Selectboard Meeting Minutes – July 5, 2012

  TOWN OF NEWFANE
SELECTBOARD MEETING
JULY 5, 2012View video

BOARD MEMBERS PRESENT: Jon Mack, Priscilla Cotton, Todd Lawley

BOARD MEMBERS ABSENT: Gloria Cristelli, Christine Druke

OTHERS PRESENT: Christopher Williams, Gunther Garbe, Virginia Grabowski, Myra Fassler, Steve Levine, Chris Triebert, Mike Faher, Shannon Meckle, Patricia Grace

The meeting was called to order at 6:30 p.m. by Jon Mack, Chair.

MINUTES

The minutes of June 21, 2012 were reviewed. A motion was made by Todd Lawley and seconded by Priscilla Cotton to approve the minutes. The motion carried unanimously.

The minutes of June 28, 2012 were reviewed. A motion was made by Todd Lawley and seconded by Priscilla Cotton to approve the minutes. The motion carried unanimously.

ROAD BUSINESS

Todd Lawley gave the Road Foreman/Road Commissioner Report. See attached report.

A motion was made and seconded to approve the Road Foreman/Road Commissioner’s Report.

Discussion: Shannon and Pat will check in with the Stratton Hill Road landowners early next week if they don’t hear from them.

The motion carried unanimously.

Right-of-Way Permit: The board reviewed the report and directed Shannon and Pat to approve the Right of Way permit  on Parish Hill Road with the condition that the town is not responsible for snow removal or any damage done due to snow removal.

Paving: Priscilla Cotton asked for an update on the possible paving grant. Todd reported to the board that the town will be at the top of the list for next year’s paving grants.

SCHEDULED MEMBERS OF THE PUBLIC:

There were no Scheduled Members of the Public.

UNSCHEDULED MEMBERS OF THE PUBLIC:

Christopher Williams was present to discuss the hiring of a new Administrative Assistant. He voiced his concerns about micromanaging. He voiced his hope for the new Administrative Assistant being able to do her job and enjoy her job without interference. Discussion ensued. The board clarified for the new employee that no one person is to be supervising the Administrative Assistant.

Discussion ensued regarding day-time Selectboard meetings and who is covering the Town Clerk’s office, as well as collecting a salary for both positions. It was explained that during previous day-time meetings, the Town Clerk has marked down personal time.

Steve Levine and Myra Fassler were present to discuss the Williamsville Hall movie equipment. He noted that currently, they are removing them from the building because it is expensive equipment. He presented pictures. The Hall Committee requested permission to build a closet in un-used space near the elevator, using Hall Committee funds.

A motion was made by Todd Lawley to approve the request, as long as the closet stays in keeping with the look of the Hall. The motion was seconded by Priscilla Cotton. Discussion ensued regarding funding. It was clarified that this was coming out of the Hall funds raised by the Hall Committee. The motion carried unanimously.

Dover Road Parade: Chris updated the board on her discussion with the Windham County Sheriff’s Department. They have agreed to assist with traffic control, free of charge.

Todd Lawley made a motion to approve of the Parade to be held on August 26 at noon. The motion was seconded by Priscilla Cotton. The motion carried unanimously.

NEW BUSINESS:

Tax Rate: A motion was made by Priscilla Cotton and seconded by Todd Lawley to set the Tax Rate for Fiscal Year 2013 at $.3732. The motion carried unanimously.

Audit 2013: Chris Druke reported (via writing) that she’d had a very positive discussion with Sullivan Powers and went over the schedule with them. Priscilla noted that perhaps Maureen is the person that the board needs to convey interest in getting the information to the auditors as soon as possible. It was noted that Maureen is still on medical leave until July 23rd. The consensus of the board was to authorize Chris Druke to contact them again and get the town on the docket.

OLD BUSINESS:

Treasurer’s Answers to Selectboard Questions: This was tabled until the following meeting. Discussion ensued regarding the timeline for further questions.

Hazard Mitigation Grant Program: No Update.

Emergency Watershed Protection Program: No update.

Lynch Bridge Alternate Project: Jon Mack updated the board on his discussions with the Town Attorney. Rich Perra’s opinion was that it was appropriate to send a letter with set consequences of not responding to the letter.  Rich Perra will draft a letter and it will be ready for the next meeting. Jon will not be here, but the rest of the board can review it.

Town Office Improvements: Priscilla Cotton presented plans for closing in the cubicles at the Town Office.  She reported that Chad Farnum of Farnum Insulation met with Gloria and Priscilla and then brought back an additional person and took pictures. She was unable to open the email attachment, however she believes that Farnum has a pretty good idea of how to get the water out of the building. She will report back to the board once she can open the attachment.

Comparative Salary/Wage Analysis Project: No update.

Hunter Brook Easement: Jon Mack reported that Rich Perra stated that he’d have the easement ready next week. He requires a copy of the letter the board sent to Maureen with the offer, as well as plans for that area with the easements.

Discussion ensued regarding the possibility of keeping the temporary bridge as a permanent bridge. Todd noted that it’s possible to purchase the temporary bridge, and he will contact VTrans for guidance on whether it would be sufficient for a permanent bridge.

Discussion ensued regarding the timeline for this easement becoming a reality.

Animal Control: Jon suggested sending a thank you letter to George Friend for his work as Animal Control Officer. The board recently received a nice letter from Windham County Humane Society praising George for his great work.

A motion to send the letter of thank you was made by Todd Lawley. The motion was seconded by Priscilla Cotton. The motion carried unanimously.

Priscilla asked if there was a follow up on the recent animal bite order. Jon Mack will contact George Friend and follow up.

UNFINISHED BUSINESS:

There were no updates on Unfinished Business.

CORRESPONDENCE:

There was no correspondence.

EXECUTIVE SESSION:

A motion was made by Todd Lawley and seconded by Priscilla Cotton to enter into Executive Session at 7:27 p.m. The motion carried unanimously.

A motion was made by Priscilla Cotton and seconded by Todd Lawley to come out of Executive Session at 7:51 p.m.  The motion carried unanimously.

PAY ORDERS:

A motion was made by Todd Lawley and seconded by Priscilla Cotton to approve the pay orders. The motion carried unanimously.

EXECUTIVE SESSION:

A motion was made by Todd Lawley and seconded by Priscilla Cotton to enter into Executive Session at 8:14 p.m. The motion carried unanimously.

A motion was made by Todd Lawley and seconded by Priscilla Cotton to come out of Executive Session at 8:17 p.m. The motion carried unanimously.

A motion was made by Todd Lawley and seconded by Priscilla Cotton to offer the position of Interim Zoning Administrator to Merle Tessier.  The motion carried unanimously.

ADJOURN:

A motion was made by Priscilla Cotton to adjourn at 8:25 p.m. The motion was seconded by Todd Lawley. The motion carried unanimously.

Respectfully Submitted,

Shannon Meckle

      July 5th 2012

Road Foreman’s/Road Commissioner’s Report

1] Roads: The roads are in good shape. We have been out grading roads and doing some ditch work. We repaired a big culvert header on Cushing Flats road. We had to dig up the old header and start over with it. The backhoe has been out cleaning culverts and ditches. The crew has also been cleaning up brush at intersections, and around signs.

2] Equipment: Nortrax has been down and worked on the grader for a day. The engine has a skip in it and was over heating. They ended up replacing an injector and reset the computer and it is a little better but still not the way it should be. It doesn’t over heat anymore but it still has a slight skip to it. They will have to come down and work on it some more.  Cat was down and fixed the stabilizer on the 416 backhoe.

3] Stratton Hill Slide: The letter was sent to the land owner but we still have not heard back from them yet. So we can’t go any farther with it.

4] Grimes Hill: Lane Construction is paving Grimes Hill Road. It should be done on Friday.

5] Dead trees: I called Kevin Shrader he is going to let me know when he can cut the trees.

6] Chloride: We just got 4,000 gallons of chloride.

Thank You

Todd Lawley/ Road Foreman

Christopher Williams/Road Commissioner

 

 

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