May 2nd 2022, Selectboard Agenda

www.zoom.us/joinameeting                  ID: 972 2791 1757                                 Passcode: 352680

The meeting starts at 6 pm

CALL TO ORDER                                                                                                                                  ADDITIONS/AMENDMENTS TO THE AGENDA                                                                                          APPROVAL OF MINUTES 

    1. April 18th, 2022, Regular  Meeting
    2. April 18th, 2022, Board of Liquor Control

ROAD FOREMAN’S & ROAD COMMISSIONER’S REPORT 

ADMINISTRATIVE ASSISTANT’S REPORT                                                                                                  COMMITTEE REPORT

SCHEDULED MEMBERS OF THE PUBLIC

  1. Sheriff Mark Anderson / Chris Norton- Patrol Supervisor/Public Information Deputy/Windham County Highway Safety Coordinator

 UNSCHEDULED MEMBERS OF THE PUBLIC 

OLD BUSINESS 

    1. Williamsville Hall Steve Levine- Preservation Trust Assessment
    2. Towns Obligations Cannabis Follow Up – Katy Johnson-Aplin
    3. Next steps for researching ARPA funding options – Ann Golob

NEW BUSINESS 

CORRESPONDENCE

PAY ORDERS

  1.  Payroll Warrant No #11566                        Amount $    4,944.22
  2. Payroll Warrant No #11568                        Amount $    N/A
  3. Account Payable No # 22023A                    Amount $    975.00

 ADJOURN

The Board of Liquor Control Will Follow at the close of the Selectboard Meeting

 

 Monday, April 18th, 2022, Board of Liquor Control

Zoom Meeting   https//zoom.us/join         Meeting ID:  972 2791 1757   Passcode:  352680

BOARD MEMBERS PRESENT:  Angela Sanborn, Ann Golob, Jeffrey Chevalier, and Katy Johnson- Aplin. Absent: Michael Fitzpatrick

OTHERS PRESENT:  Wannetta Powling.

CALL TO ORDER:

The meeting was called to order at 7:26 pm by Selectboard Chair Angela Sanborn.

REVIEW AND APPROVAL OF LIQUOR LICENSES:

  1. Dutton Berry Farm

Ann Golob made a motion, seconded by Katy Johnson- Aplin, to approve the renewal of the Liquor Application for Dutton Berry Farm. Motion passed 4/0

2.  Green Mt Wine Shop

Ann Golob made a motion, seconded by Katy Johnson- Aplin, to approve the renewal of the Liquor Application for Green Mt Wine Shop. Motion passed 4/0

  1. Ricks Tavern

Katy Johnson- Aplin made a motion, seconded by Angela Sanborn, to approve the renewal of Liquor Applications for Ricks Tavern. Motion passed 4/0

  1. C. Creamery LLC (Fat Crow)

Ann Golob made a motion, seconded by Jeffrey Chevalier, to approve the renewal of the Liquor Application for N.C. Creamery LLC (Fat Crow). Motion passed 4/0

  1. Newfane Market

Katy Johnson- Aplin made a motion, seconded by Jeffrey Chevalier, to approve the renewal of the Liquor Application for Newfane Market. Motion passed 4/0

ADJOURN:

Ann Golob made a motion to adjourn at 7:30 pm.

The motion carried unanimously.

Respectfully Submitted,

Administrative Assistant

Wannetta Powling

 

 

Monday, April 18, 2022, Selectboard Minutes

Meeting   https//www.zoom.us/join         Meeting ID:  972 2791 1757   Passcode:  352680

BOARD MEMBERS:  Angela Sanborn, Ann Golob, Jeffrey Chevalier, and Katy Johnson-Aplin

Absent: Mike Fitzpatrick

OTHERS PRESENT:  (In-Person) Jane Douglas, Ken Estey, Julia Tadlock, Peter Kelleher B.C.T.V, and Wannetta Powling

(Zoom) Jay Wilson, Steven John, Edward Collins, Michael Mayer, Katy Gehring, and Nolan Edgar

CALL TO ORDER:   The meeting was called to order at 6:00 pm by Selectboard Chair Angela Sanborn.

ADDITIONS/AMENDMENTS TO AGENDA:    Angela Sanborn turned the first part over to Ann Golob to make an introduction for tonight’s guest speakers.

SCHEDULED MEMBERS OF THE PUBLIC (Guest Speaker) Jane Douglas – Newfane’s Representative to the DV Fiber

(These notes were provided by Jane Douglas.)

Thanks for appointing me as D.V. Fiber representative for another year.  I appreciate your faith in me, the under-qualified.  Fortunately, there are many on the board much more qualified to make an Internet provider municipality successful.

Ed Collins would like to be appointed as an alternate.

IN 1994, Tim Berners-Lee founded the World Wide Web Consortium, and gave away, with no patent, and no royalties, the Internet to the world.  For Free!  What an incredible act of generosity, to give away billions of dollars of software.

Because of that generosity, the Internet is a necessity for today’s world, along with electricity, for business, and for school.

COVID showed how important it was to have fast, reliable internet connections to every house.  It made it possible to remote school and work from home.

My job worked from home, a good job, a good career, and a good salary.  For Vermont to be thriving in the future, we all need internet access.

The cooperative spirit of CUDs is alive in CUDs Vermont’s grand experiment.  Just because you build it, doesn’t mean they will come!

We need to ensure that Vermont will be a good place for our children to live and our senior citizens to get to Facebook each other.

 

Steven John provided information on the efforts of the DV FIBER (CUD) & partners in Biddeford, ME.  They are required by the State to reach more of the remote locations and underserved areas in 24 Towns. Although Newfane residents have limited service we are currently not as bad off as the areas in Marlboro or Halifax with more than 90%+ without any service.

Underserved areas will be the focus when 900 miles of fiber cable will get hung on the poles Green Mountain Power (GMP) is setting. The standard connection will allow 450’ from the poles; an underground conduit will be required for mobile homes to access this Broadband service.

 

There is currently 10.7 Million dollar construction grant for the installation of service. This may not cover all of the expenses and we could conceivably set up donation fund accounts with the CUD to defray the cost of those not able to pay for installation.  ARPA funds could be perfect places where the Selectboard may consider setting a percentage of funds aside to help cover the residents in Newfane with installation expenses as a one-time investment. The average cost to connect is expected to be $1,500.

(Brief Q & A followed.)

APPROVAL OF MINUTES:

  • April 4th, 2022, Regular Meeting

Katy Johnson- Aplin made a motion to approve the April 4th, regular meeting minutes. Ann Golob seconded the motion.  – Motion passed 4/0.

  • April 13th, 2022 Special Meeting

Ann Golob made a motion to approve the April 13thSpecial Meeting. Jeffrey Chevalier seconded the motion.  – Motion passed 3/0/1. Katy Johnson- Aplin abstained.

  •  April 15th, 2022, Condemnation Hearing.

  Katy Johnson- Aplin made a motion to approve the April 15th Condemnation Hearing. Jeffrey Chevalier seconded. Motion passed 3/0/1. Ann Golob abstained.

 ROAD FOREMAN’S REPORT:

  1. The Arch Bridge work is going well, and they have started to pour the cement for the footings.
  2. I had a meeting with Bill Jewell for the gravel pit and he is starting the process of gathering all the information needed for the Act 250 permit. He anticipates it to take 10-12 months to complete.
  3. I had a meeting today for the Newfane village sidewalk/crosswalk scoping study. We expect to have a contract for you to approve at the next meeting.
  4. The condemnation hearing went well, and I hope we can get that filed this week. We can then get the Box Culvert project moving forward again.
  5. We have money enough in traffic safety to order radar sign if you want to. If so, do you want it in South Newfane near Adams Hill (where the one failed last year) or at the south end of Newfane Village?

Motion made by Ann Golob and seconded by Katy Johnson-Aplin to approve replacing a radar sign in South Newfane Motion passed 4/0

 Ann Golob made a motion to accept the Road Forman’s Report. Katy Johnson-Aplin seconded. Motion passed 4/0

ADMINISTRATIVE ASSISTANT’S REPORT: 

  • Ken Estey and Ed Druke would like permission if it is required to place a granite bench in honor of his son (Joshua Druke) in the Newfane Cemetery (the 2nd one, next to his house). And to get permission to do some other clean-up tasks they wish to do around the stone wall near the road.

Ann Golob made a motion seconded by Katy Johnson-Aplin, to approve the placement of a memorial bench and do clean up at the cemetery on Newfane Hill. Motion passed 4/0

  • Greg Record asks the Selectboard to consider their nomination to appoint Martha Stitelman to the Conservation Committee. (Current members are Greg Record-Chairman., Michelle Mortimer-V.C., Carol Hesselbach-Sec., and Jeff Mortimer-Treasure)

Motion made by Katy Johnson- Aplin, was seconded by Jeffrey Chevalier to appoint Martha Stitelman as a commissioner to the Conservation Committee. Motion passed 4/0

  • Thursday, May 12th, will be the 5th annual Southern Vermont Economy Summ It is an all-day learning and networking event for community and business leaders to cultivate change in our community. Is this something that you would like me to register for you?

Selectboard members will review the information and check back with the Administrative Assistant

  • I would like to submit vacation time for May 23rd – 31

Ann Golob made a motion to approve the Administrative Assistant’s Report. Jeffrey Chevalier seconded.

Motion passed 4/0.

COMMITTEE REPORT: Ken Estey. Planning Commission Chair gave an update on the energy audit. This will be useful information for when the Planning Commission updates the Town Plan. All Planning Commission members are attending the Southern Vermont Economy Summit in May.

UNSCHEDULED MEMBERS OF THE PUBLIC:   None

OLD BUSINESS:

Be the Change Pollinator Project – Patrick Kitchens joined the meeting to help clarify the Selectboard’s concerns before granting approval to allow pollinator habitat along the Dover Road, in the areas that were affected by Hurricane Irene. The Town owned properties were part of the buyout after the flood and can never be developed with any type of permanent structures.

It has been suggested that this type of project could in enhance the beauty in the area, as well as provide an important Eco-investment to the natural pollinators in order to reproduce. These are insects like bees, butterflies, beetles, and flies as well as some hummingbirds.  A fear as global agriculture needs more pollinators every day to supply food: crops that depend on these animals are currently yielding 300% more than five decades ago. The extinction of pollinators could put our health at risk, as we lose the ability to grow vegetables, fruit, and seeds- food necessary for a healthy diet, it would also harm the development of medication material, biofuels, and fibers such as cotton and construction like wood.

The Selectboard wanted to clarify that there were residents that had expressed concerns that we could put people’s health at risk with those known to have allergies to bees who would bicycle and walk in these areas.

Patrick would like to have the opportunity to review the locations of these properties to make a determination.  Newfane would not incur any expense for the seeding or maintenance of the habitat.

Future meeting agenda

 

Julia Tadlock – Newfane Mkt.

Julia was present at the meeting to follow up with the Selectboard on her request for A.R.P.A funding to re-establish the (New) Newfane Flea Market.

Newfane Selectboard was not able to provide support to this request at this time.

The Selectboard would first need to develop a procedure and protocols for how to disperse funds.

NEW BUSINESS:  

Jeffrey Chevalier made a suggestion that the rebar taken from the Arch Bridge could be repurposed into art/benches/flower boxes, etc. by local artists. Anyone who is interested can get in touch with Jeffrey. Ann and Jeffrey would work together on a press release.

CORRESPONDENCE:   

None

 PAY ORDERS:

  1.     Payroll Warrant No #11563                          Amount $     4,556.79
  2.     Payroll Warrant No #11565                          Amount $    4,502.32
  3.     Account Payable No # 22022                       Amount $    54,804.44

 Ann Golob made a motion to approve Pay Orders. Jeffrey Chevalier seconded.   

Motion passed 4/0

 

ADJOURN:       Ann Golob made a motion to adjourn. Meeting adjourned at 7:55 pm

Respectfully Submitted,

Wannetta Powling, Administrative Assistant

April 18th 2022, Selectboard Agenda

Zoom Meeting   https://zoom.us/joinameeting            ID: 972 2791 1757   Passcode: 352680

Meetings Starts @ 6 p.m.

  • CALL TO ORDER     
  • ADDITIONS/AMENDMENTS TO THE AGENDA                                                                           
  • SCHEDULED MEMBERS OF THE PUBLIC 
      1.   Steven John & Jane Douglas – DVFiber Broadband Rollout and Recommendation        
  • APPROVAL OF MINUTES 
      1. April 4th, 2022, Regular  Meeting
      2. April 13th, 2022, Special
      3. April 15th, 2022 Condemnation Hearing
  •  ROAD FOREMAN’S & ROAD COMMISSIONER’S REPORT
  • ADMINISTRATIVE ASSISTANT’SREPORT
  • COMMITTEE REPORT
  • UNSCHEDULED MEMBERS OF THE PUBLIC                                                                                                                                                                                                                              
  •    OLD BUSINESS                                                               
      1.        Pollinator Project, Bee the Change
      2.        Julia Tadlock – Newfane Flea Mkt
  • NEW BUSINESS 
  • CORRESPONDENCE
  •  PAY ORDERS
    1. Payroll Warrant No #11563                        Amount $    4,556.79
    2.  Payroll Warrant No #11564                        Amount $    N/A
    3.   Account Payable No # 2219                         Amount $    N/A
  •  ADJOURN
  •  BOARD OF LIQUOR CONTROL To follow the close of Selectboard

The Robert L. Crowell Scholarship

Robert L. Crowell Scholarship – Deadline for applications is May 10, 2022

The Moore Free Library is offering a total of $12,000.00 in scholarships, generously funded by the family of the late Robert L. Crowell. These awards are open to residents of Newfane, S. Newfane and Brookline who are: Graduating high school seniors or GED recipients The scholarship committee will consider academics, personal growth and community service.

Applications should include the following items:
1.A cover page with your name, address and phone number
2.A brief autobiography (including plans for continued study and the name of the school to which you have been accepted)
3.High-school transcript
4.A minimum of 2 letters of reference

Completed applications must be received by May 10, 2022.

Submit by mail to Board of Trustees MFL 23 West St.Box 208 Newfane, VT 05345 Or electronically to moorefreelibrary@gmail.com

Moore Free Library & Crowell Art Gallery
P.O. Box 208
23 West Street
Newfane, VT 05345
(802) 365-7948
moorefreelibrary@gmail.com
www.moorefreelibrary.org
www.facebook.com/MooreFreeLibrary
Preserve our history through conversations communitymemory.moorefreelibrary.org

We welcome your visit to the library & art gallery
Tuesdays, Wednesdays and Fridays 1-5
Thursdays 1-6
Saturdays 10-1

April 4th, 2022, Selectboard Minutes

Zoom Meeting   https//zoom.us/join         Meeting ID:  972 2791 1757   Passcode:  352680

BOARD MEMBERS:  Angela Sanborn (Zoom), Ann Golob, Jeffrey Chevalier, Katy Johnson-Aplin, and Mike Fitzpatrick (phone).

OTHERS PRESENT (In-Person) Chris Campany, Julia Tadlock, Henriette Mantel, Katy Gehring, Sue Berg, Dan Dewalt, Austin Rice – B.C.T.V, and Wannetta Powling.

(Zoom) Maxwell Verdervliet, Linda Campany, Tony Leonard, Lynn Forrest, Melissa Brown, Meg Gonzalez, Juliette Carr, and Jane Douglas.

CALL TO ORDER:   

The meeting was called to order at 6:00 pm by Selectboard Chair Angela Sanborn.

ADDITIONS/AMENDMENTS TO AGENDA:  

Ann Golob asked for an addition to discuss the Williamsville Hall Rental agreement.

Angela Sanborn turned the first part over to Ann Golob to make an introduction for tonight’s guest speakers.

SCHEDULED MEMBERS OF THE PUBLIC

Chris Campany, Executive Director of the Windham Regional Commission (WRC), provided a PowerPoint presentation on how a Vermont Municipal Planning Grant can be used to clarify what is wanted by Newfane residents (more affordable housing options, increased transportation, pedestrian paths, recreation facilities, for example) and what is needed to be done to achieve it. For example, can more housing be built if there is no attention to wastewater issues? Given Newfane’s history of flooding, Campany made the point that it is important to plan to eliminate as much as is possible for a reoccurrence. He recommended walking the riverbank areas with a river engineer who can guide you on where they see problems and the types of remediation that would be needed.

 

Municipal Planning Grants are available through the state; one application can be submitted annually for funds totaling $22,000-$35,000; all applicants are required to provide a minimum 10% match. If the town is willing to use its ARPA funds for this type of planning analysis, more issues can be taken on as well.

 (PowerPoint information is available; see the Admin. Assistant)

Maxwell Vandervliet, Associate Principal of Main Street Group, and a Newfane resident provided a PowerPoint presentation on planning work he recently completed for the town of Waterbury, Vermont. The report is a model for the type of analysis that could be done for Newfane. In Waterbury, the community was interested in ensuring that the “small town/village feel endures” that it will also function as the vibrant centerpiece of the community’s needs and life. He made the point that the analysis focuses on meeting the needs of community members and that in so doing, they were creating a more vibrant downtown that would attract tourists and visitors.

Some of the recommendations that were made to expand housing options for Waterbury included:

  • Work with homeowners who have one and two-bedroom apartments listed on AirBNB to consider the option of longer-term rentals rather than short-term ones. These smaller-sized apartments are exactly the size homes that the majority of Waterbury residents are seeking and cannot find currently in their community.
  • Convert larger houses into two and three smaller apartments.
  • Work with landlords and developers to maximize underutilized structures. One option is to consider creating an accessory dwelling unit (A.D.U.) which is a legal and regulatory term for a secondary house or apartment that shares the building lot of a larger primary home. The unit cannot be bought or sold separately, but they are often used to provide additional income for the homeowner or to provide housing for family members (often referred to as a “mother-in-law” unit).

(PowerPoint information is available; see the Admin. Assistant)

APPROVAL OF MINUTES:

  • March 21, 2022, Regular Meeting

Ann Golob made a motion to approve the March 21 regular meeting minutes. Katy Johnson- Aplin seconded the motion.  – Motion passed 5/0.

  • March 21 Board of Liquor Control Meeting

Katy Johnson- Aplin made a motion to approve the March 21 Board of Liquor Control. Jeffrey Chevalier seconded the motion.  – Motion passed 4/0/1. Mike Fitzpatrick abstained.

  •  March 25, 2022, Emergency Meeting

Katy Johnson- Aplin made a motion to approve the March 25, 2022, Emergency Meeting. Jeffrey Chevalier seconded the motion.  – Motion passed 4/0/1. Mike Fitzpatrick abstained.

ROAD FOREMAN’S REPORT: (Jay Wilson was ill and could not attend the meeting in person; Angela Sanborn read his report.)

  1. The Arch Bridge was down two weeks ahead of the bat deadline, so things are looking good.
  2. I have a meeting Friday with Bill Jewell to look at the gravel pit and to begin the Act 250 process.
  3. I have a meeting in the morning to discuss the bidding for the Sand/ Salt shed with the V.T.R.A.N.S. municipal assistance manager and Margo from WRC.
  4. Don’t forget the condemnation process for 254 Depot Rd. is still on schedule for the April 15th site visit.
  5. We (road crew) are working on roads as they dry out; we still have quite a few the frost is still coming out of. The frost has been coming out slowly, so we haven’t had more problems with mud lately.

Mike Fitzpatrick made a motion to accept the Road Forman’s Report. Ann Golob seconded. Motion passed 5/0

ADMINISTRATIVE ASSISTANT’S REPORT: 

  1. Thursday morning, I completed the second V.L.C.T. (Vermont League of Cities & Towns) training for new and returning Selectboard members. The third (& last) training is on May 11. It will cover some Legal & Effective Meetings procedures.
  2. I have been working with Wendy Wilson at W.C.S.D. (Windham County Sheriff Department) she was able to provide the ticket report from July 2021 to March 2022, which I have included in your packet this evening.
  3. S.W.M.D. (Windham Solid Waste Management District) is applying for federal funding to expand its food waste composting program. They have reached their permitted capacity. Newfane could help benefit the application process by submitting a letter of support for this expansion. The application process needs to be submitted before April 21. Would this be something that the Selectboard can consider supporting?
  4. Mary Sargent is part of the Morris dancers; she called today asking for permission to dance on Sunday, May 29, 2022 (Memorial Day weekend).  On the Newfane Common. I have included her email for your consideration.
  5. Patrick Kitchen from Bee the Change Town Pollinator Project checked in today to ensure that the Town was still interested in allowing them to plan on an acre of land owned by the Town.

Ann Golob made a motion to approve the Administrative Assistant’s Report. Mike Fitzpatrick seconded. Motion passed 5/0.

 Discussion:

(#4) Mike Fitzpatrick made a motion to approve the request for closing the street for the Morris Dancers. Ann Golob seconded. Motion passed 5/0.

 (#3) Ann Golob made a motion to send a letter of support for the W.S.W.M.D. (Windham Solid Waste Management District) Jeffery Chevalier seconded. Motion passed 5/0/0.

The Administrative Assistant will find out if there is a form letter to submit and she will contact Doris Knechtel, Newfane’s representative to the WSWMD to see if she would send the letter for Newfane.

 (#5) Mike Fitzpatrick made a motion to approve the request for allowing planting on Dover Road. Katy Johnson Aplin seconded. Motion passed 5/0.

Dan Dewalt – I think this would be wonderful and suggest doing as many sites as feasible.

Melissa Brown – This may be a concern for people that are highly allergic to bee stings; walking and riding bikes in the area of Dover Rd. could become a problem for them; she asked if they knew how much this would increase the bees in the area.

(#2)  Katy Johnson Aplin and Jeffery Chevalier will review the billing for Windam County Sheriff’s Department and report back to the Selectboard.

TREASURER’S REPORT

A.R.P.A Standard Allowance Compliance and Reporting

Discussion:

Ann Golob made a motion to take the one-time reporting allowance allowed for A.R.P.A. Jeffery Chevalier seconded. Motion passed 5/0.

COMMITTEE REPORT:

None

UNSCHEDULED MEMBERS OF THE PUBLIC: 

None

 

OLD BUSINESS:

            Julia Tadlock – Newfane Mkt.

Julia was present at the meeting and provided additional information with a breakdown of budget expenses and to respond to any questions from her requesting A.R.P.A.  funding to re-establish the (New) Newfane Flea Market at the March 21 meeting. There was a period of questions and answers.

Mike Fitzpatrick made a motion to use some of the A.R.P.A. funds to help the Newfane Flea Market. There was no second. Motion failed.

Discussion ensued.

Board members voiced their support for the Newfane Market venture.

It was unclear what ARPA would require in terms of reporting and documentation if the town made a grant to a separate entity. Treasurer Melissa Brown will do additional research. This item is tabled until the April 18 meeting.

Williamsville Hall Rental agreement

The Hall Committee submitted changes a few weeks ago to the rental agreement, including an hourly rate for holding small meetings or private classes.

Ann Golob made a motion to accept these rate changes; it would allow more people to use the hall. Katy Johnson-Aplin seconded. Motion passed 5/0.

Ann Golob will follow up with Steve Levine regarding the Boards discussion. The Hall committee will provide a revised contract to the Administrative Assistant.

 Re-Adopt Newfane Ordinances & Policies

Discussion: No changes to the Newfane Ordinances & Policies.

Ann Golob made a motion to re-adopt the current policies as they are. Mike Fitzpatrick seconded. 

Motion passed 5/0.

NEW BUSINESS:

None

CORRESPONDENCE:

Erica Walch – Additional information added to what Dan DeWalt said about exploring composting toilets when thinking of wastewater disposal for natural composting.

West River Valley Mutual Aid – adding Newfane to the list of Towns supporting the Vermont “Declaration of Inclusion.”

Ann Golob made a motion to support sending the letter to join the list of other Towns. Angela Sanborn seconded.

Motion passed 5/0. The Administrative Assistant will send the letter.

(Following this discussion, Angela Sanborn and Mike Fitzpatrick withdrew and left the meeting at 8:28 pm.)

 

PAY ORDERS:

  1. Payroll Warrant No #11561                          Amount $    5,064.36
  2. Payroll Warrant No #11562                          Amount $     5,220.83
  3. Account Payable No # 22021                       Amount $    37,962.75

 Katy Johnson-Aplin made a motion to approve Pay Orders. Jeffrey Chevalier seconded.   

Motion passed 3/0

ADJOURN:

   Katy Johnson-Aplin made a motion to adjourn. Meeting adjourned at 8:52 pm

Respectfully Submitted,

Wannetta Powling, Administrative Assistant

 

April 4th, 2022, Selectboard Agenda

Zoom Meeting   https://zoom.us/joinameeting      Meeting ID: 972 2791 1757   Passcode: 352680

  •  CALL TO ORDER                                                                                                                                               
  • ADDITIONS/AMENDMENTS TO THE AGENDA
  • SCHEDULED MEMBERS OF THE PUBLIC                                                                                               
    1. Chris Campany from Windam Regional Commission – Municipal Planning Grants Address Planning Commission Recommendation
    2.  Maxwell Vandervliet – Research Process Housing Analysis Study
  •  APPROVAL OF MINUTES 
    1. March 21st 2022, Regular  Meeting
    2. March 21st 2022 Board of Liquor Control Meeting
    3. March 25th, 2022, Emergency Meeting
  • ROAD FOREMAN’S & ROAD COMMISSIONER’S REPORT 
  • ADMINISTRATIVE ASSISTANT’S REPORT 
  • TREASURER REPORT                                                                                                                                           ARPA: Standard Allowance Compliance and Reporting
  •  COMMITTEE REPORT   
  • UNSCHEDULED MEMBERS OF THE PUBLIC     
  • OLD BUSINESS                                                             
    1.        Re-Adopt Newfane Ordinances & Policies
    2.        Julia Tadlock – Newfane Mkt.                                              .
  • NEW BUSINESS
  • CORRESPONDENCE
    1.         Erica Walch –Comments & Information from 3.21.2020 SB Mtg.
    2.         West River Valley Mutual Aid – Request
  •    PAY ORDERS
    1. Payroll Warrant No #11557                        Amount $    N/A
    2. Payroll Warrant No #11558                        Amount $    N/A
    3. Account Payable No # 2219                         Amount $    N/A
  •  ADJOURN

March 21, 2022, Selectboard Minutes

Masks are required by those attending in-person / if unable to do so; please use the Zoom Link-provided

Zoom Meeting   https//zoom.us/join         Meeting ID:  972 2791 1757   Passcode:  352680

BOARD MEMBERS PRESENT:  

Angela Sanborn, Ann Golob, Jeffrey Chevalier, Katy Johnson- Aplin, and Mike Fitzpatrick (phone)

OTHERS PRESENT:

 (In-Person) Chris Campany, Ken Estey, Julia Tadlock, Emily Houle, Dennis Wiswall, Jory Smith, Dan DeWalt, Austin Rice, – B.C.T.V and Wannetta Powling.

(Zoom) Jay Wilson Bill Gunther, Julie Beth Hinds, Thomas Lee, Tony Leonard, Lynn Forrest, Deborah Luskin, Timothy Taussig, Kate Gehring, Linda Campany, Randy.

 

CALL TO ORDER: 

The meeting was called to order at 6:00 pm by Selectboard Chair Angela Sanborn.

ADDITIONS/AMENDMENTS TO AGENDA:  

Ann Golob asked for an addition to discuss the Efficiency Vermont proposal.

Angela Sanborn turned the first part over to Ann Golob to make an introduction for tonight’s guest speakers.

SCHEDULED SPEAKERS

Ann Golob introduced the two speakers and reminded the audience that these presentations were the first of three sets of presentations to be made to the Selectboard. The presentations are a follow-up to the recommendations from the Planning Commission’s analysis of the town survey conducted in Fall 2021. Tonight’s focus is on why and how to consider town infrastructure projects as a way to expand opportunities for more housing and more business in the town. The emphasis of these presentations is on the value of creating sewer projects.

 Chris Campany, Executive Director from the Windham Regional Commission (WRC), provided a PowerPoint presentation which explained why infrastructure projects are needed for a town to achieve its visions for the future. He explained why infrastructure upgrades are necessary to allow for greater flexibility for businesses and homeowners to offer new services and create greater choices. Campany focused on how water and sewage treatment has not changed much over the decades in a town like Newfane and that without upgrades we are unable to add new homes or expand vital services.  He discussed how a town can begin to understand their existing sewage conditions and quickly reviewed the basic permitting requirements involved in a sewer project.

Next, he discussed housing and the significant change in household size in the past several decades. Our large homes were built when families had several children and often multiple generations lived together. Today the typical rental household is 1-2 people. Focusing on renters he pointed out that older couples on a fixed income (range $15,000-$35,000) are able to afford an average rent of $625. A family renting a home with an income of $30,000 – $75,000 can afford to spend about $1,250 on rent. Yet we all know that rents are significantly higher than that throughout our region.

He reviewed the economics of building multifamily housing and said that given how high the costs are and the need to have at least 20 units or more to cover the expenses, builders are looking for sites where infrastructure such as sewer and water treatment are already installed so they are not required to install it themselves. Without that, builders do not find it economically viable to consider the project.

(PowerPoint information is available; see the Admin. Assistant)

President of Birchline Planning, JB Hinds, is an expert in water resource management, wastewater, storm-water utility, and program development, and has successfully overseen multiple water/sewer projects across Vermont. Wastewater disposal in Vermont is a multi-faceted and expensive problem. In documenting the variety of systems that are out there, she has often found that there are four typical challenges that you run into:

(1) grandfathered systems that do not meet new setback requirements.

(2) unpermitted installations or no system

(3) very expensive systems

(4) a multi-property system with no shared agreement

If Newfane is interested in beginning to look at what their needs are, Hinds recommends considering funding opportunities available thru ARPA, or consider the State Village Wastewater Grants, and/or long-term individual or Town sponsored loans.

To start assessing the opportunities for Newfane, Hinds recommended a four-step process consisting of:

(1) G.I.S. Mapping

  • This provides a central understanding of parcels, existing permits for wells and septic, and required setbacks for state permitting
  • It tells us what’s known, what’s unknown, and where there are physical or regulatory constraints

(2) Identifying Potentially Suitable Sites

  • I.S. & field identification of possible septic capacity
  • You absolutely never know until you work with the property

(3) Off-the-Record Property Owner Outreach

  • Ensuring confidentiality to the property owner, see if you can identify the extent of interest in rectifying current problems and creating capacity for adaptation or growth.

(4) Planning and Education

  • Possible alternatives and next steps
  • Options from elsewhere (recreation fields; individual solutions; group solutions)

Hinds estimated the cost of this initial analysis to be in the range of $40,000 and that it would take a period of 6-8 months to complete.

(PowerPoint information is available; see the Admin. Assistant)

Discussion followed including a request from Dan DeWalt to consider options such as composting toilets where the technology has come a long way from where it was even a few years ago. Hinds agreed that was an option and should be part of the considerations to be evaluated.

The Selectboard thanked the presenters for their time. The next two Selectboard meetings will include other presentations related to the Planning Commission recommendations and after those, the board will begin discussions on follow-up steps.

APPROVAL OF MINUTES:

  • March 7, 2022, Regular Meeting

Ann Golob made a motion to approve the March 7 regular meeting minutes.

Katy Johnson- Aplin seconded the motion.  – Motion passed 5/0

ROAD FOREMAN’S REPORT:

  1. The Newfane Village Scoping Study group is negotiating with DeBois & King, and they are scheduled to have a proposal back by April 15
  2. Wannetta has the Annual Financial Plan from V.T.R.A.N.S. to sign and the Road Standards that we sign each year.
  3. We are in the process of putting out an R.F.P. for a construction supervisor. This engineer will sign off on all aspects of the construction of the sand/salt shed.
  4. The condemnation process for 254 Depot Rd. is still scheduled for the April 15th site visit.
  5. After several mild mud seasons, we are having a bad one this year.

 Mike Fitzpatrick made a motion to accept the Road Forman’s Report. Ann Golob seconded.

Motion passed 5/0

ADMINISTRATIVE ASSISTANT’S REPORT: 

  1. L.C.T. (Vermont League of Cities & Towns) offers (Zoom) training for new and returning Selectboard members. I have provided the list of dates and times for you in the packet tonight. After tonight’s meeting, please let me know if you would like me to register you for the training. I have registered for them myself.
  2. I would like to remind everyone that a School Budget vote is happening this Wednesday, the 23rd, at N.B.F.D. from 9 am -7 pm. Carol will be supervising the voting procedure, and her office will be closed.
  3. Williamsville Hall has provided changes to the rental agreement; this is in your packet and the minutes from their last meeting. Steve Levine has mentioned that he would be available to come to a future meeting if you wanted to discuss these changes before approving them.
  4. I shared the email that was received (this morning) concerning the appeal of the zoning decision, pending further testimony and response from the Environmental Court. Jay & I plan to attend the site hearing Wednesday the 23rd at 9 am to ensure the Town has representation on the Act 250 application for the Natural Burial Grounds on Sunset Lake Road; I will join the 1 pm Zoom conference meeting and report to the Board.
  5. I provided the Newfane Ordinances & Policies at the last Selectboard meeting for your review. I ask the Selectboard if there are no changes to be considered. Are you ready to re-adopt them at tonight’s meeting?

Ann Golob made a motion to approve the Administrative Assistant’s Report. Jeffrey Chevalier seconded.

Motion passed 5/0.   Newfane Ordinances & Policies Tabled until April 4th meeting.

COMMITTEE REPORT 

None

SCHEDULED MEMBERS OF THE PUBLIC

(The information was taken from provided material is available: see the Admin. Assistant)

Julia Tadlock presented her plans to re-open the Newfane Flea Market and is requesting that the town support the project with a grant of $15,000 to cover the start-up costs. The goal of this project is to promote economic growth in the area while hosting a fun weekly event. The re-birth of the Newfane Flea Market would provide a fun, inclusive, family-friendly event every weekend throughout the summer and fall and provide a platform for local small businesses and farmers to generate profit through the sale of goods. Additionally, the local businesses such as The Newfane Country Store, Bigfoot Coffee, Dutton Farm, The Riverbend, etc., would presumably benefit economically from increased traffic through the area on Sundays.

 Tadlock explained that she was inspired to request funding from the town based on the survey conducted by the Planning Commission. Ken Estey from the Planning Commission clarified that the “phony money” used in the survey as a tool to prioritize interest in a project and did not reflect actual money. First, the Selectboard would need to determine if they could use the ARPA money in this way, and then if they would consider using the money to fund unique adventures such as re-opening the Newfane Flea Market.

Ann Golob agreed to contact VLCT experts to clarify if this is a legitimate use of ARPA funds and would try to have the information available for the next meetings on April 4. She also commented that more information was needed to clarify if this was a project that the town should invest in. Tadlock presented a budget for how she would spend the $15,000 from the town but did not submit a business plan or a budget for the entire project including the anticipated income and expenses for the first year and following years.

Julia Tadlock agreed to come to the April 4th meeting.

Comments:

Lynn Forrest asked for contact information, and this was provided juliatadlock@gmail.com

Mike Fitzpatrick favored the idea to support the small business; this is an event that served multi-purposes including volunteers helping with parking to raise money for Grace Cottage and the NewBrook Fire Department.

UNSCHEDULED MEMBERS OF THE PUBLIC:  Dennis Wiswall, Mike McAssey, Jory Smith, Emily Houle, Timothy Taussig, and Bill Gunter.

Several residents of Wiswall Hill Road discussed their concerns regarding the deterioration of road conditions over the past three years and in particular, this year. Dennis Wiswall acknowledged that the increase in the number of full-time residents and increased traffic especially for delivery of packages during the pandemic made conditions worse. Residents are requesting that the issue be addressed and options reviewed to improve the situation. Dennis shared a report from 2005 that addressed various options on how to maintain dirt roads, especially during mud season.

 Timothy Taussig made a suggestion that if the trees were cut down, it would allow more sun to penetrate and help dry out the roads, although he acknowledged that drainage would still be an issue.

Ken Estey pointed out that trees use hundreds of gallons of water and that one of the best ways to draw the water out of the road is by having trees there. He cautioned against removing trees too quickly.

 Mike McAssey requested a root cause analysis be conducted to help us understand what has caused the “washout of the roads and severe mud up,” more so now than in the last 40 years that he has lived there.

Chair Angela Sanborn acknowledged the concerns expressed and had taken a ride up Wiswall Hill Rd and South Wardsboro Rd earlier in the day with Road Forman Jay Wilson. The Selectboard will continue to have discussions and work to see what steps can be taken to improve the situation.

Jay Wilson stated that VTrans Engineer Marc Pickering acknowledged some of the ideas were good in the report that Mr. Wiswall provided, but you first needed to raise the road level to allow for proper drainage. Regarding tree cutting, he pointed out that resistance has been met in the past when this was proposed.

Mike Fitzpatrick agreed to go with Jay and look at making recommendations for areas of road concern. We have recommended having a tree cutter come in and remove trees in certain areas.

Jay Wilson also pointed out that there has been an issue getting quality material to fill the roads and that hopefully, with owning our own pit we will be able to manage better the coarseness of the crushed gravel so that they are not washed away, causing the severity of mud.

Emily Houle brought up that having a new driver in the family with inexperience dealing with the mud conditions has caused her to park at the bottom of the hill. The road conditions would also make getting emergency vehicles to specific locations impossible. She reiterated the request to find a solution now. Most of the four-wheel-drive vehicles are still having difficulty getting thru the 10-12″ of mud.

OLD BUSINESS:

None

NEW BUSINESS:

Ann Golob – Municipalities are offered an opportunity for an   Energy Efficiency study. It would give us a way to start a conversation and get more information, to see if this would be something that might benefit us.

Ann is agreeable to contact for more information.

Ken Estey– Planning Commission (P.C.) had looked into this effort; P.C. had tabled this for more pressing issues but has plans to revisit and revise the Town Plan to include Energy Efficiency. Ken gladly accepted the responsibility and will gather information to share with the Selectboard at a future meeting.

CORRESPONDENCE:

Jon Nordmeyer and neighbors request permission to clear access for a section of Cushing Flats Road for a 3′ wide multi-use trail.

Discussion ensued.

Permission was granted to allow this area to be cleared.

(Following this discussion-attending remotely, Mike Fitzpatrick withdrew and left the meeting at 8:17 pm.)

PAY ORDERS:

  1.  Payroll Warrant No #11558                          Amount $     6,775.56
  2.   Payroll Warrant No #11559                          Amount $     6,393.89 
  3.  Account Payable No # 2220                         Amount $    55,091.54 
  4.  Account Payable No # 2220A                      Amount $    35,481.41

 Ann Golob made a motion to approve Pay Orders. Jeffrey Chevalier seconded.   

Motion passed 4/0

ADJOURN:

   Ann Golob made a motion to adjourn. Meeting adjourned at 8:35 pm

 

Respectfully Submitted,

Wannetta Powling, Administrative Assistant