TOWN OF NEWFANE
SPECIAL SELECTBOARD MEETING MINUTES
MONDAY, APRIL 23, 2018
BOARD MEMBERS PRESENT: Marion Dowling, Gary Delius, Mike Fitzpatrick, Christopher Williams
OTHERS PRESENT: Edward Druke, Jr., Jay Wilson, Mike Fontaine, Todd Lawley, Doug Demarco, Shannon Meckle
CALL TO ORDER
The meeting was called to order at 6:00 p.m. by Marion Dowling, Chair.
DISCUSSION AND AWARD OF TRUCK BIDS
Marion introduced everyone and gave Jay Wilson the floor. Jay noted that he attempted to get a buy back figure from Western Star, but learned that the General Manager would be coming to the meeting.
Jay stated that upon review of the bid, the Western Star specs call for a frame liner, which is not allowed in the bid. He noted that past experience with the Sterling was another reason to not accept the Western Star Bid.
Doug Demarco of Patriot Freightliner-Western Star was present and spoke regarding the buyback. He noted that it was not part of the bid and should not be considered a deciding factor.
Discussion ensued regarding whether the Western Star has a frame liner or not and whether it was a single axle or a tandem.
Discussion ensued regarding the bid process and rules governing bids.
A motion was made by Gary Delius and seconded by Mike Fitzpatrick to send the bids out again as a re-bid.
Discussion ensued regarding rebidding. It was noted that the bid prices are public knowledge now and could be used to underbid the other bidders.
A motion was made by Christopher Williams to purchase the Mack. The motion was seconded by Marion Dowling. The motion failed with two in favor and two opposed.
Mike noted that the town should not be requesting bids from companies if they don’t intend to accept them. He noted that parts for both trucks are readily available.
Marion noted that she didn’t care which truck was purchased, but felt it was important for the crew to be comfortable with the equipment they were using.
Discussion ensued regarding spec requirements.
The motion failed with two in favor and two opposed.
A motion was made by Christopher Williams and seconded by Gary Delius to send the bids out for a re-bid.
Gary noted that there is nothing wrong with naming the piece of equipment you want and bidding it out to several different dealers.
The motion carried unanimously.
The bids will be opened at May 14, 2018 at 6:00 p.m.
The consensus of the Board of the Board was to bid it with the same specs and send it to the same companies. The Board will leave it to the Crew as to whether to include a buy back figure in the bid.
PURCHASE AND SALES AGREEMENT – WW BUILDING SUPPLY:
The Board reviewed the Purchase and Sales Agreement. Shannon noted that the town attorney did not have any specific concerns, and just wanted the deed reference information filled in.
A motion was made by Mike Fitzpatrick and seconded by Christopher Williams to sign the Purchase and Sales agreement, adding the book and page number for reference. The motion carried unanimously.
A motion was made by Gary Delius and seconded by Mike Fitzpatrick to authorize Marion to sign the Subdivision application. The motion carried unanimously.
A motion was made by Mike Fitzpatrick and seconded by Christopher Williams to adjourn at 7:20 p.m. The motion carried unanimously