Selectboard Meeting Minutes – May 14, 2018

TOWN OF NEWFANE

SPECIAL SELECTBOARD MEETING MINUTES

MONDAY,  MAY 14, 2018

 BOARD MEMBERS PRESENT: Marion Dowling, Gary Delius, Mike Fitzpatrick, Christopher Williams, Shelly Huber

OTHERS PRESENT:   Jay Wilson,  Doug Demarco, Shannon Meckle

CALL TO ORDER

The meeting was called to order at 6:00 p.m. by Marion Dowling, Chair.

After discussion, a motion was made by Shelly Huber and seconded by Christopher Williams  to table awarding the bid to allow for the Road Foreman and Road Commissioner to review the bids and present a recommendation at the next meeting. The motion carried unanimously.  The bids will be awarded on May 21, 2018.

 

TRUCK BID OPENING

 

Five bids were received. They were opened and read into the record as follows:

 

McDevitt Trucks:

 

  1. 2019 Mack GR42F Granite w/ TENCO Dump Body

 

Cab & Chassis:                                   $109,939.00

TENCO Dump Body:                        $65,715.00

7-Year Extended Warranty:         $9,484.00

 

Total Price with Trade In:              $170,138.00

Total Price W/out Trade In:          $185,138.00

 

Guaranteed Buyback – 7 Yr.:        $52,276.00

Guaranteed Buyback – 10 Yr.:     $38,109.00

 

Patriot Freightliner/Western Star:

 

  1. 2019 Western Star 4700SF w/ TENCO Dump Body

 

Cab & Chassis:                                   $101,128.00

TENCO Dump Body:                        $65,715.00

7-Year Extended Warranty:         $8,706.00

 

Total Price with Trade In:              $160,549.00*

Total price W/out Trade In:          $175,549.00

 

Guaranteed Buyback – 7 Yr.:        **Exception Noted

Guaranteed Buyback – 10 Yr.:     **Exception Noted

 

  1. 2019 Western Star 4700SF w/ Viking Dump Body

 

Cab & Chassis:                                   $101,128.00

Viking Dump Body:                          $55,900.00

7-Year Extended Warranty:         $8,706.00

 

Total Price with Trade In:              $150,734.00*

Total Price w/out Trade In:          $165,734.00

 

Guaranteed Buyback – 7 Yr.:        **Exception Noted

Guaranteed Buyback – 10 Yr.:     **Exception Noted

 

  1. 2019 Freightliner 114SD w/ TENCO Body

 

Cab & Chassis:                                   $96,951.00

TENCO Dump Body:                        $65,715.00

7-Year Extended Warranty:         $8,706.00

 

Total Price with Trade In:              $156,372.00*

Total Price w/out Trade In:          $171,372.00

 

Guaranteed Buyback – 7 Yr.:        **Exception Noted

Guaranteed Buyback – 10 Yr.:     **Exception Noted

 

  1. 2019 Freightliner 114SD w/ Viking Body

 

Cab & Chassis:                                   $96,951.00

Viking Dump Body:                          $55,900.00

7-Year Extended Warranty:         $8,706.00

 

Total Price with Trade In:              $146,557.00*

Total Price w/out Trade in:           $161,557.00

 

Guaranteed Buyback – 7 Yr.:        **Exception Noted

Guaranteed Buyback – 10 Yr.:     **Exception Noted

 

* Letter attached regarding Trade In Agreement offering to share equally any gain on the sale above Fair Market Value price, guaranteeing at least $1,500.00 improvement in the sale price. Should Patriot take a loss, Newfane will receive the minimum trade of $15,000.00 and not be responsible for any loss or remarketing or reconditioning expenses.

 

**Exception to Buyback Guarantee – as the condition of the truck at time of trade-in has not been established. In addition, wording indicates that the Town could pursue a buyback without purchasing  another truck from that dealership.

 

Copies of each bid packet were made for all Board members and the Road Foreman.  Board members and the Road Foreman  will review the bids and make a decision at the May 21, 2018 meeting.

 


ADJOURN        

 

A motion was made by  Gary Delius and seconded by Mike Fitzpatrick to adjourn at 6:40 p.m. The motion carried unanimously.

 

Respectfully Submitted,

Shannon Meckle