Author Archives: Wannetta Powling

Selectboard Minutes Monday June 7, 2021

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BOARD MEMBERS PRESENT:  Angela Sanborn, Shelly Huber, Ann Golob and Katy Johnson-Aplin

VIA Phone: Mike Fitzpatrick

OTHERS PRESENT

Jay Wilson, Rachel Worthington, Gloria Cristelli, Chris White, Jane Douglas, Ken Estey, Dan Dewalt, Keats Dieffenbach, Thomas Abbotts, Erica Walsh, Bahman Mahdavi, Fiona Creed Chevalier, Ben Wilson, Kate Gehring, Apple Gifford, Samantha Kilmurray, Pat Halloran, Robert Hamm, Jon Mack, Tim Maddalena, Emily Houle,  Jenny Ray –Commons, Chris Mays – Reformer, Austin RiceBCTV and Wannetta Powling.

CALL TO ORDER:

The meeting was called to order at 6:00 p.m. by Selectboard Chair Angela Sanborn.

ADDITIONS/AMENDMENTS TO AGENDA: 

Shelly Huber made a motion to move WRVMA Anti-Bias Training off the list as not being a Town matter. Mike Fitzpatrick seconded.  Vote taken 2-3; motion did not pass.

Shelly Huber made a motion for placing this on the Ballot for Town Meeting.  Motion was not seconded.

Shelly Huber made a motion for changing the order of items on the agenda, Seconded by Mike Fitzpatrick.

Shelly Huber made a motion to have the WRVMA working group and scheduled members of the public follow the approval of the minutes and the Road Forman’s report. Mike Fitzpatrick seconded.

Motion passed.

APPROVAL OF MINUTES:

  1. May 17, 2021 Regular Meeting

A motion was made by Mike Fitzpatrick to accept the minutes of the May 17, 2021 regular meeting. Katy Johnson-Aplin seconded the motion.  Motion passed.

 2. May 26, 2021 Special Meeting Monroe Bridge

A motion was made by Katy Johnson-Aplin to accept the minutes of the May 17, 2021 regular meeting. Shelly Huber seconded the motion.  Ann Golob and Mike Fitzpatrick abstained. Motion passed.

 3. June 2, 2021 Special Meeting Road Issues

A motion was made by Ann Golob to accept the minutes of the May 17, 2021 regular meeting. Katy Johnson-Aplin seconded the motion.   Shelly Huber abstained.  Motion passed.

ROAD FOREMAN’S & ROAD COMMISSIONER’S REPORT:

  1. The rubber membrane on Monroe Bridge is going down on one lane today.
  2. The Depot Rd Culvert update: Still waiting on easement
  3. The Sand/Salt shed update: Nothing new to report.
  4. There will be a delay on painting crosswalks, speed limit and stop bars due to the paint shortage.
  5. We had a zoom meeting and then I walked West St. with Rachel from the VT Food bank for a location for the Veggie truck. We couldn’t come up with an alternate site. I think with a few adjustments as it goes along, they may be able to make it work. A sheriff’s deputy will be onsite to assist.

 Rachel Worthington was able to give additional information on the plans for the set up for the monthly food distribution process. Grace Cottage Hospital is the host sponsor with volunteers available to assist. This is going to be a drive thru process until spring and hopefully then it will become a walk up. This event is held on fourth Thursday of the month from Noon – one (1) pm.

6. Guardrail work will be going on later this week.

7. Paving will be going on this week on Dover Rd. and on Monroe Bridge.

8. It looks like we have enough money in the sign and traffic safety budget to order another solar radar sign that can be used on RT 30 if you want to do that.

It was agreed that a new solar radar sign would be purchased.

9.      Houle – Access permits @ 289 Wiswall Hill Road.

This application & site was reviewed by Christopher Williams, Road Commissioner and Jay Wilson, Road Foreman. Recommendation was made that off the road the access needs to be a flat twenty feet, and there was no need to install a culvert.

 Mike Fitzpatrick made a motion to approve access permit on the Road Foreman’s recommendation.

Shelly Huber seconded the motion.   Motion passed.

 Mike Fitzpatrick made a motion to accept the Road Foreman’s Report. Shelly Huber seconded the motion.   

Motion passed.

SCHEDULED MEMBERS OF THE PUBLIC:

Alice Flanders –was invited by Shelly Huber, to address the proposal for anti-bias training. Ms. Flanders discussed her life achievements attained through hard work and overcoming personal struggles while raised in a newly integrated south in the 1960’s.  She had a career as a Navy Officer- Specialty in Base Systems Operations and served on the Navy Staff at the Pentagon. She was a physics major and mathematics major and later worked at the MIT Lincoln Lab. In 2020, Ms. Flanders was a candidate for the Vermont State House of Representatives. She met her husband, a Native Vermonter, in 1976 and that is what brought her to this state.

Ms. Flanders would prefer to be looked at for her achievements as an individual rather than to be pitied for being a woman or even as black woman.  “We can all over come whatever life gives us if we want to.  Nothing needs to hold us back.  Education was a door that I saw as a way to make my life better.” Ms. Flanders believes that all of our kids need to understand equal opportunity is the law of the land. In contrast she said that she does not support equity because it takes hours of hard work to become proficient spending long hours of studying to gain confidence “If they put in the effort they will get the results.” Everything worth achieving is worth fighting for and you develop confidence in yourself and the performance will speak for itself.”

Ms. Flanders concluded, “I am concerned with “anti-bias training;” this is a land of equal opportunity; it is the “law of the land.” If we make it separate but equal, how will we ever know if someone is truly capable and knowledgeable to perform as a surgeon or in other capacities? If we strive to compete it will lead to success and that will lead to more success. I was goal driven, this is something we need to encourage in our children and to encourage them to achieve and be the very best they can.”

“Can we all just be HUMANS and sign up for that team?  There will always be those that have biases, we should let competence speak for itself.

Following Ms. Flanders, there was a discussion regarding the proposed anti-bias training.

Ann Golob -suggestion

At our last Selectboard meeting we discussed whether the town should support and encourage our staff, Selectboard members and commissioners to enroll in non-bias training. On a personal note, I strongly support such training and have taken several over the years as part of my jobs in the corporate and not-for-profit worlds. They were enormously helpful and insightful  some were definitely better than others but all had value. Since that time these types of training have become much more common in all settings – government, not-for-profit, commercial, etc. I wasn’t aware of just how usual these programs had become until I started talking to several people in the community and each and every one mentioned that they had taken a similar course in connection with their employment.

Vermont state law, as it was explained to us by VLCT, does not give a town authority to mandate such training to their employees. But we can strongly suggest and encourage it. I would like to recommend that we do so.

Recognizing that the quality of programs varies tremendously and that the focus of different courses varies, I was interested in the fact that VLCT is offering a course that was developed by the National League of Cities. It is a three-part online diversity, equity and inclusion training available to VLCT members. They describe the course as providing a training program aimed at eliminating racial disparities, healing racial divisions and building more equitable communities. The course will be taught in 3 two-hour sessions on June 21, June 28 and July 14. I have signed up to take it. I strongly urge all town employees, Selectboard members and commissioners to take a look at their offering and sign up as well.

At the first Selectboard meeting after July 14, I would suggest that we schedule a discussion of the course and evaluate if this course meets our needs and if it does, I would recommend making an official proposal urging town employees etc. to sign up. If it doesn’t meet our needs, I would recommend that we evaluate other opportunities.

As a final comment, I would like to request that all Selectboard members in particular consider signing up for the VLCT course. I know not everyone agrees that this is needed and some feel that it may not be relevant for them personally. But in this case, we are evaluating it for the town employees and as such I feel strongly that the opinion of ALL Selectboard members is important in that evaluation. We all come from different backgrounds and experiences. A good course should talk to all of us and be respectful of our differences. We as a Selectboard have many different points of view. That’s a good thing. I applaud our differences and the fact that we can work together productively and in a collegial manner to address the issues in the town that we all care about.  This is one more example where everyone’s input would be a strong positive toward doing the best we can for our town.

Apple Gifford – WRVMA working group

At the May 17 Selectboard meeting,  the West River Valley Mutual Aid working group was asked if they would submit materials about Anti-Racism, Anti-Bias, and/or Diversity, Equity and Inclusion (DEI) training options, and provide information about towns and municipalities that have engaged in anti-racism training and work. After talking to Newfane neighbors, friends, and colleagues, and reaching out via the West River Valley Mutual Aid’s email lists, we have started to compile a list of offerings.

There are nine (9) municipalities that have equity committees or an equity position.

We believe that Newfane has a wonderful opportunity to tap into the work that has already been done in the state to help make our community as welcoming and inviting as possible.  It is an acknowledgement that we all wish to learn and grow, and, especially, to avoid accidentally making mistakes – especially when it comes to town affairs and rule-making – anyone in our community should not feel unsafe or unwelcome. Likewise, the assertion that the widespread adoption of anti-bias training in municipalities, school districts, libraries, and many other public and private entities across the state is “political” is in error: these efforts are explicitly nonpolitical, and are aimed directly at supporting community cohesion and growth.

We have included an updated list of signatures for our initial letter. At the time of this submission there are 191 signatures 128 of which are Newfane residents.

Ken Estey – Planning Commission

At the May 13th meeting the Planning Commission passed a motion to support trainings for its Commissioners and encourage the training for all who are interested. Ken quoted from the statement the Town of Newfane Selectboard made in September 2020, and thanked the Board for making such a statement and having it posted on the Town website. On page 60 of our Town Plan it states that “we uphold the value of the Common Good and human dignity.” Let us uphold this, he concluded.

Discussion continued and several public comments were made in support and in opposition to Newfane needing to offer the anti-bias training.

Vermont League of Cities and Towns (VLCT) is offering a three (3) part diversity-equity –inclusion trainings. Three members of the Selectboard have signed up to take this training. Other town employees and volunteers are encouraged to do the same if they are interested. A discussion of the training will be added to the Selectboard agenda at the first meeting after the last of the three sessions.

ADMINISTRATIVE ASSISTANT’S REPORT:

  • Walter Hagedorn has worked on the flower gardens here at the Town Office.  Anson Baldwin the new owner of D& E Tree donated the mulch and Paul Dutton at Dutton’s Farm Stand & Green House in Newfane donated some beautiful flowers.  I wish to express our gratitude to Mr. Baldwin and Mr. Dutton for their generosity.

It was agreed that the Selectboard would send thank you notes sent to Mr. Dutton, Mr. Hagedorn, and Mr. Baldwin.

  • On May 10th, there were two separate incidents involving dogs. I have included these memos to refresh the Selectboard.
    • The first incident on River Road has been able to settle this matter.
    • On Blueberry Circle I have made (Seven) attempts to contact the Dog owners by phone with no results. This was a dog on dog attack, and I would like to get further directions from the Selectboard to help deal with this incident.

Katy Johnson-Aplin will assist the Administrator with efforts to contact Dover Animal control to see how this could be handled.

A motion to allow Katy Johnson-Aplin to contact the Dover ACO and follow up with needed remedial action. Motion Passed.

  • Sheriff Mark Anderson will be attending the June 21Selectboard meeting to discuss the Regional Animal Control (RAC) program that will begin July 1st.
  • I have been asked if the link for the quarterly publication of the Newfane / Brookline Newsletter be available on the Newfane Website.

The Selectboard agreed that this should be available to go on the Town website.

  • We received delivery of three (3) new set of shelves for the upstairs storage area. There is currently some old printers & keyboards that we would like permission to dispose of or to donate to the Tech class at LGHS.

Katy Johnson-Aplin made a motion to donate used equipment to the LGHS Tech class. Ann Golob seconded. Motion passed.

  • Additionally, I have provided you with information that came in today from Sullivan & Powers (Town Auditors). This is something the Selectboard may like to consider putting out for bid unless Sullivan & Powers would agree to the same price as last year $16,000 (which is in the budget) rather than the proposed price for the next fiscal year which is increased by $1,100.

It is the consensus of the Selectboard to contact Sullivan & Powers to negotiate a contract for the same price as last year.

A question was raised about scheduling updates from the different town committees to the Selectboard. The Selectboard asked to have an additional email sent in order to follow up with the committees to schedule meetings with Selectboard to update and discuss the current events.

Shelly Huber made a motion to accept the Administrative Assistant’s report. Mike Fitzpatrick seconded the motion.  Motion passed.

 COMMITTEE REPORT

Ken Estey – Chair of the Planning Commission reported that at the Planning Commission’s June 3, 2021 meeting a motion was passed to review and create an updated 2021 list of “Key Priorities” and then organize two (2) or three (3) meetings to present them to the Town for public input. The commission would then return with the proposed project list to the Selectboard for approval and to begin the process of scoping out the projects, applying for funding or using the ARPA funds for that purpose.

Suggestions were made to plan to have a consultant hired to manage the projects.  Working with the Planning Commission and Selectboard discussion the Town Plan is in effect progress.

There was a discussion about selecting someone to be the authorized representative for the town.

Katy Johnson-Aplin will follow up with VLCT to clarify the selection process for the representative.

UNSCHEDULED MEMBERS OF THE PUBLIC:

OLD BUSINESS:

American Rescue Plan Act (ARPA) -Ann Golob & Katy Johnson- Aplin

On May 18, Vermont League for Cities and Towns held a session to discuss what is known so far about the distribution of ARPA funds. On the next few pages are copies of some of the screen shots that I found the most helpful.

A few key points:

  • We don’t have to rush to decide how to spend the money that will be coming to Newfane. We have until the end of 2026 to spend the money but that by the end of 2024 we should have decided where we plan to spend it.
  • There are several categories of funding that where we can use the monies. You’ll see the first several pages detail some of the categories that will be accepted.
  • There are a few categories that are ineligible for funding – those are listed too.
  • They recommend that the Selectboard do the following but I don’t think there is any urgency in doing these immediately.
    • Appoint an authorized representative
    • Engage the public in discussion of priorities and options
    • Once decided, publish the intended use of the funds
    • Be patient and be deliberate

The folks at VLCT are setting up a group to work with towns every step of the way. So, we will always have someone to contact to answer questions and advise us.

If you are interested in watching the Zoom session, it is available on their website:

https://www.vlct.org/resource/intro-coronavirus-local-fiscal-recovery-funds

There will surely be many more informational sessions over the next few months.

Animal Control Update

Blueberry Circle – this was discussed in the Administrative Assistants Report.

NEW BUSINESS:

Board Policy for Vacant Offices and Committees- Shelly Huber

The Selectboard needs to consider how the current vacancies can be handled in order to fulfill our committees and groups organizations.  It was agreed that Shelly will draft a proposal.

Newfane mask mandate – Shelly Huber

BCTV officials will be contacted to see if the protocols have amended or changed. Depending on their response, the Selectboard will consider if the town of Newfane will change its COVID restriction policy.

CORRESPONDENCE:

1.      Christine Druke – Opinion

2.      Chris White -Opinion

3.      Mario Dupigny-Giroux – VT Agency of Transportation Operations & Safety Bureau

4.      VT Land Trust-Green MT Conservancy

PAY ORDERS:

  1.  Payroll Warrant No #11515                Amount $ 5,318.43
  2. Payroll Warrant No #11516                 Amount $  5,107.23
  3. Payroll Warrant No #11517                 Amount $    4,932.85
  4. Account Payable No # 21024              Amount $   642. 42
  5. Account Payable No # 21025              Amount $   92,238.68

Katy Johnson-Aplin made a motion to approve pay orders Shelly Huber seconded the motion.

Motion Passed.

ADJOURN:

Katy Johnson-Aplin made a motion to adjourn. Meeting adjourned at 9:07pm

Respectfully Submitted

Administrative Assistant

Wannetta Powling

June 7, 2021 Revised Newfane Selectboard Agenda

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  • CALL TO ORDER
  • ADDITIONS/AMENDMENTS TO AGENDA
  •  APPROVAL OF MINUTES
    1. May 17, 2021 Regular Meeting
    2. May 26, 2021 Special Meeting
    3. June 2, 2021 Special Meeting
  • ROAD FOREMAN’S & ROAD COMMISSIONER’S REPORT
    1. Houle Access permit @ 289 Wiswall Hill Road
  • ADMINISTRATIVE ASSISTANT’S REPORT
  • COMMITTEE REPORT
    1. Discuss Ideas in the Town Plan –Ann Golob – Planning Commission
  • SCHEDULED MEMBERS OF THE PUBLIC
    1. Alice Flanders – 2020 candidate for the Vermont State House
  • UNSCHEDULED MEMBERS OF THE PUBLIC
  • OLD BUSINESS
    1. Animal Control Update -Blueberry Circle Incident
    2. West River Valley Mutual Aid – Working Group
  • NEW BUSINESS
      1. “Board Policy for Vacant Offices and Committees” Shelly Huber
      2. “The Newfane mask mandate should also be a consideration” Shelly Huber
      3. American Rescue Plan Act (ARPA) -Ann Golob & Katy Johnson- Aplin
  •  CORRESPONDENCE
        1. Christine Druke – Opinion
        2. Chris White – Opinion
        3.  Mario Dupigny-Giroux – VT Agency of Transportation Operations & Safety Bureau
        4. VT Land Trust-Green MT Conservancy
  • PAY ORDERS
          1. Payroll Warrant No #11515                   Amount $ 5,318.43
          2. Payroll Warrant No #11516                    Amount $  5,107.23
          3. Account Payable No # 21024                 Amount $    42
          4. Account Payable No # 21025                  Amount $    N/A
  • ADJOURN

 

Special Selectboard Minutes May 26, 2021

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BOARD MEMBERS PRESENT:    Angela Sanborn, Shelly Huber and Katy Aplin-Johnson

BOARD MEMBERS ABSENT:  Ann Golob and Michael Fitzpatrick.

OTHERS PRESENT:   Jay Wilson and Wannetta Powling.

CALL TO ORDER:

The meeting was called to order at 5:22 p.m. by Chair Angela Sanborn.

MINUTES:  The purpose of the meeting is to award the bids for the paving of an approximately 2630’of Dover Rd.

Angela Sanborn opened the bid, they were as follows:

Springfield Paving                                         $69,764                                                

Shelly Huber made a motion to accept the bid from Springfield Paving; Katy Aplin-Johnson seconded the motion.

Motion passed.

ADJOURN:

Katy Aplin-Johnson made a motion to adjourn the meeting at 5:25 p.m.

Respectfully,

Wannetta Powling

Development Review Board May 24, 2021

Subject:

Minutes of Development Review Board (DRB) May 19, 2021 second session of Zoom-based hearing for natural burial ground within the Manitou project at 300 Sunset Lake Road.

Appellant Present  

Michael Mayer, representing Higher Ground Conservation Cemetery Association

Development Review Board Members Present

David Cotton Chairman; Walter Dadik, Secretary; Hendrik van Loon; Samantha Harlow

Others Present

Merle Tessier, Newfane Zoning Administrator; John and Linda Walker, abutters; Gordon and Jean Bristol, abutters; Judith A. Strom, abutter; Jane Douglas, Newfane Planning Commission, & South Newfane Cemetery Association

Supplemental Written Testimony

Michael Mayer

Background

This was a continuation of the hearing opened on April 28 and recessed until May 12.

The May 12 session was later rescheduled to May 19 because of problems using the Zoom system.

Hearing: held remotely via Zoom  from 6:30 pm to 7:48pm

Mr. Cotton said he would ask for comments from all those present.

There was considerable discussion about how responsibility for reviewing various aspects of the project is divided.  The right of way and Act 250 review were of particular interest.

Mr. Cotton noted there is disagreement about the right of way shown on the subdivision plan and asked how that would affect DRB’s decision.  Mr. Tessier said the disagreement doesn’t affect DRB or the Zoning Administrator.  It is up to the disagreeing parties resolve it.  Meanwhile, the Zoning Administrator is responsible for reviewing the subdivision plan as submitted.

Mr. Walker said he has engaged a surveyor to accurately locate the right of way.

Mr. Bristol believes Act 250 relevant yet there is no record of an application being filed.  He also asked about follow-up to make sure all requirements are met.  Mr. Mayer said he understands what is needed and preparation is well underway.

The problem of verifying all requirements have been met when responsibility is divided between several was discussed.  Mr.  Bristol said he is concerned that there is not what he considers concrete evidence that all applicable state laws and regulations are being considered and respected.  Michael Meyer said he is aware of what his project requires and will make certain the requirements are met.

Mr. Dadik said Vermont statutes do require final approval from the Board of Selectmen

and town Board of Health or equivalent before selling any plots; also, a plat showing

the location of all burial sites must be maintained and filed with the Town Clerk.

Mr. van Loon reminded he group that DRB’s responsibility is limited to matters covered by the Zoning bylaw and they are the focus of this hearing.

Mr. Mayer outlined his operational plans:

  • Minimum alteration of the area’s character
  • Concerted effort to be as non-invasive as possible to the existing landscape and forest
  • Daytime operations only
  • As little operation as possible during mud season or wintertime
  • Hand dug graves wherever possible
  • No mechanical excavating equipment stored on site

Ms. Douglas commented that cemeteries are by nature quiet and tranquil places. She also noted natural burials avoid many of the pollution problems associated with chemical embalming.

Ms. Strom said she is probably the closest neighbor to the site proposed site and sees no intrusion from the proposed burial ground.

There was discussion of parking and the ability to develop the right of way.   A 24 car parking lot accessed via a 20 foot wide right of way is proposed.  Mr. Walker questioned whether the parking lot is consistent with the area. Mr. Mayer said the parking lot sits on an area originally approved by Vermont Land Trust as a residence site which he believes would have been much more invasive.

Mr.  Dadik questioned the single lane right of way.  Mr. Mayer said the width is 20 feet which conforms to the zoning bylaw and minimizes infringement on the environment.  There is also a clear line of sight so safe passage should not be a problem.  Mr. Walker said it may not be possible to develop the full length of the right of way to a 20 foot width without serious negative environmental impact.  There was brief discussion but not enough information to resolve this point.

Mr. van Loon moved that the Board close the evidentiary portion of the hearing and enter closed deliberative session.  The motion was seconded by Ms. Harlow and unanimously passed.

Newfane Development Review Board

Walter Dadik, Secretary

Supplemental material: Written testimony by Michael Mayer, exhibit D

 Development Review Board May 10, 2021

Subject:

Minutes of Development Review Board (DRB) April 28 site visit and first segment of Zoom-based hearing for natural burial ground within the Manitou project at 300 Sunset Lake Road.

Appellant Present  

Michael Mayer representing Higher Ground Conservation Cemetery Association

Development Review Board Members Present(

David Cotton Chairman; Walter Dadik, Secretary; Hendrik van Loon; Samantha Harlow; Lynn Forrest

Others Present

Merle Tessier, Newfane Zoning Administrator; Ken Estey, Chairman Newfane Planning Commission; John and Linda Walker, abutters; Joshua Dillingham, abutter.

Abutters Testifying through Written Comment

Judith A. Strom; Gordon and Jean Bristol.

Background

Proposed project is located in the resource district where natural burial grounds are a permitted conditional use.   Any conditional use application requires DRB approval.

Site Visit  

Mr. Mayer gave a short tour of the proposed 5 acre site which is currently undeveloped.  He noted development for the cemetery would be as non-invasive as possible.  Access would be via a right of way through the Walker property.  The Walkers noted the right of way proposed by Mr. Mayer conflicts with their interpretation of its location.

Hearing: held remotely via Zoom

Mr. Cotton opened the hearing at 6:30 pm. and all who expected to testify were sworn-in.  He said he would begin by asking for comments from Mr. Mayer and the abutters.

Mr. Mayer gave an overview of the project as described in his application.

The Walkers said they are concerned about the right of way from Sunset Lake Road to the proposed cemetery parcel. There are differences between their map and Mr. Mayer’s  interpretation that must  be resolved. They also worry about the effect of the cemetery and

related activities on the character of the area. (In addition to their oral testimony, the Walkers submitted written testimony which supplements these minutes as exhibit C.)

 

Gordon and Jean Bristol and Judith Strom submitted written testimony which supplements  these minutes as exhibits A and B respectively.   The Bristols endorsed the concept of a green burial ground but expressed concerns about the subdivision, compliance with act 250 and compliance with state cemetery regulations.  Judith Strom endorsed the project.

Mr. Dillingham said he had no concerns about the project

Mr. Mayer said he values the character of the area and plans to work to maintain it.  He and his   attorney have also established a 501 C (3) corporation to govern the cemetery and insure compliance with applicable laws and regulations including act 250.  He agrees the right of way issue must be resolved. He noted that he presented a large survey map to the Zoning Administrator with a clearer view of the right of way but it wasn’t included in the pre-hearing package.

Mr. Cotton asked Mr. Mayer to work with his attorney to resolve the right of way situation.  Mr.

van Loon reminded the group that the DRB is responsible for conditional use review of the project;

but, the Zoning Administrator is handling the subdivision issue.

Mr. Mayer answered a number of questions about operations and policies to maintain the

area’s character. He didn’t mention specific rules and restrictions; but, cited his history of

maintaining the character and philosophy of the Manitou project.

Mr. van Loon made a motion that DRB close the hearing and adjourn to deliberative session.

There was no second.

Mr. van Loon then made a motion that the hearing be recessed and continued on Wednesday

May 12 at 6:30 pm via Zoom.  The motion was seconded by Ms. Harlow and passed

unanimously.

Mr. Cotton recessed this session of the hearing for the project at 8:30  pm.

Newfane Development Review Board

Walter Dadik, Secretary

 

 

 

Abutter Testimony Letters

Exhibit A  Gordon and Jean Bristol 4-22-2021

Exhibit B  Judith A. Strom 4-28-2021

Exhibit C  John and Linda Walker 4-20-2021

 

Selectboard Meeting Monday May 17, 2021

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BOARD MEMBERS PRESENT:  Angela Sanborn, Shelly Huber, Ann Golob and Katy Johnson-Aplin

VIA Phone: Mike Fitzpatrick

OTHERS PRESENT:

Jay Wilson, Melissa Brown, Gloria Cristelli, Chris White, Jane Douglas, Juliette Carr, Dan Dewalt, Keats Dieffenbach, Thomas Abbotts, Lynn Forrest, Alica Bono, Dale Stevens, Erica Walsh, Bahman Mahdavi, Fiona Creed, Ben Wilson, Kate Gehring, Dale & Veronica Penny, Apple Gifford, Elizabeth Crowe, Samantha Kilmurray, Pat Halloran, Merle Tessier, Jeryl Julian, Laura Xiao, Ramsey, Robert Hamm, Jon Mack, Christine Druke, Sarah, Elizabeth,  Cina Friend, Nicole Graziano,  Dan Dewalt, Christine Colascione, Tim Maddalena, Chris Mays – Reformer, Austin Rice -BCTV and Wannetta Powling.

CALL TO ORDER:

The meeting was called to order at 6:00 p.m. by Selectboard Chair Angela Sanborn.

POSSIBLE EXCUTIVE SESSION:

1 V.S.A. § 313 (a) (3) or (4)

(3) An evaluation of a public officer or employee.  (4) Or disciplinary or dismissal action against a public officer.

Ann Golob made a motion to go into Executive Session. Katy Johnson-Aplin seconded the motion.  Motion passed

Selectboard entered into Executive Session at 6:04 pm.

 Ann Golob made a motion to exit from Executive Session. Katy Johnson-Aplin seconded the motion.  Motion passed

Selectboard adjourned from Executive Session at 6:15 pm.

No action was taken.

ADDITIONS/AMENDMENTS TO AGENDA:

The governor has lifted some of the COVID 19 restrictions.

The Board will review and discuss with town office employees the option of opening the doors to the public.  This will be placed on the next meeting agenda.

APPROVAL OF MINUTES:

  1. May 3, 2021 Regular Meeting

A motion was made by Ann Golob to accept the minutes of the May 3, 2021 regular meeting. Katy Johnson-Aplin seconded the motion.  Mike Fitzpatrick -abstained.  Motion passed.

 May 3, 2021 Board of Liquor Control

A motion was made by Ann Golob to accept the minutes as amended of the May 3, 2021 Board of Liquor Control.

Katy Johnson-Aplin seconded the motion. Mike Fitzpatrick -abstained. Motion passed.

ROAD FOREMAN’S & ROAD COMMISSIONER’S REPORT:

  1. The bridge work on Monroe Bridge is progressing, the plan is to try and put down the rubber membrane next week with paving to follow.
  2. The Depot Rd Culvert update: Nationstar Mortgage Bank has sold the property at 254 Depot Rd. to another bank; we are rewriting everything to reflect the new owners so we can work on the easement.
  3. The Sand/Salt shed update: We have most of the documents with the state’s recommendations incorporated. The engineer will wrap up the paperwork, This will not go out to bid until January 2022.
  1. I had a request that the Selectboard write a letter to the property owners at both ends of Rail Road Lane reminding them that it’s a legal trail and that access needs to be kept open for the public.

I would like the Selectboard to send letters out to the property owners of Rail Road Station reminding them not to block the Town Trail.

   5. I would like to do 2 days of crack sealing on the pavement. The cost for NiCom is         approximately $2,125 per mile for Gorman it’s approximately $4,200 per mile. We used NiCom    last year and they were very good.

Shelly Huber made a motion to accept NiCom’s for crack sealing at $2,125 per mile on the pavementKaty Johnson-Aplin seconded the motion.  Motion passed.

  1. I am still trying to come up with a good location for the Veggie truck.

       The Court may be in session during this time. Jay Wilson indicated that he will continue to work            on a good location for the Veggie truck.

  7.  The pull-offs on Dover Rd, Grimes Hill, etc. is getting a fair amount of use from people     pulling over to use the phone. I am trying to find an alternative plan to closing them off that would keep them open but discourage dumping.

Discussion ensued, with suggestions of installing a camera and signage to deter the illegal dumping at Grimes Hill.

  8.  We have a request for work in the Right Of Way and an access permit for Station Rd. The work was already done so I asked him to get a permit.

Ann Golob made a motion to approve access application permit for changes to the access on Station Road.

Katy Johnson-Aplin seconded the motion.  Motion passed.

 9.  Now that we have a handle on how much money we have available for paving, I would like to put it out to bid this week and possibly open them next week because they would have to complete work by June 30.

The Board agreed to open Sealed Paving Bids on Wednesday May 26, 2021 at 5:30 pm.

 Ann Golob made a motion to accept the Road Foreman’s Report. Shelly Huber seconded the motion.   Motion passed.

ADMINISTRATIVE ASSISTANT’S REPORT:

  • The photos and information that Katy Johnson-Aplin provided to the Selectboard was what I forwarded to the Carr family. The Carr family was grateful for this information.
  • Monday May 10th, there were two other separate incidents involving dogs. I have shared these memos with the Selectboard and am awaiting further information on both of them. I have a scheduled Zoom meeting tomorrow with Sheriff Mark Anderson regarding the Regional Animal Control (RAC) program that will start on July 1st.

The Selectboard would like to schedule a meeting with Sheriff Mark Anderson regarding the Model Animal Control Ordinances prior to July 1, 2021 implementation of the program.  

  •  Walter and Emily Hagedorn have volunteered to work the flower beds here at the Town Office. They have recently moved from Brattleboro and bought a house on Rock River Terrace.  They would like to generously support our efforts to beautify the looks of Newfane Town Office.  The Newfane Garden club was no longer available to work the gardens.

Suggestion was made to have a signed release that any kind of volunteering, Town of Newfane would not be held responsible for personal injuries. 

Suggestion was made to donate the pin wheels to our local NewBrook Elementary School or Timson Hill Preschool.

Ann Golob made a motion to accept the Administrative Assistant’s report. Katy Johnson-Aplin seconded the motion.  Motion passed.

COMMITTEE REPORT:

Lynn Forrest of the Planning Commission reported they have been focusing on the list of areas for the Selectboard and Planning Commission to work on to improve the Town Plan Development areas.  At the last Planning Commissioners’ meeting there was a motion that passed that the Planning Commission would willingly participate in the Anti- Bias training.

Merle Tessier the Zoning Administrator was present to get approval of the Fee changes that were recommended to the Selectboard in an earlier meeting this spring.

Mike Fitzpatrick made a motion to accept the Zoning Administrator fee change. Shelly Huber seconded the motion.  Motion passed

SCHEDULED MEMBERS OF THE PUBLIC:

  1. Ruck –Up Veterans Nonprofit – George Le Grace

George Le Grace’ asked for written permission of Newfane Selectboard to do a Coin Drop on Route 30 in Newfane. Ruck-Up, Inc. is a veteran’s advocacy, outreach, counseling group that works around New England. The Coin- Drop is one of their biggest fund raisers.  The five (5) coin drops held last year helped Ruck Up to raised $20,000.  The date for proposed Coin-Drop is July 10, 2021.  Mr. Le Grace’ requested a letter of approval from the Selectboard.

Shelly Huber made a motion to give permission for Ruck-Up to hold the Coin Drop in Newfane. Mike Fitzpatrick seconded the motion. Motion Passed.

  1. Japanese knotweed – Gloria Cristelli

Wants to bring awareness to the Selectboard of the increased need for controlling the invasive Knotweed, there have been several areas of concern.  The dramatic attack has significantly decreased the distance between the knotweed making contacts with the road.   “It is my recommendation to place the Knotweed on pallets at the place of the cutting to allow for drying before transporting to proper burn site. “

Jay Wilson has in the past used his own personal tractor with a sickle cutter to trim back the Knotweed on Grimes Hill Road.   He is willing to rent his equipment to the Town; by doing this Town insurance will cover the equipment.

Shelly Huber made a motion for Jay to submit an invoice for the rental of his tractor. Ann Golob seconded the motion. Motion Passed.

The septic leach field area behind the Town Office is in need of such attention.  To use a dedicated lawn mower with a catch bag to mow the area and place the debris in a barrel. This would help control the Knotweed on the septic area and could potentially save the Town the replacement cost of this system.  By making this purchase of a Mower strictly for this purpose, it could also be used at other areas.

Gloria also talked about people “adopting a patch of Knotweed” and that person(s) would be responsible for the maintenance of that patch to control the Knot weed problem.

Shelly Huber made a recommendation to have Gloria put her recommendations in writing for further consideration.

3. West River Valley Mutual Aid Anti-Racism Working Group – Apple Gifford

A letter was submitted to the Newfane Selectboard with 145 signatures asking for support and consideration for Anti-Bias training to be offered in Newfane, to employees and elected officials.

Believing that this will send a message to help increase awareness that Newfane is a warm, welcoming choice for those wishing to move here, thereby encouraging growth in Newfane.  By taking a pro active step this will send a welcoming message that Newfane not only to recognize the diverse backgrounds but can share with our neighboring towns that have similar concerns.

Discussion, comments and questions from the public was offered to help bring understanding of what this would be like for Newfane.

Selectboard wanted additional information from the WRVMA group including what other Vermont municipalities have address this issue.

This will be placed on future Selectboard Agendas.

UNSCHEDULED MEMBERS OF THE PUBLIC:

OLD BUSINESS:

Animal Control Update – Katy Johnson-Aplin

May 11, 2021 Sandy MacDougall, the Dover ACO and I, met at the home on Beech Tree Lane. The dog owner was waiting for us, and was amiable throughout our visit. The fence has been completed, and encloses their back yard entirely with 5’ tall welded wire fencing reinforced with wood along the bottom. We met the three dogs and they were in good condition, and excited to see us. I am pleased with this outcome, and consider this matter closed.   The Carr Family has been notified of the visit and the installation of the fence

 Angela Sanborn wanted to make a public reminder that Newfane does have an Animal Control Ordinance.

That dogs owners need to be responsible and be aware of them, including to “clean up after your dogs.”

Discuss Ideas in the Town Plan –Ann Golob

Discuss Ideas in the Town Plan was tabled for future meetings.

NEW BUSINESS:

CORRESPONDENCE:

The following correspondences were addressed earlier in the meeting.

1.  Reaction to White / Walch letters – Dan Dewalt

2.  Support of Anti- Racism Training for Town Employees and Officials –Nicole Graziano, Thomas Ely, Johanna Gardner, Rev Robert Hamm, Kendra Dias

 

TREASURERS REPORT / DELINQUENT TAX COLLECTOR’S REPORT

Adoption of the New a Delinquent Tax Policy was previously tabled to allowing the Board sufficient time to review.

Shelly Huber made a motion to adopt the Delinquent Tax Policy. Ann Golob seconded the motion.  Motion passed.

PAY ORDERS:

Payroll Warrant No #11512                     Amount $ 7,152.28

Payroll Warrant No #11513                      Amount $ 5,587.69

Account Payable No # 21022                   Amount $ N/A

Shelly Huber made a motion to approve pay orders. Ann Golob seconded the motion. Motion Passed.

ADJOURN:

Ann Golob made a motion to adjourn. Meeting adjourned at 8:52 pm.

Respectfully Submitted

Administrative Assistant

Wannetta Powling

 

 

 

 

 

 

 

 

 

 

 

 

 

 

May 17, 2021 Selectboard Agenda

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  • CALL TO ORDER
  • POSSIBLE EXCUTIVE SESSION
  • ADDITIONS/AMENDMENTS TO AGENDA
  •  APPROVAL OF MINUTES
  1. May 3, 2021 Regular Meeting
  2. May 3, 2021 Board of Liquor Control
  •  ROAD FOREMAN’S & ROAD COMMISSIONER’S REPORT
  •  ADMINISTRATIVE ASSISTANT’S REPORT
  •  COMMITTEE REPORT
  1. Planning Commission
  2. Notice of Zoning fee increases
  • SCHEDULED MEMBERS OF THE PUBLIC
  1. Ruck –Up Veterans Nonprofit  – George Le Grace (in person)
  2. Japanese knotweed – Gloria Cristelli
  3. West River Valley Mutual Aid Anti-Racism Working Group – Apple Gifford

 

  • UNSCHEDULED MEMBERS OF THE PUBLIC
  • OLD BUSINESS
  1.  Animal Control Update
  2. Tax Sale Policy & Procedures (approve or amend)
  3. Discuss Ideas in the Town Plan –Ann Golob
  • NEW BUSINESS
  • CORRESPONDENCE
  1. Reaction to White / Walch letters – Dan Dewalt
  2. Support of Anti- Racism Training for Town Employees and Officials –Nicole Graziano, Thomas Ely, Johanna Gardner, Rev Robert Hamm, Kendra Dias
  • PAY ORDERS
  1. Payroll Warrant #11512                               Amount $  7,152.28
  2. Payroll Warrant #11513                               Amount $  5,587.69
  3. Account Payable # 21022                             Amount $ N/A
  • ADJOURN

May 19, 2021 DRB Continuation of Public Hearing (4.28.2021) “Zoom”

Topic: DRB Continuation of Public Hearing (4.28.2021) “Zoom”
Time: May 19, 2021 06:30 PM Eastern Time (US and Canada)

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Selectboard Meeting Monday May 3, 2021

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BOARD MEMBERS PRESENT: Angela Sanborn, Shelly Huber, Ann Golob and Katy Johnson-Aplin

Absent: Mike Fitzpatrick

OTHERS PRESENT

Jay Wilson, Melissa Brown, Doris Knechtel, Katy Bristol, Gloria Cristelli, Chris White, Jane Douglas, Juliette Carr, Dan Dewalt, Keats Dieffenbach, Austin RiceBCTV and Wannetta Powling

CALL TO ORDER:

The meeting was called to order at 6:00 p.m. by Selectboard Chair Angela Sanborn.

ADDITIONS/AMENDMENTS TO AGENDA:

 APPROVAL OF MINUTES:

  1. April 19, 2021 Regular Meeting

A motion was made by Shelly Huber to accept the minutes of the April 19, 2021 regular meeting. Ann Golob seconded the motion.  Katy Johnson-Aplin -abstained.  Motion passed.

 April 19, 2021 Board of Liquor Control

A motion was made by Ann Golob to accept the minutes of the April 19, 2021 Board of Liquor Control.

Shelly Huber seconded the motion. Katy Johnson-Aplin -abstained. Motion passed.

 

ROAD FOREMAN’S & ROAD COMMISSIONER’S REPORT:

  1. The work on Monroe Bridge has started back up, they switched lanes and are working on the other side.
  2. The Depot Rd Culvert update: The new easement has been submitted to VTRANS for approval, once approved Bob Fisher will try again to get the bank to sign off.
  3. The Sand/Salt shed update: They state has made a few recommendations to the engineer and those will be incorporated into the final bid documents. Going out for bid in December 2021.
  4. We had our second Hazard Mitigation Plan meeting two weeks ago with a couple of additional people joining. Margo from WRC will be working on it requesting additional information as she proceeds.
  5. The Green Up was successful; we picked up 210 bags and 17 tires & metal.
  6. We were awarded two new grants from VTRANS. We got a Class II Structures grant for $175,000 to go towards cleaning and greasing the structure of Monroe Bridge. (Bidding won’t start until 2022.) The other was a $175,000 Class II paving grant for reclaiming part of So. Wardsboro Rd. and paving from West St. to the dirt (After July 1, 2021.)

Shelly Huber made a motion to accept the Road Foreman’s Report. Ann Golob seconded the motion.   Motion passed.

ADMINISTRATIVE ASSISTANT’S REPORT:

  • A letter has been drafted to VTrans, asking if they will consider implementing the safety recommendations from the “Road Safety Audit Report for the Village of Newfane.” (Motion to authorize NSB Chair to sign on behalf of the Selectboard)

Letter was read into minutes. Discussion took place. Shelly Huber made a motion to authorize Angela Sanborn to sign letter to VTrans.  Ann Golob seconded the motion. Motion passed.

  • The past two weeks
    • I have completed two (2) VLCT trainings one for “Managing Conflicts of Interest” and the other one was for “Public Records.”
    • I attended the second meeting for implementing and writing the “New Hazard Mitigation Plan.” I believe this is good start for Newfane and what we as a Town should consider addressing for our future safety concerns.
    • As your Administrative Assistant, I provided the DRB with Zoom assistance to hold their (Natural Burial Ground) Public Hearing on Wednesday April 28.
    • I set up and provided Zoom assistance for the Abatement of Taxes on Thursday April 29, for the Board of Abatement.
  • I have included a letter from the Windham Regional Commission. With their plans to readopt the current regional plan. As Selectboard members you only need to be aware of their reasons for readopting the current plan. (Information provided)
  • At the April 19, meeting I provided an email from North East Wilderness Trust (NEWT) & The Conservation Project (regarding 111 acres off Hunter Brook Road in South Newfane) asking for support from the Newfane Selectboard. A draft of a letter of support is available tonight, provided by the North East Wilderness Trust (NEWT) I transferred this to Town stationary.

Shelly Huber made a motion to authorize Angela Sanborn to sign letter of support for NEWT.  Ann Golob seconded the motion. Motion passed.

Ann Golob made a motion to accept the Administrative Assistant’s report. Katy Johnson-Aplin seconded the motion.  Motion passed.

 TREASURERS REPORT / DELINQUENT TAX COLLECTOR’S REPORT

Melissa Brown was following up with the Delinquent Tax Policy for the Selectboard to approve.

Adoption of the New a Delinquent Tax Policy will be tabled until May 17, allowing the Board sufficient time to review.

 The Board discussed placing the three delinquent property’s in the upcoming tax sale.  If there is not a signed payment plan established before the proceedings begin with the attorney, tax sale will proceed. Additional fees and payment in full will be required to avoid being placed in the tax sale planned for June.

Katy Johnson-Aplin made a motion to proceed with placing the three delinquent properties up for Tax Sale.  Ann Golob seconded.  Motion passed.

 Legal notice to proceed with posting in the newspaper was signed, to sell the two (2) properties of the deceased owners D.215.1 & D.2187.

Ann Golob made a motion to authorize Angela Sanborn Selectboard Chair to sign Notice to Sell. Shelly Huber seconded the motion. Motion Passed.

Shelly Huber made a motion to accept the Treasurers verbal report. Ann Golob seconded the motion.  Motion passed.

COMMITTEE REPORT

Lister’s Office Vacancy – Doris Knechtel – Kay Bristol

Doris presented an update on the current vacancy in the Listers office asking the Select Board for immediate consideration to appoint a Lister to serve until March of 2022.  “To help assist with the Grievance process in June and for the signing of the new Grand List in early July.”

Doris stated Dennis Wiswall would be willing to accept the Listers position until March 2022.

Shelly Huber made a motion to appoint Dennis Wiswall as a Newfane Lister until March 2022.  Ann Golob seconded.  Motion passed.

An appointment letter will be sent to Dennis Wiswall for acceptance of his appointment.

 

SCHEDULED MEMBERS OF THE PUBLIC:

UNSCHEDULED MEMBERS OF THE PUBLIC:

Gloria Cristelli – Green Up 2021 wanted to publicly acknowledge the efforts of all the volunteers this year and that it was very successful.  There were many volunteers with all 250 bags used and additional bags were needed in some areas.  Gloria wanted to make special mention of the extraordinary efforts Thomas Aiksnoras whom picked up over 21 bags of litter.

The Selectboard suggested that a letter of acknowledgment should be sent to Thomas.

OLD BUSINESS:

Re-Adopt- or -Amend 

Ann Golob made a motion to accept and sign the Financial Policy. Shelly Huber seconded the motion.  Motion passed.

 Ann Golob made a motion to accept and sign the Personnel Policy. Katy Johnson Aplin seconded the motion.  Motion passed.

 Shelly Huber made a motion to accept and sign the Conflict-of-Interest Policy. Katy Johnson Aplin seconded the motion.  Motion passed.

Ann Golob made a motion to accept and sign the Selectboard Rules of Procedure. Katy Johnson Aplin  seconded the motion.  Motion passed.

Shelly Huber made a motion to accept and sign the Bidding Policy. Ann Golob seconded the motion.  Motion passed.

Animal Control Update:

Update from Stephanie Leis was incomplete. Information provided to the Board was that progress has been slow due to rocky ground.  There were no photos provided.

Discussion ensued.

Juliette Carr still has concerns about the dogs running on their property.

Action to be taken:  Selectboard member Katy Johnson-Alpin with the Administrative Assistant will make phone contact with Ms. Leis on Tuesday morning notifying her that a plan has been made with the Animal Control Officer Sandy MacDougall from Dover (whom agreed to assist with the Newfane ACO duties when needed), to do an inspection and impoundment if requirements of Animal Control policy have not been adequately met. This is per the Notice of Service that was delivered to Ms. Leis on April 14, 2021.

Discuss Ideas in the Town Plan –Ann Golob

Ann would like the Town to create a master list of projects needed for the town’s future growth. The list of possible projects is initially coming from reading the Newfane Town Plan and other similar planning documents completed in the recent past. Ann is working with the Planning Commission to create an initial list and will then bring it to the Selectboard to discuss.

Along with the Town Plan, a project list would assist in defining our short term/long term developmental goals. At the next Selectboard meeting Ann will update everyone on the status of the project with the Planning Commission and when we should be ready to share it with the Selectboard.

 

NEW BUSINESS:

CORRESPONDENCE:

Laura Wallingford Bacon – Grimes Hill Road residents have been cleaning up this dump site for over 25 years.  The cost to the Town is not only in terms of the Road Crew’s time and dumping fees associated with this site, but in environmental and health hazards as well.  Your minutes call for ideas in response to the issue, and our suggestion would be to extend the guardrail and eliminate the pullover at this site altogether, since it is simply an invitation to dump illegally.

 

Chris White – In response to the circulating petition and or letter from West River Mutual Aid requesting the Town of Newfane to find “an appropriate Diversity or anti-racism training program that could be offered to all town employees and officials as well as being available to members of the community at large, offers suggestions to be taken in to consideration before proceeding.

Newfane is a kind, generous, neighborly place. We don’t have to be taught to be so; we were raised with values and to practice the Golden Rule. Please don’t try to paint us as otherwise in an effort to jump on the latest “woke” train. We are not broken but we might be with efforts such as this.

 Erica Walch – The Selectboard is a political body and town employees and elected and appointed officials are charged with administering the management of the town, not learning and spouting political ideologies. The Reverend Dr. Martin Luther King, Jr. believed that “it is love that will save our civilization” and that people should be judged by the content of their character and not the color of their skin.

 Public comment from Keats Dieffenbach regarding the May 3rd, correspondence that was read publicly from Chris White and Erica Walch was made addressing their point of view.

 PAY ORDERS:

  1. Payroll Warrant No. #11511 Amount $ 4,626.63
  2. Account Payable No. # 21022 Amount $ 921,936.55

Shelly Huber made a motion to approve pay orders. Ann Golob seconded the motion. Motion Passed.

ADJOURN:

Ann Golob made a motion to adjourn. Meeting adjourned at 7:38 pm.

Respectfully Submitted

Administrative Assistant

Wannetta Powling

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

BOARD OF LIQUOR CONTROL

Monday May 3, 2021

 

 

  • CALL TO ORDER:

 

Angela Sanborn called the meeting to order at 7:54 pm.

 

  • BUSINESS:
  • License New Applications
  • Fat Crow #3 Class Liquor License

 

Shelly Huber Ann Golob made a motion to approve Fat Crow #3 Class Liquor License application. Ann Golob seconded.  Motion passed.

 

 

  • Next Stage Arts Project (Outdoor Event on the Common)

 

Shelly Huber made a motion to approve Next Stage Arts Project (Outdoor Event on the Common) application.

Ann Golob seconded the motion.  Motion passed.

 

 

Ann Golob made a motion to adjourn. Meeting adjourned at 7:57 pm.

 

 

 

Respectfully Submitted

Administrative Assistant

Wannetta Powling

 

Monday April 19th, 2021 Newfane Board of Liquor Control

  • CALL TO ORDER:

 Angela Sanborn called the meeting to order at 8:24 pm.

  • BUSINESS:
  • License New and Renewal Applications
  1. Newfane Store – New Application

Ann Golob made a motion to approve license renewal application for Newfane Store -New Application. Shelly Huber seconded the motion.  Motion passed.

  1. 4 Columns Inn

Shelly Huber made a motion to approve license renewal application for 4 Columns Inn.  Ann Golob seconded the motion.  Motion passed.

Ann Golob made a motion to adjourn. Meeting adjourned at 8:27 pm.

  

Respectfully Submitted

Administrative Assistant

Wannetta Powling

April 19th, 2021 Selectboard Minutes

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BOARD MEMBERS PRESENT:  Angela Sanborn, Shelly Huber, and Ann Golob

Absent: Mike Fitzpatrick and Katy Johnson-Aplin

OTHERS PRESENT

Jay Wilson, Melissa Brown, Juliette Carr, Dan Dewalt, Doris Knetchel, Gloria Cristelli, Stephanie Leis, Austin RiceBCTV and Wannetta Powling

CALL TO ORDER:

The meeting was called to order at 6:00 p.m. by Selectboard Chair Angela Sanborn.

ADDITIONS/AMENDMENTS TO AGENDA:

APPROVAL OF MINUTES:

  1. April 19, 2021 Regular Meeting

Shelly Huber made a motion to accept the minutes of the April 5th, 2021 regular meeting as amended. Ann Golob seconded the motion. Motion passed.

 

  1. April 5th, 2021 Board of Liquor Control

Ann Golob made a motion to accept the minutes of the April 5th, 2021 Board of Liquor Control.

Shelly Huber seconded the motion. Motion passed.

 

 

ROAD FOREMAN’S & ROAD COMMISSIONER’S REPORT:

  1. The bridge work on Monroe Bridge is temporarily on hold while the whole company is in quarantine. We did a little extra digging in the concrete deck and found it generally to be in good shape. They will be patching 4 smaller spots that we opened up.
  2. The Depot Rd Culvert update: The 254 Depot Rd. property has officially changed ownership to the bank; we now have to change everything to reflect the new owners and try to get the easement signed.
  3. We have 3 access permits to approve tonight. 1. David Marquez at 86 Newfane Hill Rd. does not need a culvert. 2. Beckley Gaudette backside of Newfane Hill Rd. needs a 15” culvert. 3. John Julian on Parrish Hill Rd. Needs a 15” culvert and needs to go in for 20’ level before going up.  These were viewed by Christopher Williams and me and Okayed.

 Shelly Huber made a motion to approve access permit for David Marquez at 86 Newfane Hill Rd. Ann Golob seconded the motion. Motion Passed.

 Shelly Huber made a motion to approve access permit Beckley Gaudette backside of Newfane Hill Rd. Ann Golob seconded the motion. Motion Passed.

 Ann Golob made a motion to approve access permit John Julian on Parrish Hill Rd. Shelly Huber seconded the motion. Motion Passed.

4. The Sand/Salt shed update: Nothing new to report.

5. We had the first Hazard Mitigation Plan meeting last week and one more this week. Margo from WRC will begin work on our plan; we had 7 people that are involved in the planning.

6. Green Up has started and I was notified from Laura Bacon, Dr. Shafer & Deborah Luskin of a big concern going down over the steep bank off Grimes Hill Road to clean up trash. We should have a plan to deal with this and looking for ideas.

7. Sunday morning there was an Emergency Management meeting held at the fire house. There were two (2) changes that were made, to put Angela Sanborn as Selectboard chair and remove the Animal Control Officer.

 Ann Golob made a motion to approve Emergency Management PlanShelly Huber seconded the motion. Motion Passed.

 8. Conservation Committee member Greg Record may be able to help the Town create a plan to deal with the Emerald Ash Borer. I will let the Selectboard know what we can come up with.

 Ann Golob made a motion to accept the Road Foreman’s Report. Shelly Huber seconded the motion. 

Motion passed.

 

ADMINISTRATIVE ASSISTANT’S REPORT:

  • I would like to revisit the memo that I sent the Selectboard February 18th, 2020 to see if the board would like to schedule with the other Town committees and organizations a reporting and tracking progress. This will allow the Board to be informed. To provide help and maintain open communications.

The Board agreed and asked for this to be set up Quarterly for review.

  • The Hazard Mitigation meeting on April 12th was attended by seven (7) of us and went very well. The next meeting scheduled for this Wednesday April 21st, the agenda information is posted under the Latest News on our website. If you would like to join us contact me, and I will send you the agenda with the zoom information.
  • I have included an email that I received this morning regarding a Conservation Project involving North East Wilderness Trust & 111 acres off Hunter Brook Road in South Newfane. They are asking for a letter of support from the Selectboard similar to the Deer Preservation Project that Deborah Luskin presented to the Board last year.

Motion to Table.  Ann Golob made request to provide Mike Fitzpatrick & Katie Johnson- Aplin material for review prior to the discussion at the May 3rd meeting.

  •  A Board of Abatement hearing was set up for April 29, 2021 at 6pm via zoom. The Board of Civil Authority (Justice of Peace, Town Clerk, and Selectboard Members) will be in attendance, the Listers and Treasurer will provide the information for the hearing. The Town Clerk will forward the Agenda.

Ann Golob made a motion to accept the Administrative Assistant’s report. Shelly Huber seconded the motion.  Motion passed.

 TREASURERS REPORT / DELINQUENT TAX COLLECTOR’S REPORT

Information was provided to the Board Members of the five (5) properties that should be considered for tax sale.

Discussion ensued.

 Angela Sanborn made a motion to table the three (3) remaining properties until review/adoption of a new Tax Policy. The Treasurer will create a Delinquent Tax Policy for the Selectboard to review.

 Ann Golob made a motion to precede with the two (2) properties of the deceased owners D.215.1 & D.2187.   Shelly Huber seconded the motion. Motion Passed.

 The Board considered this as an update not a report.  No need to approve.

 COMMITTEE REPORT:  None

 SCHEDULED MEMBERS OF THE PUBLIC:

 Lister’s Office – Doris Knetchel – Employee review

  1. A letter was sent to the Selectboard recommending a pay increase for the Data Entry Person, Katy Bristol, who started November 11, 2020. The recommendation was for a pay increase to $16.00 per hour.

Shelly Huber made a motion to approve the pay increase starting May 1st, 2021 for Katy Bristol. Ann Golob seconded the motion. Motion Passed.

  1. Doris Knechtel sent a memo to the Selectboard regarding the Veggie Van Go Program seeking permission to use the Town Roads once per month for distribution of food to the community. Rachel Worthington from the Vermont Food Bank is asking for the Route to be Route 30 to Cross Street to West Street, and then to Church Street where distribution will occur in front of the Church.

Discussion ensued – There was a concern about congested traffic on the roads and then traffic turning from Route 30 as it could potentially be dangerous. A suggestion was to move it to the NewBrook Fire Department.  The Road Foreman will review and make recommendations.

Stephanie Leis – Animal Control Update

Ms. Leis requested an Executive Session with the Board.

Angela Sanborn made a motion to go into Executive Session under the following Title 1 V.S.A. §313(a)(9) & or (10) at 6:55 pm. The Administrative Assistant was invited into the meeting.

Exited Executive Session 7:30 pm

Action to be taken:  Bi-weekly progress reports will be given to the Selectboard by Stephanie Leis on the status of the building of a fence.

 UNSCHEDULED MEMBERS OF THE PUBLIC:

Juliette Carr asked for time frame on the construction of the fence for the neighbor’s dog.

This construction of the wooden fence will begin this weekend; work is to be performed by the dog owners. Status updates of construction progress will be provided via email or written notice prior to the May 3rd Selectboard meeting.

 OLD BUSINESS:

Animal Control Update:

Update was completed during the scheduled members of the public.

Re-Adopt- or -Amend

Personnel Policy, Selectboard Rules of Procedure, Financial Policy and Conflict of Interest Policy was tabled until the May 3, 2021 meeting when there will be a full board.

 NEW BUSINESS:

Discuss Ideas in the Town Plan –Ann Golob

Ann would like the town to create a master list of projects needed for the town’s future growth. The list of possible projects is initially coming from reading the Newfane Town Plan and other similar planning documents completed in the recent past. Ann is working with the Planning Commission to create an initial list and will then bring it to the Selectboard to discuss and amend. We are not exactly sure what the various tasks will be to get the list finalized but clearly reach out to the public to get ideas and input will be critical.  Along with the Town Plan, a project list would assist in defining our short term/long term developmental goals. At the next Selectboard meeting Ann will update everyone on the status of the project with the Planning Commission and when we should be ready to share it with the Selectboard.

 

Share the Bounty- Gloria Cristelli

West River Valley Mutual Aid would like to construct a share the Bounty food stand with a roof. They are asking for permission to place the stand under the tree at the Williamsville Hall.

The Board agreed to give permission for placement of “Share the Bounty” food stand.

 Green Up-Day:

May 1st, 2021 is official Green Up-Day. Supplies for Green-Up day are on the steps of the Town Office and at the Williamsville Hall. People having any questions can reach out to Gloria Cristelli.

 

CORRESPONDENCE:

1.      Whitney Packer – Food Vending in Newfane

Whitney Packer and partner is developing an organic fruit & vegetable juice company and would like to come to Newfane to sell their products here from their juice van.

The Board is unclear with the information provided – where and when do they want to come to Newfane – and is inviting them to a meeting to discuss further.

 

2.  Roy Mercon – Flying a drone around 3-5 spots to take photographs

Roy Mercon is a veteran photographer and licensed drone pilot, and a Vermont resident for 25 years. He would like to fly a drone around 3-5 spots in Newfane.

Board discussed restrictions to fly over public places only and gave suggestions of some areas to consider. If this occurs, The Board would like access to the photographs to put on the Town website. We need to look at whether there are any laws governing the operation of drones. Wannetta to reach out to Roy with questions.

 

3.      Windham Solid Waste Management – Backyard Compost Demonstration Flyer

They are requesting the Board to distribute their document on the Town website and social media platforms.

The Administrative Assistant will ask Bahman to set up link for this flyer for public information on the website.

 

PAY ORDERS:

  1. Payroll Warrant No. #11509                   Amount $  3,897.98
  2. Payroll Warrant No. #11510                   Amount $  4,085.22
  3. Account Payable No. # 21021 Amount $ 44,031.89
  4. Account Payable No. # 21021- A Amount $   5,860.00

 

Shelly Huber made a motion to approve pay orders. Ann Golob seconded the motion.

Motion Passed.

ADJOURN:

Shelly Huber made a motion to adjourn. Meeting adjourned at 8:23 pm.

 

Respectfully Submitted

Administrative Assistant

Wannetta Powling

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Wednesday, April 21, 2021 Agenda Newfane Local Hazard Mitigation Plan

Via Zoom – Wednesday, April 21, 2021, 6:00 – 7:30pm Join Zoom Meeting

https://zoom.us/j/99785538839?pwd=YmF2b3VSbHNvNkdHamk1dkZpa05kUT09

Meeting ID: 997 8553 8839 Passcode: 092291  For call –in information, please visit the Town Website.

Agenda

  1. Brief review of decisions made on April 12th regarding hazards to address in the updated Plan
  2. Mitigation Goals and Actions
  3. Discuss Mitigation Goals
  4. Brief review of the current Mitigation Actions Table that the Town updated
  5. Create a Mitigation Actions Table for the updated Plan
  6. Identify gaps and capabilities with implementation
  7. Other Updates
  8. Discuss recent mitigation work completed by the town
  9. Discuss development trends – new developments, upcoming developments
  10. Overall resiliency concerns or ideas
  11. Review of other elements and address questions that weren’t discussed
  12. Next Steps

 

April 19th, 2021 Selectboard Agenda

Join Zoom Meeting   https://zoom.us/j/97227911757? pwd=TEd4YmdKMzJUd3NaTERhVUFOWWsydz09

Meeting ID: 972 2791 1757   Passcode: 352680 (Expires Sept.20th) One tap mobile +13017158592, 97227911757#, *352680# US (Washington D.C)

  • CALL TO ORDER
  • ADDITIONS/AMENDMENTS TO AGENDA
  • APPROVAL OF MINUTES
    1. April 5th, 2021 Regular Meeting
    2. April 5th, 2021 Board of Liquor Control
  • ROAD FOREMAN’S & ROAD COMMISSIONER’S REPORT
  • ADMINISTRATIVE ASSISTANT’S REPORT
  • TREASURERS REPORT / DELINQUENT TAX COLLECTOR’S REPORT
    1.  Tax Sale (update)
  • COMMITTEE REPORT
  • SCHEDULED MEMBERS OF THE PUBLIC
    1. Listers – Employee review
    2. Stephanie Leis
  •  UNSCHEDULED MEMBERS OF THE PUBLIC
  • OLD BUSINESS
    1. Re-Adopt- or -Amend Policy’s
    2. Animal Control Update
    3. Discuss Ideas in the Town Plan –Ann Golob
  • NEW BUSINESS
    1. Gloria Cristelli -“Share the Bounty” food stands at Williamsville Hall.
  •  CORRESPONDENCE
    1. Whitney Packer – Food Vending in Newfane
    2. Roy Mercon – Flying a drone around 3-5 spots to take photographs
    3. Windham Solid Waste Management – Backyard Compost Demonstration Flyer
  • PAYORDERS
    1. Payroll Warrant #11509       Amount $ 3,897.98
    2. Payroll Warrant #11000       Amount $ N/A
    3. Account Payable # 21021 Amount $ N/A
  • ADJOURN

Board of Liquor Control

  1. 4 Columns Inn ~ Renew Liquor License

 

Monday April 5th, 2021 Board of Liquor Control Meeting

CALL TO ORDER:

Angela Sanborn called the meeting to order at 8:47 pm.

  • BUSINESS:
  • License Renewal Applications
  1. GB5, LLC (Tree House Village Inn)

Katy Johnson-Aplin made a motion to approve license renewal application for GB5, LLC (Tree House Village Inn) Mike Fitzpatrick seconded the motion.  Motion passed.

  1. Joed, Incorporation (Rick’s Tavern)

Mike Fitzpatrick made a motion to approve license renewal application for Joed, Incorporation (Rick’s Tavern)

Katy Johnson-Aplin seconded the motion.  Motion passed.

 Ann Golob made a motion to adjourn. Meeting adjourned at 8:50 pm.

Respectfully Submitted

Administrative Assistant

Wannetta Powling

Monday April 5th, 2021 Selectboard Meeting

 To join (Zoom) information https://zoom.us/j/2642477645?pwd=MTVUZGRMSFJ4MXpMcFhNN0JBNk0yZz09  

BOARD MEMBERS PRESENT:

Angela Sanborn, Shelly Huber, Mike Fitzpatrick, Ann Golob and Katy Johnson-Aplin

OTHERS PRESENT:

Jay Wilson, Melissa Brown, Jane Douglas, Lynn Forrest, Henry & Juliette Carr, Peter Novak, Walter & Emily Hagedorn, Kate Gehring, Austin Rice -BCTV and Wannetta Powling

CALL TO ORDER:

The meeting was called to order at 6:00 p.m. by Selectboard Chair Angela Sanborn.

ADDITIONS/AMENDMENTS TO AGENDA:

Angela Sanborn made a motion to move the Correspondence to Old Business with Dog complaint.

 APPROVAL OF MINUTES:

  1. January 18, 2021 Regular Meeting

Mike Fitzpatrick made a motion to accept the minutes of the January 18, 2021 Regular meeting. Shelly Huber seconded the motion. Motion passed.

  1. February 28, 2021 Public Hearing

Mike Fitzpatrick made a motion to accept the minutes of the February 28, 2021 Public Hearing. Angela Sanborn seconded the motion. Motion passed.

  1. February 28, 2021 Board of Liquor Control

Mike Fitzpatrick made a motion to accept the minutes of the February 28, 2021 Board of Liquor Control. Angela Sanborn seconded the motion. Motion passed.

  1. March 1, 2021 Informational Meeting

Shelly Huber made a motion to accept the minutes of the March 1, 2021 Informational Meeting.

Mike Fitzpatrick seconded the motion. Motion passed.

  1. March 15, 2021 Regular Meeting

Ann Golob made a motion to accept the minutes of the March 15, 2021 Regular Meeting.  Katy Johnson-Aplin seconded the motion. Motion passed (Mike Fitzpatrick Abstained.)Discussion ** Lister Vacancy was omitted from previous Administrative Assistant report, from the March 15th minutes.

ROAD FOREMAN’S & ROAD COMMISSIONER’S REPORT:

  1. The bridge work on Monroe Bridge is continuing, they have removed pavement on almost half the bridge. Daniels is scheduled to pour concrete for the joint repair tomorrow. We will be meeting there with VTRANS on Wednesday to jack hammer a couple of spots to check the concrete on the existing deck. If we find spots that need repair, I will ask for a special meeting to discuss it with the board.
  2. The Depot Rd Culvert update: Nothing new to report.
  3. Mud season is starting to improve on all but a couple roads.
  4. The Sand/Salt shed update: Nothing new to report.
  5. You should have the VTRANS Annual Financial Plan to sign and the Certificate of Compliance to sign.
  6. River Rd. bridge is having the approaches redone by Daniels Construction at no cost to the town. That work should start soon.
  7. This is the year we re-paint the white line on the blacktop. We have pricing from Poirier Line Stripping $.065 per foot. And L&D Safety marking for $.07 per foot. I would recommend Poirier they are a little less expensive and seem to do a far better job.

Shelly Huber made a motion to have Poirier Line help stripping @$0.065 cents per foot. Katy Johnson-Aplin seconded the motion. Motion passed.

  1. We have 3 prices on our crushed gravel Fitzpatrick Excavating was the low price at $16.00 per yd. delivered. We have been getting that gravel and the quality is very good.

Discussion ensued.

Shelly Huber made a motion use Fitzpatrick Excavating for gravel, Ann Golob seconded the motion.

Angela Sanborn asked if Fitzpatrick Excavating has turned in all paperwork required. Per Wannetta, the Subcontracting Agreement has not been received. Our current insurance does not expire until the end of April 2021. Since the Town of Newfane is listed as an additional insured party, when the policy is renewed the town will automatically be maintained as an insured party.

Motion passed (Mike Fitzpatrick Abstained).

  1. The Selectboard needs to write a letter to VTRANS requesting the implementation of the recommendations from “The Traffic Safety Audit” for RT 30 in Newfane village. Dynamic stripping at the entrances to the Village. Request locations for Radar feedback signs at each end of the village. Additional 30 mph sign in the village south bound opposite the existing 30 mph at mile 3.296 Evaluate “Hidden Drive” signs for 631-638 VT RT 30. The next two were discussed at the safety audit meeting but are not included in the report. Establish a “No Passing Zone” for Newfane village Addition of “Pedestrian Caution” signs. Newfane will be applying for a pedestrian scoping study grant to assist us with locating cross walks and developing a plan for sidewalk improvements.
  2. I had written to Pam Thurber from VTRANS with concerns from the bridge inspection report about the Green Iron Bridge in So. Newfane. The state had assumed responsibility for major repairs after Irene and the town does routine maintenance.  I have copied her response below.  This bridge is the truck detour because of the covered bridge, I have asked Windham Regional Commission to look at this bridge to see if it can be moved up in ranking.

Good afternoon Jay, 

Based on the last inspection, done in 2020, the bridge’s superstructure continues to corrode with heavy rust scale, pitting, and perforations and was rated in an overall fair (5) condition.  The bridge’s load rating has been re-evaluated, taking into account the extent and location of deterioration, and determined to not significantly affect or require reduction of the 24,000 pound legal load limit.

With input from towns and regional planning commissions (RPCs), bridges located on town highways are prioritized for programming and funding based on many factors and it is important that the town continue to voice their desire to rank this bridge high in priority for consideration.  Upon selection, as per the agreement and its conditions, the Agency would be responsible for all necessary rehabilitation or restoration costs for the bridge.  With over 1,600 town bridges competing for resources when this might happen cannot be determined.

Until the bridge’s priority becomes such that a project is selected, the town should continue to perform preservation treatments such as sweeping, cleaning, and washing the bridge of any deposits or debris, maintaining smooth approach transitions to reduce impact, maintaining approach and bridge rails for safety, trimming back trees and brush, enforcing the posting to not overstress the bridge, and sealing cracks to slow or prevent salt laden water and moisture from getting to the superstructure members and bridge seats accelerating deterioration.

 Please let me know if you have additional questions.  Regards, Pam

 When does the letter need to go to VTrans?  No deadline stated. Discussion ensued on the study for the Village of Newfane area and the Grant. The Selectboard has approved to apply for the Grant, this would happen in April per Jay.

Across from the S. Newfane General Store the guardrail has come up out of the ground. This happened when the snow was pushed back. The company that does the guardrail work will fix this during this summer.

 Mike Fitzpatrick made a motion to accept the Road Foreman’s Report. Shelly Huber seconded the motion.  Motion passed.

 ADMINISTRATIVE ASSISTANT’S REPORT:

  • The Hazard Mitigation Zoom information for the two upcoming meetings April 12th & April 21st have been added to the website and placed on Front Porch Forum as well as the information on the Ash Borer Infestation.
  • Training: I have enrolled in a series of financial trainings sponsored by the Vermont State Auditor’s Office. These trainings are offered free to municipalities. The first Zoom class is Tuesday April 6th and the series will conclude in November.
  • I am taking an on-line class to improve my writing skills. You will continue to see improvements in this area.
  • I have been asked by the DRB to create the zoom link for the public hearing on April 28th for the By-Law Amendment for the Natural Burial Ground on Sunset Lake Road. This information is available on the Town website.
  • There was a complaint of illegal dumping of trash on Loop Road.  Jay was able to place a sign within a short period of time; no other dumping has been reported.
  • I have completed this year’s registration for System for Award Management (SAM) this qualifies Newfane to apply for federal grants and emergency funding.

 There is a requested for a change in (health & dental) insurance coverage. I need to get a clarification from the Board in order to process this change. Will the Board agree to the current 80% -20% split on the insurance regardless of the type of plans chosen? (Family, Single, Adult & Spouse, Adult & Child)

 Treasure confirmed this information was on dental only. The amount per monthly paid by employee

 Employee 20%                                                                        Employer 80%

Family plan $ 33.15                                                                   Family plan $ 132.62 

Two-person plan $ 18.84                                                        Two-person plan $ 75.32       

Single person plan   $ 9.82                                                     Single person plan $ 39.30

 There was discussion about the cost and breakdown for monthly costs. The two-person plan has never been used by Town Employees.

 Mike Fitzpatrick made a motion to accept the 80/20 split for dental on any plan regardless of plan chosen. Shelly Huber seconded the motion.  Motion passed.

 Mike Fitzpatrick made a motion to accept the Administrative Assistant’s report. Shelly Huber seconded the motion.  Motion passed.

 TREASURERS REPORT / DELINQUENT TAX COLLECTOR’S REPORT

  • Payroll Audit is complete. I am still waiting to hear back from VLCT with the results. VTrans requested a Sub-recipient Monitoring Report. They emailed me the list of paperwork that was needed from 2018-2021. This is a monitoring review for grants that the Town of Newfane has received from VTrans in which they received the funds from the Federal Government. This is completed and we received the exit letter with excellent with no findings or concerns.
  • Vermont Bond Bank (US Bank) requested an Annual Financial Reporting and an Annual Post Issuance Compliance Checklist. Both have been completed. This is in regards to the Bond we have taken out for Bridge 14.
  • Town Properties – Walter Hagedorn is interested in purchasing two town owned properties. These two properties were previously advertised to bid on and nobody purchased them. He dropped the letter off to me and I forwarded it to Wannetta. If you decide to accept his offer we will have to contact Attorney Bob Fisher to do a Purchase and Sales Agreement and advertise the sale for 30 days. We do not need to go through the bid process again. If nobody objects to the sale of the two properties, we can sell them.

Angela Sanborn read the letter written to the Selectboard from Walter Hagedorn indicating what he would like to do with the properties.

Shelly Huber made a motion to accept the offer made for both Town owned properties from Walter Hagedorn. Ann Golob seconded the motion. Motion passed.

  • Tax Sales – I will begin processing tax sales in April. I will provide the board with a list of properties going into tax sale at the April 20th meeting. I have one from Kenolie Village Campground that has not been paid since 2013. I would like to put that camper into tax sale if the board agrees. We would have to purchase a tire boot for this tax sale, to purchase tire boot $35-$75.

Shelly Huber made a motion to do tax sale on the camper at Kenolie Village Campground. Ann Golob seconded the motion. Motion passed.

Purchase of tire boot is below required minimum for needing approval. Consensus is to purchase the piece of equipment, and to work with road crew or State of Vermont Police on installation.  

  • I also have two properties (Located on Railroad Lane and at Grimes Hill Road) that the owners have passed away and the families don’t want them. If I sell them at tax sale, the Town of Newfane would have to pay for the attorney fees due to the fact that they don’t owe that much in taxes. One property is five years behind but only owes $200 approximately. Both properties are small and don’t pay a lot per year in taxes. Is this something the board would like to go through with or wait another five years or more?

Discussion ensued about the Town Attorney’s fees for tax sales. Board asked for clarity on billing and to look at the contract with the Attorney. Katy Johnson-Aplin asked if neighbors would be interested in property.  

Further information will be provided regarding tax sales on April 19th meeting.

Mike Fitzpatrick made a motion to accept the Treasures Report. Ann Golob seconded the motion.

Motion passed.

COMMITTEE REPORT:

Planning Commission

Jane Douglas was present to introduce Peter Novick for a one (1)-year appointment as the Town of Newfane’s second (2nd) alternate representative to the DVFiber board.  Peter currently lives on Daniels Hill Road having moved here from Washington DC.  Having to rely mostly on ADSL as the current internet source, he is willing to help achieve getting more Broadband.

Mike Fitzpatrick made a motion to appoint Peter Novick as the second (2nd) representative alternate for the Town of Newfane to the DVFiber. Shelly Huber seconded the motion.  Motion passed.

Jane Douglas questioned what best serves Newfane’s interest when a vote is called.  “Affordable Service” or “Faster Installation” timeline information could possibly be three (3) to four (4) years out before homes would have Broadband service. The board has received many bids from companies.  It would seem that a balance is needed to be achieved between these two alternatives and to be sure that we are achieving the most effective process which would allow for success and meeting everyone’s expectations.

Shelly Huber asked Lynn Forrest from the Planning Commission if she had any information from the survey that was done a few years ago. Lynn said that question was not asked but there was a survey done by another group and she would try to get that information for the Selectboard.

Windham Regional Commission may have additional survey information available. More information is needed for the Board to make an informed decision.  This will be a future agenda item.

SCHEDULED MEMBERS OF THE PUBLIC:

Walter Hagedorn –Offer to Purchase 2 pieces of Town Owned Property

 Action was taken in the Treasurers Report.

UNSCHEDULED MEMBERS OF THE PUBLIC:

None

OLD BUSINESS:

Status of Animal Control Complaint – Mr. Fitzpatrick Reporting; He was provided by the dog owner the photographic proof that the three dogs were on leashes. The dogs are on runs and do not leave the property right now and that this Spring would have a fence.

Angela Sanborn read Henry Carr’s letter from March 21st, 2021 “despite our repeated requests for safety from vicious dogs repeatedly running at large and attacking people in their own yards.”  “This is not the sort of relationship that we expect to have with our neighbors or with our Town Government, but you leave us no choice, as you inexplicably have not made arrangements to have an Animal Control Officer(ACO) from somewhere cover the town.”

There was discussion about previous aggressive behavior of the dogs. Wannetta mentioned that one of the dogs that went after a small child in a neighboring home had bit the child, but it did not break skin since the child was wearing a snowsuit. On another occasion, the dog went after the neighbor’s husband in an aggressive manner but there was no physical contact. The Board is looking for documentation confirming an emergency room /doctor’s visit for Gordon (Bummy) Turner Sr. of Marlboro and his account of the incident of the alleged dog bite. 

To be fair to the owners of the dogs, and the Carr family, the Town has a need for a professional ACO to mediate the process of complying and maintaining the safety of the dogs and the neighbors. Ann Golob asked for more information on where we are with the Animal Officer. Wannetta stated that the program with the Windham County Sheriff’s Department will not start until July 1. Board discussed using an ACO from neighboring Towns. The Board requested that the Administrative Assistant contact Dover to see if their Animal Control Officer was available to help Newfane until July 1st, 2021 when the Regional Animal Control (ACO) contract with Windham County Sheriff’s Department could be in place. 

It was discussed whether written notice should be sent to residents of Beech Tree Lane, Stratton Hill Road and Dover Road advising neighbors to be aware of the dogs, note the location where they were seen and to please notify the Administrative Assistant at the Town office of any dogs being unattended or roaming freely.  The Board will send a second letter to Stephanie Leis & Jason Gechter requesting them to perform measures that are outlined in Newfane’s Animal Control Ordinance. 

Henry and Juliette Carr had constructed 100’s of feet of welded fence in an effort to prevent the dogs from coming directly on their property; it does not prevent the dogs from coming around the end of the fence.  The Carr family thanked the Board for taking this issue seriously and being willing to take enforcement action.

 

Re-Adopt- or -Amend

Personnel Policy, Selectboard Rules of Procedure, Financial Policy and Conflict of Interest Policy   Shelly Huber made a request to table Reviewing the Policy’s until April 19th meeting.  The Board was in full agreement.

 

NEW BUSINESS:

  1. Discuss Ideas in the Town Plan –Ann Golob

After reviewing the 2018 Town Plan, Ann Golob was impressed with the proposed plan, and would like to see what funds are available to start working on the goals in the Town Plan. Also interested in attracting commercial business to help revitalize the community and to stimulate the Economic Development of the area villages and Town of Newfane.  Ann Golob will plan on attending the April 8th Planning Commission meeting and report back to the Selectboard on a process to begin defining our short term/long term development goals.

CORRESPONDENCE:

1.      Carr Family expressing concerns for following up with dog complaint.

Amendment was made to move this to Old Business.

EXECUTIVE SESSION:

Executive Session under Title 1 V.S.A. 313(a) (3) the evaluation of an employee

Angela Sanborn made a motion to enter executive session under Title 1 V.S.A. 313(a) (3) the evaluation of an employee. Ann Golob seconded the motion. Motion passed.

The Board entered Executive Session 8:21pm

Ann Golob made motion to leave executive session and Shelly Huber seconded at 8:21.

Result is that no decision made.

 

PAY ORDERS:

  1. Payroll Warrant No. #11506          Amount $ 3,951.55
  2. Payroll Warrant No. #11507          Amount $ 4,108.02
  3. Payroll Warrant No. #11508          Amount $ 5,685.75
  4. Account Payable No. # 21020 Amount $ 54,315.80
  5. Account Payable No. # 21020 A Amount $       71

ADJOURN:

Shelly Huber made a motion to adjourn. Meeting adjourned at 8:46 pm.

Respectfully Submitted

Administrative Assistant

Wannetta Powling

 

 

 

 

Selectboard Agenda April 5th, 2021

Join Zoom Meeting   https://zoom.us/j/97227911757?pwd=TEd4YmdKMzJUd3NaTERhVUFOWWsydz09 Meeting ID: 972 2791 1757   Passcode: 352680 One tap mobile +13017158592, 97227911757#,,,,*352680# US (Washington D.C)

CALL TO ORDER

ADDITIONS/AMENDMENTS TO AGENDA

APPROVAL OF MINUTES

  1. January 18, 2021 Regular Meeting
  2. February 28th, 2021 Public Hearing
  3. February 28th, 2021 Board of Liquor Control
  4. March 1st, 2021 Informational Meeting

ROAD FOREMAN’S & ROAD COMMISSIONER’S REPORT

ADMINISTRATIVE ASSISTANT’S REPORT

TREASURERS REPORT / DELINQUENT TAX COLLECTOR’S REPORT

1.        Tax Sale

2.        Dental Insurance for Town Employees

COMMITTEE REPORT

Planning Commission

1.        Appointment Broadband Alternate

SCHEDULED MEMBERS OF THE PUBLIC

  1. Walter Hagedorn –Offer to Purchase 2 pieces of Town Owned Property

UNSCHEDULED MEMBERS OF THE PUBLIC

OLD BUSINESS

1.        Re-Adopt- or -Amend

  •  Personnel Policy
  • Conflict of Interest Policy
  • Selectboard Rules of Procedure
  • Financial Policy

2. Discussion of the Dog Complaint – Mike Fitzpatrick (Photos Included)

NEW BUSINESS

  1. Discuss Ideas in the Town Plan –Ann Golob

CORRESPONDENCE

Carr Family expressing concerns for following up with dog complaint

EXECUTIVE SESSION

Title 1 V.S.A 313 (a) (3), The evaluation of an employee.

PAY ORDERS

  1. Payroll Warrant #11156            Amount $ N/A
  2. Payroll Warrant #11157            Amount $ N/A
  3. Payroll Warrant #11158            Amount $ N/A
  4. Account Payable # 21020 Amount $ N/A

 

ADJOURN

TOWN OF NEWFANE BOARD OF LIQUOR CONTROL

CALL TO ORDER:

BUSINESS:

License Renewal Applications

  1. GB5, LLC (Tree House Village Inn)
  2. Joed, Incorporation (Rick’s Tavern)

Hazard Mitigation Plan Public Meeting April 12th and April 21st, 2021

Update of the Newfane
Local Hazard Mitigation Plan
Public Meeting Announcement

Local Hazard Mitigation Plan

2 Meeting Dates: April 12th and April 21st, 2021
Time: 6:00-7:30 PM

Via Zoom
See Newfane Town website for meeting details

Come learn about and help to update Newfane’s Local
Hazard Mitigation Plan! What hazards does the town face?
What actions can the Town take now to lower vulnerability
before the next natural hazard strikes?

For more information, contact:
Margo Ghia at 802-257-4547 x116 or mghia@windhamregional.org

Amended Draft Minutes March 15st, 2021 Selectboard

 To join (Zoom) information https://zoom.us/j/2642477645?pwd=MTVUZGRMSFJ4MXpMcFhNN0JBNk0yZz09
One tap mobile +13126266799, 2642477645#,*490269# US (Chicago) 
+19292056099, 2642477645#,*490269# US (New York

BOARD MEMBERS PRESENT: Angela Sanborn, Shelly Huber, Ann Golob and Katy Johnson-Aplin
Absent: Mike Fitzpatrick

OTHERS PRESENT:
Jay Wilson, Dan Dewalt, Jane Douglas, Lynn Forrest, Juliette Carr, Austin Rice -BCTV and Wannetta Powling
CALL TO ORDER: The meeting was called to order at 6:00 p.m. by Selectboard Chair Angela Sanborn.
ELECT VICE-CHAIR:
Angela Sanborn nominated Ann Golob for Selectboard Vice Chair. Katy Johnson-Aplin seconded.
Motion Carried 4/0

ADDITIONS/AMENDMENTS TO AGENDA:
None

APPROVAL OE MINUTES;
1. January 18, 2021 Regular Meeting
2. February 28, 2021 Public Hearing
3. February 28, 2021 Board of Liquor Control
4. March 1, 2021 Informational Meeting
5. March 4, 2021 Organizational Meeting
Ann Golob made a motion to accept the minutes of the March 4′ 2021 Organizational Meeting. Shelly Huber seconded the motion. Motion passed 3/0. Katy Johnson-Aplin abstained.
Additional Minutes were tabled until April 5 while the Selectboard determined the correct method for approving minutes from the previous board, Wannetta to follow up with VLCI

ROAD FOREMAN’S & ROAD COMMISSIONER’S REPORT:
1. The bridge work on Monroe Bridge is starting again this week. It will have traffic signals and be one lane of traffic for the duration of the repairs. I think we should consider some additional work to remove the pavement and put a rubber membrane down and repave the bridge, this will allow a good look at the .rest of the cement deck so see if additional repairs are needed. It will also give us a better finished surface and extend the life of the bridge.
Shelly Huber made a motion to approve the additional cost of $50,000 for a rubber membrane & labor for repairs to Monroe Bridge. Ann Golob seconded the motion. Motion passed 4/0
2. The Depot Rd Culvert update: The bank that purchased the property @254 Depot Road is considering our easement but wants to be compensated. I have sent the valuation form to the state for review. The additional cost of Compensation for the Town would be $66.00; the only other alternative would be to claim it with Eminent Domain.
3. Mud season has-taken a short break but will be returning later in the week. We have been out at night working the mud when the temperature is right.
Selectboard Chair Angela Sanborn mentioned the condition of Wiswall Hill Road. Jay mentioned that crushed Stone has been added to firm up the road.
4. The Sand/Salt Shed update: Nothing new to report. The plans have now gone to the State for their approval, this may take a few weeks to hear back.
· 5. • I need the State of VT road posting notice posted in two (2) places in town. This enables us to post roads during mud season. The Vehicle Weight Posting locations were approved for the Town Office and Williamsville Post Office.
Ann Golob made a motion to accept the Road Foreman’s Report. Katy Johnson-Aplin seconded the motion. Motion passed 4/0

ADMINISTRATIVE ASSISTANT’S REPORT:
• The security camera here in the Board Room was replaced last week. Due to a wiring issue (MICE.)
• I sent out the 2021 appointment letters for the Committees & Organizations here in Newfane, today I received back ten (10) accepting/ two (2) declining. There are three {3} vacancies which are: Town Energy Coordinator, Animal Control and an additional representative to the Windham Regional Commission. Anyone interested in being appointed, should contact the office for further information. ·
Ann Golob requested an appointment as Newfane’s representative to the Windham Regional Commission.
Angela Sanborn made a motion to appoint Ann Golob as Newfane’s representative to the Windham Regional Commission. Katy Johnson-Aplin seconded. Motion passed 4/0
• I have spoken with the remaining three (3) contractors that have provided services for the Town of Newfane, asking them to return the completed forms for our Payroll Audit.
• The changes in the posting locations have been working so far. I have received 2 Thank you emails today. regarding our posting on Front Porch Forum.
• I would hope to see an increase in viewers joining the Selectboard meetings.
• Tuesday morning, I will join a scheduled Zoom meeting with Sheriff Anderson and the four or five area towns regarding the Regional Animal Control. I will report back to the Board on any progress. The Board requested an update memo regarding the information from the zoom meeting ..
• Reminder the Selectboard Institute webinar is scheduled here from 9-12:15 on Wednesday March 24th
• There will be a Zoom Informational Meeting on Tuesday 23rd @ 7pm for the School Budget Vote. Newfane voting will be at NewBrook Fire Department on Wednesday March 24th from 9am-7pm. “Please, remember to VOTE!!
Ann Golob made a motion to accept the Administrative Assistant’s report. Shelly Huber seconded the motion.
Motion passed 4/0

COMMITTEE REPORT:
Jane Douglas was present to ask for~ one (1)-year reappointment as the Town of Newfane’~
representative to the DVFiber CUD and to elect Luke Stafford as the Town of Newfane’s alternate. Ms. Douglas said that there are currently70 ·volunteers working very hard to provide accessible internet service to the underserved areas. A feasibility and energy study of six (6) towns shows that there are more disadvantaged towns/areas than Newfane. Newfane currently has 72% of the population with some form of internet access.
Shelly Huber made a motion to reappoint lane Douglas for a one {1)-year term, as the Town of Newfane’s representative to the DVFiber with Luke Stafford as the alternate. Ann Golob seconded the motion. Motion passed4/0

SCHEDULED MEMBERS OF THE PUBLIC:
None

UNSCHEDULED MEMBERS OF THE PUBLIC;
Lynn Forrest of the Planning Commission gave a brief update on the development of a code to oversee short term rental. Currently, there is a bill in the Vermont legislature being considered on the regulations for short term rental. If anyone wants additional information, they could contact Lynn by email at lynn.forrest@gmail.com.

OLD BUSINESS:
• Status of Animal Control Complaint – Mr. Fitzpatrick Reporting
Mike Fitzpatrick was not in attendance to give the Board any additional information.
A letter has been drafted to provide information on the progress the Selectboard has made addressing the complaint originally received 10.1.2020 from the Carr family. This will be sent to the dog owners and the complainants by email and US Postal Service Tuesday morning. Minutes were read by the Selectboard Chair from the January 18th, 2021 meeting minutes that Mike Fitzpatrick would contact. the dog owners and provide the Board with photographic proof of compliance.

• Emerald Ash Borer – Jay Wilson Reporting
March 2020 the Town received information regarding the Emerald Ash Borer infestation in the State of Vermont, which was first identified in 2018. The invasive disease ~as most recently found i~ Londonderry, VT. Wilson noted there is a current estimation of between 1,400- 1,500 Ash Trees in the Town’s Right of Way. The board has received a document provided by the State of VT to help to determine the trees that are infected and need to ·be removed or saved via a chemical treatment plan of action. Huber, Selectboard member asked about forming workshops for home/ landowners to be included in the plan so they could consider how they could help to reduce the tree infestation. The Board asked Jay to follow up with Bill Guenther, and if they could plan to meet with the Board.
Ann Golob requested that the Emerald Ash Borer information be placed on the Town of Newfane’s website.

NEW BUSINESS:
Personnel Policy
Conflict of Interest Policy
Selectboard Rules of Procedure
Financial Policy
This will be on the next agenda, April 5th for the Board for approval.

CORRESPONDENCE:
1. Thank you card from the Schreyer Family-Expressing their appreciation that the “The Village
of Newfane” painting by local artist and resident Ted Schreyer was selected as the cover on
the 2020 Newfane Town Report.
2. The Gathering Place – Update on the services provided during COVID. They have beeh
delivering care packages and activity packets to their clients. They are also hosting “Porch
Visits” to our area Seniors to keep the fellowship with the participants they serve in our
community.
3. Prevent Child Abuse – The agency sent a letter noting the month of April is “Prevent Child
Abuse Month” and are requesting local support of “Plant a Pinwheel Garden” during the
month of April. Selectboard Huber made a recommendation to the other Board members
that they donate from their Selectboard stipend, $20.00 each, to fund a “Pinwheel Garden” in
front of the Town Office. Those in attendance agreed.
Wannetta was asked to submit the form on the board members behalf
4. SeVEDS & Brattleboro Development Credit Corporation – Email from Alex Beck requesting the
results of Town Meeting votes on appropriations Wannetta emailed Alex Beck the results of this year’s Town Meeting by Australian ballot.
5. Rock River Preservation presentation to Selectboard – The Newfane Selectboard received an
anonymous letter. Chair Sanborn stated the letter will not be read publicly but is available for
review to the public by making an appointment with the Administrative Assistant to the
Selectboard.

PAY ORDERS:
1. Payroll Warrant No. #11103           Amount$ 5,315.78
2. Payroll Warrant No. #11104          Amount$ 5,030.37
3. Payroll Warrant No. #11105          Amount$ 4,418.88
4. Account Payable No. # 21019       Amount $ 81,595.82
. ADJOURN:

Angela Sanborn made a motion to adjourn. Meeting adjourned at 7:40 pm.
Respectfully Submitted
Administrative Assistant
Wannetta Powling