Author Archives: Wannetta Powling

 Planning Commission Regular Meeting Thursday, December 8, 2022: 6:00 pm

Planning Commission Regular
Thursday, December 8, 2022: 6:00 pm

 On January 18, 2022, Governor Scott signed Act 78 into law. The purpose of the Act is to allow public bodies to “organize and hold open meetings in a manner that will protect the health and welfare of the public while providing access to the operations of government.” The Act does this by allowing temporary Open Meeting Law procedures that will remain in effect until January 15, 2023. Among the temporary allowances is that municipal public bodies can hold completely remote meetings through electronic participation only without designating a physical meeting location and electronic posting for agendas and special meeting notices.

 https://us06web.zoom.us/j/86101423882?pwd=WGdLLzlhREJkdWRuSXlJQ3VsSEplZz09
Meeting ID: 861 0142 3882                   Passcode: 446610

Dial by your location                +1 646 558 8656 US (New York)                          +1 646 931 3860 USMeeting ID: 861 0142 3882                   Passcode: 446610                                                                   Find your local number: https://us06web.zoom.us/u/kcqmzGKkVv

 AGENDA

  1. Call to order                                                                                                                    6:00 p.m.
  2. Introductions (Commission members, guests, and members of the public)      6:01 – 6:10
    Additions to the Agenda                                                                                                6:11 – 6:15

(“Additions” might include a suggestion for an action step with a specific timeline

and a person assigned to the action step or a suggestion for a future agenda item.)

  1. Review & Approve Minutes for November 10 meeting                                           6:16 – 6:30
  2. Unscheduled members of the public                                                                         6:31 – 6:35
  3. Old Business                                                                                                                   6:36 – 8:30
  4. Floodplain & River Corridor Zoning bylaw revision proposal update – Ken         6:36 – 7:05
  5. Bylaw Modernization Grant update – Ken                                                                 7:06 – 7:12
  6. Housing Panel – Kate                                                                                                     7:13 –7:26
  7. Report-back from Town Meetings and/or Selectboard meetings – all                   7:27 –7:36
  8. Broadband update, Deerfield Valley Communications Union District – Jane       7:38 – 7:45
  9. Development Review Board (DRB) update – Walt                                                     7:46 – 7:56
  10. Short-term rentals – next steps                                                                                    7:57 – 8:15

VII. New Business                                                                                                                   8:16 – 8:52

  1. Planning Commission membership/thinking ahead to March 2023                     8:16 – 8:30
  2. December 22 quorum confirmation / January 12 & 26 meeting confirmation    8:31 – 8:41
  3. Agenda Building for next meeting                                                                               8:42 – 8:52

VIII. Correspondence                                                                                                           8:53 –8:57

  1. Adjournment                                                                                                                  8:58

Posting locations: Newfane Town Office, Moore Free Library, Williamsville Post Office, WW Building Supply Town of Newfane web site:     https://newfanevt.com/meetings/meeting-schedules/   https://newfanevt.com/meetings/planning-commission-minutes/

Next Meeting: December 22

Newfane Selectboard Regular Meeting Agenda Monday, December 5, 2022, 6:00 pm

Please Note: Newfane will now require Zoom participants to remain muted. If they wish to be recognized, they will need to raise their hand, and the Chair will recognize them before being un-muted.
 https://us06web.zoom.us/j/97227911757#success
  (copy and paste the link into your web browser)

  • CALL MEETING TO ORDER
  • CONFIRM PROPERLY WARNED
  • ADDITIONS/AMENDMENTS TO THE AGENDA
  • APPROVAL OF MINUTES                                                                                                                                November 21, 2022, Selectboard Minutes
    November 28, 2022, Budget Minutes
  • ROAD FOREMAN’S & ROAD COMMISSIONER’S REPORT
  • ADMINISTRATIVE ASSISTANT’S REPORT
  • COMMITTEE REPORT
  • SCHEDULED MEMBERS OF THE PUBLIC (5-7minutes per speaker)                                                  Social Appropriation Requests
    1. Karen Peterson, Outgoing Executive Director – Aids Project of Southern Vermont
    2. Joan Weir – Williamsville School Preservation Society
    3. Amber Thibodeau -Southern Vermont Therapeutic Riding Center
    4. Bobbe Ragouzeos- Moore Free Library
    5. Dan Dewalt- Restorative Community Practice of Southern Vermont
    6. Christine Howe- The Moover
    7. Steven Meyer – Leland & Gray Education Foundation
    8. Kevin Brennan – Southeastern Vermont Community Action
  •  UNSCHEDULED MEMBERS OF THE PUBLIC
  • OLD BUSINESS (10 Minutes per topic)
    1. Town Office renovations: a review of proposals (Powling)
    2. Moving the monument located on Jail Street further back to protect it from snowplows (Sanborn).
    3. ARPA Updates: a review of documentation for town website – see https://newfanevt.com/arpa-information-and-funding-status/; review of two funding requests: DV Fiber and Emergency Generators (Golob)
    4. Cannabis Updates: (Johnson-Aplin)
    5. Flood Hazard By-law Update
    6. Traffic Calming, including finalizing membership of the new committee (Sanborn)
    7. Town Beautification suggestions (Chevalier)
    8. Items raised at Budget Meetings to be reviewed
      • Review with the Williamsville Hall Committee rental fees for residents and non-residents; are the rental fees sufficient to cover the costs of cleaning the hall?
      • Does the Selectboard want to consider how to spend the $500 in the budget for board compensation?
      • Evaluate whether we should put oil purchases for heating out to bid to lock in a lower price.
    9. Discuss ideas for a 250-year celebration of Newfane’s founding.
    10. Route 30 construction planned for summer 2023 and impact on parking for swimming holes. (Sanborn; Wilson)
  • NEW BUSINESS
           Potential Tax Sales
    Review of procedures to calculate and approve annual tax rate (Golob)
  • CORRESPONDENCE
  • PAY ORDERS
  • ADJOURN

 

TOWN OF NEWFANE PLANNING COMMISSION REGULAR MEETING DRAFT MINUTES of November 10, 2022

pending approval at our next regularly scheduled meeting on December 8

COMMISSION MEMBERS PRESENT: Ken Estey, Jane Douglas, Kate Gehring, Max Vandervliet

OTHERS PRESENT: Walt Dadik (Development Review Board)

CALL TO ORDER
Ken called the meeting to order at 6:02 pm.

ADDITIONS/AMENDMENTS TO THE AGENDA
No additions or amendments to the agenda.

MINUTES
Ken presented the October 27 meeting minutes for review. Max moved to accept the minutes as presented. Ken seconded the motion. Motion passed 3-0 with one abstention

UNSCHEDULED MEMBERS OF THE PUBLIC
None.

OLD BUSINESS

  1. Floodplain & River Corridor Zoning bylaw revision proposal update: We agreed to move the date of the public hearing to January 17, 2023. Ken will reach out to Merle Tessier (Zoning Administrator) to discuss the proposed bylaw. Ken will contact Alyssa Sabetto (Windham Regional Commission) to confirm that she will be able to attend the public hearing on January 17. Ken will inform the members of the Commission about her availability for that date.
  2. Bylaw Modernization Grant update: Ken will reach out to Sue Westa (Windham Regional Commission) for an update on its status.
  3. Tiny House Zoning bylaw revision: Jane reported she is waiting until the completion of the Floodplain and River Corridor bylaw approval process to take the next steps.
  4. Report-back from Town Meetings and/or Selectboard meetings: Jane reported that the Selectboard agreed to January 17, 2023 as a date for the Planning Commission public hearing on the floodplain and river corridor bylaw revision. By so doing, this enables all members of the Selectboard to attend the hearing as this date is also the date for a regularly scheduled Selectboard meeting. Jane reported that she submitted a letter requesting $15,000 to be drawn from Newfane’s ARPA share to support Newfane customer access to DVFiber. Jane also reported that the Town of Newfane is now open to receive requests for the use of ARPA funding.
  5. Fall 2022 Planning Commission priorities, sequencing, assignment of projects: No updates.
  6. Broadband update, Deerfield Valley Communications Union District: Jane reported that DVFiber has commenced construction in Stamford and Readsboro.
  7. Development Review Board (DRB) update: Walt reported that there are no active inquiries and applications at this time.
  8. Short-term rentals: The Planning Commission agreed to work on a “framework of action” to chart the next steps on the short-term rentals. It was noted that Dover has a registry for all rental property.
  9. Budget request for Fiscal Year 2024: No report.

NEW BUSINESS

  1. Next meeting: Ken proposed a motion that the Commission cancel the November 24 meeting as this is Thanksgiving Day. Jane seconded the motion. The motion passed 3-0. The next meeting will occur on the regularly scheduled 2nd Tuesday of December: December 8.
  2. Agenda Building: Planning Commission reviewed the agenda for December 8.

CORRESPONDENCE
No correspondence.

ADJOURNMENT
Ken proposed a motion to adjourn at 6:55 pm, Jane seconded. Motion passed by unanimous voice vote.

Respectfully Submitted,
Ken Estey

Budget Meeting Minutes November 28, 2022, @ 6:00 PM

Budget Meeting Minutes November 28, 2022, @ 6:00 PM
In-Person & Zoom
https://us06web.zoom.us/j/97227911757#success
(copy and paste the link into your web browser)

BOARD MEMBERS PRESENT:  Angela Sanborn, Ann Golob, Mike Fitzpatrick (phone), Jeffrey Chevalier, and Katy Johnson-Aplin.

OTHERS PRESENT:  Jay Wilson (Road Foreman), Melissa Brown (Treasurer), and Wannetta Powling (Administrative Assistant).

CALL TO ORDER: The meeting was called to order at 6:05 p.m. by Chair Angela Sanborn.

MEETING WARNING: Powling confirmed that the meeting was properly warned.

ADDITIONS/ AMENDMENTS TO AGENDA: Johnson-Aplin requested to add the auction information for the sale of the F-550 truck to OLD BUSINESS.

NEW BUSINESS: Capital Budget:  For the past several years, money for Town Office renovation needs has been budgeted; the account currently has $115,000. Over the years’ different options have been discussed. The final plan focuses on renovations to the meeting room, to add walls between the Treasurer, Zoning Administrator, and Administrative Assistant and to improve the heating system. The estimates include:

  • Contractor Randy Leavitt provided an estimate for the meeting room renovations ($ 23,750) which included the installation of new flooring.
  • Jeffers Plumbing & Heating provided an estimate to install six or seven energy-saving mini-splits for heating and air conditioning ($ 37,000).
  • Hiring an electrician to install new wiring and hook up was estimated between $ 8,000. -$ 10,000.
  • Additional upgrades and expanding security cameras for more detailed views of the building, parking lot, and Route 30 will also be added to the scope of work.

The total figures for the Town Office renovations will be discussed again on December 5th at the regular Selectboard meeting during the Administrative Assistants report.

Expenditures: 

  • Open Items from the November 14 meeting included a funding request from the Planning Commission; these figures have since been provided.
  • Information on unemployment insurance rates and worker’s compensation rates; will not be available until the employee reviews are completed and raises are determined. Sanborn asked if the evaluations could be completed in the next two weeks before the December 12th budget meeting.
  • Annual Town Report expense; Powling provided the two-year contract for Repo Publishing for $ 3,280. An additional $ 1,000.00 is going into postage for mailing the reports before Town Meeting Day.
  • Professional Audit expense – Brown provided the Auditor expense of $ 18,500.00.

OLD BUSINESS:
The following items were tabled until the next budget meeting on December 12th.

  • Articles including Social Appropriation Donations.
  • Salaries
  • Law Enforcement budget.
  • Warnings

Dedication – Recommendations were made, and an agreement was reached; work will begin on writing the dedication.

 Closing Bid at the Auction for F-550 Truck $25,400
Wilson said that the auction had closed at 5:00 pm on the truck. The final closing bid was more than they had anticipated; his recommendation was to accept the closing offer of $25,400. The winning bidder will pay the auction fees incurred with the listing. Wilson said he was impressed with the listing; they came to the garage and took all the necessary photos, and did an excellent job with the listing.
Golob made a motion to accept the offer of $25,400 for the F-550 truck. Johnson-Aplin seconded. Motion passed 5/0.

Follow-up items from 11/14/22 Budget Meeting:

  • Brown will confirm with VLCT (Vermont League of Cities and Towns) that 10-15% is still considered the correct percentage amount to maintain for a town surplus of our size.

Brown confirmed with VLCT (Vermont League of Cities and Towns) that 15% is considered the correct percentage amount to maintain for a town surplus of our operational budget size. This is equivalent to approximately $260,000.

Next step: The Selectboard will discuss this information at the December 5th regular meeting and determine if they should make a policy for maintaining 15% in a surplus budget account or ask for voter approval as an article at Town Meeting.

  • Powling will contact WCHS (Windham County Humane Society) to confirm whether Newfane still receives any of the fees from Newfane dogs that are impounded. CLOSED. Information added to budget.
  • Powling will ask Jay Wilson to follow up on the estimate for the Town Office renovations from Levitt and Litchfield. These renovations including the installation of mini-splits for heating and air conditioning will allow for the long-term conservation of energy and significant potential savings. CLOSED. See notes above.
  • Powling will contact Bahman Mandavi and get budget information for the redesign of the town website to make it more user-friendly.

Powling emailed Bahman Mandavi for information to redesign the town website to make it more user-friendly. Mandavi explained that he could not provide an estimate for a town website redesign without having a good idea of what was wanted. Golob mentioned that she could make time available in the new year to gather information from each department, including what forms, procedures, and supplementary information they would make open and available to the public. Once we have a more definite idea of the changes needed to improve the website, we can proceed with putting out an RFP for web designers to bid on implementing the changes.

Next step: Item to be added to Selectboard agenda in January 2023.

  • Powling will present the recommendations and budget information from Walter Hagedorn for the Town office gardens. CLOSED. Information added to budget.
  • Further information is needed from Road Foreman Jay Wilson on anticipated revenue from the sale of equipment, including the 550 one-ton truck. Powling will request this information. CLOSED. See notes above.
  • Several items were put on hold until Powling was available to provide further information. These included: funding request from the Planning Commission; updated information on unemployment insurance rates and worker’s compensation rates; annual report expense; professional audit expense. CLOSED. Information added to budget.
  • Sanborn and Wilson will talk to Judge Barnett about the possibility of moving the monument located on Jail Street further back to protect it from snow plows. Added 11/14/22. Open.
  • Johnson-Aplin brought up several suggestions for celebrations of Newfane’s 250th It was agreed that she would compile a list of potential expenses so we could evaluate how to include them in the budget or if a separate fundraising effort should be launched. Added 11/14/22.

No updates at this time but the Treasurer confirmed with VLCT that expenses for an event of this type can be added to the town’s budget.

Next step: Item to be added to Selectboard agenda for the December 5th meeting.

  • Treasurer Brown discussed the US Bond Bank where the town has a remaining $36,000. There was a discussion about how we could use these funds to repay the principal on the South Newfane bridge loan. Brown will discuss further with the Bond Bank and get back to the Selectboard to confirm that this can be done.

Brown discussed the US Bond Bank. Newfane has a remaining $36,000 balance on the South Newfane bridge loan. Brown suggested that for the next three years, they repay 12,500 to close this loan.  CLOSED.

No new items were added to the follow-up list at this meeting.

ADJOURN
Chevalier made a motion to adjourn. Meeting adjourned at 8:05 p.m.

Respectfully Submitted,
Wannetta Powling
Administrative Assistant
AG/ALS

Regular Selectboard Minutes November 21st, 2022

Regular Selectboard Minutes November 21st, 2022
https://us06web.zoom.us/j/97227911757#success
(copy and paste the link into your web browser)

BOARD MEMBERS PRESENT:
Angela Sanborn (Zoom), Ann Golob, Katy Johnson-Aplin, Jeffrey Chevalier, Mike Fitzpatrick (phone).

OTHERS PRESENT:
Jane Douglas (NewBrook News), Maia Segura, Daimian Lix (S.N. Community Assoc.) George Friend, Chris White, Austin Rice (Producer of BCTV), and Wannetta Powling (Administrative Assistant).

Zoom
Jay Wilson (Road Foreman), Deborah Luskin (Moderator), Meg Gonzalez, Cina Friend, Mary Whether, Henriette Mantel, Russell Bradbury-Carlin (Youth Services), Joanna Bourbeau (WinDart), Kate Lamphere (HCRS), Diana Urbaska (Incorporated Village of Newfane).

CALL to ORDER:
The meeting was called to order at 6:00 p.m. by Selectboard Chair Angela Sanborn.

CONFIRM PROPERLY WARNED:
Sanborn confirmed the meeting had been properly warned.

ADDITIONS/AMENDMENTS TO AGENDA:  
None

APPROVAL OF MINUTES:
            November 7th, 2022, Regular Minutes.
Golob made a motion to approve the November 7th minutes. Fitzpatrick seconded the motion. Motion passed 4/0; Sanborn abstained.

            November 7th, 2022, Board of Liquor Control (B.L.C.) Minutes
Johnson-Aplin made a motion to approve the November 7th B.L.C. minutes. Golob seconded the motion. Motion passed 4/0; Sanborn abstained

November 14th, 2022, Budget Minutes.
Golob made a motion to approve the November 1st budget minutes. Fitzpatrick seconded the motion. Motion passed 5/0.

ROAD FOREMAN’S & ROAD COMMISSIONER’S REPORT:

  1. The engineer is updating everything on the Depot Rd. box culvert and we are reviewing to make sure all the permits are in order.
  2. The Arch Bridge is hopefully getting line painting on Wednesday and will open in the afternoon.
  3. The sand/salt shed has nothing new to report.
  4. The repairs to Bridge #41 off Baker Brook Rd. have been completed.
  5. The Monroe Bridge cleaning and greasing has been completed.
  6. The Roy Brooks bridge replacement started this morning.
  7. FEMA came up with another piece of land located on Steep Way that they want pictures of, and I will do that this week.
  •  Additional information, on November 10th, a Penske Rental Truck damaged the covered bridge on the South Newfane side. Road Foreman Wilson is working to make a claim through the Penske insurance company for the $14,000 damage to the covered bridge. He will keep the Board informed.
  • The F 550 truck is listed on an auction site; the bidding will close on Monday, the 28th, the current bid is at $15,500, and the board will need to accept/ decline the closing offer at the next budget meeting.

Fitzpatrick made a motion to accept the Road Foreman’s Report. Johnson-Aplin seconded the motion. Motion passed 5/0.

ADMINISTRATIVE ASSISTANT’S REPORT:
None.

This is a reminder that the Town Clerk’s Office will be closed this week on Wednesday, Thursday, and Friday for the Thanksgiving holiday.

COMMITTEE REPORT
Deborah Luskin (Town Moderator) Town Meeting Day

A letter was read from VLCT attorney Susan Senning explaining that there is currently no authority in Vermont Law for remote voting at an annual or special Town meeting. Hence, there is no option for a hybrid meeting option.

Golob made the motion to set Town Meeting for March 7th @ 9 a.m. Chevalier seconded the motion. Motion passed 5/0

SCHEDULED MEMBERS OF THE PUBLIC
To qualify for Social Appropriations funds, the following organizations presented at the Selectboard meeting. Each gave a brief explanation of how their organization has helped benefit and enrich Newfane’s residents. (This information is available at the Town Office.)

  1. Russell Bradbury-Carlin (Youth Services)
  2. Joanna Bourbeau (WinDart)
  3. Jane Douglas (NewBrook News)
  4. Kate Lamphere (HCRS)
  5. Diana Urbaska (Incorporated Village of Newfane)
  6. Maia Segura (S. Newfane Community Association)

UNSCHEDULED MEMBERS OF THE PUBLIC
George Friend wanted to bring to the attention of the Selectboard the feelings of members of the community that are being condemned and harassed for their cultural differences, feelings, and beliefs. (A letter that he had received was shown to the Selectboard.) The growing division in the community, he said, starts with leadership. You may not agree with someone this does not make them wrong. As a community, we must value each other’s opinions and acknowledge what is being said.

Johnson-Aplin responded to the letter that was shown; hate speech in any form is hate speech and should not be tolerated. Chevalier agreed.

White made the following statement “If you are no longer willing to hear the other voices, those voices will no longer be willing to speak up. Why should they?”

Fitzpatrick mentioned that it would have been great to have had White on the Selectboard; with all her family’s knowledge, it could have benefited all of us.

Golob made a motion, “The Selectboard strongly disagrees with all forms of hate speech against any member of our community.” Johnson-Aplin seconded.
The motion passed unanimously.

OLD BUSINESS
ARPA Updates – Golob presented information that was prepared to be added to the Town website for “ARPA Information and Funding Status.” The document includes links to the

  • Community Survey
  • Planning Commission Recommendations
  • Infrastructure project ideas
  • Letters of funding requests
  • Summary of approved expenses and balance.

Fitzpatrick made a motion to approve additional information to be added to the website. Chevalier seconded the motion.
Discussion ensued.
Sanborn called the vote. Motion passed 5/0

Cannabis Updates –Johnson- Aplin had received information from Wilmington on how the Selectboard set itself up as the local Cannabis Control Commission (CCC). Johnson-Aplin drafted a letter to the State Cannabis Control Board, which was read into the minutes and confirms the Newfane Selectboard’s decision to form a local CCC.

Fitzpatrick made a motion to sign the letter forming Newfane’s CCC. Golob seconded the motion. Motion passed 5/0

Flood Hazard By-law Update
None

Traffic Calming, including finalizing membership of the new committee (Sanborn). Update: Six residents have volunteered to join the New Traffic Calming Committee. The Selectboard would like to offer any that have not come forward yet a chance to still participate; There will be an announcement posted on the Front Porch Forum.
Sanborn was hopeful to have at least two representatives from each village.

Town Beautification:  Chevalier is looking into creating flower pots that can be used to adorn various areas of the town. He plans to contact such organizations as Kindle Farm, Dutton Greenhouse, and other potential local business sponsors for support. He will also reach out to contact local artists that could help make hanging baskets or planters from the original Arch Bridge steel.
Discussion ensued.

Plans for the celebration of the Towns 250th Anniversary
This will be added for follow-up on future Selectboard agendas.

Arch Bridge Celebration,
Wilson will confirm with Chad Greenwood from VTrans on the grand re-opening of the Arch Bridge. Plans for a celebration are being organized; it is expected that the Brattleboro Reformer will cover the event. Members of the Selectboard are hopeful to open on Wednesday, November 23rd, with the time T.B.D.
Powling will post in the Front Porch Forum with news of the event and time.

NEW BUSINESS
None

CORRESPONDENCE
None

Chevalier made a motion to enter Executive Session; Fitzpatrick seconded the motion. Motion passed 5/0.

At 7:32 p.m., the Selectboard entered Executive Session under 1 V.S.A. 313 of Vermont open meeting law to discuss a contract issue.

Fitzpatrick made a motion to leave Executive Session at 7:45 p.m.; Johnson-Aplin seconded the motion. Motion passed 5/0.

There was no decision of the Board at this meeting; the issue is still under review.

Sanborn and Fitzpatrick, who attended the meeting remotely, left at 7:46 p.m.

PAY ORDERS
Payroll Warrant No #11595                          Amount $         5,093.55
Payroll Warrant No #11596                          Amount $         4,805.07
Account Payable No # 23010                       Amount $   1,026,726.17 (resigned)
Account Payable No # 23011                       Amount $        121,205.41

Johnson-Aplin made a motion to approve Pay Orders. Chevalier seconded the motion.
Motion passed 3/0.

ADJOURN:  
Golob made a motion to adjourn. Johnson-Aplin seconded meeting adjourned at 7:55 p.m.

Respectfully Submitted,
Wannetta Powling, Administrative Assistant
ALS/AG

 

 

 

 

Budget Meeting Agenda Monday, November 28, 2022, @ 6:00 PM

In-Person & Zoom
https://us06web.zoom.us/j/97227911757#success
(copy and paste the link into your web browser)

  • CALL TO ORDER
  • ADDITIONS/AMENDMENTS TO THE AGENDA
  • CONFIRM MEETING PROPERLY WARNED
  • MEMBERS OF THE PUBLIC
  • NEW BUSINESS:
    • Capital Budget
    • Expenditures
    • Open Items
    • Articles including Social Appropriation Donations
    • Salaries
    • Law Enforcement
    • Warnings

OLD BUSINESS:

    • Dedication
    • Personnel Reviews – Status


Follow-up items

    • Brown will confirm with VLCT (Vermont League of Cities and Towns) that 10-15% is still considered the correct percentage amount to maintain for a town surplus of our size. Open from 11/1/22
    • Powling will contact WCHS (Windham County Humane Society) to confirm whether Newfane still receives any of the fees from Newfane dogs that are impounded. Open from 11/1/22
    • Powling will ask Jay Wilson to follow up on the estimate for the Town Office renovations from Levitt and Litchfield. These renovations, including the installation of mini-splits for heating and air conditioning, will allow for the long-term conservation of energy and significant potential savings. Open from 11/1/22
    • Powling will contact Bahman Mandavi and get budget information for the redesign of the town website to make it more user-friendly. Open from 11/1/22

    • Powling will present the recommendations and budget information from Walter Hagedorn for the Town office gardens. Open from 11/1/22
    • Further information is needed from Road Foreman Jay Wilson on anticipated revenue from the sale of equipment, including the 550 one-ton truck. Powling will request this information. Closed 11/14/22

    • Several items were put on hold until Powling was available to provide further information. These included: funding requests from the Planning Commission; updated information on unemployment insurance rates and worker’s compensation rates; annual report expense; professional audit expense. Added 11/14/22
    • Sanborn will talk to Judge Barnett about the possibility of moving the monument located on Jail Street further back to protect it from snow plows. Added 11/14/22
    • Johnson-Aplin brought up several suggestions for celebrations of Newfane’s 250th. It was agreed that she would compile a list of potential expenses so we could evaluate how to include them in the budget or if a separate fundraising effort should be launched. Added 11/14/22
    • Treasurer Brown discussed the US Bond Bank, where the town has a remaining $36,000. There was a discussion about how we could use these funds to repay the principal on the South Newfane bridge loan. Brown will discuss this further with the Bond Bank and get back to Selectboard to confirm that this can be done.
  •   ADJOURN

Board of Liquor Control Monday November 7th, 2022

 https://us06web.zoom.us/j/97227911757#success
(copy and paste the link into your web browser)

CALLED TO ORDER:  Ann Golob called the Board of Liquor Control to order at 8:11 P.M

BOARD MEMBERS PRESENT:  Vice Chair Ann Golob, Katy Johnson-Aplin, Jeffrey Chevalier, and Mike Fitzpatrick (by phone) Absent:  Angela Sanborn.

OTHERS PRESENT:  BCTV Producer Austin Rice and Administrative Assistant Wannetta Powling

REVIEW AND APPROVAL OF LIQUOR LICENSES:

The catering Liquor application for The Black Perl LLC. To serve at the November 14th Rescue Inc. Dinner.

Johnson-Aplin made a motion to approve the catering Liquor application for The Black Perl LLC.  Fitzpatrick seconded the motion. Motion passed 4/0.

ADJOURN:
Johnson-Aplin made a motion to adjourn the Board of Liquor Control at 8:14 pm; returning to the Regular Selectboard meeting, Chevalier seconded the motion. Motion passed 4/0.

 

 

 

Budget Agenda November14, 2022 @ 6:00 PM

Please Note: Newfane will now require Zoom participants to remain muted. If they wish to be recognized, they will need to raise their hand, and the Chair will recognize them before being un-muted.
https://us06web.zoom.us/j/97227911757#success
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CALL TO ORDER

ADDITIONS/AMENDMENTS
TO THE AGENDA

CONFIRM MEETING PROPERLY WARNED

MEMBERS OF
THE PUBLIC

OLD BUSINESS:
Town Report Design
Dedication
Revenue

NEW BUSINESS:
Capital Budget
Expenditures
Articles
Warnings
Social Appropriations Donations

OLD BUSINESS:

 ADJOURN

 

 

Regular Selectboard Meeting Monday, November 7th, 2022

Regular Meeting Monday, November 7th, 2022
https://us06web.zoom.us/j/97227911757#success
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BOARD MEMBERS PRESENT:  Ann Golob, Katy Johnson-Aplin, Jeffrey Chevalier, Mike Fitzpatrick (phone). Absent: Angela Sanborn.

OTHERS PRESENT: Richard Marek, Jane Douglas (Planning Commission), Alex Beck (BDCC/SeVEDS), Laura Sibilia (BDCC/SeVEDS), Austin Rice (Producer BCTV), and Wannetta Powling (Administrative Assistant).

Zoom –Jay Wilson (Road Foreman), Deborah Luskin (Moderator), Maggie Lewis (The Gathering Place), Libby Bennett (Ground Works), Breeze Verdant, Patty Johnson.

CALL TO ORDER: The meeting was called to order at 6:00 pm by Selectboard Vice-Chair Ann Golob.
CONFIRM PROPERLY WARNED: Powling confirmed the meeting had been properly warned.

ADDITIONS/AMENDMENTS TO AGENDA:    Johnson-Aplin made a motion to add Jane Douglas to the Committee Reports. Chevalier seconded the motion. Motion passed 3/0.

Richard Marek – President of HSWC (Historical Society of Windham County), wanted to inform the Board that the town’s 250th anniversary will be on Town Meeting Day in March 2023.

HSWC is preserving the heritage of our past and present for future generations. The HSWC plans to assume stewardship of the historical Newfane jail, renovate the inside of the building, and install an elevator for access to the second and third floors. Marek is asking for a one-time donation of $25,000 from Newfane. This will allow them to start the renovations of the space needed to provide more display cases and art that is currently not on view at their current location. The current building will be transformed into the Archival, Genealogy, and Research Center.

They will research other grants through the State Historical Preservation group and the Windham County Preservation, but these amounts are small, and they are looking at a renovation budget of $250,000 – $300,00 so most of the funds will need to come from community fundraising.

Selectboard: “If Newfane is being asked for $25,000, what amount are other towns being asked to provide?”

Marek: “There will be a need to temper the ask of the other Towns to what we realistically feel we could get. Part of the problem is that over the years, individual towns tend to focus on their local historical society rather than the county society.”

Selectboard: “What is the time frame to start construction? Does all the money need to be in hand before renovations begin?”
Marek explained that they had an endowment of $260,000 they could draw on so they could get started immediately on the renovations and then replenish the endowment over time. They did this with the rail depot station project a few years ago and it worked well.

Selectboard expressed concerns that it was a “big ask” and what if we split it up over several years?
Marek replied that it would be acceptable to split the $25,000 into two separate fiscal years.

APPROVAL OF MINUTES:

  1.  October 17, 2022, Regular Meeting.
    Fitzpatrick made a motion to approve the October 17thregular minutes. Johnson-Aplin seconded the motion. Motion passed 4/0.
  2. November 1st, 2022, Budget Meeting
    Chevalier made a motion to approve the November 1st budget minutes. Fitzpatrick seconded the motion. Motion passed 4/0.

ROAD FOREMAN’S & ROAD COMMISSIONER’S REPORT:

  1. Nothing new on 254 Depot Road box culvert.
  2. The Arch Bridge is awaiting the guardrails, which are expected next week.
  3. The sand/salt shed has nothing new.
  4. The repairs to Bridge #41 off Baker Brook Road started today, the lead removal permit was received, and they have begun removing the paint in the area the repair is needed.
  5. We got the crosswalks and speed limits painted last weekend.
  6. We have an access permit for Hunter Brook.

Fitzpatrick made a motion to approve the access permit, following the recommendations of the Road Foreman and the Road Commissioner’s recommendations. Johnson-Aplin seconded the motion. Motion passed 4/0.

  1. The Monroe Bridge project is getting close to being completed
  2. The Roy Brooks bridge is scheduled for the week of November 20th
  3. The excavator was swapped this past week, and the board needs to authorize a signer for the paperwork.

Golob read a portion of the new lease agreement from Caterpillar into the record.
Wilson was asked to explain the purpose of the agreement.
Wilson explained that the previous agreement was for a much larger machine and was a ten-year lease. By trading it in for the smaller machine, Newfane got a new machine for $3,500 a year less than if we had continued with the previous agreement.

Fitzpatrick made a motion to authorize Ann Golob to sign the new Lease agreement. Chevalier seconded the motion. Motion passed 4/0.

Wilson clarified that the Excavator agreement would continue to be an article for the voters to approve at Town Meeting.

  1. I got the pictures of the FEMA land and am submitting them to the state with the paperwork.

Discussion
On October 31, 2022, Newfane was notified that the 2019 Fiscal Year grant was awarded to Newfane in the amount of $ 7,612.50 to make updates to the Town’s Local Hazard Mitigation Plan.
Fitzpatrick made a motion to authorize Ann Golob to sign for the Vermont Emergency Management award. Johnson-Aplin seconded the motion. Motion passed 4/0.

Luskin – Myra Fessler asked if there was going to be a celebration to mark the opening of the Arch Bridge. Golob asked if Luskin would be willing to be the lead to plan a celebration event, and Johnson-Aplin volunteered to help with whatever was needed, such as:

  • Ribbon Cutting
  • Parade
  • Music / Entertainment
  • Display Historical photo

The plan is to have the bridge open before Thanksgiving. It was mentioned that there is yet to be a definite date for the bridge’s opening because it is dependent on the arrival of the new guardrails for the bridge. The preparations will need to be flexible as there will be little notice.

Golob made a motion that Deborah Luskin and Katy Johnson-Aplin plan the Events for the Grand Opening. Chevalier seconded the motion. Motion passed 4/0.
Fitzpatrick made a motion to accept the Road Foreman’s Report. Chevalier seconded the motion.
Motion passed 4/0.

ADMINISTRATIVE ASSISTANT’S REPORT: 

  1. Steve Levine and I met last week to review the procedures for renting Williamsville Hall; we will follow the same guidelines in the future. When booking the rentals for the Hall It was discovered that there were unaccountable keys that had not been returned after the rental of the Hall. Then there are people that we were not aware of having keys. Steve and I agree that we need to change the locks on the front of the building; we will have a set number of keys made with “Do Not Duplicate” on the key. There will be a list of those given a key, like the one I have for the Town Office.
  1. Melissa and I have worked on the figures for the employee’s health insurance; this will need to be decided at the November 14th budget meeting – the new deduction will start coming out in December.

Follow up
I have attached the scope of work for the cleaning that the Selectboard requested at the meeting on October 17th. Would you like to proceed with putting this cleaning out to bid in the reformer?  The scope of work was read to the entire Board. The Selectboard agreed to authorize Powling to proceed with sending out to bid.
Johnson – Aplin made a motion to approve the Administrative Assistants Report. Chevalier seconded the motion. Motion passed 4/0.

COMMITTEE REPORT
Deborah Luskin (Town Moderator) Town Meeting Day, What other changes could be made to encourage more attendance and to make it easier to promote attendance?
Golob mentioned that at the last discussion regarding the Town Meeting, ideas that were provided included,

  • Could we offer childcare,
  • Serve food, or have a potluck?
  • Can we provide rides to people who need them?
  • Are we going to offer remote access?
    The new Roberts Rules of Order 12th Edition contains information regarding holding Hybrid meetings. Austin Rice would be willing to share Technologic Assistance.
    Powling was asked to report back at the November 21st meeting who would be willing to organize the food arrangements.

Luskin discussed whether Selectboard is interested in pursuing the hybrid meeting option. If they are, she will research it more thoroughly. The Selectboard agreed that the first two questions that need to be answered are:

  • Is adequate internet and technology available at the Williamsville Hall location to hold a hybrid meeting?
  • What do we need to approve holding a hybrid meeting to move forward? Does this take a vote of the town or just the Selectboard?

Golob asked for someone to make a motion for Deborah Luskin to work with BCTV producer Austin Rice to work on the capabilities for holding a hybrid Town Meeting.

Chevalier made the motion. Fitzpatrick seconded the motion. Motion passed 4/0.

Jane Douglas: The Planning Commission (PC) has been reviewing the bylaw update recommendations for the Floodplain and River Corridor. The PC would like the entire Selectboard to be in attendance for the presentation (which will be led by Alyssa Sabetto from the Windham Regional Commission) and will be ready to present its recommendations on January 17th at 6:00pm. This is the time for the regular Selectboard meeting but in this situation the time will be dedicated to the Planning Commission to have their hearing. After the presentation, at approximately 7:30pm, the Selectboard will hold their regular meeting.

These updates are essential not only because once they are adopted, the town can receive a greater reimbursement from FEMA should there be another event like Tropical Storm Irene, but more importantly it will allow the town to better prepare and insure against greater damage by adopting zoning changes now about what can and cannot be built in the river corridors and floodplains.

Douglas mentioned that at the October 17th meeting, she saw that ARPA funds were used as a matching grant for the Bylaw Modernization Grant. “Can you confirm there is a process to request funds from ARPA?”

Golob confirmed, “that the Selectboard was receiving requests.”
Douglas mentioned that she had resubmitted an amended DV Fiber letter today for $15,000 and would have Steven John available to answer any questions or concerns.

Douglas said she would be submitting an ARPA funds request for the Newfane Anew project, NewBrook News for an appropriation of $3,000 to cover the cost of publication for the January edition because the appropriation request for the next fiscal year would not be available to print the newsletter in January.

SCHEDULED MEMBERS OF THE PUBLIC
To qualify for Social Appropriations funds, the following groups presented a brief explanation of how their organization has helped to benefit and enrich the residents of the town of Newfane. (This information is available at the Town Office).

  1. Libby Bennett – Groundworks
  2. Alex Beck – BDCC/ Southern Vermont Economy Development Service
  3. Maggie Lewis- The Gathering Place
  4. Hal Moore- Health Care and Rehabilitation Services – NO SHOW – Reschedule

UNSCHEDULED MEMBERS OF THE PUBLIC
None
OLD BUSINESS

ARPA Updates – No updates.
Cannabis Updates – Katie Aplin-Johnson had no recent updates; discussion ensued about the importance of setting up a Cannabis Control Commission for the town as soon as feasible and that we could use what other towns have been doing as a model. Aplin-Johnson will have materials to present to the Board at the next meeting.

Flood Hazard By-law Update
– No updates.

Traffic Calming

Five Newfane residents have signed up to join the Traffic Calming Committee. In addition, the Road Foreman, Johnson-Aplin, and Chevalier will join. The question was raised whether anything formal needs to be done to set up the committee. Powling will follow up with information from VLCT. She will also send out another Front Porch Forum post to see if anyone else wants to volunteer.

Golob recommended the following agenda items for the committee:

  • Review the list of recommendations from VTrans and work with Jay Wilson toward requesting a pedestrian safety report for Dover Road.
  • Review the proposed sign for the village of Williamsville and make recommendations for the final design to the Selectboard.
  • Review the reports that are generated from the radar signs and work with Wilson on any changes to the report formats that would make them more helpful to the committee.
  • Work with Jay Wilson on the location of the radar signs. Since they can be moved around, are there other locations that would be useful to place them to address speeding concerns?
  • Look at the online form that Brattleboro uses to allow residents to report traffic concerns to their Traffic Calming committee. Would something similar be useful for Newfane?

Aplin-Johnson suggested that the first order of business for the committee should be defining their mission statement.

Chevalier requested information on the history of accidents over time.

Golob suggested that one other effort that should be researched is how we might address beautification plans for both their own sake and to encourage drivers to be more careful and drive slower.

Chevalier agreed to take the initiative in getting the program started. Ideas were discussed regarding using some of the saved steel from the takedown of the Arch Bridge and shaping it into flower containers. This will become a new item to be added to the agenda.

NEW BUSINESS
None

CORRESPONDENCE
None

Fitzpatrick made a motion to suspend the Regular Selectboard meeting; Chevalier seconded the motion. Motion passed 4/0

The Selectboard meeting was suspended at 8:11 pm.
The Selectboard meeting resumed at 8:14pm.

Mike Fitzpatrick, who attended remotely, left the meeting at 8:14 p.m.

 PAY ORDERS

1.       Payroll Warrant No #11592                          Amount $         4,691.33
2.       Payroll Warrant No #11593                          Amount $         4,836.16
3.       Payroll Warrant No #11594                          Amount $          6,164.82
4.       Account Payable No # 23010                       Amount $   1,026,726.17
Johnson-Aplin made a motion to approve Pay Orders. Chevalier seconded the motion.
Motion passed 3/0.

ADJOURN:   
Johnson-Aplin made a motion to adjourn. Meeting adjourned at 8:24 p.m.

Respectfully Submitted,
W. Powling, Administrative Assistant
ALS/ AG

 

Newfane Board of Liquor Control Monday November 7th, 2022

Please Note: Newfane will now require Zoom participants to remain muted and need to raise their hands; the Chair will recognize them before being allowed to unmute.

https://us06web.zoom.us/j/97227911757#success
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www.zoom.us/joinameeting                     ID: 972 2791 1757                 Passcode: 352680

  •  Agenda
  • Call Meeting to Order
  • Review Catering Permit –

The Black Perl LLC / Annual Rescue Board Meeting Dinner 11.14.22

  • Adjourn

 

Newfane Selectboard Regular Meeting Agenda Monday, November 7th, 2022, @ 6 pm

Please Note: Newfane will now require Zoom participants to remain muted. If they wish to be recognized, they will need to raise their hand, and the Chair will recognize them before being un-muted.

www.zoom.us/joinameeting       ID: 972 2791 1757                  Passcode: 352680       https://us06web.zoom.us/j/97227911757#success
(copy and paste the link into your web browser)

  • CALL MEETING TO ORDER / CONFIRM PROPERLY WARNED
  • ADDITIONS/AMENDMENTS TO THE AGENDA                                                                                           Richard Marek,- Windham County Historical Society
  • APPROVAL OF MINUTES
    October 17, 2022, Regular Meeting
    November 1, 2022, Budget Minutes
  • ROAD FOREMAN’S & ROAD COMMISSIONER’S REPORT
  • ADMINISTRATIVE ASSISTANT’S REPORT
  • COMMITTEE REPORT                                                                                                                                   Deborah Luskin -Town Meeting Moderator
  • UNSCHEDULED MEMBERS OF THE PUBLIC
  • SCHEDULED MEMBERS OF THE PUBLIC    (5-7minutes per speaker)
    Meg Staloff –Brattleboro Development Credit Corp.
    Libby Bennett – Ground-Works
    Alex Beck – BDCC/ Southern Vermont Economy Development Service
    Maggie Lewis- The Gathering Place
    Hal Moore- Health Care and Rehabilitation Services
  • OLD BUSINESS (10 Minutes per topic)
    1. ARPA Updates
    2. Cannabis Updates
    3. Flood Hazard By-law Update
    4. Traffic Calming
  • NEW BUSINESS
  • CORRESPONDENCE
  • PAY ORDERS
  • ADJOURN

Tuesday November1, 2022 Special Budget Meeting Minutes

https://us06web.zoom.us/j/97227911757#success
(copy and paste the link into your web browser)      

BOARD MEMBERS PRESENT: Ann Golob, Jeffrey Chevalier, and Katy Johnson-Aplin; by phone: Mike Fitzpatrick. Absent: Angela Sanborn.

OTHERS PRESENT:  Jane Douglas (Planning Commissioner/ Town Representative for DV Fiber), Melissa Brown (Treasurer), and Wannetta Powling (Administrative Assistant).

CALL TO ORDER:
The meeting was called to order at 6:00 p.m. by Vice-Chair Ann Golob.

ADDITIONS/ AMENDMENTS TO AGENDA:
None

NEW BUSINESS:

  • Town Report Design
    Discussion ensued:  Three ideas for the 2022 design of the Town Report cover were discussed; there will be further discussion at the next budget meeting on November 14th.

  • Dedication
    In order to maintain confidentiality, a request was made to email your nomination for the Town report dedication to the Administrative Assistant before the November 14th meeting.


General Fund
Revenue and Expenses:
Treasurer Melissa Brown explained that not all the FEMA reimbursements have been received, and it is not clear when to expect the funds. If you were to include them now as projected revenue, it could cause a shortfall in the budget. Golob made a recommendation for Brown to include a written statement in the financial reports explaining that the FEMA reimbursement is due the Town of Newfane but that it is unclear how long the process will take to receive the money.

Brown commented that it is a good accounting policy to maintain 10-15% of the operating budget in a surplus account for emergencies.

Discussion of salaries was postponed until the Selectboard has a chance to review VLCT’s Vermont Municipal Compensation and Benefits Report.

Follow-up items

  1.  Brown will confirm with VLCT (Vermont League of Cities and Towns) that 10-15% is still considered the correct percentage amount to maintain for a town surplus of our size.

  2. Powling will contact WCHS (Windham County Humane Society) to confirm whether Newfane still receives any of the fees from Newfane dogs that are impounded.
  3. Powling will ask Jay Wilson to follow up on the estimate for the Town Office renovations from Levitt and Litchfield. These renovations, including the installation of mini-splits for heating and air conditioning, will allow for the long-term conservation of energy and significant potential savings.
  4. Powling will contact Bahman Mandavi and get budget information for the redesign of the town website to make it more user-friendly.
  5. Powling will present the recommendations and budget information from Walter Hagedorn for the Town office gardens.
  6. Further information is needed from Road Foreman Jay Wilson on anticipated revenue from the sale of equipment, including the 550 one-ton truck. Powling will request this information.

Several issues were raised in the course of reviewing expenses, and it was agreed to defer discussion of them to a later date at a regular Selectboard meeting.

  • Review with WHC (Williamsville Hall Committee) the rental fees for residents and non-residents. Should there be any change in fees to cover the costs of cleaning the hall?
  • Does the Selectboard want to consider how to spend the $500 in the budget for board compensation? In the past, these funds typically did not get used. Last year we supported an organization raising funds for children’s services.
  • Evaluate whether we should put oil purchases for heating out to bid in order to lock in a lower price.


Tabled for future budget meetings

  • Capital Budget
  • Expenditures
  • Articles
  • Warnings
  • Social Appropriations Donations

OLD BUSINESS:
None.

 Katy Johnson-Aplin made a motion to adjourn. Meeting Adjourned at 8:05 p.m.

Respectfully Submitted,
Wannetta Powling
Administrative Assistant

 

Selectboard Budget Special Agenda Tuesday November1, 2022 @ 6:00 PM

Please Note: Newfane will now require Zoom participants to remain muted. If they wish to be recognized, they will need to raise their hand, and the Chair will recognize them before being un-muted.

https://us06web.zoom.us/j/97227911757#success
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CALL TO ORDER
ADDITIONS/AMENDMENTS TO THE AGENDA
CONFIRM MEETING PROPERLY WARNED
MEMBERS OF THE PUBLIC
 NEW BUSINESS:

Town Report Design
Dedication
Revenue
Capital Budget
Expenditures
Articles
Warnings
Social Appropriations Donations

OLD BUSINESS:

 ADJOURN

 

The first in a series of meetings to consider the 2024 fiscal budget

 

The Newfane Traffic Calming Committee

The Newfane Traffic Calming Committee

 The Newfane Selectboard is starting a new traffic calming committee and is looking for citizens willing to serve on the committee who are interested in addressing traffic issues within their neighborhoods. Serving on this committee will include discussions on the Road Safety Audits provided by VTrans and research from former traffic calming committees. This committee will recommend ways to calm or slow down traffic within the town, particularly within the villages, to improve the safety of pedestrians and to follow through with the implementation of traffic safety measures.

If you are interested in serving on the committee, please contact Wannetta Powling, Administrative Assistant, by phone at 802-365-7772 ext. #4 or by email at tnewfane@newfanevt.com.

October 17, 2022, Selectboard Minutes

Regular Meeting Monday, October 17th, 2022
 Zoom Meeting   https//zoom. Us/join         Meeting ID:  972 2791 1757   Passcode:  352680

BOARD MEMBERS PRESENT:  Angela Sanborn, Katy Johnson-Aplin, Jeffrey Chevalier, Mike Fitzpatrick (phone), and Ann Golob (Zoom).

OTHERS PRESENTPhoebe Connolly, Breeze Verdant, Austin Rice (Producer BCTV), and Wannetta Powling (Administrative Assistant). Zoom –Jay Wilson (Road Foreman), Jane Douglas (Planning Commission), Lynn Forrest, Patty Johnson, and Meg Gonzalez (Director-West River Valley Thrives)

CALL TO ORDER: The meeting was called to order at 6:00 pm by Selectboard Chair Angela Sanborn.

CONFIRM PROPERLY WARNED: Powling confirmed the meeting had been properly warned.

ADDITIONS/AMENDMENTS TO AGENDA:  

None

 

TRAFFIC CALMING

VTrans was invited to the meeting, and they respectfully declined to attend and referenced two Road Safety Audits that were done on Dover Road in 2019 and Route 30 in Newfane in 2020. Marc Pickering from VTrans stated that it “may be premature to talk of additional safety measures when there are still recommendations to be implemented.”  Marc also stated that he would like to see things get explored and implemented, then evaluated for effectiveness. He stated that the radar speed feedback signs are effective, and it is possible to get permitted for additional signs within the Villages as proposed in the RSAR. Marc went on to say that in these discussions, with what we come up with in traffic calming ideas that we would like Vtrans to comment on, they would do that. He commends the Town on our approach to pedestrian safety and the commitment to implementing Vtrans recommendations.

 

Wilson went thru the points from the VTrans recommendation report;

  • Have Windham Regional conduct a speed study on Dover Road                 Pending
  • Consider the placement of speed limit signs on Dover Road                        Pending.
  • Replaced new larger signs on Dover Rd and Grimes Hill                               Completed
  • Have reduced speed signs by covered bridge                                                 Completed
  • Five Radar feedback Signs                                                                                  Completed
  • Placard Pavement Markings                                                          Completed/ to be reapplied
  • Do a sidewalk scoping study in Williamsville, like Newfane Village            Pending

Members of the public expressed their opinions, concerns, and experiences on both sides of the issue, having to deal with speeding in the villages. There was a lengthy discussion about the placement of several speed signs to include one 25mph zone in South Newfane.

Phoebe Connolly spoke of being stopped near the South Newfane General Store for speeding and receiving a traffic ticket, and she appreciates the efforts that are taking place. She also wanted to mention that a recent visit from members of her family from Wisconsin was unaware of the hazards of walking from the Four Columns Inn to the Fat Crow for dinner in the Village of Newfane.

Patty Johnson thought that it was previously recommended to have “Welcome to the Village” and “Thank you” signs in all the village locations, both as you are entering and leaving the villages.  Are they a part of the audit from Vtrans? This would be advantageous as people do not know where Villages begin and end. We need to work unanimously for all the Villages and residents in the Town.

Breeze Verdant spoke of the continued hazards residents face walking to along Dover Road in the Village of Williamsville. Verdant is really upset about not being able to walk to the Williamsville Post Office safely and that the situation is criminal. He states that smooth roads and smooth cars, speeding is a threat to people walking.

Chevalier mentioned the traffic he observes at the bus stop at the bottom of Timson Hill that intersects with Dover Road in the morning, how just two miles over the posted speed limit have a significant impact on those near the edge of the road.

Lynn Forrest mentioned moving the signs and put the 35MPD after her property for a longer stretch of 25 and 35 zones. She also mentioned to take personal responsibility to make sure you have the time to get where you need to go.

Fitzpatrick had brought up his previous idea for sidewalks and streetlamps in the Village of Williamsville to make it more apparent and obvious that you were in a residential area.

Golob commented that as a procedural matter to respond to Vtrans, since they sent us the reports and the recommendations if we could document each recommendation, whether or not we have completed them or if we have a reason why we are not going to do them. This is to demonstrate that we took their recommendations seriously and that this is our current status and that we would like to now discuss getting a scoping study. If they cannot do both South Newfane and Williamsville at the same time, Williamsville is a priority. In Brattleboro, there is a form that residents can fill out regarding issues and submit to a traffic committee, and Newfane would benefit from this. Sanborn offered to put something together with Wilson and submit it to FPF, the Town Website, and encourage community members to join a traffic committee. Johnson-Aplin also volunteered to help create documentation to help keep track of the process. The idea would be to have a few members of the community join members of the Selectboard, Road Foreman, and law enforcement to review concerns and future efforts for Traffic Control. A message will be developed and posted for those interested in joining the committee.

Fitzpatrick had brought up his previous idea for sidewalks and streetlamps in the Village of Williamsville to make it more apparent and obvious that you were in a residential area.

APPROVAL OF MINUTES:

  1. October 3rd, 2022, Regular Meeting.

Fitzpatrick made a motion to approve the October 3rd regular minutes. Johnson-Aplin seconded the motion.

Motion passed 3/0. Golob and Chevalier abstained.

ROAD FOREMAN’S & ROAD COMMISSIONER’S REPORT:

  1. The easement appears to be all complete for 254 Depot Rd. This should be able to go out to bid soon.
  2. The Arch Bridge work is focused on rebuilding the road on the Dover Rd. side of the bridge.
  3. The sand/salt shed is progressing and may possibly go out to bid late this fall.
  4. The repairs to Bridge #41 off Baker Brook Rd. can be completed this fall through a combination of a couple of contractors. Vermont Protective coatings can do the lead removal for $2,500-$3,500 and $800-$1,000 for permits and waste disposal. Renaud Bros. can jack up the bridge and weld in a plate to reinforce the crushed beam not to exceed $6,500. I have attached both quotes.
  5. Nothing new from the dam inspector for the Kenny Pond spillway.
  6. We had a Newfane Village sidewalk scoping study check-in last Thursday. We went over the results of the survey, and Debois & King will begin design work.
  7. The Monroe Bridge project is going well, with two of the three sections being primed.

Discussion

Review of the temporary bridge repair for # 41 Baker Brook Road submitted by Renaud Brothers of Vernon, VT. Splice plate reinforcement on one end of beam, not to exceed $6,500. In addition, Catamount Environmental submitted an estimate to do the lead paint removal and disposal fees for $4,500.

Bidding policy was discussed and is deemed not necessary due to this being an emergency repair.

Bridge closed for repairs signs will be posted.

Fitzpatrick made a motion to proceed with the Emergency Work on bridge #41. Golob seconded the motion.

Motion passed 5/0.

Wilson said that permits for lead removal will take ten days before the work can begin.

Fitzpatrick made a motion for Chair Sanborn to sign the signature page for bridge repairs. Johnson-Aplin seconded.

Motion passed 5/0.

Fitzpatrick made a motion to accept the Road Foreman’s Report. Golob seconded the motion.

Motion passed 5/0.

 

Bridge Inspector will be in Town on Thursday this week and will be looking at the four bridges that are less than twenty foot in length (these are not required by the State of VT for regular inspection) Wilson will have the Green Iron Bridge looked at while the Inspector is available, to move that bridge up on the State list for repair or replacement.

ADMINISTRATIVE ASSISTANT’S REPORT: 

  1. I would like to remind everyone that the Budget season will be starting on Tuesday, November 2nd (Correction November 1st) at 6 pm. I have received budget request forms from the Listers, the Town Clerk, and Planning Commission. If you could please work on getting these to me before the 1st of November
  2. There is a contract from New England Municipal Consultants for the Town re-appraisal, the Selectboard will need to sign this evening.
  3. I was selected to receive the “2022 Municipal Partner Award” from BCTV. The award will be presented at BCTV’s Producers Awards on Wednesday, November 9th, at 6 PM at the Stone Church in Brattleboro.
  4. Traditionally Town meeting days- information from (page#674) the Secretary of State’s “Book of Opinions” information was read into the minutes.
    (See the attachment at the end of this report).

 

Follow up

The Town Office is still looking for a Cleaning Service to clean at least twice a month.

Discussion ensued: The Selectboard would like to see a “Scope of Work” for the cleaning service and put it out to bid. Williamsville Hall Chair Levine will determine if additional time is needed to clean the Hall, are they satisfied with their current cleaning person, or can we include with Town Office.

Chevalier made a motion to approve the Administrative Assistants Report. Fitzpatrick seconded the motion.

Motion passed 5/0.

COMMITTEE REPORT
None

SCHEDULED MEMBERS OF THE PUBLIC
None

UNSCHEDULED MEMBERS OF THE PUBLIC
None
OLD BUSINESS
ARPA Updates
– Golob and Sanborn
None

Cannabis Updates – Johnson-Aplin
Results were reported from the October 13, 2022, Cannabis Vote.

Article One to allow retail cannabis                                                          Yes: 100               No: seventy-seven,
Article 1 passes
Article 2 to allow retail portion of integrated licenses                      Yes: 83                 No: ninety-three,
Article 2 fails

Discussion:
After the Town vote the State was notified of the results, the Newfane Selectboard will consider setting up a Cannabis Control Commission to still maintain the ability to oversee the process and maintain local control for applications and to following Newfane Zoning. This process would be similar to the Liquor Control Board. Newfane Town Clerk is the point of contact. The Selectboard needs to stay on top of this issue of setting up the Town CCC so that don’t lose the ability to oversee. Johnson-Aplin to work on a declaration for Newfane and to reach out to other Towns and their processes.

Meg Gonzalez from WRVT (West River Valley Thrives) is a nonprofit agency that promotes healthy lifestyle choices with an emphasis on the prevention of alcohol, tobacco, and other drug use by young people) was present to offer her support and resources from the West River Valley Thrives (WRVT). They are offering themselves as a free service to make sure best practices are followed. They received a grant to hire a parttime parent and caring adult engagement specialist to help them to get resources out to parents for best practices and will be happening in all seven Towns.

Financial Data Transparency Act– Johnson-Aplin

None

Bylaw Modernization Grant Request Update-Golob

Ann Golob has been working on the application with Ken Estey (Planning Commission), and Susan Westa from WRC (Windham Regional Commission). There is a draft of the application completed but is not finalized yet. They are applying for a grant in the amount of $25,000, from the State to allow us to hire either WRC or a consultant, or both, to work with us on reviewing our Zoning Bylaws to look at ways to update them to encourage the building of more housing in Newfane. It is a requirement of the Grant that the Town put up 10% of the grant request, this would mean Newfane would be responsible for $2,500. (This amount be reimbursed by the State if within a year of completing the grant we had enacted some of the recommendations from the report). There is a form that has to be completed that signs off the Selectboard and Planning Commission approve applying for this grant.

Sue Westa (WRC), stated that to enhance the application, Town’s would often contribute more towards the cost of the grant. Golob recommended the Town contribute an additional $1,000 towards the Bylaw Modernization Grant. Golob made a recommendation to use the ARPA money for the Town share for the grant.

Fitzpatrick made a motion for Sanborn to sign off on the application. Chevalier seconded the motion. Motion passed 5/0.

Johnson-Aplin made a motion to approve the Town share of $2,575(Town’s match). Golob seconded the motion. Motion passed 5/0.

Chevalier made a motion to enhance the application process to contribute an additional $1,000. Fitzpatrick seconded the motion. Motion passed 5/0.

Johnson-Aplin made a motion to approve using the ARPA funds of $3575 for the Grant process. Chevalier seconded the motion. Motion passed 5/0.

Town Meeting Day Update
Discussion:  Golob asked if there was an interest from anyone in changing Town meeting time/date.

What other changes could be made to encourage more attendance and to make it easier to promote attendance?

Could we offer childcare, serve food, or have a potluck, can we offer rides to people who need them? Great ideas to look into. An idea was suggested to approach Williamsville Hall Committee and West River Mutual Aid to volunteer to help organize the efforts and ideas to make Town Meeting more engaging and to increase attendance. It was suggested to ask Principal Bob Thibault at Leland and Gray High School if here are high school students who Community Service would be interested in assisting with childcare during Town Meeting, Powling was asked to contact Principal Bob Thibault. Powling was asked to check with the Moderator if we can offer a “Coffee Social Hour” before the meeting at 9a.m. and have the meeting start at 10 a.m.


NEW BUSINESS
None

CORRESPONDENCE
None

Ann Golob and Mike Fitzpatrick who attended remotely withdrew and left the meeting at 7:51 p.m.
 PAY ORDERS

  1.    Payroll Warrant No #11590                          Amount $    5,322.90
  2.     Payroll Warrant No #11591                          Amount $    4,721.60
  3.     Account Payable No # 23008A                    Amount $         31.76
  4.     Account Payable No # 23009                       Amount $   52,802.13

Johnson-Aplin made a motion to approve Pay Orders. Chevalier seconded the motion.
Motion passed 3/0.

ADJOURN:

Johnson-Aplin made a motion to adjourn. Meeting adjourned at 8:24 p.m.

 

Respectfully Submitted,
Wannetta Powling, Administrative Assistant

Newfane Selectboard Agenda Monday, Regular Meeting October 17th, 2022, @ 6 pm

Please Note: Newfane will now require Zoom participants to remain muted. If they wish to be recognized, they will need to raise their hand, and the Chair will recognize them before being un-muted.
www.zoom.us/joinameeting     ID: 972 2791 1757    Passcode: 352680     us06web.zoom.us/j/97227911757

      

  • CALL TO ORDER
  • CONFIRM MEETING WAS PROPERLY WARNED

  • ADDITIONS/AMENDMENTS TO THE AGENDA

  • TRAFFIC CALMING                                                                      
    1.    VTRANS Discussion. Representatives from VTRANS will not be at the meeting. We will be discussing the Safety Audit Reports done on Dover Road and Route 30 and their recommendations.
                                                    
  • APPROVAL OF MINUTES  
    1. October 3rd, 2022, Regular Meeting
  • ROAD FOREMAN’S & ROAD COMMISSIONER’S REPORT 
  • ADMINISTRATIVE ASSISTANT’S REPORT 
  • COMMITTEE REPORT

  • SCHEDULED MEMBERS OF THE PUBLIC
             
  • UNSCHEDULED MEMBERS OF THE PUBLIC
  • OLD BUSINESS                                                                                                                                                
    1. ARPA Updates
    2. Cannabis Updates
    3. Financial Data Transparency Act
    4. Bylaw Modernization Grant Request Update
    5. Town Meeting Day Update 
  • NEW BUSINESS 
  • CORRESPONDENCE 
  • PAY ORDERS 
  •  ADJOURN

Regular Meeting Monday, October 3rd, 2022, Selectboard Minutes

Zoom Meeting   https//zoom. Us/join         Meeting ID:  972 2791 1757   Passcode:  352680

BOARD MEMBERS PRESENT:  Angela Sanborn, Katy Johnson-Aplin, and Mike Fitzpatrick (phone).
Absent: Ann Golob and Jeffrey Chevalier.

OTHERS PRESENTIn-Person – Doris Knechtel, Beckley Gaudette (Listers), Edward Collins, Steve Levine (Chair of the Williamsville Hall Committee), Austin Rice (BCTV), and Wannetta Powling (Administrative Assistant).

Zoom –Jay Wilson (Road Foreman), Jane Douglas (Planning Commission), Diana Urbaska, Andrea Seaton (Sr. Director of Development, Marketing – Grace Cottage Family Health & Hospital), Samantha Prince (Executive Director – Windham County Safe Place) Henriette Mantel, Kate Gehring (Planning Commission), and Priscilla Cotton (Board of Civil Authority).

CALL TO ORDER: The meeting was called to order at 6:00 PM by Selectboard Chair Angela Sanborn.

CONFIRM PROPERLY WARNED: Powling confirmed the meeting had been properly warned.

ADDITIONS/AMENDMENTS TO AGENDA:  
Katy Johnson-Aplin asked to move the Listers up on the agenda due to a conflict with the time of another meeting.

Angela Sanborn asked to have the Williamsville Hall added to the “Committee Reports” on tonight’s agenda.

Lister
Doris Knechtel and Beckley Gaudette were present to discuss the Town-wide reappraisal bid. The Selectboard requested the Listers to follow the Purchasing Policy and to put the reappraisal out to bid. Tonight, the Selectboard has one proposal that was sent to the Administrative Assistant, it is from New England Municipal Consultants. This is the same company that did the earlier Town assessment work for Newfane in 2000, 2007, and 2013. Their bid is for $132,000. Currently, in the Reappraisal fund, there is $81,000.

The State of Vermont sends $11,500 annually to help with the cost of reappraisals; this is equal to $ 8.50 per parcel. Newfane may have all the money it will need for the reappraisal by the time the work starts in 2027.

Johnson-Aplin made a motion to accept the New England Municipal Consultants proposal in the amount of $132,000, Fitzpatrick seconded the motion. Motion passed 3/0.

 The Lister’s budget request was prepared and discussed. Knechtel explained that there was an increase in the hourly wages and the expenses for supplies. The budget increase is in the amount of $3,637.

Sanborn thanked both Knechtel and Gaudette for their work and explained that the Selectboard is starting the budget meetings on Tuesday, November 1st at 6 PM; Lister’s budget would be one of the first items to be discussed.

APPROVAL OF MINUTES:

  1. September 19th, 2022, Regular Meeting
    Fitzpatrick made a motion to approve the September 19th regular minutes. Johnson-Aplin seconded the motion.   Motion passed 3/0
  2. September 19th, 2022, Board of Liquor Control (BLC) Meeting.
    Johnson-Aplin made a motion to approve the September 6th BLC minutes. Fitzpatrick seconded the motion.
    Motion passed 3/0

ROAD FOREMAN’S & ROAD COMMISSIONER’S REPORT:

  1. The update on 254 Depot Rd easement is its back with the engineer to make a small change.
  2. The Arch Bridge is making good progress now.
  3. We had our meeting with Ron Bell for the Sand/Salt shed and he was given all the updates that need to happen. The updated plans and specs were supposed to be completed by today.
  4. The roadside mowing is coming good; we have the mower for the rest of this week.
  5. I heard back from the dam inspector, and he is going to be in contact with Scott Jensen the state river engineer to go over the repair of the Kenny Pond spillway.
  6. We will need to send in the bridge inspection reports letters back to the state, they have the Town of Guilford on the letter, so we need to change that.

Sanborn asked if she could share a letter that was sent to the Selectboard from a resident of Railroad Lane. In the letter, it expressed concern for the residents trying to pull out of Railroad Lane onto Route 30. Mentioned in the letter was a large motor-home that was parked on the side of RT 30, making it difficult to see in either direction. They have requested a “NO Parking” sign be put up.

Wilson confirmed that he has seen the motor-home there on a number of occasions. Route 30 is part of the State Highway, and this would be a VTrans issue not the Town. Wilson agreed that he would relay the information to VTrans officials and report back to the Selectboard.

Follow up
Bridge #44 repair, The Town has received three bids for the repairs on #44 Roy Brook Bridge, off the South Wardsboro Road. Chair Sanborn opened the envelopes, and the following information was shared.

  • Cold River Bridge LLC from Walpole, NH, gave a sealed bid for $238,556.40 with a completion date of December 2nd.
  • Renaud Brothers Inc. from Vernon, VT, gave a sealed bid for $ 137,000 with a completion date of December 2nd.
  • Daniels Construction from Ascutney VT, gave a sealed bid for $197,500 with a completion date of November 18th.

Wilson recommended Renaud Brothers. Mike Renaud had said that payment could be made in two installments if needed.

Fitzpatrick made a motion to accept the bid from Renaud Brothers for $ 137,000. Johnson-Aplin seconded the motion. Motion passed 3/0.

Wilson recommended Renaud Brothers. Mike Renaud had said that payment could be made in two installments if needed.
Fitzpatrick made a motion to accept the Road Foreman’s Report. Johnson-Aplin seconded the motion. Motion passed 3/0.

ADMINISTRATIVE ASSISTANT’S REPORT: 

  1. The Windham Regional Commission has announced a round of Grants for Municipal Road and Stormwater Mitigation with a 10/7/22 deadline.
  2. I was able to find a Bylaw Modernization Grant from the Department of Housing & Community Development; this application deadline is November 1st @ 6 PM. In Fiscal Year 2022, there were thirty-one applications requesting over $687,000. I have included this information for you to review.
  3. I have completed the renewal application for the Town’s insurance policy. The policy is for Town-owned property, vehicle, dam listing for liability coverage, and worker’s compensation (this was based on the estimated payroll worksheets for Fiscal Year (FY) 2023/ VLCT coverage currently costs the Town $43,991 annually. FY 2024 needs to plan for a slight increase for budget season.
  4. Later this week, I will start working on the figures for Blue Cross Blue Shield Health Insurance. I will have this for the Board to review during budget season.

Follow up:

Doris was the only one to give me a referral for a cleaning service they are in Brattleboro. I called and left a voicemail message today. I am waiting for a call back from Tony.

Fitzpatrick made a motion to approve the Administrative Assistants Report. Johnson- Aplin seconded the motion.

 Discussion ensued:

Sanborn recommended that Powling follow up with Jenna Wilson to see if she has a date to return to work.

 Sanborn called for the vote. Motion passed 3/0.

COMMITTEE REPORT
Williamsville Hall Chair Steve Levine reported that when he had the Preservation Trust inspect the Hall, one of the concerns was the need for roof repairs. Levine contacted two contractors that were able to give estimates on the needed repairs. Levine gave the following information concerning three projects.

Roof Repairs:

  • Melanson quoted $13,900.
  • Phoenix Roofers quoted $4,170; this would include an inspection of the slate roof and replacing any missing pieces. The asphalt shingles over the porch roof are in decent shape. Phoenix Roofers would need to clean them with a biologic cleaner to remove the moss and small trees. This would help keep the integrity of the roof and prevent further growth.

Levine recommended the Phoenix Roofers for the “reasonable estimate,” this work would not begin until the spring due to the amount of work the contractor has already scheduled.

Chimney:

The recommendation for dependable masons is limited; Ian Eddie, “The Chimney Doctor,” highly recommended Dan Newcomb– his estimate is as follows;

  1. Take the chimney down to just below the roof and repair the slate roof for $2,500.
    The base of the chimney is in the kitchen; this is where the clean-out door is. Clean and remove all the debris. Replace the stucco around the outside of the chimney. For a cost of $2,100.
  2. To re-point and repair, the chimney would be $1,000. Similar maintenance would need to be done again in 20-25 years.
  3. To rebuild the entire chimney, it would be an additional $5,000, added to the previously $2,100 to repair the damage in the kitchen, for $7,100.

Dan Newcomb and Levine both recommend taking the chimney down below the roof, repairing the slate roof and doing the cleanout, and replacing the stucco around the chimney for the $4,600. This was in the cost range that the Preservation Trust had estimated.

Outside Stairway Roof

  • Randy Clark stated he would build a roof over the outside stairway from the kitchen to the ground, replace the kitchen door sill and to pressure wash the front of the building and paint the front of the building. All the work is to start next week for the cost of $8,000.

Discussion ensued.

Levine has not been able to find any other general contractors with time available. The work that Clark has done for three hall committee members came with high recommendations.

Fitzpatrick made a motion to go with Randy Clark for $8,000. Johnson-Aplin seconded the motion. Motion passed 3/0.

Fitzpatrick made a motion to go with Phoenix Roofers for $4,170 for the roof repairs. Johnson-Aplin seconded the motion.
Motion passed 3/0.

 Fitzpatrick made a motion to go with Dan Newcomb for the chimney repairs in the amount of $4,600. Johnson-Aplin seconded the motion. Motion passed 3/0.

Mold issues are again a concern. A mold home test was performed by Breeze Verdant and Levine. Samples from three different areas in the Hall are as follows:

  1. Lower-level Emergency Fire stairway and the door to the outside.
  2. Behind the baseboard heating in the kitchen.
  3. The stairway from the main lobby to the lower kitchen area.

The slides were sent out for testing, and the mold was confirmed. Levine asked the Selectboard for their recommendations; what does this mean?

  • Professional cleaning by Serv-Pro,
  • Get a more professional test done,
  • Place a warning for those with an allergy to Mold as you enter the Hall.

Discussion:

Ed Collins made comments that in the areas where the foundation and interior wall meet, moisture or condensation is collected. The back of toilet areas is a perfect example of where condensation is obvious. Collins recommends a company from Georgia that use a product called “No More Mildew,” this is a Cleaner and a Preventer application that Collins has found to be highly effective. Levine will follow up and report back to the Selectboard on the progress.

Doris Knechtel asked if it was known when the slate roof at the Town Office had last been inspected.

Selectboard Chair Sanborn asked if Powling would research the information and let the Board know so that it could be taken into consideration.

SCHEDULED MEMBERS OF THE PUBLIC
Special Appropriations is an important part of the Newfane Town Meeting. Selectboard members and other Town employees during budget season gather information for the annual report. The procedure is for all organizations requesting funds to attend a Selectboard meeting to supply a statement explaining how the funds they receive have and will help the residents of Newfane.

  • Senior Director of Development, Marketing & Community Relations Andrea Seaton from Grace Cottage Family Health & Hospital was the first to supply an overview of the program, plans, and services to the area.
  • Executive Director Samantha Price from Windham County Safe Place was the second guest to give information on the non-profit program that is in Brattleboro.

 UNSCHEDULED MEMBERS OF THE PUBLIC –
None

OLD
BUSINESS
ARPA updates – No updates.

Cannabis updates –   Reminder that Australian voting is on October 13th at the Town Office in Newfane from 9 AM -7 PM. Early voting is available now; please stop in to see the Town Clerk during her normal hours.

Financial Data Transparency Act – No updates.

NEW BUSINESS
VLCT supplied the following information to answer the question asked at the Special Town Meeting on September 20th, 2022.

  1. Can a Town change the date and time of the March annual town meeting?
    Yes, but the choices of when to hold the meeting are limited. The meeting can be on Saturday, Sunday, or Monday, proceeding on the first Tuesday in March.
  2. What business can be conducted at a town meeting, which is held before the first Tuesday in March?
    The town could conduct any business on that day that does not require an Australian ballot vote. All voting by Australian ballot must be done on the first Tuesday in March.
  3. How does the Town change the date of the annual town meeting?
    The town can vote at either a duly warned special meeting or at an annual Town Meeting. The new date would go into effect at the next town meeting. This can also be voted on by Australian ballot; the VLCT offers a model article it reads, “Shall the Town change the date of its annual town meeting to the first, second or third day preceding the first Tuesday in March pursuant to 17 VSA sections 2640.”
  4. How does the time of the meeting get set?
    The time of the meeting can be selected by the Selectboard unless the town has voted otherwise.

Town Moderator Deborah Luskin raised the following concerns in her response dated September 30th, 2022.

  • Historically, a change to an evening meeting results in lower voter turnout.
  • Frank Brian, a professor at UVM is the author of the book, “All Those in Favor,” (copies available at the Town Office), gives a brief synopsis of the data and has suggestions for improving attendance at town meetings.
  • The date and time of the Town meeting has less to do with attendance than the importance of what is being decided. This was seen at the recent Special Town Meetings for the Gravel Pit and the correction to the tax bills but not for the hearings on the Gravel Pit and Cannabis.
  • The question is not just what would be a better time, but what would make Town Meeting more meaningful?
  • Voters turn out when they are asked to make specific decisions about what the Town should do.
  • A comprehensive consideration of all the barriers which prevent attendance needs to be addressed.

Ed Collins mentioned that research on www.vt.gov said it is not important if the meetings are held at 2 PM or 6 PM. You need to encourage community involvement. Collins mentioned that one time Bernie Sanders had a meal served to those attending a Town Meeting in Landgrove, VT (Landgrove is a town in Bennington County, Vermont, and the population was 177 at the 2020 census.)

Doris Knechtel mentioned that she believes that the Board of Civil Authority (BCA) may have something to do with decisions about Town Meetings.

Priscilla Cotton (Chair BCA) was uncertain on what the actual decision for this matter.

Sanborn said further information would be researched and provided at the next Selectboard Meeting.

EXECUTIVE SESSION:

Sanborn asked for a motion to go into Executive Session.

  1. The evaluation of an employee, Title 1 V.S.A. § 313(a) (3).

Fitzpatrick made a motion to go into Executive Session. Johnson-Aplin seconded the motion. Motion passed 3/0.
Selectboard entered Executive Session at 7:22 PM.

 Selectboard left Executive Session at 7:44 PM.
Fitzpatrick made a motion to leave Executive Session. Johnson-Aplin seconded the motion. Motion passed 3/0.

Results:  The Chair will share with the employee a written letter on Tuesday (10.4.22) afternoon.


CORRESPONDENCE

Laura Sibilia Director of Regional Economic Development Strategies – Brattleboro Development Credit Corporation (BDCC)
Sent a letter asking for support in their efforts on the ongoing work to become an Economic Development District (EDD). BDCC is a proposed multi-jurisdictional non-profit which will lead planning and development for the next five years in Southern Vermont.

Fitzpatrick made a motion to have Johnson-Aplin and Sanborn approve pay orders this week. Johnson-Aplin seconded the motion. Motion passed 3/0.

Mike Fitzpatrick, who attended by phone, withdrew and left the meeting.
 PAY ORDERS

  1. Payroll Warrant No #11587                          Amount $    4,588.56
  2. Payroll Warrant No #11588                          Amount $    4,967.3
  3. Payroll Warrant No #11589                          Amount $     5,322.90
  4. Account Payable No # 23008                       Amount $   98,281.22

Johnson-Aplin made a motion to approve Pay Orders. Sanborn seconded the motion.
Motion passed 2/0

ADJOURN:

 Johnson-Aplin made a motion to adjourn. Meeting adjourned at 8:05 PM

Respectfully Submitted,
Wannetta Powling, Administrative Assistant

 

 

Selectboard Regular Meeting Agenda Monday, October 3rd, 2022, @ 6 pm

Please Note: Newfane will now require Zoom participants to remain muted. If they wish to be recognized, they will need to raise their hand, and the Chair will recognize them before being un-muted.

www.zoom.us/joinameeting            Meeting ID: 972 2791 1757                 Passcode: 352680

THERE WILL BE NO TRAFFIC CALMING UNTIL THE OCTOBER 17TH AGENDA

  • CALL TO ORDER
  • CONFIRM MEETING WAS PROPERLY WARNED
  • ADDITIONS/AMENDMENTS TO THE AGENDA
  • APPROVAL OF THE MINUTES                                                                                                               September 19th, 2022, Regular Meeting
    September 19th, 2022, Board of Liquor Control
  • ROAD FOREMAN’S & ROAD COMMISSIONER’S REPORT
    1. Open the Bids for #44 Roy Brook RD. Bridge
  •  ADMINISTRATIVE ASSISTANT’S REPORT
  • COMMITTEE REPORT   
    1. Listers – Town-wide Reappraisal Bid
    2. Listers – Budget Request                                                                 
  • SCHEDULED MEMBERS OF THE PUBLIC (5-7minutes)              
    1. Director of Development, Marketing & Community Relations                                            Andrea Seaton – Grace Cottage Family Health & Hospital
    2. Director Samantha Prince – Windham County Safe Place
  • UNSCHEDULED MEMBERS OF THE PUBLIC
  • OLD BUSINESS
    1. ARPA Updates – Ann Golob, Angela Sanborn
    2. Cannabis Updates – Katie Johnson-Aplin
    3. Financial Data Transparency Act 2022 – Katie Johnson-Aplin
  • NEW BUSINESS.
    1. Discussion on Changing Town Meeting Date and Time
  • EXECUTIVE SESSION
        1. The evaluation of an employee, Title 1 V.S.A. § 313(a)(3).
  • CORRESPONDENCE
  • PAY ORDERS
  • ADJOURN

Board of Liquor Control Monday September 19th, 2022

www.zoom.us/joinameeting                     ID: 972 2791 1757                 Passcode: 352680

CALLED TO ORDER:
Angela Sanborn called the BLC to order at 8:29 P.M

BOARD MEMBERS PRESENT:
Chair Angela Sanborn, Vice Chair Ann Golob, Katy Johnson-Aplin, and Mike Fitzpatrick (by phone)
Absent:  Jeffrey Chevalier

OTHERS PRESENT:
BCTV Producer Brian Bashaw and Administrative Assistant Wannetta Powling

REVIEW AND APPROVAL OF LIQUOR LICENSES:

  1. Putney Mountain Winery Special Event – Newfane Heritage Festival

Fitzpatrick made a motion to approve Putney Mountain Winery Special Even request for the Newfane Heritage Festival.  Golob seconded the motion.
Motion passed 4/0

 ADJOURN:

Golob made a motion to close the Board of Liquor Control at 8:31 P.M.  Fitzpatrick seconded the motion.

Motion passed 4/0

 

 

 

 

Regular Meeting Tuesday, September 19, 2022-

  Zoom Meeting   https//zoom. Us/join         Meeting ID:  972 2791 1757   Passcode:  352680

BOARD MEMBERS PRESENT:
Angela Sanborn, Ann Golob, Katy Johnson- Aplin, and Mike Fitzpatrick (phone)
Absent: Jeffrey Chevalier

OTHERS PRESENT:
In-Person – Sheriff Mark Anderson (Windham County Sheriff), Sergeant Chris Norton, Breeze Verdant, Christine White, Gayle Robertson, Nancy Rysz, Brian Bashaw (BCTV), and Wannetta Powling (Administrative Assistant).

Zoom –Jay Wilson (Road Foreman), Carol Hesselbach (Town Clerk), Jane Douglas (Planning Commissioner), Diana Urbaska, Lance Lindgren, Ann Landenberger.

CALL to ORDER:   The meeting was called to order at 6:00 pm by Selectboard Chair Angela Sanborn. It was confirmed that the meeting had been properly warned by Wannetta Powling.

ADDITIONS/AMENDMENTS TO AGENDA:  
Katy Johnson-Aplin asked to add the proposed legislation impacting financial reporting of all municipalities currently in Congress as part of the new defense bill titled the “Financial Data Transparency Act of 2022.” It was agreed to move this into “New Business.”

TRAFFIC CALMING-
Sheriff Mark Anderson and Sergeant Chris Norton from the Windham County Sheriff’s Office (WCSO) were asked to join the discussion regarding traffic enforcement options.

WCSO averages the hours of patrol over multiple months rather than strictly providing the contracted 17.5 hours per month. Using this strategy helps to increase the patrols when and where they would best serve the Town.   It was discussed that patrols schedule could be changed to cover increased traffic during ski season, for example, especially on Fridays and Sundays when traffic is moving through the villages going to and from the ski areas.

At the end of FY 2022, the contracted hours were reviewed; there was a credit of $500.  This was discussed at the time and it was agreed to add it to the new 2023 FY providing a budget of $12,900

The question was asked about what strategies the Sheriff would recommend to address the increased speeding.

Anderson spoke of three legs of a stool: Education, Engineering, and Enforcement that need to work together to be the most effective. In the past three months, approximately 40 cars were stopped for speeding, and tickets were issued.  Anderson said that of those individuals stopped and were only given a warning, they would tell three people. However, if a ticket is issued it is more likely that those individuals would end up telling ten other people, who in turn spread the word thus multiplying the number of people who now know that there are patrols in the area and speeding is being enforced.

Sheriff Anderson mentioned that he is working on a “Model” to offer a 24-hour service for other Towns that don’t have their own police force. If multiple towns are interested in discussing this approach, Anderson felt that an affordable plan could be put in place. He is planning to distribute an email with the “Model” outline and is willing to set up another meeting for those interested in hearing more about this approach.

Sanborn confirmed that members of VTrans would be invited to join the discussion of “Newfane Traffic Calming” discussions and we hope they will attend the October 17th meeting.

Please note: Traffic Calming will NOT be on the agenda for the October 3rd Selectboard meeting.

APPROVAL OF MINUTES:
September 6th, 2022, Special Meeting
Golob made a motion to approve the September 6th Special meeting minutes. Johnson- Aplin seconded the motion.
Motion passed 4/0.

 ROAD FOREMAN’S & ROAD COMMISSIONER’S REPORT:

  1. There is no update on 254 Depot Rd easement.
  2. The Arch Bridge drainage on the Depot Rd side is all in, one of the wing walls on the Williamsville side was poured this morning. The temporary bridge under the arch has been removed; work is progressing at this point.
  3. We had a meeting for the sand/salt shed last week and the plan is for Bell Engineering to update the plans and we would meet with Ron Bell the following week. The hopes are that we get everything corrected at the same time so they can be reviewed and put out to bid.
  4. We are looking for places to dump fill in the South Wardsboro Rd. area if anyone is looking for some fill, please contact the garage.
  5. I have reached out to the dam people at the state several times with no luck. At this point we will have to put off the spillway work until next year. I contacted Scott Jenson; it was mentioned that there is currently a delay on the repairs ETA 2023-2024 before repairs will begin.
  6. We have a problem on Bridge #44 that the bridge inspectors found while doing the biennial inspection. I have sent out a proposal for repair. We have currently closed it to any truck traffic until we can get it fixed. The bridge inspectors are tentatively coming tomorrow to look at the first bridge #41 off Baker Brook to do the inspection. Bridge #41 is in poor condition, and we have finally got it moved up on the state list for replacement, but we are still a bit off from getting money for it.
  7. NewBrook Fire Department would like permission to use the Town Office, again as we have before during the Columbus Day Coin-Drop.

Discussion:
#6 We have been given a quote from Renaud Bros. on the repairs to Roy Brook RD Bridge.  It is necessary to have the work completed before winter. Currently, it has been restricted to car traffic only.  Homeowners are being asked to have fuel deliveries delayed, until after repairs are completed. The Selectboard will be following the purchasing policy and are inviting contractors to submit their bids until 3 P.M on October 3rd, with the qualifying bids opened during the regular Selectboard meeting.

#4 Golob asked for clarification on the “Dumping of Fill” and if there were any updates on the gravel pit.
Wilson explained that the “Fill” is from cleaning out the ditches along the roadways, with a combination of sticks, sand, and rocks. This is not considered quality road material and cannot be used in road repairs. It is fine to be used to fill in holes or depressions or other areas of lawns that will then be covered with sod. Wilson clarified that he maintains a list of homeowners that would like to receive available fill. If anyone else is interested they should contact the Road Foreman to be added to the list.

Regarding the gravel pit, Bill Jewell is still working on establishing a less costly stream bank to meet the Act 250 requirements since the pit is only expected to open for 3-4 months out of the year. Sound testing for noise outside of the pit has not yet been completed.

#7 Fitzpatrick made a motion to approve NBFD using the office as headquarters for the Coin-Drop. Johnson-Aplin seconded the motion.
Motion passed 4/0.

Fitzpatrick made a motion to approve the Road Foreman’s Report. Golob seconded the motion.
Sanborn called the vote to approve the Road Foreman’s Report.
Motion passed 4/0. 

Follow-Up

 Wilson had been asked to review the issues from the failed remediation following Hurricane Irene at the Rysz’s property. Newfane has agreed to be the sponsor for the project which includes managing the bidding process, overseeing the work, and receiving grant money from the government agency or FEMA.

Wilson had spoken with Bob Thompson State Conservation Engineer, USDA-NRCC. After getting additional facts clarified, it was recommended that the Selectboard proceed with sending a letter to NRCC agreeing to be the sponsor once again. NRCC will cover the cost of the project 100%.  When the work is completed, the recommendation is to have the Town Attorney draw up an agreement to transfer the responsibility of maintenance to Mrs. Rysz, releasing the Town of any further obligation.

Design engineers from NRCC will plan to visit the location and draw up plans for remediation. They expect that the work will be done next year. River engineers only allow working in the water between the dates of June 15th through October 15th.

Fitzpatrick made a motion to send the Letter for Sponsor to NRCC and get things moving.  Golob seconded the motion.

Mrs. Rysz was very appreciative of the efforts of Mr. Wilson and thanked everyone. Golob mentioned that she wanted to caution Rysz that she may need to temper her expectations, and that from information that was given the NRCC may not be planning to do as much work as she feels is required to safeguard her property.

(Chair Sanborn had to leave the room briefly; Vice Chair Golob took over.)

Golob called for the vote. Motion passed 3/0.

(Sanborn returned.) Sanborn asked for the Admin. to draft the letter and send to the chair for approval.

 ADMINISTRATIVE ASSISTANT’S REPORT: 

  1. I have spoken with Deborah Luskin today and provided her with the necessary information she requested – for tomorrow’s Special Town Meeting. I’m not aware of who will be presenting the Cannabis PowerPoint that Katie has created for informational purposes. I know that Ann had presented the information for the Gravel Pit, and it was very successful. Do you have any insight on this, so that we are prepared?
  2. Tuesday afternoon Sullivan, Powers completed the Town audit, for FY 2022 a copy of their report will be in the 2022 Town Report.
  3. Because we are not starting the Budget season until November 7th this will have an in- pact on the number of appointments for appropriations that need to be scheduled at our regular meetings. There were 28 appointments last year, the dates below are the Monday that we must start and complete the budget process. To get the Town Report to the printers ASAP and they need to be mailed to residents by February 15th.

Regular meetings                                                    Budget meetings
11/7                                                                                       11/14
11/21                                                                                     11/28
12/5                                                                                       12/12
12/19                                                                                     12/26

Follow up
Green Mountain Cleaning toured our Office on Thursday and had scheduled Tuesday as the start date. The next morning, she emailed saying that she had overbooked and was no longer available to clean for us.   Do you have any recommendations?

Discussion:
#1. Tomorrow will be the Special Town Meeting at the Fire Department; the Admin. was asked if she could run the PowerPoint presentation.  Golob ask to clarify that the only articles that will be voted on will be, the transfer of the Surplus funds to cover the tax bill shortage and the WINDART appropriation.
Town Clerk Carol Hesselbach informed the Selectboard there would be members from the Board of Civil Authority (BCA) to check in registered voters and they would also be available if there was a call for a paper ballot during the voting.

#3 Discussion of the dates for budget season.
Golob made a motion to remove December 26th, because the November 1st date had been added to the schedule at the last meeting. Fitzpatrick seconded the motion. Motion passed. 4/0.

Fitzpatrick made a motion to approve the Administrative Assistant’s Report. Johnson-Aplin seconded. Motion passed 4/0.

COMMITTEE REPORT
None
SCHEDULED MEMBERS OF THE PUBLIC
None
UNSCHEDULED MEMBERS OF THE PUBLIC
None 

OLD BUSINESS
ARPA Updates– Golob noted that she had been advised by VLCT to apply for various state grants to begin work on some of the issues that Newfane wants to pursue before using our ARPA funds. Therefore, she made a motion to ask for approval to begin working on a Municipal Planning Grant to focus on our need for more housing. If the Selectboard approves the motion, she will bring it to the Planning Commission for their approval as well. Both bodies are required to approve the grant before it is submitted.

Fitzpatrick made such a motion. Johnson-Aplin seconded the motion.
Jane Douglas (Planning Commission) was in favor of this effort. Golob agreed to be the contact person for the process.
Sanborn called the vote.  Motion passed 4/0.

Additionally, VLCT will be announcing this week the procedures to allow ARPA funds to be transferred into a Town General account allowing the Town to use our own procurement policies rather than the ones dictated by the Federal Government.  When the procedures are received, they will be reviewed with the Treasurer and Golob will bring it to the next Selectboard meeting to be approved.

Regarding business development grants, BDCC is still waiting on the application process to hire additional staffing for municipal support of business plans that was spoken about in previous meetings.

Cannabis Updates – Johnson-Aplin mentioned that there will be notes from two recent Cannabis Trainings and they will be shared as soon as they are compiled. The meetings focused on the relationship of the Town Cannabis Control Board and the Zoning.

The Administrator was asked to contact VLCT to determine if there is a specific time frame for when an “Informational Meeting” before the vote by Australian Ballot is held.  Or, can it be included as an item on the Agenda at a Regular Selectboard meeting?  Selectboard asked to be notified ASAP with their response.

 Flood Hazard By-law Update – No updates.
(Remove until Planning Commission is ready to present.)

IDEAL Program offered by Vermont’s Office of Racial Equity– Ann Golob attended the informational meeting, The purpose is to bring members of municipalities together to work on similar issues they are facing related to diversity, equity and inclusion. Each municipality was asked to propose the issue they would like to focus their work on, such as housing inequities, policing, or creating greater inclusivity. The program requires a long-term commitment and a great deal of work on a monthly basis from at least 2-3 members of the town government. To Golob, the degree of commitment felt more than what she could commit to. The IDEAL program has no end date; participants who are accepted into the program are expected to continue to be part of the work for multiple years. On the other hand, a similar program offered by VLCT is six months in duration and covers similar materials, and has similar aims. The application process for the VLCT program has ended but Golob suggested that we review the application the next time it becomes available.

 Nancy Rysz property- previously discussed in Road Forman’s Report.

 NEW BUSINESS – Johnson-Aplin wanted the Selectboard to be aware of the “Financial Data Transparency Act of 2022;” information about the act was included in a recent National League of Cities email.  It is a new piece of legislation to fix a problem that many feels does not exist. According to the article, it would require local governments to come into compliance with new financial reports standards by 2027 which could cause the loss of older information. Additionally, the expense would be paid by each Municipality to cover the resources, software, and consultants.

The article asks readers to contact our Senators and urge them to remove this mandate from the National Defense Authorization Act (NDAA.) Golob suggested that Johnson-Aplin reach out to our two Senators and VLCT to clarify whether this particular piece of legislation impacts Vermont since we have a statewide system, Nemric, that is used for financial reporting.

Updates on this item will be added to Old Business on future agendas.

EXECUTIVE SESSION: The evaluation of an employee, Title 1 V.S.A. § 313(a)(3).
Golob made a motion to go into Executive Session at 8:03 P.M. Johnson-Aplin seconded the motion.  Motion passed unanimously 3/0.

The connection was lost and re-established with Fitzpatrick.
Fitzpatrick made a motion to come out of the Executive Session at 8:21 P.M. Golob seconded the motion.
Motion passed unanimously 4/0.

A plan will be put in place to discuss with the employee the decision of the Board.

CORRESPONDENCE
None

Before going into Pay orders – Chair Sanborn asked to suspend the Selectboard meeting at 8:29 P.M to open the Board of Liquor Control.
Fitzpatrick made a motion to open the Board of Liquor Control (BLC) at 8:29 P.M. Golob seconded the motion.
Motion passed 4/0.
See the BLC Minutes.
Golob made a motion to close the BLC at 8:31 P.M. Fitzpatrick seconded the motion.  Motion passed 4/0.
Johnson-Aplin made a motion to return to the Regular Selectboard Meeting at 8:31 P.M Fitzpatrick seconded the motion.
Motion passed 4/0.

Sanborn noted that a resident had raised a question about how pay orders are handled by the Selectboard and asked why we did not stay on camera to discuss them. A discussion followed explaining that this has been the habit of the Board going back as many years as anyone could remember. Unlike some Boards, Newfane’s Selectboard divides up into teams and reviews the payroll and the accounts payable. We do not review and discuss each item as a whole Board. The Board checked with VLCT and confirmed that there is no legal requirement to stay on camera. The question was also asked whether the Selectboard was going into Executive Session to discuss pay orders and it was clarified that we do not.

Sanborn added that is any resident has a question about our process, please reach out to our Administrative Assistant with your concerns.

(Attending remotely, Mike Fitzpatrick withdrew and left the meeting at 8:32 P.M.)

 PAY ORDERS
1.      Payroll Warrant No. #11586               Amount $    6,963.89
2.      Account Payable No. #23007             Amount $ 52,917.95

Golob made a motion to approve Pay Orders. Johnson-Aplin seconded the motion. Motion passed 3/0.

ADJOURN:
Golob made a motion to adjourn. Meeting adjourned at 8:40 pm.

Respectfully Submitted
Wannetta Powling, Administrative Assistant