Selectboard Meeting Minutes – June 21, 2012

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BOARD MEMBERS PRESENT: Jon Mack, Gloria Cristelli, Priscilla Cotton, Chris Druke, Todd Lawley

OTHERS PRESENT: Gunther Garbe, Mike Faher, Carol Ross, Chris Triebert, Virginia Grabowski

The meeting was called to order at 6:35 p.m. by Jon Mack, Chair.

MINUTES

May 31, 2012 – Special Meeting: A motion to approve the minutes was made by Priscilla Cotton. The motion was seconded by Chris Druke.  Discussion: Gloria noted that at the bottom of page 1, “it’” should be “it’s.” The motion to approve, with the correction carried unanimously.

June 7, 2012: A motion to approve the minutes was made by Priscilla Cotton. The motion was seconded by Chris Druke. The motion carried unanimously.

June 14, 2012 – Hearing: A motion to approve was made by Priscilla Cotton. The motion was seconded by Chris Druke. Todd noted that he was not present. The motion carried with four in favor and Todd Lawley abstained, as he was not present.

ROAD BUSINESS

Todd Lawley gave the Road Foreman/Road Commissioner Report. See attached report.

A motion was made by Chris Druke and seconded by Priscilla Cotton to approve the Road Foreman/Road Commissioner’s Report.

Discussion:  The board discussed next steps for Stratton Hill Road. Discussion also ensued regarding FEMA paperwork. Todd will work with Shannon on tracking.

The motion to approve the Road Foreman/Road Commissioner Report carried unanimously.

Priscilla made a motion to authorize the hiring of Dan hull on a per-hour basis to assist in drafting the RFP for bank stabilization and river work, as well as the replacement of the deck on Bridge # 45. The motion was seconded by Chris Druke.

Discussion: Gloria questioned why it was specified on a per-hour basis. Shannon explained that Dan’s company previously billed on a per-hour basis.

The motion carried unanimously.

Gloria Cristelli made a motion to authorize Todd Lawley to hire Kevin Shrader to cut the required trees down, at around $450.00. The motion was seconded by Priscilla Cotton. The motion carried unanimously.

Bridge 49: Jon Mack brought the rest of the board up-to-speed on the issues regarding FEMA funding on the Green Iron Bridge #49. Discussion ensued. Next steps are to seek the funding, pay the invoice, and then await reimbursement from both FEMA and the State.

Parish Hill Road Fence: Shannon explained that a zoning permit had been obtained for the fence, but the landowners had not obtained a Right-of-Way Permit. She explained that the fees had become a hardship to the landowners, and that the board has the right to waive the fee ($50.00) but not the need for a permit.

Todd Lawley made a motion to waive the permit fee. The motion was seconded by Priscilla Cotton. The motion carried unanimously.

Dover Road Signs:  Todd went over the sign recommendations made by the State of Vermont. Discussion ensued regarding changes to the traffic ordinance and hearing requirements. Shannon and Todd will work together on this.

Gloria reported on other signs in the area that are not legible.

SCHEDULED MEMBERS OF THE PUBLIC:

Emergency Operations Plan: David Moore, Emergency Management Director was present to discuss the Emergency Operations Plan that needs to be renewed this year. He went over the plan with the board. Discussion ensued.

Jon Mack asked for a copy of the Rescue, Inc. addendum.

Todd Lawley made a motion to approve the Emergency Operations Plan for the coming year, with the addition of the Timson Hill School. The motion was seconded by Priscilla Cotton. The motion carried unanimously.

David Moore let the board know that he takes the job very seriously. The state has 2 levels of Emergency Management Directors. This past week he was certified again. The board and public applauded David’s efforts.

Chris Triebert, Rock River Revival: Chris Triebert reported that they have been working with Ted Colligan on putting together the parade. She presented a parade route to the board and gave details.

Chris Triebert asked for permission to completely close Dover Road for one hour between 12:00 noon and 1:00 p.m. Discussion ensued. The board was not completely comfortable closing the road completely.

Chris Triebert will contact the Sheriff’s Department and ask for assistance with traffic control.

NEW BUSINESS:

Animal Control: Todd reported to the board that he’d had a conversation with George Friend, who expressed his frustration with Animal Control issues, in that he’s not receiving information. It was suggested that his number be added to the phone system greeting, so that people can reach him directly. Discussion ensued.

A motion was made by Priscilla Cotton to add the Animal Control Officer’s phone number (if he’s agreeable) to the phone system greeting. The motion was seconded by Chris Druke. The motion carried unanimously.

Invasive Species: Gloria reported that she’d attended a workshop about an invasive species, known as Japanese Knotweed, which was spread during Tropical Storm Irene. She questioned whether the town could coordinate with the Conservation Commission during roadside mowing. Chris Druke suggested contacting the Career Center (Dennis Hamilton) who has had his class out working with towns. Gloria will coordinate with the Conservation Commission to give them the information.

Thank you: Gloria asked whether they could send a thank you to Joe Mascia for the work that he did around the town office. Shannon will send one. Gloria will provide the address for her.

FEMA Audits: Jon noted that with the amount of money paid by FEMA, the town will be audited. The town is also required by FEMA to have an independent audit done. He asked the board for ideas on how to get the auditors to be responsive in order to have their independent audit done by the FEMA deadline. Chris Druke and Priscilla Cotton will review the contract and get back to the board.

OLD BUSINESS:

Treasurer’s Answers to Selectboard Questions: This discussion was tabled until the next meeting, pending copies for the rest of the board members being distributed.

Hazard Mitigation Grant Program: Shannon updated the board on recent correspondence. Site visits are rescheduled for July 25. She noted that final approval has not been granted by FEMA at this time.

Emergency Watershed Protection: Gloria updated the board on recent developments. She noted that it is moving forward slowly but surely.

Lynch Bridge Alternate Project: Jon noted that the updates he has will need to be discussed in Executive Session.

Town Office Improvements: Gloria and Priscilla reported that they’d had a site visit with Farnum, and they expect a report in the near future. Gloria noted that the insurance refund had arrived from the water in the basement during Irene.

Comparative Salary/Wage Analysis Project: Chris noted that she has been researching area wages and will be ready to discuss perhaps by the second week in July.

DRB: The board quickly discussed their attendance at the June 25th DRB hearing. The board will attend. Shannon will warn the meeting.

UNFINISHED BUSINESS:

There were no updates.

CORRESPONDENCE:

A letter was received from VLCT regarding Constable requirements. As George Friend is a trained law enforcement  officer, this is a non-issue for the Town of Newfane.

A copy of a letter was received from John Feifel regarding a septic issue. No action was taken.

EXECUTIVE SESSION:

A motion was made by Todd Lawley and seconded by Priscilla Cotton to enter into Executive Session at 8:29 p.m. The motion carried unanimously. Chris Druke recused herself for this Executive Session.

A motion was made by Priscilla Cotton and seconded by Gloria Cristelli to come out of Executive Session at 8:44 p.m. The motion carried unanimously.

A motion was made by Gloria Cristelli and seconded by Priscilla Cotton to go into Executive Session at 8:45 p.m. to discuss personnel issues. The motion carried unanimously. *Chris Druke was present for this Executive Session.

A motion was made by Gloria Cristelli and seconded by Priscilla Cotton to come out of Executive Session at 9:30 p.m. The motion carried unanimously.

PAY ORDERS:

A motion to approve Pay Orders was made by Todd Lawley and second by Gloria Cristelli. The motion carried unanimously.

ADJOURN:

A motion was made by Chris Druke and seconded by Todd Lawley to adjourn at 9:35 p.m. The motion carried unanimously.

Respectfully Submitted,

Shannon Meckle

June 21st 2012

Road Foreman’s/Road Commissioner’s Report

1] Roads: The roads are in good shape overall except the ones that we still need to do some flood work on. We have been grading and hauling gravel on the roads. We have had to haul a lot of gravel to cover up the stone we used during mud season.

2] Equipment: The 06 Sterling has been to Patriot truck service for some front spring work, an air dryer replacement, front end alignment. The F600 had a starter replaced at the shop. The 416 backhoe is still having problems with the rear stabilizer leaking down. Cat is coming down again to see what they can do to it. The 672D Grader is having a over heating problem when grading so we have pressure washed the radiator and we are going to replace the thermostat.

3] Stratton hill slide; Doris has found the name of the land owner, now we will have to write them a letter to get am easement to go on there property and then get it an engineering firm to design a plan for rebuilding that site. Then it has to go out to bid and we will also have to fill out a grant application for the state to cover 90% of the cost.

4] Dead Trees: We have several trees that need to be cut right off. One is a large tree in Wild Wood Acres, by George Rose’s and we have three dead trees in the Sunset Lake Road Cemetery. I talked to Kevin Schrader today and he can do all the trees for around $450.00.

5] Flood Work: We have been approved to go ahead and replace the deck on bridge #45 on Hunter Brook. I will have to get bids out for that work. Adams Hill, we still need to gravel the back side of Adams Hill rd to the gravel pit. And we still have to work on Hunter Brook rd. as soon as the deck is replaced.  We have to do river bank work by Hickey rd, bridge and bank stabilization work where Hunter brook meets the Rock River. We are still working on getting debris removal approved. We have some Rip Rap work to do on Smith Brook and by Wiswall Hill Bridge. That work will have to go out to bid.

6] Andy Harkness; Fitzpatrick’s have finished the job at the Andy Harkness property and Andy is very happy with it, so that is now done.

 

 

Thank You

Todd Lawley/Road Foreman

Christopher Williams /Road Commissioner

 

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