Planning Commission Regular Meeting Minutes: Tuesday, May 8, 2018

COMMISSION MEMBERS PRESENT: ​Lynn Forrest, Bob McCandless, Angela Sanborn, Marcia Hylan, Ken Estey by Telephone

OTHERS PRESENT:​ No others present.

CALL TO ORDER: ​The meeting was called to order at 6:08 p.m. by Lynn Forrest, Chair.

ADDITIONS/AMENDMENTS TO THE AGENDA: Printing and posting the minutes and agenda.​ The commission members agreed to have Angela S. post the minutes and agendas in Newfane Village. Lynn F. will print copies for Marcia H. to pick up and post at the Williamsville post office and Williamsville Hall.

Warning of meetings: ​Lynn F. is in contact with Vermont League of Cities and Towns (VLCT) regarding the necessity of posting warnings of special meetings in the newspaper. Bob M. wondered if a blanket notice for special meeting would be acceptable when the Commission knows there will be several in a time period.

MINUTES:
March 27, 2018- Regular Meeting​- Angela Sanborn made a motion to approve the March 27th minutes as corrected: punctuation and meeting place added. Marcia Hylan seconded. The corrected minutes were approved unanimously by voice vote.

April 10, 2018- Regular Meeting​ -Angela S. made a motion to approve the April 10th minutes as corrected: meeting place added. Marcia H. seconded. The corrected minutes were approved unanimously by voice vote.

April 24, 2018- Regular Meeting-​Bob McCandless made a motion to approve the April 24th minutes as corrected: meeting place added. Marcia H. seconded. The corrected minutes were approved unanimously by voice vote.

April 26-27- Special Meeting-​Marcia H. made a motion to approve the April 26-27th minutes as corrected: recess time added and adjournment time changed. Bob McCandless seconded. The corrected minutes were approved unanimously by voice vote.

December 2017 Meeting with DRB – Bob M. willbring to next regular meeting.

NEW BUSINESS:​ Ken Estey’s letter​ regarding inability to attend meetings during the school year. Committee decided to postpone this discussion until July.

AARP Roadmap of Livability Booklets: ​Lynn F. will email to committee members the link so that each of us can request copies.

OLD BUSINESS: Workshops and Conferences.

Marcia H. will update conference list with The Confluence Project events and members names that will be attending the conferences.

Town Plan Updates: Data,​ Housing: ​Since the new census will not be done until 2020, The Commission will have to use the 2010 census data for housing and demographics sections of the plan.

Farms: ​Lynn F. explained why the previous town plan indicated that there were no farms in Newfane, even though there are farms. Commission will do outreach to find the farms in Newfane.

Hearing: ​The hearing notice for the Town Plan’s adoption must be sent to the Brattleboro Reformer and The Commons and posted at all posting locations. Due

Friday, May 11, 2018.
Meetings to make final additions before the May 14th deadline:
Meetings set for Friday, May 11th at 6p.m. at 492 Dover Rd and May 15th at 6p.m. at the Town offices.

CORRESPONDENCE:
​The Planning Commission received town plans from Dummerston and Brookline. We received 8 notices from neighboring towns indicating that they have received our town plan drafts.

WRC: ​Received notice that the Windham Regional Commission’s Windham Regional Energy Plan has been adopted on 4/24/18.

ADJOURN: ​A Motion was made by Angela S. and seconded by Marcia H. to adjourn at 7:47 p.m. The motion carried unanimously by voice vote.

Respectfully Submitted,
Marcia Hylan