TOWN OF NEWFANE SELECTBOARD MEETING MINUTES October 21, 2019

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TOWN OF NEWFANE SELECTBOARD MEETING MINUTES

October 21, 2019
BOARD MEMBERS PRESENT: Hendrik van Loon, Angela Sanborn, Shelly Huber and Michael Fitzpatrick,
Absent: Christopher Williams
OTHERS PRESENT: Jay Wilson, Marion Dowling Wannetta Powling, and BCTV,
CALL TO ORDER: The meeting was called to order at 6:00 p.m. by Chair Hendrik van Loon.
ADDITIONS/ AMENDMENTS TO AGENDA:
A motion was made by Mr. van Loon to make an addition to the Agenda
• Old Business: Traffic Calming,
• New Business: Policy on use of Town Office
Executives Session:
None
MINUTES:
A motion was made by Mr. Fitzpatrick to accept the Minutes of October 7, 2019 Ms. Huber seconded the motion
The motion carried 3-1 Abstained Angela Sanborn
ROAD BUSINESS:
Road Foreman’s & Road Commissioner’s Report:
See attached report.
Ms. Huber made a motion to accept the recommendation of the Lowest Bid for the Wardsboro Road Repair along with the Road Foreman Report. Ms. Sanborn seconded.
The motion carried 4-0
We have a large pile of unscreened Top soil at the Town Garage that needs to be moved for the fire pond to be built. Would the Town be willing to consider offering to sell this?
Ms. Huber made a motion to have the Road Foreman advertise the sale of the unscreened Top soil for the best interest of the Town. Ms. Sanborn seconded.
The motion carried 4-0
Discussion ensued regarding the bidding for the work for care around the property, snow removal and lawn care.
Awarding of the Bids for winter sand –
• Zaluzney- $ 14.40 per C. Y within 10Days.
• Cersosimo Industries – $ 15.25 per C. Y ¾” sand By November 15th
• Northeast Paving – $ 20.72 C.Y
• Fitzpatrick Excavating and Trucking- $ 11.25 per yard
Ms. Huber made a motion to accept the lowest bid from Fitzpatrick Excavating and Trucking- $ 11.25 per yard. .Ms. Sanborn seconded.
The motion carried 3-0

ADMINISTRATIVE AS SISTANT’S REPO RT :
See attached report.
A motion to accept the Administrative Assistant’s report was made by Ms. Sanborn and seconded by
Mr. Fitzpatrick
The motion carried 4-0
A motion to recommend to the attorney to send the letter was made by Ms Sanborn and seconded by Mr. Fitzpatrick
The motion carried 4-0
UNSCHEDULED MEMBERS OF THE PUBLIC:
None
SCHEDULED MEMBERS OF THE PUBLIC:
None
OLD BUSINESS:
Opiate Litigation – Class action – Class Action – OPIOD litigation – Questionable for the attorney, or state representative – Action needed to be taken by November 22, 2019.
Discussion ensued and will be tabled for next meeting.
Meeting Room Remodeling-
• Better work space environment
• Requiring the need for privacy,
• $70,000 towards a new building.
• Budgeting considerations to be brought to the voters at town meeting
• Addition and cost or replacement of new building.
Further discussion ensued regarding
• Heating
• Meeting space
• Historical retention
Recommendation to appoint a building committee and tabled the remolding discussion until budget season.
Mr. Fitzpatrick made a motion and Ms Huber seconded
The motion carried 4-0
Ms Huber made a recommendation to appoint Mr. Fitzpatrick as point person to report back to Selectboard.
#542 VT Route 30-
A letter was drafted to the current owners of record for the property at 542 VT Route 30.
Ms. Sanborn made the motion to send the letter and attach photos Ms. Huber seconded the motion.
The motion carried 4-0

Traffic Calming
Discussion ensued –
Mr. Fitzpatrick made a Motion to invite Liaison Group to the next Selectboard meeting November 4th
Ms. Huber seconded the motion
The motion carried 4-0
NEW BUSINESS:
Meeting Space – Public use of the buildings
Discussion ensued –
Requested was made by the Selectboard of the Administrative Assistant to research the building policy with VLCT – along with neighboring town, Insurance, Public Records.
CORRESPONDENCE:
• Newfane Planning Commission – Letter of Recommendation by Ken Estey for Tim Shortell,
• Final Decision of Newfane Tree Warden – Recommendation was read into the minutes sighting
V.S.A. & chapter
• W.R.C. Broadband seeking support by 10/22/19 for broad band internet feasibility study
A motion made by Mr. Fitzpatrick to authorize the Chair to sign a letter of support. Ms. Sanborn seconded
The motion carried 4-0
• Tree Warden Vacancy Needed discussed use of share from surrounding towns their Tree Warden.
• Hazard Mitigations – Chair to follow up with plan that is due to expire Jan. 3rd 2020
PAY ORDERS:
• Payroll Warrant No. 11420 in the amount of $4,778.00
• Payroll Warrant No. 11421 in the amount of $4,152.71
• Accounts Payable No. 20008 in the amount of $ 24,678.68
• Accounts Payable No. 20007 A in the amount of $ 17.28
A motion was made by Mr. Fitzpatrick and seconded by Ms. Huber to approve the pay orders.
The motion carried 4-0
ADJOURN:
A motion was made by Mr. Fitzpatrick and seconded Ms. Huber to adjourn the meeting.
The motion carried 4-0
Meeting Adjourned at 7:47 pm
Respectfully Submitted, Wannetta Powling

ROAD FOREMAN’S AND ROAD COMMISSIONER’S REPORT
October 21, 2019
1. We had a large tree uproot on the edge of So. Wardsboro Rd. in the storm last Thursday. It has taken a small section of the road with it; I am in the process of getting prices for the repair. It needs to be done very quickly because it’s a narrow section of road and it’s used by the school bus. We have barrels and signs to keep people away from the edge.
2. There is a large pile of top soil at the garage, we have estimated it to be over 300 yards, and it would be great if we could find someone to buy it.
3. We put in a parking spot in front of Williamsville Hall.
4. We should be awarding the Winter Sand bid.
5. Windham Regional is almost done with Road
Thank You,
Jay Wilson Road Foreman
Christopher Williams Road Commissioner

ADMINISTRATIVE ASSISTANT’S REPORT
October 21, 2019
This past week we received total of $161,115.60
• $120,115.60 FEMA for the Dover Road.
• $20,000.00 Better Back Roads Grant Money for the Sunset Lake #2.
• $21,000.00 Better Back Roads Grant Money for the Sunset Lake #3.
• On Friday the annual fire alarm, smoke detector inspection was done by Kevin Moray. We passed with only needing to replace the battery in the front of the building EXIT sign.
• I have started to receive the special appropriations request for the upcoming budget meeting; I am organizing the folders,and putting together information for our upcoming budget planning.
Respectfully,
Wannetta Powling