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BOARD MEMBERS PRESENT: Angela Sanborn, Shelly Huber, Ann Golob and Katy Johnson-Aplin
Absent: Mike Fitzpatrick
Jay Wilson, Melissa Brown, Doris Knechtel, Katy Bristol, Gloria Cristelli, Chris White, Jane Douglas, Juliette Carr, Dan Dewalt, Keats Dieffenbach, Austin Rice –BCTV and Wannetta Powling
CALL TO ORDER:
The meeting was called to order at 6:00 p.m. by Selectboard Chair Angela Sanborn.
ADDITIONS/AMENDMENTS TO AGENDA:
APPROVAL OF MINUTES:
- April 19, 2021 Regular Meeting
A motion was made by Shelly Huber to accept the minutes of the April 19, 2021 regular meeting. Ann Golob seconded the motion. Katy Johnson-Aplin -abstained. Motion passed.
April 19, 2021 Board of Liquor Control
A motion was made by Ann Golob to accept the minutes of the April 19, 2021 Board of Liquor Control.
Shelly Huber seconded the motion. Katy Johnson-Aplin -abstained. Motion passed.
ROAD FOREMAN’S & ROAD COMMISSIONER’S REPORT:
- The work on Monroe Bridge has started back up, they switched lanes and are working on the other side.
- The Depot Rd Culvert update: The new easement has been submitted to VTRANS for approval, once approved Bob Fisher will try again to get the bank to sign off.
- The Sand/Salt shed update: They state has made a few recommendations to the engineer and those will be incorporated into the final bid documents. Going out for bid in December 2021.
- We had our second Hazard Mitigation Plan meeting two weeks ago with a couple of additional people joining. Margo from WRC will be working on it requesting additional information as she proceeds.
- The Green Up was successful; we picked up 210 bags and 17 tires & metal.
- We were awarded two new grants from VTRANS. We got a Class II Structures grant for $175,000 to go towards cleaning and greasing the structure of Monroe Bridge. (Bidding won’t start until 2022.) The other was a $175,000 Class II paving grant for reclaiming part of So. Wardsboro Rd. and paving from West St. to the dirt (After July 1, 2021.)
Shelly Huber made a motion to accept the Road Foreman’s Report. Ann Golob seconded the motion. Motion passed.
ADMINISTRATIVE ASSISTANT’S REPORT:
- A letter has been drafted to VTrans, asking if they will consider implementing the safety recommendations from the “Road Safety Audit Report for the Village of Newfane.” (Motion to authorize NSB Chair to sign on behalf of the Selectboard)
Letter was read into minutes. Discussion took place. Shelly Huber made a motion to authorize Angela Sanborn to sign letter to VTrans. Ann Golob seconded the motion. Motion passed.
- The past two weeks
- I have completed two (2) VLCT trainings one for “Managing Conflicts of Interest” and the other one was for “Public Records.”
- I attended the second meeting for implementing and writing the “New Hazard Mitigation Plan.” I believe this is good start for Newfane and what we as a Town should consider addressing for our future safety concerns.
- As your Administrative Assistant, I provided the DRB with Zoom assistance to hold their (Natural Burial Ground) Public Hearing on Wednesday April 28.
- I set up and provided Zoom assistance for the Abatement of Taxes on Thursday April 29, for the Board of Abatement.
- I have included a letter from the Windham Regional Commission. With their plans to readopt the current regional plan. As Selectboard members you only need to be aware of their reasons for readopting the current plan. (Information provided)
- At the April 19, meeting I provided an email from North East Wilderness Trust (NEWT) & The Conservation Project (regarding 111 acres off Hunter Brook Road in South Newfane) asking for support from the Newfane Selectboard. A draft of a letter of support is available tonight, provided by the North East Wilderness Trust (NEWT) I transferred this to Town stationary.
Shelly Huber made a motion to authorize Angela Sanborn to sign letter of support for NEWT. Ann Golob seconded the motion. Motion passed.
Ann Golob made a motion to accept the Administrative Assistant’s report. Katy Johnson-Aplin seconded the motion. Motion passed.
TREASURERS REPORT / DELINQUENT TAX COLLECTOR’S REPORT
Melissa Brown was following up with the Delinquent Tax Policy for the Selectboard to approve.
Adoption of the New a Delinquent Tax Policy will be tabled until May 17, allowing the Board sufficient time to review.
The Board discussed placing the three delinquent property’s in the upcoming tax sale. If there is not a signed payment plan established before the proceedings begin with the attorney, tax sale will proceed. Additional fees and payment in full will be required to avoid being placed in the tax sale planned for June.
Katy Johnson-Aplin made a motion to proceed with placing the three delinquent properties up for Tax Sale. Ann Golob seconded. Motion passed.
Legal notice to proceed with posting in the newspaper was signed, to sell the two (2) properties of the deceased owners D.215.1 & D.2187.
Ann Golob made a motion to authorize Angela Sanborn Selectboard Chair to sign Notice to Sell. Shelly Huber seconded the motion. Motion Passed.
Shelly Huber made a motion to accept the Treasurers verbal report. Ann Golob seconded the motion. Motion passed.
Lister’s Office Vacancy – Doris Knechtel – Kay Bristol
Doris presented an update on the current vacancy in the Listers office asking the Select Board for immediate consideration to appoint a Lister to serve until March of 2022. “To help assist with the Grievance process in June and for the signing of the new Grand List in early July.”
Doris stated Dennis Wiswall would be willing to accept the Listers position until March 2022.
Shelly Huber made a motion to appoint Dennis Wiswall as a Newfane Lister until March 2022. Ann Golob seconded. Motion passed.
An appointment letter will be sent to Dennis Wiswall for acceptance of his appointment.
SCHEDULED MEMBERS OF THE PUBLIC:
UNSCHEDULED MEMBERS OF THE PUBLIC:
Gloria Cristelli – Green Up 2021 wanted to publicly acknowledge the efforts of all the volunteers this year and that it was very successful. There were many volunteers with all 250 bags used and additional bags were needed in some areas. Gloria wanted to make special mention of the extraordinary efforts Thomas Aiksnoras whom picked up over 21 bags of litter.
The Selectboard suggested that a letter of acknowledgment should be sent to Thomas.
Re-Adopt- or -Amend
Ann Golob made a motion to accept and sign the Financial Policy. Shelly Huber seconded the motion. Motion passed.
Ann Golob made a motion to accept and sign the Personnel Policy. Katy Johnson Aplin seconded the motion. Motion passed.
Shelly Huber made a motion to accept and sign the Conflict-of-Interest Policy. Katy Johnson Aplin seconded the motion. Motion passed.
Ann Golob made a motion to accept and sign the Selectboard Rules of Procedure. Katy Johnson Aplin seconded the motion. Motion passed.
Shelly Huber made a motion to accept and sign the Bidding Policy. Ann Golob seconded the motion. Motion passed.
Animal Control Update:
Update from Stephanie Leis was incomplete. Information provided to the Board was that progress has been slow due to rocky ground. There were no photos provided.
Juliette Carr still has concerns about the dogs running on their property.
Action to be taken: Selectboard member Katy Johnson-Alpin with the Administrative Assistant will make phone contact with Ms. Leis on Tuesday morning notifying her that a plan has been made with the Animal Control Officer Sandy MacDougall from Dover (whom agreed to assist with the Newfane ACO duties when needed), to do an inspection and impoundment if requirements of Animal Control policy have not been adequately met. This is per the Notice of Service that was delivered to Ms. Leis on April 14, 2021.
Discuss Ideas in the Town Plan –Ann Golob
Ann would like the Town to create a master list of projects needed for the town’s future growth. The list of possible projects is initially coming from reading the Newfane Town Plan and other similar planning documents completed in the recent past. Ann is working with the Planning Commission to create an initial list and will then bring it to the Selectboard to discuss.
Along with the Town Plan, a project list would assist in defining our short term/long term developmental goals. At the next Selectboard meeting Ann will update everyone on the status of the project with the Planning Commission and when we should be ready to share it with the Selectboard.
Laura Wallingford Bacon – Grimes Hill Road residents have been cleaning up this dump site for over 25 years. The cost to the Town is not only in terms of the Road Crew’s time and dumping fees associated with this site, but in environmental and health hazards as well. Your minutes call for ideas in response to the issue, and our suggestion would be to extend the guardrail and eliminate the pullover at this site altogether, since it is simply an invitation to dump illegally.
Chris White – In response to the circulating petition and or letter from West River Mutual Aid requesting the Town of Newfane to find “an appropriate Diversity or anti-racism training program that could be offered to all town employees and officials as well as being available to members of the community at large, offers suggestions to be taken in to consideration before proceeding.
Newfane is a kind, generous, neighborly place. We don’t have to be taught to be so; we were raised with values and to practice the Golden Rule. Please don’t try to paint us as otherwise in an effort to jump on the latest “woke” train. We are not broken but we might be with efforts such as this.
Erica Walch – The Selectboard is a political body and town employees and elected and appointed officials are charged with administering the management of the town, not learning and spouting political ideologies. The Reverend Dr. Martin Luther King, Jr. believed that “it is love that will save our civilization” and that people should be judged by the content of their character and not the color of their skin.
Public comment from Keats Dieffenbach regarding the May 3rd, correspondence that was read publicly from Chris White and Erica Walch was made addressing their point of view.
- Payroll Warrant No. #11511 Amount $ 4,626.63
- Account Payable No. # 21022 Amount $ 921,936.55
Shelly Huber made a motion to approve pay orders. Ann Golob seconded the motion. Motion Passed.
Ann Golob made a motion to adjourn. Meeting adjourned at 7:38 pm.
BOARD OF LIQUOR CONTROL
Monday May 3, 2021
- CALL TO ORDER:
Angela Sanborn called the meeting to order at 7:54 pm.
- License New Applications
- Fat Crow #3 Class Liquor License
Shelly Huber Ann Golob made a motion to approve Fat Crow #3 Class Liquor License application. Ann Golob seconded. Motion passed.
- Next Stage Arts Project (Outdoor Event on the Common)
Shelly Huber made a motion to approve Next Stage Arts Project (Outdoor Event on the Common) application.
Ann Golob seconded the motion. Motion passed.
Ann Golob made a motion to adjourn. Meeting adjourned at 7:57 pm.