Newfane Selectboard Minutes Tuesday January 21, 2020

Tuesday January 21, 2020

BOARD MEMBERS PRESENT: Hendrik van Loon, Christopher Williams, and Angela Sanborn.

 BOARD MEMBERS ABSENT:  Shelly Huber and Michael Fitzpatrick

OTHERS PRESENT: Jay Wilson, Marion Dowling, Melissa Brown, Wannetta Powling and BCTV.

CALL TO ORDER: The meeting was called to order at 6:00 p.m. by Chair Hendrik van Loon.

ADDITIONS/ AMENDMENTS TO AGENDA:

New Business – Broadband

 MINUTES:

  • A motion was made by Sanborn to accept the Minutes of January 6, 2020 regular meeting

Mr. Williams seconded.

The motion carried.

  • A motion was made by Sanborn to accept the Minutes of January 13, 2019 special meeting

Mr. Williams seconded.

The motion carried.

 

ROAD BUSINESS:

ROAD FOREMAN’S AND ROAD COMMISSIONER’S REPORTWe are working on a pavement assessment of all our blacktop roads to prioritize the roads that need attention. I have reviewed them with Springfield Paving and now VTRANS is going to take a look also. I have a meeting with Nicom tomorrow to look at the crack sealing on the roads that are not scheduled to be paved in the next couple years.

I have been in contact with Carolyn Cota from VTRANS who will be our project manager for the Arch Bridge project. They are planning on putting the bridge out to bid this fall so it is still on schedule.

I forwarded the agenda and minutes of the Depot Rd. box culvert discussion from the meeting on January 13 so hopefully that will continue forward

We had a brief mud season last week and then went back into winter. We had a little mud repair to do so we would be able to plow the snow storm.

Ms. Sanborn made a motion to accept the Road Foreman’s report. Mr. van Loon seconded.

The motion carried.

ADMINISTRATIVE ASSISTANT’S REPORT:

  • The Town Report is in the final stages of proof reading and editing before I send this off to the printers. This will be completed by Thursday.
  • You have tonight the draft policy for the Williamsville Hall committee that you requested. If you would like to review and give any recommendations to the chair I will make any corrections for the Board to approve at the next meeting.
  • We received from the US Census Bureau a Boundary mapping verification request. With the Chair’s authorization I reviewed this and completed this on Friday.
  • I will not be in the office this Friday the 24th.

A motion was made by Ms. Sanborn to accept the Administrative Assistants report, Mr. Williams seconded.

The motion carried.

 

SCHEDULED MEMBERS OF THE PUBLIC:

Melissa Brown – Town Treasure

There were changes to the three articles for the Town Report Book

·         Town Highway Adjustment

·         Capital Fund Expenditures

·         Capital Reserve

This was approved by the auditor to help make things clearer to understand.

 

UNSCHEDULED MEMBERS OF THE PUBLIC:  – NONE

OLD BUSINESS:

1.       Williamsville Hall Policy- after reviewing

Ms. Sanborn made a motion to accept the new Williamsville Hall Policy. Mr. Williams seconded.

The motion carried.

  1. Highway Mileage Report- 69.12 Highway and 12.5 legal trails

Ms. Sanborn made a motion to authorize the board sign the certification of Highway Mileage Report.     Mr. Williams seconded,

The motion carried.

  1. Approve the Budget

Additional changes needed to be made for the final Budget.

  • Windham County tax $ 22,933.00 (increased by 2,933.00)
  • Newfane Hill Cemetery Association $ 500.00

Mr. Williams made a motion to increase the Cemetery maintenance budget, Ms. Sanborn seconded the motion

The motion carried.

Working with our budget figures and with these additional figures $3,433.00; a motion to approval finale budget for publication was made by Mr. Williams and seconded by Ms. Sanborn.

The motion carried.

NEW BUSINESS:

1.     Broadband meeting on January 16th, 2020 at the NewBrook Fire Department this informational meeting  regarding the study for fiber optic to the undeveloped areas was attended by Mr. van Loon and Mrs. Powling.   In the interest of the town participating in the future study a point person is needed to help participate and report back to the Selectboard.  The next scheduled meeting is February 7th; this will be the discussion of survey of intent options to be distributed to residents and area businesses.

2.  Green Burial Bylaw Changes -Discussion regarding  the need for a Public Hearing, regarding the proposal from the Planning Commission on Bylaw Changes, for Green Burial. A motion made by Ms. Sanborn to Tabled until next regular meeting February 3rd, 2020 seconded by

Mr.  Williams, 

Motion carried

CORRESPONDENCE:

  1. Frank Suponski – Resignation of Animal Control & Deputy Health Officer

2.       Ann Landenburger – Village Signage Request

3.       Carol Hesselbach – Hiring Assistant Town Clerk – Peter Putnam

4.       BDCC – Economic Development Survey

5.       Planning Commission -Green Burial Bylaw Changes

PAY ORDERS:

  • Payroll Warrant 11434 in the amount of $4,595.40
  • Payroll Warrant 11435 in the amount of $5,571.41
  • Accounts Payable 20014 in the amount of $ 76,099.25

A motion was made by Mr. Williams and seconded by Ms. Sanborn to approve the pay orders.

The motion carried

ADJOURN:

A motion was made by Mr. Williams to adjourn the meeting.

Meeting Adjourned at 6:50 pm.

Respectfully Submitted, Wannetta Powling