Selectboard Meeting Minutes – January 17, 2018

 

TOWN OF NEWFANE

SELECTBOARD MEETING

MINUTES

JANUARY 17, 2018

 BOARD MEMBERS PRESENT:   Marion Dowling, Mike Fitzpatrick, Shelly Huber, Christopher Williams, Gary Delius (via telephone)

OTHERS PRESENT:    Carol Hesselbach, Jen Stanchfield, Lynn Forrest, Ed Druke, Jr., Darlene Eisenhuth, Gil Eisenhuth, Paul Stanchfield, Shannon Meckle

CALL TO ORDER

The meeting was called to order at 6:01 p.m. by Marion Dowling, Chair.

ADDITIONS/AMENDMENTS TO THE AGENDA

There were no additions or amendments to the agenda.

MINUTES

January 3, 2018 Regular Meeting:     A motion was made by Mike Fitzpatrick to approve the minutes. The motion was seconded by Shelly Huber.  The motion carried with Marion Dowling, Shelly Huber, Christopher Williams, and Mike Fitzpatrick in favor and Gary Delius abstaining.

January 17, 2018 Budget Meeting:    A motion was made by Mike Fitzpatrick to approve the minutes. The motion was seconded by Shelly Huber.  The motion carried unanimously.

ROAD BUSINESS

Road Foreman’s Report: See attached report.

 The Road Foreman’s Report was tabled until the next regular meeting, February 5. 

Certificate of Highway Mileage:  A motion was made by Gary Delius to sign the Certificate of Highway Mileage. The motion was seconded by Mike Fitzpatrick.  The motion carried unanimously.

ADMINISTRATIVE ASSISTANT’S REPORT

 See attached report. 

A motion was made by Mike Fitzpatrick and seconded by Christopher Williams to accept the Administrative Assistant’s Report. The motion carried unanimously.

 SCHEDULED MEMBERS OF THE PUBLIC

Planning Commission/Brookside Residents:  Lynn Forrest, Chair of Newfane Planning Commission reviewed the history of working with the Board and residents of Brookside Village to replace the “Brookside” sign that was stolen.  Jennifer Stanchfield handed out an article about the history of Brookside Village.  Discussion ensued regarding replacement of the sign and traffic calming.

The residents will research designs and make a recommendation to the Selectboard.

 Ed Druke, WW Building Supply: Ed Druke, Jr. was present to discuss buying a portion of land from the Town, adjacent to W.W. Building Supply.  Discussion ensued.

A motion was made by Mike Fitzpatrick to go into Executive Session for the purpose of negotiating a real estate option, pursuant to 1 VSA § 313a(2) and to invite Shannon Meckle and Ed Druke, Jr. into the Executive Session.  The motion was seconded by Christopher Williams. The motion carried unanimously and the Board entered into Executive Session at 6:22 p.m. 

A motion was  made by Mike Fitzpatrick to come out of Executive Session at 6:48 p.m. The motion was seconded by Christopher Williams. The motion carried unanimously.

 A motion was made by Mike Fitzpatrick and seconded by Shelly Huber to authorize Shannon to contact the list of local realtors and the Listers for a value of the parcel being discussed Appraisals should be ready by the next regular meeting on February 5.  The motion carried unanimously.

 UNSCHEDULED MEMBERS OF THE PUBLIC

There were no Unscheduled Members of the Public.

OLD BUSINESS

Bank Note for Flood Damage: Shannon explained that this loan would cover cash flow until FEMA and Federal Highway reimbursement comes in.  The term is for one year at an interest rate of 2.00%.  A motion was made by Gary Delius to sign the loan documents for $300,000 for one year at 2.00% interest.   The motion was seconded by Mike Fitzpatrick.  The motion carried unanimously.

Town Meeting Warning Discussion: Carol Hesselbach was present to request that the Board include articles in the Warning to propose changing the term of Town Clerk, Treasurer and Collector of Delinquent Taxes from one year to three years. She noted that as the regulations at the state change and tasks become more complicated, continuity is important.  If voted in, this would take effect for next year’s elections.

A motion was made by Mike Fitzpatrick and seconded by Christopher Williams to put the requested articles in the Warning for Town Meeting. The motion carried unanimously.

OLD BUSINESS

Land Donation Proposal:     Shannon read the recommendation from the Town Attorney.  Discussion ensued.

A motion was made by Mike Fitzpatrick and seconded by Christopher Williams to authorize Shannon to request a copy of the Forest Management Plan from the Mayer Family and to possibly seek input from George Weir, Forester.  The motion carried unanimously.

Baker Brook Road Issue:  Shannon confirmed that no application had been received.

A motion was made by Mike Fitzpatrick to forward the issue to the attorney to send landowner a letter that she is in violation with whatever next steps the Board needs to take. The  motion was seconded by Christopher Williams. The motion carried unanimously.

 CORRESPONDENCE

– Letter from Windham Regional Commission regarding Village Sanitation Pilot Study. Shannon will forward to the Planning Commission.

– VLCT Weekly Legislative Report

– Quarterly Zoning Report

PAY ORDERS

 A motion was made by Mike Fitzpatrick and seconded by Shelly Huber to approve pay orders as follows:.

 Accounts Payable Warrant No. 18014 in the amount of $86,128.72

  • Payroll Warrant No. 01/10/18 in the amount of $5,092.16
  • Payroll Warrant No. 01/17/18 in the amount of $4,945.93

  The motion carried unanimously.

 ADJOURN

A motion was made by Shelly Huber and seconded by Mike Fitzpatrick to  adjourn at 7:38 p.m.  The motion carried unanimously.

Respectfully Submitted,

Shannon Meckle

ADMINISTRATIVE ASSISTANT’S REPORT

JANUARY 17, 2018

 PRESIDENTS’ DAY: The second meeting in February is a holiday so the meeting will need to be rescheduled.

 FEMA BRIEFING: Jay and I attended the FEMA briefing last week to learn about the new website that all paperwork will be done through as well as what is covered and what isn’t covered.  All of our projects will be considered small projects and that will make the reimbursement process much easier than it was with Irene.

 Continuing to work on FEMA reimbursement and Town Report.