Category Archives: Board of Selectmen Meeting Minutes

Selectboard Minutes July 6, 2020 (Unapproved)

BOARD MEMBERS PRESENT: Marion Dowling, Shelly Huber, Angela Sanborn, Michael Fitzpatrick and Christopher Williams

OTHERS PRESENT: Jay Wilson, Melissa Brown, Carol Hesselbach, Gloria Cristelli, BCTV, and Wannetta Powling.

CALL TO ORDER: The meeting was called to order at 6:00 p.m. by Chair Marion Dowling.

ADDITIONS/ AMENDMENTS TO AGENDA:

MINUTES:

A motion was made by Angela Sanborn to approve the May 18, 2020 minutes. Mr. Williams seconded.   Motion Passed.

A motion was made by Mr. Fitzpatrick to approve the June 15, 2020 minutes. Ms. Sanborn seconded.  Mr. Williams abstained.  Motion Passed.

A motion was made by Mr. Fitzpatrick to approve the June 22, 2020 minutes. Ms. Sanborn seconded. Motion Passed.

ROAD FOREMAN’S AND ROAD COMMISSIONER’S REPORT:

  1. I met with Scott Jensen, the River Engineer at Monroe Bridge, to discuss the work to remove the gravel bar and the protection of the abutment footings. We are developing a scope of work for this project. The following day we met again on Upper River Rd for bank stabilization, Wiswall Hill for a possible flood mitigation, and So. Wardsboro Rd. to look at the site where the trees toppled into the brook, it looks like that site can be left unless we develop further problems.
  2. We have poured more cement culvert headers and are continuing with culvert replacement.
  3. The Depot Rd Culvert easements have been drawn up by Bob Fisher and are being reviewed by the state right of way people.
  4. The Sand/ Salt Shed engineer is up to date and the plans are back in the state’s hands for review.
  5. The Safety and Hazardous Material plan for the garage is almost complete. Once completed we will be having trainings on our plan.
  6. Daniels Construction’s bid for Monroe Bridge was approved by Marc from VTRANS and work should be starting in about a month.

A motion was made by Mr. Fitzpatrick to approve the Road Foreman’s report Ms. Sanborn seconded. Motion Passed.

 TREASURER’S REPORT:

My monthly reporting for VMER’s (Vermont Members Employees Retirement) and State of Vermont has been completed. My Quarterly Reporting for quarter 2 has been completed to Vermont Dept of Taxes, VMER’s, Dept of Labor and the IRS. I have completed the change on July 1st in payroll for the new VMER’s rates. The rates changed for both employee and employer. Employee rates went from 5.125% to 5.375%. Employer portion went from 5.75% to 6.00%.

I have completed my end of the year closing of the books and have been preparing for Monday’s audit.

The bank reconciliations have all been completed up to May. I will reconcile June’s once it is received.

Discussion ensued regarding a search for a Reconciler of Bank Statements.  Suggestions were made to post the position on the web site.

A motion was made by Ms. Sanborn to contact Sierra Pratt to meet with her Mr. Fitzpatrick seconded.

Motion passed.  4-1 Ms. Huber opposed.

An Internal Control Check List was reviewed by the Selectboard; Ms. Huber had questions regard use of wire transfers. The Town of Newfane currently does not have a wire transfer policy. It is not recommend due to the federal regulations, Bank Secrecy Act and OFAC (Office Foreign Assets Control.)

A motion was made by Ms. Huber to review the financial policy for updates and changes to meet the requirements. Mr. Fitzpatrick seconded.

A motion was made by Ms. Sanborn to table the Internal Control Check List until July 20, meeting Mr. Fitzpatrick seconded.  Motion Passed.

A motion was made by Ms. Sanborn to approve the Treasurer’s report Mr. Williams seconded.

Motion Passed

ADMINISTRATIVE ASSISTANT’S REPORT:

Nancy Burke did the water testing for Town Office.  The results have been completed. There are currently no bacteria present, the lead and copper levels are below allowable limits. To remove the Sulfur smell might be more expensive to install and maintain than just continuing to buy bottled water.

Vermont League of Cities of Town -Weekly Legislative Report # 25 shows that they will be focusing on Law Enforcement Reform in August.  This is caused from protests that followed George Floyd’s murder.  It is something that will affect all of us for some time. For those who wish to follow this bill this fall reference # S.219.

Ms. Huber questioned the shortness of my report and inquired about the resolve of the computer issues of June 22nd.   Southern VT replaced the router and 2 Wired Guys added the Administrative computer to a monthly maintenance schedule.  There has been minimal change noticed.

A motion was made by Mr. Fitzpatrick to approve the Administrative Assistant report Mr. Williams seconded. Motion Passed.

SCHEDULED MEMBERS OF THE PUBLIC:

Gloria Cristelli – Japanese Knotweed is a damaging invasive weed that will grow 23′ horizontally and 10′ deep. It will become a financial burden for the Town of Newfane.  This is growing at the Town Office, on the septic area.  Union Hall has it along the building foundation.  It has also been noticed growing along the bridge abutments and will come up through cracks and crevices of pavements, undermining of the stabilization of the buildings and roads. Best practice of terminating the regeneration is removed Japanese Knotweed from the ground it can be dried and burned.

UNSCHEDULED MEMBERS OF THE PUBLIC:

None

NEW BUSINESS:

Joint Authority  of Selectboard According to 1 VSA 172

Ms. Huber had expressed concerns regarding the appearance of the dog BO being at Town Office. A letter was sent to the Selectboard in support from the other members of Town Office. They consider BO a calming, nurturing, friendly and necessary to help alleviate the stress from the current conditions of the world, country and community.  After reviewing certification documents the Board agreed that BO has all rights granted under ADA (American Disability Act) of 1973 to continue to come with Ms. Powling to work as her Service Dog.

NEWFANE SAFETY PROCEDURES:

It was asked of the Selectboard to consider making a town policy for all business operating in Newfane, to require that all patrons are required to wear a mask, and to follow safe distances.

Discussion:  The Selectboard feels that while it should is recommended, it will be left as each individuals personal choice.

Town of Newfane employees will continue to follow the Safety Policy that was newly adopted in May 2020.

TOWN TAX RATE:

The Newfane Listers provided the Selectboard with the new Town Tax Rate

2021 Grand List                       $2,486,752                              New Municipal Tax Rate.       0.6496%

A motion was made by Mr. Williams to accept and sign the Town Tax Rate Mr. Fitzpatrick seconded. Motion Passed.

Interim Zoning Measure for Pandemic Emergency

Ms. Huber requested the information provided from VLCT (Vermont League of Cities and Towns) regarding Interim Zoning Measure for Pandemic Emergency is available to residents of Newfane; a request was made to have this information placed on the town website.

OLD BUSINESS:

Law Enforcement Contract: 

June 22, 2020 Special Meeting was held to vote on the 2020-2021 Law Enforcement Contract. It was voted to renew the contract with VST in the best interest of the residents of Newfane. A request of the Vermont State Troopers and Lt. French was that he provides patrol area information, traffic stop, and additional relevant information with his reports.

Zoning Administrator is a 3 year appointment. After reviewing the evaluation that was done by Ms. Dowling and Ms. Powling, information was given regarding the of employment status. It was clarified that although it is an appointment, Mr. Tessier is considered a part time employee of the Town of Newfane.

A motion was made by Ms. Sanborn for appointment of a three year term of Merle Tessier Mr. Fitzpatrick seconded.  Motion Passed

POSSIBLE PROJECTS:

The Selectboard will consider the information in the recent VLCT (Vermont League of Cities and Towns) magazine regarding “Unsafe Buildings” and the authority to have buildings removed, that are vacant, vandalized, or with other health concerns.

CORRESPONDENCE:

Used the letter sent to Selectboard in NEW BUSINESS Re: BO

PAY ORDERS:

  • Accounts Payable 20026 in the amount of $84,146.22
  • Accounts Payroll 11457 in the amount of $ 4,648.27
  • Accounts Payroll 11458 in the amount of $ 4,703.32

A motion was made by Ms. Sanborn and seconded by Mr. Fitzpatrick to approve the pay orders.

The motion carried.

ADJOURN:

A motion was made by Ms. Sanborn to adjourn the meeting. Meeting adjourned at 8:45 pm.

Respectfully Submitted, Wannetta Powling

**We are committed to the mandate issued by the Government regarding COVID 19 -Please Stay Safe.

 

 

May 18, 2020 Selectboard Minutes

(Unapproved)

BOARD MEMBERS PRESENT: Marion Dowling, Shelly Huber, and Angela Sanborn.

ABSENT:   Michael Fitzpatrick and Christopher Williams,

OTHERS PRESENT: Jay Wilson, Melissa Brown, BCTV (zoom) and Wannetta Powling.

CALL TO ORDER: The meeting was called to order at 6:00 p.m. by Chair Marion Dowling.

ADDITIONS/ AMENDMENTS TO AGENDA:

Following the Executive meeting on May 12th 2020 (Evaluation of a public officer or employee) it was discussed that the best thing for the town would be to move forward with the town business and to put personal difference aside.

MINUTES:

A motion was made by Ms. Sanborn to approve the March 27, 2020 minutes, Ms. Huber seconded.

Motion Passed.

A motion was made by Ms. Sanborn to “Table until amended” the May 4, 2020 minutes Ms. Huber seconded.

Motion Passed.

 

ROAD FOREMAN’S AND ROAD COMMISSIONER’S REPORT:

  1. As I mentioned at the last meeting, we have set the pre-bid meeting for Monroe Bridge on May 26th at 9:00.
  2. We started replacing culverts in addition to the normal grading and graveling.
  3. The guard rail work is to begin Monday.
  4. Carr tree service is going to be setting a crane up on the top of Newfane Hill to remove a tree; it is scheduled for May 28th.
  5. The access permit for Brown’s Road has been reviewed and can be approved.
  6. I received two prices for crack sealing the pavement to extend the life of the pavement until we can resurface. The first was Nicom at $4,250.00 per day and they estimate they can cover 2 miles of road per day. The other was Gorman Brothers at $14,250.00- 19,950.00 they estimate 3-4.5 miles per day. Both included traffic control in the prices. I would recommend Nicom for up to 3 days of sealing.
  7. I have a meeting with Northeast Municipal scheduled for Wednesday to go over a plan for the Hazmat and Safety procedures for the town garage.
  8. Storm on Friday night caused a few trees to come down
  9. The work on stone wall at Cemetery Hill road is near completion. It is a recommendation to evacuate the walls every few years to repair them as needed.
  10. The cracks on the front steps of Town hall were repaired. This was a recommendation of VLCT Loss Control agent.

Discussion ensued.

A motion was made by Ms. Sanborn to approve using Nicom for pavement sealing. Ms. Huber seconded.

A motion was made by Ms. Sanborn to approve access permit for Browns Road. Ms. Huber seconded.

Motion Passed.

TREASURER’S REPORT:

CD’s – Last week I had mentioned the five CD’s that are with Brattleboro Savings & Loan. I received the interest for the CD’s; they totaled $2,034.31 for all of them. They have been allocated accordingly. I also completed the rollover of the CD’s with Brattleboro Savings and Loan for 91-days.

Town Owned Property – Last year there was a tax sale held on February 28, 2019. One of the properties was bid on by the town, and is now town owned as of March 3, 2020. The owner of the property was unable to redeem the property within the 1-year time frame from the actual tax sale date. This property is located on Glebe Road in Williamsville. This is not the first time this property has gone into tax sale but usually the mother pays for the taxes so the owner doesn’t lose it.

I have had a couple of calls from people asking when this property will be going up for sale by the town because they are interested in buying it. I have also just recently had a call from the previous owner’s mother. She is interested in buying the property back for her son.

I have spoken with Bob Fisher in regards to this matter briefly. He said that we have three options as to what we can do.

  • If the mother wants, she can write a letter to the Selectboard letting them know she is willing to bring the property current. The board would then have to decide whether they want to sell it to her. If it was decided to sell to her, it would have to be advertised in the papers before it could be finalized in case someone wanted to challenge it.
  • We can advertise and set a date to auction the property off.
  • We can advertise and set a date to bid the property off by silent auction. Everyone would send in sealed bids.

With all of these options I would calculate what is owed currently on the property along with what went into tax sale so the town can re-coop all the taxes and attorney fees. If you auction the property, the starting bid would be for what is owed which is $3,543.71. Anything above that amount would be sent back to the original owner.

If you decide to auction off this property, I would like to add two other properties to sell also. We have two other properties over the past couple of years that went into tax sale and were also unredeemed due to both owners passing. Neither of the families are interest in the properties.

FEMA Property – I have received a phone call from a gentleman who is interested in leasing property on the Dover Road. This property is in the flood zone and was part of the buyback program from the state during Tropical Storm Irene. I have asked him to write the Selectboard with his proposal as to what he is looking to do. He stated that he is an “Energy Healer” and wants the property to have a quiet place to sit. He also mentioned that he wants to put up a TP or tent there.

I also spoke briefly with Bob Fisher in regards to this and he advised me to look in the land records to see what stipulations may be for these properties. I will search it out and see what I can’t find.

Other than that, all else is the same. I’m continuing to process payroll, accounts payable, taxes and soon I will complete all my monthly reporting.

Special Appropriations – I have done some calculating on the Special Appropriations that were redone and approved at the Town Meeting this past March. According to my calculations I am $2,000.00 short for what we need to reset everything back to the way they were last year along with the increase to the Moore Free Library. I have attached a spreadsheet showing how I arrived at this difference.

 

Discussion ensued on the FEMA property at #236 & #246 Dover Road. Selectboard asked that the Administrative assistant reply to letter when received, that the property has restrictions from the State of Vermont, and not available for lease.

A motion was made by Ms. Sanborn to approve the treasurer’s report. Ms. Huber seconded.

Motion Passed.

ADMINISTRATIVE AS SISTANT’S REPO RT:

  • I have completed 5 Highway overweight application permits, and mailed them out to the respective businesses. Updated insurance certificates have been coming in to be added to the files.
  • I have answered 4 different Animal control calls since last week.
  1. With the owners approval I choose to keep one dog overnight at my house the owner had been transported to DHMC, from GCH. (Reunited Friday night).
  2. WCHS – wanted a check up on an elder couple that might need assistance with caring for animals in a rabbit hutch / cage.
  3. Missing small dog on Baker Brook Rd. (still missing)
  4. Golden Retriever had been reported Lost. (Came home on her own)
  • There has been a complaint of someone picking up firewood off other people’s property along the New Road. (phone call was made to the individual – to avoid sending the VT ST Troopers)
  • American Legion will not be holding Memorial Day Celebrations on the Newfane Common, due to their elderly ages and current COVID 19 conditions.
  • Fax machine in the Town Clerk’s office is old. I have not been able to find replacement ink cartridge.  We have moved an additional machine that was in the clerk’s office. That one will not receive or send faxes based on the test we have made.  Would like to order a replacement Machine from Staples.
  • In addition to all of my other duties, I have been cleaning the Town Hall while our building is still closed to the public.

It was recommended to replace the fax machine with a compatible less expensive machine from Staples.

A motion was made by Ms. Sanborn to approve the administrative assistants report. Ms. Huber seconded.

Motion Passed.

SCHEDULED MEMBERS OF THE PUBLIC:

None

OLD BUSINESS:

State of Vermont sent a request of reappointment of Town Forest Fire Warden; this is a four year appointment.

A motion was made by Ms. Sanborn to reappoint Todd Lawley as Town Forest Fire Warden. Ms. Huber seconded.

Motion Passed.

VLCT Procedures for COVID 19 Safety & Health Work Plan;

A motion was made by Ms. Sanborn to adopt the new procedures for COVID 19 Safety & Health Work Plan.

Ms. Huber seconded.

Motion Passed.

NEW BUSINESS:

State of Vermont Troopers Contract expires June 30th. The Selectboard asked the Administrative Assistant to send a letter of request to the VT State Troopers and the Windham County Sheriff’s office to meet before the end of June, and discuss the options of shared patrolling the Town of Newfane and the Villages of Williamsville, South Newfane and Brookside.

Town Office Building Permit for the building committee to move forward with plans for the Town Hall addition.  There have been meetings with David Cotton, of Cotton Design to review the proposed plans.  The services of Cotton Designs would file the permits necessary as well as making sure the  state regulations are followed.    There is a business contract to sign, and services will cost fifteen thousand dollars.    Having a qualified company handle these ensures that any technicalities are dealt with by a knowledgeable professional.

A motion was made by Ms. Huber to put this expense of hiring an Engineer out to bid. Ms. Sanborn seconded.

Motion Passed.

CORRESPONDENCE:

Rare Plant Survey – River Road

Newfane Garden Club – Town Office

Christopher May – Email

Nancy Rysz’s – Letter

PAY ORDERS:

  • Accounts Payable 20024 in the amount of $40,207.23
  • Accounts Payroll 11451 in the amount of $ 5,465.97
  • Accounts Payroll 11452 in the amount of $ 5,483.40

A motion was made by Ms. Sanborn and seconded by Ms. Dowling to approve the pay orders.

The motion carried.

ADJOURN:

A motion was made by Ms. Sanborn to adjourn the meeting. Meeting adjourned at 8:00 pm.

Respectfully Submitted, Wannetta Powling

**We want to stay committed to the mandate issued by the Government regarding COVID 19 – Please let’s remember to Stay Safe

 

 

 

 

Friday March 27, 2020 EMERGENCY MEETING AMENDED

EMERGENCY MEETING AMENDED

Friday March 27, 2020

BOARD MEMBERS PRESENT: Marion Dowling, Christopher Williams, Michael Fitzpatrick and Angela Sanborn. Via remote access Shelly Huber.

OTHERS PRESENT: Jay Wilson and Wannetta Powling

CALL TO ORDER: The meeting was called to order at 4:55 p.m. by Chair Ms. Dowling

NEW BUSINESS:

Governor’s Addendum 6 to Executive Order 01-20: Stay Home/Stay Safe Keep social Distancing,

Town Operating Business as Normal (under the conditions) **Discussion by Selectboard to temporally postpone holding any unnecessary gatherings or  Meetings by Selectboard, DRB, Williamsville Hall Committee or other organizations, during the Governor’s Executive Order.

Scheduling at the Town Office, Carol will be working mornings– Hours 8-12 and Peter will be working 12-5pm to answer calls and send Emails or records. Melissa and Wannetta will be working remotely, checking emails and responding to mail on a daily basis.

Memo to Selectboard from the Listers regarding Grand List that needs to be completed. Doris plans on coming into work to be available for Lister calls. Selectboard discussed Doris working isolated in her office unless she feels any symptoms, and then directed to stay home.

The Selectboard asked the Administrative Assistant to contact the town Attorney Bob Fisher and VLCT about the town authority to delaying the Tax payment until July 15th.

Discussion to consider if the school tax payment could be delayed or reduced while the schools are closed during COVID 19 pandemic.

EMEGENCY MANAGEMENT RECOMENDATIONS

  •  Ask the website designer to update town website Latest local updates on COVID-19
  • The Town Office is here for you if you are a vulnerable person and needs assistance call 365-7772 Ext #4 and leave a message.
  • Care 211 registration for the home alone or elderly.
  • Link to Dept of Health
  • Call your Neighbors that you know are home alone.

PAY ORDERS:

Ms. Dowling asked to have two Selectperson volunteer to sign pay orders during the COVID 19 pandemic.

Ms. Sanborn and Mr. Fitzpatrick both said they were available. Mr. Williams is available in case anyone is unavailable or ill.

Ms. Dowling a motion to have Ms. Sanborn and Mr. Fitzpatrick are to come in to sign all future pay orders to begin April 6th 2020 the COVID 19 pandemic.  Mr. Williams second motion.

The motion passed.

ADJOURN:

A motion was made by Mr. Williams to adjourn the meeting. Meeting Adjourned at 5:45.

Respectfully Submitted, Wannetta Powling

Selectboard Minutes Monday May 4, 2020

BOARD MEMBERS PRESENT Remote access: Marion Dowling and Michael Fitzpatrick, Shelly Huber, Christopher Williams, Angela Sanborn and BCTV

 OTHERS PRESENT:  Remote access: Jay Wilson, Melissa Brown and Wannetta Powling.

CALL TO ORDER: 

The meeting was called to order at 6:00 p.m. by Chair Marion Dowling.

ADDITIONS/ AMENDMENTS TO AGENDA:

·         Take a vote to have Admin. Assistant to return to work

·         Christopher Williams’s behavior during last meeting, a motion was made by Ms. Sanborn that Executive Session to be tabled until next regular live meeting was seconded by Ms. Huber.

Motion passed

MINUTES:

A motion made by Mr. Fitzpatrick to accept the minutes of March 27, as amended and seconded by Ms. Sanborn. Motion Passed.  As Amended (New business no vote was taken in the minutes)

A motion made by Mr. Fitzpatrick to accept the minutes of April 6, and seconded by Ms. Sanborn.

Motion Passed.

ROAD FOREMAN’S AND ROAD COMMISSIONER’S REPORT:

  1. We have set the pre-bid meeting for Monroe Bridge as May 26th at 9:00.
  2. There is progress on both the Sand/Salt shed project and the Depot Rd. box culvert.
  3. The VTRANS bridge inspectors have been down to do their yearly inspection of the Arch Bridge. They had recommended removing some loose concrete from the bridge sides and bottom, I called Carolyn Cota who is in charge of the new bridge she has suggested it would be better not to disturb anything on the bridge.
  4. We have been cleaning culverts as well as graveling and grading roads now that some of the restrictions have been eased.
  5. We have a chance to buy a number of used large concrete blocks from a local resident these would work well to keep the gravel from running into the driveway as we could build a retaining wall with them. We can buy them for approximately $1200 this would be half the cost of new ones.

Discussion over the purchasing of the blocks ensued.

A motion was made by Mr. Williams to purchase the concrete blocks for twelve hundred dollars, and seconded by Mr. Fitzpatrick. Motion Passed.

A motion was made by Ms. Sanborn to accept the Road Foreman’s report and seconded by Ms. Huber Motion Passed.

EMERGENCY MANAGEMENT REPORT:

  1. One or two members of the committee have been on the conference calls since the beginning, generally there have been at least two per week.
  2. We have not received any requests for assistance from any of our residents, I have heard of many neighbors assisting each other so it seems the needs are being met.
  3. There is a group of volunteers that are available to assist with shopping, etc. They are in the process of trying to get the word out that they are available.
  4. The select board needs to adopt the current Town Emergency Plan tonight and then this summer when things settle down Vermont Emergency Management may have suggestion of additions to the plan. We can then revisit the plan at that point.
  5. Newfane has between 1 and 5 cases of Covid-19 but they don’t give us the exact number. People need to stay vigilant especially as more businesses open up.
  6. The Fire Dept. and State Police have been in contact concerning the swimming holes on the Rock River. They have also been in contact with the property owner to try and limit use of the swimming holes.

A motion was made by Ms. Sanborn to accept the Emergency Management report and seconded by Mr. Williams, Motion Passed.

TREASURER’S REPORT:

I have been working remotely from my house this past month. The transition has been smooth and working great. I have forwarded all my calls from the office to my house phone so people can get in touch with me. I stop by the office regularly to pickup any mail. I stop at the town garage once a week and we exchange paper work through the mailbox.

Last year we had put 5 accounts into CD’s for 12 months totaling $86,546.56. These funds will mature this week. I have looked into options for other CD’s or savings accounts. At this time there is nothing good for interest rates. The banks are all at around .30%. Currently this CD is 2.10%.  I would suggest that we roll these CD’s over for the shortest amount of time, which is 91 days, and see if the interest rates are better then.  As soon as I get the final interest from these CD’s I will post the total amounts to each account.

A motion was made by Ms. Huber to rollover the current CD’s at Brattleboro Savings & Loan for a 91 day Term and seconded by Ms. Sanborn Motion Passed.

We received from VLCT the grant for the Williamsville Hall Alarm system in the amount of $2,710.00. This will complete the Grant.

Currently the total balances in the accounts are:

  • Reappraisal – $58,090.98
  • Capital – $338,845.41
  • Village Tree Grant – $1,310.90
  • Monument Up-Keep – $2,148.24
  • Fred Adams Fund – $706.78
  • Records Restoration Fund – $12,235.25
  • General Fund – $1,9789,74.80

The General Fund looks high but, I will be paying the schools payment this week in the amount of $890,757.02, which is our normally quarterly amount. We also have some invoices coming up this month that will be paid to the State of Vermont for non-residential education and to the Windham Courts that are also larger amounts along with our monthly invoices and debt service. The remainder of this money needs to carry us to August when our next tax payments come in.

All of my monthly and quarterly reporting is completed. I have just finished the bi-annual FHWA-536 for VT Agency of Transportation.

Melissa Brown Town Treasurer

Ms. Sanborn made a motion to accept the Treasurer’s report Mr. Williams seconded.

Motion passed.

ADMINISTRATIVE ASSISTANT’S REPORT:

  • I have returned the computer and printer to the town office in order for the Selectboard to continue to have meetings, and to comply with open meeting laws.
  • I have downloaded a program that allows me to connect remotely from my laptop to the Desk top at work. I am able to access all of my emails and files that are on the desktop.
  • The VT State Police contract is coming up for renewal June 30th, 2020. I wanted to remind the Selectboard that you had previously discussed the possibility of splitting / sharing hours with the Windham County Sheriff’s office.  There was also a slight increase in the budget for added patrol you had planned for Traffic Calming.
  • As of Thursday morning all of the Town Employees and some of the elected officials at Town Hall have completed the “Return to work Certification Form” .

I have taken the following paragraphs from the ST of VT Governors Office- Addendum 11 to The Executive Order.     “This Addendum 11 shall take effect upon signing and, except as modified in this Addendum 11, the Executive Order and all Addenda thereto and Directives issued thereunder, shall continue in full force and effect until midnight on May 15, 2020, at which time the Governor, in consultation with the Vermont Department of Health and the Department of Public Safety/Division of Emergency Management shall assess the emergency and determine whether to amend or extend this Addendum”.

“All businesses, non-profit entities and government entities shall continue procedures to support work from home and telecommuting for all workers to the extent possible. We cannot allow for a resurgence of COVID-19 that would undermine or lose the important public health outcomes achieved to date.  Our work to transition Vermont out from under the Stay Home order swiftly and responsibly will take just as much effort and goodwill as we have all expended in recent weeks. Working closely with the Health Department, the State Emergency Operations Center, and dedicated professionals across State government, we have developed, and will continue to refine, critical steps to ensure the health and safety of Vermonters and the continuity of our healthcare system”.

Respectfully, Wannetta Powling

Ms. Sanborn made a motion to accept the Administrative Assistant report and Mr. Williams seconded.  Motion passed.

SCHEDULED MEMBERS OF THE PUBLIC:

None

OLD BUSINESS:Reviewing the annual lease of the Cat excavator, the Board discussed the options.Mr. Williams made a motion to renew the Lease, Mr. Fitzpatrick seconded for discussion purposes. Discussion ensued.

  • It was revealed that 340 machine hours were used over the past year.
  • Ditching was done on Sunset Lake, Newfane Hill and Jones Hill road.
  • 20 + culverts work. 
  • There was also Hunter Brook Bridge work.
  •   Additionally the Cat lease should be added as an article for our next Town Meeting.

A motion was made to table further discussion until additional information was received. It was decided to have a member of the Selectboard and Road foreman speak with the Cat representative and report back to the full board at a future meeting as to what would be in additional options, and the interest of the town.  Motion Passed.

NEW BUSINESS:

Question was raised if the Selectboard members have the power to suspend or defer the tax payment dates.

Email from Attorney Robert Fisher regarding duties the Selectboard members must follow. These duties are as directed in the Oath of office.

 CORRESPONDENCE:

None

 PAY ORDERS:

  • Accounts Payable 20023 in the amount of $915,211.86
  • Accounts Payroll 11449 A in the amount of $ 5,668.91
  • Accounts Payroll 11449 in the amount of $ 4,236.08

Accounts Payroll 11450 in the amount of $ 6,810.64A motion was made by Mr. Fitzpatrick and seconded by Mr. Williams to approve the pay orders.  The motion carried.

ADJOURN:

A motion was made by Mr. Williams to adjourn the meeting. Meeting Adjourned at 7:07 pm.

Respectfully Submitted, Wannetta Powling

**We want to stay committed to the mandate issued by the Government regarding COVID 19 –

Anything that is not time sensitive should wait to a future meeting.

Please let’s remember to Stay Safe

 

 

 

 

NEWFANE SELECTBOARD MINUTES

Monday April 6, 2020

BOARD MEMBERS PRESENT: Marion Dowling and Michael Fitzpatrick.

Remote access:  Shelly Huber, Christopher Williams, Angela Sanborn and BCTV.

  OTHERS PRESENT: Jay Wilson, and Wannetta Powling.

CALL TO ORDER: The meeting was called to order at 6:00 p.m. by Chair Marion Dowling.

MINUTES:

A motion made by Ms. Sanborn to approve the March 16, 2020 minutes at next regular meeting, Mr. Williams seconded.

Motion Passed.

ROAD FOREMAN’S AND ROAD COMMISSIONER’S REPORT:

  1. We had another burglar alarm at the Town Garage it was the same motion detector as 2 weeks. Home Security came and replaced that detector and replaced all the batteries also.
  2. The permitting process continues on the Sand/Salt shed project and the Depot Rd. box culvert.
  3. We have several trees that have fallen partially over and taken the bank with it on So. Wardsboro Rd. I am working on someone to remove the trees. Marc Pickering and Scott Jensen are looking at it to come up with the plan for permanent repair.
  4. We are busy getting roads repaired from mud season.
  5. I have been on a daily basis wiping down all of the common surfaces with Clorox spray at the garage either after everyone has left for the day or before they come in. We are doing our best at have people drive only one vehicle or wiping them down if we do switch.

Discussion ensued regarding road foreman contacting State of VT for clarification of essential work for highway crew.

A motion by Mr. Fitzpatrick and seconded by Ms. Sanborn.

Motion Passed.

ADMINISTRATIVE ASSISTANT’S REPORT:

I have been working remotely, but I’m coming into the office at night to check emails and voicemails; I also pick up the mail. I have had meetings with the Selectboard Chair to disuse how we are following the Governors executive order.

A motion by Ms. Sanborn and seconded by Mr. Williams.

Motion Passed.

SCHEDULED MEMBERS OF THE PUBLIC:

None

OLD BUSINESS:

Reviewing the annual lease of the Cat excavator, the Board discussed the options.

Mr. Williams made a motion to renew the Lease Mr. Fitzpatrick seconded for discussion purposes. Discussion ensued.

·         It was revealed that 340 machine hours were used over the past year.

·         Ditching was done on Sun Set Lake, Newfane Hill and Jones Hill road.

·         20 + culverts work.

·         There was also Hunter Brook Bridge work.

Additionally the Cat lease should be added as an article for our next Town Meeting.

A motion was made to table further discussion until additional information was received. It was decided to have a member of the Selectboard and Road foreman speak with the Cat representative and report back to the full board at a future meeting as to what would be in additional options, and the interest of the town.

Motion Passed.

NEW BUSINESS:

Question was raised, if the Selectboard members have the power to suspend or defer the tax payment dates.

Email from Attorney Robert Fisher regarding duties the Selectboard members must follow. These duties are as directed in the Oath of office.

CORRESPONDENCE:

None

 PAY ORDERS:

  • Accounts Payable 20020 in the amount of $1,271.06
  • Accounts Payable 20021 in the amount of $ 19,718.36
  • Accounts Payroll 11443 in the amount of $ 4,769.65
  • Accounts Payroll 11444 in the amount of $ 4,861.11
  • Accounts Payroll 11445 in the amount of $ 4,839.39
  • Accounts Payroll 11446 in the amount of $ 6,506.18
  • Accounts Payroll 11447 in the amount of $ 4,230.38

A motion was made by Mr. Fitzpatrick and seconded by Ms. Sanborn to approve the pay orders.  The motion carried

ADJOURN:

A motion was made by Mr. Williams to adjourn the meeting. Meeting Adjourned at 7:30 pm.

Respectfully Submitted, Wannetta Powling

 

**We want to stay committed to the mandate issued by the Government regarding COVID 19 – Anything that is not time sensitive should wait to a future meeting.

                       Please let’s remember to Stay Safe

 

THE NEWFANE SELECTBOARD

WILL NOT BE HOLDING

APRIL 20, 2020 MEETING.

 

SELECTBOARD EMERGENCY MEETING FRIDAY  MARCH 27, 2020

EMERGENCY MEETING FRIDAY  March 27, 2020

BOARD MEMBERS PRESENT:

Marion Dowling, Christopher Williams, Michael Fitzpatrick and Angela Sanborn.

Via remote access Shelly Huber.

OTHERS PRESENT: Jay Wilson and Wannetta Powling

CALL TO ORDER: The meeting was called to order at 4:55 p.m. by Chair Marion Dowling.

NEW BUSINESS:

Governor’s Addendum 6 to Executive Order 01-20: Stay Home/Stay Safe Keep social Distancing,

Town Operating Business as Normal (under the conditions) No Meetings by Selectboard will be held during this Governor’s Addendum 6 to Executive Order.

Scheduled at the Town Office, Carol- Hours 8-12 and Peter- Hours 12-5pm to answer calls and send Emails or records. Melissa and Wannetta will be working remotely, checking emails and responding to necessary mail as it comes in.

Memo to Selectboard from the Listers regarding Grand List that needs to be completed. Doris plans on coming into work to be available for Lister calls. Selectboard discussed Doris working isolated in her office unless she feels any symptoms, and then directed to stay home.

The Selectboard asked the Administrative Assistant to contact the town Attorney Bob Fisher and VLCT about the town authority to delaying the Tax payment until July 15th.

Discussion to consider if the school tax payment could be delayed or reduced while the schools are closed during COVID 19 pandemic.

EMEGENCY MANAGEMENT RECOMENDATIONS

Ask the website designer to update town website Latest local updates on COVID-19

·         The Town Office is here for you if you are a vulnerable person and needs assistance call 365-7772 Ext #4 and leave a message.

·         Care 211 registration for the home alone or elderly.

  • Link to Dept of Health
  • Call your Neighbors that you know are home alone.

 

PAY ORDERS:

Marion made a motion to have two Selectperson to volunteer to sign pay orders during the COVID 19 pandemic.

Angela Sanborn and Michael Fitzpatrick both said they were available. Christophe Williams is available for backup in case anyone is unavailable or ill.

 

Ms. Dowling made a motion to have Ms. Sanborn and Mr. Fitzpatrick are to come in to sign all future pay orders to begin  on April 6th 2020 during the COVID 19 pandemic.  Mr. Williams second motion.

The motion passed.

ADJOURN:

A motion was made by Mr. Williams to adjourn the meeting. Meeting Adjourned at 5:45.

 

Respectfully Submitted, Wannetta Powling

SELECTBOARD ORGANIZATIONAL MEETING THURSDAY MARCH 6, 2020

THURSDAY, MARCH 6, 2020 

 BOARD MEMBERS PRESENT: Angela Sanborn, Marion Dowling, Mike Fitzpatrick, Shelly Huber, and   Christopher Williams

OTHERS PRESENT: Greg Record, Piet Van Loon and Wannetta Powling

 CALL TO ORDER: The meeting was called to order at 6:00 p.m. by Wannetta Powling, Administrative Assistant.

ELECT      CHAIR,   VICE-CHAIR, & CLERK

 Mike Fitzpatrick nominated Marion Dowling as Chair.  The nomination was seconded by Christopher Williams. Marion Dowling was elected as Chair unanimously.

Mike Fitzpatrick nominated Shelly Huber as Vice Chair.  The nomination was seconded by Marion Dowling.  Shelly Huber was elected as Vice Chair unanimously. 

Mike Fitzpatrick nominated Wannetta Powling as Clerk.  The nomination was seconded by Marion Dowling. Wannetta Powling was elected as Clerk. The motion carried. 

MEETING SCHEDULES

Date, Location & Time Of Regular Selectboard Meetings:  A motion was made by Angela Sanborn and seconded by Shelly Huber to hold the regular Selectboard meetings on the first and third Monday of each month at 6:00 p.m. at the Newfane Town Office. The motion carried.

 Board of Health & Local Board of Liquor Control: A motion was made by Angela Sanborn and seconded by Mike Fitzpatrick to meet as the Board of Health and the Local Board of Liquor Control as needed. The motion carried. 

LOCATION FOR POSTING OF NOTICES & MINUTES

A motion was made by Shelly Huber and seconded by Mike Fitzpatrick to set the official locations for posting notices and minutes as the Newfane Town Office, Newfane Market, W.W. Building Supply, the South Newfane/Williamsville Post Office and the official Town of Newfane website. 

The motion carried. 

 

OFFICIAL NEWSPAPER FOR POSTING OF NOTICES & ADVERTISEMENTS

A motion was made by Shelly Huber and seconded by Angela Sanborn to name Brattleboro Reformer as the official newspaper. The motion was made to use the Brattleboro Reformer as the posting paper for notices.

 The motion carried.

 

ADD NAME OF NEW CHAIR TO PERSONNEL POLICY (Sign new Personnel Policy)

There was not a current copy of the personnel policy to review – will have that for the next meeting for review and signing.

CONFLICT OF INTEREST POLICY; SELECTBOARD RULES OF PROCEDURE; FINANCIAL POLICIES

After review of the Conflict of Interest Policy, a motion was made by Shelly Huber and seconded by Marion Dowling to adopt the Conflict of Interest Policy. The motion carried unanimously.

After review of the Selectboard Rules of Procedure, a motion was made by Shelly Huber and seconded by Marion Dowling to adopt the Selectboard Rules of Procedure. The motion carried unanimously.

APPOINTMENTS

ROAD COMMISSIONER: A motion was made by Angela Sanborn and seconded by Marion Dowling to  appoint Christopher Williams as Road Commissioner.    The motion carried 4 in favor. 1 Abstained

EMERGENCY MANAGEMENT COMMITTEE: A motion was made by Angela and seconded by Mike Fitzpatrick to appoint Steve Jones, Todd Lawley, Josh Brookes, Jay Wilson and Greg Record as the Emergency Management Committee. The motion carried.

EMERGENCY MANAGEMENT COORDINATOR: A motion was made by Shelly Huber and seconded by Mike Fitzpatrick to appoint Jay Wilson as Emergency Management Coordinator. The motion carried.

DELEGATES TO WINDHAM REGIONAL COMMISSION: A motion was made by Mike Fitzpatrick and seconded by Christopher Williams to appoint Shelly Huber as  delegate to Windham Regional Commission. The motion carried.

ANIMAL CONTROL OFFICER:  Vacant

POUNDKEEPER: A motion was made by Mike Fitzpatrick and seconded by Angela Sanborn to keep Windham County Humane Society as the Pound keeper.  The motion carried unanimously. 

 FENCE VIEWERS:  A motion was made by Mike Fitzpatrick and seconded by Christopher Williams to appoint Larry Robinson and Greg Record as Fence Viewers. The motion carried.

 REPRESENTATIVE TO RESCUE, INC.: A motion was made by Angela Sanborn and seconded by Christopher Williams to appoint Win Clark as Representative to Rescue, Inc. The motion carried. 

TOWN ENERGY COORDINATOR:  Vacant

TREE WARDEN:  A motion was made by Mike Fitzpatrick and seconded by Christopher Williams to appoint Bill Guenther as Tree Warden. The motion carried. 

SENIOR SOLUTIONS REPRESENTATIVE:  Vacant

 

WINDHAM SOLID WASTE MANAGEMENT DISTRICT:    A motion was made by Shelly Huber and seconded by Angela Sanborn to appoint Doris Knechtel as Representative Windham Solid Waste Management District. The motion carried.

 WINDHAM SOLID WASTE MANAGEMENT DISTRICT ALTERNATE:  A motion was made by Shelly Huber and seconded by Angela Sanborn to appoint Mike Fitzpatrick as Alternate to Windham Solid Waste Management District. The motion carried. 

VERMONT GREEN-UP COORDINATORS: A motion was made by Shelly Huber and seconded by Angela Sanborn to appoint Gloria Cristelli Vermont Green up Coordinator. The motion carried. 

PLANNING COMMISSION: A motion was made by Mike Fitzpatrick and seconded by Marion Dowling

 to appoint Bob McCandless for three year terms, expiring March 2021.   The motion carried.

DEVELOPMENT REVIEW BOARD: A motion was made by Angela Sanborn and seconded by Christopher Williams to appoint Walter Dadik for three year terms, expiring March 2023. 

 The motion carried.

CONSERVATION COMMISSION: A motion was made by Shelly Huber and seconded by Angela Sanborn to appoint Sylvia Kinney and Michelle Mortimer for three year terms, expiring March 2022. 

The motion carried.

WILLIAMSVILLE HALL COMMITTEE: A motion was made by Angela Sanborn and seconded by Mike Fitzpatrick to re-appoint all of the current Williamsville Hall Committee.  The motion carried.         

TOWN OFFICE BUILDING COMMITTEE:  A motion was made by Angela Sanborn and seconded by Christopher to appoint Melissa Brown, Mike Fitzpatrick and Wannetta Powling to the Office Building Committee.   The motion carried unanimously. 

ELECTED OFFICIALS POSITIONS OPEN:

Town Agent:  A motion was made by Shelly Huber and seconded by Christopher Williams to appoint Greg Record as Town Agent. The motion carried unanimously. 

 Constable and Grand Juror:

A motion was made by Mike Fitzpatrick and seconded by Christopher Williams to appoint

Archer Mayor as Constable and Grand Juror. The motion carried unanimously.

ADJOURNMENT

A motion was made by Shelly Huber and seconded by Mike Fitzpatrick to adjourn at 7:30 p.m. 

The motion carried unanimously.

 

Respectfully Submitted

Wannetta Powling

 

Selectboard Minutes Monday March 2, 2020

Monday March 2, 2020
BOARD MEMBERS PRESENT: Hendrik van Loon, Christopher Williams, Shelly Huber, Michael Fitzpatrick and Angela Sanborn.
 OTHERS PRESENT: Jay Wilson, Marion Dowling, Deborah Luskin and Wannetta Powling
CALL TO ORDER: The meeting was called to order at 6:00 p.m. by Chair Hendrik van Loon.
MINUTES:
A motion was made by Ms. Sanborn to accept the Minutes of February 18, 2020 regular meeting Mr. Williams seconded.
The motion carried.
 ROAD FOREMAN’S AND ROAD COMMISSIONER’S REPORT:
Town Meeting is set up at the Union Hall.
The Sand/Salt shed project has been forwarded on to various state agencies for their comments.
The Depot Rd. Box Culvert project has moved ahead again, and we are working on the paperwork for easements.
If you want the dirt roads posted for mud season you will need to make a motion authorizing me to do so.
Ms. Sanborn made a motion to accept the Road Foreman’s report. Ms. Huber seconded.
The motion carried.
ADMINISTRATIVE AS SISTANT’S REPORT:
 We mailed 741 Town Report,  We have received back from Newfane and Williamsville post office a total of 45 town reports that were not able to forward .  I plan to make adjustments to the mail merge to avoid needless waste and expense.
The Selectboard we may want to consider reducing the printing pages, and still maintain the necessary information that is required.
Ms. Sanborn made a motion to accept the Administrative Assistant’s report Mr. Williams seconded.
The motion carried.
SCHEDULED MEMBERS OF THE PUBLIC:
Town moderator Deborah Luskin wanted to answer any questions that the Board may have prior to Town Meeting tomorrow.
NEW BUSINESS:
The Selectboard went over the warnings with those in attendance and asked if there was any one that would speak regarding certain warnings.
 CORRESPONDENCE:
 PAY ORDERS:
  • Payroll Warrant 11440 n the amount of $5,516.70
  • Payroll Warrant 11442 in the amount of $6,210.46
  • Accounts Payable 20018 A in the amount of $ 741.91
  • Accounts Payable 20018 in the amount of $ 36,877.64
A motion was made by Mr. Fitzpatrick and seconded by Ms. Huber to approve the pay orders.
The motion carried
ADJOURN:
A motion was made by Mr. Williams to adjourn the meeting. Meeting Adjourned at 7:30 pm.
Respectfully Submitted
 Wannetta Powling

Newfane Selectboard Minutes Monday February 3, 2020

BOARD MEMBERS PRESENT: Hendrik van Loon, Christopher Williams, Shelly Huber, Michael Fitzpatrick and Angela Sanborn.

OTHERS PRESENT: Jay Wilson, Marion Dowling, Lynn Forrest, Robert Fisher, Richard Marek, Wannetta Powling and BCTV.

CALL TO ORDER:

The meeting was called to order at 6:00 p.m. by Chair Hendrik van Loon.

ADDITIONS/ AMENDMENTS TO AGENDA:

New Business – Broadband

 MINUTES:

A motion was made by Ms. Sanborn to accept the Minutes of January 21, 2020 regular meeting Mr. Williams seconded.   Ms. Huber, Mr. Fitzpatrick abstained

The motion carried.

 

ROAD FOREMAN’S AND ROAD COMMISSIONER’S REPORT:

  1. I met with a representative from Nicom who gave us suggestions and pricing on crack sealing the pavement. We also prioritized the crack sealing in town for the next couple years, by doing this we should get a little longer from the pavement .
  2. The Sand/Salt shed project should be on the agenda for review at the next meeting.
  3. We received the AOT Environmental approval on the Depot Rd. box culvert so things are moving a little forward.
  4. Last week Wade from VLCT came to the garage and did an inspection. He has made suggestions for us to complete like he did with the office and Williamsville Hall. One item he wanted was the load rating posted on the upstairs parts area, the engineer had done this when the building was completed so we just need to locate and post it. Another suggestion is VLCT’s online training, I have been completing this.
  5. Jeff Nugent from WRC has loaded the Erosion and culvert inventory onto my iPad so I can use it while out on the road to locate high priority segments and locate the beginning and the end of each segment. It also has the notes on culverts with size and condition.

Mr. Fitzpatrick made a motion to accept the Road Foreman’s report. Ms. Sanborn seconded.

The motion carried.

EXECUTIVE SESSION:

Mr. van Loon requested a motion to go into Executive Session. To discuss a legal matter 1 V.S.A. 313 (a) (2)

Ms. Sanborn made a motion to go into Executive Session, with Mr. Fisher and the Administrative Assistant, Mr. Williams seconded the motion

The motion carried, Selectboard entered Executive Session, at 6:06pm

Selectboard retired from Executive Session, at 6:45pm

Ms. Sanborn made a motion to act upon the decision from the Executive Session, and ask Mr. McFadden to meet with the Selectboard at a future date. Mr. Williams seconded.

The motion carried

ADMINISTRATIVE AS SISTANT’S REPORT:

  1. The Town Report was sent this off to the printers on Friday. I will have the proof back by February 11, to make any changes needed. Town Reports will be delivered here by the 20th. And need to mail no later than the 22nd.   Which will be 10 days before Town Meeting.
  1. On Friday January 31st, I received an email from WRC. They had found a problem with the mapping documents from the US Census Bureau. They will notify me when this has been corrected.  Currently the US Census Bureau a Boundary mapping verification request, is in a folder waiting to go out once I get the word from WRC.

Mr. Fitzpatrick made a motion to accept the Administrative Assistants report, Ms. Sanborn seconded.

The motion carried.

SCHEDULED MEMBERS OF THE PUBLIC:

Robert Fisher

UNSCHEDULED MEMBERS OF THE PUBLIC:

(Not warned on the Agenda)

Richard Marick request of the Selectboard to consider The Newfane Hill’s 1st Common and Historical Burial Ground, be added to the list of cemeteries Mr. Gray currently cares for.  Mr. Marick and other volunteers have removed brush and other debris from the trails, historical information is now clearly visible.   This work has also revealed the locations of additional grave markers, Information from the Minister’s Journal (1774-1810) list 19.   Work is being done by a number of volunteers to replace the sign this spring.

Mr. Fitzpatrick made a motion to ask Mr. Gray to meet and consider the responsibility for the Newfane Hill Common,

Ms Huber Seconded.

The motion carried.

NEW BUSINESS:

Broadband Wireless meeting attended to by Mr. van Loon and Ms. Powling is still in fact findings mission and customer Survey stages. This will be on the agenda for the next Selectboard to consider – “Newfane’s Intent to Participate.”

OLD BUSINESS:

 CORRESPONDENCE:

1. Downs, Rachlin, Martin PLLC – Oak Hill cell tower notice of Intent to upgrade, maintenance

PAY ORDERS:

  • Payroll Warrant 11436 in the amount of $5,627.06
  • Payroll Warrant 11437 in the amount of $6,102.18
  • Accounts Payable 20015 in the amount of $ 35,796.32
  • Accounts Payable 20016 in the amount of $ 936,600.92

A motion was made by Mr. Williams and seconded by Ms. Sanborn to approve the pay orders.

The motion carried

ADJOURN:

A motion was made by Mr. Williams to adjourn the meeting. Meeting Adjourned at 7:45 pm.

Respectfully Submitted, Wannetta Powling

Newfane Selectboard Minutes Tuesday January 21, 2020

Tuesday January 21, 2020

BOARD MEMBERS PRESENT: Hendrik van Loon, Christopher Williams, and Angela Sanborn.

 BOARD MEMBERS ABSENT:  Shelly Huber and Michael Fitzpatrick

OTHERS PRESENT: Jay Wilson, Marion Dowling, Melissa Brown, Wannetta Powling and BCTV.

CALL TO ORDER: The meeting was called to order at 6:00 p.m. by Chair Hendrik van Loon.

ADDITIONS/ AMENDMENTS TO AGENDA:

New Business – Broadband

 MINUTES:

  • A motion was made by Sanborn to accept the Minutes of January 6, 2020 regular meeting

Mr. Williams seconded.

The motion carried.

  • A motion was made by Sanborn to accept the Minutes of January 13, 2019 special meeting

Mr. Williams seconded.

The motion carried.

 

ROAD BUSINESS:

ROAD FOREMAN’S AND ROAD COMMISSIONER’S REPORTWe are working on a pavement assessment of all our blacktop roads to prioritize the roads that need attention. I have reviewed them with Springfield Paving and now VTRANS is going to take a look also. I have a meeting with Nicom tomorrow to look at the crack sealing on the roads that are not scheduled to be paved in the next couple years.

I have been in contact with Carolyn Cota from VTRANS who will be our project manager for the Arch Bridge project. They are planning on putting the bridge out to bid this fall so it is still on schedule.

I forwarded the agenda and minutes of the Depot Rd. box culvert discussion from the meeting on January 13 so hopefully that will continue forward

We had a brief mud season last week and then went back into winter. We had a little mud repair to do so we would be able to plow the snow storm.

Ms. Sanborn made a motion to accept the Road Foreman’s report. Mr. van Loon seconded.

The motion carried.

ADMINISTRATIVE ASSISTANT’S REPORT:

  • The Town Report is in the final stages of proof reading and editing before I send this off to the printers. This will be completed by Thursday.
  • You have tonight the draft policy for the Williamsville Hall committee that you requested. If you would like to review and give any recommendations to the chair I will make any corrections for the Board to approve at the next meeting.
  • We received from the US Census Bureau a Boundary mapping verification request. With the Chair’s authorization I reviewed this and completed this on Friday.
  • I will not be in the office this Friday the 24th.

A motion was made by Ms. Sanborn to accept the Administrative Assistants report, Mr. Williams seconded.

The motion carried.

 

SCHEDULED MEMBERS OF THE PUBLIC:

Melissa Brown – Town Treasure

There were changes to the three articles for the Town Report Book

·         Town Highway Adjustment

·         Capital Fund Expenditures

·         Capital Reserve

This was approved by the auditor to help make things clearer to understand.

 

UNSCHEDULED MEMBERS OF THE PUBLIC:  – NONE

OLD BUSINESS:

1.       Williamsville Hall Policy- after reviewing

Ms. Sanborn made a motion to accept the new Williamsville Hall Policy. Mr. Williams seconded.

The motion carried.

  1. Highway Mileage Report- 69.12 Highway and 12.5 legal trails

Ms. Sanborn made a motion to authorize the board sign the certification of Highway Mileage Report.     Mr. Williams seconded,

The motion carried.

  1. Approve the Budget

Additional changes needed to be made for the final Budget.

  • Windham County tax $ 22,933.00 (increased by 2,933.00)
  • Newfane Hill Cemetery Association $ 500.00

Mr. Williams made a motion to increase the Cemetery maintenance budget, Ms. Sanborn seconded the motion

The motion carried.

Working with our budget figures and with these additional figures $3,433.00; a motion to approval finale budget for publication was made by Mr. Williams and seconded by Ms. Sanborn.

The motion carried.

NEW BUSINESS:

1.     Broadband meeting on January 16th, 2020 at the NewBrook Fire Department this informational meeting  regarding the study for fiber optic to the undeveloped areas was attended by Mr. van Loon and Mrs. Powling.   In the interest of the town participating in the future study a point person is needed to help participate and report back to the Selectboard.  The next scheduled meeting is February 7th; this will be the discussion of survey of intent options to be distributed to residents and area businesses.

2.  Green Burial Bylaw Changes -Discussion regarding  the need for a Public Hearing, regarding the proposal from the Planning Commission on Bylaw Changes, for Green Burial. A motion made by Ms. Sanborn to Tabled until next regular meeting February 3rd, 2020 seconded by

Mr.  Williams, 

Motion carried

CORRESPONDENCE:

  1. Frank Suponski – Resignation of Animal Control & Deputy Health Officer

2.       Ann Landenburger – Village Signage Request

3.       Carol Hesselbach – Hiring Assistant Town Clerk – Peter Putnam

4.       BDCC – Economic Development Survey

5.       Planning Commission -Green Burial Bylaw Changes

PAY ORDERS:

  • Payroll Warrant 11434 in the amount of $4,595.40
  • Payroll Warrant 11435 in the amount of $5,571.41
  • Accounts Payable 20014 in the amount of $ 76,099.25

A motion was made by Mr. Williams and seconded by Ms. Sanborn to approve the pay orders.

The motion carried

ADJOURN:

A motion was made by Mr. Williams to adjourn the meeting.

Meeting Adjourned at 6:50 pm.

Respectfully Submitted, Wannetta Powling

 

 

 

 

 

 

Selectboard Special Meeting Minutes January 13, 2020

January 13, 2020

Special Meeting

BOARD MEMBERS PRESENT: Hendrik van Loon, Shelly Huber, Michael Fitzpatrick, Christopher Williams, and Angela Sanborn.

OTHERS PRESENT: Jay Wilson, Melissa Brown, Frank Suponski and Wannetta Powling.

CALL TO ORDER: The meeting was called to order at 6:00 p.m. by Chair Hendrik van Loon.

 MINUTES:

Minutes of the January 6th regular meeting to be reviewed at the January 18th meeting

UNSCHEDULED MEMBERS OF THE PUBLIC:

Mr. Suponski was in attendance to discuss the Animal Control Officer and the Assistant Health Officer Budget request. Mr. Suponski has concerns for the rate paid for the Animal Control Officer, to respond to calls. Also the issue’s of transporting dogs to the Windham County Humane Society on weekends and after hours.

  • Perhaps the Town would consider charging a fee for the animal control officer to answer a nuisance call, and if there is sufficient reason to issue a ticket.

A motion to go into Executive session was made by Ms. Huber and seconded by Ms. Sanborn.

The motion carried.

Board went into Executive session at 6:10 pm.

Board came out of Executive session at 6:20 pm

Mr. Williams made a motion to leave the Animal control budget as it is, until Town meeting day.

The motion was seconded by Ms. Sanborn.

The motion carried.

ROAD BUSINESS:

Road Foreman’s & Road Commissioner’s Report:

Depot Road Box Culvert plans was discussed with the Selectboard. Mr. Wilson said the next steps could take 4-5 months, before construction begins. The towns would like to see this move along in order to be ready for the Arch Bridge construction set for the late spring of 2021.

There was no public impute.

A motion to move forward with the Depot Road Box Culvert was made by Ms. Sanborn and seconded by Mr. Williams.

The motion carried.

BUDGET:

Other budget line items were discussed, including the need to increase the Cemetery maintenance fund to cover the cost of removing necessary trees before damage to the headstones.

The Selectboard discussed the Williamsville Hall, and the need to paint the building, and the idea was raised to have the building inspected to make a list of future work that could be prioritized.

The Selectboard asked the Administrative Assistant to outline a Policy for the Williamsville Hall for a future meeting.

A motion was made by Mr. Fitzpatrick to leave the Williamsville Hall Budget as is. Ms. Sanborn seconded the motion.

The motion carried.

 

ADJOURN:

A motion was made by Mr. Fitzpatrick and seconded Ms. Huber to adjourn the meeting.

Meeting Adjourned at 8:15 pm,

Respectfully Submitted, Wannetta Powling

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

NEWFANE SELECTBOARD MINUTES 1.6.2020

TOWN OF NEWFANE SELECTBOARD MEETING MINUTES
Monday January 6, 2019
BOARD MEMBERS PRESENT: Hendrik van Loon, Shelly Huber, Michael Fitzpatrick, Christopher Williams, and Angela Sanborn.
OTHERS PRESENT: Jay Wilson, Marion Dowling, Deborah Luskin, Steve Levine, Janine Rose, Wannetta Powling and BCTV.
CALL TO ORDER: The meeting was called to order at 6:00 p.m. by Chair Hendrik van Loon.
ADDITIONS/ AMENDMENTS TO AGENDA:
MINUTES:
• A motion was made by Ms. Sanborn to accept the Minutes of November 25, 2019 budget meeting
Mr. Williams seconded, Ms. Huber and Mr. Fitzpatrick abstained,
The Motion Carried.
• A motion was made by Mr. Fitzpatrick to accept the Minutes of December 16, 2019 regular meeting Ms. Huber seconded, Mr. Williams and Ms. Sanborn abstained.
The Motion Carried.
• A motion was made by Ms. Sanborn to accept the Minutes of December 23, 2019 budget meeting
Mr. Fitzpatrick seconded.
The Motion Carried.
• A motion was made by Mr. Williams, to accept the Minutes of January 2, 2020 budget meeting
Ms. Huber seconded, Ms. Sanborn abstained.
The Motion Carried.
ROAD BUSINESS:
Road Foreman’s & Road Commissioner’s Report:
1. The tree removal in Williamsville happened last Thursday and everything went well. The part of the tree that was over the fire station had substantial rot Bill Guenther’s assessment was quite accurate.
2. We have to review the Depot Rd. box culvert plans the next time the Selectmen meet. It’s required to be on the agenda as part of the grant requirements. The project stops until we complete this step.
3. We will have to do the same thing for the Sand/Salt shed project. Unfortunately, those plans are not quite ready to be reviewed at the same time.
4. Efficiency VT reviewed the garage lighting because our florescent tubes are all the same age and are starting to burn out. To replace with LED tubes it would be $736, they are suggesting that we replace the fixtures and that would give us about 30% more light and about 20% less cost to run. The town share after rebate would be $1237.
5. A couple of weekends’ ago the heat was off in the Williamsville Hall, it ending up being the emergency switch at the top of the stairs had been shut off. We were thinking that something could be put over the switch to make it more difficult to shut off so it doesn’t get done accidentally.
6. We have been updating to current standards the road name and road signs between So. Newfane and Williamsville and will be continuing down Depot Rd. I was going to skip the area around the Arch Bridge since all of those signs will be updated with the bridge project.
Mr. Fitzpatrick made a motion to accept the Road Foreman’s request to replace the lighting at the town garage,
Ms. Sanborn seconded. The Motion Carried
Mr. Fitzpatrick made a motion to accept the Road Foreman’s report Ms. Sanborn seconded. The Motion Carried
ADMINISTRATIVE AS SISTANT’S REPORT:
Monday Holidays
The next Board meeting January 20th is on a (MLK) holiday and the February 17th (President’s Day) is a federal holiday. What would the Board like to decide on those meeting dates?
A motion was made by Ms. Sanborn to move the Monday January 20th meeting to Tuesday 21st & Monday February17th meeting to Tuesday 18th Mr. Williams seconded The Motion Carried.
A motion was made by Ms. Sanborn to accept the Administrative Assistants report
Mr. Williams seconded, The Motion Carried.
SCHEDULED MEMBERS OF THE PUBLIC:
Williamsville Hall Committee Update – Steve Levine
Fire Alarm installation is complete; we are awaiting inspection of the system by the fire marshal. The phone (land- line in the utility room) system and Wi-Fi has also been installed. With the current funds in the Capital Budget for WHC it has been discussed to use these funds to paint the building. Two estimates have been received; waiting on two others.
Chair van Loon asked if painting was considered capital or maintenance. This would need to be reviewed by the Selectboard for consideration.
• $1800 was used to purchase 10- 60″ round banquet table paid by the donation fund.
• Working on ordering Blinds for the hall, double side for downstairs and blackout blinds for upstairs.
Ms Huber asked for copies of budget expense. Town treasurer Ms. Brown does all of the transaction accounts. Ms. Dowling asked why the Selectboard needed to know about accounts of “BBQ – fund raisers” the chair addressed this question, that it is still considered town owned property and if anything good or bad goes on the Board needs to be aware and have a record.
WHC minutes will be forwarded to the Selectboard monthly.
Ms. Luskin made a comment that the WHC policy was found at the WHC website, They hosted the Nonprofit Green Mountain Conservancy in December and the hall was able to hold seventy people downstairs.
Ms. Luskin stated that the more it is being used for community events, the more people will see that it is a really nice hall for private events and would be more likely that it could be rented and used.
Mr. Levine asked the board to review the updated changes to the hall usage policy and fee changes and if that could be approved and added to the website.
Selectboard recommendations
• Would suggest that the Board handles future purchases for the hall, in excess of a thousand dollars that biding issues be put out by the board to secure the offers, and follow biding policy.
• Outside lighting issues need to be addressed as soon as possible.
• With the assistance of the Road foreman, to minimize the drop off on the side of parking near the hall This will be a spring project.
UNSCHEDULED MEMBERS OF THE PUBLIC:
Town Moderator -Deborah Luskin
Requesting the Board send Town Moderator to training in Montpelier February 5th regarding
“Town Meeting Tune Up”
A motion to send Moderator to training was made by Ms. Sanborn and seconded by Mr. Williams.
The motion carried
Permission to do a Front Porch forum or other inquiries to address concerns
• Parliamentarian for future plans if Moderator is not available, or has questions during the meeting.
• Lunch – organization needs to be addressed / provided by Ladies Aid, or school PTO, or other Non profit.
• Child care for Town Meeting morning –
• Draft for articles for review by the moderator.
We need to look for volunteers willing to organize these needs to increase the attendance at Town Meeting.
OLD BUSINESS:
Confirmation of Planning Commission member (Withdrawn)
NEW BUSINESS:
None
CORRESPONDENCE:
• US Department of Veterans Affairs with Disabilities
• Ian Silverman – Local representative for Consolidated Communications
PAY ORDERS:
• Payroll Warrant No. 11431 in the amount of $5,081.58
• Payroll Warrant No. 11432 in the amount of $5,214.62
• Accounts Payable No. 20013 in the amount of $ 26,799.71
• Payroll Warrant No. 11433 in the amount of $6,906.23
A motion was made by Mr. Fitzpatrick and seconded by Ms. Huber to approve the pay orders.
The motion carried
ADJOURN:
A motion was made by Mr. Fitzpatrick and seconded Ms. Huber to adjourn the meeting.
Meeting Adjourned at 8:35 pm,
Respectfully Submitted, Wannetta Powling

Selectboard Budget Meeting Minutes 12.9.2019

BUDGET MEETING MINUTES December 9, 2019

  BOARD MEMBERS PRESENTHendrik van Loon, Angela Sanborn, Christopher Williams, Shelly Huber, and Michael Fitzpatrick

OTHERS PRESENT:   Jay Wilson, Melissa Brown, Wannetta Powling

 The meeting was called to order at 6:00 p.m. by Mr. van Loon, Chair.

TOWN REPORT DESIGN

Discussion ensued regarding the proposed cover photo, along with dedication of the Town Report. Review of Historical photos will be selected, for the Selectboard approval at the next meeting.

CAPITAL BUDGET

The Board reviewed the proposed replacement schedule for the Arch Bridge.  Discussion ensued regarding the need to increase the Capital budget for the bridge replacement, along with the salt shed construction that is due to begin in 2020-2021.

SPECIAL SERVICES APPROPRIATIONS

The Board reviewed additional appropriations requests received since the November 25, Budget meeting. Comparisons of neighboring towns were made, some reductions and cuts were made.

EXECUTIVE SESSION

1 VSA ~313 (a) (1) (B) labor relations with employees

Tabled until the next Budget Meeting

ADJOURN

The Meeting adjourned at 8:15 p.m.

Respectfully Submitted,

Wannetta Powling

 

 

 

SELECTBOARD MEETING MINUTES 12.2.2019

SELECTBOARD MEETING MINUTES

December 2, 2019

BOARD MEMBERS PRESENT: Hendrik van Loon, Angela Sanborn, Shelly Huber and Michael Fitzpatrick,    Absent: Christopher Williams

OTHERS PRESENT:  Wannetta Powling, and BCTV

CALL TO ORDER: The meeting was called to order at 6:05 p.m. by Chair Hendrik van Loon.

ADDITIONS/ AMENDMENTS TO AGENDA:

·         Due to weather conditions SCHEDULED MEMBERS OF THE PUBLIC: Thomas Simmons – U.S. Census Bureau was moved to the top of the agenda.

Executive Session: None

MINUTES:

A motion was made by Mr. Fitzpatrick to accept the Minutes of November 18, 2019 regular meeting, Ms. Sanborn seconded, The Motion Carried.

A motion was made by Ms. Sanborn to table the Minutes of November 25, 2019 budget meeting, The Motion Carried.

ROAD BUSINESS:

Road Foreman’s & Road Commissioner’s Report:

None (Snow Storm)

ADMINISTRATIVE ASSISTANT’S REPORT:

See attached report.

Ms. Sanborn made a motion to accept the Administrative Assistant report Mr. Fitzpatrick seconded, The Motion Carried

UNSCHEDULED MEMBERS OF THE PUBLIC: None

SCHEDULED MEMBERS OF THE PUBLIC:

  Thomas Simmons – U.S. Census Bureau

Informational outline for the U.S. Census 10 year decennia survey.

The U.S. Census has effect on representation in local government. These figures gathered have a compelling effect on how 675 billion dollars are allocated to the states, and these numbers and are locked in for 10 years. These programs all help to bring dollars to the local economy. Programs you may immediately recognize include

  • School Lunch Programs
  • Meals on wheels
  • WIC (Woman Infant Children)
  • Special Education
  • Medicaid Part B
  • First Responders
  • Economic Development
  • Fuel Assistance

When answering questions for the survey, significant changes were made to make things easier. You can now take and answer the survey on line. Starting in March you will get a mailing notice addressed to OCCUPANT in your PO Box / Street address. Asking for basic information

  • Name
  • Address
  • Age
  • Date Of Birth
  • Race
  • Gender
  • How many people live at the address
  • Several attempts will be made to get people to complete the survey; if they don’t respond by completing the survey, the forth and finale attempt they will be contacted by trained employee from the Census Bureau.

OLD BUSINESS:

Traffic Ordinance Policy- Review  

A copy was given for board members to review before the next regular meeting.  A road map was suggested as a point of reference. The signs will be reviewed by the highway dept. for any changes needed. TABLED discussion to future meeting

NEW BUSINESS:

Health Insurance

Employee Health insurance with Blue Cross Blue Shield with the current increase monthly cost was discussed. The board agreed to continue to cover the insurance at the same rate as the previous years,  going with 80% cover by the Town 20% paid by the Employee
Family Plan Cost Monthly  $2,529.37           Employee Pays $ 357.33             Town Pays  $2,172.04
 Individual Plan Cost Monthly $ 900.13       Employee Pays $105.95             Town Pays $ 794.18
 Adult /Child Plan Cost Monthly $ 1,737.25    Employee Pays $ 173.72         Town Pays $1,563.53
 Mr. Fitzpatrick made a motion to approve the proposed outline for insurance coverage Ms. Sanborn seconded the motion. The motion Passed.
 CORRESPONDENCE:
·         Planning Commission Amendment to the Zoning Bylaw
 PAY ORDERS:
  • Payroll Warrant 11426 in the amount of $4,002.68
  • Accounts Payable 20011 in the amount of $ 33,929.01

A motion was made by Mr. Fitzpatrick and seconded by Ms. Sanborn to approve the pay orders.  The motion carried

ADJOURN:

A motion was made by Mr. Fitzpatrick and seconded Ms. Sanborn to adjourn the meeting.

Meeting Adjourned at 7:35 pm,

Respectfully Submitted,

Wannetta Powling

 

ADMINISTRATIVE ASSISTANT’S REPORT

December 2, 2019

  •  With budget meetings underway now, that has been where most of the focus has been.
  • A few more request for social service appropriations have been received – I will include copies to you in my email on Friday.
  • I am working on updating our renewal for the SAM (System for Award Management) it allows us to seek federal funding for disaster recovery.

Respectfully,

Wannetta Powling

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

ADMINISTRATIVE ASSISTANT’S REPORT

December 2, 2019

 

  • With budget meetings underway now, that has been where most of the focus has been.
  • A few more request for social service appropriations have been received – I will include copies to you in my email on Friday.
  • I am working on updating our renewal for the SAM (System for Award Management) it allows us to seek federal funding for disaster recovery.

 

 

 

 

Respectfully,

Wannetta Powling

 

TOWN OF NEWFANE SELECTBOARD MINUTES 11.18.19

TOWN OF NEWFANE SELECTBOARD MEETING MINUTES

November 18, 2019

BOARD MEMBERS PRESENT:

Hendrik van Loon, Angela Sanborn, Shelly Huber, Michael Fitzpatrick, and

Christopher Williams

OTHERS PRESENT:  

Jay Wilson, Marion Dowling, Deborah Luskin, Sam Farwell, Wannetta Powling, and BCTV,

CALL TO ORDER: The meeting was called to order at 6:00 p.m. by Chair Hendrik van Loon.

ADDITIONS/ AMENDMENTS TO AGENDA:

None

Executives Session:

None

MINUTES:

A motion was made by Ms. Sanborn to accept the amended Minutes of November 4, 2019 Mr. Fitzpatrick seconded

The Motion Carried

 

ROAD BUSINESS:

Road Foreman’s & Road Commissioner’s Report:

See attached report.

 Ms. Sanborn made a motion to accept the Road Foreman Report. Mr. Fitzpatrick seconded

The Motion Carried

 

ADMINISTRATIVE ASSISTANT’S REPORT:

See attached report.

Ms. Sanborn made a motion to accept the Administrative Assistant’s change of hours for winter -time (1/2 day on Wednesday  full day on Friday) Mr. Fitzpatrick seconded

The Motion Carried

Ms. Sanborn made a motion to accept the Administrative Assistant’s report Mr. Williams seconded

The Motion Carried

 

UNSCHEDULED MEMBERS OF THE PUBLIC:

None

SCHEDULED MEMBERS OF THE PUBLIC:

Ms. Luskin and Mr. Farwell are members of the Green Mountain Conservancy (GMC), they are working with the VT Housing, Conservation Board and the VT Land Trust to conserve over a thousand acres of undeveloped woodland  property in Dummerston, Newfane & Brookline.  The preservation benefits included in the discussion were,

  • Critical wildlife corridor between the CT River and the Green MT National Forest
  • Public access for hiking & hunting
  • Non- Motorized Recreational
  • Protecting 2 ½ miles of river frontage

The Green Mountain Conservancy is asking for a letter of support from Newfane Selectboard to help with their grant process.  S. E. Watershed Alliance, Windham Regional, Newfane Conservation Commission, have already submitted letters to the G.M.C. Board.

Ms. Sanborn made a motion to review the letters that have been submitted, and to draft a letter of support Mr. Fitzpatrick Second.

The Motion Carried

OLD BUSINESS:

Traffic Ordnance Policy- Review

A copy was given for board members to review before the next regular meeting to discussed recommendations.  A road map was suggested as a point of reference. The signs will be reviewed by the highway dept. for any changes needed.

NEW BUSINESS:

None

CORRESPONDENCE:

·         VT Emergency Management

·         VLCT Cannabis Resolution Relating to S.54 pending legislation (Tabled for future meeting)

PAY ORDERS:

  • Payroll Warrant 11424 in the amount of $4,235.64
  • Payroll Warrant 11425 in the amount of $4,032.05
  • Accounts Payable 20010 in the amount of $ 94,480.28

A motion was made by Mr. Fitzpatrick and seconded by Ms. Huber to approve the pay orders.

The motion carried 4-0

ADJOURN:

A motion was made by Mr. Fitzpatrick and seconded Ms. Huber to adjourn the meeting.

Meeting Adjourned at 7:05 pm

Respectfully Submitted,

Wannetta Powling

 

ROAD FOREMAN’S AND ROAD COMMISSIONER’S REPORT

November 18, 2019

  • The state came and inspected the fuel tanks and the weekly records we keep at the town garage. He found a fitting in the fuel line that he thought we should fix, so I had Beardsley come and make the repairs. Other than that, everything looked good.
  • We got the plows and plow frames ready for winter. The winter tires are on the trucks.
  • The Town of Dummerston is in town with their tractor doing leaf blowing in the ditches.
  • We finished the grading and seeding around the Hunter Brook Bridges.
  • On Friday the 22nd Dover Rd near Merrill Mundell rd. will be down to one lane for tree removal.

Thank You,

Jay Wilson Road Foreman

Christopher Williams Road Commissioner

ADMINISTRATIVE ASSISTANT’S REPORT

November 18, 2019

  •  On November 15th Property manager representative for #542 VT Route 30, called in response to the Selectboard letter.
  1. They were looking to address the concerns and condition of the property. They have put up Yellow “Caution Tape” around the building, and at the entrances.
  2. They were advised that this would only be a temporary fix. That there was still concerns that with New England weather and weight of the snow it was still possible that more damage could occur.
  3. They indicated they would make a recommendation to the mortgage company to include removal of the fallen down section of the porch.
  • I have completed registration on the Federal Motor Carrier Safety Administration (FMCSA) they have developed a new database to go Nationwide January 6, 2020 with improvements.
  1. This will help (DER) Designated Employers Representatives meet the Federal requirements.
  2. Identify prospective CDL drivers.
  3. Tracking drug and alcohol violations
  • I attended a B.C.B.S. webinar, this information was on the changes that are taking place for 2020.
  1. I will type my notes for the next Budget meeting on Monday the 25th, so that the board will be more informed.
  • I would like permission to change my hours for winter time. I propose to work ½ day on Wednesday and full day on Friday.

Respectfully,

Wannetta Powling

 

NEWFANE SELECTBOARD MEETING November 4, 2019

TOWN OF NEWFANE SELECTBOARD MEETING MINUTES
November 4, 2019
BOARD MEMBERS PRESENT: Hendrik van Loon, Angela Sanborn, Shelly Huber , Michael Fitzpatrick, and Christopher Williams
OTHERS PRESENT: Jay Wilson, Marion Dowling, Jeanne Rose, Jean Pollock, Carol Hatcher, Charles Bergman, Breeze Verdant, Nancy Riege, Annie Landenberger, Norman Benaicle, Tony Acheson, Wannetta Powling, and BCTV,
CALL TO ORDER: The meeting was called to order at 6:00 p.m. by Chair Hendrik van Loon.

ADDITIONS/ AMENDMENTS TO AGENDA:
Executives Session:
None
MINUTES:
1. A motion was made by Ms. Sanborn to accept the Minutes of October 21, 2019 Mr. Fitzpatrick seconded the motion The motion carried 3-1 -Mr. Williams Abstained
2. A motion was made by Ms. Sanborn to accept the Budget Minutes of October 28, 2019 Mr. Fitzpatrick seconded the motion. The motion carried 3-1 -Mr. Williams Abstained
ROAD BUSINESS:
Road Foreman’s & Road Commissioner’s Report:
See attached report.
1. A motion was made by Mr. Fitzpatrick to accept Bid for the stone work from Mr. Nathaniel Noyes. To repair walkway at town office, and to reset the wall at Cemetery Hill Road .This work is to be done in spring of 2020. Seconded by Mr. Williams the motion carried 4-0
2. A motion was made by Mr. Fitzpatrick to accept access permit for # 203 Newfane Hill Road Ms. Huber seconded The motion carried 4-0
Ms. Sanborn made a motion to accept the Road Foreman Report. Mr. Fitzpatrick seconded the motion carried
ADMINISTRATIVE AS SISTANT’S REPORT:
See attached report.
1. A motion to accept the Administrative Assistant’s report was made by Ms. Sanborn and Mr. Fitzpatrick seconded The motion carried 4-0
UNSCHEDULED MEMBERS OF THE PUBLIC:
None
SCHEDULED MEMBERS OF THE PUBLIC:
Ms. Landenberger and Mr. Bergman are part of the village liaison group. They responded to the traffic study that was done in July by VTrans and presented the village’s concerns along with some propsed short and long term solutions.
Discussion ensued
Mr. van Loon stated that the Selectboard would assume the role of atask force on the matter, verifying  state regulations before overseeing the implementations of any forth-coming changes.

OLD BUSINESS:
The Board cosider the minicipal suit started by Bennington regarding Opioid manufacture and distribution.  A motion was made by Mr. Fitzpatrick and seconded by Ms. Sanborn for Newfane to stay in the current Opioid litigation with other Vermont towns. The motion carried 4-0

NEW BUSINESS:
None
CORRESPONDENCE:
• Dumping on Adams Hill Road- no dumping sign to be put up by the highway dept
• Jim Condos 2019 Transparency Tour, The Secretary of State will be in Brattleboro on       November 13th to review the Open Meeting Law and Public Records Act,
• Fisher & Fisher letter to WRMSUSD re: Solar Field
PAY ORDERS:
• Payroll Warrant No. 11422 in the amount of $3,930.76
• Payroll Warrant No. 11423 in the amount of $6,770.87
• Accounts Payable No. 20009 in the amount of $ 931,229.70
A motion was made by Mr. Fitzpatrick and seconded by Ms. Huber to approve the pay orders.
The motion carried 4-0
ADJOURN:
A motion was made by Mr. Fitzpatrick and seconded Ms. Huber to adjourn the meeting.
The motion carried Meeting Adjourned at 7:55 pm
Respectfully Submitted, Wannetta Powling

ROAD FOREMAN’S AND ROAD COMMISSIONER’S REPORT
November 4, 2019
1. We had a fair number of trees and wires down with the storm last Friday; the last few customers had the power restored yesterday.
2. The bridge work on Hunter Brook Rd. is almost complete; the second bridge should be open by tomorrow. We are waiting for the guard rail to be put on the bridges and we are putting some rock on the bank of the approaches.
3. We had someone hit a new section of guard rail on Depot Rd. several weeks ago. Do you want to try billing the insurance company? It will only work on accidents that the police respond to so we can find out who did it and the insurance information.
4. You have an access permit for 203 Newfane Hill Rd. that we reviewed and everything looked good.
5. The Depot Rd. box culvert and the Sand/Salt shed are moving along slowly.
Thank You,
Jay Wilson Road Foreman
Christopher Williams Road Commissioner

ADMINISTRATIVE ASSISTANT’S REPORT
November 4, 2019
• Budget season started last week my time has been devoted to researching this process.
To make sure that a time line is kept, for the report to be completed.
• As I continue to receive these special appropriation requests in the mail the folder is becoming quite full.
• I have completed research on the special appropriation that appears in the Town Reports of our surrounding neighbors. I will have at our next budget meeting a full report for your review.
• I was asked a few weeks ago to research the property maintenance, contract we have with Mr. Gray.
1. He has been working with the town for an excess of 4 years.
2. Has an established a reliable, responsible and professional business.
3. He does and excellent job, there has been no concerns or complaints.
4. Mr. Gray and his family are respected citizens, property owners and tax payers in this community.
5. He rates are reasonable and well within range of what other property maintenance business  charge.
• The Building committee has been formed in order to start and keep expectations within reason we have formed a small four person committee. Consisting of Mr. Suponski whom has construction experience, Ms. Brown our treasurer, Mr. Fitzpatrick from the Selectboard and me. We will present information to the Board after Town Meeting.
Respectfully,
Wannetta Powling

TOWN OF NEWFANE SELECTBOARD MEETING MINUTES October 21, 2019

https://www.brattleborotv.org › video-library    Meetings 1st &3rd Mondays

TOWN OF NEWFANE SELECTBOARD MEETING MINUTES

October 21, 2019
BOARD MEMBERS PRESENT: Hendrik van Loon, Angela Sanborn, Shelly Huber and Michael Fitzpatrick,
Absent: Christopher Williams
OTHERS PRESENT: Jay Wilson, Marion Dowling Wannetta Powling, and BCTV,
CALL TO ORDER: The meeting was called to order at 6:00 p.m. by Chair Hendrik van Loon.
ADDITIONS/ AMENDMENTS TO AGENDA:
A motion was made by Mr. van Loon to make an addition to the Agenda
• Old Business: Traffic Calming,
• New Business: Policy on use of Town Office
Executives Session:
None
MINUTES:
A motion was made by Mr. Fitzpatrick to accept the Minutes of October 7, 2019 Ms. Huber seconded the motion
The motion carried 3-1 Abstained Angela Sanborn
ROAD BUSINESS:
Road Foreman’s & Road Commissioner’s Report:
See attached report.
Ms. Huber made a motion to accept the recommendation of the Lowest Bid for the Wardsboro Road Repair along with the Road Foreman Report. Ms. Sanborn seconded.
The motion carried 4-0
We have a large pile of unscreened Top soil at the Town Garage that needs to be moved for the fire pond to be built. Would the Town be willing to consider offering to sell this?
Ms. Huber made a motion to have the Road Foreman advertise the sale of the unscreened Top soil for the best interest of the Town. Ms. Sanborn seconded.
The motion carried 4-0
Discussion ensued regarding the bidding for the work for care around the property, snow removal and lawn care.
Awarding of the Bids for winter sand –
• Zaluzney- $ 14.40 per C. Y within 10Days.
• Cersosimo Industries – $ 15.25 per C. Y ¾” sand By November 15th
• Northeast Paving – $ 20.72 C.Y
• Fitzpatrick Excavating and Trucking- $ 11.25 per yard
Ms. Huber made a motion to accept the lowest bid from Fitzpatrick Excavating and Trucking- $ 11.25 per yard. .Ms. Sanborn seconded.
The motion carried 3-0

ADMINISTRATIVE AS SISTANT’S REPO RT :
See attached report.
A motion to accept the Administrative Assistant’s report was made by Ms. Sanborn and seconded by
Mr. Fitzpatrick
The motion carried 4-0
A motion to recommend to the attorney to send the letter was made by Ms Sanborn and seconded by Mr. Fitzpatrick
The motion carried 4-0
UNSCHEDULED MEMBERS OF THE PUBLIC:
None
SCHEDULED MEMBERS OF THE PUBLIC:
None
OLD BUSINESS:
Opiate Litigation – Class action – Class Action – OPIOD litigation – Questionable for the attorney, or state representative – Action needed to be taken by November 22, 2019.
Discussion ensued and will be tabled for next meeting.
Meeting Room Remodeling-
• Better work space environment
• Requiring the need for privacy,
• $70,000 towards a new building.
• Budgeting considerations to be brought to the voters at town meeting
• Addition and cost or replacement of new building.
Further discussion ensued regarding
• Heating
• Meeting space
• Historical retention
Recommendation to appoint a building committee and tabled the remolding discussion until budget season.
Mr. Fitzpatrick made a motion and Ms Huber seconded
The motion carried 4-0
Ms Huber made a recommendation to appoint Mr. Fitzpatrick as point person to report back to Selectboard.
#542 VT Route 30-
A letter was drafted to the current owners of record for the property at 542 VT Route 30.
Ms. Sanborn made the motion to send the letter and attach photos Ms. Huber seconded the motion.
The motion carried 4-0

Traffic Calming
Discussion ensued –
Mr. Fitzpatrick made a Motion to invite Liaison Group to the next Selectboard meeting November 4th
Ms. Huber seconded the motion
The motion carried 4-0
NEW BUSINESS:
Meeting Space – Public use of the buildings
Discussion ensued –
Requested was made by the Selectboard of the Administrative Assistant to research the building policy with VLCT – along with neighboring town, Insurance, Public Records.
CORRESPONDENCE:
• Newfane Planning Commission – Letter of Recommendation by Ken Estey for Tim Shortell,
• Final Decision of Newfane Tree Warden – Recommendation was read into the minutes sighting
V.S.A. & chapter
• W.R.C. Broadband seeking support by 10/22/19 for broad band internet feasibility study
A motion made by Mr. Fitzpatrick to authorize the Chair to sign a letter of support. Ms. Sanborn seconded
The motion carried 4-0
• Tree Warden Vacancy Needed discussed use of share from surrounding towns their Tree Warden.
• Hazard Mitigations – Chair to follow up with plan that is due to expire Jan. 3rd 2020
PAY ORDERS:
• Payroll Warrant No. 11420 in the amount of $4,778.00
• Payroll Warrant No. 11421 in the amount of $4,152.71
• Accounts Payable No. 20008 in the amount of $ 24,678.68
• Accounts Payable No. 20007 A in the amount of $ 17.28
A motion was made by Mr. Fitzpatrick and seconded by Ms. Huber to approve the pay orders.
The motion carried 4-0
ADJOURN:
A motion was made by Mr. Fitzpatrick and seconded Ms. Huber to adjourn the meeting.
The motion carried 4-0
Meeting Adjourned at 7:47 pm
Respectfully Submitted, Wannetta Powling

ROAD FOREMAN’S AND ROAD COMMISSIONER’S REPORT
October 21, 2019
1. We had a large tree uproot on the edge of So. Wardsboro Rd. in the storm last Thursday. It has taken a small section of the road with it; I am in the process of getting prices for the repair. It needs to be done very quickly because it’s a narrow section of road and it’s used by the school bus. We have barrels and signs to keep people away from the edge.
2. There is a large pile of top soil at the garage, we have estimated it to be over 300 yards, and it would be great if we could find someone to buy it.
3. We put in a parking spot in front of Williamsville Hall.
4. We should be awarding the Winter Sand bid.
5. Windham Regional is almost done with Road
Thank You,
Jay Wilson Road Foreman
Christopher Williams Road Commissioner

ADMINISTRATIVE ASSISTANT’S REPORT
October 21, 2019
This past week we received total of $161,115.60
• $120,115.60 FEMA for the Dover Road.
• $20,000.00 Better Back Roads Grant Money for the Sunset Lake #2.
• $21,000.00 Better Back Roads Grant Money for the Sunset Lake #3.
• On Friday the annual fire alarm, smoke detector inspection was done by Kevin Moray. We passed with only needing to replace the battery in the front of the building EXIT sign.
• I have started to receive the special appropriations request for the upcoming budget meeting; I am organizing the folders,and putting together information for our upcoming budget planning.
Respectfully,
Wannetta Powling

SELECTBOARD MEETING MINUTES October 7, 2019

TOWN OF NEWFANE SELECTBOARD MEETING
MINUTES October 7, 2019

BOARD MEMBERS PRESENT: Hendrik van Loon, Christopher Williams, Shelly Huber and Michael Fitzpatrick   Absent: Angela Sanborn
OTHERS PRESENT: BCTV, Jay Wilson, Mark Anderson, Alex Beck, Ron Hagenow, Tom Abbotts and Wannetta Powling
CALL TO ORDER: The meeting was called to order at 6:00 p.m. by Chair Hendrik van Loon.
ADDITIONS/ AMENDMENTS TO AGENDA:
A motion was made by Mr. Fitzpatrick to add the B.L.C. Minutes of October 1, 2019.
Executives Session:
None
MINUTES:
Mr. van Loon made a motion to accept the Minutes of September 16, 2019 with the following amendments,
Dog Ordnance Amendment – outcome of the meeting to amend the minutes the matter was tabled to a future meeting for policy review and possible changes.
Country Fire Alarm will install fire alarm system at Williamsville Hall
Mr. Williams seconded the motion
3-1 Ms Huber abstained
A motion was made by Mr. Fitzpatrick and seconded by Mr. Williams to accept the minutes for the B.L.C. September 16, 2019
The motion carried 3-1 Ms Huber abstained

A motion was made by Mr. Fitzpatrick and seconded by Ms. Huber to accept the minutes for the B.L.C. Minutes of October 1, 2019
The motion carried 3-1 Mr. Williams abstained

ROAD BUSINESS:
Road Foreman’s & Road Commissioner’s Report:
See attached report.
Ms Huber made a motion to not plow the NewBrook School Mr. Williams seconded.
The motion carried 4-0
Mr. Williams made a motion to build a new fire pond with the well over flow at the Town Garage, and to provide equipment and labor to do a fire pond with approximately 20 to 30 thousands gallon at the town garage property Ms Huber seconded the motion
The motion carried 4-0

A motion was made by Mr. Fitzpatrick and seconded by Mr. Williams to deny the Jones Hill permit, Discussion ensued.
A motion was made by Mr. Fitzpatrick and seconded by Mr. Williams to deny the Jones Hill permit to notify them of future damage to road at owner’s expense
The motion carried 4-0
Four sealed bids for the winter sand were opened the request was for 2,500 cubic yards of Winter Sand 9/16″ or greater to be delivered to the Town Garage, the first 1,500 cubic yards to be delivered on site by November 15th. The Remaining to be delivered by request of the Road Foreman, Inspection of the sand will be conducted by the Road Commissioner & Road Foreman before the bid is awarded.

• Zaluzney- $ 14.40 per C. Y within 10Days.
• Cersosimo Industries – $ 15.25 per C. Y ¾” sand By November 15th
• Northeast Paving – $ 20.72 C.Y
• Fitzpatrick Excavating and Trucking- $ 11.25 per yard

A motion was made by Mr. van Loon to have Road Forman & Commissioner review and report back as to their recommendation Ms Huber Seconded
The motion carried 3-1

ADMINISTRATIVE AS SISTANT’S REPO RT :
See attached report:
Mr. Williams made a motion to start the Budget meetings opposite the regular Selectboard meeting to start on October 28th Ms. Huber seconded
The motion carried 4-0
Mr. van Loon made a motion to table the email from Robert Fisher regarding NewBrook Solar Field until next regular meeting Ms. Huber Second the motion
The motion carried 4-0
A motion to accept the Administrative Assistant’s report was made by Mr. Fitzpatrick and seconded by Mr. Williams
The motion carried 4-0

UNSCHEDULED MEMBERS OF THE PUBLIC:
None

SCHEDULED MEMBERS OF THE PUBLIC:
Windham County Sheriff- Mark Anderson started 15 years ago at the Sheriff’s Department, he came tonight in responds to the letter of introduction. Questions of working jointly with VT State Police can create conflicts. “It really comes down to clarity of communication. Even with the current understaffing in all areas of the state law Enforcement. The Legislature is working on improving creative ways to handle rural policing.” Sheriff- Mark Anderson said. For WCS to serve the Town of Newfane, the Villages of South Newfane, Williamsville and Brookside, there is something called Bankable hours @ hourly rate $51.00. Or the other possibility is a full time deputy at $81,300.00 (40 hours a week) would provide additional service to the area. The Selectboard will be considering its options for this upcoming budget season.

Brattleboro Development Credit Corporation- Al Beck – Designed to meet the goals of strengthening business starting up, or expanding existing business. By growing workforce support, working with young adults, and high school students, with development for career placements and entry level placement, strong partnership, currently working with L.G H S is our support of the town of Newfane. We ask for your support for flexibility, to focus on resources helping existing families and young adults to stay in the area. We want to help attract more people to live in Southern Vermont, to participate in the community, the workforce and support the business and civic environment.

OLD BUSINESS:
Jay Wilson made a recommendation regarding meeting with a group of concerned citizens.
• Road safety and signage and recommendations
• Review of the Safety Audit: that was done last year.
• Meet with them explain what can be done
• Consider future budget expense,
• Expectations
Mr. Fitzpatrick made a motion to authorize Mr. van Loon make contact to set up a meeting with a former group of concerned citizens. Action to be taken at future Meeting – Agenda

PODS: Emergency Point of Distribution – Tabled for future meeting, Is more information needed

Tree Warden:Vacancy

NEW BUSINESS:
None

CORRESPONDENCE:
• Frank Suponski #542 VT RT 30 – suggest sending letter to owners of property – Mr. van Loon offered to draft a letter for the next meeting (10.21.19)
• WRC Planning Commission –
• Lake Champlain – Lori Fisher Ex. Director – “Lessons from the Flood” Recommends the book.
• Class Action – OPIOD litigation – Questionable for the attorney, or state representative Tabled for Future Meeting.

PAY ORDERS:
• Payroll Warrant No. 11417 in the amount of $3,735.97
• Payroll Warrant No. 11418 in the amount of $4,915.73
• Payroll Warrant No. 11419 in the amount of $5,107.90
• Accounts Payable No. 20007 in the amount of $ 271,013.54
• Accounts Payable No. 20007 A in the amount of $ 761.32
A motion was made by Mr. Williams and seconded Ms Huber to approve the pay orders.
The motion carried 4-0

ADJOURN:
A motion was made by Mr. Fitzpatrick and seconded Ms. Huber to adjourn the meeting.
The motion carried 4-0
Meeting Adjourned at 8:05 pm
Respectfully Submitted, Wannetta Powling

ROAD FOREMAN’S AND ROAD COMMISSIONER’S REPORT
October 7, 2019
1. The stripping on the new pavement in the village has been completed; the speed limit will be painted on West St. this week.
2. I have a second stone mason hopefully giving us a price on the stonewall repair on Cemetery Hill Rd.
3. I should have a price coming shortly for the repair of the cracks in the steps at the town office.
4. We have the opportunity to put in a small fire pond and hydrant through the VT Rural Fire Protection Program at the town garage. This would benefit all of Depot Rd. and the town garage. If we provide the equipment to do the digging the town would have no out of pocket expenses. This would utilize the overflow from the well.
5. The cement culvert headers have been poured.
6. The Lynch Bridge bank stabilization and the realignment of the river has been completed. The Hunter Brook Rd. bank stabilization has been completed also. Both sites have been approved by Scott Jensen River Engineer.
7. Did the board decide about the plowing of the school now that it’s not a town property?
Thank You,
Jay Wilson Road Foreman
Christopher Williams Road Commissioner

ADMINISTRATIVE ASSISTANT’S REPORT
October 7, 2019
• The Budgeting process will be starting soon, and if we were to do Monday opposite of Selectboard meetings the 14th is a National Holiday. Do you want the Budget meetings to start on the 28th?
• On September 18th I attended the municipal budget workshop in Montpelier. This has given me some insight as to what a process is ahead of us. I am looking forward to working on my first report.
• I have just reviewed the VLCT Insurance renewal for the Town. I will send that off tomorrow in an Email, to await a quote on the New Policy. I shall let you know when that comes in.
• Andrew Martin successfully treated the sulfur smell affecting our office water, last Wednesday.
• I have enclosed for your review the email I had from our Robert Fisher – and will await any further directions regarding this matter.

Respectfully,
Wannetta Powling

NEWFANE SELECTBOARD MEETING MINUTES 9.16.19

1 | P a g e
TOWN OF NEWFANE SELECTBOARD MEETING MINUTES
September 16, 2019
BOARD MEMBERS PRESENT:
Hendrik van Loon, Christopher Williams, Angela Sanborn and Michael Fitzpatrick
Absent: Shelly Huber
OTHERS PRESENT:
BCTV, Jay Wilson, Marion Dowling, Steven Levine, Jeanne Rose and Wannetta Powling
CALL TO ORDER:
The meeting was called to order at 6:00 p.m. by Chair Hendrik van Loon.
ADDITIONS/ AMENDMENTS TO AGENDA:
Mr. Williams made an Addition: To approve the Amended Minutes of August 19, 2019
Amended in the minutes of August 19, a suggestion was made by Ms. Dowling regarding concerns for recent dog issues. Making changes to the Newfane Dog ordnance and Fee’s.
Ms. Sanborn made Motion to revisit the Dog Ordnance. Michael Fitzpatrick seconded the motion.
MINUTES:
A motion was made by Mr. Fitzpatrick and seconded by Mr. Williams to accept the minutes for the Boards Regular Meeting September 3, 2019
The motion carried 4-0
A motion was made by Mr. Fitzpatrick and seconded by Mr. Williams to accept the minutes for the Board’s August 19, 2019 as Amended
The motion carried 4-0
ROAD BUSINESS:
Road Foreman’s & Road Commissioner’s Report:
See attached report.
A motion was made by Mr. Williams to offer the Bridge work on Hunter Brook Road to Renaud Brothers, and have them start right away. Seconded by Ms. Sanborn – The motion carried 4-0
A motion was made by Ms. Sanborn to accept the Road Foreman’s Report and seconded by
Mr. Fitzpatrick,
The motion carried 4-0
2 | P a g e
ADMINISTRATIVE ASSISTANT’S REPORT :
See attached report.
Ms. Sanborn made a Motion to authorize the Chair to sign 2 year contract with Repro, for Printer of Town Report Motion seconded by Mr. Williams. The motion carried 4-0
A motion to accept the Administrative Assistant’s report was made by Ms. Sanborn and seconded by
Mr. Williams, –
The motion carried 4-0
UNSCHEDULED MEMBERS OF THE PUBLIC:
Ms Dowling suggested letter’s asking to remain anonymous, should be addressed to “Newfane Selectboard” via the post office.
Other members of the Selectboard suggested following rules of Procedure – when acting upon anonymous concern from residence.
Ms. Sanborn responded that all correspondence needs to be addressed, when from citizen’s regarding town matters.
SCHEDULED MEMBERS OF THE PUBLIC:
Steven Levine Chair of the Williamsville Hall Committee was present/ with Jeanne Rose, Flowers & Monument cleaned with donation fund.
Hall committee is going to purchase 8-10 round tables and 2-3 long tables at $1600.
With the purchase of the new cushioned chairs, there is now a surplus of chairs. The Hall committee would like to contact the Union Hall in Newfane and donate some of the old double wooden chairs. The Williamsville Hall plans to still retaining 30 sets of these old double wooden chairs.
Country Fire Alarm System will be installing the fire alarm, at the Williamsville Hall with annual contract of $225, for mentoring purpose land line and internet, needs to be installed. Monthly costs will be $ 40.42 paid from operating fund /$45.95 donation funds.
Ms Sanborn made a Motion to accept recommendation for installation of landline and internet with agreed condition of fees and seconded by Mr. Fitzpatrick.
Motion carried 4-0
Hall Committee submitted to the Selectboard for approval, recommendations to increase fees for the rental of the Hall.
Outside flood light with motion sensor to be installed, to address safety concerns
Mr. Levine agreed to contact Cleveland Electric for recommendations and installation.
Board agreed for the committee to get estimates for painting for next summer, Estimates not to exceed $20,000.
Mr. Fitzpatrick made a motion to accept seconded by Mr. Williams
Motion carried 4-0
OLD BUSINESS:
Traffic Study Report – action to be taken at future meeting – scheduled for October 7th Agenda.
Jay made a comment regarding meeting with Traffic Calming committee. Or sending out an invitation to review Traffic Study Report
3 | P a g e
NEW BUSINESS:
Budget planning – will begin the opposite Mondays of Selectboard’s regular meetings 1st or 3rd starting October.
Level funding -should be the Goal.
Ms Dowling suggested that part of the budget for special appropriations, organizations are asked to include a letter with funding requesting or meet with the Selectboard. To explain what the organization has done for the residence in the town of Newfane, villages of South Newfane, Williamsville and Brookside.
Renovations for the Town Office Building – the board will need to come back to revisit this issue, after contractor estimates have been received.
Access Permit for Jones Road- this was done over time. Motion to disapprove
Ms Sanborn would like to review the site and Table this until next meeting.
Motion to Denied Permit 2 in favor-2 opposed
Motion did not pass.
CORRESPONDENCE:
• Ted & Sumi Schreyer -Thank you card
• Timothy Shortell – Interest in Serving on Planning Commission
Ms Sanborn made a motion to appoint, Timothy Shortel Planning Commission Mr. Fitzpatrick seconded.
• Bill Guenther – Letter of Resignation 9.16.19
Suggested to send letter of gratitude and thank him for years of service.
Posting of Vacancy for Tree Warden Position
• WSWMD – Sat. October 19 household collection
PAY ORDERS:
• Payroll Warrant No. 11415 in the amount of $4,307.86
• Payroll Warrant No. 11416 in the amount of $4,254.06
• Accounts Payable No. 20006 in the amount of $ 98,962.02
A motion was made by Mr. Williams and seconded Mr. Fitzpatrick to approve the pay orders.
The motion carried 4-0
ADJOURN:
A motion was made by Ms. Sanborn and seconded Mr. Fitzpatrick to adjourn the meeting.
The motion carried 4-0
Meeting Adjourned at 7:30 pm
Respectfully Submitted, Wannetta Powling
4 | P a g e
ROAD FOREMAN’S AND ROAD COMMISSIONER’S REPORT
September 16, 2019
1. The paving has been completed in the village. We are awaiting the painting for the crosswalks and striping to be completed. We were able to do some curb work and have corrected the Cross St. entrance to West St.
2. I met with Scott Jensen the State River Engineer and Mike Fitzpatrick at Lynch Bridge and on Hunter Brook Rd. That work is all set to be started.
3. I don’t have any update yet on the stonewall repair pricing on Cemetery Hill Rd.
4. The winter sand bid is ready to go out.
5. I have renewed the Operating Permit for our in-ground tanks at the garage.
6. We have been replacing culverts on Timson Hill, Otis Lane, Sunset Lake and work on Grout Rd. Culvert.
7. We will be pouring cement for more culvert headers at the garage.
Thank You,
Jay Wilson Road Foreman
Christopher Williams Road Commissioner
5 | P a g e
ADMINISTRATIVE ASSISTANT’S REPORT
September 16, 2019
• It is the recommendation of the Newfane Health Officer, to request the Selectboard to send notice to the address on record for the Bank (Anaheim CA) that owns the building @ #542 VT Route 30. There is concerned with the continuing poor condition of the building, it is very hazardous for material falling near or into the road.
A local realtor informed the health officer that the property is currently not under contract.
• There has been a request to have the water in our Town Office treated by a local plumber for the sulfur smell. -With the Selectboard’s approval, I would contact Andrew Martin he has given an estimate of $300 for labor and material to treat the well, and change necessary filters. I have been told that he has done this in the past.
• I ‘m not sure if this is still affecting Board members, for a short time we thought that we had our Email issue resolved.
• The Budgeting process will be starting soon, and I have contacted the company that has printed our Town Reports for the past 2 years. I received a price that was less than the price quoted for the 2017 & 2018 contract. While I am still in the learning process, & where as they have experience with the Town of Newfane Report –
I would feel comfortable asking the Board to consider signing another contract for 2 years with REPRO out of Winooski VT.
2019 & 2020 2017-2018
750 books @ $3.42 / $2,565 750 Books @ $3.49 / $2,617
• On September this Wednesday 18th the Chair & I will be attending the municipal budget workshop in Montpelier.
Respectfully,
Wannetta Powling

Selectboard Meeting 9.3.19

TOWN OF NEWFANE SELECTBOARD MEETING

Minutes September 3, 2019

 BOARD MEMBERS PRESENT: Hendrik Van Loon, Christopher Williams, Michael Fitzpatrick, Shelly Huber, and Angela Sanborn.

OTHERS PRESENT:  Jay Wilson, Lynn Forrest, Thomas Abbotts, and Carol Hesselbach.

CALL TO ORDER:

Hendrik Van Loon, chair, called the meeting to order at 6:00 p.m.

ADDITIONS/AMENDMENTS TO AGENDA:

None

MINUTES:

A motion was made by Ms. Huber and seconded by Mr. Williams to accept the minutes for the board ‘s August 19 regular meeting. Mr. Fitzpatrick noted that he was at the meeting but the minutes do not show that. Ms. Huber made a motion to amend the minutes to add Mr. Fitzpatrick as present. The motion passed 5-0.

ROAD BUSINESS:

Road Foremans and Road commissioner’s Report:

Chair Van Loon asked Mr. Wilson if he wanted to highlight anything in his report.  Mr. Wilson explained that only one man so far has expressed interest in repairing the stone wall on Cemetery Hill Road.  The other man was booking 2 years out.  Suggestions were made about others he could contact.  Mr. Wilson also advised that there is a meeting scheduled with Newfane Village to discuss the speed study.  A tree will be taken down

by a homeowner near the bottom of Newfane Hill Road on Thursday, it should take about 3 hours and signs are going up to notify residents . The milling in Newfane Village

should take place Thursday or Friday.  General discussion about a curbing issue and that the paving will take place probably next Tuesday.  The Renaud Brothers have finished

the culvert extension they were doing and the work came out well. Ms. Sanborn moved to accept the Road Foreman ‘s Report Michael Fitzpatrick seconded it.

The motion passed 5-0.

ADMINISTRATIVE  ASSISTANT’S REPORT :

There is no Administrative Assistant ‘s report.

SCHEDULED MEMBERS OF THE PUBLIC:

None.

UNSCHEDULED MEMBERS OF THE PUBLIC:

Lynn Forrest asked if she could be moved from New Business to Unscheduled Members of the Public.  Everyone agreed.  Ms. Forrest advised that the Planning Commission had received a grant and needed to complete the accounting.  In order to complete the accounting of the grant they need an updated Municipal Authorizing Official and Grant Administrator.  Since she is so familiar with the grant she has volunteered to be the Grant Administrator . The Chair is usually the Municipal Authorizing Official and one alternate is needed. Chair Van Loon nominated Ms. Sanborn and she agreed.  Ms. Forrest gave them the form to sign, then took it to have the Chair of the Planning Commission sign it and send it to the state.  She will have a signed copy sent to the Administrative Assistant.

OLD BUSINESS:

Mr. Van Loon said that at the last meeting the board members agreed to review the Town’s Conflict of Interest Policy and come back with comments.  Is there anything anyone wants to have considered for change?  Ms.Huber had a letter from a constituent which she wanted to read . The constituent felt the policy should be that no one who served the Town in any capacity should be able to work for any business that provides paid services to the Town.  Mr. Fitzpatrick disagreed and was also unhappy that the constituent did not want her/his name given.  Mr. Williams also did not like no name attached to the letter. Ms. Sanborn had received comments from several people who felt the same way as the letter that was read and wanted to not be named.  She had also received comments from another person who felt there should have to be a different liaison between the company and the Town.  She and Ms. Huber had no issue with anonymity because Newfane is a small town. After discussion of the policy as written, no one had any suggestions for changes. Mr. Van Loon agreed to request that the policy be put on the website.

NEW BUSINESS:

 Hunter Brook Road Bids: Only one bid was received . Mr. Fitzpatrick left the table as he cannot take part in the bid discussion. The only bid was from Fitzpatrick Excavating. Lump sum bid of $11,000.  Ms. Sanborn asked Mr. Fitzpatrick about the status of the Dover Road project.  Mr. Fitzpatrick answered that he did speak with Mr. Pickering and would be looking at it next week.  Mr. Wilson suggested that the bid be awarded tentatively while the Board waits for Mr. Pickering to review it. Ms. Huber made a motion to have Marc Pickering review the bid and with his approval award the bid to Fitzpatrick Excavating.  R. Williams wanted to add that the next bid should be handled the same way but after discussion it was agreed to deal with then separately. Mr. Williams seconded the motion.  Ms. Sanborn asked why the bid was different than the first bid Fitzpatrick made on the project. Mr. Fitzpatrick answered that time had passed. Motion passed 4-0 with one abstention.

Lynch Bridge Bids:  Two bids were received.  Fitzpatrick Excavating bid totaled

$42,000, Arneden Construction bid totaled $48,000.  Ms. Huber made a motion to accept the Fitzpatrick bid.  Ms. Sanborn commented that the board member already has two open projects and the bridge projects need to be done by October 1 which is cutting it close.  Mr. Van Loon asked how long would it take to finish the projects.  Mr. Fitzpatrick answered a week and a half.  He went on to say that he was not happy with the idea of the Town obtaining gravel this way, that it is pretty expensive gravel.  Mr. Wilson responded that this is the only way the State will allow the gravel to be removed from the stream.  Ms. Huber made the motion again to accept the Fitzpatrick bid if it is approved by Marc Pickering.

Motion passed 3-1 with one abstention.

After discussion, no one was sure if the motion had been seconded.  Ms. Huber made the motion again.  Mr. Williams seconded it.

Motion passed 3-1 with one abstention.

CORRESPONDENCE:

State of Vermont letter and Quit Claim deed about land near the Arch Bridge project. Mr. Williams explained that it is a little teeny comer near the old garage.

The State would not own the garage and the Town would be responsible for the upkeep. Mr. Van Loon indicated that the deed covered 1,357 square feet and Mr. Wilson indicated that the Town is receiving $1,000. Mr. Williams made a motion that the deed be signed by the Selectboard, Mr. Fitzpatrick seconded it.

Motion passed 5-0.

After the motion was passed discussion started about what the deed said and Ms. Huber felt she should read it before signing.  Ms. Sanborn wanted discussion to end because the motion was passed.  Ms. Huber requested that copies of such things be given to the Selectboard before they discussed them.  Deed was signed by all members.

 

Windham County legislators are inviting everyone to a meeting about broadband on September 11, 6-7 pm.  No action needed.

Letter from a woman who twisted her ankle leaving the Williamsville Hall after a performance.  The Williamsville Hall Committee will be present on September 16 to discuss it but Mr. Van Loon wanted the members to check out the lighting there at night as they passed by to get some ideas about how to light it.  Mr. Fitzpatrick suggested a couple of street lights would be helpful even for those driving by with all the parked cars and people crossing the street to the cafe.  Ms. Huber suggested requiring those who use the hall to provide crossing guards with flashlights. Discussion will be continued on September  16.

Mr. Van Loon announced that there will be a hearing September 13th @ 6 pm regarding the tree near the Williamsville firehouse which the tree warden believes needs to be removed.  It will be at the tree.

Discussion with BCTV regarding the plan for the Board to go into Executive Session after signing the Pay Orders. Since Mr. Van Loon did not believe that any decision would need to be made after the Executive Session, BCTV decided to leave.

PAY ORDERS:

Payroll Warrant No.11413 in the amount of $4,077.74

Payroll Warrant No.11414 in the amount of $7,094.01

Accounts Payable Warrant No. 20005 in the amount of $837,685.93 .

While the Board was signing the Pay Orders there was general discussion about the roadwork that was going to be done in the Village.

Motion made and seconded to approve pay orders.  Motion passed 5-0.

Mr. Van Loon explained that Mr. Wilson had brought him a copy of the speed study done by Windham Regional which he would have copied by Wannetta Powling and put in each Selectboard member’s box for them to review.

A motion was made and seconded to go into.Executive Session to discuss a Personnel matter at 7:25 pm.

The Board came out of Executive Session at 7:45. Mr. Williams made a motion to adjourn the meeting. No second required.

Meeting adjourned at 7:46 pm.

Respectfully submitted, Carol Hesselbach