Selectboard Meeting Minutes – February 20, 2017

TOWN OF NEWFANE

SELECTBOARD MEETING

MINUTES

FEBRUARY 20, 2017

 

BOARD MEMBERS PRESENT:  Marion Dowling, Mike Fitzpatrick, Todd Lawley, Gary Delius (via telephone)

OTHERS PRESENT:   Ken Estey, Doris Knechtel, Shannon Meckle, Ralph Meima

CALL TO ORDER

The meeting was called to order at 6:00 p.m. by Todd Lawley, Chair.

ADDITIONS/AMENDMENTS TO THE AGENDA

“Correspondence” was added to the agenda.

MINUTES

January 30, 2017:  A motion was made by Mike Fitzpatrick and seconded by Marion Dowling to approve the minutes as presented.  The motion carried unanimously.

February 6, 2017 – Hearing: A motion was made by Mike Fitzpatrick and seconded by Marion Dowling to approve the minutes as presented. The motion carried with three in favor and Gary Delius abstaining.

February 6, 2017 – Regular Meeting: A motion was made by Mike Fitzpatrick and seconded by Marion Dowling to approve the minutes as presented. The motion carried with three in favor and Gary Delius abstaining.

ROAD BUSINESS

Road Foreman’s/Road Commissioner’s Report: See attached report.

A motion was made by Gary Delius and seconded by Marion Dowling to approve the Report and to send a letter of thanks to Matt Coleman.  The motion carried with three in favor and Todd Lawley abstaining. 

Certificate of Highway Mileage:  A motion was made by Mike Fitzpatrick and seconded by Marion Dowling to sign the Certificate of Highway Mileage.  The motion carried unanimously.

SCHEDULED MEMBERS OF THE PUBLIC

Town Office Committee:  Doris Knechtel was present to update the Board. She noted that the Town Office Committee had discussed painting the town office inside and out.  They received a confidential detailed quote to use as a guide to send out a Request For Proposals for. Discussion ensued.  The Board asked the Town Office Committee to put together an RFP for the Board to review and send out.

Doris handed out information regarding cleaning the window quilts. She noted that she’d received a quote for $6,000 for  replacing the window quilts and $600 for cleaning the existing window quilts. A motion was made by Marion Dowling and seconded by Gary Delius to approve the $600 expenditure for cleaning the window quilts, pending Shannon finding the money in the budget. The motion carried unanimously.

UNSCHEDULED MEMBERS OF THE PUBLIC

There were no unscheduled members of the public.

NEW BUSINESS

March 6, 2017 Meeting:    A motion was made by Marion Dowling and seconded by Gary Delius to hold the meeting as scheduled. The motion passed with three in favor and Todd Lawley opposed.

OLD BUSINESS

Adopt Town Plan Amendment:  As a duly warned hearing was held and no comments or changes were presented, a motion was made by Mike Fitzpatrick and seconded by Marion Dowling to adopt the town plan amendment.  The motion carried with three in favor and Gary Delius abstaining. 

Audit After Elections: Shannon reported that she’d talked to the auditors and they can audit the Treasurer’s office for a cost of $1,800 to $2,200. They did not recommend auditing the Town Clerk’s office. Discussion ensued. A motion was made by Gary Delius to audit the Treasurer’s office for elections. The motion was seconded by Marion Dowling.   Gary clarified that the audit isn’t being conducted because anything is suspect; it’s just good government. The motion carried unanimously.

WSWMD Solar Net Metering Program: The Board reviewed Attorney Carroll’s comments and recommended changes.  A motion was made by Marion Dowling and seconded by Mike Fitzpatrick to send the attorney’s document to Jesse Stowell, for incorporation into the final agreement.  The motion carried unanimously.

Green Lantern Solar Contract: The Board reviewed Attorney Carroll’s comments and recommended changes. As Ralph was present, Shannon gave him a copy of the recommendations.  Todd shared Carol’s concern that Newfane residents have first rights on the community solar project, then open it up to others.  A motion was made by Marion Dowling and seconded by Mike Fitzpatrick to send the attorney’s document to Green Lantern, for incorporation into the final agreement, along with the addition of Newfane residents having first rights to the solar.  Discussion ensued regarding bidding policy. Shannon suggested posting the terms of the lease in all public posting places.  The motion carried with three in favor and Gary Delius abstaining.

Town Clerk’s Itemized Cost List:  Shannon handed out the itemized cost list of the Town Clerk’s personal furniture.  After a brief discussion, a motion was made by Mike Fitzpatrick and seconded by Marion Dowling to ask the incoming town clerk what she will need for office equipment and furniture and to purchase the necessary items.  The  motion carried unanimously.

CORRESPONDENCE

The following correspondence was received:

– VLCT News

– VLCT Selectboard Institute flyer

– EAP Newsletter

– Letter from VTrans Regarding Arch Bridge Delay: A motion was made by Marion Dowling and seconded by Mike Fitzpatrick to send letters of disapproval to State and Federal legislators, highlighting the importance of getting the bridge done on time.   The motion carried unanimously.

PAY ORDERS

A motion was made by Marion Dowling and seconded by Mike Fitzpatrick to approve the pay orders as follows:

  • Accounts Payable Order No. 17020 in the amount of $41,365.25
  • Payroll Order No. 02/15/17 in the amount of $6,484.81

The motion carried unanimously.

ADJOURN

A motion was made by Marion Dowling and seconded by Mike Fitzpatrick to adjourn at 7:13 p.m.. The motion carried unanimously.

Respectfully Submitted,

Shannon Meckle