Selectboard Meeting Minutes – November 19, 2018

TOWN OF NEWFANE
SELECTBOARD MEETING
MINUTES
NOVEMBER 19, 2018

BOARD MEMBERS PRESENT: Gary Delius, Marion Dowling, Mike Fitzpatrick, Shelly Huber, Christopher Williams
OTHERS PRESENT: Jay Wilson, Shannon Meckle
CALL TO ORDER
The meeting was called to order at 6:00 p.m. by Marion Dowling, Chair.
ADDITIONS/AMENDMENTS TO THE AGENDA
There were no additions or amendments to the agenda.
MINUTES
November 5, 2018 Regular Meeting: A motion was made by Mike Fitzpatrick and seconded by Gary Delius to approve the minutes. The motion carried unanimously.
November 5, 2018 Board of Liquor Control Meeting: A motion was made by Gary Delius and seconded by Mike Fitzpatrick to approve the minutes. The motion carried unanimously.
November 12, 2018 Budget Meeting: A motion was made by Gary Delius and seconded by Mike Fitzpatrick to approve the minutes. The motion carried with four in favor and Christopher Williams abstaining.
ROAD BUSINESS
Road Foreman’s & Road Commissioner’s Report: See attached report.

The board discussed the idea of a catch basin at the Kenny Pond Dam.

A motion was made by Gary Delius and seconded by Mike Fitzpatrick to accept the Road Foreman’s Report. The motion carried unanimously.

ADMINISTRATIVE ASSISTANT’S REPORT
See attached report.
A motion was made by Gary Delius and seconded by Mike Fitzpatrick to accept the report. The motion carried unanimously.
SCHEDULED MEMBERS OF THE PUBLIC

Williamsville Hall Committee: Steve Levine presented a proposed budget for operations of the Williamsville Hall, estimating the amount needed to keep the Hall open for the winter. With the Donation Fund being used for operating expenses, it appeared there were sufficient funds to keep the building open. Discussion ensued regarding requiring security deposits for all renters, regardless of whether they’re paying for use of the Hall.

A motion was made by Mike Fitzpatrick and seconded by Gary Delius to keep the Hall open this winter. The motion carried unanimously.

OLD BUSINESS

School Property: Discussion Ensued regarding protection of school property in the event that all school property is consolidated. Shannon shared communication with Putney regarding the process they took to protect school land.

A motion was made by Shelly Huber and seconded by Mike Fitzpatrick to investigate ownership of the land, and to see if it’s an option to have the town take the land over for its protection.

The board clarified which land was in question.

The motion carried unanimously.

South Newfane/Williamsville Fire Department: Shannon read a letter from the Town Attorney regarding the Board’s willingness to authorize Rich Carroll to represent New Brook Fire Company. A motion was made by Mike Fitzpatrick and second by Christopher Williams to approve Rich Carroll to represent New Brook Fire company. The motion carried unanimously.

CORRESPONDENCE

There was no correspondence.

PAY ORDERS

A motion was made by Gary Delius and seconded by Marion Dowling to approve pay orders as follows:

• Payroll Warrant No. 11369 in the amount of $4,341.74
• Payroll Warrant No. 11370 in the amount of $5,686.60
• Accounts Payable Warrant No. 19011 in the amount of $486,015.64

The motion carried unanimously.

ADJOURN

A motion was made by Gary Delius and seconded by Shelly Huber to adjourn the meeting at 7:10 p.m. The motion carried unanimously.

Respectfully Submitted,
Shannon Meckle

ROAD FOREMAN’S AND ROAD COMMISSIONER’S REPORT
November 19, 2018

1. We completed the tree work at the Williamsville Hall and are waiting for a roofing company to look at the slate.

2. There is a large dead oak on the old Newfane Hill common that will be taken down during the winter.

3. The plowing and sanding has started early.

4. I have a meeting this week with Scott Jensen the State River Engineer to look at Lynch Bridge rip rap and Hunter Brook Rd.

5. The new Western Star is delayed again, this is now the 5th delivery date I have been given.

6. I have a meeting this week at Kinney Pond Dam with the dam inspector and the state.

Thank You,

Jay Wilson, Road Foreman
Christopher Williams, Road Commissioner

ADMINISTRATIVE ASSISTANT’S REPORT
NOVEMER 19, 2018

EWP PROGRAM: The property the town was sponsoring for the bank stabilization project was sold and the new owner is not interested in continuing with the program. They understand that they can revisit in the future, but they are not guaranteed funding.
Box Culvert Grant Process: The Grant Committee (Jay, Mike and I) met to review engineering proposals. We made two recommendations. The State is reviewing the proposals and will get back to me with their approval this week.
BUDGETING: I’m continuously updating the draft budget as new numbers and requests come in, so I will have a new draft for you at next week’s budget meeting.