SELECTBOARD ORGANIZATIONAL MEETING THURSDAY MARCH 6, 2020

THURSDAY, MARCH 6, 2020 

 BOARD MEMBERS PRESENT: Angela Sanborn, Marion Dowling, Mike Fitzpatrick, Shelly Huber, and   Christopher Williams

OTHERS PRESENT: Greg Record, Piet Van Loon and Wannetta Powling

 CALL TO ORDER: The meeting was called to order at 6:00 p.m. by Wannetta Powling, Administrative Assistant.

ELECT      CHAIR,   VICE-CHAIR, & CLERK

 Mike Fitzpatrick nominated Marion Dowling as Chair.  The nomination was seconded by Christopher Williams. Marion Dowling was elected as Chair unanimously.

Mike Fitzpatrick nominated Shelly Huber as Vice Chair.  The nomination was seconded by Marion Dowling.  Shelly Huber was elected as Vice Chair unanimously. 

Mike Fitzpatrick nominated Wannetta Powling as Clerk.  The nomination was seconded by Marion Dowling. Wannetta Powling was elected as Clerk. The motion carried. 

MEETING SCHEDULES

Date, Location & Time Of Regular Selectboard Meetings:  A motion was made by Angela Sanborn and seconded by Shelly Huber to hold the regular Selectboard meetings on the first and third Monday of each month at 6:00 p.m. at the Newfane Town Office. The motion carried.

 Board of Health & Local Board of Liquor Control: A motion was made by Angela Sanborn and seconded by Mike Fitzpatrick to meet as the Board of Health and the Local Board of Liquor Control as needed. The motion carried. 

LOCATION FOR POSTING OF NOTICES & MINUTES

A motion was made by Shelly Huber and seconded by Mike Fitzpatrick to set the official locations for posting notices and minutes as the Newfane Town Office, Newfane Market, W.W. Building Supply, the South Newfane/Williamsville Post Office and the official Town of Newfane website. 

The motion carried. 

 

OFFICIAL NEWSPAPER FOR POSTING OF NOTICES & ADVERTISEMENTS

A motion was made by Shelly Huber and seconded by Angela Sanborn to name Brattleboro Reformer as the official newspaper. The motion was made to use the Brattleboro Reformer as the posting paper for notices.

 The motion carried.

 

ADD NAME OF NEW CHAIR TO PERSONNEL POLICY (Sign new Personnel Policy)

There was not a current copy of the personnel policy to review – will have that for the next meeting for review and signing.

CONFLICT OF INTEREST POLICY; SELECTBOARD RULES OF PROCEDURE; FINANCIAL POLICIES

After review of the Conflict of Interest Policy, a motion was made by Shelly Huber and seconded by Marion Dowling to adopt the Conflict of Interest Policy. The motion carried unanimously.

After review of the Selectboard Rules of Procedure, a motion was made by Shelly Huber and seconded by Marion Dowling to adopt the Selectboard Rules of Procedure. The motion carried unanimously.

APPOINTMENTS

ROAD COMMISSIONER: A motion was made by Angela Sanborn and seconded by Marion Dowling to  appoint Christopher Williams as Road Commissioner.    The motion carried 4 in favor. 1 Abstained

EMERGENCY MANAGEMENT COMMITTEE: A motion was made by Angela and seconded by Mike Fitzpatrick to appoint Steve Jones, Todd Lawley, Josh Brookes, Jay Wilson and Greg Record as the Emergency Management Committee. The motion carried.

EMERGENCY MANAGEMENT COORDINATOR: A motion was made by Shelly Huber and seconded by Mike Fitzpatrick to appoint Jay Wilson as Emergency Management Coordinator. The motion carried.

DELEGATES TO WINDHAM REGIONAL COMMISSION: A motion was made by Mike Fitzpatrick and seconded by Christopher Williams to appoint Shelly Huber as  delegate to Windham Regional Commission. The motion carried.

ANIMAL CONTROL OFFICER:  Vacant

POUNDKEEPER: A motion was made by Mike Fitzpatrick and seconded by Angela Sanborn to keep Windham County Humane Society as the Pound keeper.  The motion carried unanimously. 

 FENCE VIEWERS:  A motion was made by Mike Fitzpatrick and seconded by Christopher Williams to appoint Larry Robinson and Greg Record as Fence Viewers. The motion carried.

 REPRESENTATIVE TO RESCUE, INC.: A motion was made by Angela Sanborn and seconded by Christopher Williams to appoint Win Clark as Representative to Rescue, Inc. The motion carried. 

TOWN ENERGY COORDINATOR:  Vacant

TREE WARDEN:  A motion was made by Mike Fitzpatrick and seconded by Christopher Williams to appoint Bill Guenther as Tree Warden. The motion carried. 

SENIOR SOLUTIONS REPRESENTATIVE:  Vacant

 

WINDHAM SOLID WASTE MANAGEMENT DISTRICT:    A motion was made by Shelly Huber and seconded by Angela Sanborn to appoint Doris Knechtel as Representative Windham Solid Waste Management District. The motion carried.

 WINDHAM SOLID WASTE MANAGEMENT DISTRICT ALTERNATE:  A motion was made by Shelly Huber and seconded by Angela Sanborn to appoint Mike Fitzpatrick as Alternate to Windham Solid Waste Management District. The motion carried. 

VERMONT GREEN-UP COORDINATORS: A motion was made by Shelly Huber and seconded by Angela Sanborn to appoint Gloria Cristelli Vermont Green up Coordinator. The motion carried. 

PLANNING COMMISSION: A motion was made by Mike Fitzpatrick and seconded by Marion Dowling

 to appoint Bob McCandless for three year terms, expiring March 2021.   The motion carried.

DEVELOPMENT REVIEW BOARD: A motion was made by Angela Sanborn and seconded by Christopher Williams to appoint Walter Dadik for three year terms, expiring March 2023. 

 The motion carried.

CONSERVATION COMMISSION: A motion was made by Shelly Huber and seconded by Angela Sanborn to appoint Sylvia Kinney and Michelle Mortimer for three year terms, expiring March 2022. 

The motion carried.

WILLIAMSVILLE HALL COMMITTEE: A motion was made by Angela Sanborn and seconded by Mike Fitzpatrick to re-appoint all of the current Williamsville Hall Committee.  The motion carried.         

TOWN OFFICE BUILDING COMMITTEE:  A motion was made by Angela Sanborn and seconded by Christopher to appoint Melissa Brown, Mike Fitzpatrick and Wannetta Powling to the Office Building Committee.   The motion carried unanimously. 

ELECTED OFFICIALS POSITIONS OPEN:

Town Agent:  A motion was made by Shelly Huber and seconded by Christopher Williams to appoint Greg Record as Town Agent. The motion carried unanimously. 

 Constable and Grand Juror:

A motion was made by Mike Fitzpatrick and seconded by Christopher Williams to appoint

Archer Mayor as Constable and Grand Juror. The motion carried unanimously.

ADJOURNMENT

A motion was made by Shelly Huber and seconded by Mike Fitzpatrick to adjourn at 7:30 p.m. 

The motion carried unanimously.

 

Respectfully Submitted

Wannetta Powling