Selectboard Meeting Minutes – November 5, 2018

TOWN OF NEWFANE
SELECTBOARD MEETING
MINUTES
NOVEMBER 5, 2018

BOARD MEMBERS PRESENT: Gary Delius, Marion Dowling, Mike Fitzpatrick, Shelly Huber, Christopher Williams
OTHERS PRESENT: Shannon Meckle, Jay Wilson, Mollie Hollows
CALL TO ORDER
The meeting was called to order at 6:00 p.m. by Marion Dowling, Chair.
MINUTES
October 1, 2018 Regular Meeting: A motion was made by Gary Delius and seconded by Shelly Huber to approve the minutes. The motion carried unanimously.
October 15, 2018 Regular Meeting: A motion was made by Gary Delius and seconded by Shelly Huber to approve the minutes. The motion carried unanimously.
ROAD BUSINESS
Road Foreman’s & Road Commissioner’s Report: See attached.

Discussion ensued regarding replacement of the windows at the Town Garage. Shannon confirmed that there is money in the current capital budget to begin replacing them. Jay will get new prices on window replacement and come back to the Board.

Mike Fitzpatrick inquired as to how the rental excavator is working. Jay noted that it’s working well and that another one is coming next week as a demo.

A motion was made by Shelly Huber and seconded by Mike Fitzpatrick to accept the report. The motion carried unanimously.

ADMINISTRATIVE ASSISTANT’S REPORT
See attached report.
A motion was made by Gary Delius and seconded by Mike Fitzpatrick to accept the report. The motion carried unanimously.
OLD BUSINESS

Traffic Calming: A letter from Juliette Carr was read into the record. Shannon will respond and forward the letter to the Traffic Calming Committee.

CORRESPONDENCE

– SeVEDS Connectivity Summit Postcard Notice

PAY ORDERS

A motion was made by Gary Delius and seconded by Mike Fitzpatrick to approve pay orders as follows:

• Accounts Payable Warrant No. 19010 in the amount of $829,276.74
• Payroll Warrant No. 11366 in the amount of $4,063.59
• Payroll Warrant No. 11367 in the amount of $4,626.93
• Payroll Warrant No. 11368 in the amount of $7,118.27

The motion carried unanimously.

ADJOURN

A motion was made by Gary Delius and seconded by Shelly Huber to adjourn the meeting at 6:53 p.m. The motion carried unanimously.

Respectfully Submitted,
Shannon Meckle

ROAD FOREMAN’S AND ROAD COMMISSIONER’S REPORT
November 5, 2018

1. We have rented an excavator for a month. We are brush cutting and ditching with it.

2. The is some tree work being done at the Williamsville Hall next week, we need to do that so the slate on the roof can be repaired. Is there money left for this work?

3. I met with Mike Fitzpatrick on the Dover Rd. and we will have Marc Pickering mark the road where he wants the pavement cut and they will cut it out and repave it in the next week or so.

4. The River Rd. bridge has been repaved, they are still waiting for the telephone company to remove pole so they can finish with the guard rail.

5. We had Depot Rd. closed for an extended period this weekend for the broken pole. Green MT power worked through the night to get a new pole set and the power restored.

6. We had gotten a price last year on replacing the windows in the town garage, are you interested in starting this project? Maybe we could do half this year.

7. The yellow lines were completed on the new pavement.

8. I have ordered the second radar sign.

9. The state has recommended that we request a ‘Road Safety Audit Report’ be done so we can have recommendations from traffic engineers on the best way to control speed. I am awaiting the application to complete.

Thank You,

Jay Wilson, Road Foreman
Christopher Williams, Road Commissioner

ADMINISTRATIVE ASSISTANT’S REPORT
NOVEMER 5, 2018

BLUE CROSS/BLUE SHIELD MEETING: I attended a meeting with Blue Cross/Blue Shield last Monday. They went over the new rates for 2019 and discussed new products that are available. They were encouraging employers to consider a new product they’re offering. We can discuss it during budgeting, but I felt that these new products would be a big change for the employees.
ROUTE 30 CORRIDOR MEETING: Thursday the 25th of October, I, along with Shelly and Bob McCandless attended a Route 30 Corridor meeting held by VTrans. The purpose was to reach out to towns along the Route 30 corridor before they begin their various projects along Route 30 in the next few years. There will be more detailed meetings coming in the future, but they encourage towns to share issues they’re dealing with along Route 30 as well as ideas and specific requests early in the process so that there’s plenty of time for discussion as their projects progress.
FEMA: We have received confirmation that the projects from the November 2017 storm have been approved for Close Out, which means that the reimbursement should be coming in the near future.
SKY SOLAR PROGRAM: The solar field at Windham Solid Waste Management District is up and running. If you recall a few years ago, the Selectboard elected to join this net metering program to get a better rate than the other solar projects. This project is complete and we will now begin to get our electric bills from Sky Solar and credits from Green Mountain Power. (See attached info.)