Author Archives: Wannetta Powling

Selectboard Meeting Agenda 

Monday, April 15th, 2024, 6:00 p.m.

https://us06web.zoom.us/j/97227911757#success      www.zoom.us/joinameeting
ID: 972 2791 1757                  Passcode: 352680
Please Note: Newfane will now require Zoom participants to remain muted. If they wish to be recognized, they must raise their hand, and the Chair will identify them before they are unmuted.

  • CALL MEETING TO ORDER
  •  CONFIRM PROPERLY WARNED
  • ADDITIONS/AMENDMENTS TO THE AGENDA
  •  APPROVAL OF MINUTES
      April 1sth, 2024, Regular Minutes
  • ROAD FOREMAN’S & ROAD COMMISSIONER’S REPORT
    Gravel & Ditch Stone- Open Bids
    Access permit – Dean Wilson
  •  ADMINISTRATIVE ASSISTANT’S REPORT                                                                                             Lister  – Flynn property abatement request
  • COMMITTEE REPORT 
  • SCHEDULED MEMBERS OF THE PUBLIC
    Ruck-Up – Pamela Spalding
  • UNSCHEDULED MEMBERS OF THE PUBLIC
  • NEW BUSINESS
  • OLD BUSINESS / FOLLOW-UP ITEMS (10 Minutes per topic)
    Town Beautification (Chevalier)
    FEMA buyout of South Newfane General Store (Golob)
    ARPA Funds Updates (Golob)
    Personnel Policy changes/ recommendation (Johnson-Aplin/Chevalier)
  • CORRESPONDENCE
     Nancy Rysz – letter plow damage to the yard
  • PAY ORDERS
  • ADJOURN

 

Planning Commission Special Meeting Agenda

April 13, 2024
Time: 10:00 am
Location: Zoom

 Join Zoom Meeting
https://us02web.zoom.us/j/86548699856?pwd=S3NSU1p3UzNodVBSSGNhbVdoVk9ZQT09

Meeting ID: 865 4869 9856   Passcode: 917708
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AGENDA

  1. Call To Order
  2. Additions to the Agenda
  3. Public Comment
  4. New Business
    1. Planning Commission seat vacancy – update and discussion
  5. Adjournment

 

NEWFANE PLANNING COMMISSION SPECIAL MEETING

MINUTES of March 28, 2024

COMMISSION MEMBERS PRESENT: Kate Gehring, Nolan Edgar, Jane Douglas, James Bressor

OTHERS PRESENT: Bill Morse, Merle Tessier (Newfane Zoning Administrator)

CALL TO ORDER
The meeting was called to order at 6:05 pm.

ADDITIONS/AMENDMENTS TO THE AGENDA
None.

MINUTES
A motion was made by Nolan and seconded by Kate to accept the meeting minutes of February 16, 2024 and March 14, 2024 as amended. The motion passed unanimously by voice vote.

PUBLIC COMMENT
Bill Morse commented about the inconvenience of Planning Commission meeting times.

OLD BUSINESS
Bylaw Modernization Grant:
Bill Morse commented on the Bylaw change recommendation presentation made by Windham Regional Commission. No further update, the Commission is waiting for draft language from Windham Regional Commission.

Use of ARPA funds as a revolving loan fund for housing:
Nolan will reach out to Sue Fillion about the Town of Brattleboro’s revolving loan fund. Kate shared suggestions from Gretchen Havreluk for the Town of Newfane related to the MTAP program. Gretchen will attend the next Newfane Selectboard meeting.

Zoning Administrator position:
Kate said she has been trying to reach a resident who has expressed an interest in the position, but they haven’t connected yet. Merle shared some issues that may need the commission’s attention: a definition for a tiny home on wheels; and possibly radio towers for ham operators, although federal regulations may preempt local zoning bylaws.

Short-term Rentals:
Commission members briefly discussed the similar STR ordinances used by Chester and Londonderry, and agreed that they like how both towns clearly state the purpose of the ordinance. Commissioners agreed to review various STR regulations more thoroughly and discuss the issue in more detail in an upcoming meeting.

Development Review Board (DRB) update:
No update.

Broadband update, Deerfield Valley Communication District:
Jane gave update on recent work with the Deerfield Valley Communications Union District. Jane said the district now has more than 200 paying customers. Stamford and Readsboro are wired. Crews are now wiring Whitingham.

Report-back from Town Meetings and/or Selectboard meetings:
None.

Neighboring Town Planning Commission Collaboration:
No update.

2024 Southern Vermont Economy Summit attendance:
Kate said she believed the town had registered the four commission members for the event.

NEW BUSINESS
Agenda setting for next meeting:
Commissioners discussed items to be put on the next regular meeting agenda.

Planning Commission vacancy:
Kate announced Planning Commission seat vacancy.

CORRESPONDENCE
Kate shared on brief email from the town of Windham.

ADJOURNMENT
A motion was made by James and seconded by Jane to adjourn the meeting at 7:35pm. The motion carried unanimously by voice vote.

Respectfully Submitted,
Nolan Edgar

NEWFANE PLANNING COMMISSION SPECIAL MEETING

MINUTES of March 14, 2024

COMMISSION MEMBERS PRESENT: Kate Gehring, Nolan Edgar, Jane Douglas, James Bressor

OTHERS PRESENT (Zoom): Ann Golob (Newfane Selectboard), Sue Westa (Windham Regional Commission), Mike McConnell (Windham Regional Commission), Bill Morse, Annie Landenberger, T. Breeze Verdant

CALL TO ORDER
The meeting was called to order at 6:00 pm.

ADDITIONS/AMENDMENTS TO THE AGENDA
None.

MINUTES
None.

PUBLIC COMMENT
Bill Morse made comments regarding the current housing bylaws in Newfane and the difficulties in developing new housing.

OLD BUSINESS
Bylaw Modernization Grant:
Sue Westa and Mike McConnell from Windham Regional Commission reviewed their responses to Commissioner’s questions regarding the Bylaw change recommendations provided by Windham Regional Commission. Windham Regional Commission will provide further clarification and wording for the Planning Commission to review before moving forward.

Use of ARPA funds as a revolving loan fund for housing:
The Newfane Selectboard set aside a portion of the ARPA funds and they are awaiting a proposal from the Planning Commission. Ann Golob explained the new MTAP state program and that Newfane is one of the Towns that has been authorized to use the program. Ann will start talking with the person assigned to work with Newfane.

Zoning Administrator position:
No update.

Short-term Rentals:
No update.

Development Review Board (DRB) update:
No update.

Broadband update, Deerfield Valley Communication District:
Jane gave update on recent work with the Deerfield Valley Communications Union District. Jane was reappointed as a representative.

Report-back from Town Meetings and/or Selectboard meetings:
Commissioners commented on Town Meeting attendance. The Planning Commission will try to be present at the next Selectboard meeting.

Neighboring Town Planning Commission Collaboration:
Commissioners will put together another meeting with neighboring town Planning Commissioners to discuss collaboration.

NEW BUSINESS
Dummerston Local Hazard Mitigation Plan review:
Commissioners confirmed review of documents sent out by Dummerston.

2024 Southern Vermont Economy Summit attendance:
A motion was made by Jane and seconded by James that all four Commissioners attend the Southern Vermont Economy Summit. The motion passed unanimously by voice vote. Kate will request that Wannetta Powling register the Commissioners for the event.

Agenda setting for next meeting:
Commissioners discussed items to be put on the next regular meeting agenda.

Planning Commission vacancy:
Kate announced Planning Commission seat vacancy.

CORRESPONDENCE
None.

ADJOURNMENT
A motion was made by James and seconded by Jane to adjourn the meeting at 8:00pm.
The motion carried unanimously by voice vote.

Respectfully Submitted,
Nolan Edgar

Selectboard Regular Meeting Agenda

Monday, April 1st, 2024, 6:00 p.m.

https://us06web.zoom.us/j/97227911757#success
www.zoom.us/joinameeting      ID: 972 2791 1757                  Passcode: 352680

 

Please Note: Newfane will now require Zoom participants to remain muted. If they wish to be recognized, they must raise their hand, and the Chair will identify them before they are unmuted.

  •  CALL MEETING TOORDER                                                        6:00 P.M.
  •  CONFIRM PROPERLY WARNED 
  •   SPECIAL PRESENTATION
                    Municipal Technical Assistance Program (MTAP) -Gretchen Havreluk
  • ADDITIONS/AMENDMENTS TO THE AGENDA
  • APPROVAL OF MINUTES                                                          6:45 P.M.
                   March 18th, 2024, Regular Minutes
  • ROAD FOREMAN’S & ROAD COMMISSIONER’S REPORT  6:50 P.M.
    Re-Adopt Road & Bridge Standards
    Access Permit  505 South Wardsboro Rd – Dean Wilson
    Fitzgerald Environmental –  Stream Bank Stabilization Parish Hill Bridge
  •  ADMINISTRATIVE ASSISTANT’S REPORT                                                                                                               None
  • COMMITTEE REPORT
  • SCHEDULED MEMBERS OF THE PUBLIC                                  7:00 P.M.
  • UNSCHEDULED MEMBERS OF THE PUBLIC                            7:15 P.M.              
  • NEW BUSINESS                                                                             7:30 P.M.
  • OLD BUSINESS / FOLLOW-UP ITEMS                                       7:45 P.M.
    1. Town Beautification (Chevalier)
    2. FEMA buyout of South Newfane General Store (Golob)
    3. ARPA Funds Updates (Golob)
    4. Personnel Policy changes/ recommendation (Johnson-Aplin/Chevalier)
    5. Adopt ( Amended) Purchasing Policy
    6. From 3.18.24, sign the approved Financial and Selectboard Rules of Procedure Policy
  • CORRESPONDENCE
         Carol Hesselbach Memo – Dutton Liquor License  Renewal
  • PAY ORDERS
  • ADJOURN

 

Planning Commission

Regular Meeting Agenda March 28, 2024
Time: 6:00 pm Location: Newfane Town Office & Zoom

Join Zoom Meeting
https://us02web.zoom.us/j/82676654682?pwd=V2R3emJRMUVEbVR6S2NCTUpxcW1kUT09
Meeting ID: 826 7665 4682 Passcode: 275060
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AGENDA

  1. Call To Order
  2. Additions to the Agenda
  3. Review and Approve Minutes
  4.  Public Comment
  5. Old Business
    1. Bylaw Modernization Grant – update & review recommendations
    2. Use of ARPA funds as a revolving loan fund for housing – update & discussion
    3. Zoning Administrator position – update
    4. Short-term Rentals – update and discussion
    5. Development Review Board (DRB) update
    6. Broadband update, Deerfield Valley Communication District
    7. Report back from Town Meetings and/or Selectboard meetings
    8. Neighboring Town Planning Commission Collaboration – update
    9. 2024 Southern Vermont Economy Summit attendance – update
  6. New Business

    1. Agenda setting for next meeting
    2. Planning Commission vacancies (1 vacant seat
  7. Correspondence
  8. Adjournment

NEWFANE SELECTBOARD

Regular Meeting Monday, March 18th,   2024

https://us06web.zoom.us/j/97227911757#success
(copy and paste the link into your web browser)
https//zoom. Us/join            Meeting ID:  972 2791 1757 Passcode:  352680

BOARD MEMBERS PRESENT: Angela Litchfield, Katy Johnson-Aplin, Ann Golob (Zoom), Jeffrey Chevalier, and Mike Fitzpatrick.

PRESENT:  Joe Mariano, Todd Lawley, Peter Kelleher (BCTV), and Wannetta Powling (Administrative Assistant).

Zoom:  Jay Wilson (Road Foreman), Christopher Williams (Road Commissioner), Jane Douglas (Planning Commission), and Kate Gehring (Planning Commission).

CALL TO ORDER:  The meeting was called to order at 6:00 p.m. by Selectboard Chair Angela Litchfield.

CONFIRM PROPERLY WARNED:  Powling confirmed the meeting had been properly warned.

ADDITIONS/AMENDMENTS TO AGENDA:  
None

APPROVAL OF MINUTES:
March 4th, 2024, Regular Minutes.
Fitzpatrick made a motion to accept the March 4th minutes, and Chevalier seconded.
The motion passed.

Monday, March 11th Organizational
Fitzpatrick made a motion to accept the March 4th minutes, and Johnson-Aplin seconded.
The motion passed.

ROAD FOREMAN’S & ROAD COMMISSIONER’S REPORT:

  1. I never heard anything back from the insurance company on the Adams Hill Road Bridge, so I reached out to the trucking company today and left a phone message.
  2. We have filled out the work permit with VTrans for the borings at Loop Rd. and expect that to be done in early April.
  3. I was in contact with Fitzgerald Environmental about the project near the Green Iron Bridge and they will get the proposal out this week.
  4. W. building supply has proposed trading the gravel from the stream they will be removing this summer for some fill.
  5. I have a Salt Shed meeting tomorrow but with Ron Bell not being in contact I don’t think there will be any updates.
  6. We have switched to MSK for the engineering on the gravel pit. I have a phone call with them on Wednesday.
  7. I have attached a couple forms that need signatures. (disregard already completed).

Fitzpatrick made a motion to accept the Road Foreman’s report and Chevalier seconded.

Discussion:
#4) Golob made a motion to approve the trade of stream gravel from W.W. Building supply for equal Town fill, and Johnson-Aplin seconded. Fitzpatrick mentioned that it could cause trouble with the Town’s Act 250 permits. Litchfield asked Wilson to confirm with the engineer Bill Jewell if this would impede the Act 250 processes. Golob amended her motion to read, “Pending approval from Bill Jewell.”
The motion passed.

#6) Golob made a motion to sign the MSK engineering, and Johnson-Aplin seconded.
The motion passed.
Golob asked for a follow-up on the Dover Road and Parrish Hill Project.

Discussion ensued.
Powling was asked to find documents from 2011 for the Selectboard to review concerning the maintenance and care of work done during Hurricane Irene. These documents could be a template for drafting a similar agreement with Triebert and Ross.

The Chair called a vote to accept the Road Foreman’s Report.
The motion passed.

Road Commissioner Appointment:
 Discussion ensued:
Comments were heard from Christopher Williams (Zoom), Joe Mariano, and Todd Lawley.

Golob made a motion to appoint Christopher Williams as Road Commissioner and Fitzpatrick seconded the motion.
The motion passed.

ADMINISTRATIVE ASSISTANT’S REPORT: 

  1. It is recommended that you set up a different email for Selectboard Business and not use your personal emails.
  2. I highly recommend re-adopting the current Policies until the preferred changes and recommendations have been reviewed by VLCT or the Town Attorney.
  3. I would like to schedule April 1st for the Selectboard to see the website presentation for design ideas with Revised.
  4. This Saturday, March 23rd, from 9 am to 2:30 pm, Lake Moray in Fairlee, V.T., is hosting an in-person-only Selectboard Essentials Training. Will anyone be going?

Fitzpatrick made a motion to accept the Administrative Assistant Report and Johnson-Aplin seconded.

Discussion:
         #2) Re-Adopting Newfane Policy.
The Purchasing Policy was tabled until April 1st (Litchfield requested an amendment).

The Personnel Policy was tabled until April 1st (Johnson-Aplin to follow up with VLCT).

The Rules of Procedure for the Newfane Selectboard,
Golob made a motion to readopt the Rules of Procedure, and Johnson-Aplin seconded.
The Motion passed.

 The Newfane Financial Policy
Golob made a motion to readopt the Financial Policy, and Chevalier seconded.
The Motion passed.

#3) Golob asked if the website proposal could be emailed to her. The Selectboard agreed to schedule the website design presentation for April 1st.

The Chair called a vote to accept the Administrative Assistant’s Report.
The motion passed.

Appointment:
Windham Regional Commission:
Golob made a motion to appoint James Bressor for the second WRC representative from Newfane, and Fitzpatrick seconded.
The motion passed.

Planning Commission:
Johnson-Aplin made a motion to appoint Kate Gehring for a one-year term, and Chevalier seconded.
The motion passed.
COMMITTEE REPORT:
Windham Regional Commission (WRC)-
Golob clarified the March 11th WRC email regarding the Vermont Agency of Administration (AOA) Municipal Technical Assistance Program (MTAP) and the direct funding from MTAP. WRC has assigned Gretchen Havreluk to support Newfane to seek grant opportunities.
Golob was willing to contact Havreluk and invite her to the Selectboard Meeting to understand her availability and how she has assisted other towns in improving infrastructure development.

Treasurer:
Brown left loan documents for the Selectboard to sign for the Gravel Pit revolving loan at Brattleboro Savings and Loan.

Fitzpatrick made a motion to approve signing the revolving loan documents, and Chevalier seconded.
The motion passed.

 SCHEDULED MEMBERS OF THE PUBLIC:
None

UNSCHEDULED MEMBERS OF THE PUBLIC:
None

NEW BUSINESS
None

OLD BUSINESS:

  1. Town Beautification (Chevalier)
    No other design applications have been submitted. It was proposed that the deadline be moved to April 1st.
  2. FEMA buyout of South Newfane General Store (Golob)
    Sub-grant approval is still pending.
  3. ARPA Funds Updates (Golob) Resolution for ARPA Allocations
    Golob made a motion to move the ARPA funds into the General Fund, and Fitzpatrick seconded.
    The motion passed.
    Current ARPA information has been updated on the Town website.
  1. Personnel Policy changes/ recommendation (Johnson-Aplin/Chevalier)
    Tabled until April 1st, 2024
  1. Nancy Rysz, two letters, and Travis Thomason from the USDA –NRCS.
    Discussion:

The letters were dated March 11th and March 18th. Fitzpatrick had not been able to make the site visit to review the reported issues again.

The Selectboard has made attempts to help find local, state, and federal agencies to address Ms. Rysz’s anxiety and frustration over the emergency work done during Hurricane Irene. On different visits to the property, Board members have had lengthy discussions of alternatives, including a buyout. Golob mentioned that the property held family sentimental value and family history and the owner had expressed no interest in a buyout.

Johnson-Aplin moved to draft a letter to Ms. Rysz for Litchfield to review; Chevalier seconded.
The motion passed.

 

CORRESPONDENCE:
Morris Dancers – Permission to dance Memorial Day weekend near the Court House.
Fitzpatrick moved to approve the request; additional approval from the Court House is still needed, and Johnson-Aplin seconded.
The motion passed.

Golob, who attended remotely, left the meeting at 6:59 pm.

PAY ORDERS

  1. Payroll # 11670                 $  6,247.15
  2. Payroll # 11671                 $  6,127.35
  3. AP # 24020                        $ 118,213.42

Chevalier made a motion to approve the pay orders. Fitzpatrick seconded. The motion passed.

ADJOURN:

Johnson-Aplin made a motion to adjourn. The meeting was adjourned at 7:10 p.m.

Respectfully submitted,
Wannetta Powling,
Administrative Assistant
AG/AL

 

 

 

 

Selectboard Meeting Agenda

Monday, March 18th, 2024, 6:00 p.m.

https://us06web.zoom.us/j/97227911757#success      www.zoom.us/joinameeting      ID: 972 2791 1757                  Passcode: 352680

Please Note: Newfane will now require Zoom participants to remain muted. If they wish to be recognized, they must raise their hand, and the Chair will identify them before they are
un-muted.

  • CALL MEETING TO ORDER

  • CONFIRM PROPERLY WARNED                                                                                                               
  • ADDITIONS/AMENDMENTS TO THE AGENDA
  • APPROVAL OF MINUTES
  1. March 4th, 2024, Regular Minutes
  2. March 11th, 2024, Organizational Meeting
  • ROAD FOREMAN’S & ROAD COMMISSIONER’S REPORT
    Commissioners Appointment
  • ADMINISTRATIVE ASSISTANT’S REPORT
    Policy Review
    The appointments for WRC and PC
  • COMMITTEE REPORT                                                                                                                                   Windham Regional Commission –Golob
    Vermont Agency of Administration (AOA) Municipal Technical Assistance Program (MTAP)
  • SCHEDULED MEMBERS OF THE PUBLIC
  • UNSCHEDULED MEMBERS OF THE PUBLIC
  • NEW BUSINESS

  • OLD BUSINESS / FOLLOW-UP ITEMS (10 Minutes per topic)
    1. Town Beautification (Chevalier)
    2. FEMA buyout of South Newfane General Store (Golob)
    3. ARPA Funds Updates (Golob)
    4. Personnel Policy changes/ recommendation (Johnson-Aplin/Chevalier)
    5. Rysz letter regarding flood damage at 65 Baker Brook Road – NRCS -Travis Thompson Letter
  • CORRESPONDENCE
    Morris Dancers – Permission to dance Memorial Day weekend near the Court House.
  • PAY ORDERS

  • ADJOURN

 

Monday, March 11th, 2024, Selectboard Organizational Meeting Minutes

https://us06web.zoom.us/j/97227911757#success
(copy and paste the link into your web browser)
https//zoom. Us/join            Meeting ID:  972 2791 1757  Passcode:  352680

BOARD MEMBERS PRESENT:
Angela Litchfield, Ann Golob (Zoom), Katy Johnson–Aplin, Mike Fitzpatrick (phone), and Jeffrey Chevalier.

OTHERS PRESENT: Greg Record, Jane Douglas (Zoom), and Wannetta Powling (Administrative Assistant).

CALL TO ORDER:
The meeting was called to order at 6:00 p.m. by Administrative Assistant Wannetta Powling.

ADDITIONS/AMENDMENTS TO THE AGENDA
Powling requested that DV Fiber be added to the appointments, and a Town Constable needs to be appointed.
Add an item for Old Business at the end of appointments before adjournment; the Certificate of Highway Miles needs to have Selectboard signatures.

ELECT CHAIR, VICE-CHAIR, & CLERK
Golob nominated Angela Litchfield as Chair. Fitzpatrick seconded the nomination.
The motion carried.
The nomination was accepted.
Selectboard Chair Angela Litchfield began running the meeting.

Fitzpatrick nominated Golob as Vice-Chair. Litchfield seconded the nomination.
The motion carried 4/0/1. Golob abstained, and the motion passed.
The nomination was accepted.

Johnson–Aplin nominated Wannetta Powling as Clerk. Fitzpatrick seconded the nomination.
The motion carried.
Powling was elected as Clerk.

MEETING SCHEDULES:

Date, Location, & Time of Regular Selectboard Meetings:
Chevalier made a motion, seconded by Golob, to hold the regular Selectboard meetings on the first and third Monday of each month at 6:00 p.m. at the Newfane Town Office and via Zoom. The motion carried.

BOARD OF HEALTH, LIQUOR CONTROL, AND CANNABIS CONTROL COMMISSION:
Johnson-Aplin made a motion, seconded by Golob, to meet as the Board of Health, the Local Board of Liquor Control, and the Cannabis Control Commission as needed.
The motion carried.

LOCATION FOR POSTING OF NOTICES & MINUTES
Chevalier made a motion, seconded by Johnson-Aplin, to set the official locations for posting notices and minutes as the Newfane Town Office, Moore Free Library, Front Porch Forum, W.W. Building Supply, South Newfane/Williamsville Post Office, and the official Town of Newfane website. The motion carried.

OFFICIAL NEWSPAPER FOR POSTING OF NOTICES & ADVERTISEMENTS
A motion was made by Chevalier and seconded by Johnson–Aplin to name Brattleboro Reformer as the official newspaper. The motion was made to use the Brattleboro Reformer as the posting paper for notices.
The motion carried.

ADD NAME OF NEW CHAIR TO PERSONNEL POLICY (Sign new Personnel Policy)
Copies of the personnel policy were unavailable for the Board to review and make changes for consideration. It will be available at the next meeting for adoption and signing.

CONFLICT OF INTEREST POLICY; SELECTBOARD RULES OF PROCEDURE; FINANCIAL POLICIES
The Conflict-of-Interest Policy, Rules of Procedure, Financial Policies, and Purchasing Policies will be available for the board to review at the next meeting for adoption and signing.

APPOINTMENTS:

ROAD COMMISSIONER:  Tabled until 3/18/2024.

EMERGENCY MANAGEMENT COMMITTEE:
A motion was made by Fitzpatrick and seconded by Johnson–Aplin to appoint Steve Jones, Todd Lawley, Greg Record, Josh Brookes, and Jay Wilson to the Emergency Management Committee. The motion carried.

EMERGENCY MANAGEMENT COORDINATOR:
Johnson–Aplin made a motion and was seconded by Chevalier to appoint Jay Wilson as Emergency Management Coordinator. The motion carried.

DELEGATE TO WINDHAM REGIONAL COMMISSION:
A motion was made by Chevalier and was seconded by Fitzpatrick to appoint Ann Golob as a delegate to the (WRC) Windham Regional Commission.
The motion carried.

DELEGATE TO WINDHAM REGIONAL COMMISSIONTabled until 3/18/2024.

POUND KEEPER:
Johnson–Aplin made a motion and was seconded by Chevalier to appoint Windham County Humane Society as Pound keeper. The motion carried.

FENCE VIEWERS:
Johnson–Aplin made a motion and was seconded by Fitzpatrick to appoint Larry Robinson, Greg Record, and George Friend as Fence Viewers.
The motion carried.

REPRESENTATIVE TO RESCUE, INC.:
Fitzpatrick made a motion and was seconded by Johnson–Aplin to appoint Win Clark as Representative to Rescue, Inc.
The motion carried.

TOWN ENERGY COORDINATOR:
Golob made a motion and was seconded by Chevalier to appoint Kim Friedman as Town Energy Coordinator.
The motion carried.

TREE WARDEN:  Fitzpatrick made a motion and was seconded by Golob to Appoint Bill Guenther as Tree Warden.
The motion carried.

SENIOR SOLUTIONS REPRESENTATIVE: Vacancy

WINDHAM SOLID WASTE MANAGEMENT DISTRICT:
 A motion was made by Johnson-Aplin and seconded by Chevalier to appoint Doris Knechtel with Mike Fitzpatrick as Alternate Representative(s) to Windham Solid Waste Management District.
The motion carried.

VERMONT GREEN-UP COORDINATORS:  Vacant

PLANNING COMMISSION:
Golob made a motion and was seconded by Johnson–Aplin to appoint Nolan Edgar for a three-year term to the Planning Commission.
The motion carried.

PLANNING COMMISSION:
Tabled 3/18/2024 to appoint Kate Gehring for a one- or three-year term to the Planning Commission.

PLANNING COMMISSION:
A motion was made by Johnson-Aplin and was seconded by Golob to appoint James Bressor for a one-year term to the Planning Commission. The motion carried.

DEVELOPMENT REVIEW BOARD:
 A motion was made by Johnson-Aplin and was seconded by Fitzpatrick to appoint David Hull as an Alternate for a three-year term. The motion carried.

DEVELOPMENT REVIEW BOARD:
A motion was made by Fitzpatrick and seconded by Chevalier to appoint David Brown for a three-year term. The motion carried.

WILLIAMSVILLE HALL COMMITTEE:
Johnson-Aplin made a motion, seconded by Fitzpatrick, to re-appoint all the current Williamsville Hall Committee members: Kevin Borella, Jon Julian, Maggie Kemp, Kate Conway, Kassie Rubico, Steve Levine, Dale Stevens, Francine (“Penny”) Tuerk, Austin Rice, and Eben Viens.
The motion carried.

TOWN OFFICE BUILDING COMMITTEE:
 A motion was made by Golob and was seconded by Chevalier to re-appoint Mike Fitzpatrick, Melissa Brown, Jay Wilson, and Wannetta Powling to the Town Office building committee.
The motion carried.

DELEGATES TO DV FIBER (DEERFIELD VALLEY COMMUNICATIONS UNION DISTRICT):
A motion was made by Johnson-Aplin and was seconded by Chevalier to appoint Jane Douglas as the representative and Luke Stafford and Edward Collins as the alternates to the DV FIBER.
The motion carried.

OPEN ELECTED OFFICIAL’S POSITIONS:

CONSTABLE:
A motion was made by Fitzpatrick and was seconded by Golob to appoint Archer Mayor as Constable.
The motion carried.

The following appointments were missing from the agenda.

DEPUTY HEALTH OFFICER:
A motion was made by Fitzpatrick and seconded by Chevalier to appoint Archer Mayor as Deputy Health Officer.
The motion carried.

GRAND JUROR:
A motion was made by Fitzpatrick and was seconded by Chevalier to appoint Archer Mayor as Constable.
The motion carried.

TRAFFIC CALMING COMMITTEE:
Fitzpatrick made a motion, seconded by Golob, to appoint Katy Johnson-Aplin and Jeff Chevalier as members of the Traffic Calming Committee.
The motion carried.

OLD BUSINESS:
VTrans Certificate of Highway Miles.
Fitzpatrick made a motion and was seconded by Golob to approve the Selectboard’s signing of the Certificate of Highway Miles. Motion passed.

ADJOURNMENT:
Johnson-Aplin made a motion to adjourn at 6:41 p.m.

Respectfully Submitted
Wannetta Powling
Administrative Assistant
AL

Planning Commission Organizational Meeting Agenda

March 14, 2024  Time: 5:45 pm Location: Newfane Town Office & Zoom

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Meeting ID: 869 1722 1959 Passcode: 543211
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AGENDA

  1. Call To Order
  2. Planning Commission Organization – Elect Chair, Vice Chair, & Secretary
  3. Adjournment

Planning Commission Regular Meeting Agenda

March 14, 2024 Time: 6:00 pm Location: Newfane Town Office & Zoom

 Join Zoom Meeting https://us02web.zoom.us/j/86917221959?pwd=L3FqSlY0T2oxdkxUWjZ4Q0xTVGRoZz09
Meeting ID: 869 1722 1959 Passcode: 543211
Find your local number: https://us02web.zoom.us/u/keq3gms9lS.

 AGENDA

  1. Call To Order
  2. Additions to the Agenda
  3. Review and Approve Minutes
  4. Public Comment
  5. Old Business
    • Bylaw Modernization Grant – Review Bylaw change recommendations with Windham Regional Commission
    • Use of ARPA funds as a revolving loan fund for housing – update & discussion
    • Zoning Administrator position – update
    • Short-term Rentals – update and discussion
    • Development Review Board (DRB) update
    • Broadband update, Deerfield Valley Communication District
    • Report-back from Town Meetings and/or Selectboard meetings
    • Neighboring Town Planning Commission Collaboration – update
  6. New Business
    • Dummerston Local Hazard Mitigation Plan review – discussion
    • 2024 Southern Vermont Economy Summit attendance – discussion
    • Agenda setting for next meeting
    • Planning Commission vacancies (1 vacant seat)
  7. Correspondence
  8. Adjournment

NEWFANE SELECTBOARD

Regular Meeting Monday, March 4th, 2024

https://us06web.zoom.us/j/97227911757#success
(copy and paste the link into your web browser)
https//zoom. Us/join            Meeting ID:  972 2791 1757 Passcode:  352680

 

BOARD MEMBERS PRESENT:   Angela Litchfield, Katy Johnson-Aplin, Ann Golob, Jeffrey Chevalier, and Mike Fitzpatrick.


PRESENT
:  Deborah Luskin (Town Moderator), Jon Julian (Williamsville Hall Committee), Marion Dowling, Cristine White, Priscilla Cotton, Greg Lopiccolo, David Hull, (Newfane Anew) Henriette Mantel, Kate Gehring (Planning Commission), Melissa Brown (Treasurer), Austin Rice (BCTV), and Wannetta Powling (Administrative Assistant).

Zoom: Jane Douglas (Planning Commission).

CALL TO ORDER:  The meeting was called to order at 6:00 p.m. by Selectboard Chair Angela Litchfield.

CONFIRM PROPERLY WARNED:  Powling confirmed the meeting had been properly warned.


ADDITIONS/AMENDMENTS
TO AGENDA:  
Correction to the approval of the minutes for Tuesday, February 20th, 2024.

APPROVAL OF MINUTES:
Tuesday, February 20th, 2024, Special Minutes

Johnson-Aplin made a motion to accept the February 20th special minutes, and Chevalier seconded.
Motion passed.

 ROAD FOREMAN’S & ROAD COMMISSIONER’S REPORT:
(Road foreman sick- no report.)

TREASURERS REPORT:
None

ADMINISTRATIVE ASSISTANT’S REPORT: 

  1. I have written out explanations for some of the articles for the Town meeting tomorrow.
  2. I will be out of the office all day on Thursday, which is normally the Selectboard Reorganizational meeting.
    Would you like to move this meeting to Monday, March 11th?
  3. I have followed up with Steve Levine regarding the request for the large antique wagon wheel at the Williamsville Hall; Steve and the Hall Committee agree that it would be better preserved at the Historical Society.

Fitzpatrick made a motion to accept the Administrative Assistant Report, and Golob seconded. Discussion:
It was agreed that the Organizational meeting would be held on Monday, March 11th, at 6 pm.
The vote was called;
the motion passed.

COMMITTEE REPORT:
Planning Commission – Kate Gehring, the following is a letter emailed to the Selectboard. Litchfield read the letter.

To the Members of the Newfane Selectboard:
I write on behalf of the Newfane Planning Commission to let you know that the Planning Commission is working on a proposal for a revolving loan fund for housing that would be funded by a portion of Newfane’s ARPA monies. The primary goal is to offer low-interest loans for Newfane property owners to upgrade existing rental housing or to convert or create apartments or Accessory Dwelling Units (ADUs) in existing buildings and properties.

Housing was one of Newfane residents’ top priorities in the Planning Commission’s 2022 Survey of Newfane residents’ priorities for ARPA funding allocation. Housing needs for local residents have grown more acute over the past two years – and this local issue is compounded by state and national housing shortages.

The Planning Commission has looked at ways to address this issue from several angles. Among them, last year we hosted a panel of speakers who discussed ways to increase housing through incremental development, and loan and grant programs for apartment upgrades available from Windham and Windsor Housing Trust and the state of Vermont. As you know, we are currently working with the Windham Regional Commission on bylaw amendments that are intended to support increased housing access as part of Newfane’s Bylaw Modernization Grant.

Given the time pressure for ARPA funding and, we understand, a growing number of individual requests for private and project-specific grants to be paid from Newfane’s ARPA funds, we want to confirm that we are working on a housing-related proposal. We respectfully suggest that the Selectboard reserve remaining ARPA funds for investment in a public project that responds to the community priorities identified in the Planning Commission’s 2022 survey.

Ann Golob has been assisting us – including the suggestion to explore the possibility of a revolving loan fund – and we appreciate her engagement. Feel free to reach out to me, to Ann, or to Nolan Edgar, Jane Douglas, or James Bressor with any questions.

Many thanks, as always.
Kind regards,
Kate Gehring

Discussion ensued:
Comments and questions were heard from members of the Selectboard, Deborah Luskin, Marion Dowling, and Henriette Mantel.

Golob made a motion to reserve $150,000 for the Revolving Loan fund. Chevalier seconded.
Motion passed.

 

SCHEDULED MEMBERS OF THE PUBLIC:
Town Moderator Deborah Luskin complimented the Selectboard on this year’s town report. A recommendation would be to include the Traffic Calming Committee report in future town reports. Luskin encouraged the Selectboard to apply the auditor’s recommendation to implement Fraud Risk Assessment Protection found on page 82.

Discussion ensued.
Luskin shared Roberts Rules of Procedure and the sequence for discussing Articles and when and how to make a proper motion.

 Newfane Anew Music Committee – Greg LoPiccolo and David Hull
Follow up regarding ARPA request from Tuesday, February 20th Selectboard meeting: Request had been made by the Selectboard for a more detailed estimate of the sound and lighting upgrades proposed for the Union Hall. Greg LoPiccolo and David Hull submitted the request which included an itemized list for equipment totaling $17,844.00 and electrical and carpentry work of $8,000, bringing the total request to $25,844.00.

Discussion ensued:
Local contractors who would do the work included Jerry Stockman, who helped with similar upgrades at the Williamsville Hall, and David Lyons from Townshend. Stockman is a professional technician who has worked at the New England Youth Theater and was able to help get wholesale prices for the equipment to maintain quality and keep the cost affordable.

Fitzpatrick made a motion to grant the total amount of $25,844.00 Johnson-Aplin seconded.
Motion passed 4-1, and Litchfield abstained.

Williamsville Village—Jon Julian and Walter Phelps request ARPA funds to repair and, in some places, replace the sidewalk in Williamsville Village. Julian stated that over time, the sidewalk has suffered neglect. With the road surface being raised, it has been buried in areas. Many sections are broken, and in other areas, they are missing, becoming essentially unusable.

The proposed work would be at the same grade as the roadway, facilitating snowplow work and keeping access to the existing driveways. Julian will follow up with a cost from Evans Construction on the repairs for the sidewalks in Williamsville.

Discussion ensued: The question was raised whether the State offers any grants for sidewalk repair. No one knew. Golob mentioned that the town’s procurement policy would still need to be followed if the town agreed to the expense which would mean putting the request out to bid. It was agreed to continue with Evans Construction to get an estimate so we would know the potential size of the job.

Newfane Cemetery Association Henriette Mantel—Requested $5,000.00 from the ARPA funds; all money will be used to repair and maintain memorials and grounds at the Hill and Woodlawn cemeteries.


Discussion ensued:
Jane Douglas, a trustee of South Newfane Cemetery, commented that there are over 20 cemeteries in Newfane, of which three are privately operated and have their own endowments. This includes the Hill and Woodlawn cemeteries as well as the South Newfane Cemetery and one more on Depot Road. Douglas said this could set a bad precedent and “be heading down a slippery slope” if the town was supporting private cemeteries that had established endowments for this purpose. Otherwise, you would need to consider requests from the other private cemeteries. Douglas raised the question whether the Town of Newfane should reconsider establishing a Cemetery Commission that would include all the cemeteries in Town that wanted to join. The Board asked Douglas if she would investigate whether there would be interest in doing so among those involved in the private cemeteries.


Fitzpatrick made a motion to approve the $5,000 ARPA request for the Newfane Cemetery Association. Golob seconded.
Motion passed.

UNSCHEDULED MEMBERS OF THE PUBLIC:
None

NEW BUSINESS
None

OLD BUSINESS:

  1. Town Beautification (Chevalier)
    Making progress, I will speak with Wilson regarding the steel from the Arch Bridge being moved to his location.
  2. FEMA buyout of South Newfane General Store (Golob)

Waiting for the Sub-Grant approval letter from the Emergency Management, and then to proceed with the appraisal of the property.

Golob contacted four building appraisers,

  • Shawn Sargent estimates $2,500.
  • Leslie Shaw estimates $950.
  • Brian Audio estimated between $1,500-1,800
  • David Buckley estimates $4,000.

Golob recommended Sargent who had the most experience dealing with these types of FEMA buyouts. This would help to ensure that Newfane did its due diligence by offering the property owner a fair appraisal of the property.

Chevalier made a motion to approve Shawn Sargent at $2,500 for appraising the South Newfane General Store properties. Golob seconded. Motion passed. 4/1.

Golob made a motion to authorize Litchfield to sign the contract. Chevalier seconded. Motion passed.

  1. ARPA Funds Updates (Golob) Resolution for ARPA Allocations
    Tabled until March 18th, 2024, meeting in order to allow the Treasurer to calculate the updated account figures.
  2. Personnel Policy changes/ recommendation (Johnson-Aplin/Chevalier)
    None

February 20th Selectboard Meeting-Follow-up:
Selectboard has drafted a letter to address Bill Morse’s letter regarding zoning concerns. It will be mailed this week.

CORRESPONDENCE:

PAY ORDERS

  1. Payroll # 11668                 $  5,730.75
  2. Payroll # 11669                 $  6,592.20
  3. AP # 24019                        $ 35,703.09

Johnson-Aplin made a motion to approve the pay orders. Chevalier seconded.
Motion passed.

 ADJOURN:

Johnson-Aplin made a motion to adjourn. The meeting was adjourned at 8:11 p.m.
Respectfully submitted,

Wannetta Powling,
Administrative Assistant
AL/AG

Newfane Selectboard Agenda

Organizational Meeting Monday, March 11th, 2024 @6:00 pm

https://us06web.zoom.us/j/97227911757#success      www.zoom.us/joinameeting
ID: 972 2791 1757                 Passcode: 352680
Please Note: Newfane will now require Zoom participants to remain muted. If they wish to be recognized, they must raise their hand, and the Chair will identify them before they will be unmuted      

  1.  CALL TO ORDER
  2.  ELECT:                                      CHAIR:            VICE-CHAIR:         CLERK:
  3. MEETING SCHEDULE
      • DATE, LOCATION & TIME OF THE REGULAR SELECTBOARD MEETING
      • BOARD OF HEALTH & LOCAL BOARD OF LIQUOR CONTROL (Usually as needed.)
  1. LOCATION FOR POSTING OF NOTICES & MINUTES
  2. OFFICIAL NEWSPAPER FOR POSTING OF NOTICES & ADVERTISEMENT
  3. ADD THE NAME OF THE NEW CHAIR TO
      •  PERSONNEL POLICY FOR CONTACT (Sign new Personnel Policy)
      • CONFLICT OF INTEREST POLICY;
      • SELECTBOARD RULES OF PROCEDURE;
      • FINANCIAL POLICIES
  4. APPOINTMENTS
      • ROAD COMMISSIONER
      • EMERGENCY MANAGEMENT COMMITTEE
      • EMERGENCY MANAGEMENT COORDINATOR
      • DELEGATES TO WINDHAM REGIONAL COMMISSION
      • POUNDKEEPER (Usually Windham County Humane Society)
      • FENCE VIEWERS
      • REPRESENTATIVE TO THE RESCUE, INC
      • TOWN ENERGY COORDINATOR
      • TREE WARDEN
      • SENIOR SOLUTIONS REPRESENTATIVE
      • WINDHAM SOLID WASTE MANAGEMENT DISTRICT REPRESENTATIVE & ALTERNATE
      • VERMONT GREEN-UP
      • PLANNING COMMISSION
      • DEVELOPMENT REVIEW BOARD & ALTERNATES
      • CONSERVATION COMMISSION
      • WILLIAMSVILLE HALL COMMITTEE
      • TOWN OFFICE BUILDING COMMITTEE
      • ELECTED OFFICIALS POSITIONS OPEN – (APPOINTMENTS FOR 1 YEAR ONLY)
  1. ADJOURNMENT

Newfane Selectboard Meeting Agenda  

  Monday, March 4th, 2024, 6:00 p.m.

https://us06web.zoom.us/j/97227911757#success      www.zoom.us/joinameeting
ID: 972 2791 1757                  Passcode: 352680
Please Note: Newfane will now require Zoom participants to remain muted. If they wish to be recognized, they must raise their hand, and the Chair will identify them before being un-muted.

  • CALL MEETING TO ORDER   
  • CONFIRM PROPERLY WARNED
  • ADDITIONS/AMENDMENTS TO THE AGENDA
  •  APPROVAL OF MINUTES
    February 19th, 2024 Regular Minutes
  •   ROAD FOREMAN’S & ROAD COMMISSIONER’S REPORT.
  •   TREASURER REPORT 
  •   ADMINISTRATIVE ASSISTANT’S REPORT   
  •   COMMITTEE REPORT   
  • SCHEDULED MEMBERS OF THE PUBLIC
    Town Moderator Deborah Luskin
    Newfane Anew Music Committee – Greg LoPiccolo and David Hull
    Williamsville Village -Walter Phelps and Jon Julian
    Newfane Cemetery Association- Henriette Mantel                         
  • UNSCHEDULED MEMBERS OF THE PUBLIC
  • NEW BUSINESS
  • OLD BUSINESS / FOLLOW-UP ITEMS 
        1. Town Beautification (Chevalier)
        2. FEMA buyout of South Newfane General Store (Golob)
        3. ARPA Funds Updates (Golob)
        4. Personnel Policy changes/ recommendation (Johnson-Aplin/Chevalier)
  • CORRESPONDENCE
  • PAY ORDERS
  • ADJOURN

 

NEWFANE PLANNING COMMISSION SPECIAL MEETING

MINUTES of February 16, 2024

COMMISSION MEMBERS PRESENT: Kate Gehring, Nolan Edgar, Jane Douglas, James Bressor

OTHERS PRESENT (Zoom): Ann Golob (Newfane Selectboard)

CALL TO ORDER
The meeting was called to order at 6:04 pm.

ADDITIONS/AMENDMENTS TO THE AGENDA
None.

MINUTES
A motion was made by Nolan and seconded by Jane to approve the February 8, 2024 regular meeting minutes as presented. The motion carried unanimously by voice vote.

PUBLIC COMMENT
None.

OLD BUSINESS
Bylaw Modernization Grant:
Commissioners and Ann Golob reviewed the Bylaw change recommendations provided by Windham Regional Commission. Commissioners agree that clarification is needed on a number of the recommendations. Commissioners will prepare questions to ask Sue Westa at the next joint meeting on March 14, 2024.

Zoning Administrator position:
Ann gave a brief update on the process of selecting a new Zoning Administrator.

Use of ARPA funds as a revolving loan fund for housing:
Ann gave an update about ARPA funds.

CORRESPONDENCE
None.

ADJOURNMENT
A motion was made by James and seconded by Jane to adjourn the meeting at 7:59 pm. The motion carried unanimously by voice vote.

Respectfully Submitted,
Nolan Edgar

Newfane Development Review Board

Hearing Minutes and Decision Application #2024-002 Hearing Date February 13, 2024

Present:
DRB Members: David Cotton (Chairman), Erica Walch (Secretary), Geoff van Kirk (member), Cristine White (member), David Brown (member) Alternate member David Hull was present as a member of the public and not in his capacity of DRB alternate.

Public:
In Person: David and Antonia Belt (applicants), Laurie Merrigan, Lee Petty, Tom Brooks, Greg Record, Sam Bourne, Margot Mayor, Archer Mayor, Gayle Robertson, Greg Lopiccolo, Henriette Mantel

Via zoom: Merle Tessier (Newfane Zoning Administrator), Mandisia Wright
A letter from Beckley Gaudette (lister) was read into the record.

Minutes
A site visit preceded the hearing.
The chairman called the hearing to order at 6:00 PM and all those present were sworn in. David Belt (applicant) described his request, which is to construct a tower approximately 65 feet high on a 140-acre parcel of land (Parcel ID 00B043) addressed at 21 West Street.

The Newfane Zoning Bylaw restricts the height of all new structures in the town to a maximum 35 feet (Section 310.3).

The applicants stated that the tower they wish to build is a metal structure (like a fire tower) with stairs leading to a 20×20 wooden platform with a shed on top of the platform of about 15 feet in height, for a total of 65 feet, exceeding the town limit by 30 feet. The purpose of this tower is for the applicants to enjoy stargazing/astronomy. In order to get a view above the tree line (which is approximately 50 feet), the tower would have to be higher than the treetops.

As a secondary use, they plan to install a solar-powered cellular hotspot and camera (a trail cam) which will broadcast images to the NewBrook Fire Department, with a hope that if a forest fire is spotted it could be more easily fought.

The hearing was then opened to members of the public. Greg Record spoke on behalf of NBFD and said that the applicant had come before them previously to explain his plan. NBFD was concerned that the tower would be accessible to the public and that it would be challenging for rescue of anyone who might fall from the tower, due to the remote location (approximately one mile away from the nearest road). However, NBFD was assured that the tower would have a secure perimeter wall with a locking door and that it would not be open to the public. As for the camera feed, Record said NBFD didn’t think it would make a negative impact, but that as no one would be monitoring the feed 24/7, it remains to be seen whether it would be a helpful tool. NBFD members voted unanimously to support the project, said Record.

Village residents asked about the tower being visible from the village and a letter from a town resident regarding the visibility of the tower was read. Mandisia Wright (via zoom) showed images of line-of-sight projections and elevation drawings that demonstrated that the tower would not be visible from Newfane Village and that the one place likely to have a view of the tower is from the Mantel property on Cemetery Hill Road.

Henriette Mantel stated that she would not like a red roof or bright, reflective metal.

Present villagers averred that the Belts have been good neighbors.

The Belts stated that although they could by right clear cut an acre of land on the side of the land they own facing the village and build a 35-foot tower that would be visible from the village, they are seeking a variance in order to construct something that would not require clear-cutting so many trees and that would not be visible from the village, as they also do not wish to see a structure such as the one they are proposing when in the village.

DRB members stated they appreciated the applicant’s desire to make something that is not widely visible, but expressed concern about setting a precedent that other property owners might wish to build taller structures that exceed the height requirement. However, as this application presents the unique situation of seeking a variance from the height requirement in order to maintain the essential nature of the district and minimize detrimental impact to the public welfare, it is unlikely that a parallel application would be presented to the board. The board reviewed the variance requirements and determined that because of the unique physical circumstances of the site and the desire to preserve the district’s essential character of wooded land, the granting of this variance is warranted.

Walch made the following motion: “to grant the variance to the height restriction and allow the applicants to construct a tower not to exceed 65 feet in height, including the shed above the 20×20 platform, with the following conditions: a locked wall and door preventing access to the structure by the public, non-reflective coating to any metal elements that are above the tree line, and a dark colored roof on the shed structure that sits on the platform”.

White seconded the motion and it passed unanimously.

Respectfully submitted,
Erica Walch
DRB Secretary
February 15, 2024

 

 

 

NEWFANE SELECTBOARD MINUTES

Special Meeting Tuesday, February 20th, 2024

https://us06web.zoom.us/j/97227911757#success
(copy and paste the link into your web browser)
https//zoom. Us/join            Meeting ID:  972 2791 1757 Passcode:  352680

 

BOARD MEMBERS PRESENT:
Angela Litchfield, Katy Johnson-Aplin, and Mike Fitzpatrick.
Zoom: Ann Golob and Jeffrey Chevalier.

PRESENT:  Merle Tessier (Zoning Administrator), Steve Levine (Williamsville Hall Committee), Jon Julian (Williamsville Hall Committee), David Cotton (DRB), Jeff Bodge, Marion Dowling, Cristine White, Priscilla Cotton, Greg Lopiccolo, David Hull, (Newfane Anew) Austin Rice (BCTV) and Wannetta Powling (Administrative Assistant).

Zoom:  Jay Wilson (Road Foreman), Melissa Brown (Treasurer), Jane Douglas (Planning Commission), Dot Maggio (Brookline Selectboard), Stanley Noga Jr. (Brookline Selectboard), Deb Luskin (Town Moderator).

CALL TO ORDER: 
The meeting was called to order at 6:00 p.m. by Selectboard Chair Angela Litchfield.

CONFIRM PROPERLY WARNED:
Powling confirmed the meeting had been properly warned.


ADDITIONS/AMENDMENTS
TO AGENDA:  
Fitzpatrick requested that the Executive Session be moved until after the scheduled members of the public.

EXECUTIVE SESSION:                                                                     

                      1 VSA ~313 (a) (3) Employment matter of public officer or employee.

APPROVAL OF MINUTES:

  1. February 5th, 2024, Regular Minutes
    Fitzpatrick made a motion to accept the February 5th regular minutes, and Golob seconded. Chevalier and Johnson-Aplin abstained.
    Motion passed.

 

ROAD FOREMAN’S & ROAD COMMISSIONER’S REPORT:

  • I sent an email to the insurance adjuster on February 13 about Adam’s Hill Bridge, and I have not heard anything from them yet.
  • We have the cost for the boring tests for the Loop Rd box culvert, and I have attached it.
  • I was in contact with Fitzgerald Environmental about the project near the Green Iron Bridge; they will get back to us if they can send us a proposal for the NRCS work.
  • I have someone (Cody Towner) who will help us on nights and weekends when he is not working his regular job. He already has his CDL and medical card.

Fitzpatrick made a motion to accept Road Forman’s Report, and Golob seconded.

 Discussion:
In regards to looking for someone to help on nights and weekends, Litchfield asked Wilson if he had submitted any employment paperwork and if the CDL driving record had been verified. Wilson stated that the paperwork still needs to be filled out and will report back to the Board if there are any issues.

Litchfield will also follow up with Attorney Fisher on the agreement between Triebert and Ross with the Town of Newfane for the Watershed protection work in the Rock River at the Green Iron Bridge on Parish Hill Road.

Golob asked if Ron Bell had been available to complete the work for the Gravel Pit. Wilson said he had not heard anything from Bell. Fitzpatrick offered to follow up with Bell to confirm that work is nearly completed for the Newfane projects.

Deborah Luskin- For Town Meeting, he town moderator asked Wilson to check that the steps and ramp of Union Hall will be cleared, and to mark at least one space as a designated accessible parking area. Wilson confirmed that he would do so.

Wilson shared that the Norwich University students who have studied the Rock River area will hold a public presentation at the Williamsville Hall on Thursday, February 29th at 6 pm.

The vote was called; motion passed.

TREASURERS REPORT:

Discussion: Resolution regarding the ARPA Allocation; Brown and Golob have spoken with Katy Buckley at VLCT for additional information on the assignment of the ARPA funds before the December 2024 deadline. The resolution was discussed explained the difference between approving expenses and how it is accounted for in our general ledger. The goal of the resolution is to account for the expenses in the general ledger. The Selectboard can proceed with approving expenses as it has in the past and the Treasurer will account for them in the general ledger as town expenses. Moving the funds into the general ledger and out of the ARPA allocation fund will create a surplus. The town auditors will advise on how to address the surplus if it has not been spent at the end of the fiscal year.

It was agreed that the resolution would be held off to the next meeting so Selectboard members could review the resolution.

ADMINISTRATIVE ASSISTANT’S REPORT: 

  1. To follow up on Deborah’s [Luskin] question, I spoke with Marc Gray a month ago and notified him that the Town Meeting will be held at the Union Hall this year. The steps and ramps would need to be given attention.
  2. Town Reports arrived this afternoon. I will begin labeling them tomorrow and send them out when Jay and the road crew can help take them to the Post Office.
  3. I have been gathering information and prices for the new website design. I want to schedule a presentation for the Selectboard after the Town Meeting.
  4. I made copies of the package received on February 7th for you to review. Please let me know how you would like to proceed.

Fitzpatrick made a motion to accept the Administrative Assistant Report, and Johnson-Aplin seconded.

 Discussion:
Nancy Rysz has a package of information she feels needs to be presented to the NRCS and USDA Water Protection agencies and reviewed again. Wilson commented that he believes the NRCS does a one-time fix of flood damages. Rysz was offered a buyout previously but rejected it. Fitzpatrick said he would be willing to go and look at the site with Wilson.

The vote was called; motion passed.

COMMITTEE REPORT:
Williamsville Hall – Steve Levine and Jon Julian came to ask the Selectboard for  ARPA funds to install an emergency generator. The hall has increased usage including hosting community breakfasts, movie nights, the twice-a-week Tai Chi classes, and the Rock River performances.

It served as a meeting place during Tropical Storm Irene. Offering a place for people to get a hot meal, use the restrooms, fill their water bottles, list postings for lost and found items, and get information, the Hall committee noted that the Hall may need to offer emergency shelter in the future, and a generator would help meet their needs.

Doug Clevland – Clevland Electric gave an estimate for a generator of $9,000.00 and an additional $500.00 for installing the propane line.

Fitzpatrick made a motion to approve $9,500.00 of ARPA funds for Williamsville Hall. Chevalier seconded.
Motion passed 5/0.

Golob asked Levine to submit his request for ARPA funds in writing; this would be used to update the ARPA information on the town website.

SCHEDULED MEMBERS OF THE PUBLIC:

Town Moderator Deborah Luskin recommended that the Selectboard review the articles and choose who would be called upon to respond to questions raised by the voters at the town meeting. Litchfield suggested that the Board could do this at their next meeting.

Newfane’s three legislative representatives will appear at the Town meeting to report on issues concerning Newfane.

Luskin asked for contact information for the NewBrook PTO in order to inquire if they would provide food at the Town meeting, Litchfield said would get Luskin that information.

Luskin was invited to return for a follow-up to a pre-Town meeting on Monday, March 4th.

 

UNSCHEDULED MEMBERS OF THE PUBLIC:
Newfane Anew  Music Committee – Greg LoPiccolo and David Hull spoke with the Selectboard about the plans for a monthly local music night at the Union Hall and on the Town Green. The musicians will help by bringing their equipment and lighting for a pro-quality sound and lighting experience. This proposal requests $ 22,000.00 from the ARPA funds to help install equipment in Union Hall in order to bring it up to the same quality as Williamsville Hall. A PA system and lighting system would allow musical events, plays, meetings, and get-togethers to happen at the hall more easily.

Discussion:
Members of the Selectboard asked for a more detailed proposal to be submitted. The Selectboard invited the Newfane Anew Music Committee to return for the March 4th meeting.

NEW BUSINESS
None

EXECUTIVE SESSION:
Litchfield asked for a motion to go into Executive Session to discuss.                                                                       
                      1 VSA ~313 (a) (3) Employment matter of public officer or employee.

Fitzpatrick made a motion to go into Executive Session, and Johnson-Aplin seconded.

Merle Tessier, David Cotton, and Wannetta Powling were invited to attend.

Entered Executive Session at 6:55 pm.

Fitzpatrick made a motion to leave Executive Session, and Johnson-Aplin seconded.

Left Executive Session at 7:19 pm.

No determination was made.

OLD BUSINESS:

  1. Town Beautification (Chevalier)
    One Bench design has been submitted; it was agreed to extend the deadline and spread the word to woodworking crafters and organizations like the NBFD, and PTA, and suggest family memorial tributes. More applications are being requested.

Golob made a motion to extend the deadline for Bench Design until March 15th. Fitzpatrick seconded.
Motion passed 5/0.

  1. FEMA buyout of South Newfane General Store (Golob)

The Town has been approved for the buyout and is awaiting the subgrant agreement letter from the Vermont Emergency Management office. The next step is to hire a property appraiser. Brown gave a list of six appraisers that have been recommended by neighboring towns and Golob has begun to contact them to request a price and timeframe. Per our purchasing policy, if the work can be done for less than $2,000 or requires specialized knowledge, we do not need to put it out to bid.

  1. ARPA Funds Updates (Golob) Resolution for ARPA Allocation

Discussion ensued:
This was discussed as part of the Treasurer’s report.

  1. Personnel Policy changes/ recommendation (Johnson-Aplin/Chevalier)
    None

Follow-up:
Marion Dowling and Cristine White shared concerns at the meeting on February 5 regarding the Article on Gaza.

Golob researched the voter-backed petition with VLCT and confirmed what Dowling and White had reported that the Selectboard has the right to reject a petition if it is not related to town business. At this point in time since the deadline for the warning has passed, VLCT suggested that if there was a preference not to discuss the article, someone could make a motion to effectively “passover” the article at the floor meeting when it comes up. The motion would be to move or postpone the motion indefinitely. VLCT’s recommendation to ask the Moderator for the proper wording. Golob offered to contact Deb Luskin (who had left the meeting at this point) to ask her to report back to the Selectboard at the next meeting.

CORRESPONDENCE:
Email from Brookline Selectboard Chair Dot Maggio– Shared Services with Brookline.
Litchfield read the email. Discussion ensued.
Further discussion is necessary; a follow-up will be held after the town meeting in March.

Email request from Laura Wallingford-Bacon requesting if the Board would agree that the large antique wagon wheel currently located in the Williamsville Hall be donated to the Windham Historical Society.

The Selectboard agreed but would like to confirm with the Hall Committee that they are okay with the donation. Wannetta is to contact the Williamsville Hall Committee.

Chevalier and Golob, who were attending the meeting remotely, left at 8:03 p.m.

PAY ORDERS:
Payroll # 11666               $ 5,976.38
Payroll # 11667               $ 6,51.20
AP # 24018                     $ 102,119.91

Fitzpatrick made a motion to approve the pay orders. Johnson-Aplin Seconded.
Motion passed.

 ADJOURN:
Fitzpatrick made a motion to adjourn. The meeting was adjourned at 8:11 P.M.

Respectfully Submitted,
Wannetta Powling,
Administrative Assistant
AG /AEL

Williamsville Hall Committee Meeting

Minutes, 2/13/24

Attendee:
Steve Levine, Jon Julian, Maggie Kemp, Dale Stevens, Eben Viens and Austin Rice
Meeting called: 7:34 pm

Steve will send Maggie the password for the nest, to have a back-up person in control of the heat.
Steve moved to approve the previous meetings minutes. The vote was unanimous in the affirmative.

Treasurers Report:
Donation Fund balance: $2,133.31
Capitol Fund balance: $46,210.94

Cabaret Summary:
There were 90 attendees. The organizers paid Dan DeWalt $425. There was a $120 alcohol license fee. Insurance was $119.91. Piano Tuner was $150.
There was a net profit of $388.18, half of which ($194.09) went to the Hall. Additionally, the organizers donated $50, bringing the Halls profit to a total of $244.09.

Three Duos Concert also yielded $100 for the Hall.
Raven Averill submitted a bill for $1,379.79 for her painting work.
Steve will meet with Melissa Brown to discuss the recent deposits he has made to the donation fund, as he is not seeing them reflected in the town’s accounting paperwork.

Soup Sales:
Jon submitted his invoice for Soup ingredients and packaging, going back to the 10th of November.
His total expenses came to $513.99. He deducted $113.99, to bring the final bill to the hall down to $400.
Steve reported that Soup sales in November and December yielded $414.
Jon raised the idea of offering meals for pick-up on a monthly basis. It was decided to continue with just soup, before expanding.
Jon agreed to make soup to be available on 2/22 and 2/23. He welcomed prep assistance from other committee members.
It was decided to still use paper containers but to try securing the lids with rubber bands. It was also suggested that a sign be made to make it clear not to squeeze the containers.

MPLC license renewal & upcoming movie:
The fee has been raised to $800. Jon agreed to renew the license under his name again and will be reimbursed by the town.
Jon raised the idea of showing more movies and other streaming events, such as the Super Bowl. The committee was receptive to the idea, noting that in addition to Dale, Austin, and Steve have learned how to set-up the computer and projector for such events. Steve noted however, that before putting on more events, the lackluster attendance to current offerings should be addressed.

Jon also reported that community members have commented that the start times for movies has been too late, and perhaps shifting to 7 pm or earlier would yield a better turnout.

Dale asked why the dates of the February breakfast and movie were pushed back a week. Steve explained it was done to allow more time for publicity. Eben noted that the movie choice was changed as Force Majore may not appeal to as many locals.

Maggie and Jon confirmed that publicity for the upcoming Breakfast and Movie have been posted.

Dale is unavailable for the movie screening on the 23rd, so Austin will handle projectionist duties that evening.

ARPA:
Jon reminded the committee that the town of Newfane has until December 2024 to earmark the remainder of the available ARPA funds, and asked if there were any other projects which could be proposed to the Selectboard.
Steve proposed that the committee ask the Selectboard for ARPA appropriations for a stand-by propane generator for the hall. Reasons for attaining said generator included; protection against pipes freezing during a particularly cold spell, ensuring that the hall could stay open and available for events during a power outage, and having the building be available as an emergency shelter. Doug Cleveland has submitted a quote of $9,000 for the generator installation

Porch Light:
Steve reported that community members have been appreciative of the porch light being left on through the night, and motioned that a light sensor be installed, so have the light only turn on after sun down. The vote was tied at three to three, with concerns raised about the light being off-putting to neighboring home-owners. It was decided that along with the light sensor, there would be changes made to the bulb and fixture to reduce light pollution. After the changes have been made, the topic will be revisted to see if opposed committee members still have reservations.

Park Bench Competition:
Dale reported that he is participating in the Newfane park bench competition and presented his design for a bench to be placed outside the Williamsville Hall. Committee members were receptive of the idea and design.

Proposed Sign:
After a lengthy discussion about Annie Landenberger’s proposed sign, the committee voted against the idea, citing concerns about the aesthetic and effectiveness of design, as well as an opposition to having a permanent fixture. Dale suggested that instead the current sandwich board be customized to have a wooden stand, aiming to be more pleasing to the eye, while still being as legible.

Ongoing Repairs:
Steve reported that the posts in the cellar, the back stairs and the roof all still need to be worked on.
It was decided that due to mold, the carpeting on the stairs needs to be removed, and the carpeting at the bottom on the concrete slab should be removed and replaced with paint. Jon will ask Raven if she is available to take on that job.
Jon will contact Aaron Betts about installing the crown moulding.

 Photo Display:
Steve presented the idea of printing, framing and hanging historical photos of Williamsville in the hall. The committee was receptive, though concerns about the size of the photos were raised. Dale offered that he could up-res the photos before Steve prints them. Steve also suggested hanging pieces by local artists.

Open Mic Night:
Eben proposed that the committee allow Gary Keiser and Linda Sherman DeFretas to start running bi-weekly (2nd and 4th) Wednesday evening Open Mic nights in the downstairs of the hall. The organizers would not charge admission and will have a donation jar out, with proceeds going toward the hall. They will also handle their own promotion. The first event would be on 2/28. The committee unanimously approved the motion.

Facebook Page:
Austin gave an update on the Williamsville Hall Facebook page. A very basic page has been created, and any photos or information which the committee would like to be featured can be sent to Austin to be added to the page. Austin will also make Eben an administrator to help with management and curation.

Adjourned at 9 pm

Selectboard Special Meeting Agenda

Tuesday, February 20th, 2024, 6:00 p.m.

https://us06web.zoom.us/j/97227911757#success
www.zoom.us/joinameeting      ID: 972 2791 1757                  Passcode: 352680
Please Note: Newfane will now require Zoom participants to remain muted. If they wish to be recognized, they must raise their hand, and the Chair will identify them before being un-muted.

 

  •  CALL MEETING TO ORDER                                                                                                                   
  • CONFIRM PROPERLY WARNED
  • ADDITIONS/AMENDMENTS TO THE AGENDA EXECUTIVE SESSION
    1 VSA ~313 (a) (3) Employment matter of public officer or employee                                                  
  • APPROVAL OF MINUTES
    February 5th, 2024 Regular Minutes
  • ROAD FOREMAN’S & ROAD COMMISSIONER’S REPORT
    Emergency Watershed Protection – NRCS Agreement
  • TREASURERS REPORT
  • ADMINISTRATIVE ASSISTANT’S REPORT                                                                                         
  • COMMITTEE REPORT                                                                                                                                         Williamsville Hall – Steve Levine
  • SCHEDULED MEMBERS OF THE PUBLIC
    Deborah Luskin
  • UNSCHEDULED MEMBERS OF THE PUBLIC
  • NEW BUSINESS
  • OLD BUSINESS / FOLLOW-UP ITEMS (10 Minutes per topic) 7:15 P.M.
    1. Town Beautification (Chevalier)
    2. FEMA buyout of South Newfane General Store (Golob)
    3. ARPA Funds Updates (Golob)
      Tabled on February 5th Meeting-  Resolution for ARPA Allocation
    4. Personnel Policy changes/ recommendation (Johnson-Aplin/Chevalier)
  • CORRESPONDENCE
    Email Brookline Selectboard Chair Dot Maggio- Shared Services with Brookline.
    Email request from Laura Wallingford-Bacon regarding a large antique wagon wheel.
  • PAY ORDERS
  • ADJOURN

 

Planning Commission February 8, 2024 Minutes

TOWN OF NEWFANE PLANNING COMMISSION REGULAR MEETING
MINUTES of February 8, 2024

COMMISSION MEMBERS PRESENT: Kate Gehring, Nolan Edgar, Jane Douglas, James Bressor
OTHERS PRESENT (Newfane Town Office): Bill Morse, Jon Julian
OTHERS PRESENT (Zoom):

CALL TO ORDER
Kate called the meeting to order at 6:07 pm.

ADDITIONS/AMENDMENTS TO THE AGENDA
A motion was made by Jane and seconded by Kate to alter the agenda and start with the revolving loan fund for housing discussion.
The motion carried unanimously by voice vote.

MINUTES
A motion was made by Jane and seconded by Nolan to approve the January 17, 2024 special meeting minutes and the January 25, 2024 regular meeting minutes as presented.
The motion carried unanimously by voice vote.

PUBLIC COMMENT
Bill Morse attended the meeting but had to leave early. He will return at a future meeting.

OLD BUSINESS
Use of ARPA funds as a revolving loan fund for housing:
Jon Julian spoke about his experience owning and renovators rental properties in Williamsville. Commissioners discussed with Jon Julian how the Town could better serve renters and people developing housing. Commissioners still seeking feedback on revolving loan funds in other towns.

Development Review Board (DRB) update:
None.

Zoning Administrator position:
Kate gave a brief update on the process of selecting a new Zoning Administrator. The Commission will reach out to a possible candidate.

Bylaw Modernization Grant:
Commissioners agreed to hold a special meeting on February 16, 2024 to discuss and move forward the Windham Regional Commission’s recommended bylaw changes. Commissioners agreed to review the changes before the special meeting.

Short-term Rentals:
No update.

Broadband update, Deerfield Valley Communications District:
Jane gave update on recent work with the Deerfield Valley Communications Union District.

Report-back from Town Meetings and/or Selectboard meetings:
None.

Neighboring Town Planning Commission Collaboration:
No update.

NEW BUSINESS

Agenda setting for next meeting:

Commissioners discussed which items to include on the next meeting agenda.

Planning Commission vacancy:
Kate announced Planning Commission seat vacancy.

CORRESPONDENCE
Email received from the Vermont Community Leadership Network about upcoming workshops. Email received from a school that wants to do a project involving the Planning Commission.

ADJOURNMENT
A motion was made by James and seconded by Nolan to adjourn the meeting at 8:03 pm. The motion carried unanimously by voice vote.

 

Respectfully Submitted,
Nolan Edgar