson Road Foreman
Christopher Williams Road Commissioner

ADMINISTRATIVE ASSISTANT’S REPORT
November 4, 2019
• Budget season started last week my time has been devoted to researching this process.
To make sure that a time line is kept, for the report to be completed.
• As I continue to receive these special appropriation requests in the mail the folder is becoming quite full.
• I have completed research on the special appropriation that appears in the Town Reports of our surrounding neighbors. I will have at our next budget meeting a full report for your review.
• I was asked a few weeks ago to research the property maintenance, contract we have with Mr. Gray.
1. He has been working with the town for an excess of 4 years.
2. Has an established a reliable, responsible and professional business.
3. He does and excellent job, there has been no concerns or complaints.
4. Mr. Gray and his family are respected citizens, property owners and tax payers in this community.
5. He rates are reasonable and well within range of what other property maintenance business  charge.
• The Building committee has been formed in order to start and keep expectations within reason we have formed a small four person committee. Consisting of Mr. Suponski whom has construction experience, Ms. Brown our treasurer, Mr. Fitzpatrick from the Selectboard and me. We will present information to the Board after Town Meeting.
Respectfully,
Wannetta Powling

SELECTBOARD AGENDA NOVEMBER 4, 2019

NEWFANE SELECTBOARD AGENDA

MONDAY NOVEMBER 4, 2019

  •   CALL TO ORDER
  •  ADDITIONS/AMENDMENTS TO AGENDA
  •  EXECUTIVE SESSION
    None
  • APPROVAL OF MINUTES

October 21, 2019

  • ·ROAD BUSINESS

        Road Foreman’s & Road Commissioner’s Report

       See attached Report

  1.     Approve access permit
  •  ADMINISTRATIVE ASSISTANT’S REPORT

             See attached Report:

  •  ·         SCHEDULED MEMBERS OF THE PUBLIC

Liaison Group – Traffic Study Recommendations

  • ·         UNSCHEDULED MEMBERS OF THE PUBLIC
  •          OLD BUSINESS
  •          NEW BUSINESS
  •         CORRESPONDENCE
  1.      Jim Condos 2019 Transparency Tour
  2.      VT Music Sector – re: Vermont’s Music Industry
  3.       Dumping Adams Hill Road
  • ·         PAY ORDERS
  •          ADJOURN

 

 

 

 

 

 

 

 

 

 

 

TOWN of NEWFANE SELECTBOARD MEETING October 21, 2019

TOWN of NEWFANE SELECTBOARD MEETING MINUTES
October 21, 2019

BOARD MEMBERS PRESENT: Hendrik van Loon, Angela Sanborn, Shelly Huber and Michael Fitzpatrick, Absent: Christopher Williams
OTHERS PRESENT: Jay Wilson, Marion Dowling Wannetta Powling, and BCTV,

CALL TO ORDER: The meeting was called to order at 6:00 p.m. by Chair Hendrik van Loon.
ADDITIONS/ AMENDMENTS TO AGENDA:
A motion was made by Mr. van Loon to make an addition to the Agenda
• Old Business: Traffic Calming,
• New Business: Policy on use of Town Office
Executives Session:
None
MINUTES:
A motion was made by Mr. Fitzpatrick to accept the Minutes of October 7, 2019 Ms. Huber seconded the motion
The motion carried 3-1 Abstained Angela Sanborn

ROAD BUSINESS:
Road Foreman’s & Road Commissioner’s Report:
See attached report.
Ms. Huber made a motion to accept the recommendation of the Lowest Bid for the Wardsboro Road Repair along with the Road Foreman Report. Ms. Sanborn seconded.
The motion carried 4-0
We have a large pile of unscreened Top soil at the Town Garage that needs to be moved for the fire pond to be built. Would the Town be willing to consider offering to sell this?
Ms. Huber made a motion to have the Road Foreman advertise the sale of the unscreened Top soil for the best interest of the Town. Ms. Sanborn seconded.
The motion carried 4-0
Discussion ensued regarding the bidding for the work for care around the property, snow removal and lawn care.
Awarding of the Bids for winter sand –
• Zaluzney- $ 14.40 per C. Y within 10Days.
• Cersosimo Industries – $ 15.25 per C. Y ¾” sand By November 15th
• Northeast Paving – $ 20.72 C.Y
• Fitzpatrick Excavating and Trucking- $ 11.25 per yard
Ms. Huber made a motion to accept the lowest bid from Fitzpatrick Excavating and Trucking- $ 11.25 per yard. .Ms. Sanborn seconded.
The motion carried 3-0

ADMINISTRATIVE ASSISTANT’S REPORT :
See attached report.
A motion to accept the Administrative Assistant’s report was made by Ms. Sanborn and seconded by
Mr. Fitzpatrick
The motion carried 4-0
A motion to recommend to the attorney to send the letter was made by Ms Sanborn and seconded by Mr. Fitzpatrick
The motion carried 4-0
UNSCHEDULED MEMBERS OF THE PUBLIC:
None
SCHEDULED MEMBERS OF THE PUBLIC:
None
OLD BUSINESS:
Opiate Litigation – Class action – Class Action – OPIOD litigation – Questionable for the attorney, or state representative – Action needed to be taken by November 22, 2019.
Discussion ensued and will be tabled for next meeting.
Meeting Room Remodeling-
• Better work space environment
• Requiring the need for privacy,
• $70,000 towards a new building.
• Budgeting considerations to be brought to the voters at town meeting
• Addition and cost or replacement of new building.
Further discussion ensued regarding
• Heating
• Meeting space
• Historical retention
Recommendation to appoint a building committee and tabled the remolding discussion until budget season.
Mr. Fitzpatrick made a motion and Ms Huber seconded
The motion carried 4-0
Ms Huber made a recommendation to appoint Mr. Fitzpatrick as point person to report back to Selectboard.
#542 VT Route 30-
A letter was drafted to the current owners of record for the property at 542 VT Route 30.
Ms. Sanborn made the motion to send the letter and attach photos Ms. Huber seconded the motion.
The motion carried 4-0

Traffic Calming
Discussion ensued –
Mr. Fitzpatrick made a Motion to invite Liaison Group to the next Selectboard meeting November 4th
Ms. Huber seconded the motion
The motion carried 4-0
NEW BUSINESS:
Meeting Space – Public use of the buildings
Discussion ensued –
Requested was made by the Selectboard of the Administrative Assistant to research the building policy with VLCT – along with neighboring town, Insurance, Public Records.
CORRESPONDENCE:
• Newfane Planning Commission – Letter of Recommendation for Tim Shortell, who was recommended by Ken Estey
• Final Decision of Newfane Tree Warden – Recommendation was read into the minutes sighting
V.S.A. & chapter
• W.R.C. Broadband seeking support by 10/22/19 for broad band internet feasibility study
A motion made by Mr. Fitzpatrick to authorize the Chair to sign a letter of support. Ms. Sanborn seconded
The motion carried 4-0
• Tree Warden Vacancy possibilities of shared use from surrounding towns.
• Hazard Mitigations – Chair to follow up with plan that is due to expire Jan. 3rd 2020
PAY ORDERS:
• Payroll Warrant No. 11420 in the amount of $4,778.00
• Payroll Warrant No. 11421 in the amount of $4,152.71
• Accounts Payable No. 20008 in the amount of $ 24,678.68
• Accounts Payable No. 20007 A in the amount of $ 17.28
A motion was made by Mr. Fitzpatrick and seconded by Ms. Huber to approve the pay orders.
The motion carried 4-0
ADJOURN:
A motion was made by Mr. Fitzpatrick and seconded Ms. Huber to adjourn the meeting.
The motion carried 4-0
Meeting Adjourned at 7:47 pm
Respectfully Submitted, Wannetta Powling

ROAD FOREMAN’S AND ROAD COMMISSIONER’S REPORT
October 21, 2019
1. We had a large tree uproot on the edge of So. Wardsboro Rd. in the storm last Thursday. It has taken a small section of the road with it; I am in the process of getting prices for the repair. It needs to be done very quickly because it’s a narrow section of road and it’s used by the school bus. We have barrels and signs to keep people away from the edge.
2. There is a large pile of top soil at the garage, we have estimated it to be over 300 yards, and it would be great if we could find someone to buy it.
3. We put in a parking spot in front of Williamsville Hall.
4. We should be awarding the Winter Sand bid.
5. Windham Regional is almost done with Road
Thank You,
Jay Wilson Road Foreman
Christopher Williams Road Commissioner

ADMINISTRATIVE ASSISTANT’S REPORT
October 21, 2019
This past week we received total of $161,115.60
• $120,115.60 FEMA for the Dover Road.
• $20,000.00 Better Back Roads Grant Money for the Sunset Lake #2.
• $21,000.00 Better Back Roads Grant Money for the Sunset Lake #3.
• On Friday the annual fire alarm, smoke detector inspection was done by Kevin Moray. We passed with only needing to replace the battery in the front of the building EXIT sign.
• I have started to receive the special appropriations request for the upcoming budget meeting; I have been organizing the folders and putting together information for our upcoming budget planning.
Respectfully Submitted,
Wannetta Powling

TOWN OF NEWFANE SELECTBOARD MEETING MINUTES October 21, 2019

https://www.brattleborotv.org › video-library    Meetings 1st &3rd Mondays

TOWN OF NEWFANE SELECTBOARD MEETING MINUTES

October 21, 2019
BOARD MEMBERS PRESENT: Hendrik van Loon, Angela Sanborn, Shelly Huber and Michael Fitzpatrick,
Absent: Christopher Williams
OTHERS PRESENT: Jay Wilson, Marion Dowling Wannetta Powling, and BCTV,
CALL TO ORDER: The meeting was called to order at 6:00 p.m. by Chair Hendrik van Loon.
ADDITIONS/ AMENDMENTS TO AGENDA:
A motion was made by Mr. van Loon to make an addition to the Agenda
• Old Business: Traffic Calming,
• New Business: Policy on use of Town Office
Executives Session:
None
MINUTES:
A motion was made by Mr. Fitzpatrick to accept the Minutes of October 7, 2019 Ms. Huber seconded the motion
The motion carried 3-1 Abstained Angela Sanborn
ROAD BUSINESS:
Road Foreman’s & Road Commissioner’s Report:
See attached report.
Ms. Huber made a motion to accept the recommendation of the Lowest Bid for the Wardsboro Road Repair along with the Road Foreman Report. Ms. Sanborn seconded.
The motion carried 4-0
We have a large pile of unscreened Top soil at the Town Garage that needs to be moved for the fire pond to be built. Would the Town be willing to consider offering to sell this?
Ms. Huber made a motion to have the Road Foreman advertise the sale of the unscreened Top soil for the best interest of the Town. Ms. Sanborn seconded.
The motion carried 4-0
Discussion ensued regarding the bidding for the work for care around the property, snow removal and lawn care.
Awarding of the Bids for winter sand –
• Zaluzney- $ 14.40 per C. Y within 10Days.
• Cersosimo Industries – $ 15.25 per C. Y ¾” sand By November 15th
• Northeast Paving – $ 20.72 C.Y
• Fitzpatrick Excavating and Trucking- $ 11.25 per yard
Ms. Huber made a motion to accept the lowest bid from Fitzpatrick Excavating and Trucking- $ 11.25 per yard. .Ms. Sanborn seconded.
The motion carried 3-0

ADMINISTRATIVE AS SISTANT’S REPO RT :
See attached report.
A motion to accept the Administrative Assistant’s report was made by Ms. Sanborn and seconded by
Mr. Fitzpatrick
The motion carried 4-0
A motion to recommend to the attorney to send the letter was made by Ms Sanborn and seconded by Mr. Fitzpatrick
The motion carried 4-0
UNSCHEDULED MEMBERS OF THE PUBLIC:
None
SCHEDULED MEMBERS OF THE PUBLIC:
None
OLD BUSINESS:
Opiate Litigation – Class action – Class Action – OPIOD litigation – Questionable for the attorney, or state representative – Action needed to be taken by November 22, 2019.
Discussion ensued and will be tabled for next meeting.
Meeting Room Remodeling-
• Better work space environment
• Requiring the need for privacy,
• $70,000 towards a new building.
• Budgeting considerations to be brought to the voters at town meeting
• Addition and cost or replacement of new building.
Further discussion ensued regarding
• Heating
• Meeting space
• Historical retention
Recommendation to appoint a building committee and tabled the remolding discussion until budget season.
Mr. Fitzpatrick made a motion and Ms Huber seconded
The motion carried 4-0
Ms Huber made a recommendation to appoint Mr. Fitzpatrick as point person to report back to Selectboard.
#542 VT Route 30-
A letter was drafted to the current owners of record for the property at 542 VT Route 30.
Ms. Sanborn made the motion to send the letter and attach photos Ms. Huber seconded the motion.
The motion carried 4-0

Traffic Calming
Discussion ensued –
Mr. Fitzpatrick made a Motion to invite Liaison Group to the next Selectboard meeting November 4th
Ms. Huber seconded the motion
The motion carried 4-0
NEW BUSINESS:
Meeting Space – Public use of the buildings
Discussion ensued –
Requested was made by the Selectboard of the Administrative Assistant to research the building policy with VLCT – along with neighboring town, Insurance, Public Records.
CORRESPONDENCE:
• Newfane Planning Commission – Letter of Recommendation by Ken Estey for Tim Shortell,
• Final Decision of Newfane Tree Warden – Recommendation was read into the minutes sighting
V.S.A. & chapter
• W.R.C. Broadband seeking support by 10/22/19 for broad band internet feasibility study
A motion made by Mr. Fitzpatrick to authorize the Chair to sign a letter of support. Ms. Sanborn seconded
The motion carried 4-0
• Tree Warden Vacancy Needed discussed use of share from surrounding towns their Tree Warden.
• Hazard Mitigations – Chair to follow up with plan that is due to expire Jan. 3rd 2020
PAY ORDERS:
• Payroll Warrant No. 11420 in the amount of $4,778.00
• Payroll Warrant No. 11421 in the amount of $4,152.71
• Accounts Payable No. 20008 in the amount of $ 24,678.68
• Accounts Payable No. 20007 A in the amount of $ 17.28
A motion was made by Mr. Fitzpatrick and seconded by Ms. Huber to approve the pay orders.
The motion carried 4-0
ADJOURN:
A motion was made by Mr. Fitzpatrick and seconded Ms. Huber to adjourn the meeting.
The motion carried 4-0
Meeting Adjourned at 7:47 pm
Respectfully Submitted, Wannetta Powling

ROAD FOREMAN’S AND ROAD COMMISSIONER’S REPORT
October 21, 2019
1. We had a large tree uproot on the edge of So. Wardsboro Rd. in the storm last Thursday. It has taken a small section of the road with it; I am in the process of getting prices for the repair. It needs to be done very quickly because it’s a narrow section of road and it’s used by the school bus. We have barrels and signs to keep people away from the edge.
2. There is a large pile of top soil at the garage, we have estimated it to be over 300 yards, and it would be great if we could find someone to buy it.
3. We put in a parking spot in front of Williamsville Hall.
4. We should be awarding the Winter Sand bid.
5. Windham Regional is almost done with Road
Thank You,
Jay Wilson Road Foreman
Christopher Williams Road Commissioner

ADMINISTRATIVE ASSISTANT’S REPORT
October 21, 2019
This past week we received total of $161,115.60
• $120,115.60 FEMA for the Dover Road.
• $20,000.00 Better Back Roads Grant Money for the Sunset Lake #2.
• $21,000.00 Better Back Roads Grant Money for the Sunset Lake #3.
• On Friday the annual fire alarm, smoke detector inspection was done by Kevin Moray. We passed with only needing to replace the battery in the front of the building EXIT sign.
• I have started to receive the special appropriations request for the upcoming budget meeting; I am organizing the folders,and putting together information for our upcoming budget planning.
Respectfully,
Wannetta Powling

Selectboard Agenda 10.21.2019

TOWN OF NEWFANE
AGENDA
SELECTBOARD MEETING
NEWFANE TOWN OFFICE
6:00 P.M.
MONDAY OCTOBER 21, 2019

• CALL TO ORDER
• ADDITIONS/AMENDMENTS TO AGENDA
• EXECUTIVE SESSION
• APPROVAL OF MINUTES
October 7, 2019 Amended
• ROAD BUSINESS
Road Foreman’s & Road Commissioner’s Report
See attached Report:
• ADMINISTRATIVE ASSISTANT’S REPORT
See attached Report:
• SCHEDULED MEMBERS OF THE PUBLIC
None
• UNSCHEDULED MEMBERS OF THE PUBLIC
• OLD BUSINESS
Opiate Litigation – Class Action
Meeting Room Remodeling
#542 VT Route 30
• NEW BUSINESS
.
• CORRESPONDENCE
Planning Commission Letter of Recommendation
Final Decision of Newfane Tree Warden
• PAY ORDERS
Payroll # 11420
AP # 20008
• ADJOURN

SELECTBOARD MEETING MINUTES October 7, 2019

TOWN OF NEWFANE SELECTBOARD MEETING
MINUTES October 7, 2019

BOARD MEMBERS PRESENT: Hendrik van Loon, Christopher Williams, Shelly Huber and Michael Fitzpatrick   Absent: Angela Sanborn
OTHERS PRESENT: BCTV, Jay Wilson, Mark Anderson, Alex Beck, Ron Hagenow, Tom Abbotts and Wannetta Powling
CALL TO ORDER: The meeting was called to order at 6:00 p.m. by Chair Hendrik van Loon.
ADDITIONS/ AMENDMENTS TO AGENDA:
A motion was made by Mr. Fitzpatrick to add the B.L.C. Minutes of October 1, 2019.
Executives Session:
None
MINUTES:
Mr. van Loon made a motion to accept the Minutes of September 16, 2019 with the following amendments,
Dog Ordnance Amendment – outcome of the meeting to amend the minutes the matter was tabled to a future meeting for policy review and possible changes.
Country Fire Alarm will install fire alarm system at Williamsville Hall
Mr. Williams seconded the motion
3-1 Ms Huber abstained
A motion was made by Mr. Fitzpatrick and seconded by Mr. Williams to accept the minutes for the B.L.C. September 16, 2019
The motion carried 3-1 Ms Huber abstained

A motion was made by Mr. Fitzpatrick and seconded by Ms. Huber to accept the minutes for the B.L.C. Minutes of October 1, 2019
The motion carried 3-1 Mr. Williams abstained

ROAD BUSINESS:
Road Foreman’s & Road Commissioner’s Report:
See attached report.
Ms Huber made a motion to not plow the NewBrook School Mr. Williams seconded.
The motion carried 4-0
Mr. Williams made a motion to build a new fire pond with the well over flow at the Town Garage, and to provide equipment and labor to do a fire pond with approximately 20 to 30 thousands gallon at the town garage property Ms Huber seconded the motion
The motion carried 4-0

A motion was made by Mr. Fitzpatrick and seconded by Mr. Williams to deny the Jones Hill permit, Discussion ensued.
A motion was made by Mr. Fitzpatrick and seconded by Mr. Williams to deny the Jones Hill permit to notify them of future damage to road at owner’s expense
The motion carried 4-0
Four sealed bids for the winter sand were opened the request was for 2,500 cubic yards of Winter Sand 9/16″ or greater to be delivered to the Town Garage, the first 1,500 cubic yards to be delivered on site by November 15th. The Remaining to be delivered by request of the Road Foreman, Inspection of the sand will be conducted by the Road Commissioner & Road Foreman before the bid is awarded.

• Zaluzney- $ 14.40 per C. Y within 10Days.
• Cersosimo Industries – $ 15.25 per C. Y ¾” sand By November 15th
• Northeast Paving – $ 20.72 C.Y
• Fitzpatrick Excavating and Trucking- $ 11.25 per yard

A motion was made by Mr. van Loon to have Road Forman & Commissioner review and report back as to their recommendation Ms Huber Seconded
The motion carried 3-1

ADMINISTRATIVE AS SISTANT’S REPO RT :
See attached report:
Mr. Williams made a motion to start the Budget meetings opposite the regular Selectboard meeting to start on October 28th Ms. Huber seconded
The motion carried 4-0
Mr. van Loon made a motion to table the email from Robert Fisher regarding NewBrook Solar Field until next regular meeting Ms. Huber Second the motion
The motion carried 4-0
A motion to accept the Administrative Assistant’s report was made by Mr. Fitzpatrick and seconded by Mr. Williams
The motion carried 4-0

UNSCHEDULED MEMBERS OF THE PUBLIC:
None

SCHEDULED MEMBERS OF THE PUBLIC:
Windham County Sheriff- Mark Anderson started 15 years ago at the Sheriff’s Department, he came tonight in responds to the letter of introduction. Questions of working jointly with VT State Police can create conflicts. “It really comes down to clarity of communication. Even with the current understaffing in all areas of the state law Enforcement. The Legislature is working on improving creative ways to handle rural policing.” Sheriff- Mark Anderson said. For WCS to serve the Town of Newfane, the Villages of South Newfane, Williamsville and Brookside, there is something called Bankable hours @ hourly rate $51.00. Or the other possibility is a full time deputy at $81,300.00 (40 hours a week) would provide additional service to the area. The Selectboard will be considering its options for this upcoming budget season.

Brattleboro Development Credit Corporation- Al Beck – Designed to meet the goals of strengthening business starting up, or expanding existing business. By growing workforce support, working with young adults, and high school students, with development for career placements and entry level placement, strong partnership, currently working with L.G H S is our support of the town of Newfane. We ask for your support for flexibility, to focus on resources helping existing families and young adults to stay in the area. We want to help attract more people to live in Southern Vermont, to participate in the community, the workforce and support the business and civic environment.

OLD BUSINESS:
Jay Wilson made a recommendation regarding meeting with a group of concerned citizens.
• Road safety and signage and recommendations
• Review of the Safety Audit: that was done last year.
• Meet with them explain what can be done
• Consider future budget expense,
• Expectations
Mr. Fitzpatrick made a motion to authorize Mr. van Loon make contact to set up a meeting with a former group of concerned citizens. Action to be taken at future Meeting – Agenda

PODS: Emergency Point of Distribution – Tabled for future meeting, Is more information needed

Tree Warden:Vacancy

NEW BUSINESS:
None

CORRESPONDENCE:
• Frank Suponski #542 VT RT 30 – suggest sending letter to owners of property – Mr. van Loon offered to draft a letter for the next meeting (10.21.19)
• WRC Planning Commission –
• Lake Champlain – Lori Fisher Ex. Director – “Lessons from the Flood” Recommends the book.
• Class Action – OPIOD litigation – Questionable for the attorney, or state representative Tabled for Future Meeting.

PAY ORDERS:
• Payroll Warrant No. 11417 in the amount of $3,735.97
• Payroll Warrant No. 11418 in the amount of $4,915.73
• Payroll Warrant No. 11419 in the amount of $5,107.90
• Accounts Payable No. 20007 in the amount of $ 271,013.54
• Accounts Payable No. 20007 A in the amount of $ 761.32
A motion was made by Mr. Williams and seconded Ms Huber to approve the pay orders.
The motion carried 4-0

ADJOURN:
A motion was made by Mr. Fitzpatrick and seconded Ms. Huber to adjourn the meeting.
The motion carried 4-0
Meeting Adjourned at 8:05 pm
Respectfully Submitted, Wannetta Powling

ROAD FOREMAN’S AND ROAD COMMISSIONER’S REPORT
October 7, 2019
1. The stripping on the new pavement in the village has been completed; the speed limit will be painted on West St. this week.
2. I have a second stone mason hopefully giving us a price on the stonewall repair on Cemetery Hill Rd.
3. I should have a price coming shortly for the repair of the cracks in the steps at the town office.
4. We have the opportunity to put in a small fire pond and hydrant through the VT Rural Fire Protection Program at the town garage. This would benefit all of Depot Rd. and the town garage. If we provide the equipment to do the digging the town would have no out of pocket expenses. This would utilize the overflow from the well.
5. The cement culvert headers have been poured.
6. The Lynch Bridge bank stabilization and the realignment of the river has been completed. The Hunter Brook Rd. bank stabilization has been completed also. Both sites have been approved by Scott Jensen River Engineer.
7. Did the board decide about the plowing of the school now that it’s not a town property?
Thank You,
Jay Wilson Road Foreman
Christopher Williams Road Commissioner

ADMINISTRATIVE ASSISTANT’S REPORT
October 7, 2019
• The Budgeting process will be starting soon, and if we were to do Monday opposite of Selectboard meetings the 14th is a National Holiday. Do you want the Budget meetings to start on the 28th?
• On September 18th I attended the municipal budget workshop in Montpelier. This has given me some insight as to what a process is ahead of us. I am looking forward to working on my first report.
• I have just reviewed the VLCT Insurance renewal for the Town. I will send that off tomorrow in an Email, to await a quote on the New Policy. I shall let you know when that comes in.
• Andrew Martin successfully treated the sulfur smell affecting our office water, last Wednesday.
• I have enclosed for your review the email I had from our Robert Fisher – and will await any further directions regarding this matter.

Respectfully,
Wannetta Powling

Selectboard Agenda Ocotober 7, 2019

TOWN OF NEWFANE SELECTBOARD REGULAR MEETING AGENDA MONDAY OCTOBER 7, 2019  – 6:00 P.M.   NEWFANE TOWN OFFICE

 ·         CALL TO ORDER

           ADDITIONS/AMENDMENTS TO AGENDA

          EXECUTIVE SESSION

            Department of Health

            APPROVAL OF MINUTES

September 16, 2019

Board of Liquor Control September 16, 2019

·         ROAD BUSINESS

            Road Foreman’s & Road Commissioner’s Report

             See attached Report:

Jones Road Permit (Tabled Sept. 16)

·         ADMINISTRATIVE ASSISTANT’S REPORT

              See attached Report:

 ·         SCHEDULED MEMBERS OF THE PUBLIC

Windham County Sheriff- Mark Anderson

Brattleboro Development Credit Corporation- Sarah Lang

·         UNSCHEDULED MEMBERS OF THE PUBLIC

             OLD BUSINESS

Traffic Study Report – Traffic Calming Committee

·         NEW BUSINESS

.·         CORRESPONDENCE

# 542 VT Route 30

Lake Champlain Committee

National Prescription Opiate Litigation

·         PAY ORDERS

                 Payroll # 11417  / Payroll #11418

         ADJOURN

 

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NEWFANE SELECTBOARD MEETING MINUTES 9.16.19

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TOWN OF NEWFANE SELECTBOARD MEETING MINUTES
September 16, 2019
BOARD MEMBERS PRESENT:
Hendrik van Loon, Christopher Williams, Angela Sanborn and Michael Fitzpatrick
Absent: Shelly Huber
OTHERS PRESENT:
BCTV, Jay Wilson, Marion Dowling, Steven Levine, Jeanne Rose and Wannetta Powling
CALL TO ORDER:
The meeting was called to order at 6:00 p.m. by Chair Hendrik van Loon.
ADDITIONS/ AMENDMENTS TO AGENDA:
Mr. Williams made an Addition: To approve the Amended Minutes of August 19, 2019
Amended in the minutes of August 19, a suggestion was made by Ms. Dowling regarding concerns for recent dog issues. Making changes to the Newfane Dog ordnance and Fee’s.
Ms. Sanborn made Motion to revisit the Dog Ordnance. Michael Fitzpatrick seconded the motion.
MINUTES:
A motion was made by Mr. Fitzpatrick and seconded by Mr. Williams to accept the minutes for the Boards Regular Meeting September 3, 2019
The motion carried 4-0
A motion was made by Mr. Fitzpatrick and seconded by Mr. Williams to accept the minutes for the Board’s August 19, 2019 as Amended
The motion carried 4-0
ROAD BUSINESS:
Road Foreman’s & Road Commissioner’s Report:
See attached report.
A motion was made by Mr. Williams to offer the Bridge work on Hunter Brook Road to Renaud Brothers, and have them start right away. Seconded by Ms. Sanborn – The motion carried 4-0
A motion was made by Ms. Sanborn to accept the Road Foreman’s Report and seconded by
Mr. Fitzpatrick,
The motion carried 4-0
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ADMINISTRATIVE ASSISTANT’S REPORT :
See attached report.
Ms. Sanborn made a Motion to authorize the Chair to sign 2 year contract with Repro, for Printer of Town Report Motion seconded by Mr. Williams. The motion carried 4-0
A motion to accept the Administrative Assistant’s report was made by Ms. Sanborn and seconded by
Mr. Williams, –
The motion carried 4-0
UNSCHEDULED MEMBERS OF THE PUBLIC:
Ms Dowling suggested letter’s asking to remain anonymous, should be addressed to “Newfane Selectboard” via the post office.
Other members of the Selectboard suggested following rules of Procedure – when acting upon anonymous concern from residence.
Ms. Sanborn responded that all correspondence needs to be addressed, when from citizen’s regarding town matters.
SCHEDULED MEMBERS OF THE PUBLIC:
Steven Levine Chair of the Williamsville Hall Committee was present/ with Jeanne Rose, Flowers & Monument cleaned with donation fund.
Hall committee is going to purchase 8-10 round tables and 2-3 long tables at $1600.
With the purchase of the new cushioned chairs, there is now a surplus of chairs. The Hall committee would like to contact the Union Hall in Newfane and donate some of the old double wooden chairs. The Williamsville Hall plans to still retaining 30 sets of these old double wooden chairs.
Country Fire Alarm System will be installing the fire alarm, at the Williamsville Hall with annual contract of $225, for mentoring purpose land line and internet, needs to be installed. Monthly costs will be $ 40.42 paid from operating fund /$45.95 donation funds.
Ms Sanborn made a Motion to accept recommendation for installation of landline and internet with agreed condition of fees and seconded by Mr. Fitzpatrick.
Motion carried 4-0
Hall Committee submitted to the Selectboard for approval, recommendations to increase fees for the rental of the Hall.
Outside flood light with motion sensor to be installed, to address safety concerns
Mr. Levine agreed to contact Cleveland Electric for recommendations and installation.
Board agreed for the committee to get estimates for painting for next summer, Estimates not to exceed $20,000.
Mr. Fitzpatrick made a motion to accept seconded by Mr. Williams
Motion carried 4-0
OLD BUSINESS:
Traffic Study Report – action to be taken at future meeting – scheduled for October 7th Agenda.
Jay made a comment regarding meeting with Traffic Calming committee. Or sending out an invitation to review Traffic Study Report
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NEW BUSINESS:
Budget planning – will begin the opposite Mondays of Selectboard’s regular meetings 1st or 3rd starting October.
Level funding -should be the Goal.
Ms Dowling suggested that part of the budget for special appropriations, organizations are asked to include a letter with funding requesting or meet with the Selectboard. To explain what the organization has done for the residence in the town of Newfane, villages of South Newfane, Williamsville and Brookside.
Renovations for the Town Office Building – the board will need to come back to revisit this issue, after contractor estimates have been received.
Access Permit for Jones Road- this was done over time. Motion to disapprove
Ms Sanborn would like to review the site and Table this until next meeting.
Motion to Denied Permit 2 in favor-2 opposed
Motion did not pass.
CORRESPONDENCE:
• Ted & Sumi Schreyer -Thank you card
• Timothy Shortell – Interest in Serving on Planning Commission
Ms Sanborn made a motion to appoint, Timothy Shortel Planning Commission Mr. Fitzpatrick seconded.
• Bill Guenther – Letter of Resignation 9.16.19
Suggested to send letter of gratitude and thank him for years of service.
Posting of Vacancy for Tree Warden Position
• WSWMD – Sat. October 19 household collection
PAY ORDERS:
• Payroll Warrant No. 11415 in the amount of $4,307.86
• Payroll Warrant No. 11416 in the amount of $4,254.06
• Accounts Payable No. 20006 in the amount of $ 98,962.02
A motion was made by Mr. Williams and seconded Mr. Fitzpatrick to approve the pay orders.
The motion carried 4-0
ADJOURN:
A motion was made by Ms. Sanborn and seconded Mr. Fitzpatrick to adjourn the meeting.
The motion carried 4-0
Meeting Adjourned at 7:30 pm
Respectfully Submitted, Wannetta Powling
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ROAD FOREMAN’S AND ROAD COMMISSIONER’S REPORT
September 16, 2019
1. The paving has been completed in the village. We are awaiting the painting for the crosswalks and striping to be completed. We were able to do some curb work and have corrected the Cross St. entrance to West St.
2. I met with Scott Jensen the State River Engineer and Mike Fitzpatrick at Lynch Bridge and on Hunter Brook Rd. That work is all set to be started.
3. I don’t have any update yet on the stonewall repair pricing on Cemetery Hill Rd.
4. The winter sand bid is ready to go out.
5. I have renewed the Operating Permit for our in-ground tanks at the garage.
6. We have been replacing culverts on Timson Hill, Otis Lane, Sunset Lake and work on Grout Rd. Culvert.
7. We will be pouring cement for more culvert headers at the garage.
Thank You,
Jay Wilson Road Foreman
Christopher Williams Road Commissioner
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ADMINISTRATIVE ASSISTANT’S REPORT
September 16, 2019
• It is the recommendation of the Newfane Health Officer, to request the Selectboard to send notice to the address on record for the Bank (Anaheim CA) that owns the building @ #542 VT Route 30. There is concerned with the continuing poor condition of the building, it is very hazardous for material falling near or into the road.
A local realtor informed the health officer that the property is currently not under contract.
• There has been a request to have the water in our Town Office treated by a local plumber for the sulfur smell. -With the Selectboard’s approval, I would contact Andrew Martin he has given an estimate of $300 for labor and material to treat the well, and change necessary filters. I have been told that he has done this in the past.
• I ‘m not sure if this is still affecting Board members, for a short time we thought that we had our Email issue resolved.
• The Budgeting process will be starting soon, and I have contacted the company that has printed our Town Reports for the past 2 years. I received a price that was less than the price quoted for the 2017 & 2018 contract. While I am still in the learning process, & where as they have experience with the Town of Newfane Report –
I would feel comfortable asking the Board to consider signing another contract for 2 years with REPRO out of Winooski VT.
2019 & 2020 2017-2018
750 books @ $3.42 / $2,565 750 Books @ $3.49 / $2,617
• On September this Wednesday 18th the Chair & I will be attending the municipal budget workshop in Montpelier.
Respectfully,
Wannetta Powling