Selectboard Meeting Minutes – June 18, 2018

TOWN OF NEWFANE
SELECTBOARD MEETING
MINUTES
JUNE 18, 2018

BOARD MEMBERS PRESENT: Marion Dowling, Gary Delius, Mike Fitzpatrick, Shelly Huber
OTHERS PRESENT: Shannon Meckle, Annie Landenberger
CALL TO ORDER
The meeting was called to order at 6:00 p.m. by Marion Dowling, Chair.
ADDITIONS/AMENDMENTS TO THE AGENDA
Marion Dowling – requested addition of report of Newfane Hill Common sign. There were no objections.
MINUTES
June 4, 2018 Regular Meeting: A motion was made by Gary Delius and seconded by Mike Fitzpatrick to approve the minutes. The motion carried unanimously.
June 11, 2018 Special Meeting: A motion was made by Gary Delius and seconded by Mike Fitzpatrick to approve the minutes. The motion carried unanimously.
ROAD BUSINESS
Road Foreman’s Report: See attached report.

Paving Bids:

Three bids were received. They were opened and read into the record as follows:

Springfield Paving: Paving: $66.48 – Price Per Ton in Place
Milling: $1.20 per Square Yard

Bazin Brothers: Paving: $72.90 – Price Per Ton in Place
Milling: $1.50 per Square Yard

Mitchell Sand & Gravel: Paving: $64.75 – Price Per Ton in Place
Milling: $1.75 per Square Yard

The bids will be given to the Road Foreman for review.

ADMINISTRATIVE ASSISTANT’S REPORT

See attached report.

A motion was made by Gary Delius and seconded by Shelly Huber to accept the report. The motion carried unanimously.

SCHEDULED MEMBERS OF THE PUBLIC
Williamsville Village: Annie Landenberger was present to follow up on the Williamsville speeding issue. She noted that there are branches on many of the speed limit signs, including the digital one.

Annie read some of the letters she’d received in response to her post on Front Porch Forum, noting that the most popular suggestion is enforcement.

Mike Fitzpatrick recommended ordering signs for the village similar to the ones recently ordered for Brookside village. He also noted that one of the problems with the village is that there’s no shoulder for people to walk on.

Discussion ensued regarding various solutions for traffic calming. Shannon shared a catalog that came in with several signage ideas in it. She will get some prices for budgeting this coming year.

– The branches around the speed limit signs will be addressed.
– Shannon will get prices on signage and call the State Police for increased presence.
– Annie will work with people in the village to come up with a design for a village sign.
– The people in the village will also work on private yard signs.

Annie agreed to be the contact person for the village.

OLD BUSINESS

Purchasing Policy: Marion noted that she’d like emphasis added to the section that specifies that forms must be filled out as presented to be a valid bid. After final review, a motion was made by Mike Fitzpatrick and seconded by Shelly Huber to approve the policy. The motion carried unanimously.

Newfane Hill Common: Marion reported that she was asked to contact Donn Priem regarding the Newfane Hill Common sign. She contacted him and learned that it had been delivered to the Historical Society already. Discussion ensued regarding the responsibility of the common. The Historical Society will be invited to a future meeting.

Economic Development Forum: Shelly reported that she attended the Economic Development forum, a Sense of Place. She noted that there were lots of great ideas presented.

PAY ORDERS

A motion was made by Gary Delius and seconded by Mike Fitzpatrick to approve pay orders as follows:

• Accounts Payable Warrant No. 18026 in the amount of $58760.41
• Accounts Payable Warrant No. 18027 in the amount of $78.80
• Payroll Warrant No. 11345 in the amount of $4,063.29
• Payroll Warrant No. 11346 in the amount of $3,938.92

The motion carried unanimously.

ADJOURN

A motion was made by Gary Delius and seconded by Marion Dowling to adjourn at 7:40 p.m. The motion carried unanimously.

Respectfully Submitted,
Shannon Meckle

ADMINISTRATIVE ASSISTANT’S REPORT
JUNE 18, 2018

SALE TO WW BUILDING SUPPLY: The attorney agreed with the Board’s assessment that site preparation was acceptable, but no foundations or other types of building. We will continue to wait for the State to issue the exemption letter in the meantime.

GLEBE LANDS: Regarding the recent request to sign over Glebe Lands, the transfer has been completed and the landowner is all set now.

FEMA: I’ve had several meetings with the FEMA representative. He will be meeting with me for the last time tomorrow morning. We’ve uploaded all the necessary documentation and will wait to have it reviewed. Hopefully the process will continue to be smooth.

ANIMAL CONTROL OFFICER: Frank accepted the appointment. I’ve reset the voice mail system with his information, and I’ve sent a thank you letter to Mike Young.