Monday March 2, 2020 Newfane Selectboard Agenda

Monday March 2, 2020

·CALL TO ORDER

ADDITIONS/AMENDMENTS TO AGENDA

APPROVAL OF MINUTES

  • February 18, 2020 Regular Meeting

    ·  ROAD BUSINESS

    Road Foreman’s & Road Commissioner’s Report

          
    ·   ADMINISTRATIVE ASSISTANT’S REPORT

     ·   SCHEDULED MEMBERS OF THE PUBLIC

    ·  UNSCHEDULED MEMBERS OF THE PUBLIC

    OLD BUSINESS      

    · NEW BUSINESS

    Review of Warning/Plans for Town Meeting

    March 5 Selectboard Organizational Meeting

    · CORRESPONDENCE

    ·  PAY ORDERS

    ADJOURN

 

 

 

 

 

 

 

 

Selectboard Minutes February 18, 2020

Tuesday February 18, 2020
BOARD MEMBERS PRESENT: Hendrik van Loon, Christopher Williams, Shelly Huber, Michael Fitzpatrick and Angela Sanborn.
 OTHERS PRESENT: Jay Wilson, Marion Dowling, Merle Tessier, Erica Walch, Wannetta Powling and BCTV.
CALL TO ORDER: The meeting was called to order at 6:00 p.m. by Chair Hendrik van Loon.
MINUTES:
A motion was made by Ms. Sanborn to accept the Minutes of February 3, 2020 regular meeting Mr. Williams seconded.   The motion carried.
ROAD FOREMAN’S AND ROAD COMMISSIONER’S REPORT:
I apologize that there is no written report tonight; my computer was going thru an update. And then I need to go out to attend the roads.
  • We are looking at Northeast percurdues safety with Dover to share the cost.
  • The new light at the garage are completely installed and may need to get just one more for the corner.
  • People need to understand the little bit of snow on the road when we are expecting freezing rain, is to lay down the sand and plow it all off works much better than just sheets of ice.
  • Plans for the Sand and Salt are in front of you tonight, I apologize for the extremely small print these are intended to be printed on much larger piece of paper.
The Windham Regional is in charge of the planning and VTrans will send the work out to bid and then give recommendations to the Board.
There is projected $400,000 for the build with $320,000 in grant money and the towns share would be $ 80,000.  We can see that most of the cost is in the concrete the footings are 9′-10′ so that when you go in with the bucket loader you don’t know the walls
Ms. Sanborn made a motion to accept the Road Foreman’s report. Ms. Huber seconded.
The motion carried.
ADMINISTRATIVE AS SISTANT’S REPORT:
  • The Town Report will be here in the next day or 2, and will go out ASAP with help from Carol, Melissa, Doris and Marion has volunteered to help with labeling. I have spoken with Jay to get help taking them to the PO.
  • I have gone to the last 3 Windham Regional Broadband meetings; in your package tonight is the survey they would like us to send out to Newfane, Williamsville, South Newfane and Brookside residents. They have set up an online site for people take the survey, but for those that don’t have internet service we can leave some with the town clerk, and have some available at the town meeting. We hope for a good return.
  • I needed to reschedule the Public Hearing until the 9th of March for the proposed (Natural Burial) Bylaw Changes. This allows for the 15 days needed for Warning the hearing.
  • There was an issue with the Rental of the Williamsville Hall this past weekend for a Birthday party, with the Boards permission I would like to refund the rental fee. The heat didn’t work in parts of the building, the shoveling did not get done, and there were dirty dishes in the sink in the kitchen and trash in the Bathrooms. As well as the floors were not clean.
Ms. Sanborn made a motion to accept the Administrative Assistants report, Mr. Williams seconded. The motion carried.
SCHEDULED MEMBERS OF THE PUBLIC:
Erica Walch from the Moore Free Library would like to see additional posting of the Selectboard minutes and agenda’s.  She would be willing to post them at the Moore Free Library as well if they could be emailed to her. The Board agreed to do this.  An additional suggestion was to check with the Post Master to see if town notices could be displayed there as well.
The Moore Free Library has year offered to hold a Nuts & Bolts of Local Government.  It helps those to navigating the town report as well as understanding Robert Rules of Order.  There will be a meet the candidate for those that are running for election; I understand there is no opposition to the candidates running for re-election. It would be nice if the town were to hold a candidate’s forum next year.
Merle Tessier Zoning Administrator one of the biggest issues as Zoning Administrator is to deal with enforcing private road conditions. , as an emergency vehicle costing ½ million dollars going out on a call and is not be able to safely navigate the private roads, because of the lack of recommended upkeep.  It would consider a town plan rewrite for this area of concern, as well as the backing of Town officials when there is an issue to be considered.   The other concern is lack of building permits obtained before a build.  Right now the permit is generally $10.00 and the fine would be an additional $10.00.
           The first plan of action would be to go to the DRB and Selectboard than the Planning Commission for major updates of the bylaws.   The Lister’s get a copy of each permit that is issued and when they go out and about, they are able to compare the Listers cards with the improvements.  Is it a lack of Understanding regarding Zoning Permits? Should a Welcome to Newfane Package be made available listing the town required permits needed help?
NEW BUSINESS:
A motion by Ms. Sanborn to have the Chair draft a letter to Windham Regional Commission for Newfane’s Intent to Participate in Broadband Wireless was seconded by Mr. Fitzpatrick
The motion carried
A motion by Ms. Sanborn to appoint Ms. Forrest as point of contact person Ms. Huber seconded.

The motion carried

 CORRESPONDENCE:
1.       Gloria Cristelli Email – Green up Coordinator
2.       Deborah Luskin Email – Child Care for Town meeting
3.       Prevent Child Abuse – Pin Wheel Sale
 PAY ORDERS:
  • Payroll Warrant 11438 in the amount of $5,497.39
  • Payroll Warrant 11439 in the amount of $5,429.72
  • Accounts Payable 20017 in the amount of $ 40,761.53
A motion was made by Mr. Williams and seconded by Ms. Sanborn to approve the pay orders.
The motion carried
ADJOURN:
A motion was made by Mr. Williams to adjourn the meeting. Meeting Adjourned at 7:30 pm.
Respectfully Submitted, Wannetta Powling

New Date – Public Hearing Notice

PUBLIC HEARING NOTICE

 The Newfane Selectboard will hold a public hearing as provided for in 24VSA/4442

at 6:00 p.m. on Monday, March 9, 2020 at the Newfane Town Office to hear comment

on a proposed amendment to Article 3, Section 343 of the Newfane Zoning Bylaws to

Establish Natural Burial as a Conditional Use in Resource Districts in the Town.

Copies of the proposed amendment are Available from the Administrative Assistant

to the Board during regular working hours.

Hendrik W. van Loon

Chair

Dated: Febraury14th, 2020

Tuesday February 18, 2020 Selectboard Agenda

CALL TO ORDER

 ADDITIONS/AMENDMENTS TO AGENDA

 APPROVAL OF MINUTES

  •  February 3, 2020 Regular Meeting

  ROAD BUSINESS

Road Foreman’s & Road Commissioner’s Report

  • Salt Shed Plan’s

 ADMINISTRATIVE ASSISTANT’S REPORT

 SCHEDULED MEMBERS OF THE PUBLIC

  •  Erica Walch
  •  Merle Tessier – Zoning Administrator

 UNSCHEDULED MEMBERS OF THE PUBLIC

 OLD BUSINESS      

 NEW BUSINESS

  • Broad Band Wireless
  1.    Letter of Particapation
  2.     Contact Person

 

CORRESPONDENCE 

  1. Laettia Ashmore – Frank Mercede & Son – Radway Hill Property
  2. Gloria Cristelli – Email
  3. Deborah Luskin – Email

 PAY ORDERS

ADJOURN

 

Pre-Town Meeting for Newfane at Moore Free Library

The Moore Free Library in Newfane will host a Pre-Town Meeting and Candidates Night on Monday, February 24th.

All candidates for elected office in the town have been invited. None of these positions is contested (there is only one candidate for each position). This is an opportunity to ask questions and gain understanding of the budget, report, articles being voted upon and town governance. All residents of the town of Newfane (this includes Williamsville, South Newfane, and Brookside) are welcome to attend.

From 6:30 to 7:00 PM, candidates running for town elections have been invited to participate in a meet and greet. While there are no contested elections in the town, residents will be able to meet candidates and learn more about them and why they chose to run for office.

At 7:00 PM, the Pre-Town Meeting will begin. Melissa Brown, Newfane Treasurer, and Deborah Lee Luskin, Newfane Moderator, will be present to discuss the articles on the ballot, the budget, and the 2019 Town Report. The format and flow of the meeting and the procedure for discussion and making motions will also be discussed.

Newfane residents are asked to bring their town report (which should arrive by mail before the meeting). There will be a few extra on hand for those who haven’t received the report in the mail.

The Moore Free Library is located at 23 West Street in Newfane. On street parking is available.

Newfane Selectboard Minutes Monday February 3, 2020

BOARD MEMBERS PRESENT: Hendrik van Loon, Christopher Williams, Shelly Huber, Michael Fitzpatrick and Angela Sanborn.

OTHERS PRESENT: Jay Wilson, Marion Dowling, Lynn Forrest, Robert Fisher, Richard Marek, Wannetta Powling and BCTV.

CALL TO ORDER:

The meeting was called to order at 6:00 p.m. by Chair Hendrik van Loon.

ADDITIONS/ AMENDMENTS TO AGENDA:

New Business – Broadband

 MINUTES:

A motion was made by Ms. Sanborn to accept the Minutes of January 21, 2020 regular meeting Mr. Williams seconded.   Ms. Huber, Mr. Fitzpatrick abstained

The motion carried.

 

ROAD FOREMAN’S AND ROAD COMMISSIONER’S REPORT:

  1. I met with a representative from Nicom who gave us suggestions and pricing on crack sealing the pavement. We also prioritized the crack sealing in town for the next couple years, by doing this we should get a little longer from the pavement .
  2. The Sand/Salt shed project should be on the agenda for review at the next meeting.
  3. We received the AOT Environmental approval on the Depot Rd. box culvert so things are moving a little forward.
  4. Last week Wade from VLCT came to the garage and did an inspection. He has made suggestions for us to complete like he did with the office and Williamsville Hall. One item he wanted was the load rating posted on the upstairs parts area, the engineer had done this when the building was completed so we just need to locate and post it. Another suggestion is VLCT’s online training, I have been completing this.
  5. Jeff Nugent from WRC has loaded the Erosion and culvert inventory onto my iPad so I can use it while out on the road to locate high priority segments and locate the beginning and the end of each segment. It also has the notes on culverts with size and condition.

Mr. Fitzpatrick made a motion to accept the Road Foreman’s report. Ms. Sanborn seconded.

The motion carried.

EXECUTIVE SESSION:

Mr. van Loon requested a motion to go into Executive Session. To discuss a legal matter 1 V.S.A. 313 (a) (2)

Ms. Sanborn made a motion to go into Executive Session, with Mr. Fisher and the Administrative Assistant, Mr. Williams seconded the motion

The motion carried, Selectboard entered Executive Session, at 6:06pm

Selectboard retired from Executive Session, at 6:45pm

Ms. Sanborn made a motion to act upon the decision from the Executive Session, and ask Mr. McFadden to meet with the Selectboard at a future date. Mr. Williams seconded.

The motion carried

ADMINISTRATIVE AS SISTANT’S REPORT:

  1. The Town Report was sent this off to the printers on Friday. I will have the proof back by February 11, to make any changes needed. Town Reports will be delivered here by the 20th. And need to mail no later than the 22nd.   Which will be 10 days before Town Meeting.
  1. On Friday January 31st, I received an email from WRC. They had found a problem with the mapping documents from the US Census Bureau. They will notify me when this has been corrected.  Currently the US Census Bureau a Boundary mapping verification request, is in a folder waiting to go out once I get the word from WRC.

Mr. Fitzpatrick made a motion to accept the Administrative Assistants report, Ms. Sanborn seconded.

The motion carried.

SCHEDULED MEMBERS OF THE PUBLIC:

Robert Fisher

UNSCHEDULED MEMBERS OF THE PUBLIC:

(Not warned on the Agenda)

Richard Marick request of the Selectboard to consider The Newfane Hill’s 1st Common and Historical Burial Ground, be added to the list of cemeteries Mr. Gray currently cares for.  Mr. Marick and other volunteers have removed brush and other debris from the trails, historical information is now clearly visible.   This work has also revealed the locations of additional grave markers, Information from the Minister’s Journal (1774-1810) list 19.   Work is being done by a number of volunteers to replace the sign this spring.

Mr. Fitzpatrick made a motion to ask Mr. Gray to meet and consider the responsibility for the Newfane Hill Common,

Ms Huber Seconded.

The motion carried.

NEW BUSINESS:

Broadband Wireless meeting attended to by Mr. van Loon and Ms. Powling is still in fact findings mission and customer Survey stages. This will be on the agenda for the next Selectboard to consider – “Newfane’s Intent to Participate.”

OLD BUSINESS:

 CORRESPONDENCE:

1. Downs, Rachlin, Martin PLLC – Oak Hill cell tower notice of Intent to upgrade, maintenance

PAY ORDERS:

  • Payroll Warrant 11436 in the amount of $5,627.06
  • Payroll Warrant 11437 in the amount of $6,102.18
  • Accounts Payable 20015 in the amount of $ 35,796.32
  • Accounts Payable 20016 in the amount of $ 936,600.92

A motion was made by Mr. Williams and seconded by Ms. Sanborn to approve the pay orders.

The motion carried

ADJOURN:

A motion was made by Mr. Williams to adjourn the meeting. Meeting Adjourned at 7:45 pm.

Respectfully Submitted, Wannetta Powling

Newfane Selectboard Minutes Tuesday January 21, 2020

Tuesday January 21, 2020

BOARD MEMBERS PRESENT: Hendrik van Loon, Christopher Williams, and Angela Sanborn.

 BOARD MEMBERS ABSENT:  Shelly Huber and Michael Fitzpatrick

OTHERS PRESENT: Jay Wilson, Marion Dowling, Melissa Brown, Wannetta Powling and BCTV.

CALL TO ORDER: The meeting was called to order at 6:00 p.m. by Chair Hendrik van Loon.

ADDITIONS/ AMENDMENTS TO AGENDA:

New Business – Broadband

 MINUTES:

  • A motion was made by Sanborn to accept the Minutes of January 6, 2020 regular meeting

Mr. Williams seconded.

The motion carried.

  • A motion was made by Sanborn to accept the Minutes of January 13, 2019 special meeting

Mr. Williams seconded.

The motion carried.

 

ROAD BUSINESS:

ROAD FOREMAN’S AND ROAD COMMISSIONER’S REPORTWe are working on a pavement assessment of all our blacktop roads to prioritize the roads that need attention. I have reviewed them with Springfield Paving and now VTRANS is going to take a look also. I have a meeting with Nicom tomorrow to look at the crack sealing on the roads that are not scheduled to be paved in the next couple years.

I have been in contact with Carolyn Cota from VTRANS who will be our project manager for the Arch Bridge project. They are planning on putting the bridge out to bid this fall so it is still on schedule.

I forwarded the agenda and minutes of the Depot Rd. box culvert discussion from the meeting on January 13 so hopefully that will continue forward

We had a brief mud season last week and then went back into winter. We had a little mud repair to do so we would be able to plow the snow storm.

Ms. Sanborn made a motion to accept the Road Foreman’s report. Mr. van Loon seconded.

The motion carried.

ADMINISTRATIVE ASSISTANT’S REPORT:

  • The Town Report is in the final stages of proof reading and editing before I send this off to the printers. This will be completed by Thursday.
  • You have tonight the draft policy for the Williamsville Hall committee that you requested. If you would like to review and give any recommendations to the chair I will make any corrections for the Board to approve at the next meeting.
  • We received from the US Census Bureau a Boundary mapping verification request. With the Chair’s authorization I reviewed this and completed this on Friday.
  • I will not be in the office this Friday the 24th.

A motion was made by Ms. Sanborn to accept the Administrative Assistants report, Mr. Williams seconded.

The motion carried.

 

SCHEDULED MEMBERS OF THE PUBLIC:

Melissa Brown – Town Treasure

There were changes to the three articles for the Town Report Book

·         Town Highway Adjustment

·         Capital Fund Expenditures

·         Capital Reserve

This was approved by the auditor to help make things clearer to understand.

 

UNSCHEDULED MEMBERS OF THE PUBLIC:  – NONE

OLD BUSINESS:

1.       Williamsville Hall Policy- after reviewing

Ms. Sanborn made a motion to accept the new Williamsville Hall Policy. Mr. Williams seconded.

The motion carried.

  1. Highway Mileage Report- 69.12 Highway and 12.5 legal trails

Ms. Sanborn made a motion to authorize the board sign the certification of Highway Mileage Report.     Mr. Williams seconded,

The motion carried.

  1. Approve the Budget

Additional changes needed to be made for the final Budget.

  • Windham County tax $ 22,933.00 (increased by 2,933.00)
  • Newfane Hill Cemetery Association $ 500.00

Mr. Williams made a motion to increase the Cemetery maintenance budget, Ms. Sanborn seconded the motion

The motion carried.

Working with our budget figures and with these additional figures $3,433.00; a motion to approval finale budget for publication was made by Mr. Williams and seconded by Ms. Sanborn.

The motion carried.

NEW BUSINESS:

1.     Broadband meeting on January 16th, 2020 at the NewBrook Fire Department this informational meeting  regarding the study for fiber optic to the undeveloped areas was attended by Mr. van Loon and Mrs. Powling.   In the interest of the town participating in the future study a point person is needed to help participate and report back to the Selectboard.  The next scheduled meeting is February 7th; this will be the discussion of survey of intent options to be distributed to residents and area businesses.

2.  Green Burial Bylaw Changes -Discussion regarding  the need for a Public Hearing, regarding the proposal from the Planning Commission on Bylaw Changes, for Green Burial. A motion made by Ms. Sanborn to Tabled until next regular meeting February 3rd, 2020 seconded by

Mr.  Williams, 

Motion carried

CORRESPONDENCE:

  1. Frank Suponski – Resignation of Animal Control & Deputy Health Officer

2.       Ann Landenburger – Village Signage Request

3.       Carol Hesselbach – Hiring Assistant Town Clerk – Peter Putnam

4.       BDCC – Economic Development Survey

5.       Planning Commission -Green Burial Bylaw Changes

PAY ORDERS:

  • Payroll Warrant 11434 in the amount of $4,595.40
  • Payroll Warrant 11435 in the amount of $5,571.41
  • Accounts Payable 20014 in the amount of $ 76,099.25

A motion was made by Mr. Williams and seconded by Ms. Sanborn to approve the pay orders.

The motion carried

ADJOURN:

A motion was made by Mr. Williams to adjourn the meeting.

Meeting Adjourned at 6:50 pm.

Respectfully Submitted, Wannetta Powling

 

 

 

 

 

 

SELECTBOARD MEETING  MONDAY FEBUARY 3, 2020

TOWN OF NEWFANE AGENDA
SELECTBOARD MEETING
NEWFANE TOWN OFFICE
6:00 P.M. MONDAY FEBUARY 3, 2020

• CALL TO ORDER
• ADDITIONS/AMENDMENTS TO AGENDA
• APPROVAL OF MINUTES
January 21, 2020 Regular Meeting
• ROAD BUSINESS
Road Foreman’s & Road Commissioner’s Report
• ADMINISTRATIVE ASSISTANT’S REPORT
• SCHEDULED MEMBERS OF THE PUBLIC
Robert Fisher
• UNSCHEDULED MEMBERS OF THE PUBLIC
• OLD BUSINESS
Proposed Amendment Article 3 Section 343 Zoning by Law
• NEW BUSINESS
Broad Band Wireless
• CORRESPONDENCE
DOWNS, RACHLIN, MARTIN PLLC – State of Vermont Public Commission
• PAY ORDERS
1. Payroll Warrant No. #11436 Amount $5,627.08
2. Account Payable No.#20015 Amount $35,796.32
• ADJOURN

Moore Free Library: Healthy school vacation activities in Newfane

RiseVT Windham County awarded an amplify grant to the Moore Free Library in Newfane to provide Story Time Yoga during the week of school vacation, February 17 to February 21. Families and caregivers are invited to bring children of any age (and children over 10 can come on their own) from 10:30am-11:30am. The class will be taught by Courtney Perkins of Newfane Village Yoga and will feature a different story each day, which will incorporate gentle yoga moves that people of all ages can try. After the story time, there will be a community lunch provided at the Newfane Congregational Church. The yoga story time and the lunch are free and open to all families in the community. Moore Free Library is located at 23 West Street in Newfane and the Congregational Church is on the Newfane Common. Contact the library at (802) 365-7948 for more information.

About RiseVT: RiseVT helps make the healthy choice the easy choice for Vermonters, improving health and reducing healthcare costs. RiseVT utilizes an evidence-based model that engages public-private partnerships, behavior change interventions, and a comprehensive evaluation approach to achieve measurable and sustainable improvement in community health. RiseVT is the lead primary prevention program for OneCare Vermont and is expanding to every county in Vermont by the end of 2020. Learn more at risevt.org.

Erica Walch, Director
Moore Free Library
P.O. Box 208, 23 West Street
Newfane, VT 05345
(802) 365-7948
www.moorefreelibrary.org

Library & Crowell Art Gallery Hours: Tuesday 1-5, Wednesday 1-5, Thursday 2-7, Friday 1-5, Saturday 10-1
Closed Sunday & Monday

Moore Free Library: Valentine Card Making Workshop

The Moore Free Library in Newfane will offer an all-ages card making workshop on Friday, February 7 from 5-6 PM.  Stamping enthusiast Cindy Crawford will bring along paper and rubber stamps to assist participants in making two Valentine’s Day cards. This activity is part of the library’s Family Fun Fridays and will be followed by a free showing of the movie “Abominable”. Like all programs at the Moore Free Library, this program is free and open to the public. This workshop is supported by grant funds from the VT Community Foundation, United Way of Windham County, and Crosby-Gannet Fund. The Moore Free Library is located at 23 West Street in Newfane. For more information: (802) 365-7948 or moorefreelibrary.org

Erica Walch, Director
Moore Free Library
P.O. Box 208, 23 West Street
Newfane, VT 05345
(802) 365-7948
www.moorefreelibrary.org

Library & Crowell Art Gallery Hours: Tuesday 1-5, Wednesday 1-5, Thursday 2-7, Friday 1-5, Saturday 10-1
Closed Sunday & Monday

Moore Free Library: Sewing Classes for Kids

The Moore Free Library in Newfane will be offering free Saturday sewing classes for children aged five and up starting in February. The first session on Saturday, February 1 from 1:00 – 2:00 PM, will be an introduction to sewing where children will learn some basic needle skills and practice sewing on felt. No pre-registration is required for the first session. After that, teacher Cheryl Liston will offer a four-part class the first Saturday of the month, March 7, April 4, May 2, June 6, from 1:00 – 2:00 PM. The class will cover hand sewing and an introduction to using a sewing machine and children will have materials for practice to take home each week. Children who complete all four classes will get a sewing kit to keep. Due to the use of scissors and needles, this class is appropriate for children aged 5 and up. Registration for the four-part series is required and limited to the first five kids who sign up. Call or email the library to join the class or come on Saturday, February 1 to the introductory session. Like all programs at the library, this is offered for free and is open to the public. Moore Free Library, 23 West Street, Newfane, VT (802) 365-7948, moorefreelibrary.commoorefreelibrary@gmail.com

Selectboard Special Meeting Minutes January 13, 2020

January 13, 2020

Special Meeting

BOARD MEMBERS PRESENT: Hendrik van Loon, Shelly Huber, Michael Fitzpatrick, Christopher Williams, and Angela Sanborn.

OTHERS PRESENT: Jay Wilson, Melissa Brown, Frank Suponski and Wannetta Powling.

CALL TO ORDER: The meeting was called to order at 6:00 p.m. by Chair Hendrik van Loon.

 MINUTES:

Minutes of the January 6th regular meeting to be reviewed at the January 18th meeting

UNSCHEDULED MEMBERS OF THE PUBLIC:

Mr. Suponski was in attendance to discuss the Animal Control Officer and the Assistant Health Officer Budget request. Mr. Suponski has concerns for the rate paid for the Animal Control Officer, to respond to calls. Also the issue’s of transporting dogs to the Windham County Humane Society on weekends and after hours.

  • Perhaps the Town would consider charging a fee for the animal control officer to answer a nuisance call, and if there is sufficient reason to issue a ticket.

A motion to go into Executive session was made by Ms. Huber and seconded by Ms. Sanborn.

The motion carried.

Board went into Executive session at 6:10 pm.

Board came out of Executive session at 6:20 pm

Mr. Williams made a motion to leave the Animal control budget as it is, until Town meeting day.

The motion was seconded by Ms. Sanborn.

The motion carried.

ROAD BUSINESS:

Road Foreman’s & Road Commissioner’s Report:

Depot Road Box Culvert plans was discussed with the Selectboard. Mr. Wilson said the next steps could take 4-5 months, before construction begins. The towns would like to see this move along in order to be ready for the Arch Bridge construction set for the late spring of 2021.

There was no public impute.

A motion to move forward with the Depot Road Box Culvert was made by Ms. Sanborn and seconded by Mr. Williams.

The motion carried.

BUDGET:

Other budget line items were discussed, including the need to increase the Cemetery maintenance fund to cover the cost of removing necessary trees before damage to the headstones.

The Selectboard discussed the Williamsville Hall, and the need to paint the building, and the idea was raised to have the building inspected to make a list of future work that could be prioritized.

The Selectboard asked the Administrative Assistant to outline a Policy for the Williamsville Hall for a future meeting.

A motion was made by Mr. Fitzpatrick to leave the Williamsville Hall Budget as is. Ms. Sanborn seconded the motion.

The motion carried.

 

ADJOURN:

A motion was made by Mr. Fitzpatrick and seconded Ms. Huber to adjourn the meeting.

Meeting Adjourned at 8:15 pm,

Respectfully Submitted, Wannetta Powling

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Newfane Selectboard Agenda January 21, 2020

Newfane Selectboard Agenda

TUESDAY –   JANUARY 21, 2020

 ·         CALL TO ORDER

  • APPROVAL OF MINUTES

January 6, 2020 Regular Meeting

January 13, 2020 Special Meeting

·         ROAD BUSINESS

Road Foreman’s & Road Commissioner’s Report

·         ADMINISTRATIVE ASSISTANT’S REPORT

·         SCHEDULED MEMBERS OF THE PUBLIC

Melissa Brown – Capital Articles

·         UNSCHEDULED MEMBERS OF THE PUBLIC

  • OLD BUSINESS

Williamsville Hall Policy

·         NEW BUSINESS

Highway Mileage Report

Meet with Zoning Administrator

Approve Budget

CORRESPONDENCE

  1. Frank Suponski
  2. Email – Ann Landenburger

·         PAY ORDERS

  1. Payroll Warrant #11434 Amount  $ 4,595.40
  2. Payroll Warrant #11435 Amount    (Not Available at time of posting)
  3. Account Payable No.#20014 Amount    (Not Available at time of posting)
  • ADJOURN

 

 

 

Family-Focused Grants Received, Expanded Hours and Offerings at Moore Free Library

The Moore Free Library in Newfane has recently received grants from the United Way of Windham County, the Cosby-Gannett Fund, the Vermont Community Foundation, RISE VT, and the Children’s Literacy Foundation. These grants are all targeted towards increasing family programming and youth engagement at the library.

With the funding, the Moore Free Library will be expanding its hours and family offerings. Starting February 1st, the library will host Family Fun Fridays every Friday evening. Coloring and board games will be available from 5-6 PM and at 6 PM, a family movie will be shown in the Crowell Gallery. Popcorn and snacks will be provided. On Saturdays, there will be a weekly activity geared towards kids/families from 1:00 – 2:00 PM.

This grant funding is also supporting a week of Story Time Yoga during school vacation week (February 17 – 22). From 10:30 — 11:30 AM each day that week, families and caregivers of children of all ages are invited to hear a story and learn some gentle yoga moves related to the story, led by Newfane Village Yoga and Kidding Around Yoga certified teacher, Courtney Perkins. After Story Time Yoga, families are invited to gather at the Newfane Congregational Church for a community luncheon.

The Moore Free Library also offers a weekly story time on Thursdays, 10:30 – 11:00 AM, which is an opportunity for young children and their caregivers to get to know each other and listen to stories read aloud. All of these events are free and open to all families and caregivers of children.

Effective February 1, 2020, the Moore Free Library’s hours will be as follows: Tuesday 1-5 PM, Wednesday 2-6 PM, Thursday 1-5 PM (with story time 10:30 – 11 AM), Friday 2-8 PM, Saturday 10 AM – 2 PM. The library will continue to be closed on Sundays and Mondays.

This grant funding will allow the library to offer expanded hours and activities for seven months, as a pilot program. If family engagement and youth attendance increases during this pilot period, the library hopes to secure ongoing funding to make these changes permanent.

The Moore Free Library is located at 23 West Street, Newfane, VT 05345. Moorefreelibrary.org, (802) 365-7948, moorefreelibrary@gmail.com

Erica Walch, Director
Moore Free Library
P.O. Box 208, 23 West Street
Newfane, VT 05345
(802) 365-7948 www.moorefreelibrary.org

Library & Crowell Art Gallery Hours: Tuesday 1-5, Wednesday 1-5, Thursday 2-7, Friday 1-5, Saturday 10-1
Closed Sunday & Monday

NEWFANE SELECTBOARD MINUTES 1.6.2020

TOWN OF NEWFANE SELECTBOARD MEETING MINUTES
Monday January 6, 2019
BOARD MEMBERS PRESENT: Hendrik van Loon, Shelly Huber, Michael Fitzpatrick, Christopher Williams, and Angela Sanborn.
OTHERS PRESENT: Jay Wilson, Marion Dowling, Deborah Luskin, Steve Levine, Janine Rose, Wannetta Powling and BCTV.
CALL TO ORDER: The meeting was called to order at 6:00 p.m. by Chair Hendrik van Loon.
ADDITIONS/ AMENDMENTS TO AGENDA:
MINUTES:
• A motion was made by Ms. Sanborn to accept the Minutes of November 25, 2019 budget meeting
Mr. Williams seconded, Ms. Huber and Mr. Fitzpatrick abstained,
The Motion Carried.
• A motion was made by Mr. Fitzpatrick to accept the Minutes of December 16, 2019 regular meeting Ms. Huber seconded, Mr. Williams and Ms. Sanborn abstained.
The Motion Carried.
• A motion was made by Ms. Sanborn to accept the Minutes of December 23, 2019 budget meeting
Mr. Fitzpatrick seconded.
The Motion Carried.
• A motion was made by Mr. Williams, to accept the Minutes of January 2, 2020 budget meeting
Ms. Huber seconded, Ms. Sanborn abstained.
The Motion Carried.
ROAD BUSINESS:
Road Foreman’s & Road Commissioner’s Report:
1. The tree removal in Williamsville happened last Thursday and everything went well. The part of the tree that was over the fire station had substantial rot Bill Guenther’s assessment was quite accurate.
2. We have to review the Depot Rd. box culvert plans the next time the Selectmen meet. It’s required to be on the agenda as part of the grant requirements. The project stops until we complete this step.
3. We will have to do the same thing for the Sand/Salt shed project. Unfortunately, those plans are not quite ready to be reviewed at the same time.
4. Efficiency VT reviewed the garage lighting because our florescent tubes are all the same age and are starting to burn out. To replace with LED tubes it would be $736, they are suggesting that we replace the fixtures and that would give us about 30% more light and about 20% less cost to run. The town share after rebate would be $1237.
5. A couple of weekends’ ago the heat was off in the Williamsville Hall, it ending up being the emergency switch at the top of the stairs had been shut off. We were thinking that something could be put over the switch to make it more difficult to shut off so it doesn’t get done accidentally.
6. We have been updating to current standards the road name and road signs between So. Newfane and Williamsville and will be continuing down Depot Rd. I was going to skip the area around the Arch Bridge since all of those signs will be updated with the bridge project.
Mr. Fitzpatrick made a motion to accept the Road Foreman’s request to replace the lighting at the town garage,
Ms. Sanborn seconded. The Motion Carried
Mr. Fitzpatrick made a motion to accept the Road Foreman’s report Ms. Sanborn seconded. The Motion Carried
ADMINISTRATIVE AS SISTANT’S REPORT:
Monday Holidays
The next Board meeting January 20th is on a (MLK) holiday and the February 17th (President’s Day) is a federal holiday. What would the Board like to decide on those meeting dates?
A motion was made by Ms. Sanborn to move the Monday January 20th meeting to Tuesday 21st & Monday February17th meeting to Tuesday 18th Mr. Williams seconded The Motion Carried.
A motion was made by Ms. Sanborn to accept the Administrative Assistants report
Mr. Williams seconded, The Motion Carried.
SCHEDULED MEMBERS OF THE PUBLIC:
Williamsville Hall Committee Update – Steve Levine
Fire Alarm installation is complete; we are awaiting inspection of the system by the fire marshal. The phone (land- line in the utility room) system and Wi-Fi has also been installed. With the current funds in the Capital Budget for WHC it has been discussed to use these funds to paint the building. Two estimates have been received; waiting on two others.
Chair van Loon asked if painting was considered capital or maintenance. This would need to be reviewed by the Selectboard for consideration.
• $1800 was used to purchase 10- 60″ round banquet table paid by the donation fund.
• Working on ordering Blinds for the hall, double side for downstairs and blackout blinds for upstairs.
Ms Huber asked for copies of budget expense. Town treasurer Ms. Brown does all of the transaction accounts. Ms. Dowling asked why the Selectboard needed to know about accounts of “BBQ – fund raisers” the chair addressed this question, that it is still considered town owned property and if anything good or bad goes on the Board needs to be aware and have a record.
WHC minutes will be forwarded to the Selectboard monthly.
Ms. Luskin made a comment that the WHC policy was found at the WHC website, They hosted the Nonprofit Green Mountain Conservancy in December and the hall was able to hold seventy people downstairs.
Ms. Luskin stated that the more it is being used for community events, the more people will see that it is a really nice hall for private events and would be more likely that it could be rented and used.
Mr. Levine asked the board to review the updated changes to the hall usage policy and fee changes and if that could be approved and added to the website.
Selectboard recommendations
• Would suggest that the Board handles future purchases for the hall, in excess of a thousand dollars that biding issues be put out by the board to secure the offers, and follow biding policy.
• Outside lighting issues need to be addressed as soon as possible.
• With the assistance of the Road foreman, to minimize the drop off on the side of parking near the hall This will be a spring project.
UNSCHEDULED MEMBERS OF THE PUBLIC:
Town Moderator -Deborah Luskin
Requesting the Board send Town Moderator to training in Montpelier February 5th regarding
“Town Meeting Tune Up”
A motion to send Moderator to training was made by Ms. Sanborn and seconded by Mr. Williams.
The motion carried
Permission to do a Front Porch forum or other inquiries to address concerns
• Parliamentarian for future plans if Moderator is not available, or has questions during the meeting.
• Lunch – organization needs to be addressed / provided by Ladies Aid, or school PTO, or other Non profit.
• Child care for Town Meeting morning –
• Draft for articles for review by the moderator.
We need to look for volunteers willing to organize these needs to increase the attendance at Town Meeting.
OLD BUSINESS:
Confirmation of Planning Commission member (Withdrawn)
NEW BUSINESS:
None
CORRESPONDENCE:
• US Department of Veterans Affairs with Disabilities
• Ian Silverman – Local representative for Consolidated Communications
PAY ORDERS:
• Payroll Warrant No. 11431 in the amount of $5,081.58
• Payroll Warrant No. 11432 in the amount of $5,214.62
• Accounts Payable No. 20013 in the amount of $ 26,799.71
• Payroll Warrant No. 11433 in the amount of $6,906.23
A motion was made by Mr. Fitzpatrick and seconded by Ms. Huber to approve the pay orders.
The motion carried
ADJOURN:
A motion was made by Mr. Fitzpatrick and seconded Ms. Huber to adjourn the meeting.
Meeting Adjourned at 8:35 pm,
Respectfully Submitted, Wannetta Powling