Selectboard Meeting Minutes – December 4, 2017

TOWN OF NEWFANE

SELECTBOARD MEETING

MINUTES

DECEMBER 4, 2017

 BOARD MEMBERS PRESENT: Gary Delius, Marion Dowling, Mike Fitzpatrick, Christopher Williams

OTHERS PRESENT:   Jay Wilson,  Shannon Meckle, Fiona Chevalier

CALL TO ORDER

The meeting was called to order at 6:00 p.m. by Gary Delius, Vice-Chair.

ADDITIONS/AMENDMENTS TO THE AGENDA

A motion was made by Marion Dowling and seconded by Mike Fitzpatrick to add Dan Dewalt’s offer of a restorative justice circle. The motion was seconded by Mike Fitzpatrick. The motion carried unanimously.

MINUTES

November 20, 2017 Special Meeting:  A motion was made by Marion Dowling to approve the minutes. Christopher Williams seconded the motion. The motion carried unanimously.

November 20, 2017 Regular Meeting:  A motion was made by Mike Fitzpatrick and seconded by Christopher Williams to approve the minutes.  The motion carried unanimously. 

ROAD BUSINESS

Road Foreman’s Report: See attached report.

Gary Delius announced that the River Road Bridge is now open. The Board thanked Jay for his work getting the bridge open.

A motion was made by Mike Fitzpatrick and seconded by Marion Dowling to accept the report.

The motion carried unanimously.

Access Permit: The Board reviewed the Access Permit for South Wardsboro Road:  Chris and Jay have reviewed the site and have no concerns.  Chris noted that the site doesn’t need a culvert.

A motion was made to approve the permit, subject to permit fee being collected. The motion was seconded by Mike Fitzpatrick. The motion carried unanimously.

ADMINISTRATIVE ASSISTANT’S REPORT:

See attached report.

A motion was made by Mike Fitzpatrick and seconded by Marion Dowling.  The motion carried unanimously.

UNSCHEDULED MEMBERS OF THE PUBLIC

There were no Unscheduled Members of the public.

NEW BUSINESS

Selectboard Vacancy:  Gary noted that Carol Hatcher has stepped down from her position as Selectboard member.

A motion was made by Mike Fitzpatrick and seconded by Christopher Williams to accept the resignation.    The Board thanked Carol for her service and noted that they appreciate the passion she put into her goals, and set the Board on the right path to things that were overlooked in the past.   The motion carried unanimously.

The Board discussed the position of Chair. Gary noted that he would be happy to continue serving as vice chair, but wouldn’t be available to be Chair. Marion noted that she’d be willing to be Chair on a temporary basis until March.

A motion was made by Mike Fitzpatrick and seconded by Chris Williams to nominate Marion Dowling as Chair. The motion carried unanimously.  Gary Delius continued chairing the meeting.

Dan Dewalt’s Restorative Justice Offer: Dan Dewalt’s offer of a restorative justice circle was discussed. It was the consensus of the Board to thank Dan for his offer and decline.

OLD BUSINESS

Recycling Survey Draft: The Board reviewed Shannon’s draft and added a deadline of January 2, 2018.  A motion was made by Marion Dowling to approve the survey and seconded by Mike Fitzpatrick. The motion carried unanimously.

Administrative Assistant’s Job Description: The Board reviewed the Job Description that Gary Delius finalized.  A motion was made by Mike Fitzpatrick to adopt the Job Description. The motion was seconded by  Marion Dowling. The motion carried unanimously. 

Budget Meeting Schedule:

Two budget meetings were scheduled:

December 11

December 20

PUBLIC COMMENT: Fiona Chevalier commented that she would like to see a transfer station in town, as it would be a community hub.

CORRESPONDENCE:

VLCT News: will be in the office for review.

Letter from Maureen Albert-Piascik  requesting the town cut down a tree in the right of way. Shannon will contact VLCT for advice and report back to the Board.

Letter from Peter Novick  regarding Adams Hill Road. The Board read the letter into the record.

PAY ORDERS

A motion was made by Mike Fitzpatrick  and seconded by  Marion Dowling  to approve the pay orders as follows:

  • Accounts Payable Warrant No. 18011 in the amount of $117,789.87
  • Accounts Payable Warrant No. 1811A in the amount of $18,672.00
  • Payroll Warrant No. 11/22/17 in the amount of $4,459.30
  • Payroll Warrant No. 11/29/17 in the amount of $3,914.79
  • Payroll Warrant No. 12/6/17 in the amount of $5,857.44

 The motion carried unanimously.

ADJOURN

A motion was made by Mike Fitzpatrick and seconded by Chris Williams to adjourn at 7:37  p.m.  The  motion carried unanimously.

Respectfully Submitted,

Shannon Meckle

 

ROAD FOREMAN’S AND ROAD COMMISSIONER’S REPORT

DECEMBER 4, 2017

  1. The new radios are being installed and should be completed tomorrow. The old radios Shannon has listed for sale and we hope to get rid of them soon.

2.The soil berm on Baker Brook Rd. that was placed in the town Right of Way has not been removed.

  1. The new pickup has arrived.
  2. The contractors that are making the storm repairs are making good progress.
  3. We are trying out a rubber tired excavator for all the extensive ditch work that will need to be completed over the next few years.
  4. The River Road Bridge was opened today.
  5. ’09 Sterling is back from Twin State Truck after having the manifold gaskets replaced and it has reduced the smell slightly.

Thank You,

Jay Wilson,  Road Foreman

Christopher Williams,  Road Commissioner

ADMINISTRATIVE ASSISTANT’S REPORT

DECEMBER 4 2017

TOWN OFFICE SIGN:  The sign is finished and was delivered on Friday.  I think it came out great.

GRANTS: All grant applications were submitted by the deadlines and we should start hearing back on them in January.

EMERGENCY WATERSHED PROTECTION PROGRAM: I was contacted by representative of a landowner seeking sponsorship for the Emergency Watershed Protection Program.  This program assists landowners whose properties have been affected by flood damage.  The program that is funded by USDA/Natural Resources Conservation Service.  Should the town decide to sponsor the program, it is no cost to the town, other than the time of a representative to visit the site.  There are two other homeowners I can think of that might benefit from the program since the last rain storm.   I would ask that the Board consider sponsoring the program for the landowner.  

RADAR SIGNS:  The signs we ordered have arrived.  Dover has offered to help the town install them and operate them.

TREE CUTTING:  We received a letter from Maureen Albert-Piasick requesting that the town cut down a tree that is in the right of way on her property. I contacted VLCT and left a message for them on Friday requesting guidance, but haven’t heard back from them yet.   The letter is in the Correspondence box.

BAKER BROOK ROAD: I have not heard back from Rich Carroll with any further steps to take.