NEWFANE SELECTBOARD MEETING MINUTES 9.16.19

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TOWN OF NEWFANE SELECTBOARD MEETING MINUTES
September 16, 2019
BOARD MEMBERS PRESENT:
Hendrik van Loon, Christopher Williams, Angela Sanborn and Michael Fitzpatrick
Absent: Shelly Huber
OTHERS PRESENT:
BCTV, Jay Wilson, Marion Dowling, Steven Levine, Jeanne Rose and Wannetta Powling
CALL TO ORDER:
The meeting was called to order at 6:00 p.m. by Chair Hendrik van Loon.
ADDITIONS/ AMENDMENTS TO AGENDA:
Mr. Williams made an Addition: To approve the Amended Minutes of August 19, 2019
Amended in the minutes of August 19, a suggestion was made by Ms. Dowling regarding concerns for recent dog issues. Making changes to the Newfane Dog ordnance and Fee’s.
Ms. Sanborn made Motion to revisit the Dog Ordnance. Michael Fitzpatrick seconded the motion.
MINUTES:
A motion was made by Mr. Fitzpatrick and seconded by Mr. Williams to accept the minutes for the Boards Regular Meeting September 3, 2019
The motion carried 4-0
A motion was made by Mr. Fitzpatrick and seconded by Mr. Williams to accept the minutes for the Board’s August 19, 2019 as Amended
The motion carried 4-0
ROAD BUSINESS:
Road Foreman’s & Road Commissioner’s Report:
See attached report.
A motion was made by Mr. Williams to offer the Bridge work on Hunter Brook Road to Renaud Brothers, and have them start right away. Seconded by Ms. Sanborn – The motion carried 4-0
A motion was made by Ms. Sanborn to accept the Road Foreman’s Report and seconded by
Mr. Fitzpatrick,
The motion carried 4-0
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ADMINISTRATIVE ASSISTANT’S REPORT :
See attached report.
Ms. Sanborn made a Motion to authorize the Chair to sign 2 year contract with Repro, for Printer of Town Report Motion seconded by Mr. Williams. The motion carried 4-0
A motion to accept the Administrative Assistant’s report was made by Ms. Sanborn and seconded by
Mr. Williams, –
The motion carried 4-0
UNSCHEDULED MEMBERS OF THE PUBLIC:
Ms Dowling suggested letter’s asking to remain anonymous, should be addressed to “Newfane Selectboard” via the post office.
Other members of the Selectboard suggested following rules of Procedure – when acting upon anonymous concern from residence.
Ms. Sanborn responded that all correspondence needs to be addressed, when from citizen’s regarding town matters.
SCHEDULED MEMBERS OF THE PUBLIC:
Steven Levine Chair of the Williamsville Hall Committee was present/ with Jeanne Rose, Flowers & Monument cleaned with donation fund.
Hall committee is going to purchase 8-10 round tables and 2-3 long tables at $1600.
With the purchase of the new cushioned chairs, there is now a surplus of chairs. The Hall committee would like to contact the Union Hall in Newfane and donate some of the old double wooden chairs. The Williamsville Hall plans to still retaining 30 sets of these old double wooden chairs.
Country Fire Alarm System will be installing the fire alarm, at the Williamsville Hall with annual contract of $225, for mentoring purpose land line and internet, needs to be installed. Monthly costs will be $ 40.42 paid from operating fund /$45.95 donation funds.
Ms Sanborn made a Motion to accept recommendation for installation of landline and internet with agreed condition of fees and seconded by Mr. Fitzpatrick.
Motion carried 4-0
Hall Committee submitted to the Selectboard for approval, recommendations to increase fees for the rental of the Hall.
Outside flood light with motion sensor to be installed, to address safety concerns
Mr. Levine agreed to contact Cleveland Electric for recommendations and installation.
Board agreed for the committee to get estimates for painting for next summer, Estimates not to exceed $20,000.
Mr. Fitzpatrick made a motion to accept seconded by Mr. Williams
Motion carried 4-0
OLD BUSINESS:
Traffic Study Report – action to be taken at future meeting – scheduled for October 7th Agenda.
Jay made a comment regarding meeting with Traffic Calming committee. Or sending out an invitation to review Traffic Study Report
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NEW BUSINESS:
Budget planning – will begin the opposite Mondays of Selectboard’s regular meetings 1st or 3rd starting October.
Level funding -should be the Goal.
Ms Dowling suggested that part of the budget for special appropriations, organizations are asked to include a letter with funding requesting or meet with the Selectboard. To explain what the organization has done for the residence in the town of Newfane, villages of South Newfane, Williamsville and Brookside.
Renovations for the Town Office Building – the board will need to come back to revisit this issue, after contractor estimates have been received.
Access Permit for Jones Road- this was done over time. Motion to disapprove
Ms Sanborn would like to review the site and Table this until next meeting.
Motion to Denied Permit 2 in favor-2 opposed
Motion did not pass.
CORRESPONDENCE:
• Ted & Sumi Schreyer -Thank you card
• Timothy Shortell – Interest in Serving on Planning Commission
Ms Sanborn made a motion to appoint, Timothy Shortel Planning Commission Mr. Fitzpatrick seconded.
• Bill Guenther – Letter of Resignation 9.16.19
Suggested to send letter of gratitude and thank him for years of service.
Posting of Vacancy for Tree Warden Position
• WSWMD – Sat. October 19 household collection
PAY ORDERS:
• Payroll Warrant No. 11415 in the amount of $4,307.86
• Payroll Warrant No. 11416 in the amount of $4,254.06
• Accounts Payable No. 20006 in the amount of $ 98,962.02
A motion was made by Mr. Williams and seconded Mr. Fitzpatrick to approve the pay orders.
The motion carried 4-0
ADJOURN:
A motion was made by Ms. Sanborn and seconded Mr. Fitzpatrick to adjourn the meeting.
The motion carried 4-0
Meeting Adjourned at 7:30 pm
Respectfully Submitted, Wannetta Powling
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ROAD FOREMAN’S AND ROAD COMMISSIONER’S REPORT
September 16, 2019
1. The paving has been completed in the village. We are awaiting the painting for the crosswalks and striping to be completed. We were able to do some curb work and have corrected the Cross St. entrance to West St.
2. I met with Scott Jensen the State River Engineer and Mike Fitzpatrick at Lynch Bridge and on Hunter Brook Rd. That work is all set to be started.
3. I don’t have any update yet on the stonewall repair pricing on Cemetery Hill Rd.
4. The winter sand bid is ready to go out.
5. I have renewed the Operating Permit for our in-ground tanks at the garage.
6. We have been replacing culverts on Timson Hill, Otis Lane, Sunset Lake and work on Grout Rd. Culvert.
7. We will be pouring cement for more culvert headers at the garage.
Thank You,
Jay Wilson Road Foreman
Christopher Williams Road Commissioner
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ADMINISTRATIVE ASSISTANT’S REPORT
September 16, 2019
• It is the recommendation of the Newfane Health Officer, to request the Selectboard to send notice to the address on record for the Bank (Anaheim CA) that owns the building @ #542 VT Route 30. There is concerned with the continuing poor condition of the building, it is very hazardous for material falling near or into the road.
A local realtor informed the health officer that the property is currently not under contract.
• There has been a request to have the water in our Town Office treated by a local plumber for the sulfur smell. -With the Selectboard’s approval, I would contact Andrew Martin he has given an estimate of $300 for labor and material to treat the well, and change necessary filters. I have been told that he has done this in the past.
• I ‘m not sure if this is still affecting Board members, for a short time we thought that we had our Email issue resolved.
• The Budgeting process will be starting soon, and I have contacted the company that has printed our Town Reports for the past 2 years. I received a price that was less than the price quoted for the 2017 & 2018 contract. While I am still in the learning process, & where as they have experience with the Town of Newfane Report –
I would feel comfortable asking the Board to consider signing another contract for 2 years with REPRO out of Winooski VT.
2019 & 2020 2017-2018
750 books @ $3.42 / $2,565 750 Books @ $3.49 / $2,617
• On September this Wednesday 18th the Chair & I will be attending the municipal budget workshop in Montpelier.
Respectfully,
Wannetta Powling