Selectboard Minutes Monday October 4, 2021

Zoom Meeting   https://zoom.us/j/97227911757?pwd=TEd4YmdKMzJUd3NaTERhVUFOWWsydz09 Meeting ID: 972 2791 1757   Passcode: 352680

BOARD MEMBERS PRESENT: Angela Sanborn, Ann Golob, Shelly Huber, Mike Fitzpatrick (phone), and  Katy Johnson- Aplin (zoom)

OTHERS PRESENT: Ken Estey, Thomas Abbott, Kate Gehring, Wannetta Powling & Austin Rice from BCTV,

(Zoom) Jay Wilson, Jane Douglas, Jeryl Julian -Cisse, Lynn Forrest, Christine White, Juliette Carr, Bahman Mahdavi,

CALL TO ORDER: The meeting was called to order at 6:00 pm by Selectboard Chair Angela Sanborn.

ADDITIONS/AMENDMENTS TO AGENDA:     None

APPROVAL OF MINUTES:

September 7, 2021, BLC Meeting

Shelly Huber made a motion to approve the September 7, Board of Liquor Control Minutes. Ann Golob seconded.   Motion passed 3/2 Mike Fitzpatrick and Katy Johnson-Aplin abstained

September 20, 2021, Regular Meeting

 Ann Golob made a motion to accept the Minutes of the September 20, regular meeting. Katy Johnson- Aplin seconded the motion.  Motion passed 4/1 Mike Fitzpatrick abstained.

September 20, 2021, BLC Meeting

Ann Golob made a motion to accept the September 20, Board of Liquor Control Minutes as amended     “To add Katy Johnson- Aplin.”    Shelly Huber seconded the motion.     Motion passed 4/1 Mike Fitzpatrick abstained.

 ROAD FOREMAN’S & ROAD COMMISSIONER’S REPORT:

  1. Walter Brocket on Upper Railroad Lane wants to fix storm damage on the legal trail off. He is asking for Selectboard approval to access and make improvements to the trail.

Mike Fitzpatrick motioned to accept Walter Brocket making improvements to the legal trail off Railroad Lane.  Katy Johnson- Aplin seconded the motion. Motion passed 5/0.

Reminder to property owners that the public has the right to access legal trails.

  1. Grout Rd. work has begun, and the road will be closed during working hours.
  2. The Veggie-Van-Go truck was in Town a couple of weeks ago, and it went fairly well. There were a lot of volunteers and a Sheriff’s Deputy to direct traffic, and now that people have seen the traffic flow, I think it will go even smoother next time.
  3. The Dover Rd. bank slide has been repaired the paving will be done on Friday. The section now requires a guardrail to make it safe. I currently have left some concrete barriers in place to maintain safety.
  4. The Municipal Roads equipment grant is now available to this area, and we would like to share a Hydroseeder with Dover. We have to sign the Letter of Intent to participate.

Mike Fitzpatrick made a motion to approve signing the Letter of Intent for participating in the Municipal Roads & Grants to purchase the HydroseederAnn Golob seconded the motion. Motion passed 5/0.

  1. Mike Fitzpatrick, Christopher Williams, Myself, and Scott Jensen from the State of Vermont met on Eddy Rd. It was determined that the culvert at the top of the hill needs to be double in size. We are going to get a replacement designed and a rough cost, so we are ready if grant money becomes available.

        Opening of Bids

        Winter Sand

  •  Derrig Excavating from Putney, VT Bid submitted @ $ 17.75 CY Delivered to Town garage.
  • Zuluzny Excavating Corporation from Vernon, VT Bid submitted @ $ 19.75 CY Delivered to Town garage.

 Mike Fitzpatrick made a motion to have Jay inspect the quality and if acceptable, go with the low bidder from Derrig Excavating.  Shelly Huber seconded.  Motion passed 5/0.

 S. Wardsboro Bank Slide

  •  Daniels Construction from Ascutney, VT – Bid submitted @ $ 21,950.00
  • Fitzpatrick Excavating from Wardsboro, VT -Bid submitted @ $ 17,000.00
  • A.S.Clark & Son from Newfane, VT – Bid submitted @ $ 44,700.00

 Shelly Huber made a motion to approve the low bid from Fitzpatrick Excavating. Ann Golob seconded. Discussion:  Completion date by November 15,  Motion passed 4/0 Mike Fitzpatrick recused himself.

   River Road Bank Slide

  • Daniels Construction from Ascutney, VT – Bid submitted @ $ 9,500.00
  • Fitzpatrick Excavating from Wardsboro, VT -Bid submitted @ $ 7,000.00
  • A.S. Clark & Son from Newfane, VT – Bid submitted @ $ 21,800.00

Shelly Huber made a motion to approve the low bid from Fitzpatrick Excavating. Ann Golob seconded.  Discussion:  Completion date by November 15. Motion passed 4/0 Mike Fitzpatrick recused himself.

 River Road Bridge- Abutment Protection

  • Fitzpatrick Excavating from Wardsboro, VT -Bid submitted @ $ 37,000.00
  • Daniels Construction from Ascutney, VT – Bid submitted @ $ 55,000.00

Shelly Huber made a motion to approve the low bid from Fitzpatrick Excavating. Ann Golob seconded. Discussion:  Completion date by November 15. Motion passed 4/0 Mike Fitzpatrick recused himself.

 Shelly Huber “asked if we have ever had projects not completed on time.”

Jay Wilson explained that there is already an extension in place until November 15 and that the

7. Wardsboro bank slide and the River Road Bridge Abutment would be the two critical ones that need priority.

8.  NewBrook Fire Department will be doing the “Coin –Drop” this weekend for Heritage Festival. Jay asked permission for NBFD to use the Town Office.

Mike Fitzpatrick made a motion to granted members of the NewBrook Fire Department the use of the Town Office.  Katy Johnson- Aplin seconded the motion. Motion passed 5/0.

 Ann Golob made a motion to approve the Road Foreman’s Report. Katy Johnson- Aplin seconded. Motion passed 5/0.

ADMINISTRATIVE ASSISTANT’S REPORT: 

  • Attached to my report is the “Scope of Services” contract from New England Municipal Consultants. This is for the remaining 2022 Fiscal Year. Doris is expecting Ryan to work in our office before the end of this calendar year. The Scope of services will need to have board approval and a signature.

Shelly Huber made a motion to approve the contract from New England Municipal Consultants.

Ann Golob seconded. Motion passed 5/0.  

Shelly Huber made a motion to authorize the Chair to sign the contract from New England Municipal Consultants. Ann Golob seconded. Motion passed 5/0.

  • I am booking appointments for Appropriations Requests. I only booked these appointments for the Regular Selectboard meetings when BCTV will record our meetings, keeping the Monday Budget nights as working sessions.
  • Before we head into the budget season, you (the Selectboard) asked for a reminder of the need to complete annual reviews.  I have provided the four job descriptions (in the red folders.) Past Selectboard’s have chosen two members to review the Zoning Administrator, and the Administrative Assistant, the Road Commissioner, and a Board member will review the Road foreman.  The Road foreman & Road Commissioner do the highway crew.   Each employee does a self-evaluation.  Then they meet to review & discuss the information.   

Shelly Huber and Mike Fitzpatrick with Christopher Williams will complete Jay Wilson’s annual review.

Ann Golob and Katy Johnson-Aplin will be doing the Zoning Administrator annual review.

Ann Golob and Angela Sanborn will be doing the Administrative Assistant’s annual review.

These will be completed and returned to H.R by November 1, 2021. 

For your records, I have provided a copy of the letter received from the United States Department of Agriculture (dated 9.24.2021) regarding the EWP (Emergency Watershed Program) for the property at # 65 Baker Brook Road.  It appears to be just an overview of their site visit.  

A notice from the State of Vermont’s Attorney General Office regarding the Opioid settlement: for Newfane to receive funds from the agreed payment, it requires that we affirm by filing a response with the state. 

 Shelly Huber made a motion to have the Administrative Assistant file the necessary reports to be a party to the settlement case. Ann Golob seconded. Motion passed 5/0.  

 Ann Golob made a motion to accept the Administrative Assistant report. Katy Johnson-Aplin seconded. Motion passed 5/0.

TREASURER & DELINQUENT TAX COLLECTOR REPORT

  • I recently completed Fiscal Year 21’s audit. Everything went very well. You should be receiving the audit reports soon.
  • Newfane was randomly selected to be a part of VMER’s (Vermont Municipal Employee Retirement) audit. That went well and is completed.
  • The first deadline for ARPA reporting has been postponed until next April. I have created a separate fund just for ARPA in NEMRC. I attended the Town Fair via zoom today, which was all about ARPA and reporting requirements.
  • Wannetta and I will be attending a meeting in Townshend tomorrow morning regarding FEMA reporting and guidelines.
  • Carol and I recently attended a 2-day conference in Lake Morey for Treasurers and Clerks. I attended classes on Understanding Fund Accounting, Making Excel Work for you, State & Federal Highway Grants, Tax Department Information & Answers, and some other general sessions.
  • Taxes are being received in a timely fashion. All monthly and quarterly reports are processed on time. I will be emailing my monthly reports tomorrow to everyone.  I am preparing information for the budget meeting next week.
  • I have been working with Attorney Michael McGillion in regards to processing the tax sales. We have scheduled the tax sales for October 13, 2021, at 9:30 am here at the Town Office. I will need someone from the Selectboard to attend or someone the Selectboard authorizes to bid on properties that do not receive any bids. Currently, there are only three properties in the tax sale. The others are either paid in full or are still making monthly payments.

Ann Golob made a motion to authorize Shelly Huber to represent the Town of Newfane and bid on Tax Sale Property as needed. Katy Johnson-Aplin seconded.  Motion passed 5/0.

Ann Golob made a motion to approve the Treasurer Report. Mike Fitzpatrick seconded.  Motion passed 5/0.

COMMITTEE REPORT:   

Planning Commission- Ken Estey – The Planning Commissioners have completed the mailings of the ARPA surveys. This is a direct plea from the Planning Commissioners, “I encourage all the residents to complete the surveys and drop them off or send them back.  Those of you who would need extra copies are available at the Town Office, Moore Free Library, and the Town website through Survey Monkey.  Your input is vital to the outcome of how Newfane will spend the ARAP funds.  If you need assistance, call me (Ken Estey) @ 365-9499.

To date, the Town has received 49 surveys that were mailed or dropped off to the Town Office plus another 45 completed online through Survey Monkey.

We are grateful to Ann Golob, Jane Douglas, Kate Gehring, Lynn Forrest, and Nolan Edgar for, such great teamwork in helping to get this information out to the public.”

SCHEDULED MEMBERS OF THE PUBLIC: None

UNSCHEDULED MEMBERS OF THE PUBLIC: None

OLD BUSINESS:  None

NEW BUSINESS:

BDCC Newsletter link on the Newfane website – Shelly Huber requested that the board approve adding the Brattleboro Development Credit Corporation newsletter to the Town website. The Newfane website already includes the BDCC as an area resource link. For those wishing additional information, it will take you to their website and a list of services.

It is vital to provide further information to help promote and develop Newfane’s resources for the Town’s future economic development.

Discussion followed.

Continuing Education –Katy Johnson-Aplin Katy Johnson-Aplin requested that we table to a future meeting.

Real Estate Options -Mike Fitzpatrick – The Town of Newfane signed a letter of Intent to purchase the Gravel Pit on Radway Hill Road (parcel #B – 116.1  21.67 acres+/-) in Newfane, Vermont. The Gravel Pit will be for use by the Town of Newfane exclusively.

The purchase price is Four Hundred Fifty Thousand Dollars ($450,000.) The Town of Newfane will perform a material quantity study by an engineer, the results of his report will be shared with the Town and the purchase is contingent upon the Town obtaining voter approval for the purchase and voter approval at a “Special Town Meeting.”

Limited availability of sand and gravel in the area will increase the Towns’ price each year.  When the report comes back from the engineer, there is the possibility that we will have the supply needed for the Town for the next ten-twenty years.  Putney and Dummerston experienced this exact situation a few years ago before they approved purchasing their own gravel pits.   More information will be made available as it is received.

Discussion followed.

CORRESPONDENCE: Erica Walsh – Comments/ Opinion from September 20, 2021, meeting was read into the record.

 PAY ORDERS:

  1. Payroll Warrant No #11534                 Amount $    4,307.30
  2.  Payroll Warrant No #11537                 Amount $    N/A
  3. Account Payable No # 2207A              Amount $    53,678.00

 Ann Golob made a motion to approve pay orders. Katy Johnson-Aplin seconded the motion. Motion Passed.4/0

ADJOURN:   Ann Golob made a motion to adjourn. Meeting adjourned at 8:02 pm

Administrative Assistant,  Wannetta Powling