Author Archives: Wannetta Powling

Monday, March 20th, 2023, Selectboard Regular Meeting Agenda

Please Note: Newfane will now require Zoom participants to remain muted. If they wish to be recognized, they will need to raise their hand, and the Chair will recognize them before being un-muted.

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  • CALL MEETING TO ORDER
  • CONFIRM PROPERLY WARNED
  • ADDITIONS/AMENDMENTS TO THE AGENDA
  • APPROVAL OF MINUTES
    March 13, 2023, Organizational Meeting
  • ROAD FOREMAN’S & ROAD COMMISSIONER’S REPORT
  • ADMINISTRATIVE ASSISTANT’S REPORT                                                                                                   Present the Policies to the Selectboard to re-adopt
    Follow up on Lister Appointments and Windham Regional Commission
  • COMMITTEE REPORT                                                                                                                                   Traffic Calming Committee updates (Johnson-Aplin)
  •  SCHEDULED MEMBERS OF THE PUBLIC 
  •  UNSCHEDULED MEMBERS OF THE PUBLIC   
  • OLD BUSINESS / FOLLOW-UP ITEMS (10 Minutes per topic)                                                                 Cannabis Updates: (Johnson-Aplin)
    Town Beautification suggestions (Chevalier)
    Discuss ideas for a 250-year celebration of Newfane’s founding. (Johnson-Aplin)
    FEMA buyout of South Newfane General Store (Golob)
    ARPA Funds Updates (Golob)
  • NEW BUSINESS
  • CORRESPONDENCE
    Chris Druke – Email regarding storm
  • PAY ORDERS
  • ADJOURN 

MARCH 13, 2023, NEWFANE SELECTBOARD ORGANIZATIONAL MEETING MINUTES

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BOARD MEMBERS PRESENT: Angela Sanborn, Ann Golob, Katy Johnson–Aplin, and Mike Fitzpatrick (phone),
Absent: Jeffrey Chevalier.

OTHERS PRESENT: Greg Record, Peter Kelieher (B.C.T.V), and Wannetta Powling (Administrative Assistant).

CALL TO ORDER: The meeting was called to order at 6:00 p.m. by Administrative Assistant Wannetta Powling.

ADDITIONS/AMENDMENTS TO THE AGENDA
None          

ELECT CHAIR, VICE-CHAIR, & CLERK
Greg Record made a comment that in previous years, the Chair abstained from voting. Since there were only three board members at the beginning of the meeting, Mike Fitzpatrick was contacted and asked to join the meeting via phone. He did so, and nominations continued. Later, Golob checked online and confirmed that the Chair is not required to abstain from voting, but it was agreed that the Board preferred to have a larger number of members present for the appointment of roles.

Ann Golob nominated Angela Sanborn as Chair. Mike Fitzpatrick seconded the nomination.
The motion carried, 3/0/1. Sanborn abstained. The motion passed. The nomination was accepted.

Selectboard Chair Angela Sanborn began running the meeting.

Katy Johnson–Aplin nominated Ann Golob as Vice-Chair. The nomination was seconded by Angela Sanborn the motion carried 3/0/1. Golob abstained the motion passed.
The nomination was accepted.

Katy Johnson–Aplin nominated Wannetta Powling as Clerk. The nomination was seconded by Angela Sanborn. The motion carried 4/0; Wannetta Powling was elected as Clerk.

MEETING SCHEDULES:
Date, Location & Time of Regular Selectboard Meetings:  A motion was made by Ann Golob and seconded by Mike Fitzpatrick to hold the regular Selectboard meetings on the first and third Monday of each month at 6:00 p.m. at the Newfane Town Office and via Zoom.  The motion carried. 4/0.

Board of Health & Local Board of Liquor Control: A motion was made by Katy Johnson–Aplin and seconded by Ann Golob to meet as the Board of Health, the Local Board of Liquor Control, and the Cannabis Control Commission as needed.  The motion carried. 4/0.

LOCATION FOR POSTING OF NOTICES & MINUTES
A motion was made by Mike Fitzpatrick and seconded by Ann Golob to set the official locations for posting notices and minutes as the Newfane Town Office, Moore Free Library, Front Porch Forum, W.W. Building Supply, South Newfane/Williamsville Post Office, and the official Town of Newfane website.  The motion carried. 4/0.

OFFICIAL NEWSPAPER FOR POSTING OF NOTICES & ADVERTISEMENTS
A motion was made by Katy Johnson–Aplin and seconded by Ann Golob to name Brattleboro Reformer as the official newspaper. The motion was made to use the Brattleboro Reformer as the posting paper for notices. The motion carried. 4/0

ADD NAME OF NEW CHAIR TO PERSONNEL POLICY (Sign new Personnel Policy)
Copies of the personnel policy were unavailable for the Board to review and make changes for consideration. It will be available at the next meeting for adoption and signing.

CONFLICT OF INTEREST POLICY; SELECTBOARD RULES OF PROCEDURE; FINANCIAL POLICIESConflict-of-Interest Policy, Rules of Procedure, Financial Policies, and Purchasing Policies for the Board to review will be available at the next meeting for adoption and signing.

APPOINTMENTS:
ROAD COMMISSIONER: A motion was made by Mike Fitzpatrick and seconded by Ann Golob to appoint Christopher Williams as Road Commissioner.   The motion carried 4 /0.

EMERGENCY MANAGEMENT COMMITTEE: A motion was made by Mike Fitzpatrick and seconded by Katy Johnson–Aplin to appoint Steve Jones, Todd Lawley, Greg Record, Josh Brookes, and Jay Wilson to the Emergency Management Committee. The motion carried. 4/0.

EMERGENCY MANAGEMENT COORDINATOR: A motion was made by Mike Fitzpatrick and seconded by Ann Golob to appoint Jay Wilson as Emergency Management Coordinator.  The motion carried. 4/0.

DELEGATE TO WINDHAM REGIONAL COMMISSION: A motion was made by Mike Fitzpatrick and seconded by Katy Johnson–Aplin to appoint Ann Golob as a delegate to (WRC) Windham Regional Commission. The motion carried 3/0/1. Golob abstained.

DELEGATE TO WINDHAM REGIONAL COMMISSION:
The motion was tabled until the March 20th meeting in order to allow the Administrative Assistant time to find out if Shelly Huber was interested in continuing as Newfane’s representative to the WRC.

POUND KEEPER:  A motion was made by Mike Fitzpatrick and seconded by Ann Golob to appoint Windham County Humane Society as Pound keeper. The motion carried. 4/0.

FENCE VIEWERS:  A motion was made by Ann Golob and seconded by Katy Johnson–Aplin to appoint Larry Robinson, Greg Record, and George Friend as Fence Viewers.
The motion carried 4/0

REPRESENTATIVE TO RESCUE, INC.: A motion was made by Mike Fitzpatrick and seconded by Katy Johnson–Aplin to appoint Win Clark as Representative to Rescue, Inc.
The motion carried 4/0.

TOWN ENERGY COORDINATOR:  Vacant

TREE WARDEN:  A motion was made by Mike Fitzpatrick and seconded by Ann Golob to Appoint Bill Guenther as Tree Warden. The motion carried 4/0.

SENIOR SOLUTIONS REPRESENTATIVE:  A motion was made by Mike Fitzpatrick and seconded by Ann Golob to appoint Susan Daignault as representative to Senior Solutions.
The motion carried 4/0.

WINDHAM SOLID WASTE MANAGEMENT DISTRICT:    A motion was made by Ann Golob and seconded by Angela Sanborn to appoint Doris Knechtel with Mike Fitzpatrick as Alternate Representative(s) to Windham Solid Waste Management District. The motion carried. 3/0/1 Mike Fitzpatrick abstained.

VERMONT GREEN-UP COORDINATORS:  Vacant

PLANNING COMMISSION:  A motion was made by Ann Golob and seconded by Katy Johnson–Aplin to appoint Jane Douglas for a three-year term to the Planning Commission.
The motion carried 4/0.

PLANNING COMMISSION:  A motion was made by Mike Fitzpatrick and seconded by Ann Golob to appoint Kate Gehring for a one-year term to the Planning Commission.
The motion carried 4/0.

PLANNING COMMISSION:  A motion was made by Mike Fitzpatrick and seconded by Ann Golob to appoint Maxwell Vandervliet for a one-year term to the Planning Commission.
The motion carried 4/0.

DEVELOPMENT REVIEW BOARD:   A motion was made by Ann Golob and seconded by Angela Sanborn to appoint Lynn Forrest for a three-year term.   The motion carried4/0.

DEVELOPMENT REVIEW BOARD: A motion was made by Ann Golob and seconded by Katy Johnson–Aplin to appoint Erica Walch for a three-year term, expiring March 2026.
The motion carried. 4/0.

WILLIAMSVILLE HALL COMMITTEE: A motion was made by Ann Golob and seconded by Mike Fitzpatrick to re-appoint all of the current Williamsville Hall Committee, Kevin Borella, Jon Julian, Maggie Kemp, Kate Conway, Kassie Rubico, Steve Levine, Dale Stevens, Francine (“Penny”) Tuerk, and Maureen Strickland. The motion carried. 4/0.

TOWN OFFICE BUILDING COMMITTEE:  A motion was made by Ann Golob and seconded by Katy Johnson–Aplin to re-appoint Mike Fitzpatrick, Melissa Brown, Jay Wilson, and Wannetta Powling to the Town Office building committee. The motion carried. 3/0/1 Mike Fitzpatrick abstained.

DELEGATES TO DV FIBER (DEERFIELD VALLEY COMMUNICATIONS UNION DISTRICT) A motion was made by Ann Golob and seconded by Mike Fitzpatrick to appoint Jane Douglas as the representative and Luke Stafford and Edward Collins as the alternate to the DV FIBER; the motion carried. 4/0.

ELECTED OFFICIAL’S POSITIONS OPEN:

LISTER:  Tabled until March 20th Selectboard Meeting.
Bruce Landenberger has expressed interest in the Lister appointment. If he is not available, Doris Knechtel will be contacted to see if she will accept another appointment.

CONSTABLE:  A motion was made by Mike Fitzpatrick and seconded by Ann Golob to appoint Archer Mayor as Constable. The motion carried 4/0

Missing from the Agenda were the appointments for the following.

DEPUTY HEALTH OFFICER: A motion was made by Mike Fitzpatrick and seconded by Ann Golob to appoint Archer Mayor as Deputy Health Officer. The motion carried. 4/0.

GRAND JUROR: A motion was made by Ann Golob and seconded by Katy Johnson–Aplin to appoint Archer Mayor as Constable. The motion carried. 4/0.

ADJOURNMENT:
Ann Golob made a motion to adjourn at 6:44 p.m.

Respectfully Submitted
Wannetta Powling
ALS/AG

Selectboard Special Meeting Agenda, Wednesday, March 15th, 2023 @6:00 pm

Please Note: Newfane will now require Zoom participants to remain muted. If they wish to be recognized, they will need to raise their hand, and the Chair will recognize them before being un-muted.

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  • CALL MEETING TO ORDER
  • CONFIRM PROPERLY WARNED
  • ADDITIONS/AMENDMENTS TO THE AGENDA

  • EXECUTIVE SESSION

Executive Session to discuss a disciplinary or dismissal action against a public officer or employee under the provisions of Title 1, Section 313, Subsection (1) 4 of the Vermont Statues.

  • ADJOURN

 

The Newfane Board of Liquor Control March 13, 2023

Please Note: Newfane will now require Zoom participants to remain muted. If they wish to be recognized, they will need to raise their hand, and the Chair will recognize them before being un-muted.

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The Board of Liquor Control will follow the closing of the Selectboard Organizational Meeting 

 

  •  CALL MEETING TO ORDER
  • CONFIRM PROPERLY WARNED
  • REVIEW APPLICATION  
  1. Dutton Berry Farm – Renewal Application
  • ADJOURN

Selectboard Organizational Meeting Agenda, March 13th 2023

Please Note: Newfane will now require Zoom participants to remain muted. If they wish to be recognized, they will need to raise their hand, and the Chair will recognize them before being un-muted.

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  1. CALL TO ORDER
  2. ELECT                CHAIR:     VICE-CHAIR:    CLERK:
  3. MEETING SCHEDULE  
  • DATE, LOCATION & TIME OF REGULAR SELECTBOARD MEETINGS
  • BOARD OF HEALTH & LOCAL BOARD OF LIQUOR CONTROL (Usually as needed.)
  1. LOCATION FOR POSTING OF NOTICES & MINUTES
  2. OFFICIAL NEWSPAPER FOR POSTING OF NOTICES & ADVERTISEMENTS
  3. ADD THE NAME OF THE NEW CHAIR TO
  • PERSONNEL POLICY FOR CONTACT (Sign new Personnel Policy)
  • CONFLICT OF INTEREST POLICY;
  • SELECTBOARD RULES OF PROCEDURE;
  • FINANCIAL POLICIES
  1. APPOINTMENTS
  • ROAD COMMISSIONER
  • EMERGENCY MANAGEMENT COMMITTEE
  • EMERGENCY MANAGEMENT COORDINATOR
  • DELEGATES TO WINDHAM REGIONAL COMMISSION
  • POUNDKEEPER (Usually Windham County Humane Society)
  • FENCE VIEWERS
  • REPRESENTATIVE TO RESCUE, INC.
  • TOWN ENERGY COORDINATOR
  • TREE WARDEN
  • SENIOR SOLUTIONS REPRESENTATIVE
  • WINDHAM SOLID WASTE MANAGEMENT DISTRICT REPRESENTATIVE  & ALTERNATE
  • VERMONT GREEN-UP
  • PLANNING COMMISSION
  • DEVELOPMENT REVIEW BOARD & ALTERNATES
  • CONSERVATION COMMISSION
  • WILLIAMSVILLE HALL COMMITTEE
  • TOWN OFFICE BUILDING COMMITTEE
  • ELECTED OFFICIAL’S POSITIONS OPEN – (APPOINTMENTS FOR 1 YEAR ONLY)
    8.
     ADJOURNMENT

Draft of the Selectboard Regular Minutes, March 6, 2023,

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BOARD MEMBERS PRESENT:
 Angela Sanborn, Katy Johnson-Aplin, Jeffrey Chevalier, Ann Golob, and Mike Fitzpatrick (Phone)

OTHERS PRESENT:
Austin Rice (BCTV)
Zoom: Jay Wilson (Road Foreman), Wannetta Powling (Administrative Assistant), and Jane Douglas

CALL TO ORDER:
The meeting was called to order at 6:03 pm by Selectboard Chair Angela Sanborn.

CONFIRM PROPERLY WARNED:
Powling confirmed the meeting had been properly warned.

ADDITIONS/AMENDMENTS TO AGENDA:  
None

APPROVAL OF MINUTES:

  1. February 21st, 2023, special meeting minutes.

Golob made a motion to approve the February 21st minutes. Chevalier seconded the motion.
Motion passed 4/0. (Fitzpatrick had not yet joined the meeting.)

ROAD FOREMAN’S & ROAD COMMISSIONER’S REPORT:

  1. We got approved for an Emergency Grant from VTRANS to help with the December 23rd
  2. It seemed like this past week that winter was just beginning. We have been out every day dealing with snow and ice.
  3. The box culvert on Depot Rd. is tentatively going out to bid this week. The plan is to open bids in early April.
  4. There is nothing new to report on the sand/salt shed.

Johnson-Aplin made a motion to accept the Road Foreman’s report. Golob seconded the motion.
Discussion:

Golob questioned if there were any further information on the Town Office renovations. Wilson confirmed that the contractors would be by the office on Thursday to discuss the details of the construction. Anticipating that work will begin on Monday, March 13th, office staff will need to relocate during the work. Movers should be contacted to remove and replace the file cabinets and desks.

The vote was called:
Motion passed 4/0 Fitzpatrick abstained, stating that he had missed the first part of the meeting.

ADMINISTRATIVE ASSISTANT’S REPORT:
(Sanborn read the first three items.)

  1. The Planning Commission Public Hearing on the Floodplain and River Corridor Bylaw revision is scheduled for Thursday, March 23, at 6 pm here at the Town Office. They are asking if Selectboard can confirm that you will be able to attend this hearing.
  2. I have made several attempts to contact Cindy Lawley, both by email and phone messages, to confirm that she will accept the trial offer to clean the Town Office Saturday mornings on a bi-weekly basis.
  3. My computer is experiencing issues with the recent Windows update. I have had to wait and schedule an appointment this week with IT to resolve these issues.
  4. On Thursday, February 23rd, the Treasurer provided the Selectboard with an explanation for some of the Articles needed for the Town Meeting. I was not able to go over this information, nor was I provided a copy. The Treasurer and I in the past have worked on this together. To help the Selectboard answer questions at Town Meetings, I have put together using past information from articles. You should compare the information and use whichever best meets your needs.

Chevalier made a motion to accept the Administrative Assistant’s report.  Fitzpatrick seconded the motion.
Discussion:

  1. March 23 PC Hearing; Sanborn said that she would be available, Johnson-Aplin and Chevalier said it would depend on the outcome of the election at the Town Meeting. Golob was not available to attend the hearing. Tabled until next Selectboard meeting.
  2. Fitzpatrick mentioned that he would contact Ms. Lawley regarding the cleaning.
  3. Johnson-Aplin stated that she knew of the IT issue and was told that 2 Wired Guys were on vacation. Powling was forced to wait until this week to schedule the repairs caused by the Windows update.
  4. Articles that were sent from Brown could have been shared with Powling had she asked the Selectboard members for copies. Johnson-Aplin said that the notes Powling provided in red were helpful.

Discussion of the plans for the Town Meeting. Newfane PTO is providing refreshments. Parking is an issue that was discussed.
The vote was called.
Motion passed 5/0

COMMITTEE REPORT
None
SCHEDULED MEMBERS OF THE PUBLIC
None
UNSCHEDULED
MEMBERS OF THE PUBLIC
None
OLD BUSINESS
Cannabis Updates: (Johnson-Aplin)
None
Town Beautification (Chevalier)
Creating spaces to be together. A Proposal for Using Newfane’s ARPA Funds:
Chevalier discussed a plan that he has been working on to create places where people can come together to sit, to relax, to be with a friend, to meet a neighbor. After two years of the pandemic and all the isolation forced upon us, he noted that this is an opportunity to find new ways to be together, to carve out new spaces within our Town where we can relax and socialize with friends or a place to talk to a new neighbor for the first time. He described an idea where the Town would solicit ideas to create six benches or other seating areas that can be distributed around each of the villages. Using ARPA funds the town would provide a stipend of $2,000 for each bench to be designed and built. The artist would be responsible for bringing the finished bench to the location and the Town would be responsible for the installation. The plan describes details about key structural concerns, materials that can be used (including steel from the old Arch Bridge).

Discussion ensued. The Selectboard endorsed his plan and asked him to complete it so it can be distributed to people who might want to participate. Chevalier agreed and will bring the plan to the next meeting. 

Discuss ideas for a 250-year celebration of Newfane’s founding. (Johnson-Aplin)
Sanborn mentioned that Newfane Anew would like to offer help with ideas for the celebration. Discussion ensued.
Updates on future Newfane Anew meetings will be announced.

FEMA Buy-Out of the South Newfane General Store – (Golob)
No updates from FEMA.

 

ARPA: (Golob)
The first request for the Bylaw Modernization Grant payment reclamation will be given to the Treasurer to send for the payment.
Discussion.

Research of possible grants for investigating sewers: there is one that applies to our situation – requesting an engineering planning advance which can be requested for all three village centers: Newfane village, Williamsville, South Newfane. Looking into understanding some of the details of the grant specifically under what conditions the grant has to be repaid. Windham Regional Commission offered advice on what dollar requests should be asked for planning grants.

Selectboard approval was given to Golob to proceed with contacting other resources and exploring additional information for planning studies for all three villages.

NEW BUSINESS
Town Meeting preparation.
Discussion of plans, reviewed articles, discussed when to arrive.

CORRESPONDENCE
Richard Marek from Windham Historical Society sent a letter requesting $ 10,000 in ARPA funds to help with the renovations for the former Sheriff’s Department.

Golob made a motion to spend $10,000 of the ARPA funds on the Historical Society Preservation. Fitzpatrick seconded the motion.
Motion passed 5/0

Sanborn asked Powling to contact Mr. Marek and notify him of the Boards approval for ARPA funds.

Prevent Child Abuse – Plant a Pinwheel Garden this April to celebrate child abuse prevention month.
Sanborn proposed that the Board use $100 of their compensation on the purchase of one hundred pinwheels for the prevent child abuse garden. All agreed.

The Zoning Administrator shared information that he had received from Green Mountain Power regarding power pole relocations along the Route 30 corridor.  Planned for the spring and summer of 2023.

Raymond Clark Sr. expressed his personal thoughts and concerns on the need to change how the School Tax is figured for older seniors on a fixed income.

Golob mentioned that this was not something that could be changed on a local level, it is a State of VT issue.  Fitzpatrick agreed with the concerns expressed in the letter, and the level of education given to students was not typical of our needs.

The school budget vote is on March 21st and will be held at the NewBrook Fire Department.

Mike Fitzpatrick, who attended remotely, withdrew and left the meeting at 6:58 pm.

 

 PAY ORDERS

1.       Payroll Warrant # 11610                               Amount $       7,036.27
2.       Payroll Warrant # 11611                               Amount $       8,111.37
3.       Account Payable # 23019                             Amount $       824.25
Golob made a motion to approve Pay Orders Chevalier seconded the motion.
Motion passed 4/0

ADJOURN:
Johnson-Aplin made a motion to adjourn. The meeting adjourned at 7:05 pm.

Respectfully Submitted,
Wannetta Powling, Administrative Assistant
ALS / AG

DRB Permit Application Number: 23-01 Findings and Decision March 5, 2023

Town of Newfane, Vermont Development Review Board Appeal of Zoning Administrator Decision Findings and Decision  March 5, 2023

Re: Change of use from food service to retail Permit Application Number: 23-01

Background
Newfane Development Review Board (DRB) held a public hearing February 7, 2023 that was continued to March 1, 2023 to consider appeal of the Zoning Administrator’s action regarding application 23-01 for the change of use from food service to retail at 386 VT Route 30, Newfane (Tax Lot ID# 00D175). Per section 333 of the Newfane Zoning By-Laws, a change of use for a commercial establishment requires DRB approval.

Appellant MJJ Realty LLC (represented by member Jason Freeman) proposes to operate a cannabis retail store at the site of a former restaurant, subject to any and all applicable local, state and federal permit approvals.

Guiding Policy Provisions
Town of Newfane Zoning Bylaw adopted February 19, 2015

Materials Submitted
Preliminary plat showing, among other things, property lines, sketch of right-of-way and parking area.
Findings of Fact
The site plan provided shows adequate parking, trash screening, and lighting for the business per the Newfane Zoning Bylaw

Conclusion of Law
Based on a review of materials submitted and presented testimony the Newfane DRB concludes this application as proposed and when finalized and implemented in accordance with the conditions below does meet town of Newfane zoning criteria.

Decision
Application 23-01 is unanimously approved

Appeal
Pursuant to Title 24 VSA Sections 4471 and 4472, an interested person who has participated in the review of this application may appeal this decision to the Environmental Division of The Vermont Superior Court by certified mail within thirty (30) days of the date this decision is issued. A copy of the notice must also be sent to the Zoning Administrator or the Municipal Clerk who is required to provide a list of interested persons to the appellant within five days of receipt of the Notice. The appellant is required to send a copy of the Notice, via certified mail, to each interested person.

Town of Newfane Vermont
Development Review Board
David Cotton, Chairman

 

DRB Hearing Minutes March 1, 2023, Application 23-01 Part Two

Newfane Development Review Board Hearing Minutes March 1, 2023 Application 23-01

Present:
Jason Freeman, Michael Freeman (members of MJJ Realty LLC), George Lazarakis, David Cotton (DRB Chair), Walt Dadik, DRB, Lynn Forrest, DRB, David Lucido, (zoom) DRB, Erica Walch (DRB Secretary), David Hull (zoom) DRB Alternate)

Town Officials Merle Tessier (zoom) (Newfane Zoning Administrator), Wannetta Powling (Admin Asst to Newfane Selectboard),
Others, In-person: Aurelia Simonds, Tristan Simonds (abutters), Via Zoom: Attny. Sandy Shriver

Minutes
The hearing was called to order at 6:00 PM and applicants and members of the public were sworn in. The DRB unanimously approved the minutes from the first date of this hearing (February 7, 2023).

This hearing had been continued from February 7, 2023. The applicants were asked to bring a revised application and site plan, which they did.

Applicants were joined by Attorney Sandy Shriver, who was representing the applicants and the abutters (Aurelia and Tristan Simonds). Atty Shriver informed the board that the easements on the two deeds allow for parking on the land owned by the Simonds. He further informed the DRB that the applicants are in the process of purchasing that land (parking area) from the Simonds’. There is a delay due to the lack of available surveyors. Once the land is surveyed, the transaction will occur. The DRB was provided with an Agreement to Adjust Boundary Lines related to that pending transaction.

Upon review of the newly submitted plans and application, the DRB decided unanimously that the change of use was permitted, the parking as described was adequate, the trash screening conforms with the by-laws, and the lighting proposed does, too.

The application was approved unanimously and the hearing was adjourned at 6:20 PM.

DRB Hearing Minutes February 7, 2023, Application 23-01

Newfane Development Review Board Hearing Minutes February 7, 2023 Application 23-01

Present:
Jason Freeman, George Lazarakis, Antonio Ciolfi (z) (applicants), David Cotton (DRB Chair),
Walt Dadik, DRB,,Lynn Forrest, DRB, David Lucido, DRB, Erica Walch (DRB Secretary)
Geoff Van Kirk (DRB Alternate), David Hull (z) DRB Alternate), Merle Tessier (z) (Newfane Zoning Administrator), Wannetta Powling (Admin Asst to Newfane Selectboard)

In-person: Paul Dutton, Wendy Dutton (abutters), Tristan Simonds (abutter), Priscilla Cotton

Via Zoom: Attny. Bailey LaFlam and Attny. Andrew Subin from Vermont Cannabis Solutions, on behalf of applicants, Jean Pollock, Beckley Gaudette, Aurelia Simonds (abutter)

Site Visit
A site visit to 386 VT Route 30 was held at 3:00 PM. Applicant showed the proposed layout, including parking area.

Minutes
The hearing was called to order at 6:00 PM and applicants and members of the public were sworn in. The application before the DRB was for a change of use from restaurant to retail and the application listed Cynthia Hubert as the property owner and Michael Freeman as the applicant. Jason Freeman, who appeared in person, stated that when the application was submitted, the sale of the property had not been finalized, but it has now been closed. Applicants were asked to resubmit application that reflects current ownership and proposed use of the property.

A review of the tax map showed that the parking area for the proposed retail store is owned by abutter Tristam and Aurelia Simonds. The applicant presented the deed to their property which includes easements and rights of way for the abutters to access the applicant’s property, but did not present a deed for the parking area (owned by abutters) showing easements or rights of way for the business to park in the parking area. It is understood that there was some such agreement in place for the previous owner of the property (operating as Rick’s Tavern). Tristam Simonds, the owner of the parking area, said he had not been approached by the applicant about using the land for parking.

The applicants gave details about the exterior of the building, which would not undergo any immediate changes, but they stated they might re-side the building in the future. DRB Chairman noted that the site plan was unclear and asked applicants to meet with their architect/planner and present a clearer site plan with parking, entrances and exits along with screening for trash areas with new application.

DRB noted that signage falls under a separate permit application and the rules can be found in section 460 of the Newfane Zoning Bylaw, trash screening can be found in section 452.3 and exterior lighting in section 480.

DRB Chairman asked abutters if they had any comments. Duttons said they had nothing to say. Tristan Simonds asked about an ADA plan and applicants said the Fire Marshall had approved their plan.

DRB Chairman asked for comments from other members of the public. Jean Pollock, Newfane resident, noted her concerns about impaired driving from cannabis customers consuming the product in their cars. Attorneys LaFlam and Subin and applicant Ciolfi noted the strict VT laws prohibiting consumption of cannabis products on the grounds or parking areas of retail stores and stated there would be signage indicating that.

After no additional comments were made by the public, the DRB Chairman continued the hearing without finding until March 1, 2023 at 6:00 PM, at which time the applicants should come back to the DRB with a new application (listing current owner of the building and the proposed usage including lighting, trash screening and parking), a written agreement or legal documentation of easement rights to use the parking area owned by the Simonds, and a clear site plan.

Continued without a decision until March 1, 2023.

Selectboard Regular Meeting Agenda Monday, March 6th, 2023 @6:00 pm

Please Note: Newfane will now require Zoom participants to remain muted. If they wish to be recognized, they will need to raise their hand, and the Chair will recognize them before being un-muted.

https://us06web.zoom.us/j/97227911757#success
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www.zoom.us/joinameeting       ID: 972 2791 1757           Passcode: 352680  

  • CALL MEETING TO ORDER
  • CONFIRM PROPERLY WARNED
  • ADDITIONS/AMENDMENTS TO THE AGENDA
  • APPROVAL OF MINUTES
    February 21, 2023, Special Meeting
  • ROAD FOREMAN’S & ROAD COMMISSIONER’S REPORT
  •  ADMINISTRATIVE ASSISTANT’S REPORT 
  • COMMITTEE REPORT                                                                                                                                 Traffic Calming Committee updates (Johnson-Aplin).
  • SCHEDULED MEMBERS OF THE PUBLIC
  • UNSCHEDULED MEMBERS OF THE PUBLIC
  • OLD BUSINESS / FOLLOW-UP ITEMS (10 Minutes per topic)                                                           Cannabis Updates: (Johnson-Aplin)
    Town Beautification suggestions (Chevalier)
    Discuss ideas for a 250-year celebration of Newfane’s founding. (Johnson-Aplin).                      FEMA buyout of South Newfane General Store (Golob)
    ARPA Funds Updates (Golob)
  • NEW BUSINESS                                                                                                                                           Town Meeting Prep
  • CORRESPONDENCE
      Richard Marek – Historical Society of Windham County – ARPA funds request.
    Plant a Pinwheel Garden this April to celebrate child abuse prevention month

  • PAY ORDERS
  • ADJOURN 

Newfane Selectboard Special Meeting Minutes Draft, Tuesday, February 21st, 2023 @6:00 pm

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BOARD MEMBERS PRESENT: Angela Sanborn, Katy Johnson-Aplin, Jeffrey Chevalier, and Ann Golob. Phone: Mike Fitzpatrick

OTHERS PRESENTJay Wilson Road Foreman (Zoom), Wannetta Powling (Administrative Assistant), Carol Hesselbach, Jane Douglas, Galen Robinson (BCTV).

CALL TO ORDER:
The meeting was called to order at 6:02 pm by Selectboard Chair Angela Sanborn.

CONFIRM PROPERLY WARNED:
Powling confirmed the meeting had been properly warned.
ADDITIONS/AMENDMENTS TO THE AGENDA
Aplin-Johnson requested that we add a discussion of making childcare available at the Town Meeting. Added to Old Business.

APPROVAL OF MINUTES

February 6, 2023, Regular Meeting
Motion to approve: Fitzpatrick; seconded: Chevalier.
Approved 5/0.

February 13, 2023, Special Meeting
Motion to approve: Johnson-Aplin; seconded: Chevalier.
Approved 4/0/1 Abstention.

ROAD FOREMAN’S & ROAD COMMISSIONER’S REPORT

  1. The work we put out to bid on South Wardsboro Road along the brook has been completed.
  2. I met with Ron Bell the engineer for the salt shed and he is trying some different options for the building to see if he can bring the costs down.
  3. Have you given any more thought about whether to bid the Depot Road box culvert or to wait?
  4. The carpenters for the town office are planning on the week after town meeting to start work. They will be coming in next week to go over the work.
  5. I have attached the weight limit letter for mud season; it needs to be filed with the Selectboard and posted in two places.
  6. I have attached the VTRANS mileage certificate to be signed by the Selectboard.

Had hoped to have an update on the gravel pit; waiting to hear from Bill Jewell.

Discussion of bidding oil purchases: suggested looking to put it out to bid in early summer to see if anyone bids on it. Wilson agreed that

Motion to accept Road Foreman’s report: Fitzpatrick; seconded: Golob.

Discussion of the Depot Road box culvert: Fitzpatrick recommended moving forward and putting it out to bid. Wilson pointed out that pricing has gone up significantly recently; seems to be dependent on the availability of the contractors. We have $200,000 put aside for the project; VTrans projects it will cost $284,000. If we put it out to bid, we have to be prepared to pay up to the VTrans estimate if it is a valid proposal. If it goes over $284,000, we are not required to accept the bid. Therefore, our shortfall could be at most $84,000.

Motion to put it out to bid: Fitzpatrick; seconded: Golob.
Approved 5/0.

Weight limit for mud season: Motion to approve posting weight limit for mud season: Golob; seconded: Johnson-Aplin.
Approved 5/0.

Motion to sign VTrans mileage certificate: Fitzpatrick; seconded: Golob.
Approved 5/0.

Vote to accept the Road Foreman’s report: 5/0.

ADMINISTRATIVE ASSISTANT’S REPORT

1.       With talk of Newfane Celebrating its 250 years, I would like to make a recommendation to the Selectboard that we find a contractor that can give the Town Office some much-needed attention. For pride and safety issues, there is paint peeling on the front of the building and around all of the windows. There is a concern for the integrity of the two pillars on the front of the building.

2.       The 2022 Town Report was delivered here to the Town Office today. Does the Selectboard have any concerns or suggestions for distributing the Town Report?

3.       The Planning Commission Public Hearing for the Proposed By-Law changes to the Flood Plain River Corridor that was scheduled for Thursday, February 23rd has been postponed. The new date still needs to be determined.

4.       Cindy Lawley from Brookline has expressed interest in the Town Office cleaning position. She would only be able to do it after hours or on weekends at $35 per hour.

I have spoken with the others in the office, and they only ask that it be on a scheduled day; they would secure sensitive information if needed.

Vote to accept: Fitzpatrick; seconded – Johnson-Aplin.

Distribution of the report: concerns regarding mailing the report because there have been issues with the delivery. Agreement that the report will be mailed out as per usual. The report will also be available on the website. There will be a few additional copies available at the town office. Requested that the Administrative Assistant post it on Front Porch Forum.

Discussion of the Town Office renovations: There is funding still available in our budget to cover additional costs. Agreement to put out to bid the work on the two pillars and the painting. Will meet with contractors about the internal renovations and depending on the cost of the renovation of the two pillars, they may be able to add it to their existing contract. If it is higher than our limit, will issue a new bid.

Discussion regarding hiring Cindy Lawley for cleaning: Decision to go ahead and hire Lawley to clean every other week. Recommended avoiding weekday nights because the office is often used in the evening for committee meetings. Administrative Assistant will follow-up with Lawley; move forward for a three-month trial period. Fitzpatrick recommended Saturday during the day rather than the evening.

Discussion regarding driver who hit a pot hole on Adams Hill Road and is requesting that the town cover his $500 deductible for the repairs. The Board agreed that while we regret the damage, we cannot be held responsible and cannot cover his deductible. Asked Administrative Assistant to contact the driver and let him know our decision.
Vote to accept the Administrative Assistant’s report: 5/0.

COMMITTEE REPORT  

Jane Douglas from the Planning Commission noted that they were sorry that the Thursday meeting on the Hearing for the Proposed By-Law changes to the Flood Plain River Corridor but it was beyond their control.

SCHEDULED MEMBERS OF THE PUBLIC: None.

 UNSCHEDULED MEMBERS OF THE PUBLIC: None.

 OLD BUSINESS / FOLLOW-UP ITEMS

  1. Cannabis Updates: (Johnson-Aplin)

DRB meeting of the former Ken’s Restaurant where the new owners want to open a dispensary was held but it ran into a problem because the land used for the parking lot is owned by the home behind the store. There will be another meeting on March 1 to continue the DRB hearing.

  1. Town Beautification suggestions (Chevalier)
    First draft of the plan to create six benches in each of the villages and in the town forest has been written. A few other people are reviewing the plan and then it will be ready for the Selectboard to review. To pay for this, recommending spending a total of $15,000 from our ARPA funds. Goal is to create an outdoor space where people can come together and be more a part of our town.

Looked into whether we can use the empty town-owned properties on Dover Road for a community garden. We can; there are some restrictions on what can be built on the property but they are fairly flexible as long as we are not building permanent structures. Also discussed the two properties down the street that are on the river and owned by the town. Johnson-Aplin suggested that something could also be done with these properties as well. There are some beautiful plantings on this site.

  1. Discuss ideas for a 250-year celebration of Newfane’s founding. (Johnson-Aplin)
    No updates at this time. Suggestion that Johnson-Aplin work with Newfane Anew to discuss it further. Agreed that they will meet in the near future.
  2. FEMA buyout of South Newfane General Store (Golob)
    No news yet from FEMA. We had a meeting to discuss the possibility of removal of the oil tanks at the site but the critical person was missing from the call so it has been rescheduled for early April. As soon as that meeting takes place, more updates will be available.
  3. ARPA Funds Updates (Golob)
    Update regarding business loans/grants: Golob discussed the research that she did last year with Sanborn on how other towns handle grants/loans to businesses. Golob summarized her concern with making a grant to one business owner: we would be making a grant to a local business, something the town has not done before and does not have a process in place to evaluate applications. Nor is it an idea that has been communicated to other businesses as an option that they can apply for too.

There are several other options being followed by other towns. They include:
In Wilmington, Brattleboro, Dover and Rockingham they have each established a revolving loan fund. Some pay for it with their 1% sales tax. In each case the town has a clear process to award the loans, determine the interest rate and repayment period.

A second option is creating a business plan competition – this has been done by the Brattleboro Development Credit Corp. (BDCC) and by Dover.

A third is for individuals in a town to create their own private fund to assist businesses. This was done in Wilmington after Irene to assist those businesses that were badly affected.

A fourth option is to work with BDCC and consider other options by partnering with them. They recently hired Meg Staloff to run their South Vermont Economy Project.

After reviewing these options, Golob and Sanborn’s recommendation is to consider creating a revolving fund. There is still much we have to learn about how other towns do it but if there is support from the Selectboard, Golob volunteered to continue looking into it with the caveat that she will not have time for at least a month or two. There was agreement that the Selectboard should continue to look into this and come back with more information from this research.

Fitzpatrick mentioned that in Wardsboro they make loans to homeowners who might need help with let’s say the renovation of a septic system. Fitzpatrick agreed to gather more information and share it with Golob to add to her report.

Golob also mentioned that she is looking into seeing if we can get a grant to look at sewer coverage for South Newfane, Williamsville and Newfane. There are many new technologies that do not involve highly expensive sewers to be installed but rather allow smaller, more contained systems.

  1. Town Meeting – making childcare available for Town Meeting (Johnson-Aplin)
    Agreed that Johnson-Aplin will reach out to Deb Luskin to see how she handled it in previous years.
  2. Meeting held at the Sheriff’s Office.
    There was no specific proposal at the February 9th meeting about the Windham County Regional Policing. After Town Meeting, Johnson-Aplin suggested that we may want to talk to other neighboring towns to see if they would want to consider some kind of regional approach – perhaps discussing it with Townshend and Brookline.

NEW BUSINESS: None.

CORRESPONDENCE
Letter from Bobbie Ragouzeos, President of the Board of Trustees of the Moore Free Library and Crowell Gallery requesting $10,100 of ARPA funds to help them cover the cost of updating and maintaining the building: insulation, painting, repair of the front porch. While the estimates from these three bids exceeds $10,100, the Library has funds available in their budget to cover the additional amount.

Golob made a motion to pay $10,100 from our ARPA funds for the Library renovations; seconded by Chevalier. Approved 5/0. Administrative Assistant asked to let Bobbie Ragouzeos know the decision as well as the Treasurer.

EXECUTIVE SESSION
Golob made a motion to go into Executive Session to discuss a disciplinary or dismissal action against a public officer or employee under the provisions of Title 1, Section 313, Subsection (a)(4) of the Vermont Statutes, seconded by Johnson-Aplin. Vote approved: 5/0.
Went into Executive Session at 7:19pm.

The Board came out of Executive Session at 7:54pm. Motion to come out of Executive Session made by Golob, seconded by Chevalier. The decision was to go ahead and move forward.

PAY ORDERS

ADJOURN
Meeting adjourned at 8:17pm. Motion by Golob to adjourn.

Respectfully Submitted,
Ann Golob, Vice Chair

 

 

 

 

Development Review Board Public Hearing, March 1, 2023,

PUBLIC HEARING NOTICE

Town of Newfane Vermont
Development Review Board
P.O. Box 36
Newfane, VT 05345
(802) 365 7772
Fax (802) 365 7692

The Newfane Development Review Board (DRB) will hold the continuation of a public hearing that started on February 7, 2023, on Wednesday, March 1, 2023, at 6:00 PM at Newfane Town Hall 555 Vermont Route 30 in Newfane and via zoom. The hearing will continue to consider the application of Michael M. Freeman for approval of an application for a conditional use/change of use from restaurant to retail cannabis, for the premises located at 386 VT Route 30, Newfane, Tax Lot ID# 00D175.

Per section 333 of the Newfane Zoning By-Laws, a change of use for a commercial establishment requires DRB approval.
The application to be considered at the hearing is available for public review at the Newfane Town office, Monday through Thursday from 8:00 AM to 5:00 PM.

Persons wishing to appear at the public hearing may do so in person or via zoom as well as by a representative or attorney or through a written comment.

Participation in the public hearing portion of these proceedings is a pre-requisite to the right to take any subsequent appeal.

To participate via zoom: Join Zoom Meeting
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Newfane Development Review Board
Erica Walch, Secretary
February 22, 2023

Approved Special Meeting Minutes Monday, February 13, 2023

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https//zoom. Us/join     Meeting ID:  972 2791 1757  Passcode:  352680

BOARD MEMBERS PRESENT:
Angela Sanborn, Katy Johnson-Aplin (Phone), Jeffrey Chevalier, and Ann Golob (Zoom). Absent: Mike Fitzpatrick
OTHERS PRESENTJay Wilson Road Foreman (Zoom), Wannetta Powling (Administrative Assistant)
CALL TO ORDER:
The meeting was called to order at 5:11 pm by Selectboard Chair Angela Sanborn.

CONFIRM PROPERLY WARNED:
Powling confirmed the meeting had been properly warned.

ADDITIONS/AMENDMENTS TO AGENDA:  
None

NEW BUSINESS
Opening sealed bids for the Bank slide repair on South Wardsboro Road. – Sanborn
Three sealed bids were received Monday, February 13th, before the 3 pm deadline.

  1. Bellco Excavating submitted a bid, and it was received at 11:20 am $ 19,000.00
  2. Fitzpatrick Excavating submitted a bid, and it was received at 2:22 pm $ 11,450.00
  3. S. Clark & Son submitted a bid, and it was received at 1:40 pm $ 16,800.00

Sanborn asked Jay Wilson for his comments or recommendations. Wilson confirmed that all three bidders were at the pre-bid meeting. Currently, the brook is running up against the road, and it is paramount to get this work completed before the spring rain. The River Engineer is willing to meet with the successful bidder this week.

Golob made a motion to accept the lower bid from Fitzpatrick Excavating for $ 11,450.  Chevalier seconded the motion.
Motion passed 4/0

ADJOURN:
Johnson-Aplin made a motion to adjourn.
The meeting adjourned at 5:16 pm

Respectfully Submitted,
Wannetta Powling, Administrative Assistant

 

 

 

 

Selectboard Special Meeting Agenda Tuesday, February 21st, 2023 @6:00 pm

Please Note: Newfane will now require Zoom participants to remain muted. If they wish to be recognized, they will need to raise their hand, and the Chair will recognize them before being un-muted.
https://us06web.zoom.us/j/97227911757#success
(copy and paste the link into your web browser)

www.zoom.us/joinameeting       ID: 972 2791 1757                  Passcode: 352680  

  • CALL MEETING TO ORDER
  • CONFIRM PROPERLY WARNED 
  • ADDITIONS/AMENDMENTS TO THE AGENDA
  • APPROVAL OF MINUTES
    February 6, 2023, Regular Meeting
    February 13, 2023, Special Meeting
  • ROAD FOREMAN’S & ROAD COMMISSIONER’S REPORT
    Evaluate oil purchases for heating out to bid to lock in a lower price.
    Update Town Office Repair
  • ADMINISTRATIVE ASSISTANT’S REPORT
  • COMMITTEE REPORT
  • SCHEDULED MEMBERS OF THE PUBLIC
  • UNSCHEDULED MEMBERS OF THE PUBLIC
  • OLD BUSINESS / FOLLOW-UP ITEMS
    (10 Minutes per topic)
    Cannabis Updates: (Johnson-Aplin)
    Town Beautification suggestions (Chevalier)
    Discuss ideas for a 250-year celebration of Newfane’s founding. (Johnson-Aplin).
    FEMA buyout of South Newfane General Store (Golob)
    ARPA Funds Updates (Golob)
  • NEW BUSINESS
  • CORRESPONDENCE
  • EXECUTIVE SESSION:
    Executive Session to discuss a disciplinary or dismissal action against a public officer or employee under the provisions of Title 1, Section 313, Subsection (a)(4) of the Vermont Statutes.
  •  PAY ORDERS
  • ADJOURN

Special Meeting Agenda Monday, February 13, 2023, 5:00 pm

Please Note: Newfane will now require Zoom participants to remain muted. If they wish to be recognized, they will need to raise their hand, and the Chair will recognize them before being un-muted.

https://us06web.zoom.us/j/97227911757#success
(copy and paste the link into your web browser)

www.zoom.us/joinameeting     ID: 972 2791 1757         Passcode: 352680  

  •  CALL MEETING TO ORDER
  •  CONFIRM PROPERLY WARNED
  • ADDITIONS/AMENDMENTS TO THE AGENDA

  • NEW BUSINESS
    Open sealed bids for the Bank slide repair on South Wardsboro Road,
  • ADJOURN

 

Approved Selectboard Regular Meeting Minutes from Monday, February 6, 2023

This document is a DRAFT of the Selectboard minutes

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https//zoom. Us/join       Meeting ID:  972 2791 1757 Passcode:  352680

BOARD MEMBERS PRESENT: Angela Sanborn, Katy Johnson-Aplin, Jeffrey Chevalier, Ann Golob, and Mike Fitzpatrick (phone).
OTHERS PRESENTAustin Rice (Producer BCTV), and Wannetta Powling (Administrative Assistant).
Zoom:  Jay Wilson (Road Foreman), Carol Hesselbach, Jane Douglas, Paul Hansen, Katy Gehring.

CALL TO ORDER:
The meeting was called to order at 6:00 pm by Selectboard Chair Angela Sanborn.

CONFIRM PROPERLY WARNED:
Powling confirmed the meeting had been properly warned.

ADDITIONS/AMENDMENTS TO AGENDA:  
Johnson-Aplin asked to add the purchase of an Owl 3 to New Business.
Golob asked to add the letter received from Nancy Rysz to the Road Foreman’s report.

APPROVAL OF MINUTES:

  1. January 17, Special Meeting minutes.
    Golob made a motion to approve the January 17 minutes. Johnson-Aplin seconded the motion. Motion passed 5/0.

ROAD FOREMAN’S & ROAD COMMISSIONER’S REPORT:

  1. The South Wardsboro Road repair is out to bid, and the bids are due Monday, the 13th. Is it possible to do a 5-minute zoom meeting that day after 3:00 pm to award the repair work?
  2. The sand/salt shed group had a meeting recently to go over the costs which are very high, if the Selectboard is ok with it we would like to pursue changing the structure to a fabric covered dome and see if we can get that structure done with the money we have. It would still have to meet all the requirements because we would be using grant money but hopefully it would be more affordable.
  3. I emailed you all the information on the Depot Rd box culvert project.

Fitzpatrick made a motion to accept the Road Foreman’s report.  Golob seconded the motion. Discussion ensued:

  1. Meeting to open sealed bids for the W. Wardsboro Bank Slide Repair. Selectboard agreed to meet on Monday, February 13th, at 5 pm.
  2. Selectboard agreed to the recommended changes for the sand /salt shed (using fabric covered dome) to lower the cost of construction. Wilson said he would give updates as they come in from the engineer.
  3. Depot Rd Box Culvert project estimate is expected to cost $83,000 more than the Town had budgeted. Tabled until the February 21st meeting to allow for further review of the engineer plans.

Golob asked for an update on the Town Office Repair.  Wilson responded that the heating and cooling was already on site and work should begin in March. Carpenters had planned to start late February. Wilson will confirm the dates and give updates at future meetings.

Sanborn called the vote to accept the Road Forman’s Report.
Motion passed 5/0.

Nancy Rysz, property owner from 65 Baker Brook Road, sent a letter to the Selectboard regarding the damage from Hurricane Irene and the response from NERC regarding the repairs that she felt were inadequately installed.

  • Sanborn asked if, after Wilson had reviewed the documentation, could he give his recommendation.

Wilson’s response to Mrs. Rysz’s letter and her reference to Scott Jensen was that Jensen was no longer on this project. After having numerous conversations with the others involved from NERC Department, it appears that all efforts have been exhausted. Designs for the work would likely be permitted; the issue going forward is the funds to pay for the estimated $10,000 or $12,000. The only recommendation for the work on private property would be for the owner to pay for the expense of the repairs.

Discussion continued:
Sanborn recommended resending the letter that the Selectboard had previously sent to Mrs. Rysz.

Wilson asked Golob if she would give the report on the progress of the Gravel Pit.

  • Golob mentioned that a sound report had been received and appears to be positive. There were recommended suggestions to manage the sound; all are reasonable and easily doable.
  • Wilson added that the other tests have been completed included the archeological study of the site, sound, and the actual phased site plan.
  • A traffic study may be the next required step. Engineer Bill Jewell will be able to advise us on what needs to be done next.

Sanborn asked Wilson to keep this on his report as a monthly follow-up item.

ADMINISTRATIVE ASSISTANT’S REPORT: 

  1. Sheriff Mark Anderson has sent an invitation to the Board or its representative to attend a discussion about how to provide regional policing service. This meeting is on February 9th, from 10-12, at the VT EMS Academy at 1096 VT RT 30. There is an option for Zoom. This information is attached to this report.
  2. As of January 25th, Hendrik van Loon has submitted his letter of resignation effective immediately from the (DRB) Development Review Board.
  3. Chair of the DRB David Cotton has submitted Erica Walch for the remainder of Mr. van Loon’s term. He is asking the Selectboard to appoint Geoff van Kirk as an alternate.
  4. The Selectboard will make reappointments at the organizational meeting following Town Meeting. However, Selectboard has received a letter from Maxwell Vandervliet expressing his interest in continuing as a member of the PC.
    You were aware that Ken Estey would not be willing to accept a reappointment to the Planning Commission (PC).
  5. The draft of the 2022 Town Report was proofed by members of the Town Office before I sent it to the printers.
  6. February 20th is a federal holiday; would you like to meet on Tuesday, February 21st?
  7. Tuesday, February 7th, is the DRB Hearing to consider a change of use permit for the former “Ricks Tavern” property.
  8. Wednesday, February 8th at 9 am, VLCT is providing training for Moderator/ Town Meeting Tune-Up.
  9. Thursday, February 9th at 6 pm, the Planning Commission meeting has scheduled guest speakers to discuss housing issues.
  10. Thursday, February 23rd, at 6 pm, the Planning Commission will hold its Public Hearing for the Proposed By-Law changes to the Floodplain- River Corridor.

Fitzpatrick made a motion to accept the Administrative Assistants report.  Golob seconded the motion.
Discussion ensued:

  • Golob and Sanborn expressed interest in attending the regional policing service on Thursday, February 9th.

Fitzpatrick made a motion to accept the recommendations to the DRB.  Johnson-Aplin seconded the motion.
Motion passed 5/0.

  • Powling will send out the acceptance letters for Appointment to the DRB for Walch and Van Kirk.
  • The selectboard meeting will be on February 21st at 6 pm.

A motion to approve the Administrative Assistants Report was called.
Motion passed 5/0.


COMMITTEE REPORT
Traffic Calming Committee update (Johnson-Aplin).
There are no detailed updates. The Traffic Calming Committee held its second meeting; the discussion went well. The next scheduled meeting is on Tuesday, February 28th, at 6 pm.

Planning Commission Update (Jane Douglas).
Jane Douglas indicated that she would like to extend her appointment on the Planning Commission.

  • Douglas mentioned that she had attended a recent BDCC (Brattleboro Development Credit Corporation) meeting that discussed available ARPA Grants that can be applied for through the State of Vermont. A recommendation is to explore this with Windham Regional Commission for possible transportation grants, floodplain money, or any other needs Newfane has.
  • DV Fiber now has paying customers. Things are moving along.
  • Douglas asked what the Selectboard plans are for Newfane ARPA the money not yet spent. Golob mentioned that she is giving an update during Old Business.

SCHEDULED MEMBERS OF THE PUBLIC
None

UNSCHEDULED MEMBERS OF THE PUBLIC
None

OLD BUSINESS
Cannabis Updates: (Johnson-Aplin)
No updates for cannabis. The DRB will be holding a public hearing on February 7th to review the first application for a Cannabis establishment (formerly Rick’s Tavern).
Johnson-Aplin, Sanborn, and Chevalier discussed attending the DRB hearing Tuesday evening.

Town Beautification (Chevalier)
Jeff Chevalier discussed several potential projects to help beautify the town, including the installation of:

  • Six benches around town created by local artists.
  • An archway near the Town Forest with detailed maps.
  • To create a community garden space on the vacant lots on Dover Road including raised garden beds and picnic tables. 

Discussion ensued:

Chevalier mentioned that to accomplish these ideas, volunteers will be needed. A volunteer workday could be something to think of doing.
Sanborn recommends that if there is anyone wishing to volunteer, please contact our Administrative Assistant at the Town Office.

Discuss ideas for a 250-year celebration of Newfane’s founding. (Johnson-Aplin)
No updates.

FEMA Buy-Out of the South Newfane General Store – (Golob)

The signed documents from David Livingston, the property owner, have been sent to the State. The State has signed off on the matching letter for the amount not covered by FEMA. FEMA will review the paperwork, and this process could take up to six months.

Follow-Up Item:

Golob- There were questions raised from the last meeting regarding the retaining wall and the tanks.
Alyssa Sabetto from the WRC set up a meeting with Jay Wilson, VT Emergency Management, and Golob for Monday, February 13, in the morning. We will report back at the next Selectboard meeting.

ARPA:
Newfane received a total of $ 441,000. To date, four approved expenditures have been made.

  1. By-Law Modernization application fee and matching funds
  2. DV Fiber
  3. New Emergency Generators
  4. Newfane Anew

To date we have approved the spending of $90,000, leaving approximately $331,000. All this information has been placed on the Town website. In addition, three other projects have been discussed.

  1. Moore Free Library
  2. Historical Society Windham County
  3. Business Grants

Sanborn and Golob have researched what other Towns in the area have done to address business support. This can be discussed in more detail at the next meeting of the Selectboard.

Golob discussed that last April, we had several presentations at the Selectboard meetings. To address housing, we applied for and received a bylaw modernization grant from the state. This will enable us to hire a consultant to help work with Newfane on tweaking the Zoning By- laws to make them more hospitable to building more housing. The other big issue would be related to wastewater management. Obviously, Newfane can’t afford to put sewers in the whole town.  Newfane may need to consider doing a study to learn what would be possible. We also can look into what funds might be available for wastewater planning from the State.

Golob made a recommendation to research what the options might be.  Golob offered to do this research and talk with WRC.

Discussion ensued:

Johnson- Aplin asked if the State ARPA funds are available for the pedestrian friendly streets program that the village of Newfane is discussed. Sanborn said she would bring this up at the next meeting.

Golob mentioned that the Town Beautification projects could be a future use for the Town’s ARPA funds.

NEW BUSINESS
Johnson-Aplin made a recommendation to purchase the Owl 3 [the Owl 3 (Next Gen) 360-Degree, 1080p HD Smart Video Conference Camera, Microphone, and Speaker (Automatic Speaker Focus & Smart Zooming] for Zoom meetings and for when BCTV is not covering the meetings.

Fitzpatrick agreed, stating that anything that will help to make an improvement for these Zoom meetings is worth it.

Golob made the motion to purchase Owl 3. Fitzpatrick seconded the motion.
Motion passed 5/0.
Powling agreed to make the purchase.

CORRESPONDENCE
Mike McConnell Windham Regional
is seeking a primary contact for Act 172 Municipal Energy Resiliency Project to ensure that information gets out to people in a timely manner.

Powling provided her information as a contact person. Golob asked that Ken Estey be contacted to see if he was involved with this Municipal Energy Project and to let Jay Wilson know that the Selectboard was volunteering him as another contact person. Sanborn volunteered as a Board member to receive the email information too.

Moore Free Library. Thank you letter from Board member Marie Tattersall for the appropriation funds.

EXECUTIVE SESSION

  • Executive Session to discuss a disciplinary or dismissal action against a public officer or employee under the provisions of Title 1, Section 313, Subsection (a) (4) of the Vermont Statutes.

Golob made a motion to move into Executive Session. Fitzpatrick seconded the motion.
Motion passed 5/0.
Selectboard entered Executive Session at 7:05 pm.

Discussion ensued:
At 7:25, Sanborn asked Administrative Assistant Powling to join the meeting.

Chevalier made a motion to leave Executive Session. Fitzpatrick seconded the motion.
Motion passed 5/0.
Selectboard exited Executive Session at 7:30 pm.

The decision of the Selectboard: Was to table further discussion until February 21 meeting.

Mike Fitzpatrick, who attended remotely, withdrew and left the meeting at 7:30 pm.

PAY ORDERS

  1. Payroll Warrant # 11605                                Amount $       5,949.18
  2. Payroll Warrant # 11606                                Amount $       7,062.26
  3.  Payroll Warrant # 11607                                Amount $       5,006.74
  4. Account Payable # 23015                              Amount $       2,500.00
  5. Account Payable # 23017                              Amount $   976,116.60

Chevalier made a motion to approve Pay Orders. Johnson-Aplin seconded the motion.
Motion passed 4/0.

ADJOURN:
Johnson-Aplin made a motion to adjourn. The meeting adjourned at 7:40 pm.

Respectfully Submitted,
Wannetta Powling, Administrative Assistant
ALS/AG

 

 

February 9th, 2023, NOTICE EMERGENCY WARNING

NOTICE EMERGENCY WARNING

 Members of the Newfane Selectboard will attend A Public Discussion Held at the Vermont EMS Academy 1096 VT -30 Newfane VT Sponsored by the WINDHAM COUNTY SHERIFF’S OFFICE To discuss providing a regionalized policing service That supports rural towns

Thursday, February 9th, 2023, To join (Zoom) information

Angela Sanborn, Chair Date: February 9th, 2023

 

Regular Meeting Agenda Monday, February 6th, 2023 @6:00 pm

Please Note: Newfane will now require Zoom participants to remain muted. If they wish to be recognized, they will need to raise their hand, and the Chair will recognize them before being un-muted.

https://us06web.zoom.us/j/97227911757#success
(copy and paste the link into your web browser)

www.zoom.us/joinameeting       ID: 972 2791 1757                  Passcode: 352680

  • CALL MEETING TO ORDER

  • CONFIRM PROPERLY WARNED

  • ADDITIONS/AMENDMENTS TO THE AGENDA

  • APPROVAL OF MINUTES
    January 17, 2023, Special Meeting
  • ROAD FOREMAN’S & ROAD COMMISSIONER’S REPORT
    Evaluate oil purchases for heating out to bid to lock in a lower price.
  •  ADMINISTRATIVE ASSISTANT’S REPORT                                                                                                Resignation Letter
    Appointment  Recommendation & Interest
  •   COMMITTEE REPORT                                                                                                                                Traffic Calming Committee updates (Johnson-Aplin).
  •   SCHEDULED MEMBERS OF THE PUBLIC                                                
  •  UNSCHEDULED MEMBERS OF THE PUBLIC      
  • OLD BUSINESS / FOLLOW-UP ITEMS (10 Minutes per topic)
    1. Cannabis Updates: (Johnson-Aplin)
    2. Town Beautification suggestions (Chevalier)
    3. Discuss ideas for a 250-year celebration of Newfane’s founding. (Johnson-Aplin).
    4. FEMA buyout of South Newfane General Store (Golob)
    5. ARPA Funds Updates (Golob)
  • NEW BUSINESS
  • CORRESPONDENCE
    1. Windham Regional Commission – Email regarding the Act 172, Municipal Energy Resilience Grant Program.
    2. Moore Free Library –Thank you for the support letter.
  • EXECUTIVE SESSION:
    Executive Session to discuss a disciplinary or dismissal action against a public officer or employee under the provisions of Title 1, Section 313, Subsection (a)(4) of the Vermont Statutes.

  • PAY ORDERS

  • ADJOURN