Selectboard Meeting Minutes – October 15, 2018

TOWN OF NEWFANE
SELECTBOARD MEETING
MINUTES
OCTOBER 15, 2018

BOARD MEMBERS PRESENT: Gary Delius, Marion Dowling, Shelly Huber
OTHERS PRESENT: Jay Wilson, Shannon Meckle, Breeze Verdant, Annie Landenberger, Lynn Forrest, Marcia Hylan, Myra Fassler, Steve Levine, Jennifer Stanchfield, Bud Bergmann
CALL TO ORDER
The meeting was called to order at 6:01 p.m. by Marion Dowling, chair.
ADDITIONS/AMENDMENTS TO THE AGENDA
Marion Dowling corrected a statement made at the Traffic Calming Forum. The Town of Newfane contracts with the Vermont State Police and the Incorporated Village of Newfane contracts with the Windham County Sheriff’s Department.
MINUTES
October 1, 2018 Regular Meeting: A motion was made by Gary Delius and seconded by Shelly Huber to table approval of the minutes until November 5,2018. The motion carried unanimously.
ROAD BUSINESS
Road Foreman’s & Road Commissioner’s Report: See attached report.

A motion was made by Gary Delius and seconded by Shelly Huber to accept the report. The motion carried unanimously..

ADMINISTRATIVE ASSISTANT’S REPORT
A motion was made by Gary Delius and seconded by Shelly Huber to accept the report. The motion carried unanimously.
UNSCHEDULED MEMBERS OF THE PUBLIC
There were no unscheduled members of the public.

NEW BUSINESS

A motion was made by Gary Delius and seconded by Shelly Huber to take “Budgeting Schedule” out of order. The motion carried unanimously.

Budgeting Schedule: Shannon explained the budgeting process. The Board discussed how many meetings might be necessary.

The budget meetings were scheduled for November 12, November 26, and December 10, all beginning at 6:00 p.m. The Board will revisit if more meetings are needed.

OLD BUSINESS

A motion was made by Gary Delius and seconded by Shelly Huber to take “Traffic Calming” out of order. The motion carried unanimously.

Traffic Calming:

Marion Dowling reiterated a correction regarding a statement made at the Traffic Calming Forum. The Town of Newfane contracts with the Vermont State Police and the Incorporated Village of Newfane contracts with the Windham County Sheriff’s Department.
The village liaisons, along with Lynn Forrest from the Planning Commission presented information gleaned from the Traffic Calming Forum held Sunday night.

The Board reviewed handouts presented. Long term vs. short term goals were discussed.

Gary Delius noted that the group has a great beginning. The Board is about to enter budgeting and it makes the most sense for the Planning Commission to assist with long-term solutions while the Selectboard works on getting some of the short term solutions into the budget for next year

Shannon reported that the State Police came in to see her and she let them know that Williamsville, South Newfane, and Brookside need more presence. They will be setting up within the next few days. In addition, there is money in the current fiscal year’s budget to purchase a second speed feedback sign. Jay and Shannon will work on ordering it.

Breeze Verdant wanted to be on record as saying loudly and clearly that someone is going to get hit. Danger is imminent.

Discussion ensued regarding the suggestions made and next steps.

Shelly agreed to be the Selectboard representatives to the Traffic Calming liaisons and also agreed to attend the workshop on October 30th. Jay will attend if he can.

The Board summed up short term actions to be made: people are attending the workshop, Shelly will be representative, Shannon and Jay will order a new sign and Shannon has spoken to the state police.

SCHEDULED MEMBERS OF THE PUBLIC

Williamsville Hall Committee: On behalf of the Williamsville Hall Committee, Steve Levine presented an amended budget for the weatherization proposal previously approved by the Selectboard. The company that was going to do the insulation backed out and the new company is charging about $4,000 more than the previous company. Other recommended improvements have added to the costs.

The Board reviewed the revised cost estimate. Gary Delius recommended having the contractors sharpen their pencils and make sure the numbers are as accurate as possible.

Lynn Forrest noted that the results from the community survey done by the Planning Commission showed that community events are important to the residents..

Shelly Huber asked what the budget was for heating the building and what the estimated cost would be for heating the building. Shannon confirmed for the Board that there is $1,000 in the budget for heating the Williamsville Hall.

Steve presented a bill for additional work at the hall in the amount of $781.00. He noted that if it came from the Donation fund, it wouldn’t leave them with much money left. Shelly Huber suggested more fundraising.

A motion was made by Gary Delius to approve the amended budget in the amount of $35,658.89 for proposed improvements, based on acceptance by the other two Board members. The motion was seconded by Marion Dowling.

Discussion: Shelly noted that she’d prefer a better understanding of what the budget is for the year and to see the entire budget.

The motion carried unanimously.

Planning Commission: Lynn Forrest and Marcia Hylan were present on behalf of the Planning Commission.

They reviewed for the Board a few areas of the Town Plan that are mandated to be updated, including enhanced energy and migration of animals.

River Corridors is another subject that the State is encouraging towns to work on by offering a 2.5% increase in match during another FEMA disaster.

Discussion ensued regarding the added benefit vs. the ability of the Planning Commission to take on more demands. The consensus of the Board was that the river corridor update is important in the future, but to wait until the other items they’re working on are complete.

Lynn Forrest announced a meeting in Dummerston at the Community Center regarding Route 30. It will be held on October 25 at 1:00 p.m.

CORRESPONDENCE

There was no correspondence.

PAY ORDERS

A motion was made by Gary Delius and seconded by Shelly Huber to approve pay orders as follows:

• Accounts Payable No. 1908A in the amount of $240.00
• Accounts Payable Warrant No. 19009 in the amount of $148,990.56
• Payroll Warrant No. 11364 in the amount of $4,946.28
• Payroll Warrant No. 11365 in the amount of $4,328.00

The motion carried unanimously.
ADJOURN

A motion was made by Gary Delius and seconded by Shelly Huber to adjourn the meeting at 8:45 p.m. The motion carried unanimously.

Respectfully Submitted,
Shannon Meckle

ROAD FOREMAN’S AND ROAD COMMISSIONER’S REPORT
October 15, 2018

1. Hunter Brook Bridges materials cost.

2. We had some bushings replaced on the backhoe this past week and a bearing replaced in the fan of the grader.

3. The new salt supplier this year has been filling the shed, we are hopeful they will be more dependable than our supplier last year.

4. The State’s Dam engineer is going to be coming up with a design for the repairs at Kinney Pond Dam.

5. Meghan at VTRANS is helping me write up a scope of work for the Hunter Brook repair so that can be put out to bid.

6. We will have Newfane Hill closed tomorrow for about 4 hours to replace culverts.
There are signs posted for the residents.

7. The 35-mph signs arrived and we will be putting up a few more on So. Wardsboro Rd.

8. The phone company is still the holdup on the completion of the River Rd. bridge.

Thank You,

Jay Wilson Road Foreman
Christopher Williams Road Commissioner

ADMINISTRATIVE ASSISTANT’S REPORT
OCTOBER 15, 2018

TOWN OFFICE PROJECTS: The windows, especially on the Route 30 side of the building are really dirty and we are wondering about whether we can hire someone to clean the outsides of the windows. I’m not sure if it can be done this late in the season, but possibly in the spring. Also the siding on the Route 30 side of the building is in need of a power washing.
TOWN OFFICE FURNITURE: The chairs in the office (Selectboard table and certain ones in the cubicles are in rough shape and need to be thrown out.
We have $3,500 in the “Town Office Miscellaneous Improvements” line item as well as $500.00 in the “Town Office Miscellaneous Small Equipment” line item.
BLUE CROSS/BLUE SHIELD MEETING: I will be attending a meeting in Brattleboro on October29 to learn more about changes coming to Blue Cross Blue Shield, some new plan options and to get the new rates for 2019. This will be one of the first things we need to discuss during budgeting, as the payroll deductions will need to begin in December to cover the first January bill at the new rate.