Selectboard Meeting July 15, 2019

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Selectboard Meeting July 15, 2019
TOWN OF NEWFANE
SELECTBOARD MEETING
MINUTES
July 15, 2019
BOARD MEMBERS PRESENT: Hendrik van Loon, Christopher Williams, Shelly Huber, and Angela
Sanborn.
OTHERS PRESENT: Jay Wilson, and Wannetta Powling.
CALL TO ORDER:
The meeting was called to order at 6:00 p.m. by Chair Hendrik van Loon.
MINUTES:
A motion was made by Mr. Williams and seconded by Ms. Sanborn to accept the minutes for the Board’s
June 26, 2019 Special Meeting The motion carried 4-0.
A motion was made by Ms. Sanborn and seconded by Mr. Williams to accept the minutes for the Boards
July 1, 2019 Regular Meeting The motion carried 4-0.
A motion was made by Ms. Sanborn and seconded by Ms. Huber to accept the minutes for the Board’s
July 8, 2019 Special Meeting The motion carried 3-1 Mr. Williams Abstained.

ROAD BUSINESS:
Road Foreman’s & Road Commissioner’s Report:
See attached report.
Ms. Sanborn asked if there had been a written estimate for work submitted from Renaud Brothers for
ledge removal on Sunset Lake Road. Jay Wilson confirmed that he had received it and it was submitted.
A motion was made by Ms. Sanborn to accept the Road Foreman’s Report and seconded by Ms. Huber,
The motion passed 4-0

ADMINISTRATIVE ASSISTANT’S REPORT:
See attached report.
A motion to accept the Administrative Assistant’s report was made by Ms. Sanborn and seconded by
Mr. Williams, The motion carried 4-0
UNSCHEDULED MEMBERS OF THE PUBLIC:
Ayres Hemphill from South Newfane and Theresa Maggio of Williamsville came in to discuss the recent
meeting that was attended by 25 neighboring residents and concerned citizens around the South
Newfane General Store. There is concern about individuals squatting in and around the vacant store. 

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Selectboard Meeting July 15, 2019
letter from Charles Bergmann expressing additional concerns and possible solutions was read by the
chair.
The Selectboard admitted that it is a concern and would contact the State Police for additional input, as
well as their recommendations.
SCHEDULED MEMBERS OF THE PUBLIC:
None
OLD BUSINESS:
Floor plans for walls to separate three offices currently, in the Town Office was revisited the Board will
continue to gather information from the architect, including estimates on the construction of the walls.
NEW BUSINESS:
None
CORRESPONDENCE:
VT Department of Health – Regarding Closed Point of Distribution in the event of public Emergency.
Doris Knechtel -Memo requesting appointment as Newfane representative to the Windham Solid Waste
Management District. Ms. Huber made a motion to appoint Ms. Knechtel to the Windham Solid Waste
Management District. Approved 4-0
Michael Lapointe from Natural Resources Conservation Service (Email) regarding on site visit at #65
Baker Brook Road, and repairs funded by the Emergency Watershed Projection form storm October 17,
2011.
A motion was made by Mr. Williams and seconded by Ms. Sanborn to have Mr. Wilson and Ms. Powling
attend the site visit July 22, 2019 to represent the interest of the Town of Newfane. Motion passed 4-0
PAY ORDERS:
 Payroll Warrant No. 11405in the amount of $4,205.54
 Payroll Warrant No. 11406 in the amount of $4,453.28
 Accounts Payable No. 20002 in the amount of $ 32,806.30
A motion was made by Ms. Sanborn and seconded Mr. Williams to approve the pay orders. The motion
Passed 4-0
ADJOURN:
A motion was made by Ms. Sanborn and seconded Mr. Williams to adjourn the meeting. The motion
Passed 4-0
Meeting Adjourned at 7:25 pm
Respectfully Submitted,
Wannetta Powling

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Selectboard Meeting July 15, 2019
ROAD FOREMAN’S AND ROAD COMMISSIONER’S REPORT
July 15, 2019
1. The upper section of Sunset Lake Rd. ditching and culvert replacement has been completed. We
are currently working on the bottom section.
2. I met with Scott Jensen from ANR and John from Renaud Brothers at the narrow culvert in the
middle of Sunset Lake Rd. They expect to start that work later this week.
3. The speed counters are in Windham for a week and will be back next week. They will also be
doing Newfane Village after they complete Brookside.
4. We were awarded the $175,000 structures grant from VTRANS for work at Monroe Bridge on
Dover Rd. We have submitted all the paperwork and should be receiving a signed grant agreement
back from VTRANS soon. Once we have that they will assist us in getting the work out to bid.
5. The Road Erosion Inventory is being done by Windham Regional. There are two interns in town
covering all the roads.
6. The roadside mowing is beginning tomorrow.
Thank You,
Jay Wilson Road Foreman
Christopher Williams Road Commissioner

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Selectboard Meeting July 15, 2019
ADMINISTRATIVE ASSISTANT’S REPORT
July 15, 2019
 I have created a list of the current Vacancies among town positions and a brief description from
the Vermont Secretary of State web site.
 I have spoke with Jay regarding the Emergency Management Plan, and we are going to be working
on updates over next few weeks.
 I completed a Health Officer Report for calls that Mr. Suponski and Dr. Shafer need to file annually.
Mr. Suponski signed the report – and it was filed with the Vermont Department of Health
Electronically.
 I have spoken with Steve Levine at Williamsville Hall regarding the installation of the New Smoke
Alarm System he is ready to proceed. We were awarded a grant for 50% of the cost estimated by
Countryside Alarms – does the Board want to go ahead with this Bid of $5420.00?
Jay, Melissa and I met Thursday to complete an audit for Vermont Department Finance &
Management. This was for all grant money we received during fiscal year 2018 and 2019 required
expenditures of more than $750,000 during fiscal year.
Respectfully Submitted,
Wannetta Powling
7.15.19