Selectboard Meeting April 7, 2011
APRIL 7, 2011
Board Members Present: Dennis Wiswall, Chair; Gloria Cristelli; Todd Lawley; Jon Mack; Christopher Williams
Others Present: Peter Lilienthal, Adam Granger, Ed Druke, Gunther Garbe, Shannon Meckle, Administrative Assistant
The minutes of March 17, 2011 were reviewed. A motion was made by Todd Lawley and seconded by Gloria Cristelli to approve the minutes as written. The motion carried unanimously.
The minutes of the special March 31, 2011 meeting were reviewed. A motion was made by Todd Lawley and seconded by Christopher Williams to approve the minutes as written. The motion carried with four in favor and Gloria Cristelli abstaining as she was not present at the meeting.
Todd gave his Road Foreman’s Report.
Excess Weight Permits:
The permits presented were reviewed. A motion was made by Todd Lawley and seconded by Christopher Williams to approve all permits received at a maximum weight of 99,000 lbs.
The motion carried unanimously.
Bridge #14: The bill for legal representation was received and reviewed. Shannon will look into how long the abutting land owners have to appeal the findings of the board and will email the board with the information.
SCHEDULED MEMBERS OF THE PUBLIC
Gloria Cristelli, Town Clerk, was present to notify the board that she’d be moving forward with plans to digitalize the land records. She gave the board information on cost and what company she’d be using. No action was taken, as it was just a courtesy notification.
Zoning Administrator Job Description Draft: The Selectboard reviewed the Zoning Administrator’s Job Description with Adam Granger, Chair of the Planning Commission. Discussion ensued. The board recommended changes to Adam. He’ll make the changes and have it approved by the Planning Commission on Monday night.
A motion was made by Todd Lawley and seconded by Jon Mack to approve the Zoning Administrator’s Job Description with the recommended changes. The motion carried unanimously.
Shannon brought to the board’s attention that the motion to appoint the Zoning Administrator had not included the rate of pay. A motion was made by Todd Lawley and seconded by Jon Mack to set the Zoning Administrator’s rate of pay at $13.00 per hour. The motion carried unanimously.
Roof Repair Estimates: The estimates presented by Team Vinyl and Roofing were reviewed. Discussion ensued regarding the roof at the Town Garage. Shannon called Team Vinyl and confirmed the correct estimate. A motion was made by Todd Lawley and seconded by Christopher Williams to accept the proposals by Team Vinyl and Roofing, with the understanding that if more work needs to be done on the roofs than originally estimated, the board will be notified immediately. The motion carried unanimously.
At 7:30 p.m. a motion was made by Gloria Cristelli and seconded by Todd Lawley to recess the Selectboard meeting for the purpose of convening as the Board of Liquor Control. The motion carried unanimously.
The meeting of the Selectboard reconvened at 8:00 p.m.
Recommendations by the 2 Wired Guys, LLC: Dennis read the recommendations regarding town office computers. Discussion ensued. Gloria will bring in her computer cart to get Shannon’s computer off the floor.
A motion was made by Todd Lawley to go with the 2 Wired Guys’ recommendations to upgrade the Zoning computer, the Listers computer, and the Assistant Town Clerk’s computer. The motion was seconded by Jon Mack. The motion carried unanimously.
National Library Week Proclamation: Dennis shared the National Library Week Proclamation. Jon Mack made a motion to proclaim National Library Week April 10 – 16, as requested. The motion was seconded by Gloria Cristelli. The motion carried unanimously.
Tracking System: Gloria Cristelli asked how the board wanted to handle tasks that come from meetings, i.e. Town Meeting, Selectboard Meetings. Is there a way of keeping track of the motions that require action? Discussion ensued.
Gloria reported that she’d talked with the Vermont Secretary of State’s office regarding the elections grant and it was not possible.
Town Website and Use of Selectboard Calendar in Conference Room: Discussion ensued. The board would like a monthly calendar presented to them. Gloria will be the point person for public notices on the Website. Shannon will be the point person for agendas, minutes, and any other Selectboard Business.
The board reviewed the Draft Audit Management letter. The consensus of the board was to write a letter to the Auditor, notifying them that the board has reviewed the draft, has no comment at this time, but is concerned with the time it took to get the draft. Shannon presented the letter for signature.
Memo from Shannon Meckle, Administrative Assistant: Website is up-to-date.
Letter from WSWMD: State of Vermont Electronic Disposal Law update. Gloria will make sure the information is put on the website.
Letter from B. Lindgren: Requesting a stop sign on the covered bridge and a “dead end” sign at the beginning of Jenness Drive. Gloria also reported having a Sheriff’s Department officer report a near accident at the Bridge. The board asked Shannon to send a letter to Ms. Lindgren letting her know that the stop sign isn’t possible but that the town will be replacing the 5 mph sign, and putting a “dead end” sign at the beginning of her road.
Letter from the Humane Society of the United States: Information regarding what humane euthanasia is acceptable and unacceptable. No action was taken.
Marlboro Morris Ale Association: Request for May appearance, closing West Street. A motion was made by Todd Lawley to approve the request. The motion was seconded by Jon Mack. Discussion: Would they need to contact the court to ask them? Shannon noted that they make all other arrangements on their own. The motion carried unanimously.
A motion was made by Jon Mack and seconded by Christopher Williams to approve the pay orders as follows:
4/8/11 – $56,636.95
4/8/11 – $2,779.38
3/23/11 – $3,365.59
3/30/11 – $3,771.00
4/6/11 – $3,436.18
3/30/11 –$ 995.48
4/6/11 – $1,095.72
4/13/11 – $992.28
A motion was made by Todd Lawley and seconded by Jon Mack to adjourn at 9:00 p.m.
The motion carried unanimously.