Selectboards Organizational Meeting

NEWFANE SELECTBOARD
ORGANIZATIONAL MEETING MINUTES
THURSDAY, MARCH 7, 2019

BOARD MEMBERS PRESENT: Marion Dowling, Mike Fitzpatrick, Shelly Huber, Christopher Williams, Angela Sanborn,

OTHERS PRESENT: Greg Record, Piet Van Loon, Todd Lawley, Wannetta Powling

CALL TO ORDER: The meeting was called to order at 6:00 p.m. by Wannetta Powling, Administrative Assistant.

ELECT CHAIR, VICE-CHAIR, & CLERK

Christopher Williams nominated Marion Dowling as Chair. The nomination was seconded by Mike Fitzpatrick.
Marion Dowling was elected as Chair unanimously.

Mike Fitzpatrick. nominated Shelly Huber as Vice Chair. The nomination was seconded by Marion Dowling
Shelly Huber was elected as Vice Chair unanimously.

Mike Fitzpatrick nominated Wannetta Powling, as Clerk. The nomination was seconded by Marion Dowling .
Wannetta Powling, was elected as Clerk unanimously.

MEETING SCHEDULES
Date, Location & Time Of Regular Selectboard Meetings: A motion was made by Shelly Huber and seconded by Marion Dowling to hold the regular Selectboard meetings on the first and third Monday of each month at 6:00 p.m. at the Newfane Town Office. The motion carried unanimously.

Board of Health & Local Board of Liquor Control: A motion was made by Shelly Huber and seconded by Mike Fitzpatrick to meet as the Board of Health and the Local Board of Liquor Control as needed. The motion carried unanimously.

LOCATION FOR POSTING OF NOTICES & MINUTES
A motion was made by Shelly Huber and seconded by Mike Fitzpatrick to set the official locations for posting notices and minutes as the Newfane Town Office, Newfane Market, W.W. Building Supply, the South Newfane / Williamsville Post Office and the official Town of Newfane website. The motion carried unanimously.

OFFICIAL NEWSPAPER FOR POSTING OF NOTICES & ADVERTISEMENTS
A motion was made by Shelly Huber and seconded by Angela Sanborn to name Brattleboro Reformer as the official newspaper.Discussion ensued regarding naming both the Commons and the Reformer as a gesture to show that Newfane is unhappy about being left out of the towns listed regarding town meeting. It was mentioned that they have a gap in reporter coverage in this area. The motion, was made to use the Brattleboro Reformer as the posting paper for notices ,the vote carried unanimously.

ADD NAME OF NEW CHAIR TO PERSONNEL POLICY (Sign new Personnel Policy)
There was not a current copy of the personal policy to review – will have that for the next meeting. For review and signing.

CONFLICT OF INTEREST POLICY; SELECTBOARD RULES OF PROCEDURE; FINANCIAL POLICIES
After review of the Conflict of Interest Policy, a motion was made by Shelly Huber and seconded by Marion Dowling to adopt the Conflict of Interest Policy. The motion carried unanimously.

After review of the Selectboard Rules of Procedure, a motion was made by Shelly Huber and seconded by Marion Dowling to adopt the Selectboard Rules of Procedure. The motion carried unanimously.

The Board reviewed the bid to hire Windham Regional Commission as the site coordinator, for the Salt Shed. A motion was made by Mike Fitzpatrick and seconded by Marion Dowling to accept the Windham Regional Commission as the site coordinator The motion carried unanimously.

APPOINTMENTS

ROAD COMMISSIONER: A motion was made by Mike Fitzpatrick and seconded by Marion Dowling to appoint Christopher Williams as Road Commissioner. The motion carried 4in favor . 1 Abstained

EMERGENCY MANAGEMENT COMMITTEE: A motion was made by Shelly Huber and seconded by Mike Fitzpatrick to appoint Steve Jones, Todd Lawley, Josh Brookes, Jay Wilson and Greg Record as the Emergency Management Committee. The motion carried unanimously.

EMERGENCY MANAGEMENT COORDINATOR: A motion was made by Shelly Huber and seconded by Mike Fitzpatrick to appoint Jay Wilson as Emergency Management Coordinator. The motion carried unanimously.

DELEGATES TO WINDHAM REGIONAL COMMISSION: A motion was made by Mike Fitzpatrick and seconded by Christopher Williams to appoint Hendrik (Piet) van Loon delegate to Windham Regional Commission. The motion carried unanimously.

ANIMAL CONTROL OFFICER: A motion was made by Shelly Huber and seconded by Mike Fitzpatrick to appoint
Frank Suponski as Animal Control Officer. The motion carried unanimously.

POUNDKEEPER: A motion was made by Mike Fitzpatrick and seconded by Angela Sanborn to keep Windham County Humane Society as the Pound keeper. The motion carried unanimously.

FENCE VIEWERS: A motion was made by Mike Fitzpatrick and seconded by Christopher Williams to appoint
Larry Robinson, Greg Record and Ted Schreyer as Fence Viewers. The motion carried unanimously.

REPRESENTATIVE TO RESCUE, INC.: A motion was made by Angela Sanborn and seconded by Christopher Williams to appoint Win Clark as Representative to Rescue, Inc. The motion carried unanimously.

TOWN ENERGY COORDINATOR: A motion was made by Shelly Huber and seconded by Christopher Williams to Table this for the time being. The motion carried unanimously.

TREE WARDEN: A motion was made by Mike Fitzpatrick and seconded by Christopher Williams to appoint Bill Guenther as Tree Warden. The motion carried unanimously.

SENIOR SOLUTIONS REPRESENTATIVE: A motion was made by Shelly Huber and seconded by Angela Sanborn to appoint Doris Knechtel as Senior Solutions Representative. The motion carried unanimously.

WINDHAM SOLID WASTE MANAGEMENT DISTRICT: Vacancy

WINDHAM SOLID WASTE MANAGEMENT DISTRICT ALTERNATE: A motion was made by Shelly Huber and seconded by Angela Sanborn to appoint Mike Fitzpatrick as Alternate to Windham Solid Waste Management District. The motion carried unanimously.

VERMONT GREEN-UP COORDINATORS: A motion was made by Mike Fitzpatrick and seconded by Christopher Williams to appoint Shelly Huber as Vermont Green Up Coordinator. The motion carried unanimously. Shelly announced that there is a Vacancy for another Coordinator. As Laura Wallingford Bacon is unable to come back this year.

PLANNING COMMISSION: A motion was made by Mike Fitzpatrick and seconded by Marion Dowling to appoint Bob McCandless for three year terms, expiring March 2021. The motion carried unanimously.

DEVELOPMENT REVIEW BOARD: A motion was made by Angela Sanborn and seconded by Christopher Williams to appoint David Cotton and Gary Delius for three year terms, expiring March 2022. The motion carried unanimously.

CONSERVATION COMMISSION: A motion was made by Shelly Huber and seconded by Angela Sanborn to appoint
Sylvia Kinney and Michelle Mortimer for three year terms, expiring March 2022. The motion carried unanimously.

WILLIAMSVILLE HALL COMMITTEE: A motion was made by Angela Sanborn and seconded by Mike Fitzpatrick to re-appoint Myra Fassler,. The motion carried unanimously.
A motion was made by Shelly Huber and seconded by Christopher Williams to re-appoint Annie Landenberger. The motion carried unanimously.
A motion was made by Shelly Huber and seconded by Mike Fitzpatrick to re-appoint Steve Levine,. The motion carried unanimously.
A motion was made by Shelly Huber and seconded by Christopher Williams to re-appoint Jonathan Julian,. The motion carried unanimously.
A motion was made by Shelly Huber and seconded by Mike Fitzpatrick to re-appoint Mike Young. The motion carried unanimously.
A motion was made by Shelly Huber and seconded by Mike Fitzpatrick to re-appoint Breeze Verdant. The motion carried unanimously.
A motion was made by Shelly Huber and seconded by Christopher Williams to appoint Janine Rose,. The motion carried unanimously.
A motion was made by Marion Dowling and seconded by Angela Sanborn to re-appoint Maggie Kemp,. The motion carried unanimously.
TOWN OFFICE BUILDING COMMITTEE: A motion was made by Shelly Huber and seconded by Mike Fitzpatrick to appoint the Selectboard to the Office Building Committee The motion carried unanimously.
OPEN & ACCEPTING COMMITTEE: A motion was made by Shelly Huber and seconded by Mike Fitzpatrick to table appointments. The motion carried unanimously.

ELECTED OFFICIALS POSITIONS OPEN:
Town Agent: A motion was made by Shelly Huber and seconded by Christopher Williams to appoint Greg Record as Town Agent. The motion carried unanimously.

Constable and Grand Juror: A motion was made by Mike Fitzpatrick and seconded by Christopher Williams to appoint Archer Mayor as Constable and Grand Juror. The motion carried unanimously.

OTHER BUSINESS: There was a discussions as to why there were missing articles, listing the salary for the Treasure and the Town Clerk. As well as the hourly wages of the other officials in the town reports since 2015. It was also discussed that the Selectboard has done nothing wrong because they had not given themselves a pay increase in 5 plus years.
Also mentioned was the articles regarding donations over $2000. Needing town meeting approval or anything new that had not been approved previously.
ADJOURNMENT

A motion was made by Shelly Huber and seconded by Mike Fitzpatrick to adjourn at 7:30 p.m. The motion carried unanimously.

Respectfully Submitted
Wannetta Powling