Selectboard Meeting Minutes – October 2, 2017

TOWN OF NEWFANE

SELECTBOARD MEETING

MINUTES

OCTOBER 2, 2017

BOARD MEMBERS PRESENT:    Marion Dowling, Mike Fitzpatrick, Carol Hatcher, Christopher Williams

OTHERS PRESENT:   Doris Knechtel, Tim Cawrse, Jay Wilson, Todd Lawley, Ken Estey, Frank Suponski, Johanna Gardner, Tristam Johnson, Joan Weir, Angela Sanborn, Lynn Forrest

CALL TO ORDER

The meeting was called to order at 6:00 p.m. by Carol Hatcher, Chair.

ADDITIONS/AMENDMENTS TO THE AGENDA

The Planning Commission was inadvertently left off the agenda. There were no objections to adding them to Scheduled Members of the Public.

Mike asked to add the Heritage Festival banner to New Business.  It was added to New Business.

MINUTES

September 18, 2017:  A motion was made by Mike Fitzpatrick and seconded by Christopher Williams to approve the minutes.  The  motion carried unanimously.

September 26, 2017:    A motion was made by Mike Fitzpatrick and seconded by Christopher Williams to approve the  minutes. The motion carried with three in favor and one abstention. 

ROAD BUSINESS

Road Foreman’s Report: See attached report.

The Road Foreman’s report was accepted.  The Board welcomed Jay to his first meeting as Road Foreman.

Radio Bid:  One bid was received. It was opened and read into the record as follows:

SWNH Mutual Aid:  11 Radios and 1 base radio with required hardware for the total cost of $14,881.80. The Board reviewed the bid.  It was noted that the Board budgeted $14,000 for this project.

After discussion, a motion was made by Mike Fitzpatrick and seconded by Christopher Williams to award the bid, and authorizing Jay to review the bid for areas that will reduce the total cost.  The motion carried unanimously.

ADMINISTRATIVE ASSISTANT’S REPORT

See attached report.

A motion was made by Mike Fitzpatrick and seconded by Marion Dowling to accept the report.  The motion carried unanimously. 

SCHEDULED MEMBERS OF THE PUBLIC

Recycling Committee:  Johanna Gardner, Tristam Johnson, Joan Weir were present to give an update on the work they’ve been doing.   They noted that they compiled five possibilities and will be presenting them at a later meeting.

Joan Weir reported that the Committee started looking at options beyond recycling.  She noted that some options are connected solely to recycling and others include trash removal as well.  One option would involve the town purchasing land.  Discussion – liability – town garage –

Discussion ensued regarding the possibility of having something at the Town Garage.  Todd spoke to the liability of having cars in and out, and noted that a representative from VLCT had some concerns with that option.  Doris noted that the concerns regarding the use of the Town Garage land was the same in 1994 when the town last discussed this issue.

The Committee gave the board a draft survey for their review.  Discussion ensued. The Committee asked the board to write notes down for the Committee to rework the wording.  Tristam suggested waiting to send the survey out until the Committee wraps up and the Board can obtain some cost estimates.

Lynn Forrest noted that the Planning Commission will also be sending out a survey later in the year and suggested that they could perhaps be paired together to save money.

Town Office Building Committee:  Doris Knechtel and Frank Suponski were present to speak to the Board about the building.  Doris reported that the town office building has been painted on the outside.  The inside will be painted in the late fall or early winter.  Doris noted that the  Town Office sign was removed when they did the painting. She suggested getting prices on repainting before it gets put back up.  Shannon will get prices for the Board to consider at the next meeting.

Regarding the 2013 list of safety recommendations, Shannon will go over the list and update what has been done.

The Committee asked discussed whether the Board should consider an addition to the Town Office. Discussion ensued.   The consensus of the Board was that they were interested in seeing a proposal for an addition to the Town Office.

John Spicer, S. Newfane Sign: John  Spicer was present to request that the town replace the “Welcome to South Newfane” sign, which was damaged over the winter. He noted that the Village Enhancement Committee fixed the sign and WW Building Supply contributed a new post at no charge to the town.  Jay will coordinate with John Spicer to reinstall the sign.

Planning Commission: Lynn Forrest and Angela Sanborn were present to request a resolution be signed for the purpose of applying for another Municipal Planning Grant.  Lynn noted that the Town Plan has to be updated every five years. After this next revision, it will be due every eight years. Lynn read the resolution for the Board.  She noted that the grant is for $8,000.00 and no match is required by the town.

A motion was made by Mike Fitzpatrick and seconded by Christopher Williams to sign the resolution. The motion carried unanimously.

UNSCHEDULED MEMBERS OF THE PUBLIC

Tim Cawrse, spoke to the board regarding a drainage issue on Stratton Hill Road.  He showed the Board a map of the property and the road. Discussion ensued. Tim requested a site visit with members of the Board.  Jay Wilson, Mike Fitzpatrick, and Christopher Williams will do a site visit.

NEW BUSINESS

Budgeting Schedule:  Carol noted that it was time to start budgeting. The consensus of the Board was to schedule a two hour budget meeting for Monday, October 30.

Williamsville Hall: The Board discussed the recent discovery of mold in the Williamsville Hall. Steve Levine will be calling someone to come and inspect the issue.  This will be on the next agenda.

OLD BUSINESS

WSWMD Representation:  Shannon spoke to the Board regarding the recent decision to remove her from the position of Representative to Windham Solid Waste Management District.  After a lengthy discussion regarding the position and the Open Meeting Law, a motion by was made by Marion Dowling and seconded by Christopher Williams to reinstate Shannon Meckle to the position of Representative to Windham Solid Waste Management District.  The motion carried unanimously.

A motion was made by Christopher Williams and seconded by Marion Dowling to appoint Mike Fitzpatrick as Alternate Representative to Windham Solid Waste Management District.  The motion carried unanimously. 

Personnel Evaluations:  Shannon updated the Board that the Zoning Administrator’s evaluation has been done and is in the file. Board members can review it in the office at their convenience.

CORRESPONDENCE:

  • River Road Bridge: The Board discussed a letter received from Daniels Construction requesting the Town authorize an additional $73,865.00 to raise the road due to the beams being larger. A motion was made by Mike Fitzpatrick to tell Daniel’s Construction that they can’t raise the road two feet and that the Town is not willing to pay additional money for the alternate option. The motion was seconded by Christopher Williams.  The motion carried unanimously. 

PAY ORDERS

A motion was made by Christopher Williams and seconded by Mike Fitzpatrick to approve the pay orders as follows:

  • Accounts Payable Warrant No. 18007 in the amount of $36,584.48.
  • Payroll Warrant No. 9/20/17 in the amount of $4,012.94
  • Payroll Warrant No. 9/27/17 in the amount of $4,240.70
  • Payroll Warrant No. 10/4/17 in the amount of $9,048.91

The motion carried unanimously.

ADJOURN

A motion was made by Carol Hatcher and seconded by Christopher Williams to adjourn at 8:35 p.m. 

 

Respectfully Submitted,

Shannon Meckle

 

ROAD FOREMAN’S AND ROAD COMMISSIONER’S REPORT

OCTOBER 2, 2017

  1. Roadside mowing is well underway and should be completed soon. We are grading roads as needed to get ready for winter.

 

  1. We had a meeting on Wiswall Hill Rd. with Mark Pickering from VTRANS and Mike Fitzpatrick to look at a place where the roadside is eroding. This will need to be addressed.

 

  1. We had three trucks hauling for Dummerston for a day and a half last week. Dummerston will be blowing leaves from the ditches when it’s time.

 

  1. ’09 Sterling and the ’13 Mack will be going to Tenco soon for some sander maintenance.

 

  1. We have met several times at the Williamsville Hall to look at water running through basement and into the furnace room.

 

  1. Mark Picking looked at the west side of the covered bridge and made some suggestions for the abutment. I have called Renaud Brothers to look at it.

 

  1. Highway Safety Systems were supposed to have a price back by tonight’s meeting for white line painting.

 

  1. River Rd. bridge repair is well underway and you should have a copy of concerns the engineer has expressed.

Thank You,

Jay Wilson, Road Foreman

Christopher Williams, Road Commissioner

 

ADMINISTRATIVE ASSISTANT’S REPORT

OCTOBER 2, 2017

 

BUDGETING WORKSHOP: The Treasurer and I attended a VLCT workshop on budgeting last Tuesday.  There was some good information presented. I brought back a folder of information, if any of you would like to review it or see the slides from the presentations.

LANDFILL SOLAR ARRAY:  Green Lantern is preparing the 45-day notice, which will be sent to all interested parties.  This is just notifying them that they intend to apply for a Certificate of Public Good from the State. At the same time, I will be working on an application to amend the town’s Custodial Care Plan with the Agency of Natural Resources to allow the solar array to be built on the landfill.

ADAMS BROOK PROJECT: We received approval today from the Army Corps of Engineers to do work in the brook.  This work is being done with funds from a grant being administered by Windham Regional Commission.

HIGHWAY CREW OPENING: Applications have been coming in for the highway crew vacancy. Applications are due on the 16th.

SAND BIDS:  Invitations to bid have gone out and are due back on the 16th. Bids will be opened at the meeting on the 16th.