Selectboard Organizational Meeting Minutes – March 8, 2018

NEWFANE SELECTBOARD

ORGANIZATIONAL MEETING MINUTES

THURSDAY, MARCH 8, 2018

 

 BOARD MEMBERS PRESENT: Gary Delius, Marion Dowling, Mike Fitzpatrick, Shelly Huber

OTHERS PRESENT: Greg Record, Shannon Meckle

 CALL TO ORDER: The meeting was called to order at 6:00 p.m. by Shannon Meckle, Administrative Assistant.

ELECT CHAIR, VICE-CHAIR, & CLERK

 Mike Fitzpatrick nominated Marion Dowling as Chair.  The nomination was seconded by Gary Delius. Marion Dowling was elected as Chair unanimously.

Marion Dowling nominated Gary Delius as Vice Chair.  The nomination was seconded by Mike Fitzpatrick.  Gary Delius was elected as Vice Chair unanimously. 

Gary Delius nominated Shannon Meckle as Clerk.  The nomination was seconded by Shelly Huber. Shannon Meckle was elected as Clerk unanimously.

MEETING SCHEDULES

Date, Location & Time Of Regular Selectboard Meetings:  A motion was made by Mike Fitzpatrick and seconded by Gary Delius to hold the regular Selectboard meetings on the first and third Monday of each month at 6:00 p.m. at the Newfane Town Office. The motion carried unanimously.

Board of Health & Local Board of Liquor Control: A motion was made by Shelly Huber and seconded by Mike Fitzpatrick to meet as the Board of Health and the Local Board of Liquor Control as needed.  The motion carried unanimously. 

LOCATION FOR POSTING OF NOTICES & MINUTES

A motion was made by Gary Delius and seconded by Mike Fitzpatrick to set the official locations for posting notices and minutes as the Newfane Town Office, Newfane Market, W.W. Building Supply, the South Newfane/Williamsville Post Office and the official Town of Newfane website.  The motion carried unanimously. 

OFFICIAL NEWSPAPER FOR POSTING OF NOTICES & ADVERTISEMENTS

A motion was made by Mike Fitzpatrick and seconded by Shelly Huber to name Brattleboro Reformer as the official newspaper. Discussion ensued regarding naming both the Commons and the Reformer as a gesture to show that Newfane is unhappy about being left out of the towns listed regarding town meeting. Shannon noted that it’s difficult with weekly papers to always meet deadlines. The motion was amended to include sending a letter to the Reformer noting that we were disappointed to be left out. The motion, as amended, carried unanimously.

ADD NAME OF NEW CHAIR TO PERSONNEL POLICY (Sign new Personnel Policy)

After review of the updated Personnel Policy, a motion was made by Shelly Huber and seconded by Gary Delius to adopt the Personnel Policy as amended.  The motion carried unanimously. 

CONFLICT OF INTEREST POLICY; SELECTBOARD RULES OF PROCEDURE; FINANCIAL POLICIES

After review of the Conflict of Interest Policy, a motion was made by Gary Delius and seconded by Mike Fitzpatrick to adopt the Conflict of Interest Policy. The motion carried unanimously.

 After review of the Selectboard Rules of Procedure, a motion was made by Gary Delius and seconded by Shelly Huber to adopt the Selectboard Rules of Procedure. The motion carried unanimously.

 A motion was made by Gary Delius and seconded by Shelly Huber to table adoption of the Financial Policies until the next regular meeting.  The motion carried unanimously.

APPOINTMENTS

 ROAD COMMISSIONER: A motion was made by Mike Fitzpatrick and seconded by Gary Delius to appoint Christopher Williams as Road Commissioner.  The motion carried unanimously.

EMERGENCY MANAGEMENT COMMITTEE: A motion was made by Mike Fitzpatrick and seconded by Gary Delius to appoint Steve Jones, Todd Lawley, Josh Brookes, Jay Wilson and Greg Record as the Emergency Management Committee. The motion carried unanimously.

EMERGENCY MANAGEMENT COORDINATOR: A motion was made by Shelly Huber and seconded by Gary Delius to appoint Jay Wilson as Emergency Management Coordinator. The motion carried unanimously.

DELEGATES TO WINDHAM REGIONAL COMMISSION: A motion was made by Gary Delius and seconded by Shelly Huber to appoint Hendrik (Piet) van Loon and Jodi French as delegates to Windham Regional Commission. The motion carried unanimously.

ANIMAL CONTROL OFFICER:  A motion was made by Gary Delius and seconded by Mike Fitzpatrick to appoint Mike Young as Animal Control Officer. The motion carried unanimously.

POUNDKEEPER: A motion was made by Shelly Huber and seconded by Mike Fitzpatrick to keep Windham County Humane Society as the Pound keeper.  The motion carried unanimously. 

FENCE VIEWERS:  A motion was made by Shelly Huber and seconded by Mike Fitzpatrick to appoint Larry Robinson, Greg Record and Ted Schreyer as Fence Viewers. The motion carried unanimously.

REPRESENTATIVE TO RESCUE, INC.: A motion was made by Gary Delius and seconded by Mike Fitzpatrick to appoint Win Clark as Representative to Rescue, Inc.  The motion carried unanimously. 

TOWN ENERGY COORDINATOR:  A motion was made by Shelly Huber and seconded by Gary Delius to appoint Tom Abbotts as Energy Coordinator. The motion carried unanimously.

TREE WARDEN:  A motion was made by Mike Fitzpatrick and seconded by Gary Delius to appoint Bill Guenther as Tree Warden. The motion carried unanimously. 

SENIOR SOLUTIONS REPRESENTATIVE:  A motion was made by Gary Delius and seconded by Mike Fitzpatrick to appoint Doris Knechtel as Senior Solutions Representative.  The motion carried unanimously.

WINDHAM SOLID WASTE MANAGEMENT DISTRICT: A motion was made by Marion Dowling and seconded by Shelly Huber to appoint Shannon Meckle as Windham Solid Waste Management District’s Representative. The motion carried unanimously.

WINDHAM SOLID WASTE MANAGEMENT DISTRICT ALTERNATE:  A motion was made by Shelly Huber and seconded by Marion Dowling to appoint Mike Fitzpatrick as Alternate to Windham Solid Waste Management District. The motion carried unanimously. 

VERMONT GREEN-UP COORDINATORS: A motion was made by Gary Delius and seconded by Mike Fitzpatrick to appoint Laura Wallingford-Bacon and Shelly Huber as Vermont Green Up Coordinators. The motion carried unanimously.  Shelly announced that the Lions Club would be having a pig roast in Townshend for Green Up Day on May 5, 2018.

PLANNING COMMISSION: A motion was made by Gary Delius and seconded by Shelly Huber to appoint Lynn Forrest and Marcia Hylan for three year terms, expiring March 2021.  Shelly noted that Lynn has put a lot of time in to the Planning Commission and they are a huge benefit to the town.  Gary agreed that all members have put in a great deal of time.  The motion carried unanimously.

DEVELOPMENT REVIEW BOARD: A motion was made by Gary Delius and seconded by Mike Fitzpatrick to appoint Kevin Keppler and Al Weisbrich for three year terms, expiring March 2021.  The motion carried unanimously.

CONSERVATION COMMISSION: A motion was made by Gary Delius and seconded by Shelly Huber to appoint Carol Hesselbach and Greg Record for three year terms, expiring March 2021.  The motion carried unanimously.

WILLIAMSVILLE HALL COMMITTEE: A motion was made by Gary Delius and seconded by Mike Fitzpatrick to re-appoint  the existing Committee. The motion carried unanimously.

TOWN OFFICE BULIDING COMMITTEE: A motion was made by Shelly Huber and seconded by Mike Fitzpatrick to table appointments.  The motion carried unanimously.

OPEN & ACCEPTING COMMITTEE: A motion was made by Shelly Huber and seconded by Mike Fitzpatrick to table appointments. The motion carried unanimously.

 ELECTED OFFICIALS POSITIONS OPEN:

 Town Agent:  A motion was made by Mike Fitzpatrick and seconded by Gary Delius to appoint Greg Record as Town Agent. The motion carried unanimously. 

 Constable and Grand Juror:  A motion was made by Mike Fitzpatrick and seconded by Gary Delius to appoint Archer Mayor as Constable and Grand Juror. The motion carried unanimously.

 ADJOURNMENT

 A motion was made by Gary Delius and seconded by Mike Fitzpatrick to adjourn at 7:15 p.m.  The motion carried unanimously.

 

Respectfully submitted,

Shannon Meckle