Selectboard Meeting Minutes – September 11, 2017

 

TOWN OF NEWFANE

SELECTBOARD MEETING

MINUTES

SEPTEMBER 11, 2017

BOARD MEMBERS PRESENT:  Gary Delius, Marion Dowling, Mike Fitzpatrick, Carol Hatcher, Christopher Williams

OTHERS PRESENT:   Todd Lawley, Shannon Meckle

CALL TO ORDER

The meeting was called to order at 6:00 p.m. by Carol Hatcher, Chair.

ADDITIONS/AMENDMENTS TO THE AGENDA

There were no additions or amendments to the agenda.

NEW BUSINESS

Road Foreman’s Retirement:    A motion was made by Gary Delius and seconded by Marion Dowling to enter into executive session to discuss the appointment or employment or evaluation of a public officer or employee under the provisions of 1 V.S.A. §313(a)(3).  The motion carried unanimously. The Board entered into Executive Session at 6:04 p.m.

The Board came out of Executive Session at 6:30 p.m.

A motion was made by Mike Fitzpatrick to open the Road Foreman’s position to internal applicants with those applications due Monday, September 18, 2017 at 3:30 p.m. to see if there are qualified applicants within the town.  The motion was seconded by Christopher Williams. The motion carried unanimously. 

Shannon will post the internal vacancy notice and provide applications for the Highway Crew members.

The Board thanked Todd.

Todd and Christopher will review the Road Foreman’s Job Description and make some changes to approve at the next meeting.

Road Closure – Heritage Festival:  Shannon presented a request from the Newfane Church seeking permission to close a portion of West Street and Court Street for the 47th Annual Heritage Festival.  A motion was made by Mike Fitzpatrick and seconded by Marion Dowling to approve the road closure.  The motion carried unanimously.

Checklist for Internal Controls:  The Board reviewed the Checklist for Internal Controls.  The Board clarified that an outside person was coming in to do the bank statement reconciliations. Shannon confirmed that there is.  A motion was made by Gary Delius and seconded by Christopher Williams to sign the Checklist for Internal Controls.  The motion carried unanimously.

OLD BUSINESS

Employee Appreciation Day:  Carol noted that she’d missed a meeting while she was away and understood there had been some concerns. She opened the discussion to the rest of the Board.   Details of the event were discussed and Carol noted that the food was already taken care of as well as the cake.

The Board offered well wishes to Gary Delius.

ADJOURN

A motion was made by Gary Delius and seconded by Mike Fitzpatrick  to adjourn at 6:50  p.m.

Respectfully Submitted,

Shannon Meckle