October 19, 2020 Selectboard Minutes

Draft

BOARD MEMBERS PRESENT: Marion Dowling, Shelly Huber, Angela Sanborn and Michael Fitzpatrick. Absent: Christopher Williams,

OTHERS PRESENT:  Merle Tessier, Jay Wilson, Doris Knetchel, BCTV, Wannetta Powling

CALL TO ORDER:

The meeting was called to order at 6:06 p.m. by Chair Marion Dowling.

ADDITIONS/ AMENDMENTS TO AGENDA:

Ms. Sanborn made a motion to move the order of the Agenda Starting with Zoning Administrator to the top Ms. Huber seconded.  Motion passed 4/0.

SCHEDULED MEMBERS OF THE PUBLIC:

Zoning Administrator Merle Tessier- Newfane has not had a change in its fees for over ten years.   Newfane’s zoning fees have been compared with area towns. Submitting a proposed increase in the fees if approved, would not be imposed until 2021 FY that would start July 1.   Discussion of these fees will be considered at the November 9th budget.

There is a current violation of a provisional permit granted by the Development Review Board.  Enforcement action may need to be taken if the current notice of violation is not corrected.  There is currently s a verbal agreement to agree to bring this back in to compliance. If this is not followed it would result in municipal fines being imposed.  The Selectboard needs to be aware of this.

EXECUTIVE SESSION:

Entered into Executive Session at 6:12pm following 1 VSA 313 (a) (3) of the Vermont Statutes.

Adjourned Executive Session at 6:25 pm

A motion was made by Ms. Sanborn to have the Administrative Assistant send letters to all the applicants for the Data Entry position. We thank them for their interest and will notifying them of the Board’s decision. The motion was seconded by Mr. Fitzpatrick.

Motion passed 4/0.

MINUTES:

October 19, 2020 Regular meeting Ms. Sanborn made a motion to accept the minutes, Ms. Huber seconded. 4/0 Motion passed.

October 26, 2020 Budget meeting Mr. Fitzpatrick made a motion to accept the minutes, Ms. Huber seconded.

3/1 Motion passed with Ms. Sanborn abstaining.

ROAD FOREMAN’S AND ROAD COMMISSIONER’S REPORT:

  1. VTRANS has sent us an additional $37,000.00 in highway aid as a onetime payment for us to use on class 2 or 3 roads.
  2. Sawmill Road has been needing repairs on the entrance, there may still be time to do it this fall. The only paving company interested this time of year was DMI from Brattleboro and the price was $9,750 is that something you want to try?

Discussion ensued / Mr. Fitzpatrick made a motion to approve paving costs for DMI.

Ms. Sanborn seconded.

Motion passed 4/0.

  1. The Depot Rd Culvert update: Still awaiting easements.
  2. Windham Regional will be putting out the speed counters tomorrow for the Highway Safety Audit for Newfane Village.
  3. The Sand/Salt shed update: The Town Attorney is working on this.
  4. VTRANS should be putting out the bid for the Arch Bridge this week.
  5. I have ordered a stencil to mark our Cones and signs with; we have had trouble with people taking them.
  6. Land fill on Browns Road has been mowed.

Ms. Sanborn made a motion to accept the Road Foreman’s report, Mr. Fitzpatrick seconded.

Motion passed 4/0.

ADMINISTRATIVE ASSISTANT’S REPORT:

  • There have been a number of complications getting the Monitor hooked up with the proper settings. We have had several people assisting me and testing – tonight is a trial run, so I hope that you will all bear with me.
  • Melissa & I have been working together inputting the proposed figures for the budget on the Nemrc program.
  • The Town Clerk received a Grant for $5,000 from the Center for Tech & Civic Life to assist with needed material for the Election.
  • The insurance for the Town has just been renewed thru VLCT. This covers the entire Town owned property (buildings and the highway vehicles.)

Ms. Sanborn made a motion to accept the Administrative Assistant’s report, Ms. Huber seconded. Motion passed 4/0.

SCHEDULED MEMBERS OF THE PUBLIC:

Social Services funds request qualifications/ for town appropriation considerations.

 Andrea Seaton – Grace Cottage Hospital (funds approved)

Steve Ovenden – Green MT RSVP-(funds approved)

Jessica Cassarino – Visiting Nurse Association & Hospice of VT & NH (funds approved)

 Joan Weir – Williamsville School Preservation (Rescheduled)

Kelly Brown – Health Care and Rehabilitation Services of Southeastern VT (HCRS) (Rescheduled)

 UNSCHEDULED MEMBERS OF THE PUBLIC:

None

OLD BUSINESS:  

Penner Road – Tabled until November 16th.

Road Foreman Jay Wilson will provide a video of the location for the Board to review at the November 16th meeting.

CORRESPONDENCE:

Christine White Personal opinion dealing with newly established committees.

PAY ORDERS:

  1. Accounts Payable No. # 21009                         Amount  $  937,161.82
  2. Payroll Warrant # 11479                                Amount  $ 4,439.63

Ms. Sanborn made a motion to approve pay orders. Mr. Fitzpatrick seconded.

Motion passed 4/0

ADJOURN:

Motion to adjourn was made by Mr. Fitzpatrick @ 7:45 pm.

 

Respectfully Administrative Assistant

Wannetta Powling