Selectboard Meeting Minutes – February 5, 2018

TOWN OF NEWFANE

SELECTBOARD MEETING

MINUTES

FEBRUARY 5, 2018

 

BOARD MEMBERS PRESENT:    Marion Dowling, Mike Fitzpatrick, Shelly Huber and Gary Delius (via telephone)

OTHERS PRESENT:    Shannon Meckle, Samantha Wilson, Jay Wilson, Lynn Forrest, Angela Sanborn

CALL TO ORDER

The meeting was called to order at 6:00 p.m. by Marion Dowling, Chair.

MINUTES

January 17, 2018 Regular Meeting:      A motion was made by Mike Fitzpatrick and seconded by Gary Delius to approve the minutes. The motion carried unanimously.

January 22, 2018 Budget Meeting:     A motion was made by Mike Fitzpatrick and seconded by Shelly Huber to approve the minutes. The motion carried unanimously.

ROAD BUSINESS

Road Foreman’s Report: See attached report.

 

A motion was made by Mike Fitzpatrick to increase Mike Fontaine’s pay by $.50 per hour as of February  1, 2018, to be paid retroactively, as a result of a successful probationary period. The motion was seconded by Gary Delius.  The motion carried unanimously.

 

Christopher will make a recommendation for Jay Wilson’s pay increase for the next meeting.

 

ADMINISTRATIVE ASSISTANT’S REPORT

 

 See attached report. 

 

A motion was made by Mike Fitzpatrick and seconded by Shelly Huber to accept the report. The motion carried unanimously. 

 

UNSCHEDULED MEMBERS OF THE PUBLIC

 

Samantha Wilson, Collector of Delinquent Taxes was present to announce that a Tax Sale will be held Wednesday, March 7, 2018 at 1:00 p.m. at the Town Office. She noted that she would need the Board to authorize someone to attend and submit a minimum bid if necessary.

A motion was made by Mike Fitzpatrick to authorize Marion Dowling and/or Shannon Meckle to be attend and bid if necessary.  The motion was seconded by Shelly Huber.  The motion carried unanimously.

 

NEW BUSINESS

Organizational Meeting: A motion was made by Gary Delius and seconded by Shelly Huber to hold the Organizational Meeting on Thursday, March 8 at 6:00 p.m.  The motion carried unanimously. 

Goals for 2018: Marion reminded the Board that they’d discussed setting goals.  She gave some examples that other towns had set for goals and noted a few of her own ideas.

Gary Delius noted that goals should be five year goals with a yearly list of objectives to move toward the end goal.  Discussion ensued regarding the types and lengths of goals.

Lynn Forrest noted that the current town plan expires July 2018. The Planning Commission is working on the update.  The Planning Commission will be at the February 21 meeting.

OLD BUSINESS

Land Donation Proposal:   Discussion ensued regarding the forest management plan and the terms of the donation.

 

Shannon will contact Michael Mayer and get a time frame for moving forward on the issue and have an update for the Board at the next meeting.

 

Baker Brook Road Issue and Possible Land Sale Issue:  A motion was made by Marion Dowling and seconded by Mike Fitzpatrick to go into Executive Session for discussion of the  Baker Brook Road Issue pursuant to 1 VSA §313(a)(1) and the possible sale of land, pursuant to 1 VSA §313 (a)(2).The  motion carried unanimously and the Board entered into Executive Session at 7:00 p.m. 

 

A motion was made by Gary Delius and seconded by Mike Fitzpatrick to come out of Executive Session at 7:40 p.m. The motion carried unanimously and the Board reconvened the regular session.

 

A motion was made by Mike Fitzpatrick and seconded by Shelly Huber to have Shannon contact Ed Druke regarding the land. The motion carried unanimously.

 

PAY ORDERS

 

 A motion was made by Mike Fitzpatrick and seconded by Shelly Huber to approve pay orders as follows:.

 

  • Accounts Payable Warrant No. 18016 in the amount of $858,685.28
  • Payroll Warrant No. 01/24/18 in the amount of $4,681.43
  • Payroll Warrant No. 01/31/18 in the amount of $4,843.76
  • Payroll Warrant No. 02/07/18 in the amount of$7,182.04

 

 The motion carried unanimously.

 

 

 

 

ADJOURN

 

A motion was made by Mike Fitzpatrick and seconded by Shelly Huber to adjourn at 7:50 p.m. The motion carried unanimously.

 

 

 

Respectfully Submitted,

Shannon Meckle

 

ROAD FOREMAN’S AND ROAD COMMISSIONER’S REPORT

February 5, 2018

 

 

 

  1. We have had some problems again with the ’09 Sterling requiring a couple trips to Twin State to have a re-gen done by laptop. They found the switch to do a manual re-gen was disabled, it has been enabled. Hopefully this will stop us from needing a laptop to do a re-gen.

 

  1. The sand budget is disappearing rapidly with all of these rain storms.

 

  1. Salt seems to be coming in slower than in past years.

 

  1. Municipal Roads General Permit information guide.

 

  1. Fee for the MRGP permit starting July 31 we believe it will be $640 to start and $2,000 per year after that.

 

  1. We have done some repairs at the shop over the last couple weeks to several of the trucks.

 

  1. Mike Fontaine reached the end of his probationary period on February 1

 

  1. I reached the end of my probationary period on January 1.

 

  1. Yield sign on Arch Bridge in Williamsville

 

 

Thank You,

 

Jay Wilson, Road Foreman

Christopher Williams, Road Commissioner


ADMINISTRATIVE ASSISTANT’S REPORT

FEBRUARY 5, 2018

 

 

 

TOWN REPORT: The Town Report made it to the printer before the deadline, so we’ll be on schedule to mail them out no later than the 23rd of February.

 

FEMA: Representatives will be arriving in towns sometime in the next few weeks. I am calculating all expenses, preparing reports, invoices, and proof of payments so that it will be ready for them when they get here.

 

 

Most everything else I’ve been working on will come under Old Business.