Newfane Selectboard Minutes Monday February 3, 2020

BOARD MEMBERS PRESENT: Hendrik van Loon, Christopher Williams, Shelly Huber, Michael Fitzpatrick and Angela Sanborn.

OTHERS PRESENT: Jay Wilson, Marion Dowling, Lynn Forrest, Robert Fisher, Richard Marek, Wannetta Powling and BCTV.


The meeting was called to order at 6:00 p.m. by Chair Hendrik van Loon.


New Business – Broadband


A motion was made by Ms. Sanborn to accept the Minutes of January 21, 2020 regular meeting Mr. Williams seconded.   Ms. Huber, Mr. Fitzpatrick abstained

The motion carried.



  1. I met with a representative from Nicom who gave us suggestions and pricing on crack sealing the pavement. We also prioritized the crack sealing in town for the next couple years, by doing this we should get a little longer from the pavement .
  2. The Sand/Salt shed project should be on the agenda for review at the next meeting.
  3. We received the AOT Environmental approval on the Depot Rd. box culvert so things are moving a little forward.
  4. Last week Wade from VLCT came to the garage and did an inspection. He has made suggestions for us to complete like he did with the office and Williamsville Hall. One item he wanted was the load rating posted on the upstairs parts area, the engineer had done this when the building was completed so we just need to locate and post it. Another suggestion is VLCT’s online training, I have been completing this.
  5. Jeff Nugent from WRC has loaded the Erosion and culvert inventory onto my iPad so I can use it while out on the road to locate high priority segments and locate the beginning and the end of each segment. It also has the notes on culverts with size and condition.

Mr. Fitzpatrick made a motion to accept the Road Foreman’s report. Ms. Sanborn seconded.

The motion carried.


Mr. van Loon requested a motion to go into Executive Session. To discuss a legal matter 1 V.S.A. 313 (a) (2)

Ms. Sanborn made a motion to go into Executive Session, with Mr. Fisher and the Administrative Assistant, Mr. Williams seconded the motion

The motion carried, Selectboard entered Executive Session, at 6:06pm

Selectboard retired from Executive Session, at 6:45pm

Ms. Sanborn made a motion to act upon the decision from the Executive Session, and ask Mr. McFadden to meet with the Selectboard at a future date. Mr. Williams seconded.

The motion carried


  1. The Town Report was sent this off to the printers on Friday. I will have the proof back by February 11, to make any changes needed. Town Reports will be delivered here by the 20th. And need to mail no later than the 22nd.   Which will be 10 days before Town Meeting.
  1. On Friday January 31st, I received an email from WRC. They had found a problem with the mapping documents from the US Census Bureau. They will notify me when this has been corrected.  Currently the US Census Bureau a Boundary mapping verification request, is in a folder waiting to go out once I get the word from WRC.

Mr. Fitzpatrick made a motion to accept the Administrative Assistants report, Ms. Sanborn seconded.

The motion carried.


Robert Fisher


(Not warned on the Agenda)

Richard Marick request of the Selectboard to consider The Newfane Hill’s 1st Common and Historical Burial Ground, be added to the list of cemeteries Mr. Gray currently cares for.  Mr. Marick and other volunteers have removed brush and other debris from the trails, historical information is now clearly visible.   This work has also revealed the locations of additional grave markers, Information from the Minister’s Journal (1774-1810) list 19.   Work is being done by a number of volunteers to replace the sign this spring.

Mr. Fitzpatrick made a motion to ask Mr. Gray to meet and consider the responsibility for the Newfane Hill Common,

Ms Huber Seconded.

The motion carried.


Broadband Wireless meeting attended to by Mr. van Loon and Ms. Powling is still in fact findings mission and customer Survey stages. This will be on the agenda for the next Selectboard to consider – “Newfane’s Intent to Participate.”



1. Downs, Rachlin, Martin PLLC – Oak Hill cell tower notice of Intent to upgrade, maintenance


  • Payroll Warrant 11436 in the amount of $5,627.06
  • Payroll Warrant 11437 in the amount of $6,102.18
  • Accounts Payable 20015 in the amount of $ 35,796.32
  • Accounts Payable 20016 in the amount of $ 936,600.92

A motion was made by Mr. Williams and seconded by Ms. Sanborn to approve the pay orders.

The motion carried


A motion was made by Mr. Williams to adjourn the meeting. Meeting Adjourned at 7:45 pm.

Respectfully Submitted, Wannetta Powling