TOWN OF NEWFANE
OCTOBER 1, 2018
BOARD MEMBERS PRESENT: Marion Dowling, Gary Delius, Mike Fitzpatrick, Christopher Williams
OTHERS PRESENT: Jay Wilson, Gary Katz, Archie Clark, Alex Blakeson
CALL TO ORDER
The meeting was called to order at 6:00 p.m. by Marion Dowling, Chair.
September 17, 2018 Regular Meeting: A motion was made by Mike Fitzpatrick and seconded by Christopher Williams to approve the minutes. The motion carried with three in favor and Gary Delius abstaining.
September 17, 2018 Board of Liquor Control Meeting: A motion was made by Mike Fitzpatrick and seconded by Christopher Williams to approve the minutes. The motion carried with three in favor and Gary Delius abstaining.
September 24, 2018 Hearing: A motion was made by Christopher Williams and seconded by Mike Fitzpatrick to approve the minutes. The motion carried with three in favor and Gary Delius abstaining.
Road Foreman’s & Road Commissioner’s Report: See attached.
A motion was made by Christopher Williams and seconded by Mike Fitzpatrick to go with hemlock for the bridges on Hunter Brook Road. The motion carried unanimously.
A motion was made by Mike Fitzpatrick and seconded by Christopher Williams to accept the Road Foreman’s Report. The motion carried unanimously.
Winter Sand Bids: At this point in the meeting, Mike Fitzpatrick recused himself and left the table.
Three bids were received. They were opened and read into the record as follows:
Zaluzny Excavating: $11.49 per cubic yard
AS Clark: $14.50 per cubic yard
Fitzpatrick Excavating: $11.00 per cubic yard
Christopher asked about the quality of sand. The quality of the sand will be reviewed before contracting the work.
Gary Delius made a motion to award the sand bid to Fitzpatrick Excavating, contingent upon acceptance of quality of sand by the Road Foreman. The motion was seconded by Christopher Williams. The motion carried unanimously of the remaining board members.
At this point in the meeting, Mike Fitzpatrick came back to the table.
ADMINISTRATIVE ASSISTANT’S REPORT
The Administrative Assistant’s report was tabled until the next regular meeting, October 15.
UNSCHEDULED MEMBERS OF THE PUBLIC
Alex Blakeson was present to discuss damage done to his car by a rock when he crossed a windrow on a road that was being graded. He noted that VLCT denied the claim, stating the town doesn’t have liability in the case. He noted that he had to put it through his own insurance and requested that the town reimburse him for the expenses.
Marion Dowling read the last correspondence from the town to Mr. Blakeson denying his previous request for reimbursement.
Mike Fitzpatrick noted that if the signs were up, the town isn’t liable and that it’s an unfortunate accident.
Discussion ensued regarding the grading process. Jay explained that they try to do the roads in sections so that the windrows don’t stay in place very long.
Gary Delius cautioned against starting a precedent of covering these types of expenses where there is no liability or responsibility.
The consensus of the Board was to deny Mr. Blakeson’s request for reimbursement.
Daniels Hill Road Decision: Marion read the decision into the record.
A motion was made by Christopher Williams and seconded by Mike Fitzpatrick to sign the Decision ordering that Daniels Hill Road remain a private road. The motion carried unanimously.
Traffic Calming: Discussion ensued regarding safety at the Arch Bridge. Mike Fitzpatrick suggested having signage that alerts drivers coming over the bridge to slow down and watch. Gary Delius noted that it might be worth contacting the State to see if they can implement the sign package before the construction of the new bridge. Jay noted they are going to try a real yield sign at the bridge as well as painting on the roads.
West Street Closure Request: The Board received a request to close a portion of West Street for the Heritage Festival. A motion was made by Christopher Williams and seconded by Gary Delius to approve the request. The motion carried unanimously.
Checklist for Internal Controls: Marion reviewed the checklist with the Board. A motion was made by Gary Delius and seconded by Christopher Williams to approve Checklist for Internal Controls and to authorize Marion Dowling to sign. The motion carried unanimously.
• Quarterly Zoning Report from the Zoning Administrator
• Fall Planning and Zoning Forum Notice
A motion was made by Gary Delius and seconded by Christopher Williams to approve pay orders as follows:
• Accounts Payable Warrant No. 19008 in the amount of $41,605.67
• Payroll Warrant No. 11362 in the amount of $4,455.39
• Payroll Warrant No. 11363 in the amount of 6,366.52
The motion carried unanimously.
A motion was made by Gary Delius and seconded by Mike Fitzpatrick to adjourn the meeting at 7:15 p.m. The motion carried unanimously.
ROAD FOREMAN’S AND ROAD COMMISSIONER’S REPORT
October 1, 2018
1. The paving has been finished on Depot Road, Grimes Hill Rd. and in front of the garage.
2. The material for the Hunter Brook bridges is approx. $2,300 per bridge to use the extreme duty pressure treated or approx. $1,100 for rough sawn hemlock.
3. We recovered approx. 500 yards of gravel when we re-graded around the garage. If we could get a screener in the yard it could be added to our gravel pile.
4. The radar sign on Dover Road. will be taken down and we will be moving to the other direction on Dover Road.
5. The State Police asked for a few more speed limit signs on So. Wardsboro Road.
6. The new truck is delayed a couple weeks.
Jay Wilson Road Foreman
Christopher Williams Road Commissioner