SELECTBOARD MEETING MINUTES – NOVEMBER 6, 2017

TOWN OF NEWFANE

SELECTBOARD MEETING

MINUTES

 NOVEMBER 6, 2017

 

BOARD MEMBERS PRESENT: Gary Delius, Marion Dowling, Mike Fitzpatrick, Carol Hatcher, Christopher Williams

OTHERS PRESENT:   Jay Wilson, Kristin Brooks, Alex Beck, Richard Thall, Erica Bowman, Johanna Gardner, Joan Weir, Tristam Johnson

CALL TO ORDER

The meeting was called to order at 6:00 p.m. by Carol Hatcher, Chair.

ADDITIONS/AMENDMENTS TO THE AGENDA

There were no additions or amendments to the agenda.

MINUTES

October 2, 2017:  A motion was made by Mike Fitzpatrick to approve the minutes. The motion was seconded by Christopher Williams. The motion carried with four in favor and Gary Delius abstaining as he was not present at the meeting.

October 16, 2017:  A motion was made by Mike Fitzpatrick to approve the minutes.  The motion was seconded by Gary Delius. The motion carried unanimously.

October 30, 2017:  The following corrections were made: Carol Hatcher called the meeting to order instead of Todd Lawley.  Christopher Williams was marked present, but was not present.  A motion was made by Marion Dowling to approve the minutes as corrected. The motion was seconded by Gary Delius. The motion carried with four in favor and Christopher Williams abstaining as he was not present at the meeting.

ROAD BUSINESS

 

Road Foreman’s Report: See attached report.

 

A motion was made by Marion Dowling and seconded by Mike Fitzpatrick to accept the Road Foreman’s Report. The motion carried unanimously.

 

South Wardsboro Road Issue:   Erica Bowman, Landscape Architect for Richard Thall and Richard Thall of South Wardsboro Road were present to talk to the Board about work in the right-of-way.  Erica gave a presentation  of her plans for alleviating the issue of the pavement being raised too high along the property and dropping off, at the landowner’s cost.

 

 

 

 

 

 

Discussion ensued regarding whether the town’s plans would include continuing to add pavement to the current road.  Mike Fitzpatrick noted that he’d recommend grinding the pavement down before adding any more black top.

 

 

Jay recommended making sure that the vegetation along the road is hearty enough to handle the slop coming off the plows during the winter.  Beyond that, he saw no issue with approval.

 

A motion was made by Mike Fitzpatrick and seconded by Christopher Williams to accept the plan as presented. The motion carried unanimously.

 

ADMINISTRATIVE ASSISTANT’S REPORT:

 

See attached report.

 

A motion was made by Gary Delius to accept the report.  The motion was seconded by Marion Dowling.  The motion carried unanimously.

SCHEDULED MEMBERS OF THE PUBLIC

SeVEDs:  Kristin Brooks gave a brief update on the SeVEDS programs and asked whether the Board would be requiring a petition for inclusion in the Warning.

Alex Beck updated the Board on the Leland and Gray program, noting that 24 students are currently enrolled.

Discussion ensued regarding the intern program, one of which was placed at W.W. Building Supply in Newfane.

Gary Delius noted that the concern last year was the lack of information showing the impact for Newfane.  This year there is evidence of its impact on the community.

Luke Stafford  spoke to the Board regarding the value of the program for Newfane.

A motion was made by Gary Delius to accept SeVED’s 2019 funding proposal of $5,178 as presented to be in the budget. The motion was seconded by Mike Fitzpatrick.  The motion carried unanimously.

UNSCHEDULED MEMBERS OF THE PUBLIC

Tristam Johnson reported that on the west side of Sears Road below his driveway, there is no drainage ditch, and the water is flowing across the road into the neighbor’s basement.  Christopher will work with Jay to remedy the problem.

 

OLD BUSINESS

Recycling: Shannon handed out a letter from a resident stating that the town needs some sort of recycling facility.

Discussion ensued regarding the location of a possible facility and how it would operate.  The Board discussed the option of a survey with cost figures included.  Shannon will plug numbers into the survey for a draft to review at the next meeting.

Town Office Sign Options:

The Board reviewed the various options presented by McCarthy Signs.  After discussion, a motion was made by Mike Fitzpatrick to hire McCarthy Signs to paint “Option C-1” for the price of $1,085.00.  The motion was seconded by Christopher Williams. The motion carried unanimously. 

Administrative Assistant Job Descriptions:

A motion was made by Marion Dowling and seconded by Mike Fitzpatrick to enter into Executive Session to discuss the appointment or employment or evaluation of a public officer or employee pursuant to 1 VSA §313(a)(3).  Discussion ensued.

Shannon presented a draft Job Description for the Board’s consideration. The Board discussed the 2007 and the 2012 versions of the current job description as well as the draft.

A motion was made by Gary Delius to table to a time certain to the regular meeting on November 20, 2017 with the goal of agreeing upon a Job Description.  The motion was seconded by Mike Fitzpatrick.  

Discussion ensued.

Gary called the question.

The motion carried with four in favor and one opposed.

CORRESPONDENCE:

 

State Police Quarterly Report – Will be available for review at the Town Office.

 

Letter from Tom Aiksnoras on Hunter Brook Road and other area residents, regarding generator noise. Shannon will respond.

 

WSWMD newsletter – will be available for review at the Town Office.

 

 

 

 

 

 

 

 

PAY ORDERS

 

A motion was made by Gary Delius and seconded by  Marion Dowling to approve the pay orders as follows:

 

  • Accounts Payable Warrant No. 18009 in the amount of $999,022.54
  • Payroll Warrant No. 10/25/17 in the amount of $3,369.10
  • Payroll Warrant No. 11/1/17 in the amount of $3,878.48
  • Payroll Warrant No. 11/8/17 in the amount of $5,969.03

 

 The motion carried unanimously.

 

ADJOURN

 

A motion was made by Gary Delius and seconded by Marion Dowling to adjourn at 8:25  p.m.  The  motion carried unanimously.

 

Respectfully Submitted,

Shannon Meckle

 

ROAD FOREMAN’S AND ROAD COMMISSIONER’S REPORT

NOVEMBER 6, 2017

 

 

  1. Mike Fontaine started work last Wednesday and it’s going well.
  2. Mike Winot’s probationary period was up October 3rd, he has been a great asset to the
  3. We need to sell the old front mount York Rake

 

  1. Lafayette has finished the band rail on the two bridges on South Wardsboro Rd.

 

  1. We are sending the ’09 Sterling to Twin State to see if they can do more to keep the exhaust smell out of the cab.

 

  1. The ’09 came back from Tenco in Barre after having some work done on the sander. The ’13 Mack is there now.

 

  1. I have asked Barrows & Fisher Oil to fill the tanks at Williamsville Hall since it’s staying open later than usual.

 

  1. The storm on October 29th and 30th caused extensive damage, the crew put in many hours cutting trees and making temporary fixes to get the road’s open and they did a great job.

 

  1. We rented Jersey Barriers for the two damaged sections of Dover Rd. to keep people from going in the river.

 

  1. Marc and Megan from VTRANS spent many hours here accessing the damage. We have the reports as of this afternoon on the damage so we can begin getting pricing tomorrow.

 

 

Thank You,

 

Jay Wilson, Road Foreman

Christopher Williams, Road Commissioner

 

ADMINISTRATIVE ASSISTANT’S REPORT

NOVEMBER 6, 2017

 

EMERGENCY ROAD REPAIRS:  I have started files for each project so that I can track  the damage estimates, contractor costs, employee time, town equipment, and materials.  This allows to document the damage and what’s been spent in order to be reimbursed by the State.

 

TOWN OFFICE RECOMMENDATIONS: Wade Masure from VLCT was here last week to review the prior list of recommendations for the building. He did a walk through and reviewed the work that’s been completed. I expect a new list of recommendations from him later this week.

 

AUDIT FY 2017: The auditors have completed the draft. I expect that final copies will be arriving in the mail later this week or early next week. Everything looked good.

 

LANDFILL SOLAR: The engineering firm finished its report, which was needed in order for the town to apply for an amendment to the custodial care status of the landfill. I provided them with the town’s request and the draft public notice and it should arrive in the State’s hands by early next week.

 

TOWN OFFICE SURVEYS: At Carol’s request, I gave out town office surveys to the newer town officials that weren’t here when employees filled them out originally.  I have not received them back yet.

 

OPEN & ACCEPTING COMMITTEE:  I checked in with Ken Estey regarding the Open and Accepting Town Committee and their timeframe for providing a report to the Selectboard. He expects they will have a report by the end of December or the beginning of January.