Category Archives: Board of Selectmen Meeting Minutes

May 6, 2022 Selectboard Minutes

Zoom Meeting   https://zoom.us/joinameeting     ID: 972 2791 1757   Passcode: 352680

BOARD MEMBERS PRESENT:   Angela Sanborn, Katy Johnson- Aplin, Jeffrey Chevalier, Ann Golob (via Zoom), and Mike Fitzpatrick (phone)

OTHERS PRESENT:   Austin Rice from B.C.T.V., and Wannetta Powling, Steve Levine (via Zoom)

CALL TO ORDER:  The meeting was called to order at 6:00 pm by Selectboard Chair Angela Sanborn.

ADDITIONS/AMENDMENTS TO AGENDA:   

APPROVAL OF MINUTES:

    1. May 2nd,   2022, Regular Meeting

Ann Golob made a motion to approve the May 2nd regular meeting minutes. Katy Johnson- Aplin seconded. Motion passed 5/0.

    1. May 2nd, 2022, Board of Liquor Control

Jeff Chevalier made a motion to approve the May 2nd Board of Liquor Control minutes. Katy Johnson- Aplin seconded. Motion passed 4/0/1. Mike Fitzpatrick abstained.

ROAD FOREMAN’S & ROAD COMMISSIONER’S REPORT:

    1. The Arch Bridge cement footings were poured on the south end on Friday.
    2. Re: Gravel pit Act 250 application: I had the meeting with Bill Jewell and Lial Will from the State of Vermont; they are coming up with a plan to address the little seasonal stream that goes through the gravel pit. Bill is also working on the archeological part of the permit process.
    3. I have sent all the documents to the VTrans right of way person for 254 Depot Rd. Hopefully, we can get a clear R.O.W. certificate.
    4. I asked Melissa Brown to check with the town auditors about moving the money from Retreatment and Bridge Contracted Services in the current budget to the Capital Fund. The Selectboard just must vote on doing so.
    5. The State sent two people to do a hydraulic study for the culvert at the entrance to Loop Rd. on Friday, and they will have a study done in a couple of weeks.
    6. I met with the person doing the bee pollinator gardens today. He liked the two lots across from Newell’s and will be getting back to the Selectboard.

Mike Fitzpatrick made a motion to accept the Road Forman’s Report. Ann Golob seconded.

 Discussion:

Katy Johnson- Aplin made a motion to move the money in Retreatment and Bridge Contracted Services to the Capital Fund. Mike Fitzpatrick seconded. Motion passed 5/0.

No further discussion –

Motion on the table to accept the Road Forman’s Report, the vote was called. 

Motion passed 5/0

ADMINISTRATIVE ASSISTANT’S REPORT: 

  • I sent Rescue the RSVP for the meeting Thursday, May 19th @ 6:30, regarding the long-term effect of Brattleboro’s decision to drop services.
  • I completed the May 11th V.L.C.T. “Legal and Effective Meetings” training. I have made copies of the PowerPoint for your review.
  • On Tuesday, May 24th starting at 10-noon, there is the V.L.C.T. presentation on Regulating Cannabis, “What Municipal Officials need to know.” I will be out of the office – if you would like to attend – I can still register you this week.
  • Some of you will be attending the remote Economic Summit next Thursday, May 26th. You should have received an email confirmation and login information.
  • Jay may have mentioned that May 19th will end the 30-day waiting period for the Condemnation on 254 Depot Road.
  • I would like to share with you some information regarding the Town Office building.
    1. The building was painted in September 2017 – the walls inside were painted later that fall.
    2. The research shows that the floors have not been refinished since 1984.
    3. The ability to do training or hold conversations in the main room is increasingly difficult. Sometimes impossible.
    4. The building committee would like to revisit the idea of modest renovations and present them to the Selectboard on the June 20th

Mike Fitzpatrick made a motion to approve the Administrative Assistant’s Report. Katy Johnson- Aplin seconded.

Motion passed 5/0.

COMMITTEE REPORT:

SCHEDULED MEMBERS OF THE PUBLIC:

UNSCHEDULED MEMBERS OF THE PUBLIC: 

OLD BUSINESS:

  1.  ARPA Funding Opportunities: A brief update was provided by Ann Golob and Angela Sanborn. They have meetings scheduled with the Brattleboro Development Credit Corporation and are in the process of gathering material to discuss how the town could establish a business grant program.

  2. Cannabis Law: Katy Johnson- Aplin did not have any additional information and is waiting to learn more after the webinar on May 24th. Administrative Assistant – Wannetta Powling was asked to share her research on how Towns in Windham County are handling Cannabis issues. Of the 22 towns in Windham County currently, there are:
  • Eight that have approved retail Cannabis
  • One that rejected Cannabis
  • Ten have not acted
  • Three that were unavailable

Currently, only Brattleboro is benefiting from the local 1% sales tax. Dover could benefit from the tax if they were to approve retail Cannabis; as of May 16th, they were among the towns that had not acted. Eight of the ten towns that have not acted acknowledged that it has not come up on the Selectboard Agenda or discussed at Town Meeting.

  1. Williamsville Grange Upgrades

Steve Levine joined the meeting via Zoom to discuss the steps being taken by the Williamsville Hall committee to get the needed estimates for the repairs. Steve is meeting with contractor Randy Clark in the next few weeks to get an estimate on some of the repairs and the cover over the outside stairway.

Hall Committee members have family members that may be able to assist with grant research. This could help defray the cost and maximize the amount of work that can get done.

Discussion ensued regarding purchasing two air purifiers for both up in the hall and in the kitchen and dining area. Mike Fitzpatrick made a motion to approve spending up to $1,200 from hall expenses. Jeff Chevalier seconded.  Motion passed 5/0.

Coming events will include the following: a once-a-month community breakfast starting in June, and the Rock River Players will perform several One-Act Plays.

NEW BUSINESS: 

CORRESPONDENCE:

(Attending remotely, Ann Golob and Mike Fitzpatrick withdrew and left the meeting at 6:27.)

PAY ORDERS:

    1.    Payroll Warrant No#11568                           Amount $   5,207.35
    2.    Payroll Warrant No#11569                            Amount $   4,760.24
    3.    Accounts Payable No# 22025                        Amount $   194,820.76

Jeff Chevalier made a motion to approve Pay Orders. Katy Johnson- Aplin seconded                    Motion passed 3/0

ADJOURN:   Jeff Chevalier made a motion to adjourn. Meeting adjourned at 6:40 pm.

Respectfully Submitted, Wannetta Powling, Administrative Assistant

Monday, May 2nd, 2022, Selectboard Minutes

Meeting   https//www.zoom.us/join         Meeting ID:  972 2791 1757   Passcode:  352680

BOARD MEMBERS:  Angela Sanborn, Ann Golob, Jeffrey Chevalier, and Katy Johnson-Aplin

Phone @ 6:10 Mike Fitzpatrick

OTHERS PRESENT:  (In-Person) Steve Levine, Janine Rose, Norbert Benaiche, Austin Rice B.C.T.V, and Wannetta Powling (Zoom) Jay Wilson, Jane Douglas, Edward Collins, Sheriff Mark Anderson, and Sergeant Chris Norton

CALL TO ORDER:

The meeting was called to order at 6:00 pm by Selectboard Chair Angela Sanborn.

 

ADDITIONS/AMENDMENTS TO AGENDA:  

None

 

APPROVAL OF MINUTES:

  • April 18th, 2022, Regular Meeting

Ann Golob made a motion to approve the April 18th Regular Meeting Minutes. Katy Johnson- Aplin seconded the motion. Motion passed 4/0.

  • April 18th, 2022, Board of Liquor Control

Ann Golob made a motion to approve the April 18thBoard of Liquor Control Minutes. Katy Johnson-Aplin seconded the motion.  – Motion passed 4/0

ROAD FOREMAN’S REPORT:

  1. The Arch Bridge cement footings are complete on the Williamsville end, and they hope to be forming up the south end by the end of the week.
  2. I have a meeting next week with Bill Jewell and Lial Will from the State of Vermont to address the little seasonal stream that goes through the gravel pit. Bill is also working on the archeological part of the permit process.
  3. The 30-day waiting period is almost up for the 254 Depot Rd. condemnation process.
  4. The new small truck that we started the replacement process 13 months ago is now complete, and we should be seeing it very soon.
  5. We need to secure our supplier of winter sand quickly. I had two towns contact me last week about who we have used. Derring out of Putney, VT is our current supplier. There will be an increase of $1 per yard for fuel expenses.

Motion made by Ann Golob and seconded by Jeffrey Chevalier to approve going with Derring out of Putney as the supplier of sand for the 2022-2023 winter.  Motion passed 4/0

  1. We have a contract from Dubois & King for The Newfane Village Scoping Study for you to approve. ” ’It’s almost $3000 over what we have budgeted, and I have sent a request to the village trustees to see if they will cover it. The village will be meeting on June 1st.

Motion made by Ann Golob and seconded by Katy Johnson–Aplin to approve contract from Dubois & King,     Motion passed 4/0

  1. We had a sinkhole open up yesterday afternoon around the culvert as you enter Loop Rd. from Route 30. We had Marc Pickering there this morning and have done a temporary repair; Marc is having the hydraulic study done, which will take several months to complete. We will then have to develop a replacement plan for that culvert.

 I would like to publicly thank the Town of Dover for using their Pavement Cutter and Ed Druke at W.W. Building Supply for bringing a brand new battery-operated Jack Hammer out for us to use.

8. I just wanted to let you know that fuel will be over budget with the considerable increase in cost.

Discussion: 

Angela Sanborn asked about plans to clean the ditches and culverts to avoid any future flooding that might happen due to blocked debris.

Jay Wilson responded that the road crew will start in the next couple of weeks, first on Parish Hill from the Green iron Bridge to the top of the hill by the farm.

Ann Golob asked how the residents on Duke Rd were managing to turn around now that the construction at the Arch Bridge is in full swing.

Jay Wilson responded that he arranged with the landowner at the bottom of Sunset Lake Rd to use some of their property during the construction.

 Katy Johnson-Aplin made a motion to accept the Road ’Forman’s Report. Jeffrey Chevalier seconded.

Motion passed 4/0

ADMINISTRATIVE ASSISTANT’S REPORT: 

  • I have attached the agreement for services for Rescue for the next three years. The current contract will expire on June 30th.

An invitation invited members to discuss with the Board of Trustees at the Brattleboro Station on May 19th @ 6:30 and the long-term effect of Brattleboro’s decision to drop services. If someone wants to attend, I will need to send an RSVP.

Ann Golob, Angela Sanborn, Katy Johnson-Aplin, and Jeffrey Chevalier would like to attend and asked if Wannetta would RSVP and confirm if four members could attend.

  • On May 11th, from 9-12, I will be taking the final VLCT training for Selectboard members, “Legal and Effective Meetings;” if anyone would like to sign up for this, you can let me know after the meeting.
  • The Zoning Administrator will be returning tomorrow with limited restrictions, following his procedure last week. We have had only a few people that have needed assistance – and have just one application waiting for review.
  • Regarding our Aflac employee benefits, I have been attempting to register Newfane for online billing statements (their system was not available to me today.) They will no longer send invoices thru the mail. If we do not register, we will forfeit our coverage.

I will continue to register for the online billing and update the Chair if there are any issues.

  • I have started scheduling Committee Members & Chairs to discuss their plans, news, questions, or concerns with the Selectboard. This will help to keep you informed as a Board and will better serve the residents of Newfane, South Newfane, Williamsville, and Brookside.

Conservation Commission, Development Review, Emergency Management, Health Officer, Listers -Assessor, Moderator, Planning Commission, Town Clerk, Treasurer – Delinquent Tax Collector, Tree Warden, Williamsville Hall, Zoning -911 Coordinator,

Ann Golob made a motion to approve the Administrative Assistant’s Report. Mike Fitzpatrick seconded. Motion passed 5/0.

COMMITTEE REPORT:

None

SCHEDULED MEMBERS OF THE PUBLIC

Angela Sanborn thanked Sheriff Anderson and Sargent Norton from the Windham County Sheriff’s Department for attending the meeting. Katy Johnson-Aplin and Jeffrey Chevalier were asked to review billing statements and ticket stops reports and compile our questions and concerns.

Questions included: Is there a way for the “Star” reports to have more clarity and detail? It is helpful to know where stops are being made in Newfane.   The Board had expected to see more patrols on back roads and through all of the villages, not just Newfane Village. Sheriff Anderson reassured the members that, logically, you would see more violations and stops on Route 30 due to the amount of traffic. They could focus more patrols on the dirt roads and make an effort to review other areas of concern for Newfane.

Janine Rose – stated that speeding in Williamsville is very bad and getting worse; if something doesn’t change, she fears that someone will likely get hurt.

Steve Levine asked if a machine could be used to issue tickets by taking a photo of the license plate.

Sheriff Anderson responded it is currently not legal in Vermont to use this type of operation and that the cost of the set-up is in the hundreds of thousands of dollars. From your comments and questions, it is apparent that Newfane believes that more enforcement efforts in areas around the bus stop in the early morning commute need to be addressed.

Ann Golob asked about the staffing level at the WCSD.

Sheriff Anderson responded that they are fully staffed, but not all are fully qualified; this will take at least six months. He added that he was confident that we at WCSD will be able to take care of Newfane’s safety needs.

Sargent Norton shared more information on the Speed Analysis report that he provided. With this Speed survey report, it can target a particular area of road, and will track the speed, number of cars, and the percent of enforceable violations.

Michael Fitzpatrick asked if this kind of information isn’t already something that we can get from the radar signs we have?

Jay Wilson replied that we can get the information only going in one direction. When the Sheriff’s Department is out doing patrols to catch speeding, the town can turn off our radar signs. Jay also suggested that the Sheriff could put their Speed Analysis right after the town’s radar sign on Dover Road in Williamsville to see if people are picking up speed right after passing the radar sign.

UNSCHEDULED MEMBERS OF THE PUBLIC:   

None

OLD BUSINESS:

Williamsville Hall – Steve Levine discussed a letter from Health Officer Dr. Tim Schafer regarding his recent inspection of the Williamsville Hall for suspected mold. His letter addresses no apparent signs of mold. He concludes that the building is in good shape; there was one concern about possible mold, but Schafer believes it was probably coming from some old props and costumes that may have been stored in a damp or musty basement or barn. Steve Levine will send a copy of this report for the files.

Steve Levine provided the Preservation Trust written assessment of Williamsville Hall. In the report, there were six points to be addressed.

  1. Chimney Base: Clean out the chimney. Cap or screen the top. Do brick re-pointing at the top and, if necessary, at the kitchen bottom once you can see the condition of the bricks. Check the roof flashing. Estimated cost: $4,000 – $5,000                     
  2. Basement Posts: Jack the first interior carrying beam wall from the dirt one level below the main floor. If possible, bring this wall and the gallery up to or near level. Add taller interior column bases and reset the columns, removing any rot at the bottoms. Estimated cost: $14,000 – $16,000
  3. Hole in northwest cornice: Open the cornice at the northwest corner and clean out the bird and animal activity. Close it over with correct fascia and molding. Estimated cost: $1,000
  4. Lower Exterior Stair Cover: Build a cover over the lower stairs and landing. Its roof will need to be flashed into the sidewall clapboard. Repair any damaged clapboard and trim at the same time, here and elsewhere, low and damp on the building. Estimated cost: $9,000 – $11,000
  5. Porch Roofing: Install new roofing, metal, or membrane on the 10 x 15 ft. porch. Flash it under the woodwork at the main building. Repair any damaged structure on the roof. Estimated cost: $3,000 – $4,000
  6. Slate Roof: Get a slate worker to look at your roof and give you an estimate of miscellaneous site replacements. Estimated cost: Several thousand dollars every few years.

The Williamsville Hall committee will review these recommendations and compile a list of potential contractors to receive RFPs. The committee will come back to the Selectboard with their proposed plan of action.

 

Towns Obligations Cannabis Follow Up – Katy Johnson-Aplin

In a brief report, Katy Johnson-Aplin stated that the State of Vermont has not made significant progress on the municipalities’ regulations or guidance. Towns can establish their own Cannabis Control Board (CCB); the role of the Board includes implementing the laws governing the adult-use cannabis program, compliance, and enforcement of the rules regarding the licensing and oversight of cannabis businesses program.

The six different types of license are,

  1. Cultivator- may grow cannabis plants in or outdoors.
  2. Manufacturer-can produce cannabis products including edibles and oils.
  3. Wholesaler-can purchase products from other licensees and sell them to licensees.
  4. Testing laboratory-may test cannabis and products obtained from a licensed cannabis establishment, dispensary, or a member of the public.
  5. Retailer-may sell cannabis and cannabis products to the general public.
  6. Integrated may engage in the activities of all the licenses listed but are only available to some that hold a dispensary registration.

 

More updates come as they become available from the State. It was agreed that the Administrative Assistant will compile information on the progress other towns in Windham County are making in deciding on whether or not to allow retail cannabis.

 Next steps for researching ARPA funding options – Ann Golob

What are the next steps that would be helpful in following up on the information presented by JB Hinds from Birchline Planning, Chris Campany from Windham Regional Commission, and Maxwell Vandervliet from Main Street Planning as we continue our discussions about how to spend our ARPA funds?

It was agreed that Ann Golob would draft some ideas for RFP’s that the Selectboard can review on the next steps in moving forward:

  • Addressing sewers systems
  • Housing study
  • River Engineer to study potential remediation at different points in the river management
  • If we want to apply for a municipal grant, what would we want it to focus on?

Katy Johnson-Aplin brought up making improvements to some of the old county trails for emergency use. Following a natural disaster when roads are cut off due to flooding as an alternative route, Newfane has more bridges than most other towns.

NEW BUSINESS

None

CORRESPONDENCE:  

None

 PAY ORDERS:

  1.  Payroll Warrant No #11566                          Amount $    4,944.22
  2.  Payroll Warrant No #11568                          Amount $    6,620.05
  3.  Account Payable No # 22023A                    Amount $    975.00
  4.  Account Payable No # 22023                       Amount $    930,703.70

 

Ann Golob made a motion to approve Pay Orders. Jeffrey Chevalier seconded.  

Motion passed 4/0 (Mike Fitzpatrick had left the meeting at this point.)

ADJOURN:

   Ann Golob made a motion to adjourn. Meeting adjourned at 7:55 pm

 

Respectfully Submitted,

Wannetta Powling, Administrative Assistant

 

Monday, April 18, 2022, Selectboard Minutes

Meeting   https//www.zoom.us/join         Meeting ID:  972 2791 1757   Passcode:  352680

BOARD MEMBERS:  Angela Sanborn, Ann Golob, Jeffrey Chevalier, and Katy Johnson-Aplin

Absent: Mike Fitzpatrick

OTHERS PRESENT:  (In-Person) Jane Douglas, Ken Estey, Julia Tadlock, Peter Kelleher B.C.T.V, and Wannetta Powling

(Zoom) Jay Wilson, Steven John, Edward Collins, Michael Mayer, Katy Gehring, and Nolan Edgar

CALL TO ORDER:   The meeting was called to order at 6:00 pm by Selectboard Chair Angela Sanborn.

ADDITIONS/AMENDMENTS TO AGENDA:    Angela Sanborn turned the first part over to Ann Golob to make an introduction for tonight’s guest speakers.

SCHEDULED MEMBERS OF THE PUBLIC (Guest Speaker) Jane Douglas – Newfane’s Representative to the DV Fiber

(These notes were provided by Jane Douglas.)

Thanks for appointing me as D.V. Fiber representative for another year.  I appreciate your faith in me, the under-qualified.  Fortunately, there are many on the board much more qualified to make an Internet provider municipality successful.

Ed Collins would like to be appointed as an alternate.

IN 1994, Tim Berners-Lee founded the World Wide Web Consortium, and gave away, with no patent, and no royalties, the Internet to the world.  For Free!  What an incredible act of generosity, to give away billions of dollars of software.

Because of that generosity, the Internet is a necessity for today’s world, along with electricity, for business, and for school.

COVID showed how important it was to have fast, reliable internet connections to every house.  It made it possible to remote school and work from home.

My job worked from home, a good job, a good career, and a good salary.  For Vermont to be thriving in the future, we all need internet access.

The cooperative spirit of CUDs is alive in CUDs Vermont’s grand experiment.  Just because you build it, doesn’t mean they will come!

We need to ensure that Vermont will be a good place for our children to live and our senior citizens to get to Facebook each other.

 

Steven John provided information on the efforts of the DV FIBER (CUD) & partners in Biddeford, ME.  They are required by the State to reach more of the remote locations and underserved areas in 24 Towns. Although Newfane residents have limited service we are currently not as bad off as the areas in Marlboro or Halifax with more than 90%+ without any service.

Underserved areas will be the focus when 900 miles of fiber cable will get hung on the poles Green Mountain Power (GMP) is setting. The standard connection will allow 450’ from the poles; an underground conduit will be required for mobile homes to access this Broadband service.

 

There is currently 10.7 Million dollar construction grant for the installation of service. This may not cover all of the expenses and we could conceivably set up donation fund accounts with the CUD to defray the cost of those not able to pay for installation.  ARPA funds could be perfect places where the Selectboard may consider setting a percentage of funds aside to help cover the residents in Newfane with installation expenses as a one-time investment. The average cost to connect is expected to be $1,500.

(Brief Q & A followed.)

APPROVAL OF MINUTES:

  • April 4th, 2022, Regular Meeting

Katy Johnson- Aplin made a motion to approve the April 4th, regular meeting minutes. Ann Golob seconded the motion.  – Motion passed 4/0.

  • April 13th, 2022 Special Meeting

Ann Golob made a motion to approve the April 13thSpecial Meeting. Jeffrey Chevalier seconded the motion.  – Motion passed 3/0/1. Katy Johnson- Aplin abstained.

  •  April 15th, 2022, Condemnation Hearing.

  Katy Johnson- Aplin made a motion to approve the April 15th Condemnation Hearing. Jeffrey Chevalier seconded. Motion passed 3/0/1. Ann Golob abstained.

 ROAD FOREMAN’S REPORT:

  1. The Arch Bridge work is going well, and they have started to pour the cement for the footings.
  2. I had a meeting with Bill Jewell for the gravel pit and he is starting the process of gathering all the information needed for the Act 250 permit. He anticipates it to take 10-12 months to complete.
  3. I had a meeting today for the Newfane village sidewalk/crosswalk scoping study. We expect to have a contract for you to approve at the next meeting.
  4. The condemnation hearing went well, and I hope we can get that filed this week. We can then get the Box Culvert project moving forward again.
  5. We have money enough in traffic safety to order radar sign if you want to. If so, do you want it in South Newfane near Adams Hill (where the one failed last year) or at the south end of Newfane Village?

Motion made by Ann Golob and seconded by Katy Johnson-Aplin to approve replacing a radar sign in South Newfane Motion passed 4/0

 Ann Golob made a motion to accept the Road Forman’s Report. Katy Johnson-Aplin seconded. Motion passed 4/0

ADMINISTRATIVE ASSISTANT’S REPORT: 

  • Ken Estey and Ed Druke would like permission if it is required to place a granite bench in honor of his son (Joshua Druke) in the Newfane Cemetery (the 2nd one, next to his house). And to get permission to do some other clean-up tasks they wish to do around the stone wall near the road.

Ann Golob made a motion seconded by Katy Johnson-Aplin, to approve the placement of a memorial bench and do clean up at the cemetery on Newfane Hill. Motion passed 4/0

  • Greg Record asks the Selectboard to consider their nomination to appoint Martha Stitelman to the Conservation Committee. (Current members are Greg Record-Chairman., Michelle Mortimer-V.C., Carol Hesselbach-Sec., and Jeff Mortimer-Treasure)

Motion made by Katy Johnson- Aplin, was seconded by Jeffrey Chevalier to appoint Martha Stitelman as a commissioner to the Conservation Committee. Motion passed 4/0

  • Thursday, May 12th, will be the 5th annual Southern Vermont Economy Summ It is an all-day learning and networking event for community and business leaders to cultivate change in our community. Is this something that you would like me to register for you?

Selectboard members will review the information and check back with the Administrative Assistant

  • I would like to submit vacation time for May 23rd – 31

Ann Golob made a motion to approve the Administrative Assistant’s Report. Jeffrey Chevalier seconded.

Motion passed 4/0.

COMMITTEE REPORT: Ken Estey. Planning Commission Chair gave an update on the energy audit. This will be useful information for when the Planning Commission updates the Town Plan. All Planning Commission members are attending the Southern Vermont Economy Summit in May.

UNSCHEDULED MEMBERS OF THE PUBLIC:   None

OLD BUSINESS:

Be the Change Pollinator Project – Patrick Kitchens joined the meeting to help clarify the Selectboard’s concerns before granting approval to allow pollinator habitat along the Dover Road, in the areas that were affected by Hurricane Irene. The Town owned properties were part of the buyout after the flood and can never be developed with any type of permanent structures.

It has been suggested that this type of project could in enhance the beauty in the area, as well as provide an important Eco-investment to the natural pollinators in order to reproduce. These are insects like bees, butterflies, beetles, and flies as well as some hummingbirds.  A fear as global agriculture needs more pollinators every day to supply food: crops that depend on these animals are currently yielding 300% more than five decades ago. The extinction of pollinators could put our health at risk, as we lose the ability to grow vegetables, fruit, and seeds- food necessary for a healthy diet, it would also harm the development of medication material, biofuels, and fibers such as cotton and construction like wood.

The Selectboard wanted to clarify that there were residents that had expressed concerns that we could put people’s health at risk with those known to have allergies to bees who would bicycle and walk in these areas.

Patrick would like to have the opportunity to review the locations of these properties to make a determination.  Newfane would not incur any expense for the seeding or maintenance of the habitat.

Future meeting agenda

 

Julia Tadlock – Newfane Mkt.

Julia was present at the meeting to follow up with the Selectboard on her request for A.R.P.A funding to re-establish the (New) Newfane Flea Market.

Newfane Selectboard was not able to provide support to this request at this time.

The Selectboard would first need to develop a procedure and protocols for how to disperse funds.

NEW BUSINESS:  

Jeffrey Chevalier made a suggestion that the rebar taken from the Arch Bridge could be repurposed into art/benches/flower boxes, etc. by local artists. Anyone who is interested can get in touch with Jeffrey. Ann and Jeffrey would work together on a press release.

CORRESPONDENCE:   

None

 PAY ORDERS:

  1.     Payroll Warrant No #11563                          Amount $     4,556.79
  2.     Payroll Warrant No #11565                          Amount $    4,502.32
  3.     Account Payable No # 22022                       Amount $    54,804.44

 Ann Golob made a motion to approve Pay Orders. Jeffrey Chevalier seconded.   

Motion passed 4/0

 

ADJOURN:       Ann Golob made a motion to adjourn. Meeting adjourned at 7:55 pm

Respectfully Submitted,

Wannetta Powling, Administrative Assistant

April 4th, 2022, Selectboard Minutes

Zoom Meeting   https//zoom.us/join         Meeting ID:  972 2791 1757   Passcode:  352680

BOARD MEMBERS:  Angela Sanborn (Zoom), Ann Golob, Jeffrey Chevalier, Katy Johnson-Aplin, and Mike Fitzpatrick (phone).

OTHERS PRESENT (In-Person) Chris Campany, Julia Tadlock, Henriette Mantel, Katy Gehring, Sue Berg, Dan Dewalt, Austin Rice – B.C.T.V, and Wannetta Powling.

(Zoom) Maxwell Verdervliet, Linda Campany, Tony Leonard, Lynn Forrest, Melissa Brown, Meg Gonzalez, Juliette Carr, and Jane Douglas.

CALL TO ORDER:   

The meeting was called to order at 6:00 pm by Selectboard Chair Angela Sanborn.

ADDITIONS/AMENDMENTS TO AGENDA:  

Ann Golob asked for an addition to discuss the Williamsville Hall Rental agreement.

Angela Sanborn turned the first part over to Ann Golob to make an introduction for tonight’s guest speakers.

SCHEDULED MEMBERS OF THE PUBLIC

Chris Campany, Executive Director of the Windham Regional Commission (WRC), provided a PowerPoint presentation on how a Vermont Municipal Planning Grant can be used to clarify what is wanted by Newfane residents (more affordable housing options, increased transportation, pedestrian paths, recreation facilities, for example) and what is needed to be done to achieve it. For example, can more housing be built if there is no attention to wastewater issues? Given Newfane’s history of flooding, Campany made the point that it is important to plan to eliminate as much as is possible for a reoccurrence. He recommended walking the riverbank areas with a river engineer who can guide you on where they see problems and the types of remediation that would be needed.

 

Municipal Planning Grants are available through the state; one application can be submitted annually for funds totaling $22,000-$35,000; all applicants are required to provide a minimum 10% match. If the town is willing to use its ARPA funds for this type of planning analysis, more issues can be taken on as well.

 (PowerPoint information is available; see the Admin. Assistant)

Maxwell Vandervliet, Associate Principal of Main Street Group, and a Newfane resident provided a PowerPoint presentation on planning work he recently completed for the town of Waterbury, Vermont. The report is a model for the type of analysis that could be done for Newfane. In Waterbury, the community was interested in ensuring that the “small town/village feel endures” that it will also function as the vibrant centerpiece of the community’s needs and life. He made the point that the analysis focuses on meeting the needs of community members and that in so doing, they were creating a more vibrant downtown that would attract tourists and visitors.

Some of the recommendations that were made to expand housing options for Waterbury included:

  • Work with homeowners who have one and two-bedroom apartments listed on AirBNB to consider the option of longer-term rentals rather than short-term ones. These smaller-sized apartments are exactly the size homes that the majority of Waterbury residents are seeking and cannot find currently in their community.
  • Convert larger houses into two and three smaller apartments.
  • Work with landlords and developers to maximize underutilized structures. One option is to consider creating an accessory dwelling unit (A.D.U.) which is a legal and regulatory term for a secondary house or apartment that shares the building lot of a larger primary home. The unit cannot be bought or sold separately, but they are often used to provide additional income for the homeowner or to provide housing for family members (often referred to as a “mother-in-law” unit).

(PowerPoint information is available; see the Admin. Assistant)

APPROVAL OF MINUTES:

  • March 21, 2022, Regular Meeting

Ann Golob made a motion to approve the March 21 regular meeting minutes. Katy Johnson- Aplin seconded the motion.  – Motion passed 5/0.

  • March 21 Board of Liquor Control Meeting

Katy Johnson- Aplin made a motion to approve the March 21 Board of Liquor Control. Jeffrey Chevalier seconded the motion.  – Motion passed 4/0/1. Mike Fitzpatrick abstained.

  •  March 25, 2022, Emergency Meeting

Katy Johnson- Aplin made a motion to approve the March 25, 2022, Emergency Meeting. Jeffrey Chevalier seconded the motion.  – Motion passed 4/0/1. Mike Fitzpatrick abstained.

ROAD FOREMAN’S REPORT: (Jay Wilson was ill and could not attend the meeting in person; Angela Sanborn read his report.)

  1. The Arch Bridge was down two weeks ahead of the bat deadline, so things are looking good.
  2. I have a meeting Friday with Bill Jewell to look at the gravel pit and to begin the Act 250 process.
  3. I have a meeting in the morning to discuss the bidding for the Sand/ Salt shed with the V.T.R.A.N.S. municipal assistance manager and Margo from WRC.
  4. Don’t forget the condemnation process for 254 Depot Rd. is still on schedule for the April 15th site visit.
  5. We (road crew) are working on roads as they dry out; we still have quite a few the frost is still coming out of. The frost has been coming out slowly, so we haven’t had more problems with mud lately.

Mike Fitzpatrick made a motion to accept the Road Forman’s Report. Ann Golob seconded. Motion passed 5/0

ADMINISTRATIVE ASSISTANT’S REPORT: 

  1. Thursday morning, I completed the second V.L.C.T. (Vermont League of Cities & Towns) training for new and returning Selectboard members. The third (& last) training is on May 11. It will cover some Legal & Effective Meetings procedures.
  2. I have been working with Wendy Wilson at W.C.S.D. (Windham County Sheriff Department) she was able to provide the ticket report from July 2021 to March 2022, which I have included in your packet this evening.
  3. S.W.M.D. (Windham Solid Waste Management District) is applying for federal funding to expand its food waste composting program. They have reached their permitted capacity. Newfane could help benefit the application process by submitting a letter of support for this expansion. The application process needs to be submitted before April 21. Would this be something that the Selectboard can consider supporting?
  4. Mary Sargent is part of the Morris dancers; she called today asking for permission to dance on Sunday, May 29, 2022 (Memorial Day weekend).  On the Newfane Common. I have included her email for your consideration.
  5. Patrick Kitchen from Bee the Change Town Pollinator Project checked in today to ensure that the Town was still interested in allowing them to plan on an acre of land owned by the Town.

Ann Golob made a motion to approve the Administrative Assistant’s Report. Mike Fitzpatrick seconded. Motion passed 5/0.

 Discussion:

(#4) Mike Fitzpatrick made a motion to approve the request for closing the street for the Morris Dancers. Ann Golob seconded. Motion passed 5/0.

 (#3) Ann Golob made a motion to send a letter of support for the W.S.W.M.D. (Windham Solid Waste Management District) Jeffery Chevalier seconded. Motion passed 5/0/0.

The Administrative Assistant will find out if there is a form letter to submit and she will contact Doris Knechtel, Newfane’s representative to the WSWMD to see if she would send the letter for Newfane.

 (#5) Mike Fitzpatrick made a motion to approve the request for allowing planting on Dover Road. Katy Johnson Aplin seconded. Motion passed 5/0.

Dan Dewalt – I think this would be wonderful and suggest doing as many sites as feasible.

Melissa Brown – This may be a concern for people that are highly allergic to bee stings; walking and riding bikes in the area of Dover Rd. could become a problem for them; she asked if they knew how much this would increase the bees in the area.

(#2)  Katy Johnson Aplin and Jeffery Chevalier will review the billing for Windam County Sheriff’s Department and report back to the Selectboard.

TREASURER’S REPORT

A.R.P.A Standard Allowance Compliance and Reporting

Discussion:

Ann Golob made a motion to take the one-time reporting allowance allowed for A.R.P.A. Jeffery Chevalier seconded. Motion passed 5/0.

COMMITTEE REPORT:

None

UNSCHEDULED MEMBERS OF THE PUBLIC: 

None

 

OLD BUSINESS:

            Julia Tadlock – Newfane Mkt.

Julia was present at the meeting and provided additional information with a breakdown of budget expenses and to respond to any questions from her requesting A.R.P.A.  funding to re-establish the (New) Newfane Flea Market at the March 21 meeting. There was a period of questions and answers.

Mike Fitzpatrick made a motion to use some of the A.R.P.A. funds to help the Newfane Flea Market. There was no second. Motion failed.

Discussion ensued.

Board members voiced their support for the Newfane Market venture.

It was unclear what ARPA would require in terms of reporting and documentation if the town made a grant to a separate entity. Treasurer Melissa Brown will do additional research. This item is tabled until the April 18 meeting.

Williamsville Hall Rental agreement

The Hall Committee submitted changes a few weeks ago to the rental agreement, including an hourly rate for holding small meetings or private classes.

Ann Golob made a motion to accept these rate changes; it would allow more people to use the hall. Katy Johnson-Aplin seconded. Motion passed 5/0.

Ann Golob will follow up with Steve Levine regarding the Boards discussion. The Hall committee will provide a revised contract to the Administrative Assistant.

 Re-Adopt Newfane Ordinances & Policies

Discussion: No changes to the Newfane Ordinances & Policies.

Ann Golob made a motion to re-adopt the current policies as they are. Mike Fitzpatrick seconded. 

Motion passed 5/0.

NEW BUSINESS:

None

CORRESPONDENCE:

Erica Walch – Additional information added to what Dan DeWalt said about exploring composting toilets when thinking of wastewater disposal for natural composting.

West River Valley Mutual Aid – adding Newfane to the list of Towns supporting the Vermont “Declaration of Inclusion.”

Ann Golob made a motion to support sending the letter to join the list of other Towns. Angela Sanborn seconded.

Motion passed 5/0. The Administrative Assistant will send the letter.

(Following this discussion, Angela Sanborn and Mike Fitzpatrick withdrew and left the meeting at 8:28 pm.)

 

PAY ORDERS:

  1. Payroll Warrant No #11561                          Amount $    5,064.36
  2. Payroll Warrant No #11562                          Amount $     5,220.83
  3. Account Payable No # 22021                       Amount $    37,962.75

 Katy Johnson-Aplin made a motion to approve Pay Orders. Jeffrey Chevalier seconded.   

Motion passed 3/0

ADJOURN:

   Katy Johnson-Aplin made a motion to adjourn. Meeting adjourned at 8:52 pm

Respectfully Submitted,

Wannetta Powling, Administrative Assistant

 

March 21, 2022, Selectboard Minutes

Masks are required by those attending in-person / if unable to do so; please use the Zoom Link-provided

Zoom Meeting   https//zoom.us/join         Meeting ID:  972 2791 1757   Passcode:  352680

BOARD MEMBERS PRESENT:  

Angela Sanborn, Ann Golob, Jeffrey Chevalier, Katy Johnson- Aplin, and Mike Fitzpatrick (phone)

OTHERS PRESENT:

 (In-Person) Chris Campany, Ken Estey, Julia Tadlock, Emily Houle, Dennis Wiswall, Jory Smith, Dan DeWalt, Austin Rice, – B.C.T.V and Wannetta Powling.

(Zoom) Jay Wilson Bill Gunther, Julie Beth Hinds, Thomas Lee, Tony Leonard, Lynn Forrest, Deborah Luskin, Timothy Taussig, Kate Gehring, Linda Campany, Randy.

 

CALL TO ORDER: 

The meeting was called to order at 6:00 pm by Selectboard Chair Angela Sanborn.

ADDITIONS/AMENDMENTS TO AGENDA:  

Ann Golob asked for an addition to discuss the Efficiency Vermont proposal.

Angela Sanborn turned the first part over to Ann Golob to make an introduction for tonight’s guest speakers.

SCHEDULED SPEAKERS

Ann Golob introduced the two speakers and reminded the audience that these presentations were the first of three sets of presentations to be made to the Selectboard. The presentations are a follow-up to the recommendations from the Planning Commission’s analysis of the town survey conducted in Fall 2021. Tonight’s focus is on why and how to consider town infrastructure projects as a way to expand opportunities for more housing and more business in the town. The emphasis of these presentations is on the value of creating sewer projects.

 Chris Campany, Executive Director from the Windham Regional Commission (WRC), provided a PowerPoint presentation which explained why infrastructure projects are needed for a town to achieve its visions for the future. He explained why infrastructure upgrades are necessary to allow for greater flexibility for businesses and homeowners to offer new services and create greater choices. Campany focused on how water and sewage treatment has not changed much over the decades in a town like Newfane and that without upgrades we are unable to add new homes or expand vital services.  He discussed how a town can begin to understand their existing sewage conditions and quickly reviewed the basic permitting requirements involved in a sewer project.

Next, he discussed housing and the significant change in household size in the past several decades. Our large homes were built when families had several children and often multiple generations lived together. Today the typical rental household is 1-2 people. Focusing on renters he pointed out that older couples on a fixed income (range $15,000-$35,000) are able to afford an average rent of $625. A family renting a home with an income of $30,000 – $75,000 can afford to spend about $1,250 on rent. Yet we all know that rents are significantly higher than that throughout our region.

He reviewed the economics of building multifamily housing and said that given how high the costs are and the need to have at least 20 units or more to cover the expenses, builders are looking for sites where infrastructure such as sewer and water treatment are already installed so they are not required to install it themselves. Without that, builders do not find it economically viable to consider the project.

(PowerPoint information is available; see the Admin. Assistant)

President of Birchline Planning, JB Hinds, is an expert in water resource management, wastewater, storm-water utility, and program development, and has successfully overseen multiple water/sewer projects across Vermont. Wastewater disposal in Vermont is a multi-faceted and expensive problem. In documenting the variety of systems that are out there, she has often found that there are four typical challenges that you run into:

(1) grandfathered systems that do not meet new setback requirements.

(2) unpermitted installations or no system

(3) very expensive systems

(4) a multi-property system with no shared agreement

If Newfane is interested in beginning to look at what their needs are, Hinds recommends considering funding opportunities available thru ARPA, or consider the State Village Wastewater Grants, and/or long-term individual or Town sponsored loans.

To start assessing the opportunities for Newfane, Hinds recommended a four-step process consisting of:

(1) G.I.S. Mapping

  • This provides a central understanding of parcels, existing permits for wells and septic, and required setbacks for state permitting
  • It tells us what’s known, what’s unknown, and where there are physical or regulatory constraints

(2) Identifying Potentially Suitable Sites

  • I.S. & field identification of possible septic capacity
  • You absolutely never know until you work with the property

(3) Off-the-Record Property Owner Outreach

  • Ensuring confidentiality to the property owner, see if you can identify the extent of interest in rectifying current problems and creating capacity for adaptation or growth.

(4) Planning and Education

  • Possible alternatives and next steps
  • Options from elsewhere (recreation fields; individual solutions; group solutions)

Hinds estimated the cost of this initial analysis to be in the range of $40,000 and that it would take a period of 6-8 months to complete.

(PowerPoint information is available; see the Admin. Assistant)

Discussion followed including a request from Dan DeWalt to consider options such as composting toilets where the technology has come a long way from where it was even a few years ago. Hinds agreed that was an option and should be part of the considerations to be evaluated.

The Selectboard thanked the presenters for their time. The next two Selectboard meetings will include other presentations related to the Planning Commission recommendations and after those, the board will begin discussions on follow-up steps.

APPROVAL OF MINUTES:

  • March 7, 2022, Regular Meeting

Ann Golob made a motion to approve the March 7 regular meeting minutes.

Katy Johnson- Aplin seconded the motion.  – Motion passed 5/0

ROAD FOREMAN’S REPORT:

  1. The Newfane Village Scoping Study group is negotiating with DeBois & King, and they are scheduled to have a proposal back by April 15
  2. Wannetta has the Annual Financial Plan from V.T.R.A.N.S. to sign and the Road Standards that we sign each year.
  3. We are in the process of putting out an R.F.P. for a construction supervisor. This engineer will sign off on all aspects of the construction of the sand/salt shed.
  4. The condemnation process for 254 Depot Rd. is still scheduled for the April 15th site visit.
  5. After several mild mud seasons, we are having a bad one this year.

 Mike Fitzpatrick made a motion to accept the Road Forman’s Report. Ann Golob seconded.

Motion passed 5/0

ADMINISTRATIVE ASSISTANT’S REPORT: 

  1. L.C.T. (Vermont League of Cities & Towns) offers (Zoom) training for new and returning Selectboard members. I have provided the list of dates and times for you in the packet tonight. After tonight’s meeting, please let me know if you would like me to register you for the training. I have registered for them myself.
  2. I would like to remind everyone that a School Budget vote is happening this Wednesday, the 23rd, at N.B.F.D. from 9 am -7 pm. Carol will be supervising the voting procedure, and her office will be closed.
  3. Williamsville Hall has provided changes to the rental agreement; this is in your packet and the minutes from their last meeting. Steve Levine has mentioned that he would be available to come to a future meeting if you wanted to discuss these changes before approving them.
  4. I shared the email that was received (this morning) concerning the appeal of the zoning decision, pending further testimony and response from the Environmental Court. Jay & I plan to attend the site hearing Wednesday the 23rd at 9 am to ensure the Town has representation on the Act 250 application for the Natural Burial Grounds on Sunset Lake Road; I will join the 1 pm Zoom conference meeting and report to the Board.
  5. I provided the Newfane Ordinances & Policies at the last Selectboard meeting for your review. I ask the Selectboard if there are no changes to be considered. Are you ready to re-adopt them at tonight’s meeting?

Ann Golob made a motion to approve the Administrative Assistant’s Report. Jeffrey Chevalier seconded.

Motion passed 5/0.   Newfane Ordinances & Policies Tabled until April 4th meeting.

COMMITTEE REPORT 

None

SCHEDULED MEMBERS OF THE PUBLIC

(The information was taken from provided material is available: see the Admin. Assistant)

Julia Tadlock presented her plans to re-open the Newfane Flea Market and is requesting that the town support the project with a grant of $15,000 to cover the start-up costs. The goal of this project is to promote economic growth in the area while hosting a fun weekly event. The re-birth of the Newfane Flea Market would provide a fun, inclusive, family-friendly event every weekend throughout the summer and fall and provide a platform for local small businesses and farmers to generate profit through the sale of goods. Additionally, the local businesses such as The Newfane Country Store, Bigfoot Coffee, Dutton Farm, The Riverbend, etc., would presumably benefit economically from increased traffic through the area on Sundays.

 Tadlock explained that she was inspired to request funding from the town based on the survey conducted by the Planning Commission. Ken Estey from the Planning Commission clarified that the “phony money” used in the survey as a tool to prioritize interest in a project and did not reflect actual money. First, the Selectboard would need to determine if they could use the ARPA money in this way, and then if they would consider using the money to fund unique adventures such as re-opening the Newfane Flea Market.

Ann Golob agreed to contact VLCT experts to clarify if this is a legitimate use of ARPA funds and would try to have the information available for the next meetings on April 4. She also commented that more information was needed to clarify if this was a project that the town should invest in. Tadlock presented a budget for how she would spend the $15,000 from the town but did not submit a business plan or a budget for the entire project including the anticipated income and expenses for the first year and following years.

Julia Tadlock agreed to come to the April 4th meeting.

Comments:

Lynn Forrest asked for contact information, and this was provided juliatadlock@gmail.com

Mike Fitzpatrick favored the idea to support the small business; this is an event that served multi-purposes including volunteers helping with parking to raise money for Grace Cottage and the NewBrook Fire Department.

UNSCHEDULED MEMBERS OF THE PUBLIC:  Dennis Wiswall, Mike McAssey, Jory Smith, Emily Houle, Timothy Taussig, and Bill Gunter.

Several residents of Wiswall Hill Road discussed their concerns regarding the deterioration of road conditions over the past three years and in particular, this year. Dennis Wiswall acknowledged that the increase in the number of full-time residents and increased traffic especially for delivery of packages during the pandemic made conditions worse. Residents are requesting that the issue be addressed and options reviewed to improve the situation. Dennis shared a report from 2005 that addressed various options on how to maintain dirt roads, especially during mud season.

 Timothy Taussig made a suggestion that if the trees were cut down, it would allow more sun to penetrate and help dry out the roads, although he acknowledged that drainage would still be an issue.

Ken Estey pointed out that trees use hundreds of gallons of water and that one of the best ways to draw the water out of the road is by having trees there. He cautioned against removing trees too quickly.

 Mike McAssey requested a root cause analysis be conducted to help us understand what has caused the “washout of the roads and severe mud up,” more so now than in the last 40 years that he has lived there.

Chair Angela Sanborn acknowledged the concerns expressed and had taken a ride up Wiswall Hill Rd and South Wardsboro Rd earlier in the day with Road Forman Jay Wilson. The Selectboard will continue to have discussions and work to see what steps can be taken to improve the situation.

Jay Wilson stated that VTrans Engineer Marc Pickering acknowledged some of the ideas were good in the report that Mr. Wiswall provided, but you first needed to raise the road level to allow for proper drainage. Regarding tree cutting, he pointed out that resistance has been met in the past when this was proposed.

Mike Fitzpatrick agreed to go with Jay and look at making recommendations for areas of road concern. We have recommended having a tree cutter come in and remove trees in certain areas.

Jay Wilson also pointed out that there has been an issue getting quality material to fill the roads and that hopefully, with owning our own pit we will be able to manage better the coarseness of the crushed gravel so that they are not washed away, causing the severity of mud.

Emily Houle brought up that having a new driver in the family with inexperience dealing with the mud conditions has caused her to park at the bottom of the hill. The road conditions would also make getting emergency vehicles to specific locations impossible. She reiterated the request to find a solution now. Most of the four-wheel-drive vehicles are still having difficulty getting thru the 10-12″ of mud.

OLD BUSINESS:

None

NEW BUSINESS:

Ann Golob – Municipalities are offered an opportunity for an   Energy Efficiency study. It would give us a way to start a conversation and get more information, to see if this would be something that might benefit us.

Ann is agreeable to contact for more information.

Ken Estey– Planning Commission (P.C.) had looked into this effort; P.C. had tabled this for more pressing issues but has plans to revisit and revise the Town Plan to include Energy Efficiency. Ken gladly accepted the responsibility and will gather information to share with the Selectboard at a future meeting.

CORRESPONDENCE:

Jon Nordmeyer and neighbors request permission to clear access for a section of Cushing Flats Road for a 3′ wide multi-use trail.

Discussion ensued.

Permission was granted to allow this area to be cleared.

(Following this discussion-attending remotely, Mike Fitzpatrick withdrew and left the meeting at 8:17 pm.)

PAY ORDERS:

  1.  Payroll Warrant No #11558                          Amount $     6,775.56
  2.   Payroll Warrant No #11559                          Amount $     6,393.89 
  3.  Account Payable No # 2220                         Amount $    55,091.54 
  4.  Account Payable No # 2220A                      Amount $    35,481.41

 Ann Golob made a motion to approve Pay Orders. Jeffrey Chevalier seconded.   

Motion passed 4/0

ADJOURN:

   Ann Golob made a motion to adjourn. Meeting adjourned at 8:35 pm

 

Respectfully Submitted,

Wannetta Powling, Administrative Assistant

 

 

Monday, March 7, 2022, Selectboard Minutes

Masks are required by those attending in-person / if unable to do so; please use the Zoom Link provided. Zoom Meeting  https//zoom.us/join Meeting ID:  972 2791 1757   Passcode:  352680

BOARD MEMBERS PRESENT:  Angela Sanborn, Ann Golob, Jeffrey Chevalier, Katy Johnson- Aplin (Zoom), and Mike Fitzpatrick (phone)

OTHERS PRESENT:  (In-Person) Jon Julian, Steve Levine, Jeannie Rose, Norbert Benaiche, Austin Rice, – B.C.T.V.  and Wannetta Powling.(Zoom) Jay Wilson and Jane Douglas.

CALL TO ORDER:   The meeting was called to order at 6:00 pm by Selectboard Chair Angela Sanborn.

ADDITIONS/AMENDMENTS TO AGENDA:   

APPROVAL OF MINUTES:

  • February 22, 2022, Regular Meeting
  • March 3, 2022, Organizational Meeting.

Ann Golob made a motion to approve the February 22 regular meeting minutes.

Katy Johnson- Aplin seconded the motion.  – Motion passed 4/0/1 Jeffrey Chevalier abstained.

Ann Golob made a motion to approve the March 3 Organizational meeting minutes. Jeffrey Chevalier seconded the motion.  – Motion passed 4/0 (Mike lost phone connection at 6:02 pm)

ROAD FOREMAN’S & ROAD COMMISSIONER’S REPORT:

  1. We had our first meeting for the Newfane Village Scoping Study group this past week, and we are currently scoring the three engineering firms. We will meet again this week to go over the scoring; once the engineer has been selected, there will be a public meeting for the Selectboard and the Newfane Village residents to gather information.
  2. We have the annual VTRANS spring meeting tomorrow morning to find out our threshold for emergency grants for the upcoming year.
  3. We have posted weight limits on South Wardsboro Rd and Sunset Lake Rd for mud season. We will continue to monitor and post roads as necessary.
  4. I have attached information from the town attorney for the property at 254 Depot Road for you to start the condemnation process.

Jay provided the new Selectboard member with a summary of the four-year process to replace the culvert on Depot road.

Ann Golob made a motion to sign the “Notice of Hearing to Replace and Improve a Culvert along Highway and to Condemn Property Needed, Therefore.” Jeffrey Chevalier seconded the motion. Motion passed 4/0   (Mike’s phone connection reestablished 6:07p.m after this vote was taken.)

Ann Golob made a motion to set 5:00 pm on April 15, 2022, for a site visit and condemnation hearing for the property known as 254 Depot Road, Newfane. Mike Fitzpatrick seconded the motion.     Motion passed 5/0.

Ann Golob made a motion to notify the abutters to the property at 254 Depot Road of the Site Visit and Hearing at least 30 days in advance by first class mail, return receipt requested. Jeffrey Chevalier seconded the motion. Motion passed 5/0.

Mike Fitzpatrick made a motion to accept the Road Forman’s Report. Ann Golob seconded.   Motion passed 5/0

 ADMINISTRATIVE ASSISTANT’S REPORT: 

  1. I have created a green binder for each of you to review, with the Newfane Ordinances & Policies to re-adopt annually. If you have changes or recommendations, please email them to me. Otherwise, I will organize these for the Board to re-adopt at the March 14 meeting.
  2. I want to remind the Selectboard that if you use your personal email for Selectboard business, this will be considered public record and thus subject to disclosure and public review.
  3. We at the Town Office no longer have a person who cleans. We had someone come in every other week for approximately 2 ½ hours (@25.00= 62.50.) I would like the Selectboard’s approval to advertise for a cleaning and building maintenance person as well as someone to power wash the outside of the building and clean the windows a couple of times a year.
  4. At the Thursday meeting, you asked me to contact Windham Regional Commission (WRC) regarding the representatives from Newfane. I spoke with Chris Campany on Friday. The additional obligation to the Boards and Committees that Commissioners are expected to be involved with does not work to have alternates’ representatives. Typically, two representatives with time for this committee should be appointed.

Ann Golob made a motion to approve the Administrative Assistant’s Report. Mike Fitzpatrick seconded. Motion passed 5/0.

 Ann Golob made a motion to place an ad for a cleaning and building maintenance person. If not able to find one person for both cleaning indoors and outdoors, look for separate people for each position. Mike Fitzpatrick seconded. Motion passed 5/0.

Discussion ensued regarding the Windham Regional Commission appointments. Ann Golob made a motion to re-appoint Shelly Huber as Newfane representative to WRC. Mike Fitzpatrick seconded. Motion passed 5/0.

 Angela Sanborn made a motion to re-appoint Ann Golob as Newfane’s second representative to WRC. Mike Fitzpatrick seconded. Motion passed 5/0.

COMMITTEE REPORT 

Williamsville Hall- Steve Levine and committee members

·         Steve Levine, Chair of the Williamsville Hall, congratulated the new and re-appointed Selectboard members and introduced the Hall committee members attending the meeting.

·         Health Officer Dr. Tim Schaffer did a recent inspection of the hall for suspected mold. There is no evidence of any mold at this time. Steve Levine said that “Dr. Schaffer gave the Hall a clean bill of health.”

·         This Friday, March 11, we will start the building assessment with the help of a drone operated by Trevor Kemp. This will allow us to examine the slate on the roof safely.

Discussion ensued regarding the mask requirement and under what circumstances a request for proof of vaccination can be made.

Under the advice from VLCT, Ann Golob replied that if the hall is rented for a private event, requirements for those attending would be up to the event planner and not the Hall or the Town of Newfane. But for any event presented by Williamsville Hall, which is owned by the Town, no requirement can be made for proof of vaccination and a mask mandate can only be enforced as long as the town has such a mandate in force.

To give the committee more flexibility in considering requests to use the space for classes, Ann Golob recommended that the Hall committee review their current rental agreements and consider an hourly rate that could be requested for those who want to teach a class. The Hall committee will review the policy at their next meeting and send any changes to the Selectboard for review. The Selectboard will ask our lawyer to review any revisions.

SCHEDULED MEMBERS OF THE PUBLIC:  None

UNSCHEDULED MEMBERS OF THE PUBLIC:     None

OLD BUSINESS

Ann Golob read a proposed press release to be sent to the Reformer, the Commons, and posted on our website and on Front Porch. The press release informs the public about our upcoming guest speakers at the next three Selectboard meetings and encourages them to attend.

              The Newfane Selectboard is beginning a series of conversations with planners and others regarding the use of the American Rescue Plan Act (ARPA) funds. These conversations will be a part of the town’s regular Selectboard meetings, and all Newfane residents are encouraged to attend via Zoom or in person. (Please note: all those attending in person are required to be masked.)

The Newfane Planning Commission conducted a town-wide survey in the fall of 2021, asking residents to select their top priorities for development. The Commission then worked through the survey findings to summarize six recommendations that reflected the town’s key requests and presented those to the Selectboard. In response to those recommendations, the Selectboard is scheduling a series of conversations with a variety of experts to understand what the next steps would be if we were to implement them.

The schedule is as follows:

On March 21 at 6:00 pm, we have invited JB Hinds from Birchline Planning and Chris Campany from the Windham Regional Commission (WRC) to discuss how to implement a water/sewer project in the town. These speakers will be responding to two recommendations from the Planning Commission:

  • Provide funding for renovating or upgrading septic systems for homeowners who want to create long-term housing units in their homes or as accessory dwelling units.
  • Implement a water/septic study to assess opportunities or obstacles to economic, business, and housing opportunities.

Juli Beth Hinds is the President of Birchline Planning and is originally from Vermont; her expertise is on water resource management, wastewater, and storm-water utility and program development. She has successfully overseen multiple water/sewer projects across the State of Vermont. Chris Campany is Executive Director of the Windham Regional Commission and a former Newfane resident. He will explore how a water/sewer project for Newfane could increase economic opportunities for the town.

On April 4 at 6:00 pm, we have invited Chris Campany from WRC to return to talk to three Planning Commission recommendations:

  • Purchase and/or renovate a building or buildings in Newfane to develop a multi-use center for housing and to, promote businesses & provide multi-generational community space.
  • Partner with neighboring towns to create a multi-use center providing multi-generational community space and create a shuttle service between Newfane and neighboring towns. This space could include food service, entertainment, and recreation such as a skate park, swimming pool, or skating rink.
  • Support residents’ health by establishing bicycle and walking infrastructure.

Campany will discuss why he suggests that Newfane apply for a Municipal Planning Grant from the State as a way to address these recommendations.

Additionally, the Selectboard has invited planner Maxwell Vandervliet, Associate Principal of Main Street Group and a recently arrived resident of Newfane, to join us. In his professional capacity as a town planner, he has completed a housing analysis for Waterbury, VT. While Waterbury is a very different town from Newfane, the issues they are facing are similar in many ways to ours. The Selectboard thought it would be helpful to understand the research process, how the data is gathered and how the conclusions are drawn. A housing study similar to the one completed for Waterbury is something that can be included in a Municipal Planning Grant if the town chooses to do so.

On April 18 at 6:00 pm, we have invited Steven John, Vice Chairman of the Deerfield Valley Communications Union District (DVCUD) governing Board, and Jane Douglas, Newfane representative to the Board. They will talk about the broadband rollout. This is in response to the Planning Commission recommendation:

  • Allocate funding for broadband drop costs and possible underground connection costs to residents when not affordable.

The presentations and discussions at each meeting are anticipated to last one hour, and there will be time for questions and comments from town residents.

NEW BUSINESS:  None

CORRESPONDENCE:  None

 PAY ORDERS

  1.  Payroll Warrant No #11554                Amount $    4,969.54
  2.  Payroll Warrant No #11555                Amount $    5,088.67
  3.   Account Payable No # 2217                Amount $    69,775.01
  4.  Account Payable No # 2217A              Amount $    881.19

 Ann Golob made a motion to approve Pay Orders. Jeffrey Chevalier seconded.   Motion passed 3/0  (Attending remotely, Katy Johnson- Aplin and Mike Fitzpatrick withdrew and left the meeting.)

ADJOURN:     Ann Golob made a motion to adjourn. Meeting adjourned at 6:50 pm

Respectfully Submitted,

Wannetta Powling, Administrative Assistant

Tuesday, February 22nd, 2022, Selectboard – Information Meeting

Tuesday, February 22nd, 2022 Masks are required by those attending in-person / if unable to do so; please use the Zoom Link provided

Zoom Meeting   https//zoom.us/join         Meeting ID:  972 2791 1757   Passcode:  352680

BOARD MEMBERS PRESENT:  

Angela Sanborn, Ann Golob, Shelly Huber, Katy Johnson- Aplin, and Mike Fitzpatrick (phone)

OTHERS PRESENT:  

(In-Person) Henriette Mantel, Sue Berg, Austin Rice, – B.C.T.V.  and Wannetta Powling

(Zoom) Jay Wilson, Cris White, Walter Dadik, Bill Gunther, Steve Meyer, Bucky Pelsue, Marion Dowling, Mary Carson, Casey Hayes, Jamis Hall, Ingrid Scholz-Longo, Jane Douglas, Kate Gehring, and Melissa Brown

CALL TO ORDER:   The meeting was called to order at 6:02 pm by Selectboard Chair Angela Sanborn.

ADDITIONS/AMENDMENTS TO AGENDA:   

APPROVAL OF MINUTES:

  • February 7th, 2021, Regular Meeting.

                       Ann Golob made a motion to approve the February 7th regular meeting minutes.

                       Shelly Huber seconded the motion.  – Motion passed 5/0.

ROAD FOREMAN’S & ROAD COMMISSIONER’S REPORT:

  1. The board should have the contract for WRC to be the Municipal Project Manager for the Newfane Village Pedestrian Scoping Study. That will need to be signed.
  2. Sand/Salt shed is headed for a final review with VTRANS and hopefully, it will go out to bid in a couple of weeks.
  3. Renaud Bros. is planning on doing some work under the Arch Bridge in the next week or two and it looks like everything is on schedule weather permitting.
  4. The board has a copy of the proposal from William Jewel and Company to begin the permit process for the gravel pit.
  5. Depot Road Depot Road Culvert condemnation is up today, I am waiting to hear from Attorney Bob Fisher.

Shelly Huber made a motion to authorize Angela Sanborn (Chair) to sign the Jewel Contract. Ann Golob seconded. Roll called- Motion passed 5/0

Shelly Huber made a motion to authorize Angela Sanborn (Chair) to sign the contract for Windham Regional Commission to assume the project manager for the Village Scoping Study. Ann Golob seconded.

Roll called -Motion passed 5/0

Katy Johnson- Aplin made a motion to accept the Road Forman’s Report. Ann Golob seconded. Roll called -Motion passed 5/0

ADMINISTRATIVE ASSISTANT’S REPORT: 

  • I will review the Newfane Ordinances & Policies and have them ready for the New Selectboard to read & review. I will edit any changes or recommendations and have them available to re-adopt at the March 14th
  • I was notified on 2.17th that there was a possible dog bite that is currently being investigated by Ashley Pringer of the WCSD / Animal Control. I will keep the Board informed of this ongoing investigation.
  • The Organizational Meeting for the New Selectboard will be on Thursday, March 3rd at 6 p.m.
  • The Newfane mask mandate may be readopted for another 30 days; the State’s rule allowing towns to adopt mask mandates will expire on April 30, 2022.

Shelly Huber made a motion to approve the Administrative Assistant’s Report. Ann Golob seconded. Roll call-motion passed 5/0.

Ann Golob made a motion to extend the mask mandate for another 30 days, at Town-owned buildings (This will be until March 24th) Katy Johnson- Aplin seconded.  

Discussion

Roll called motion passed 4/1 Shelly Huber opposed.

  • PRE -TOWN MEETING INFORMATIONAL-Moderator Deborah Luskin 6:11 p.m.

WARNING FOR THE 2022 NEWFANE TOWN MEETING VOTING BY AUSTRALIAN BALLOT

 @ NEWFANE TOWN OFFICE, NEWFANE MARCH 1, 2022

The legal voters of the Town of Newfane, Vermont, are hereby notified and warned that pursuant to Title 17 V.S.A. Section 2655, they are to vote by Australian ballot due to COVID 19.

 Masks are required by those voting in-person

Voting will take place from 9:00 AM until 7:00 PM at the NEWFANE TOWN OFFICE, Newfane to act upon the articles below.

ARTICLE 1:   Shall the voters of the Town of Newfane elect the following Newfane Town Officers as required by law for the ensuing year?

Constable                                                                            1-year term

Collector of Delinquent Taxes                                    1-year term

Lister                                                                                1- year term (until 2023)

Lister                                                                                  2- year term (until 2024)

Lister                                                                                   3-year term

Moderator – Town                                                          1-year term

Selectboard Member                                                     3-year term

Selectboard Member                                                     1-year terms (Two Positions)

Town Clerk                                                                        1-year term

Town Treasurer                                                               1-year term

WRMUED School Board Member                              3-year term (One Position)

ARTICLE 2: Shall the voters of the Town of Newfane pay taxes for the ensuing year on a quarterly basis, due on the 15th of August, October, January, and April; late charge for interest being at the rate of .50% per month for the current fiscal year and .75% per month for each month thereafter until paid?

ARTICLE 3: Shall the voters of the Town of Newfane authorize the Treasurer to collect current taxes, pursuant to 32 VSA §4791?                                                                                                                    

ARTICLE 4: Shall the voters of the Town of Newfane authorize the Selectboard to sell or otherwise convey property acquired through tax sale proceedings?

 Bucky Pelsuo – General question, was there a time when the public could have input on these articles?

  Moderator Answer- the public is welcome to come to all of the Selectboard meetings;                          budget season starts in October and that is where these items are discussed.

Bill Gunter –Article #1 Are the current Listers not running for re-election? 

Wannetta Powling, Answer- Beckley Gaudett is the only candidate who turned in paperwork for the two-year Lister position, any others can be write-ins.

 ARTICLE 5: Shall the voters of the Town of Newfane appropriate the sum of $500.00 to American Red Cross?

ARTICLE 6: Shall the voters of the Town of Newfane appropriate the sum of $250.00 to Aids Project of So. VT?

ARTICLE 7Shall the voters of the Town of Newfane appropriate the sum of $1500.00 to the Incorporated Village of Newfane Union Hall?

Bill Gunther – Is this a new request?

Shelly Huber Answer – Yes this is a new request, for maintenance of Union Hall any of these appropriations had to make an appointment and explained to the Selectboard and the public about how they serve the residents of Newfane.  The town has never been charged for the use of the Hall for Town Meetings.

ARTICLE 8: Shall the voters of the Town of Newfane appropriate the sum of $3500.00 to Grace Cottage Hospital?

Bill Gunther – Would like to show support for Grace Cottage Hospital, a very worthy cause.

 ARTICLE 9: Shall the voters of the Town of Newfane appropriate the sum of $400.00 to Green Mountain RSVP?

 ARTICLE 10: Shall the voters of the Town of Newfane appropriate the sum of $1000.00 to Groundwork’s Collaborative?

Shelly Huber stated that all the appropriations made an appointment, and explain to the Selectboard & public how they serve the residents of Newfane.

Ann Golob added that these requests include a written report summarizing the activities of the organization and are included in the Town Report.

 ARTICLE 11: Shall the voters of the Town of Newfane appropriate the sum of $1850.00 to Health Care & Rehabilitation Services?

ARTICLE 12: Shall the voters of the Town of Newfane appropriate the sum of $1000.00 to Leland & Gray Education Foundation?

ARTICLE 13: Shall the voters of the Town of Newfane appropriate the sum of $2,700.00 to Moore Free Library?

ARTICLE 14: Shall the voters of the Town of Newfane appropriate the sum of $1000.00 to Restorative Community Practice of S. Vermont?

ARTICLE 15: Shall the voters of the Town of Newfane appropriate the sum of $1150.00 to Senior Solutions?

Janis Hall – from Senior Solutions spoke regarding service numbers that were provided to Newfane residents.

Bill Gunther – Would like to show support for appropriations, very worthy cause, including the Vet-to-Vet program where people get buddied up with other Vets.

ARTICLE 16: Shall the voters of the Town of Newfane appropriate the sum of $1600.00 to SEVCA?                                                                                                   

ARTICLE 17: Shall the voters of the Town of Newfane appropriate the sum of $5178.00 to SeVEDS?

Casey Haynes- from the SeVEDS spoke regarding services that is provided to Newfane residents.

ARTICLE 18: Shall the voters of the Town of Newfane appropriate the sum of $600.00 to SE VT Watershed Alliance.

ARTICLE 19: Shall the voters of the Town of Newfane appropriate the sum of $2000.00 to S. Newfane Community  Association?

ARTICLE 20: Shall the voters of the Town of Newfane appropriate the sum of $1000.00 to The Timson Hill Preschool?

ARTICLE 21: Shall the voters of the Town of Newfane appropriate the sum of $1000.00 to The Gathering Place?

ARTICLE 22: Shall the voters of the Town of Newfane appropriate the sum of $750.00 to The Moover?

ARTICLE 23: Shall the voters of the Town of Newfane appropriate the sum of $2675.00 to Valley Cares?

 Bill Gunther – Would like to show support for Valley Cares, very beneficial to have such a facility in the valley. They loaned out equipment during my recovery from surgery at no cost. I have done some volunteer driving and residents are very grateful for the assisted living in our area.

ARTICLE 24: Shall the voters of the Town of Newfane appropriate the sum of $220.00 to Vermont Center for Independent Living?

ARTICLE 25: Shall the voters of the Town of Newfane appropriate the sum of $400.00 to Vermont Adult Learning?

ARTICLE 26: Shall the voters of the Town of Newfane appropriate the sum of $100.00 to Vermont Green Up?

ARTICLE 27: Shall the voters of the Town of Newfane appropriate the sum of $4500.00 to Visiting Nurses Alliance & Hospice for VT /NH?

Bill Gunther – Would like to show support for Visiting Nurses Alliance very worthy cause they helped him recover after his surgery, they came right to my house, wonderful service.

ARTICLE 28: Shall the voters of the Town of Newfane appropriate the sum of $1000.00 to Williamsville School Preservation Society?

ARTICLE 29: Shall the voters of the Town of Newfane appropriate the sum of $250.00 to Windham County Historical Society?

ARTICLE 30: Shall the voters of the Town of Newfane appropriate the sum of $720.00 to Windham County Humane Society?

ARTICLE 31: Shall the voters of the Town of Newfane appropriate the sum of $1000.00 to the Women’s Freedom Center?

ARTICLE 32: Shall the voters of the Town of Newfane appropriate the sum of $1660.00 to Youth Services?

ARTICLE 33: Shall the voters of the Town of Newfane appropriate the sum of $250.00 to WinDart?

 End of Special Appropriations, See Town Report for Details – Total $ 39,753.

ARTICLE 34: Shall the voters of the Town of Newfane authorize General Fund expenditures for Town and Highway operating expenses of $ 1,599,996, of which $1,299,799 shall be raised by taxes and $ 300,197 by non-tax revenues?

Bill Gunther – Question, Page 15 under General- the Windham County Tax is the figure used based on a per capita basis?  Melissa Brown – Yes this is based on a per capita basis.

Bill Gunther -What does this do to the Windham County Sheriff when they move to Brattleboro?  

 Shelly Huber – Answer, none that we know of at this point, will not have an effect on these figures.

ARTICLE 35: Shall the voters of the Town of Newfane authorize Capital Fund expenditures of $ 316,345.00, of which $ 315,345.00 shall be raised by taxes and $ 1,000.00 by non-tax revenues?

ARTICLE 36: Shall the voters of the Town of Newfane raise by taxation the amount of $28,634 for the annual  Excavator lease payment?

ARTICLE 37: Shall the voters of the Town of Newfane approve the transfer of surplus funds, in the amount of $125,000 to the Capital Reserve Fund?

OTHER DISCUSSION: 

Buckey Pelsue– General question If we are not satisfied with the amount and it is voted down, does that mean that the organization can come back and request a different amount?

 Angela Sanborn – that is not an option.

Melissa Brown if it is voted NO, by a majority vote It is taken out of the budget.

Bill Gunther – I want to give my annual thanks to the Highway Crew, I haven’t had to walk up the hill this year.  Thank you

Deborah Luskin – At one Town Meeting I asked for money for a PA system I was granted $750.00 and hope to use it when we reconvene in-person town meetings.

END OF PRE-TOWN MEETING INFORMATIONAL  7:00 p.m.

 Mike Fitzpatrick – I would like to thank the other members of the Selectboard who have done an excellent job this year and in particular for helping to acquire the gravel pit for the town. We should be able to start getting sand and gravel from the pit later this year which will be a tremendous boom for the town.  I also would like to thank Shelly Huber for her work on the Board; she has had the Town’s interests at heart.

 Shelly Huber – I want to thank you all – it has been fulfilling and rewarding to serve these past five years; others wanting to serve should do so.

PAY ORDERS

  1.  Payroll Warrant No #11554                          Amount $    4,969.54
  2.  Payroll Warrant No #11555                          Amount $    5,088.67
  3. Account Payable No # 2217                         Amount $    69,775.01
  4.  Account Payable No # 2217A                      Amount $    881.19

Katy Johnson- Aplin made a motion to approve Pay Orders. Ann Golob seconded.   Motion passed 4/0  (Attending remotely, Mike Fitzpatrick withdrew and left the meeting.)

ADJOURN:   Ann Golob made a motion to adjourn. Meeting adjourned at 7:17 pm

Respectfully Submitted,

Wannetta Powling, Administrative Assistant

Tuesday, January 18, 2022, Selectboard Minutes

Tuesday, January 18, 2022

Masks are required by those attending in-person / if unable to do so; please use the Zoom Link provided

Zoom Meeting   https://zoom.us/joinameeting      Meeting ID: 972 2791 1757   Passcode:352680

BOARD MEMBERS PRESENT:  Angela Sanborn, Ann Golob, and Shelly Huber with Katy Johnson- Aplin (via Zoom),  Absent: Mike Fitzpatrick

OTHERS PRESENT:   Kate Gehring & guest, Deborah Luskin, Brian Guerino – B.C.T.V., and Wannetta Powling  (Zoom) Jay Wilson, Jane Douglas, Ken Estey, Cris White, Carol Hesselbach, Sandra Dadik, Gloria Cristelli, Steve Levine, and Jeryl Julian Cisse

CALL TO ORDER: Due to technical issues, the meeting was called to order at 6:12 pm by Selectboard Chair Angela Sanborn.

 

ADDITIONS/AMENDMENTS TO AGENDA:  Ann Golob asked to add a discussion on ARPA funding updates during the old business.

APPROVAL OF MINUTES:

  • January 3, 2021, Regular Meeting.

Ann Golob made a motion to approve the minutes of the January 3, regular meeting. Katy Johnson- Aplin seconded the motion.  – Motion passed 3/0. Shelly Huber abstained.

  • January 10, 2021, Budget Meeting.

Ann Golob made a motion to approve the minutes of the January 10, budget meeting. Shelly Huber seconded the motion.   Motion passed 4/0.

ROAD FOREMAN’S & ROAD COMMISSIONER’S REPORT:

  1. The bat houses are installed at the old town garage.
  2. We received a proposal from David Balk, Engineer, to do the Environmental Site Assessment for the Radway Hill property. His price was $2,000, and it could be done in 2 weeks.
  3. The snowfall yesterday was a nice change from the ice storms we have been having, and hopefully, it will help insulate the culverts to keep the water flowing. We have several spots where the water is running across the road and freezing in the road, and we are working on these spots.
  4. We are getting closer to getting the pedestrian scoping study started for Newfane Village.
  5. The bids for Monroe Bridge are due to be opened tonight.
  6. Depot Rd. box culvert condemnation is still between Fisher’s office and V.T.R.A.N.S.
  7. The Sand/Salt shed is hopefully going out to bid soon.

Bids for Monroe Bridge Cleaning & Greasing were opened (only one bid was received by deadline)

  • Vermont Protective Coatings Inc. from Brandon, VT                       Bid amount $372,275.00

Shelly Huber made a motion to accept the Vermont Protective Coatings Inc. bid for $372,275.Ann Golob seconded. Motion passed 4/0

Environmental Phase I Assessment-

  • David Balk Brattleboro, VT, provided a written proposal to include a written report/assessment in two weeks for the Gavel Pit on Radway Hill for $2,000.
  • A senior Geologist from Terracon Consultants in Manchester NH, Sean Kennedy, provided a written proposal to include a written report/assessment in three weeks for the Gavel Pit on Radway Hill for $2,700.

Discussion:

Shelly Huber made a motion to accept the Environmental Assessment proposal from David Balk for $2,000Ann Golob seconded. Motion passed 4/0

Shelly Huber made a motion to approve the Road Foreman’s Report. Ann Golob seconded. Motion Passed 4/0.

ADMINISTRATIVE ASSISTANT’S REPORT: 

  • I have updated the figures on the proposed budget for your review and signature tonight.
  • There is also a Draft of the Town Meeting Warning for your review and signature.
  • Legislative Bills 172 and S.223 were waiting for the governor’s signature on Thursday.
  • Doris Knechtel has submitted a letter for your consideration. She would like to propose that Katy Bristol be given a pay increase. This increase has already been included in the Listers budget and will in no way affect the proposed budget you are considering tonight.

Shelly Huber made a motion to approve Katy Bristol’s raise from $16.00 to $18.00 per hour retroactive to January 1, 2022. Ann Golob seconded. Motion passed 4/0.

Shelly Huber made a motion to approve the Administrative Assistant’s Report. Ann Golob seconded. Roll call-motion passed 4/0.

 COMMITTEE REPORT

Planning Commission – Ken Estey provided the Selectboard with a PowerPoint presentation that explained the survey results from residents and made a series of six recommendations for the Selectboard to consider. The excerpts below are taken from Ken’s report.

Quick Overview of ARPA Survey Results –How the People of Newfane Spent their $100

  • Economic Sustainability (ES)    $ 14,17
  • Community Life (CL)                 $ 11,439
  • Transportation (T)                    $   9,500
  • Housing Access (HA)                $  8,090

We also asked survey-takers to choose among the sub-categories below each of the four major categories. We looked at those responses, totaled the numbers, and created the following six recommendations.

Recommendation #1

Purchase and/or renovate a building or buildings in Newfane (e.g., Newfane Inn or abandoned South Newfane Country Store) to develop a multi-use center for housing and to promote businesses & provide multi-generational community space.

Responses 340 received: 

  • Develop a community center by upgrading existing community building(s)                 97
  • Create a fund for community arts, recreation spaces, and events                                 70
  • Purchase and renovate the property in Newfane for economic development and housing 64
  • Create business incubation space                                                                                        13
  • Fund support for local child-care                                                                                          96

Recommendation #2

Partner with neighboring towns to create a multi-use center providing multi-generational community space and create a shuttle service between Newfane and neighboring towns. This space could include food service, entertainment, and recreation such as a skate park, swimming pool, or skating rink.

  1. See reasons for Recommendation #1
  2. Discussions with Leland & Gray students who want places to go
  3. Considerable interest in transportation                                                                                               Establish bus service to connect Newfane residents w/ work, school, & services                                      Responses 143

Reason for Recommendation #3  

Provide funding for renovating or upgrading septic systems for homeowners who want to create long-term housing units in their homes or as accessory dwelling units.

  • Fund incentives for the creation of affordable and accessible long-term housing, in individual homes and appropriate-scale multi-dwelling units
  • Responses 189

Reasons for Recommendation #4

Allocate funding for broadband drop costs (connection to broadband) and possible underground connection costs to residents for whom such costs are not affordable.

  1. Economic sustainability received the most dollars in the survey overall. Broadband is an essential component of the workplace (whether one works at home or away from home).
  2. The votes for the initiatives below suggest a need to support local and home-based businesses (or to develop new businesses).                                                                                         Responses 189
  • Establish local farmers, crafters, artists markets                 127
  • Promote local businesses, arts, farms, recreation, and tourism   97
  • Provide recovery relief for local businesses   49

Reason for Recommendation #5

Support residents’ health by establishing bicycle and walking infrastructure.

Responses 144

  • Establish bicycle and walking infrastructure

Reason for Recommendation #6

Implement a water/septic study to assess opportunities or obstacles to economic, business, and housing opportunities such as those mentioned in Recommendations #1 and #3.

Recommendation #1:  Multi-use center – renovating existing structures or building a new one.

Recommendation #3:  Upgrading septic for long-term housing or Accessory Dwelling Units, Generally speaking, any duplex or triplex housing proposals in the villages have to address the need for sewer and water treatment.

Selectboard members expressed their appreciation to the Planning Commission for their detailed presentation. The Selectboard members are looking forward to additional discussions on how Newfane will be able to implement these recommendations.

SCHEDULED MEMBERS OF THE PUBLIC:

Town Moderator -Deborah Luskin shared procedures and insight from “Roberts Rules” for the March 1st Town Meeting.

Governor Phil Scott signed S.172, an act relating to authorizing alternative procedures for 2022 annual Town meetings in response to COVID-19.

Discussion:

Ann Golob made a motion to hold no town meeting this year and instead to have an information meeting on the day before voting (Monday, February 28 at 6 pm) and that all voting is by Australian ballot on March 1 (or by early voting).

Angela Sanborn seconded. Motion passed 4/0

**Early voting is available; Australian voting will be from 9 am – 7 pm at the Newfane Town Office, 555 VT Route 30 on March 1.

Selectboard Meeting was recessed at 7:00 pm.

Selectboard members participated in the B.C.A. (Board of Civil Authority) meeting.

Board of Civil Authority

Minutes are attached

Selectboard Meeting reconvened at 7:12 pm.

UNSCHEDULED MEMBERS OF THE PUBLIC:

None.

OLD BUSINESS:

Review Articles –

Discussion ensued – no changes were made.

Ann Golob made a motion to approve the Articles for Warning Town meeting. Shelly Huber seconded. Roll called -motion passed 4/0.

 Review Final Budget:

Discussion ensued

Ann Golob made a motion to approve the Articles for Warning Town meeting. Shelly Huber seconded. Roll called -motion passed 3/0 Katy Johnson-Aplin abstained.

ARPA Funding and Consultant:

Ann Golob gave a quick update on ARPA funding guidelines from the Treasury. They have released a 500-page document detailing funding requirements and overall simplifying the process of spending the money for any jurisdiction that received less than $10 million. VLCT and WRC are reviewing the document in detail and will be holding meetings in the near future to explain what they have learned.

The economic development consultant we met with at our last meeting has withdrawn his name from consideration because he may be leaving the region and could only commit to working with the town on a remote basis. The Selectboard agreed that this wasn’t a good option for our town.

NEW BUSINESS: 

None

CORRESPONDENCE:  

None

PAY ORDERS:

  • Payroll Warrant No #11549                          Amount $    4,917.28
  • Payroll Warrant No #11550                          Amount $     5,624.15 
  • Accounts Payable No# 22013                        Amount $   18,519.66   
  • Accounts Payable No# 22014                        Amount $   43,189.96

Ann Golob made a motion to approve Pay Orders. Shelly Huber seconded.

Motion passed 3/0 (Katy Johnson-Aplin on Zoom had left the meeting.)

ADJOURN: 

Ann Golob made a motion to adjourn. Meeting adjourned at 7:43 pm

 

Respectfully Submitted,

Wannetta Powling, Administrative Assistant

January 10th, 2022, Selectboard Budget Minutes

Masks are required by those attending in-person / if unable to do so; please use the Zoom Link provided

Zoom Meeting https://zoom.us/joinameeting                   Meeting ID: 972 2791 1757           Passcode: 352680

January 10th, 2022

BOARD MEMBERS PRESENT:

Angela Sanborn, Mike Fitzpatrick (phone), Ann Golob (Zoom), Katy Johnson-Aplin (Zoom), and Shelly Huber (Zoom).

OTHERS PRESENT:  

Wannetta Powling and Melissa Brown (Zoom)

CALL TO ORDER:

The meeting was called to order at 6:02 pm by Chair Angela Sanborn.

ADDITIONS/ AMENDMENTS TO AGENDA:

Angela Sanborn made a motion to add Cannabis to the agenda following the budget. Katy Johnson-Aplin seconded.  Motion passed 5/0

UNSCHEDULED MEMBERS OF THE PUBLIC:

None

OLD BUSINESS:

Articles were reviewed; it was noted that the format is similar to last year, with separate articles for each Social Appropriation. Voters can only vote Yes or No; they cannot change the amount of money in the article.

Carol Hesselbach, Town Clerk, mentioned that absentee and early voting would be available before Town Meeting.

Deborah Luskin, Town Moderator, will be attending the meeting on January 18th for additional input and discussion.

Capital Budget – Williamsville Hall, Chair Steve Levine, asked for a Twenty Thousand dollar appropriation this year for the continued maintenance and upkeep of the Williamsville Hall. The Preservation Trust will be offering to cover $250, which is approximately half of the cost for a building assessment. This assessment determines needed repairs to the slate roof or the chimney; these were among a few mentioned items.

 Review Budget- the remaining budget items were reviewed. Edits will be made and, a final budget will be available for the Selectboard to sign at the January 18th meeting.

 Cannabis– Katy Johnson–Aplin presented additional researched information and advice provided by VLCT.

Discussion ensued.

It was agreed that further information is still needed, but it seems clear that we should not introduce an article to the votes at this Town Meeting. But it was agreed that creating a Cannabis Control Commission (C.C.C.) would probably make sense as a way to ensure that the town has input into any state licenses that may be authorized for growers or others that do not require town approval.

Ann Golob suggested that we contact West River Valley Thrives and invite them to our February 7th Selectboard meeting to participate in the discussion and provide valuable information.

NEW BUSINESS:

None

Ann Golob made a motion to adjourn. Meeting adjourned at 6:42 pm.

Respectfully Submitted,

Wannetta Powling, Administrative Assistant

January 3, 2022, Selectboard Minutes

Masks are required by those attending in-person / if unable to do so; please use the Zoom Link provided

Zoom Meeting   https://zoom.us/joinameeting     Meeting ID: 972 2791 1757   Passcode: 352680

BOARD MEMBERS PRESENT:  

Angela Sanborn, with Katy Johnson- Aplin and Ann Golob (via Zoom), with Mike Fitzpatrick (on the phone)

Absent: Shelly Huber

OTHERS PRESENT:  (In-person) Steve Levine, Janine Rose, Bill Morse, Jesse Holden, David Cotton, Piet van Loon, Austin Rice – B.C.T.V., and Wannetta Powling

(Zoom) Jay Wilson, Jane Douglas, Ken Estey, Cris White, Steve Neratko, and Jeryl Julian Cisse

CALL TO ORDER:

The meeting was called to order at 6:00 pm by Selectboard Chair Angela Sanborn.

ADDITIONS/AMENDMENTS TO AGENDA:   

None

APPROVAL OF MINUTES:

  • December 20, 2021, Regular Meeting.

Ann Golob made a motion to approve the Minutes of December 6, a regular meeting.

 Mike Fitzpatrick seconded the motion.  – Motion passed 4/0.

 

  • December 27, 2021, Budget Meeting.

Mike Fitzpatrick made a motion to approve the Minutes of December 27, a regular meeting.

 Katy Johnson- Aplin seconded the motion.   Motion passed 4/0.

ROAD FOREMAN’S & ROAD COMMISSIONER’S REPORT:

  • The meeting happened with the V.T.R.A.N.S. biologist, and two spots were located near the office trailer at the Arch Bridge for the bat houses. They should be installed this week.
  • The phone meeting with Bob Fisher for the Wiswall Hill beavers occurred, until it’s causing damage to the town road, we can’t do anything as the Town. Bob said the property owners who are experiencing damage can and should deal with this to stop the damage to their property.
  • The R.T. 30 radar sign has been positively affecting traffic speed. During the Christmas holiday, the traffic count was 9,251 cars going south from Thursday to Monday.
  • The bid for cleaning and greasing of the steel structure for Monroe Bridge is out and will be opened at the next Selectboard meeting on January 18.

*Ann Golob asked that we contact the neighbors on Wiswall Hill near the Beaver Pond and provide them with an update. *Covered Bridge in Williamsville seems to need additional signage, there are people not aware that the bridge is one lane. Currently, there is a stop sign at one end of the bridge, and vehicles are trying to enter the bridge at the same time.

*Jay mentioned that he would see if additional signage was available.

Mike Fitzpatrick made a motion to approve the Road Foreman’s Report. Ann Golob seconded.

Motion Passed 4/0

ADMINISTRATIVE ASSISTANT’S REPORT: 

  • I have been working with Melissa on the figures that are in the draft for your review tonight.
  • I would like to suggest to the Selectboard that we hold one more budget meeting on Monday the 10th to go over and approve the articles, review the final numbers for the budget, and vote on them.
  • The Selectboard will need to consider how best to format the Town Meeting and what the legislature will allow the Town to do; I understand that on January 4, they will be deciding this issue in Montpelier. I will be attending the V.L.C.T. webinar and will provide you with an update.

Discussion:

*Selectboard will hold one more budget meeting on Monday the 10th

*January 17th is a Martin Luther King Federal Holiday – Board agreed to meet on Tuesday, January 18th.

Mike Fitzpatrick made a motion to approve the Administrative Assistant’s Report. Ann Golob seconded. Roll called -motion passed 4/0.

 COMMITTEE REPORT:

Williamsville Hall – Steve Levine provided the Selectboard with financial information about the Williamsville Hall for this year’s appropriations. Regarding completing an assessment of the building, the Hall committee has received two estimates

  •  “The Criterion” gave an estimate of $3,000 to complete an assessment of the building.
  • The Preservation Trust will find a qualified company to do a building assessment for approximately $500.  Of that total, they will foot $250 and they will provide a grant to the town to cover the balance. This can happen within the next couple of weeks.

In order to assess the state of the slate roof, Trevor Kemp who is a Williamsville resident and a licensed drone pilot is available to work with a roofing contractor to provide aerial views of the condition of the slate in order to avoid having to construct scaffolding to inspect it. Jim Brow from Slate and Brow Roofing (@ $100 per hour) was contacted; the two men have agreed to work together and use the photographs and video information from the drone; they would be able to do an initial inspection of the slate roof. Providing that all goes well, we would set aside funds for future needs.

The outside painting of the building has been estimated to cost between $25,000 and $30,000. Other needs of concern are the repairs to the balcony above the main floor. The condition of the chimney is unknown; does it only need attention in the kitchen where the plaster is coming off? Once the assessor inspects the building, we will better understand the work needed and we can prioritize it.

 

The committee is asking for 20,000 for the Capital fund, which would go towards the painting of the building now; if it is discovered that the roof has repair needs, we would postpone the painting to do necessary repairs to the roof.

Previously the Hall received funds in the following years in these amounts:

  •  FY 2018 -2019 = $12,000
  •  FY 2019 -2020= $15,000
  •  FY 2020-2021 = $ ZERO (waiting on building assessment)
  •  FY 2022 -2023 =$20,000  currently requesting

Currently, the Hall capital fund has a balance of $ 20,060.

The Selectboard will follow up with this request at the Monday, January 10, budget meeting.

Discussion ensued if the Hall should be closed for the remainder of January, February and reopen in March. The Selectboard recommends that it would be best to keep the Hall open – it helps promote the Town’s vibrancy in the village of Williamsville. Selectboard Chair Angela Sanborn suggested coming back to the January 18 meeting with further information to determine if those who are scheduled to hold activities (such as the yoga group who is interested in booking classes for ten weeks), a film festival, etc. are still open to doing so.

DRB update on key issues – David Cotton with Piet van Loon

According to the Zoning Administrator, the DRB has held five (5) hearings during 2021. The DRB hearings included an AirB&B application and a subdivision on Route 30. There was also an informational meeting to consider if it would be feasible for a potential buyer to develop 105 acres near the Ollallie Day Lily Farm into a communal living complex.

David reviewed the process that is in place — the Planning Commission writes the Bylaws, the Zoning Commissioner gives zoning approval if the application meets the requirements of the bylaw. The Design Review Board (DRB) only considers applications if there is a need for a variance or waiver for situations that are unusual and fall outside the conditions covered by the Bylaws.

Typically it is commercial applications where the DRB gets involved, such as bed and breakfast, subdivisions, or the Inns. The committee currently has five regular members and two alternates all of whom are open-minded and work well together; all have studied the Bylaws and understand the scope of their responsibilities.

Ann Golob brought up the abandonment of properties that have fallen into disrepair. Other towns have created ordinances that define exactly what is meant by “disrepair.” Most recently Wilmington enacted such an ordinance. She asked if this would start with the Planning Commission or different ways to address this. Ken Estey who is chair of the Planning Commission addressed the question, stating that it would be under the Selectboard’s jurisdiction to create such an ordinance. But that the DRB and Planning Commission could undoubtedly be part of the discussion and would be very interested in participating.

Ann agreed to collect information from other towns to see what they have in place.

Mike mentioned that the Town would consider it if there was a health issue.

Bill Morse and Jesse Holden were present and considered mentioning their current application under review. David Cotton stated that it is inappropriate to discuss the information publicly with an application currently under consideration.

SCHEDULED MEMBERS OF THE PUBLIC: 

Economic Development Consultant Candidate–Steve Neratko

Ann Golob asked if she could introduce Steve and discuss his experience in greater detail with the Selectboard. She reminded the Board that we are looking for a consultant to work with the town on how to spend our ARPA funds and to think through how we might complete longer-term projects that will require additional funding beyond that which is available through ARPA. Steve described his previous work experiences and his interest in this part-time consulting position. Below is a section from his resume:

Highly motivated, innovative, and versatile planner with an extensive background in municipal governance, planning, gis, data analysis, and community and economic development. Energetic self-starter with excellent research, analytical, communication, and creative skills. Able to envision alternatives to the physical and social environments in which we live. In-depth experience working with a wide range of municipal and governmental agencies, nonprofit organizations, consultants, business and industry leaders, and the public. Adept at consensus building; able to communicate effectively and work with various people.

  • Proficient at reading plans and blueprints and comprehending complex codes, laws, and policies.
  • Background in transportation and utility corridor planning, permitting, design and development.
  • Broad background in actual property acquisition, development and management, housing and land development, land surveying, engineering, land design, planning, permitting, and construction.
  • Project management expertise includes initiation, planning, execution, monitoring, and closure.
  • In-depth experience in public engagement and relations, social media, marketing, communications, and writing.
  • Developed, managed, and administered large budgets and capital improvement programs.
  • Competent in data science, analytics, math, statistics, and related programming such as python, r, SQL, M.A.T.L.A.B.
  • Superior research skills, including paper and digital researching, note-taking, and data collection and management. Experience searching courthouse, real estate, tax records, computer, network, and online research.
  • Personable, positive, calm, caring, considerate, and easy to work with

After answering questions from Selectboard members and others, Steve offered that he would be willing to come back to the next Selectboard meeting on Tuesday, January 18, to hear from the Planning Commission on ARPA recommendations collected from the recent surveys. Chair Angela Sanborn encouraged him to do so.

UNSCHEDULED MEMBERS OF THE PUBLIC: 

None.

OLD BUSINESS:

Cannabis Issues a discussion concerning if an article to allow the sale of Cannabis in Newfane should be considered for this year’s town meeting.

Ann Golob recommended that V.L.C.T. needed to be consulted to see if there is a draft of a similar document already available and if other towns had already established precedence. Katy Johnson-Aplin recognized the importance of moving forward with the possibilities of forming Newfane’s C.C.C.  (Cannabis Control Commission) counsel and offered to do further research on the topic including contacting VLCT.

Review Articles for Town Meeting- Tabled until January 10, 2022 @6p.m.

NEW BUSINESS: 

None

CORRESPONDENCE:  

None

PAY ORDERS:

1.       Payroll Warrant No #11547                        Amount $    7,156.21

2.       Payroll Warrant No #11548                        Amount $    5,484.09

 Due to illness, Pay Orders are to be reviewed and signed separately (Ann Golob, Mike Fitzpatrick & Katy Johnson-Aplin had withdrawn from the meeting)

ADJOURN: 

Angela Sanborn made a motion to adjourn. Meeting adjourned at 7:45 pm

 

Respectfully Submitted,

Administrative Assistant

Wannetta Powling

December 20, 2021, Selectboard Minutes

Masks are required by those attending in-person / if unable to do so; please use the Zoom Link-provided

Zoom Meeting   https://zoom.us/joinameeting    Meeting ID: 972 2791 1757   Passcode: 352680

BOARD MEMBERS PRESENT:  

Angela Sanborn, Shelly Huber, and Katy Johnson- Aplin, Ann Golob (Zoom), and Mike Fitzpatrick (phone; joined during Administrative Assistant’s report).

OTHERS PRESENT:  

(In-person) Maya Richmond, Meg Gonzalez, Jacob Deutsch, George Friend, Brian Bashaw – B.C.T.V., and Wannetta Powling

(Zoom) Jay Wilson, Jane Douglas, Cina Friend, Christine Howe, Becca Schaefer, Johann Blanchard, Linda Melody, Bobbe Raqouzeos, Vickie Sterling,  Steven Ovenden, Gloria Cristelli, Steven Meyer, Amber Thibodeau, and Kayla Jager.

CALL TO ORDER:

The meeting was called to order at 6:04 pm by Selectboard Chair Angela Sanborn.

ADDITIONS/AMENDMENTS TO AGENDA:   

None

APPROVAL OF MINUTES:

  • December 6, 2021, Regular Meeting.

Shelly Huber made a motion to approve the Minutes of December 6, a regular meeting.

 Ann Golob seconded the motion.  – Motion passed 4/0.

  •  December 7, 2021, Special Town Meeting. (No action needed)
  • December 13, 2021, Budget Meeting.

Katy Johnson- Aplin made a motion to approve the Minutes of December 13, a regular meeting. Shelly Huber seconded the motion.  

Motion passed 3/0. Ann Golob abstained

ROAD FOREMAN’S & ROAD COMMISSIONER’S REPORT:

  1. The Arch Bridge detour signs have been installed, and I have a meeting Wednesday with the V.T.R.A.N.S. biologist to find locations for bat houses near the bridge.
  2. Wannetta and I have a phone meeting with Bob Fisher tomorrow about the beaver problems on Wiswall Hill.
  3. The radar sign on R.T. 30 north of the village has been installed and is working.
  4. Do you want to put the bid out for the cleaning and greasing of Monroe Bridge? I’m afraid if we wait until spring, the contractors will all be booked for the season.

Shelly Huber made a motion to have Jay send out the bid for cleaning the bridges.  Katy Johnson-Aplin seconded.  Motion Passed 4/0

Katy Johnson-Aplin made a motion to approve the Road Foreman’s Report. Shelly Huber seconded.

Motion Passed 4/0

Mike Fitzpatrick joins the meeting via phone at 6:17 pm.

ADMINISTRATIVE ASSISTANT’S REPORT: 

  • I want to extend our appreciation and thank Walter Hagadorn and W.W. Building supply for the donation and replacement of the picnic table here at the Town Office.
  •  The V.L.C.T. Advocacy News; has an overview of the Legislative Preview and the schedule for the new legislative session starting January 4. We will not know until early to mid-January if we can hold an in-person Town Meeting.
  • I have received the timeline for this year’s Town Report. I will be working very hard to get this first Draft to the printers on time. Would you please send your reports ASAP, but no later than January 10?
  •  With the Selectboard’s permission, I would like to use vacation days on a Thursday and Friday for the Christmas Holiday.

 Selectboard Chair requested that another reminder of the timeline to submit reports for the Town Report be sent to all Committees and Commissions.

 Shelly Huber made a motion to approve the Administrative Assistant’s Report. Katy Johnson- Aplin seconded.  Roll called -motion passed 5/0.

SCHEDULED MEMBERS OF THE PUBLIC:   

The following organizations gave an in-person (or Zoom) presentation regarding their appropriation request.  They also provided an Informational Statement as part of the 2021 Town Report.

  1. Moover –Christine Howe
  2. Windham County Humane Society –Maya Richmond
  3. Valley Cares – Johann Blanchard and Becca Schaefer
  4. Vermont Center for Independent Living – Linda Melody
  5. Moore Free Library – Bobbe Raqouzeos
  6. Women’s Freedom Center – Vickie Sterling
  7. Green Mountain RSVP – Steven Ovenden
  8. Senior Solutions – Gloria Cristelli
  9. Leland & Gray Ed. Foundation – Steven Meyer
  10. Southern Vermont Therapeutic Riding Center -Amber Thibodeau

UNSCHEDULED MEMBERS OF THE PUBLIC: 

None.

OLD BUSINESS: Purchase and Sales Agreement-

Discussion ensued

Shelly Huber made a motion to send the suggested corrections to Bob Fisher and ask for a Draft of the Purchase and Sales Agreement for the Selectboard to sign at the December 27 Budget meeting.  Ann Golob seconded.  Roll called – Motion passed 5/0

NEW BUSINESS: 

Cannabis Act 164-Meg Gonzalez and Jacob Deutsch from West River Valley Thrives presented information available to date. They are an education and resources program focused on safety and support to help area towns identify public risk in the (old W.S.E.S.U.) Windham South East Supervisor Union including Jamaica, Windham, Townshend, Wardsboro, Newfane, and Brookline towns.

  1. Act 164 gives town residents the power to decide if they want their town to opt-in to retail Cannabis.
  2. Retail Licenses are scheduled to start being issued in October 2022.
  3. Towns do not have the ability to direct collect local license fees or levy separate taxes on cannabis sales.
  4. Municipalities can create a local C.C.C. (Cannabis Control Commission) before opting in to ensure local regulations and wishes are followed.
  5. Cannabis retailers must receive local approval before receiving a state license.

 

The original House version of the Cannabis bill required a town to decide whether or not their town would allow retail sales by May 2022. The final Senate version overrode that provision and now there is no deadline to decide.

Cannabis Control Board (C.C.B.) in Montpelier will still control the majority of the policy. A local C.C.C. would give the authority surrounding zoning issues, nuisance, and permitting. This would allow a town to handle essential questions such as how close to schools will a retailer be allowed?

Some recommendations for those who could serve on local C.C.C. would be a cross-section of community members including school personnel, youth substance use prevention specialists, parents, medical professionals, members of local government, and people who have been in recovery.

The legalization of Cannabis in our Communities tends to increase overall rates of cannabis use. One in six of those youths who start using marijuana in their teens will develop a substance-use disorder.  Smoking high–potency marijuana every day can increase the development disorders, including schizophrenia, depression, and anxiety.

Discussion of proposed mask mandate to cover the town office and any town meetings that may be held during the time period that the mandate covers (45 days from the time it is authorized).

There was much discussion for and against a proposed mandate. A decision was made to hold off voting until the next meeting. In the interim, the Chair asked the Administrative Assistant to poll the town office staff about their preferences.

CORRESPONDENCE:  On file at the town office.

PAY ORDERS:

  1. Payroll Warrant No #11545                        Amount $    6,900.39
  2.  Payroll Warrant No #11546                       Amount $    5,515.73
  3.  Account Payable No # 2212                       Amount $    49,860.64

 Katy Johnson-Aplin made a motion to approve pay orders. Shelly Huber seconded the motion.

Motion Passed.3/0 (Mike Fitzpatrick & Ann Golob had withdrawn from the meeting)

ADJOURN:

Katy Johnson-Aplin made a motion to adjourn. Meeting adjourned at 8:50 pm

Respectfully Submitted,

Administrative Assistant

Wannetta Powling

Special Selectboard Meeting November 18, 2021

 Join Zoom Meeting:  https://us06web.zoom.us/j/2642477645?pwd=MTVUZGRMSFJ4MXpMcFhNN0JBNk0yZz09

Meeting ID: 264 247 7645              Passcode: n6AnMG

BOARD MEMBERS PRESENT:  Angela Sanborn, Ann Golob, and Shelly Huber (Zoom) and Mike Fitzpatrick (phone)

BOARD MEMBERS ABSENT:  Katy Johnson-Aplin

OTHERS PRESENT:   Jay Wilson and Wannetta Powling.

CALL TO ORDER:  The meeting was called to order at 5:01 p.m. by Chair Angela Sanborn.

MINUTES:   The purpose of the meeting is to review the proposal from Vice President Kevin Ford at Lafayette Highway Specialties for the detour signs needed for the Arch Bridge construction.  Jay Wilson made a request of the Selectboard to consider this proposal to allow for the installation of the signs before the ground freezes.  Construction is expected to begin in March 2022.  This will be considered a part of the $175,000 or 5% match the Town is responsible for.                                    

Mike Fitzpatrick made a motion to go with the Lafayette Highway Specialties proposal for $ 12,375. Ann Golob seconded the motion.

Motion passed.  4/0

UNSCHEDULED MEMBERS OF THE PUBLIC: None

ADJOURN:   Mike Fitzpatrick made a motion to adjourn the meeting at 5:05 p.m.

Respectfully,

Wannetta Powling

 

Selectboard Agenda November 15, 2021

Zoom Meeting   https://zoom.us/joinameeting     Meeting ID: 972 2791 1757   Passcode: 352680

  •  CALL TO ORDER
  • ADDITIONS/AMENDMENTS TO AGENDA
  • INFORMATION FOR DECEMBER 7th SPECIAL TOWN MEETING
    • Gravel Bank Presentation – Ann Golob
  • APPROVAL OF MINUTES
    • November 1st, 2021 Regular  Meeting
    •  November 8th, 2021 Budget  Meeting
  • ROAD FOREMAN’S & ROAD COMMISSIONER’S REPORT
  • ADMINISTRATIVE ASSISTANT’S REPORT
  • SCHEDULED MEMBERS OF THE PUBLIC
    • Aids Project of Southern Vermont- Karen Peterson
    • Restorative Community Justice – Dan Dewalt
    • Groundworks- Libby Bennett
    • WinDart- Joanne Bourbeau
    • Women’s Freedom Center- Vickie Sterling
    • South Newfane Schoolhouse Community Association- Maia Segura
  • UNSCHEDULED MEMBERS OF THE PUBLIC
  • OLD BUSINESS
  • NEW BUSINESS
  • CORRESPONDENCE
  • PAY ORDERS
    • 1.       Payroll Warrant No #11540                  Amount $    4,144.66
    • 2.       Payroll Warrant No #11541                  Amount $    N/A
    • 3.       Account Payable No # 2208                    Amount $    N/A
  • ADJOURN

Monday, November 1, 2021 Selectboard Minutes

Zoom Meeting   https://zoom.us/joinameeting      Meeting ID: 972 2791 1757   Passcode: 52680

BOARD MEMBERS PRESENT:  Angela Sanborn, Ann Golob, Shelly Huber, Katy Johnson- Aplin, and Mike Fitzpatrick (phone.)

OTHERS PRESENT:  Ken Estey, Jane Douglas, Doris Knechtel, Joan Weir, Wannetta Powling & Austin Rice from BCTV.   (Zoom) Jay Wilson, Kate Gehring, Jeryl Julian –Cisse, Lynn Forrest, Maggie Lewis, Sheriff Mark Anderson, Jen Stomsten, – Russell Bradbury-Carlin, and Andrea Seaton.

CALL TO ORDER: The meeting was called to order at 6:00 pm by Selectboard Chair Angela Sanborn.

ADDITIONS/AMENDMENTS TO AGENDA:   

Katy Johnson- Aplin made a motion to move the Old Business Real Estate Options to follow the Road Foreman’s Report. Shelly Huber seconded. Motion passed 5/0

APPROVAL OF MINUTES:

  • October 18, 2021, Regular Meeting

Ann Golob made a motion to approve the Minutes of October 18, the Regular meeting.  Katy Johnson- Aplin seconded the motion.  Motion passed 5/0.

  • October 25, 2021, the Budget Meeting

Ann Golob made a motion to approve October 25 Budget Minutes. Shelly Huber seconded. Motion passed 5/0

ROAD FOREMAN’S & ROAD COMMISSIONER’S REPORT:

  • The first radar sign that we purchased has been located on Dover Road near Adams Hill Road. It developed a problem a few weeks ago, and we sent it back for repair; the company offers a flat rate repair of $1,800 to refurbish the sign. The batteries are not new in that sign, and they would be $850 to replace when needed; a new sign would be $3,400. What would you like to do?

Mike Fitzpatrick asked if there would be a credit for the old radar sign to purchase a new one.  Jay will look into it.

Shelly Huber made a recommendation to revisit this item at the next Selectboard meeting. Katy Johnson-Aplin seconded. Motion passed 5/0

  •  The Arch Bridge preconstruction meeting was last week.
  • The sand/salt shed is still awaiting additional grant money.
  • The Depot Rd. box culvert is awaiting Bob Fisher and the VTRANS Right of Way person to agree on moving forward with condemnation.
  • I spoke with Ron Bell about designing the culvert on Eddy Road if grant money becomes available.
  • There is an access permit for Charles Bergman at #379 Dover Road in South Newfane, and this needs Selectboard approval. The permit is good, and no additional recommendations are needed.

Shelly Huber made a recommendation to approve the access permit. Ann Golob seconded. Motion passed 5/0

 Shelly Huber made a motion to approve the Road Foreman’s Report. Shelly Huber seconded. Motion passed 5/0.

EMERGENCY MANAGEMENT COMMITTEE:

I would ask the Selectboard to approve Todd Lawley and myself (Jay Wilson) as the two (2) contact representatives for Newfane on the Emergency Management.

Shelly Huber made a motion to approve the recommendation for Emergency Management. Katy Johnson-Aplin seconded. Motion passed 5/0

OLD BUSINESS: 

 Real Estate -Mike Fitzpatrick:

Shelly Huber informed the Selectboard that any property of ten + (10+) acres would need to follow the Act 250 permit process, even if it’s a municipality.   Area photos of the Radway Hill property were shared with those present.

The recommendation was to gather information on the cost & the permit process to give at the informational meeting.  The Town is not able to start the permitting process until it owns the property.

Katy Johnson-Aplin made a motion to have Ann Golob gather information, requirements, and recommendations for the informational meeting. Ann Golob seconded. Motion passed 5/0

 ADMINISTRATIVE ASSISTANT’S REPORT: 

  • I have provided the draft for the “Special Town Meeting” for your review. It is necessary to post the warning no less than 30 days before the meeting.  Any changes need to be completed & voted upon before the end of tonight’s meeting- and then signed by the Board to stay on schedule.

 Draft:          

 WARNING FOR THE 2021 SPECIAL NEWFANE TOWN MEETING

NEWBROOK FIRE DEPARTMENT 

DECEMBER 7, 2021

The legal voters of the Town of Newfane, Ve1mont, are hereby notified and warned that pursuant to Title 17 V.S.A. Section 2655, they are to meet at the NewBrook Fire Department in Newfane, Vermont, on Tuesday, December 7, 2021, at 6:00 pm to act upon the articles below.

ARTICLE 1: Shall the voters of the Town of Newfane authorize the Selectboard to purchase property known as parcel #B – 116.1 located off Radway Hill Road in Newfane, Vermont 21.67 acres+/- Gravel Pit for use by the Town of Newfane?

ARTICLE 2: Shall the voters of the Town of Newfane authorize the Selectboard to borrow funds for this capital needs?

ARTICLE 3: To transact any other non-binding business that may legally come before the Town.

  •  Appointments to meet with the Selectboard and discuss financial support are filling up. The last two available dates are December 6 and 20th. It would be best if you got in touch with me ASAP, or you could miss the deadline.
  • Thursday, November 4, between 7:30–10:30 am, there will be a Community Breakfast – at the Williamsville Hall– you are encouraged to stop by for Coffee & Muffins. If you bring in your travel cup, you can “Get One to Go! “
  • Last week I was among 20 others that attended the Arch Bridge preconstruction meeting. It seems to be a lot of information and details to go thru before they arrive to start the site work.  The stagings will need to be in place before winter weather.  (See attached minutes)

Ann Golob made a motion to accept the Administrative Assistant report. Shelly Huber seconded.  Motion passed 5/0.

COMMITTEE REPORT:

  •  Lister Doris Knechtel Errors & Omissions- Doris Knechtel submitted to the Selectboard a correction for the 2021 Grand List for properties owned by Wayne Waters ID # B 233.4 and Wayne & Lynn Waters ID #B 233.3.  The two properties cannot be combined if not owned by the same individuals. An error was brought to the listers’ attention when the owners conducted a title search in preparation for selling one property.

Shelly Huber made a motion to accept the corrections for the Grand List. Ann Golob seconded. Motion passed 5/0

Planning Commission- Ken Estey –Lynn Forrest

The Planning commission provided a visual presentation including graphs with the results of the survey information to the Selectboard.  The Planning commission will make itself available to assist in any way necessary.

The Selectboard will review the information provided and ask to continue further decisions about the results after Budget Season.

SCHEDULED MEMBERS OF THE PUBLIC: The following organizations gave an in-person (or Zoom) presentation regarding their appropriation request.  They also included an Informational Statement, which will be part of the 2021 Town Report.

  1. Windham County Sheriff Department – Mark Anderson
  2. Gathering Place – Maggie Lewis
  3. Youth Services- Russell Bradbury-Carlin
  4. Grace Cottage Family Health- Andrea Seaton
  5. Williamsville School Preservation Society- Joan Weir

UNSCHEDULED MEMBERS OF THE PUBLIC:

Brattleboro Development Credit Corporation (BDCC) Jen Stomsten provided the Selectboard with additional information from their earlier appropriation request. Population number 1,723 had come from the 2010 census for Newfane.  Using the 2020 census number of 1,552, the Newfane population was lower. This clarifying information decreases the appropriation request of $3 per person or a total of $243.

OLD BUSINESS: 

Real Estate -Mike Fitzpatrick:  This information update followed the Road Foreman’s Report.

NEW BUSINESS: 

Project Management Support through the Windham Regional Commission (WRC) – Ann Golob presented an email from Chris Campany, Executive Director at WRC, asking for town input on WRC hiring a project manager to assist towns managing their grant-funded projects.  Newfane Selectboard was able to reply that they would be in support of this option and would look forward to this additional service.

CORRESPONDENCE: None

PAY ORDERS:

  1. Payroll Warrant No #11536             Amount $    4,330.52
  2. Payroll Warrant No #11537             Amount $    4,714.94
  3. Account Payable No # 22008             Amount $ 118,331.01

Ann Golob made a motion to approve pay orders. Katy Johnson-Aplin seconded the motion.

Motion Passed.4/0 (Mike Fitzpatrick had withdrawn from the meeting)

ADJOURN:   Ann Golob made a motion to adjourn. Meeting adjourned at 7:55 pm

Respectfully Submitted,

Administrative Assistant

Wannetta Powling

October 25, 2021 SELECTBOARD BUDGET MINUTES

Zoom Meeting https://zoom.us/joinameeting

Meeting ID: 972 2791 1757  Passcode: 352680

BOARD MEMBERS PRESENT: Angela Sanborn, Shelly Huber, and Katy Johnson-Aplin, Ann Golob, and Mike Fitzpatrick

OTHERS PRESENT: Deborah Luskin, Bill Gunther (via zoom,) Jay Wilson, Melissa Brown, and Wannetta Powling

CALL TO ORDER:

The meeting was called to order at 6:00 p.m. by Chair Angela Sanborn.

ADDITIONS/ AMENDMENTS TO AGENDA:

Melissa Brown provided the board information regarding the Planning Commission expenses related to the ARPA survey sent to residents.

SCHEDULED MEMBERS OF THE PUBLIC: 

Deborah Luskin, Newfane Moderator, discussed setting the time and date for a Special Town Meeting. This is for the proposed purchase of buying a Gravel Bank to operate solely for town use. The Selectboard felt there was the need for some urgency to hold this special informational and Town meeting before the regular Town meeting.

Additional information on the articles and permitting process will be researched and provided of the progress and plans at the next meeting.

OLD BUSINESS:

NEW BUSINESS:

  • Capital Budget:  Progress
  • Expenditures:  Progress

Jay Wilson was able to provide the figures for sections that were incomplete at the last meeting.

  • Articles: Tabled for future budget meetings
  • Warnings: Tabled for future budget meetings
  • Social Appropriations Donations: Tabled for future budget meetings

Katy Johnson-Aplin made a motion to adjourn.  Meeting Adjourned at 7:55 p.m.

Respectfully Submitted,

Wannetta Powling

Administrative Assistant

Selectboard Minutes Monday, the 18th of October, 2021

Zoom Meeting   https://zoom.us/joinameeting     Meeting ID: 972 2791 1757   Passcode: 352680

BOARD MEMBERS PRESENT: Angela Sanborn, Ann Golob, Shelly Huber, Katy Johnson- Aplin, and  (Late arrival -phone) Mike Fitzpatrick

OTHERS PRESENT: Ken Estey,  Alex Beck, Steve Levine, Jon Julian, Janie Rose, Jeryl Julian -Cisse, Dan Dewalt, Wannetta Powling & Austin Rice from BCTV,    (Zoom) Jay Wilson, Kate Gehring, Gloria Cristelli, and Thomas Ely.

CALL TO ORDER: The meeting was called to order at 6:07 pm by Selectboard Chair Angela Sanborn.

ADDITIONS/AMENDMENTS TO AGENDA:     None

APPROVAL OF MINUTES:

The 4th of October 2021, Regular Meeting

Ann Golob made a motion to approve the Minutes of the 4th of October, the Regular meeting.   Katy Johnson- Aplin seconded the motion.  Motion passed 4/0.

The 12th of October 2021, the Budget Meeting Katy Johnson- Aplin made a motion to approve the 12th of October Budget Minutes.  Shelly Huber seconded the motion.   Motion passed 3/0 Ann Golob abstained.

 ROAD FOREMAN’S & ROAD COMMISSIONER’S REPORT:

  • I contacted Brian from Vermont Sewer and Drain about the town office septic. He suggested not doing anything until we had a problem because we would have to dig up one end of the leach field to get the camera into the pipes.

Discussion; this could pose a problem when you have a pressurized mound system. It is not like a typical septic system.

  •  Grout Rd. work has been completed.
  • VTRANS has come up with an emergency grant covering 90% to help us with the Dover Rd. repair. The guardrails were installed last week, so that section is all done.
  • I have forwarded the report from the engineers on the gravel pit.
  • The preconstruction meeting for the Arch Bridge will be held next week.

The meeting is Thursday, the 28th of October at @2:30, with a link for Board Members wishing to attend.

  •  The easement for 254 Depot Rd. may have to go through condemnation, and we may have something for the next meeting to sign and post.

Ann Golob made a motion to approve the Road Foreman’s Report. Shelly Huber seconded.

Motion passed 4/0.

 ADMINISTRATIVE ASSISTANT’S REPORT: 

  • A letter has been sent to VTrans requesting financial assistance for the Landslide damages sustained from the flooding on the Dover Road that will not be eligible to receive FEMA funds.
  • Organizations & Social Services that would like to request appropriation for 2023 will need to schedule an appointment to meet with the Selectboard and discuss their requests for financial support. I still have openings on November 1stand, the 15th, or December 6 and 20th.  Don’t hesitate to get in touch with me ASAP.
  • I want to share a Community Event that is coming up at the Williamsville Hall. On Thursday,

On the 4th of November, from 7:30-10:30, they will be a Community Breakfast – serving Coffee & Muffins – you are encouraged to stop by and “Get One to Go!”

  • “Repo,” the printing company that we use, has offered to renew the contract for two years. The price is $3,280.00 for the printing of 800 Town reports. I have worked well with them in the past, and if we were to approve the contract, we could avoid a potential shortage in their stock.

Ann Golob made a motion to accept the two-year Repro Printers contract. Shelly Huber seconded. 

Motion passed 4/0.

Shelly Huber made a motion to authorize Angela Sanborn to sign the Repro Printers contract.

Katy Johnson- Aplin seconded.  Motion passed 4/0.

Ann Golob made a motion to accept the Administrative Assistant report. Shelly Huber seconded. 

Motion passed 4/0.

Intermission was taken to check on the original Zoom Link:

COMMITTEE REPORT:   

 Planning Commission- Ken Estey – On the 13th of October, the Planning Commissioners held a meeting attended by five members of the public. Ann Golob was able to provide additional ARPA details, and we are grateful for this information.  To date, we have received 390 completed surveys. The deadline was extended from October (15) fifteenth to the (22) twenty-second. By doing so, the goal is to get 400 + responses. This will equate to around 33 -35 % of Newfane households.

The Planning commission will complete the survey results and have the information to the Selectboard before the 1st of November; we will be attending the Selectboard meeting to join in any discussion and make ourselves available to assist in any way necessary.

SCHEDULED MEMBERS OF THE PUBLIC:   

Alex Beck – Brattleboro Development Credit Corporation gave an in-person presentation for an appropriation request.  Additionally, there was an Informational Statement provided for publication of the 2021 Town Report.

Williamsville Hall – Steve Levine and committee members were present to provide information on the Williamsville Hall, including an estimate to have the building assessment completed which would cost  $2995.

With research, we found the Preservation Trust of VT which has a program that assists communities to appraise & preserve their historic buildings. On the 28th of October, we will meet with a field assessor to determine if the Hall meets the eligibility requirements for any grants to help cover the assessment work and any restoration work.

Events at the Williamsville Hall:

  • “One-Stop Pet “will sponsor the 2nd Annual International Dog Show on the 30th of October.
  • Committee Breakfast on the 4th of November from 7:30-10:30 am.
  • Rock River Players will have performances on “Front Page” Nov 5-7 & 12-14 (following COVID 19 precautions)

Following the Christmas Caroling on the 24th of December, we would like to consider closing the Hall for the winter and re-open again in April. This will allow us to save on the cost of heating the building.  Appropriation requests for the Capital funds will help to cover the cost of Hall improvements.

Gloria Cristelli for Southern Vermont Watershed Alliance – (Zoom) provided a presentation for appropriation request.

UNSCHEDULED MEMBERS OF THE PUBLIC: None

OLD BUSINESS: 

Real Estate -Mike Fitzpatrick: Philip Savoy from Savoy Engineering performed a material quantity study at Radway Hill Gravel Pit to determine Cost Estimate and Calculate Available Gravel at the site.

The following information was taken from the letter sent to the Town of Newfane.

  1. On the 5th of October 2021, we dug a series of test pits on the referenced lot to observe the type of soils available on the site. We found that most of the upper 10 to 15 feet contained mostly clean, coarse The top 4 to 6 feet on the backside was coarse gravel than sand. This is consistent with the description of the soil series type Colton.
  2. In calculating removable material, we stayed 50′ from brooks and maintained a reasonable finish
  3. The total removable yardage is 823,452.79 cubic Estimated material types are estimated as follows:
    • 65-70% gravelly sand, single grain
    • 20-25% very gravelly sand (this is gravel with some stone)
    • 10% cobbles

Discussion followed –

Mike Fitzpatrick (late arrival -phone) spoke with Bill Jewel, an act 250 consultant, regarding “By-Laws on Gravel Pits.” They will be working with Ron Bell and Phil Savoy to provide additional information on Permit Process Operate.  The Town will need to have a permit of some sort but it is not considered as complex as what would be involved with operating a commercial gravel pit.

Jay was able to clarify that the volume of gravel could last up to 30 years for the Town’s exclusive use. Cobbles would be crushed down into additional gravel.

The engineer report indicates that this could be very beneficial to the Town.

Shelly Huber made a motion to have the Wannetta contact Deborah Luskin to determine the timing for a town meeting to vote on the proposal and to prepare a warning for review.  Wannetta will also invite Deborah to attend the Budget meeting on the 25th of October. 

 Ann Golob seconded the motion.  Motion passed 4/0

NEW BUSINESS:  None

CORRESPONDENCE: None

Angela Sanborn proposed a statement to members of the Selectboard for consideration.

“Due to the high volume of correspondence we have been receiving, a board member did some research about reading correspondence at Selectboard meetings.

There is no obligation or law in Vermont for a Selectboard to read aloud correspondence at a duly warned public meeting.  It is proposed that all correspondence will be sent to the Selectboard members for review prior to meetings. All correspondence will be made available to the public at the Town Office per the Public Records Act. If anyone from the Town would like to discuss an item with the Selectboard, it is encouraged to contact the Administrative Assistant to be listed on the agenda for discussion.”

Discussion followed:

Dan Dewalt– The letters would need to be germane to the business of the Selectboard.

Ann Golob –Letters could be voted on based on pertinent content and general interest or an active topic before the Selectboard.

No decision was made, and it was agreed that this will be discussed again.

PAY ORDERS:

  1. Payroll Warrant No #11536             Amount $    4,330.52
  2. Payroll Warrant No #11537             Amount $    4,714.94
  3.  Account Payable No # 22008             Amount $ 118,331.01

Ann Golob made a motion to approve pay orders. Katy Johnson-Aplin seconded the motion.

Motion Passed.4/0

ADJOURN:   Ann Golob made a motion to adjourn. Meeting adjourned at 8:13 pm

Respectfully Submitted,

Administrative Assistant

Wannetta Powling

Selectboard Minutes Monday October 4, 2021

Zoom Meeting   https://zoom.us/j/97227911757?pwd=TEd4YmdKMzJUd3NaTERhVUFOWWsydz09 Meeting ID: 972 2791 1757   Passcode: 352680

BOARD MEMBERS PRESENT: Angela Sanborn, Ann Golob, Shelly Huber, Mike Fitzpatrick (phone), and  Katy Johnson- Aplin (zoom)

OTHERS PRESENT: Ken Estey, Thomas Abbott, Kate Gehring, Wannetta Powling & Austin Rice from BCTV,

(Zoom) Jay Wilson, Jane Douglas, Jeryl Julian -Cisse, Lynn Forrest, Christine White, Juliette Carr, Bahman Mahdavi,

CALL TO ORDER: The meeting was called to order at 6:00 pm by Selectboard Chair Angela Sanborn.

ADDITIONS/AMENDMENTS TO AGENDA:     None

APPROVAL OF MINUTES:

September 7, 2021, BLC Meeting

Shelly Huber made a motion to approve the September 7, Board of Liquor Control Minutes. Ann Golob seconded.   Motion passed 3/2 Mike Fitzpatrick and Katy Johnson-Aplin abstained

September 20, 2021, Regular Meeting

 Ann Golob made a motion to accept the Minutes of the September 20, regular meeting. Katy Johnson- Aplin seconded the motion.  Motion passed 4/1 Mike Fitzpatrick abstained.

September 20, 2021, BLC Meeting

Ann Golob made a motion to accept the September 20, Board of Liquor Control Minutes as amended     “To add Katy Johnson- Aplin.”    Shelly Huber seconded the motion.     Motion passed 4/1 Mike Fitzpatrick abstained.

 ROAD FOREMAN’S & ROAD COMMISSIONER’S REPORT:

  1. Walter Brocket on Upper Railroad Lane wants to fix storm damage on the legal trail off. He is asking for Selectboard approval to access and make improvements to the trail.

Mike Fitzpatrick motioned to accept Walter Brocket making improvements to the legal trail off Railroad Lane.  Katy Johnson- Aplin seconded the motion. Motion passed 5/0.

Reminder to property owners that the public has the right to access legal trails.

  1. Grout Rd. work has begun, and the road will be closed during working hours.
  2. The Veggie-Van-Go truck was in Town a couple of weeks ago, and it went fairly well. There were a lot of volunteers and a Sheriff’s Deputy to direct traffic, and now that people have seen the traffic flow, I think it will go even smoother next time.
  3. The Dover Rd. bank slide has been repaired the paving will be done on Friday. The section now requires a guardrail to make it safe. I currently have left some concrete barriers in place to maintain safety.
  4. The Municipal Roads equipment grant is now available to this area, and we would like to share a Hydroseeder with Dover. We have to sign the Letter of Intent to participate.

Mike Fitzpatrick made a motion to approve signing the Letter of Intent for participating in the Municipal Roads & Grants to purchase the HydroseederAnn Golob seconded the motion. Motion passed 5/0.

  1. Mike Fitzpatrick, Christopher Williams, Myself, and Scott Jensen from the State of Vermont met on Eddy Rd. It was determined that the culvert at the top of the hill needs to be double in size. We are going to get a replacement designed and a rough cost, so we are ready if grant money becomes available.

        Opening of Bids

        Winter Sand

  •  Derrig Excavating from Putney, VT Bid submitted @ $ 17.75 CY Delivered to Town garage.
  • Zuluzny Excavating Corporation from Vernon, VT Bid submitted @ $ 19.75 CY Delivered to Town garage.

 Mike Fitzpatrick made a motion to have Jay inspect the quality and if acceptable, go with the low bidder from Derrig Excavating.  Shelly Huber seconded.  Motion passed 5/0.

 S. Wardsboro Bank Slide

  •  Daniels Construction from Ascutney, VT – Bid submitted @ $ 21,950.00
  • Fitzpatrick Excavating from Wardsboro, VT -Bid submitted @ $ 17,000.00
  • A.S.Clark & Son from Newfane, VT – Bid submitted @ $ 44,700.00

 Shelly Huber made a motion to approve the low bid from Fitzpatrick Excavating. Ann Golob seconded. Discussion:  Completion date by November 15,  Motion passed 4/0 Mike Fitzpatrick recused himself.

   River Road Bank Slide

  • Daniels Construction from Ascutney, VT – Bid submitted @ $ 9,500.00
  • Fitzpatrick Excavating from Wardsboro, VT -Bid submitted @ $ 7,000.00
  • A.S. Clark & Son from Newfane, VT – Bid submitted @ $ 21,800.00

Shelly Huber made a motion to approve the low bid from Fitzpatrick Excavating. Ann Golob seconded.  Discussion:  Completion date by November 15. Motion passed 4/0 Mike Fitzpatrick recused himself.

 River Road Bridge- Abutment Protection

  • Fitzpatrick Excavating from Wardsboro, VT -Bid submitted @ $ 37,000.00
  • Daniels Construction from Ascutney, VT – Bid submitted @ $ 55,000.00

Shelly Huber made a motion to approve the low bid from Fitzpatrick Excavating. Ann Golob seconded. Discussion:  Completion date by November 15. Motion passed 4/0 Mike Fitzpatrick recused himself.

 Shelly Huber “asked if we have ever had projects not completed on time.”

Jay Wilson explained that there is already an extension in place until November 15 and that the

7. Wardsboro bank slide and the River Road Bridge Abutment would be the two critical ones that need priority.

8.  NewBrook Fire Department will be doing the “Coin –Drop” this weekend for Heritage Festival. Jay asked permission for NBFD to use the Town Office.

Mike Fitzpatrick made a motion to granted members of the NewBrook Fire Department the use of the Town Office.  Katy Johnson- Aplin seconded the motion. Motion passed 5/0.

 Ann Golob made a motion to approve the Road Foreman’s Report. Katy Johnson- Aplin seconded. Motion passed 5/0.

ADMINISTRATIVE ASSISTANT’S REPORT: 

  • Attached to my report is the “Scope of Services” contract from New England Municipal Consultants. This is for the remaining 2022 Fiscal Year. Doris is expecting Ryan to work in our office before the end of this calendar year. The Scope of services will need to have board approval and a signature.

Shelly Huber made a motion to approve the contract from New England Municipal Consultants.

Ann Golob seconded. Motion passed 5/0.  

Shelly Huber made a motion to authorize the Chair to sign the contract from New England Municipal Consultants. Ann Golob seconded. Motion passed 5/0.

  • I am booking appointments for Appropriations Requests. I only booked these appointments for the Regular Selectboard meetings when BCTV will record our meetings, keeping the Monday Budget nights as working sessions.
  • Before we head into the budget season, you (the Selectboard) asked for a reminder of the need to complete annual reviews.  I have provided the four job descriptions (in the red folders.) Past Selectboard’s have chosen two members to review the Zoning Administrator, and the Administrative Assistant, the Road Commissioner, and a Board member will review the Road foreman.  The Road foreman & Road Commissioner do the highway crew.   Each employee does a self-evaluation.  Then they meet to review & discuss the information.   

Shelly Huber and Mike Fitzpatrick with Christopher Williams will complete Jay Wilson’s annual review.

Ann Golob and Katy Johnson-Aplin will be doing the Zoning Administrator annual review.

Ann Golob and Angela Sanborn will be doing the Administrative Assistant’s annual review.

These will be completed and returned to H.R by November 1, 2021. 

For your records, I have provided a copy of the letter received from the United States Department of Agriculture (dated 9.24.2021) regarding the EWP (Emergency Watershed Program) for the property at # 65 Baker Brook Road.  It appears to be just an overview of their site visit.  

A notice from the State of Vermont’s Attorney General Office regarding the Opioid settlement: for Newfane to receive funds from the agreed payment, it requires that we affirm by filing a response with the state. 

 Shelly Huber made a motion to have the Administrative Assistant file the necessary reports to be a party to the settlement case. Ann Golob seconded. Motion passed 5/0.  

 Ann Golob made a motion to accept the Administrative Assistant report. Katy Johnson-Aplin seconded. Motion passed 5/0.

TREASURER & DELINQUENT TAX COLLECTOR REPORT

  • I recently completed Fiscal Year 21’s audit. Everything went very well. You should be receiving the audit reports soon.
  • Newfane was randomly selected to be a part of VMER’s (Vermont Municipal Employee Retirement) audit. That went well and is completed.
  • The first deadline for ARPA reporting has been postponed until next April. I have created a separate fund just for ARPA in NEMRC. I attended the Town Fair via zoom today, which was all about ARPA and reporting requirements.
  • Wannetta and I will be attending a meeting in Townshend tomorrow morning regarding FEMA reporting and guidelines.
  • Carol and I recently attended a 2-day conference in Lake Morey for Treasurers and Clerks. I attended classes on Understanding Fund Accounting, Making Excel Work for you, State & Federal Highway Grants, Tax Department Information & Answers, and some other general sessions.
  • Taxes are being received in a timely fashion. All monthly and quarterly reports are processed on time. I will be emailing my monthly reports tomorrow to everyone.  I am preparing information for the budget meeting next week.
  • I have been working with Attorney Michael McGillion in regards to processing the tax sales. We have scheduled the tax sales for October 13, 2021, at 9:30 am here at the Town Office. I will need someone from the Selectboard to attend or someone the Selectboard authorizes to bid on properties that do not receive any bids. Currently, there are only three properties in the tax sale. The others are either paid in full or are still making monthly payments.

Ann Golob made a motion to authorize Shelly Huber to represent the Town of Newfane and bid on Tax Sale Property as needed. Katy Johnson-Aplin seconded.  Motion passed 5/0.

Ann Golob made a motion to approve the Treasurer Report. Mike Fitzpatrick seconded.  Motion passed 5/0.

COMMITTEE REPORT:   

Planning Commission- Ken Estey – The Planning Commissioners have completed the mailings of the ARPA surveys. This is a direct plea from the Planning Commissioners, “I encourage all the residents to complete the surveys and drop them off or send them back.  Those of you who would need extra copies are available at the Town Office, Moore Free Library, and the Town website through Survey Monkey.  Your input is vital to the outcome of how Newfane will spend the ARAP funds.  If you need assistance, call me (Ken Estey) @ 365-9499.

To date, the Town has received 49 surveys that were mailed or dropped off to the Town Office plus another 45 completed online through Survey Monkey.

We are grateful to Ann Golob, Jane Douglas, Kate Gehring, Lynn Forrest, and Nolan Edgar for, such great teamwork in helping to get this information out to the public.”

SCHEDULED MEMBERS OF THE PUBLIC: None

UNSCHEDULED MEMBERS OF THE PUBLIC: None

OLD BUSINESS:  None

NEW BUSINESS:

BDCC Newsletter link on the Newfane website – Shelly Huber requested that the board approve adding the Brattleboro Development Credit Corporation newsletter to the Town website. The Newfane website already includes the BDCC as an area resource link. For those wishing additional information, it will take you to their website and a list of services.

It is vital to provide further information to help promote and develop Newfane’s resources for the Town’s future economic development.

Discussion followed.

Continuing Education –Katy Johnson-Aplin Katy Johnson-Aplin requested that we table to a future meeting.

Real Estate Options -Mike Fitzpatrick – The Town of Newfane signed a letter of Intent to purchase the Gravel Pit on Radway Hill Road (parcel #B – 116.1  21.67 acres+/-) in Newfane, Vermont. The Gravel Pit will be for use by the Town of Newfane exclusively.

The purchase price is Four Hundred Fifty Thousand Dollars ($450,000.) The Town of Newfane will perform a material quantity study by an engineer, the results of his report will be shared with the Town and the purchase is contingent upon the Town obtaining voter approval for the purchase and voter approval at a “Special Town Meeting.”

Limited availability of sand and gravel in the area will increase the Towns’ price each year.  When the report comes back from the engineer, there is the possibility that we will have the supply needed for the Town for the next ten-twenty years.  Putney and Dummerston experienced this exact situation a few years ago before they approved purchasing their own gravel pits.   More information will be made available as it is received.

Discussion followed.

CORRESPONDENCE: Erica Walsh – Comments/ Opinion from September 20, 2021, meeting was read into the record.

 PAY ORDERS:

  1. Payroll Warrant No #11534                 Amount $    4,307.30
  2.  Payroll Warrant No #11537                 Amount $    N/A
  3. Account Payable No # 2207A              Amount $    53,678.00

 Ann Golob made a motion to approve pay orders. Katy Johnson-Aplin seconded the motion. Motion Passed.4/0

ADJOURN:   Ann Golob made a motion to adjourn. Meeting adjourned at 8:02 pm

Administrative Assistant,  Wannetta Powling

Tuesday, September 7, 2021 Selectboard Minutes

Zoom Meeting   https://zoom.us/j/97227911757?pwd=TEd4YmdKMzJUd3NaTERhVUFOWWsydz09

Meeting ID: 972 2791 1757   Passcode: 352680 (Expires Sept.20th)

One tap mobile +13017158592, 97227911757#, *352680# US (Washington D.C)

BOARD MEMBERS PRESENT:

               Angela Sanborn, Ann Golob, Shelly Huber, and Mike Fitzpatrick (phone.)

Absent: Katy Johnson-Aplin.

OTHERS PRESENT:

Jay Wilson, Ken Estey, Jeryl Julian Cisse, Kate Gehring, Thomas Abbotts, Cris White, Mary Carson, Patty Johnson, Wannetta Powling, and Austin RiceBCTV.

CALL TO ORDER:

The meeting was called to order at 6:00 pm by Selectboard Chair Angela Sanborn.

ADDITIONS/AMENDMENTS TO AGENDA: 

EXECUTIVE SESSION:

Shelly Huber made a motion to go into Executive Session at 6:02 pm.

Citing 1V.S.A. 313(a)(2) The negotiating or securing of real estate purchase or lease options.

Mike Fitzpatrick seconded the motion.

Wannetta Powling, Administrative Assistant, and Jay Wilson Road Foreman were invited to attend.

Motion passed 4/0

 Ann Golob made a motion to leave Executive Session at 6:32 pm. Mike Fitzpatrick seconded the motion.

Motion passed 4/0

 Decision: Signed

Angela Sanborn nominated Shelly Huber to speak with the attorney and seller regarding terms of sale and the letter of intent to purchase a piece of property for the Town of Newfane and report back to the Selectboard.  Ann Golob seconded.

Motion passed 4/0

APPROVAL OF MINUTES:

  1. August 16, 2021, Regular Meeting

Ann Golob made a motion to accept the Minutes of the August 16 regular meeting.

Shelly Huber seconded the motion.

Motion passed 4/0.

ROAD FOREMAN’S & ROAD COMMISSIONER’S REPORT:

  1. River Rd. bridge had minor emergency work done last week to prevent further damage after an additional slide on Thursday night exposed more of the bridge abutment.  

“I had a 6;30 am meeting with Mark Pickering of VTrans; we are finalizing the scope of work before sending it out to bid.”

  1. We have bid to open for the repair of the bank slide on Dover Rd. Work to follow State of V.T. River Engineers and VTrans designs and specifications. Repair work to be completed by September 30, 2021 –the only exception is the paving to allow proper time for work to settle.

Selectboard Chair opened the sealed bid from A.S. Clark.

  • S. Clark & Sons                            Bid  $107,120.00

We do not know who will make reimbursements yet, but we think there will be some form of Emergency FEMA Funds.

Mike Fitzpatrick made a motion to accept the bid from A.S. Clark.  Ann Golob seconded.

                 Motion passed 4/0

  1. I am writing up the bids for the other flood repairs, which would be River Rd. Bridge rip rap, River Rd bank slide, Grout Rd. Repair, and the South Wardsboro Rd. bank slide.

I am waiting to confirm the recommendations with the River Engineer before starting this work.

4. We are finishing up roadside mowing probably tomorrow.

5. The rest of the repairs have been going well, with damage on 34 roads.

Shelly Huber made a motion to approve the Road Foreman’s report. Ann Golob seconded the motion.

Motion passed 4/0

ADMINISTRATIVE ASSISTANT’S REPORT: 

Who should contact A.S. Clark and inform them of the Dover Road Bid?

The Selectboard directed the Administrative Assistant to notify the Clarks and verify their Insurance is current and on file.                 

  • Kindle Farm School has requested that Newfane complete a “Municipal Impact Questionnaire” for the act 250 building permit to create a new classroom in the main building on the campus. They are going to be removing one of the yurts.

The Selectboard completed the municipal impact questionnaire after pay orders.

  • Rescue Inc. has invited two representatives of Newfane to an informational meeting Thursday, September 16, at @6:30 pm. The discussion will cover the Emergency Medical Coverage and our Town & Contract Terms and Rates. They are requesting the name and title of the persons who will attend the meeting as Newfane’s representative.

 Shelly Huber commented that Jay Wilson would be an ideal representative, Shelly Huber and Angela Sanborn would also attend and represent the Selectboard. 

  •  Road Foreman Jay was informed that FEMA was not able to help with the private damage. Alyssa Sebetto at Windham Regional Commission in Brattleboro suggested contacting Jason E. Gosselin, Emergency Management Director, Vermont Agency of Human Services, to help homeowners with flooding damage. We have directed everyone to contact 211 to report/register their damage; I should hear something (positive, I hope) tomorrow. I prefer to avoid frustrated residents demanding to know WHO, WHAT, WHERE & WHEN help is coming.
  • Elise Schadler, Program Manager from Vermont Department of Forests, Parks & Recreation, sent an email notification that the emerald ash borer (EAB) was recently confirmed in Wilmington. Newfane is now within the 10-mile Infested area of that confirmed detection. Planning Resources encourage all Vermont towns to prepare for and manage the impacts of EAB and the loss of ash trees in our communities. Dead and dying ash trees along the public right-of-way and in public places, such as parks and schools, pose a risk to public safety. Municipalities will bear the responsibility and costs of removing and or treating public ash trees that may be a risk to public safety, as well as any replanting efforts.
  • The State of Vermont Cannabis Control Board has sent a Municipal Input Survey, and this needs to be completed by September 18, 2021. Will the Town of Newfane add this as an Article on the Ballot for Town Meeting to make this product legal to sell in Newfane, VT?

 The Selectboard completed the municipal impact questionnaire after pay orders.

The Selectboard is requesting a report from Windham County Sheriff and Animal control.

The Administrative Assistant will ask this from the Treasure when the bills are submitted.

Ann Golob made a motion to accept the Administrative Assistant’s report. Shelly Huber seconded.  

Motion passed 4/0.

COMMITTEE REPORT:

 PLANNING COMMISSIONKen Estey

The Planning Commission will be mailing a Town-wide Outreach letter in the next couple of weeks   asking for the public to provide their input and prioritize the following four categories:

  1. Affordable Housing
    1. Shared Living
    2. Senior Housing
    3. Assisted Living
  2. Transportation
    1. Public Transportation
  3. Community Revitalization
  4. Jobs

The Planning Commission would then give the Selectboard the information with recommendations by early to mid-October.

SCHEDULED MEMBERS OF THE PUBLIC:  

WRVMA & LGHS Kate Gehring, Jeryl Julian Cisse, and Rory O’Donald proposed a partnership with the local government in Newfane to engage, inspire and educate the students.

Goals

  • Political Structures
  • Impact
  • Support
  • Civic Engaging our Students
  • Empowerment
  • Ideas
  • Engage
  • Inspire to Making a Change

The Format

The aim of the project is to explain the job responsibilities of the Selectboard (and other Boards) and to introduce the students to various local government officials. These meetings will also provide an opportunity to express the students’ concerns about our community’s well-being, youth centers, candidate forum, global warming, pollution, and recycling.  By getting involved, their voices can be heard.  We should try to help inspire our future leaders that they do make a difference.

During the conversation, it was noted that free speech does not start when you turn eighteen. There are healthy ways to protest and there are consequences for standing up for your beliefs and fighting for what you think is right.

Ken Estey commented that we should get behind this teaching democratic participation and involvement.

Discussion Ensued.

UNSCHEDULED MEMBERS OF THE PUBLIC:

None

OLD BUSINESS:

County funds have been received by the Treasurer this week—no other updates at this time.

NEW BUSINESS:

Fund Collaboration with ARPA & WRC – Shelly Huber

Having worked with the Windham Regional Commission, it is essential to remember that we can pull matching funds from other resources, including historic preservation grants once we finalize our ARPA projects.

The Consultant Job Description has not ready for the Selectboard approval.  It is a suggestion that we make our project selection and then look for someone who has experience in this area.

CORRESPONDENCE:

Lance Lindgren expressed continued concerns about the speeding on Dover Road and suggested that the Town increase the Law Enforcement budget to provide more patrolling.

Front Porch Forum (Newfane) has had multiple discussions regarding the speeding concerns.

Katy Johnson-Aplin invited those residents wanting to make recommendations on the budget to attend the meetings.

PAY ORDERS:

  1.  Payroll Warrant   No #11528                                  Amount $ 5,243.39
  2. Payroll Warrant No #11529                                    Amount $  5,266.49
  3. Payroll Warrant No #11531                                    Amount $  5,929.14
  4. Account Payable No # 22004 A                              Amount $ 1,000.00
  5. Account Payable No # 22005                                 Amount $ 997,811.05
  6. Account Payable No # 22005 A                              Amount $ 15.01

 Ann Golob made a motion to approve pay orders. Shelly Huber seconded the motion.

Motion Passed.3/0

ADJOURN:

Ann Golob made a motion to adjourn. Meeting adjourned at 8:22 pm

Respectfully Submitted,

Administrative Assistant

Wannetta Powling

Monday, August 16, 2021 Selectboard Minutes

Zoom Meeting   https://zoom.us/j/97227911757?pwd=TEd4YmdKMzJUd3NaTERhVUFOWWsydz09

Meeting ID: 972 2791 1757   Passcode: 352680 (Expires Sept.20th)

One tap mobile +13017158592, 97227911757#, *352680# US (Washington D.C)

BOARD MEMBERS PRESENT:  Angela Sanborn, Ann Golob, Mike Fitzpatrick, Shelly Huber, and Katy Johnson-Aplin.

OTHERS PRESENT

Jay Wilson, Jane Douglas, Ken Estey, Nancy Ryzs, Apple Gifford, Dan Dewalt, Jeryl Julian, Frank Crowley, Kate Gehring, Thomas Abbotts, Johanna Gardner, Jennifer C., Bahman Mahdavi, Piet van Loon, and Austin RiceBCTV.

CALL TO ORDER:  

The meeting was called to order at 6:00 pm by Selectboard Chair Angela Sanborn.

ADDITIONS/AMENDMENTS TO AGENDA: 

Mike Fitzpatrick made a motion to move the Road Foreman’s report & the Administrative Assistant’s Report to the top of the agenda. Shelly Huber seconded.

Motion Passed 5/0

ROAD FOREMAN’S & ROAD COMMISSIONER’S REPORT:

  1. The Arch Bridge project was awarded to Renaud Bros. Construction. I had a meeting with them on Friday to discuss their plan as they move forward.
  2. The undermined pavement and bank slide on Dover Rd. near the fire station technically is not covered by FEMA because it’s a Federal-Aid Highway. We are working on seeing who will assist us with paying for this project. The Old Mill retaining wall may not be strong enough to hold the repairs.
  3. For the rest of the repairs, we are awaiting word that a disaster declaration has been declared. Once we have a go-ahead, there are several sites that we could put the project out to bid. I tried to get an update today, but it was a holiday for VTRANS.
  4. VLCT Insurance Prevention installed sensors in the Williamsville Hall to maintain and alert if the temperature for water freezes up. And a sensor in the furnace room, with motion detectors at the door locations.

Michael Fitzpatrick made a motion to approve the Road Foreman’s report. Shelly Huber seconded the motion. Motion passed 5/0

 5.  Thom Dahlen Access permit for Cemetery Hill Road and Dewitt Road. There is a      recommendation for approving this permit.  A 15″ diameter culvert needs to be installed to allow for drainage away from the road.

 Michael Fitzpatrick made a motion to approve the access permit with the Road Foreman’s recommendation. Shelly Huber seconded the motion. Motion passed 5/0

ADMINISTRATIVE ASSISTANT’S REPORT:  (Presented by Angela Sanborn)

  • Any residents with personal property damage from the flood will still need to report it by calling 211, then option #5. The United Way is set up to take all the information for FEMA (Federal Emergency Management Agency.) Vermont Emergency Management director Erica Bornemann said, “To qualify, Vermont must show there is at least a million dollars worth of damage and recovery costs. Without federal assistance, the taxpayers in those communities will experience a serious hardship. FEMA has to verify the damage before the governor can request a disaster declaration.”  Here in Newfane, we are still waiting to hear the damage estimates from FEMA.

Shelly Huber needed to clarify that reporting thru 211 will help to emphasize the total impact of damages to qualify for the one million dollars.

  •  With the current COVID issues in the News, does the Selectboard want to impose the COVID Safety Procedures for inside the buildings? An email from Cor Trowbridge at BCTV was read to the Board and Public.

 Katy Johnson-Aplin made a motion to impose the COVID Safety Procedures for inside Town Office buildings.

Ann Golob made a motion to re-establish the Safety Procedures for the Town Office.  Katy Johnson-Aplin seconded. Motion passed 5-0

  • I had a conversation today with Merle Tessier; he shared that he will be attending follow-up appointments in Dartmouth for newly discovered health concerns. The Selectboard could appoint an assistant to fill in as Zoning Administrator. The Town Clerk has had several calls asking for information that we are unable to answer.  If the board feels it is necessary to fill the position, Piet van Loon has the experience and knowledge; this recommendation comes with Merle’s blessings.

       Michael Fitzpatrick made a motion to approve Piet van Loon as acting Zoning Administrator.  

      Shelly Huber seconded the motion. Motion passed 5/0

  • Kindle Farm School has requested that Newfane complete a “Municipal Impact Questionnaire” for their proposed building permit.

Discussion (clarify information with Wannetta before finishing the questionnaire).

  • I will be taking vacation days from August 23-27.

Mike Fitzpatrick made a motion to accept the Administrative Assistant’s report. Ann Golob seconded.  Motion passed 5/0.

 APPROVAL OF MINUTES:

  1. August 2, 2021, Regular Meeting

Katy Johnson-Aplin made a motion to accept. Mike Fitzpatrick seconded the motion.  Motion passed 5/0.

 2.   August 5, 2021, Special Meeting Opening Bids.

Shelly Huber made a motion to accept. Ann Golob seconded the motion. Motion passed 3/2

Mike Fitzpatrick and Katy Johnson-Aplin abstained.

 

EXECUTIVE SESSION:

Mike Fitzpatrick made a motion to go into Executive Session at 6:22 pm.

    Citing 1V.S.A. 313(a)(1)(E) pending or probable litigation of prosecution.

 Mike Fitzpatrick made a motion to exit Executive Session at 7:12 pm, Katy Johnson-Aplin seconded the motion.

Decision: Recommendations given.

COMMITTEE REPORT

 Planning Commissioner Ken Estey – Planning Projects for ARAP Funds.

The Planning Commission will continue to meet in regular and special meetings, and in these meetings, we will discuss and prioritize the following:

  1. Affordable Housing
      1. Shared Living
      2. Senior Housing
      3. Assisted Living
  2. Transportation
      1. Public Transportation
  3. Community Revitalization
  4. Jobs

Residents will be allowed to provide input.  The Selectboard would be given the recommendations and determine what the priorities are.

Thursday, August 26, 2021, starting at 4-6 pm at the NewBrook Fire Department, a public needs assessment for Route 30 from Brattleboro to Stratton for public transportation. There is a survey available www.surveymonkey.com/r/VTRT30

SCHEDULED MEMBERS OF THE PUBLIC:

None

UNSCHEDULED MEMBERS OF THE PUBLIC:

None

 OLD BUSINESS:

American Rescue Plan Act (ARPA) -Ann Golob & Ken Estey Planning Commission  

  • Municipal Planning Grant Training on Wednesday – Ann Golob and Shelly Huber will be attending the webinar.
  • Job Description for Hiring a Consultant, Ann Golob and Shelly Huber will work together to finalize the draft for board approval for the next meeting on September 7th with local parameters and expectations for the advertising process. To complete the hiring process for consultants, there are funds available to meet this contracted position from ARPA.

Discussion ensued.

 NEW BUSINESS:

Fund Collaboration with ARPA & WRC – Shelly Huber

WRVMA Banner Raising Concerns- Shelly Huber

Request made to table until the September 7 meeting

CORRESPONDENCE:

Erica Walsh – Thank you for Flood Work

 

PAY ORDERS:

  1.   Payroll Warrant No #11527                          Amount $ 4,592.19
  2. Payroll Warrant No #11526                            Amount $  6,616.58
  3. Account Payable No # 22004                         Amount $ 75,047.93

Ann Golob made a motion to approve pay orders. Shelly Huber seconded the motion.     Motion Passed.5/0

ADJOURN:

Mike Fitzpatrick made a motion to adjourn. Meeting adjourned at 7:45 pm

Respectfully Submitted

Administrative Assistant

Wannetta Powling