Selectboard Meeting 8.19.19 Amended

TOWN OF NEWFANE SELECTBOARD MEETING MINUTES

August 19, 2019    (Amended)

 BOARD MEMBERS PRESENT: Hendrik van Loon, Christopher Williams, Shelly Huber, and Angela Sanborn. Michael Fitzpatrick

  OTHERS PRESENT:  Jay Wilson, Doris Knechtel, Pamela Corbett, Frank Suponski,

Marion Dowling, and Wannetta Powling.

CALL TO ORDER:

The meeting was called to order at 6:00 p.m. by Chair Hendrik van Loon.

ADDITIONS/ AMENDMENTS TO AGENDA:

None

MINUTES:

A motion was made by Ms. Sanborn and seconded by Mr. Williams to accept the minutes for the Boards August 5, 2019 Regular Meeting the motion carried 3-2 Mr. Fitzpatrick and Ms Huber Abstained.

A motion was made by Mr. Fitzpatrick and seconded by Ms. Sanborn to accept the minutes for the Board’s August 12, 2019 Special Meeting The motion carried 5-0

ROAD BUSINESS:

Road Foreman’s & Road Commissioner’s Report:

See attached report.

A motion was made by Ms. Sanborn to accept the Road Foreman’s Report and seconded by Mr. Fitzpatrick, The motion passed 5-0

ADMINISTRATIVE ASSISTANT’S REPORT :

See attached report.

A motion to accept the Administrative Assistant’s report was made by Mr. Fitzpatrick and seconded by Ms. Sanborn, The motion carried 5-0

UNSCHEDULED MEMBERS OF THE PUBLIC:

None

SCHEDULED MEMBERS OF THE PUBLIC:

Pam Corbett VT Department of Health: Regarding Closed Point of Distribution in the event of public Emergency. A licensed medial provider would oversee distribution of medications to town employees and family members of Newfane first responders. Forms would be available online and thru the Department of Health.

Ms. Huber made a motion to further investigation information. Ms. Sanborn seconded the motion. Vote Passed 5-0

Doris Knechtel Homestead Penalties / Late fees:

Thirteen household’s currently late filed for homestead rebates. Penalties for these households would total $4,200.  The Selectboard may wave these penalties.

Mr. Fitzpatrick made a motion to wave the penalties for late filing Homestead rebates.

Mr. Williams Seconded the motion.  Vote passed 5-0

OLD BUSINESS:

South Newfane General Store: Discussion ensued

Ms. Huber made a motion to authorize the chair to speak with Town attorney on regarding Liability of the town on abandoned property. Mr. Fitzpatrick seconded the motion. Vote passed 4-1 Mr. van Loon Abstained

Conflict of Interest Policy:

Recommendation was made by Mr. van Loon to review policy independently and to revisit at next meeting.

Ms. Sanborn made a motion to Tabled until September 3, 2019. Mr. Fitzpatrick seconded the motion.

Vote passed 4-1 Mr. van Loon Abstained

NEW BUSINESS:

August 10th animal Control Issue

Mr. Suponski spoke about recent incident August 10th when two dogs were found tied to a tree on Depot Road. Recommendation return two dogs currently held at Humane Society to owners after dogs have been properly licensed with Town Clerk and proof of all fees paid before released by Animal Control Officer and Humane Society.

Mr. Fitzpatrick made a motion to follow recommendations of Animal Control Officer. Ms. Sanborn seconded motion Vote passed 5-0

Ms. Dowling suggested that when dogs are registered / licensed each year that a copy of town ordinances be  handed out, with list of fines for violations.

 

CORRESPONDENCE:

Robert Litchfield – Letter to the Editor

Karen Cawrse – Email

*Jake Urato- Email

Act 250 Hearing Recess/ Kindle Farm Verizon – Business Manager

Emily Long – Broad-band meeting 9/11 @6 pm

Moore Free Library – Local Government Educational, Town meeting November 9th

Ms. Sanborn made a motion to authorize the chair to write a letter to the dog owners involved. Ms Huber seconded. The motion Passed 5-0

Mr. van Loon mad a motion to send a letter to invite the Verizon representative to an upcoming Board meeting.

Ms. Sanborn second. The motion Passed 5-0

PAY ORDERS:

  • Payroll Warrant 11410 in the amount of $4,475.83
  • Payroll Warrant 11411 in the amount of $4,305.50
  • Accounts Payable 20004 in the amount of $ 44,931.03

A motion was made by Ms. Sanborn and seconded Mr. Fitzpatrick to approve the pay orders.  The motion Passed 4-1 Mr. van Loon Abstained

ADJOURN:

A motion was made by Ms. Sanborn and seconded Mr. Fitzpatrick to adjourn the meeting. The motion Passed 5-0       Meeting Adjourned at 7:47 pm

Respectfully Submitted,

Wannetta Powling

 

ROAD FOREMAN’S AND ROAD COMMISSIONER’S REPORT

August 19, 2019

 

 

1.      After looking at many roads with Emily from WRC, Timson Hill is the next road that will have ditch and culvert work with the Grants-in-Aid money. We have until June 30, 2020 to complete this road.

  1. I have a proposal from Renaud Brothers to extend a short cement culvert on the South Wardsboro It would be a three-sided cement box extending the culvert 6’ for $4500.

 

  1. I looked at the stone wall on Cemetery Hill , it should have an experienced stone mason to re-lay a section of the wall.

 

  1. I have received the scope of work for Lynch Bridge I am awaiting comments on it from the River Engineer before it goes out to bid.

 

  1. The radio repeater on Newfane Hill is now covered by

 

  1. I have the summary of the speed data from I will review it and send it along.

 

 

Thank You,

Jay Wilson Road Foreman

Christopher Williams Road Commissioner

 

ADMINISTRATIVE ASSISTANT’S REPORT 

August 19, 2019

 

August 8th we had a meeting with Cotton Design, re: changing floor plans to create walls between 3 office spaces. Allowing these walls to go to the ceiling will help control privacy issues as well as controlling the noise & echo thru out the rest of our building. Today I phoned Mr. Cotton to discuss their recommendations. Mr. Cotton understood our needs and suggested using the same floor plans they had created 4-5 years ago. Going with this concept, he could estimate our project at $25,000 including extending the heating ducks. He recommends getting some contractors to submit bids.

Hunter Brook Project – went out for rebid with minor changes that were recommended. With mandatory site visit on this Thursday morning, and Labor Day on Monday September 2nd – we will be accepting bids until 3 pm Tuesday September 3rd.

We are experiencing intermittent issues, sending & receiving Email. 2 Technicians from SV Cable worked for over an hour on Friday & then 2 Wired Guys did an update with Microsoft. Unfortunately we are still having issues this morning.  2 Wired Guys was contacted again today, unsure when this problem will be fixed.

On September 18th I will be attending the municipal budget workshop in Montpelier. Is there any one on the Board that would also like attend?

Enclosed in my report is a draft of a letter to Sheriff Anderson inviting him to attend a Selectboard meeting at his convenience, for the Boards approval?

Respectfully,

Wannetta Powling

Selectboard Meeting 9.3.19

TOWN OF NEWFANE SELECTBOARD MEETING

Minutes September 3, 2019

 BOARD MEMBERS PRESENT: Hendrik Van Loon, Christopher Williams, Michael Fitzpatrick, Shelly Huber, and Angela Sanborn.

OTHERS PRESENT:  Jay Wilson, Lynn Forrest, Thomas Abbotts, and Carol Hesselbach.

CALL TO ORDER:

Hendrik Van Loon, chair, called the meeting to order at 6:00 p.m.

ADDITIONS/AMENDMENTS TO AGENDA:

None

MINUTES:

A motion was made by Ms. Huber and seconded by Mr. Williams to accept the minutes for the board ‘s August 19 regular meeting. Mr. Fitzpatrick noted that he was at the meeting but the minutes do not show that. Ms. Huber made a motion to amend the minutes to add Mr. Fitzpatrick as present. The motion passed 5-0.

ROAD BUSINESS:

Road Foremans and Road commissioner’s Report:

Chair Van Loon asked Mr. Wilson if he wanted to highlight anything in his report.  Mr. Wilson explained that only one man so far has expressed interest in repairing the stone wall on Cemetery Hill Road.  The other man was booking 2 years out.  Suggestions were made about others he could contact.  Mr. Wilson also advised that there is a meeting scheduled with Newfane Village to discuss the speed study.  A tree will be taken down

by a homeowner near the bottom of Newfane Hill Road on Thursday, it should take about 3 hours and signs are going up to notify residents . The milling in Newfane Village

should take place Thursday or Friday.  General discussion about a curbing issue and that the paving will take place probably next Tuesday.  The Renaud Brothers have finished

the culvert extension they were doing and the work came out well. Ms. Sanborn moved to accept the Road Foreman ‘s Report Michael Fitzpatrick seconded it.

The motion passed 5-0.

ADMINISTRATIVE  ASSISTANT’S REPORT :

There is no Administrative Assistant ‘s report.

SCHEDULED MEMBERS OF THE PUBLIC:

None.

UNSCHEDULED MEMBERS OF THE PUBLIC:

Lynn Forrest asked if she could be moved from New Business to Unscheduled Members of the Public.  Everyone agreed.  Ms. Forrest advised that the Planning Commission had received a grant and needed to complete the accounting.  In order to complete the accounting of the grant they need an updated Municipal Authorizing Official and Grant Administrator.  Since she is so familiar with the grant she has volunteered to be the Grant Administrator . The Chair is usually the Municipal Authorizing Official and one alternate is needed. Chair Van Loon nominated Ms. Sanborn and she agreed.  Ms. Forrest gave them the form to sign, then took it to have the Chair of the Planning Commission sign it and send it to the state.  She will have a signed copy sent to the Administrative Assistant.

OLD BUSINESS:

Mr. Van Loon said that at the last meeting the board members agreed to review the Town’s Conflict of Interest Policy and come back with comments.  Is there anything anyone wants to have considered for change?  Ms.Huber had a letter from a constituent which she wanted to read . The constituent felt the policy should be that no one who served the Town in any capacity should be able to work for any business that provides paid services to the Town.  Mr. Fitzpatrick disagreed and was also unhappy that the constituent did not want her/his name given.  Mr. Williams also did not like no name attached to the letter. Ms. Sanborn had received comments from several people who felt the same way as the letter that was read and wanted to not be named.  She had also received comments from another person who felt there should have to be a different liaison between the company and the Town.  She and Ms. Huber had no issue with anonymity because Newfane is a small town. After discussion of the policy as written, no one had any suggestions for changes. Mr. Van Loon agreed to request that the policy be put on the website.

NEW BUSINESS:

 Hunter Brook Road Bids: Only one bid was received . Mr. Fitzpatrick left the table as he cannot take part in the bid discussion. The only bid was from Fitzpatrick Excavating. Lump sum bid of $11,000.  Ms. Sanborn asked Mr. Fitzpatrick about the status of the Dover Road project.  Mr. Fitzpatrick answered that he did speak with Mr. Pickering and would be looking at it next week.  Mr. Wilson suggested that the bid be awarded tentatively while the Board waits for Mr. Pickering to review it. Ms. Huber made a motion to have Marc Pickering review the bid and with his approval award the bid to Fitzpatrick Excavating.  R. Williams wanted to add that the next bid should be handled the same way but after discussion it was agreed to deal with then separately. Mr. Williams seconded the motion.  Ms. Sanborn asked why the bid was different than the first bid Fitzpatrick made on the project. Mr. Fitzpatrick answered that time had passed. Motion passed 4-0 with one abstention.

Lynch Bridge Bids:  Two bids were received.  Fitzpatrick Excavating bid totaled

$42,000, Arneden Construction bid totaled $48,000.  Ms. Huber made a motion to accept the Fitzpatrick bid.  Ms. Sanborn commented that the board member already has two open projects and the bridge projects need to be done by October 1 which is cutting it close.  Mr. Van Loon asked how long would it take to finish the projects.  Mr. Fitzpatrick answered a week and a half.  He went on to say that he was not happy with the idea of the Town obtaining gravel this way, that it is pretty expensive gravel.  Mr. Wilson responded that this is the only way the State will allow the gravel to be removed from the stream.  Ms. Huber made the motion again to accept the Fitzpatrick bid if it is approved by Marc Pickering.

Motion passed 3-1 with one abstention.

After discussion, no one was sure if the motion had been seconded.  Ms. Huber made the motion again.  Mr. Williams seconded it.

Motion passed 3-1 with one abstention.

CORRESPONDENCE:

State of Vermont letter and Quit Claim deed about land near the Arch Bridge project. Mr. Williams explained that it is a little teeny comer near the old garage.

The State would not own the garage and the Town would be responsible for the upkeep. Mr. Van Loon indicated that the deed covered 1,357 square feet and Mr. Wilson indicated that the Town is receiving $1,000. Mr. Williams made a motion that the deed be signed by the Selectboard, Mr. Fitzpatrick seconded it.

Motion passed 5-0.

After the motion was passed discussion started about what the deed said and Ms. Huber felt she should read it before signing.  Ms. Sanborn wanted discussion to end because the motion was passed.  Ms. Huber requested that copies of such things be given to the Selectboard before they discussed them.  Deed was signed by all members.

 

Windham County legislators are inviting everyone to a meeting about broadband on September 11, 6-7 pm.  No action needed.

Letter from a woman who twisted her ankle leaving the Williamsville Hall after a performance.  The Williamsville Hall Committee will be present on September 16 to discuss it but Mr. Van Loon wanted the members to check out the lighting there at night as they passed by to get some ideas about how to light it.  Mr. Fitzpatrick suggested a couple of street lights would be helpful even for those driving by with all the parked cars and people crossing the street to the cafe.  Ms. Huber suggested requiring those who use the hall to provide crossing guards with flashlights. Discussion will be continued on September  16.

Mr. Van Loon announced that there will be a hearing September 13th @ 6 pm regarding the tree near the Williamsville firehouse which the tree warden believes needs to be removed.  It will be at the tree.

Discussion with BCTV regarding the plan for the Board to go into Executive Session after signing the Pay Orders. Since Mr. Van Loon did not believe that any decision would need to be made after the Executive Session, BCTV decided to leave.

PAY ORDERS:

Payroll Warrant No.11413 in the amount of $4,077.74

Payroll Warrant No.11414 in the amount of $7,094.01

Accounts Payable Warrant No. 20005 in the amount of $837,685.93 .

While the Board was signing the Pay Orders there was general discussion about the roadwork that was going to be done in the Village.

Motion made and seconded to approve pay orders.  Motion passed 5-0.

Mr. Van Loon explained that Mr. Wilson had brought him a copy of the speed study done by Windham Regional which he would have copied by Wannetta Powling and put in each Selectboard member’s box for them to review.

A motion was made and seconded to go into.Executive Session to discuss a Personnel matter at 7:25 pm.

The Board came out of Executive Session at 7:45. Mr. Williams made a motion to adjourn the meeting. No second required.

Meeting adjourned at 7:46 pm.

Respectfully submitted, Carol Hesselbach

Scammer Alert from the Town Clerk

Tuesday 3 September, 2019

Apparently a scammer is contacting people in the area and saying that they did not renew their car registration with the Town and pay the $3 fee.

The only time people pay a $3.00 car registration fee to the Town is if they bring their car registration renewal notice from the State to the town office to have the town clerk give them a temporary registration and send their renewal in for them.

The Town will never contact people to require a $3 fee for a car registration.

Carol Hesselbach, Town Clerk
tclerknewfane@svcable.net
802-365-7772 Ext. 0

Selectboard Agenda Tuesday 9.3.19

TOWN OF NEWFANE SELECTBOARD REGULAR MEETING AGENDA TUESDAY SEPTEMBER 3, 2019
6:00 P.M. NEWFANE TOWN OFFICE
• CALL TO ORDER
• ADDITIONS/AMENDMENTS TO AGENDA
• APPROVAL OF MINUTES
August 19, 2019
• ROAD BUSINESS
Road Foreman’s & Road Commissioner’s Report
See attached Report:
• ADMINISTRATIVE ASSISTANT’S REPORT
See attached Report:
• SCHEDULED MEMBERS OF THE PUBLIC
• UNSCHEDULED MEMBERS OF THE PUBLIC
• OLD BUSINESS
Conflict of Interest Policy
• NEW BUSINESS
Planning Commission -Amended Municipal Resolution form
& designating Municipal Authorizing Official & Grant Administrator
Hunter Brook Road (Rebid) – Open Bids
Lynch Bridge Project- Open Bids
.
• CORRESPONDENCE
State of VT Highway Division Project- Quit Claim Deed Re: Arch Bridge
Windham County Legislative – Broadband Meeting
• PAY ORDERS
• ADJOURN
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Selectboard Meeting August 19, 2019

TOWN OF NEWFANE  SELECTBOARD MEETING

MINUTES August 19, 2019

 

BOARD MEMBERS PRESENT: Hendrik van Loon, Christopher Williams, Shelly Huber, and Angela Sanborn.

OTHERS PRESENT: Jay Wilson, Doris Knechtel, Pamela Corbett, Frank Suponski and Wannetta Powling.

CALL TO ORDER:

The meeting was called to order at 6:00 p.m. by Chair Hendrik van Loon.

ADDITIONS/ AMENDMENTS TO AGENDA:

None

MINUTES:

A motion was made by Ms. Sanborn and seconded by Mr. Williams to accept the minutes for the Boards

August 5, 2019 Regular Meeting the motion carried 3-2 Mr. Fitzpatrick and Ms Huber Abstained (Absent)

A motion was made by Mr. Fitzpatrick and seconded by Ms. Sanborn to accept the minutes for the Board’s

August 12, 2019 Special Meeting The motion carried 5-0

ROAD BUSINESS:

Road Foreman’s & Road Commissioner’s Report:

See attached report.

Ms. Sanborn made a motion to accept the Road Foreman’s Report including approval of the proposed culvert extension from Renaud Brothers. Mr. Fitzpatrick seconded

The motion passed 5-0.

ADMINISTRATIVE ASSISTANT’S REPORT:

See attached report.

A motion to accept the Administrative Assistant’s report was made by Mr. Fitzpatrick, Ms. Sanborn seconded.

The motion carried 5-0.

UNSCHEDULED MEMBERS OF THE PUBLIC:

None

SCHEDULED MEMBERS OF THE PUBLIC:

Pam Corbett VT Department of Health: Regarding Closed Point of Distribution in the event of a public Emergency. A licensed medical provider would oversee distribution of medications to town employees and family members of Newfane first responders. Forms would be available online and thru the Department of Health.

Ms. Huber made a motion to further investigate information. Ms. Sanborn seconded the motion.

Vote Passed 5-0.

Doris Knechtel Homestead Penalties / Late fees:

Thirteen households were late filing for homestead rebates. Penalties for these households would total $4,200. The Selectboard may wave these penalties.

Mr. Fitzpatrick made a motion to waive the penalties for late Homestead rebates.

Mr. Williams Seconded the motion. Vote passed 5-0

 

OLD BUSINESS:

South Newfane General Store:

Discussion ensued

Ms. Huber made a motion to authorize the chair to speak with Town attorney on regarding Liability of the town on abandoned property. Mr. Fitzpatrick seconded the motion. Vote passed 4-1 Mr. van Loon Abstained

Conflict of Interest Policy:

Recommendation was made by Mr. van Loon to review policy independently and to revisit at next meeting.

Ms. Sanborn made a motion to Tabled until September 3, 2019. Mr. Fitzpatrick seconded.

Vote passed 4-1 Mr. van Loon Abstained

NEW BUSINESS:

August 10th animal Control Issue

Mr. Suponski spoke about an incident on August 10th when two dogs were found tied to a tree on Depot Road. Recommendation return two dogs currently held at Humane Society to owners after dogs have been properly licensed with Town Clerk and proof of all fees paid before released by Animal Control Officer and Humane Society.

Mr. Fitzpatrick made a motion to follow recommendations of Animal Control Officer. Ms. Sanborn seconded motion Vote passed 5-0.

CORRESPONDENCE:

Robert Litchfield – Letter to the Editor

Karen Cawrse – Email

Jake Urato- *Email

Act 250 Hearing Recess/ Kindle Farm

Verizon – Business Manager

Emily Long – Broad-band meeting 9/11 @6 pm

Moore Free Library – Local Government Educational, Town meeting November 9th

*Ms. Sanborn made a motion to authorize the chair to write a letter to the dog owners involved. Ms. Huber seconded. The motion Passed 5-0

Mr. van Loon made a motion to send a letter to invite the Verizon representative to a upcoming Board meeting. Ms. Sanborn seconded.  The motion passed

 

PAY ORDERS:

Payroll Warrant No. 11410 in the amount of $4,475.83

Payroll Warrant No. 11411 in the amount of $4,305.50

Accounts Payable No. 20004 in the amount of $ 44,931.03

A motion was made by Ms. Sanborn and seconded Mr. Fitzpatrick to approve the pay orders. The motion Passed 5-0

ADJOURN:

A motion was made by Ms. Sanborn and seconded Mr. Fitzpatrick to adjourn the meeting.

The motion Passed 5-0

Meeting Adjourned at 7:47 pm

Respectfully Submitted,

Wannetta Powling

ROAD FOREMAN’S AND ROAD COMMISSIONER’S REPORT

August 19, 2019

 

  1. After looking at many roads with Emily from WRC, Timson Hill is the next road that will have ditch and culvert work with the Grants-in-Aid money. We have until June 30, 2020 to complete this road.

 

  1. I have a proposal from Renaud Brothers to extend a short cement culvert on the South Wardsboro Rd. It would be a three-sided cement box extending the culvert 6’ for $4500.

 

  1. I looked at the stone wall on Cemetery Hill Rd.; it should have an experienced stone mason to re-lay a section of the wall.

 

  1. I have received the scope of work for Lynch Bridge project. I am awaiting comments on it from the River Engineer before it goes out to bid.

 

  1. The radio repeater on Newfane Hill is now covered by insurance.

 

  1. I have the summary of the speed data from WRC. I will review it and send it along.

 

Thank You,

Jay Wilson Road Foreman

Christopher Williams Road Commissioner

 

ADMINISTRATIVE ASSISTANT’S REPORT

August 19, 2019

August 8th we had a meeting with Cotton Design, re: changing floor plans to create walls between 3 office spaces. Allowing these walls to go to the ceiling will help control privacy issues as well as controlling the noise & echo thru out the rest of our building. Today I phoned Mr. Cotton to discuss their recommendations. Mr. Cotton understood our needs and suggested using the same floor plans they had created 4-5 years ago. Going with this concept, he could estimate our project at $25,000, including extending the heating ducks. He recommends getting some contractors to submit bids.

Hunter Brook Project – went out for rebid with minor changes that were recommended. With mandatory site visit on this Thursday morning, and Labor Day on Monday September 2nd – we will be accepting bids until 3 pm Tuesday September 3rd.

We are experiencing intermittent issues, sending & receiving Email. 2 Technicians from SV Cable worked for over an hour on Friday & then 2 Wired Guys did an update with Microsoft. Unfortunately we are still having issues this morning. 2 Wired Guys was contacted again today, unsure when this problem will be fixed.

On September 18th I will be attending the municipal budget workshop in Montpelier. Is there any one on the Board that would also like attend?

Enclosed in my report is a draft of a letter to Sheriff Anderson inviting him to attend a Selectboard meeting at his convenience, for the Boards approval?

 

Respectfully,

Wannetta Powling

Adopted Town Plan: July 16, 2018

This Draft Town Plan Update / Re-adoption is built on the foundation laid by the hard work and expertise of the many Planning Commissioners that have preceded us.

We, the 2018 Newfane Planning Commissioners appreciate the opportunity to serve the current and future people of Newfane Vermont.

April 2018
Lynn Forrest, Chair
Marcia Hylan, Secretary
Bob McCandless, Past Secretary
Angela Litchfield Sanborn
Ken Estey

Adopted Town Plan 2018-07-16

Town of Newfane Board of Abatement Minutes: August 22, 2019

Town of Newfane Board of Abatement Minutes: August 22, 2019

Attending: Priscilla Cotton, Carol Hesselbach, Gloria Cristelli, Abigail Dillon, Steve Levine, Doris Knechtel, Frank Suponski, Dennis Wiswall, and Melissa Brown.

The hearing was called to order at 7:00 PM by the Chair, Priscilla Cotton, Abatement Request by Frank Mercedes on behalf of NGM Realty, LLC for property at 94 River Road.
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Selectboard Meeting 8.5.19

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Selectboard Meeting August 5, 2019
TOWN OF NEWFANE
SELECTBOARD MEETING
MINUTES
August 5, 2019
BOARD MEMBERS PRESENT: Hendrik van Loon, Christopher Williams and Angela Sanborn.
Absent: Michael Fitzpatrick and Shelly Huber
OTHERS PRESENT: Jay Wilson, Doris Knechtel, Ken McFadden, Joe Castellano, Michael Mayer, Ken Estey and Wannetta Powling.
CALL TO ORDER:
The meeting was called to order at 6:00 p.m. by Chair Hendrik van Loon.
MINUTES:
A motion was made by Mr. Williams and seconded by Ms. Sanborn to accept the minutes for the
Selectboard July 15, 2019 Regular Meeting
The motion carried 3-0.
ROAD BUSINESS:
Road Foreman’s & Road Commissioner’s Report:
See attached report.
Mr. Williams made the motion to accept the proposal for under coating the fleet of highway trucks at the cost of $2230. This cost compares well with what the cost to have the crew do the work and would be better quality. It was seconded by Ms. Sanborn
The motion carried 3-0.
It was asked of the Selectboard to award the Hunter Brook Job, The Chair reread the bids:
A.S Clark $24,800, Fitzpatrick Excavating $ 9,800, BELLCO $63,400, MT3 LLC $73,175 ,
A motion was made by Mr. Williams to award the Bid to A.S. Clark, Ms. Sanborn second the motion.
The motion carried 3-0.
ADMINISTRATIVE ASSISTANT’S REPORT:
See attached report.
A motion to accept the Administrative Assistant’s report was made by Mr. Williams and seconded by
Ms. Sanborn, The motion carried 3-0
SCHEDULED MEMBERS OF THE PUBLIC:
Joe Castellano from the state of VT Right of Way came to make a presentation regarding the upcoming work on the ARCH Bridge #12, to be started in May-October 2021. It was a brief explanation of the Right of Way needed during construction and the detour, Grimes Hill to Route 30.
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Selectboard Meeting August 5, 2019
Mr. Williams made a motion to authorize the chair to accept and sign the purposed Easement, on behalf of the Board Ms. Sanborn Second the motion.
The motion carried 3-0
Ms. Knechtel had three Errors and Omissions: appraisal set by the State Appraiser in 2017& 2018 did not get carried over properly for 2019 on two of the properties and the third property was received during tax sale, and would be considered tax exempt.
Mr. Williams made a motion to certify the report, Ms. Sanborn second the motion.
The motion carried 3-0
UNSCHEDULED MEMBERS OF THE PUBLIC:
None
OLD BUSINESS:
South Newfane General Store, after speaking with Vermont State Troopers it was recommend that the Town of Newfane should send Lisa Murch a certified letter letting her know of the recent activities, in and around her property and to put her on notice that she could be held accountable for activities in her absence. We would hope that she could have an agent secure the premises to avoid any dangerous activities. Mr. William made a motion to postpone sending any mail until we had a confirmed address. Ms. Sanborn Seconded the motion.
The motion Passed 3-0
NEW BUSINESS:
None
CORRESPONDENCE:
A Letter from the newly appointed Sheriff Mark Anderson outlining his plan for serving the public, it was suggested that we should invite Sheriff Anderson to come and speak directly to the board at an upcoming meeting.
Henriette Mantel sent an email asking for help with fixing the stone wall near the Cemetery on Newfane Hill Road as some rocks have fallen into the ditch. It was agreed that Jay would take a look to see it he and the Road crew could help do some of the repair.
PAY ORDERS:
• Payroll Warrant No. 11407in the amount of $4,292.83
• Payroll Warrant No. 11408 in the amount of $5,506.34
• Payroll Warrant No. 11409 in the amount of $6,207.43
• Accounts Payable No. 20003 in the amount of $ 46,603.71
A motion was made by Ms. Sanborn and seconded Mr. Williams to approve the pay orders.
The motion Passed 3-0
ADJOURN:
A motion was made by Ms. Sanborn and seconded Mr. Williams to adjourn the meeting.
The motion Passed 3-0
Meeting Adjourned at 7:00 pm
Respectfully Submitted,
Wannetta Powling
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Selectboard Meeting August 5, 2019
ROAD FOREMAN’S AND ROAD COMMISSIONER’S REPORT
August 5, 2019
1. The lower section of Sunset Lake Rd. ditching and culvert replacement has been completed.
2. The narrow cement culvert on Sunset Lake Rd. has been extended by Renaud Bros. and that culvert has been completed.
3. We were awarded other Grants in Aid grant for $22,820 for ditching and culverts, I have a meeting this week with Emily from WRC to figure out the highest priority road to work on.
4. We have received the Monroe Bridge signed structure grant agreement. We will be working towards getting that out to bid.
5. The Road Erosion Inventory is covering 700 hydrologically connected segments they have complete 300 at this point. (That is 43 miles of road that are included and they have finished 18 ½ miles).
6. The roadside mowing is awaiting a part after a breakdown.
7. We have a proposal to undercoat all the trucks.
8. Underground fuel tanks passed the corrosion testing.
9. The Hunter Brook Rd. bid still needs to be awarded.
10. The Traffic study is almost complete; they will need to redo Newfane Village. Once completed WRC will send us a recap of all the data.
Thank You,
Jay Wilson Road Foreman
Christopher Williams Road Commissioner
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Selectboard Meeting August 5, 2019
ADMINISTRATIVE ASSISTANT’S REPORT
August 5, 2019
• Jay and I met with Jason Borne and Michael Lapointe from Natural Resources Conservation Service on July 22nd at #65 Baker Brook Road, regarding the repairs funded by the Emergency Watershed Projection. There was good communications between all parties. In order to better understand the hydraulics that models the water surface profile of a channel. There was a 2 Person Crew out last week doing field tests of how the rock installed in 2011 is affecting the water surface of the stream. I have not gotten any reports back yet. And it was stated at the visit that in all likely hood nothing would be physically done to the site until next spring or early summer. Because of the timing of the year, and need to do the research and study the original plans.
• I did a Follow up with Sarah Morrissey at Green Lantern regarding the Lease Payment for Browns Road Solar; we should be getting that very shortly.
• There is a meeting scheduled for Thursday afternoon @ 1:30 pm with David Cotton, to proceed with floor plans for the 3 office spaces, it is round table style with Merle, Melissa, Carol, Doris, Myself and any Board member that would like to attend.
Respectfully,
Wannetta Powling

Selectboard Meeting 8.12.19

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TOWN OF NEWFANE
SELECTBOARD SPECIAL MEETING
MINUTES
August 12, 2019
BOARD MEMBERS PRESENT: Hendrik van Loon, Christopher Williams, Angela Sanborn,
Michael Fitzpatrick and Shelly Huber
OTHERS PRESENT: Doris Knechtel, Marion Dowling, Melissa Brown, Thomas Abbotts and Wannetta Powling.
CALL TO ORDER:
The meeting was called to order at 5:00 p.m. by Chair Hendrik van Loon.
BUSINESS:
Review of action taken by The Newfane Selectboard at the August 5, 2019 regular Selectboard meeting relative to highway work at Hunter Brook Road.
Mr. van Loon explained that this meeting was called to give Board members a chance to discuss thoughts and concerns about the awarding of the bid to A S Clark and Sons at the August 5th meeting for work on Hunter Brook Road.
Mr. Fitzpatrick questioned the action as two board members were not at that meeting and the awarding had not been on an agenda since the bids were opened on June 3rd. Mr. van Loon suggested that once action on an item had been deferred to a future meeting it would be on the agenda for following meetings. Mr. Fitzpatrick also questioned awarding a bid when the cost would be above the project budget.
Mr. Williams said he was concerned that Mr. Fitzpatrick had not completed work on a section of Dover Road, for which he had been paid and for which the Town had not received the State share. It was explained that confusion about approval by the right state official was holding that payment up and that would be taken care of when the work was done.
The question of possible conflicts of interest was raised to both Mr. Williams and Mr. Fitzpatrick. Mr. Williams said he had not worked for Clark for over a year and Mr. Fitzpatrick noted that he never took part in discussion on the awarding of bids when he bid’s on work. No decision was requested or reached in either case. Ms. Huber moved that the conflict of interest policy be placed on the next agenda. The motion carried, 4-1, with Mr. van Loon abstaining.
Open to public:
M. Dowling a former Selectboard member, agreed that when the board signed off on the pay orders for the Dover Road work that the Selectboard was not aware that the work had not been approved.
Mr. Williams made a motion to rebid Hunter Brook project. Ms. Sanborn seconded the motion. Vote 4-1 passed; Mr. van Loon abstained.
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Ms. Huber made a motion to have the Chair contact AS Clark to inform them of the need to re- bid the job. Ms. Sanborn seconded the motion. Vote 4-1 passed; Mr. van Loon abstained.
Ms. Huber made a motion to have the invitation to bid include “Not exceeding budgeted amount.”
Ms. Sanborn seconded the motion. Vote 4-1 passed; Mr. van Loon abstained.
Mr. Abbott: Asked if there is work session after the bids are opened to review and discuss input and thoughts? How does the public get a copy of the bids? It’s important that the public have access to know why and how bids are awarded. The board needs to show transparency as to how it makes a decision.
Ms Huber made a motion to add reviewing the conflict of interest policy to the next agenda. Ms. Sanborn seconded the motion. Vote 4-1 passed; Mr. van Loon abstained.
Meeting Adjourned at 6:00 pm

Respectfully Submitted,
Wannetta Powling

Selectboard Agenda 8.19.19

TOWN OF NEWFANE SELECTBOARD REGULAR MEETING AGENDA MONDAY AUGUST 19, 2019
6:00 P.M.
NEWFANE TOWN OFFICE
• CALL TO ORDER
• ADDITIONS/AMENDMENTS TO AGENDA
• APPROVAL OF MINUTES
August 5, 2019
August 12, 2019 Special Meeting
• ROAD BUSINESS
Road Foreman’s & Road Commissioner’s Report
See attached Report:
• ADMINISTRATIVE ASSISTANT’S REPORT
See attached Report:
• SCHEDULED MEMBERS OF THE PUBLIC
Pam Corbett – Department of Health
Doris Knechtel- Homestead Penalties/ Late Fees
• UNSCHEDULED MEMBERS OF THE PUBLIC
• OLD BUSINESS
South Newfane General Store
Conflict of Interest Policy
• NEW BUSINESS
August 10th Animal Control Issue
.
• CORRESPONDENCE
Robert Litchfield -Letter to the Editor
Karen Cawrse- Email
Jake Urato – Email
Act 250 Hearing Recess / Kindle Farm
Verizon – Business Manager
• PAY ORDERS
• ADJOURN
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INVITATION TO BID HUNTER BROOK ROAD REPAIR

TOWN OF NEWFANE
INVITATION TO BID
HUNTER BROOK ROAD REPAIR
(RE-BID)

The Newfane Selectboard is accepting bids for the repair of a sloping section of Hunter Brook Road. GPS 42.94517 -72.66608

MANDATORY: Pre-Bid meeting at the site will take place on August 22, 2019 at 9:00 A.M Work to be completed by October 1, 2019. Project budget is $15,000.

For bid specifications, contact the Road Foreman Jay Wilson at (802) 348-7949 or the Administrative Assistant, Wannetta Powling at (802) 365-7772, Ext. 4. Sealed bids, plainly marked as “HUNTER BROOK ROAD REPAIR”, will be accepted until 4:00 P.M. on September 3, 2019. Bids shall be opened at the Selectboard meeting on September 3, 2019 at The Newfane Town Office 555 Vermont Route 30 Newfane, VT.

The Board reserves the right to accept or reject any and all bids as is in the best interest of the Town of Newfane.

Mailing Address:
Newfane Selectboard
Attn: Wannetta Powling
P.O. Box 36
Newfane, Vermont 05345

Selectboard Agenda August 12, 2019

TOWN OF NEWFANE SELECTBOARD

SPECIAL MEETING AGENDA

MONDAY AUGUST 12, 2019

5:00 P.M.

NEWFANE TOWN OFFICE

  CALL TO ORDER

 BUSINESS

Review of action taken by The Newfane Selectboard at the August 5, 2019

Regular Selectboard Meeting relative to the highway work at the

Hunter Brook Road.

 

  • ADJOURN

 

Selectboard Meeting August 5, 2019

 

 TOWN OF NEWFANE  

SELECTBOARD MEETING

MINUTES August 5, 2019

 BOARD MEMBERS PRESENT:  Hendrik van Loon, Christopher Williams and Angela Sanborn.

Absent: Michael Fitzpatrick and Shelly Huber

OTHERS PRESENT:  Jay Wilson, Doris Knechtel, Ken McFadden, Joe Castellano, Michael Mayer, Ken Estey and Wannetta Powling.

CALL TO ORDER:

The meeting was called to order at 6:00 p.m. by Chair Hendrik van Loon.

MINUTES: 

A motion was made by Mr. Williams and seconded by Ms. Sanborn to accept the minutes for the

Selectboard’s July 15, 2019 Regular Meeting

The motion carried 3-0.

ROAD BUSINESS:

Road Foreman’s & Road Commissioner’s Report:

See attached report.

Mr. Williams made the motion to accept the proposal for under coating the fleet of highway trucks at the cost of $2230. This cost compares well with what the cost to have the crew do the work and would be better quality.  It was seconded by Ms. Sanborn

The motion carried 3-0.

It was asked of the Selectboard to award the Hunter Brook Job, The Chair reread the bids:

A.S Clark $24,800,   Fitzpatrick Excavating $ 9,800,   BELLCO $63,400, MT3 LLC $73,175    ,

A motion was made by Mr. Williams to award the Bid to A.S. Clark, Ms. Sanborn second the motion.

The motion carried 3-0.

 ADMINISTRATIVE ASSISTANT’S REPORT:

See attached report.

A motion to accept the Administrative Assistant’s report was made by Mr. Williams and seconded by

Ms. Sanborn, The motion carried 3-0

SCHEDULED MEMBERS OF THE PUBLIC:

 Joe Castellano from the state of VT Right of Way came to make a presentation regarding the upcoming work on the ARCH Bridge #12, to be started in May-October 2021.  It was a brief explanation of the Right of Way needed during construction and the detour, Grimes Hill to Route 30.

Mr. Williams made a motion to authorize the chair to accept and sign the purposed Easement, on behalf of the Board Ms. Sanborn Second the motion.

The motion carried 3-0

Mr. Mayer spoke about the Green Burial, having gathered signatures on a petition to change the town bylaws. Mr. van Loon and Mr. Fisher both explained to Mr. Mayer that both the request and the petition need to be presented to the Planning Commission.  The Selectboard would wait to hear from the Planning Commission on there decision.  Mr. Fisher agreed to work with the Planning Commission if they needed assistance.

 Ms. Knechtel had three Errors and Omissions: appraisal set by the State Appraiser in 2017& 2018 did not get carried over properly for 2019 on two of the properties and the third property was received during tax sale, and would be considered tax exempt.

Mr. Williams made a motion to certify the report, Ms. Sanborn second the motion.

The motion carried 3-0

 UNSCHEDULED MEMBERS OF THE PUBLIC:

None

OLD BUSINESS:

South Newfane General Store, after speaking with Vermont State Troopers it was recommend that the Town of Newfane should send Lisa Murch a certified letter letting her know of the recent activities, in and around her property and to put her on notice that she could be held accountable for activities in her absence.  We would hope that she could have an agent secure the premises to avoid any dangerous activities.   Mr. William made a motion to postpone sending any mail until we had a confirmed address. Ms. Sanborn Seconded the motion.

The motion Passed 3-0

NEW BUSINESS:

None

CORRESPONDENCE:

A Letter from the newly appointed Sheriff Mark Anderson outlining his plan for serving the public,  it was suggested that we should invite Sheriff Anderson to come and speak directly to the board at an upcoming meeting.

Henriette Mantel sent an email asking for help with fixing the stone wall near the Cemetery on Newfane Hill Road as some rocks have fallen into the ditch. It was agreed that Jay would take a look to see it he and the Road crew could help do some of the repair.

 

 PAY ORDERS:

 

  • Payroll Warrant 11407 in the amount of  $4,292.83
  • Payroll Warrant 11408 in the amount of  $5,506.34
  • Payroll Warrant  11409 in the amount of  $6,207.43
  • Accounts Payable No. 20003 in the amount of $ 46,603.71

 

A motion was made by Ms. Sanborn and seconded Mr. Williams to approve the pay orders.

The motion Passed 3-0

 

ADJOURN:

A motion was made by Ms. Sanborn and seconded Mr. Williams to adjourn the meeting.

The motion Passed 3-0

Meeting Adjourned at 7:00 pm

 Respectfully Submitted,

Wannetta Powling

 

ROAD FOREMAN’S AND ROAD COMMISSIONER’S REPORT

August 5, 2019

The lower section of Sunset Lake Rd. ditching and culvert replacement has been completed.

  1. The narrow cement culvert on Sunset Lake Rd. has been extended by Renaud Bros. and that culvert has been completed.
  2. We were awarded other Grants in Aid grant for $22,820 for ditching and culverts, I have a meeting this week with Emily from WRC to figure out the highest priority road to work on.
  3. We have received the Monroe Bridge signed structure grant agreement. We will be working towards getting that out to bid.
  4. The Road Erosion Inventory is covering 700 hydrologically connected segments they have complete 300 at this point. (That is 43 miles of road that are included and they have finished 18 ½ miles).
  5. The roadside mowing is awaiting a part after a breakdown.
  6. We have a proposal to undercoat all the trucks.
  7. Underground fuel tanks passed the corrosion testing.
  8. The Hunter Brook Rd. bid still needs to be awarded.
  9. The Traffic study is almost complete; they will need to redo Newfane Village. Once completed WRC will send us a recap of all the data.

 

Thank You,

Jay Wilson Road Foreman

Christopher Williams Road Commissioner

 

ADMINISTRATIVE ASSISTANT’S REPORT

August 5, 2019

  • Jay and I met with Jason Borne and Michael Lapointe from Natural Resources Conservation Service on July 22nd at #65 Baker Brook Road, regarding the repairs funded by the Emergency Watershed Projection. There was good communications between all parties. In order to better understand the hydraulics that models the water surface profile of a channel. There was a 2 Person Crew out last week doing field tests of how the rock installed in 2011 is affecting the water surface of the stream. I have not gotten any reports back yet. And it was stated at the visit that in all likely hood nothing would be physically done to the site until next spring or early summer. Because of the timing of the year, and need to do the research and study the original plans.
  • I did a Follow up with Sarah Morrissey at Green Lantern regarding the Lease Payment for Browns Road Solar; we should be getting that very shortly.
  • There is a meeting scheduled for Thursday afternoon @ 1:30 pm with David Cotton, to proceed with floor plans for the 3 office spaces, it is round table style with Merle, Melissa, Carol, Doris, Myself and any Board member that would like to attend.

Respectfully,

Wannetta Powling