Selectboard Budget Meeting Minutes – December 11, 2017

NEWFANE SELECTBOARD

BUDGET MEETING MINUTES

December 11, 2017

BOARD MEMBERS PRESENT:  Marion Dowling, Gary Delius, Mike Fitzpatrick, Christopher Williams

OTHERS PRESENT:   Shannon Meckle, Melissa Brown, Jay Wilson, Shelly Huber

The meeting was called to order at 6:00 p.m. by Marion Dowling, Chair.

ADDITIONS/AMENDMENTS TO THE AGENDA

A motion was made by Gary Delius and seconded by Christopher Williams to move the discussion of the School Map to the beginning of the meeting and to add Capital Expenditures and Selectboard Vacancy to the agenda.  The motion carried unanimously. 

1991 NEWFANE ELEMENTARY SCHOOL MAP

Shannon explained that the map had been donated to the town by the school, and in the letter, it states that if ever the town doesn’t need or want it anymore, it reverts back to the school. She noted that she’d talked to the principal and he was happy to have it back.  A motion was made by Gary Delius and seconded by Christopher Williams to return the map to the school with a thank you for loaning it to the town for so many years.  The motion carried unanimously. 

SELECTBOARD VACANCY

Shelly Huber was present to discuss the Selectboard Vacancy with the Board.  She told the Board about herself and her qualifications. A question and answer period ensued.

A motion was made by Mike Fitzpatrick to appoint Shelly Huber as Selectboard member for a term expiring  March 6, 2017.  The motion was seconded by Gary Delius.

Discussion ensued regarding the fact that this was added to the agenda at the beginning of the meeting and didn’t give others the opportunity to put their names in.  Shannon suggested adding this as the first order of business at the next regular meeting, and if appointed, Shelly can join the meeting right away.

The motion failed.  Shannon will put this on the agenda as the first order of business for December 18, 2017.

RECONCILIATION APPOINTMENT

Melissa reported that Jean Cornish was willing to work on reconciliation.  A motion was made by Mike Fitzpatrick and seconded by Christopher Williams to appoint Jean Cornish to the Reconciliation

 Position. Gary Delius recommended having her come to the next meeting and obtaining a resume, as it is a paid position.  Christopher Williams withdrew his second and the motion failed.

PART TIME ROAD CREW POSITION

The Board reviewed the application of David Bertram.  Both Christopher Williams and Jay Wilson recommended hiring David.  A motion was made by Mike Fitzpatrick and seconded by Gary Delius to hire David Bertram for the part-time, on-call Road Crew position at $15.00/hour.  The motion carried unanimously.

COLA INCREASES

The Board discussed the yearly COLA increases. Mike Fitzpatrick mentioned that in the past they haven’t done percentages because it sets an unfair advantage for those with higher pay.  He suggested giving an hourly increase across the Board.

BUDGET – EXPENDITURES

Gary Delius suggested approving each budget division rather than each line item separately.

Town Officers’ Expense: The Board reviewed the Town Officers’ Expense division. A motion was made by Gary Delius and seconded by Mike Fitzpatrick to approve $5,500.00.  The motion carried unanimously.

Administrative Assistant:  After discussion, a motion was made by Gary Delius and seconded by Mike Fitzpatrick to increase the Administrative Assistant’s salary to $44,722.00, based on a .50/hour increase.

Town Clerk: The Board reviewed the Town Clerk’s requests.  A motion was made by Christopher Williams and seconded by Gary Delius to approve $44,500.00, including Town Clerk’s salary of $36,500.00.  The motion carried unanimously.

Treasurer:  The Board reviewed the Treasurer’s requests.  A motion was made by Gary Delius and seconded by Mike Fitzpatrick to increase the Treasurer’s pay to $36,500.00 per year and approve the division of $38,500.00. The motion carried unanimously.

Delinquent Tax Collector: Shannon explained that this is a place holder, as whatever comes in on the revenue side gets paid to the Collector of Delinquent Taxes on the Expenditures side.  A motion was made by Mike Fitzpatrick and seconded by Gary Delius to approve the division at $10,000.00. The motion carried unanimously.

DRB: After review, a motion was made by Gary Delius and seconded by Mike Fitzpatrick to approve the division at $2,075.00. The motion carried unanimously.

911 Administrator: A motion was made by Gary Delius and seconded by Mike Fitzpatrick to skip over budgeting these items and revisit them during the zoning Administrator’s division discussion. 

Conservation Commission: Shannon reported that the Conservation Commission requested level funding of $100.00.  A motion was made by Gary Delius and seconded by Christopher Williams to level fund the Conservation Commission at $100.00.  The motion carried unanimously.

Listers: The Board reviewed the Listers’ requests.

A motion was made by Mike Fitzpatrick and seconded by Gary Delius to increase the Listers’ pay by .50 per hour to $15.50 per hour each. The motion carried unanimously.

A motion was made by Gary Delius and seconded by Christopher Williams to approve the Listers division at $33,500.00. The  motion carried unanimously.

Planning Commission: Discussion ensued regarding the purchase of a 360-degree camera for use with Skype.  Gary will come up with some numbers for the FY 2019 budget.

A motion was made by Mike Fitzpatrick and seconded by Gary Delius to approve the Planning Commission division at $2,500.00. The  motion carried unanimously.

Zoning Expenses:  $300.00 from the 911 Administrator line items were moved to the Zoning Expenses line items.  A motion was made by Mike Fitzpatrick and seconded by Christopher Williams to approve the Zoning Expense division at $7,125.00. The motion carried unanimously.

Town Office: After review, motion was made by Mike Fitzpatrick and seconded by  Christopher Williams to approve the Town Office division at $29,400.00. The motion carried unanimously. 

CAPITAL DISCUSSION

The Board discussed the method in which the Capital budget should be working, rather than borrowing for each piece of equipment.  Jay and Shannon and Christopher will work on getting the plan updated and come up with recommendations.  The Board will revisit it at that time, closer to Town Meeting.

ADJOURN

A motion was made by Mike Fitzpatrick and seconded by Gary Delius to adjourn at 8:17  p.m.

The motion carried unanimously.

Respectfully Submitted,

Shannon Meckle