Category Archives: Board of Selectmen Meeting Minutes

Tuesday, September 7, 2021 Selectboard Minutes

Zoom Meeting   https://zoom.us/j/97227911757?pwd=TEd4YmdKMzJUd3NaTERhVUFOWWsydz09

Meeting ID: 972 2791 1757   Passcode: 352680 (Expires Sept.20th)

One tap mobile +13017158592, 97227911757#, *352680# US (Washington D.C)

BOARD MEMBERS PRESENT:

               Angela Sanborn, Ann Golob, Shelly Huber, and Mike Fitzpatrick (phone.)

Absent: Katy Johnson-Aplin.

OTHERS PRESENT:

Jay Wilson, Ken Estey, Jeryl Julian Cisse, Kate Gehring, Thomas Abbotts, Cris White, Mary Carson, Patty Johnson, Wannetta Powling, and Austin RiceBCTV.

CALL TO ORDER:

The meeting was called to order at 6:00 pm by Selectboard Chair Angela Sanborn.

ADDITIONS/AMENDMENTS TO AGENDA: 

EXECUTIVE SESSION:

Shelly Huber made a motion to go into Executive Session at 6:02 pm.

Citing 1V.S.A. 313(a)(2) The negotiating or securing of real estate purchase or lease options.

Mike Fitzpatrick seconded the motion.

Wannetta Powling, Administrative Assistant, and Jay Wilson Road Foreman were invited to attend.

Motion passed 4/0

 Ann Golob made a motion to leave Executive Session at 6:32 pm. Mike Fitzpatrick seconded the motion.

Motion passed 4/0

 Decision: Signed

Angela Sanborn nominated Shelly Huber to speak with the attorney and seller regarding terms of sale and the letter of intent to purchase a piece of property for the Town of Newfane and report back to the Selectboard.  Ann Golob seconded.

Motion passed 4/0

APPROVAL OF MINUTES:

  1. August 16, 2021, Regular Meeting

Ann Golob made a motion to accept the Minutes of the August 16 regular meeting.

Shelly Huber seconded the motion.

Motion passed 4/0.

ROAD FOREMAN’S & ROAD COMMISSIONER’S REPORT:

  1. River Rd. bridge had minor emergency work done last week to prevent further damage after an additional slide on Thursday night exposed more of the bridge abutment.  

“I had a 6;30 am meeting with Mark Pickering of VTrans; we are finalizing the scope of work before sending it out to bid.”

  1. We have bid to open for the repair of the bank slide on Dover Rd. Work to follow State of V.T. River Engineers and VTrans designs and specifications. Repair work to be completed by September 30, 2021 –the only exception is the paving to allow proper time for work to settle.

Selectboard Chair opened the sealed bid from A.S. Clark.

  • S. Clark & Sons                            Bid  $107,120.00

We do not know who will make reimbursements yet, but we think there will be some form of Emergency FEMA Funds.

Mike Fitzpatrick made a motion to accept the bid from A.S. Clark.  Ann Golob seconded.

                 Motion passed 4/0

  1. I am writing up the bids for the other flood repairs, which would be River Rd. Bridge rip rap, River Rd bank slide, Grout Rd. Repair, and the South Wardsboro Rd. bank slide.

I am waiting to confirm the recommendations with the River Engineer before starting this work.

4. We are finishing up roadside mowing probably tomorrow.

5. The rest of the repairs have been going well, with damage on 34 roads.

Shelly Huber made a motion to approve the Road Foreman’s report. Ann Golob seconded the motion.

Motion passed 4/0

ADMINISTRATIVE ASSISTANT’S REPORT: 

Who should contact A.S. Clark and inform them of the Dover Road Bid?

The Selectboard directed the Administrative Assistant to notify the Clarks and verify their Insurance is current and on file.                 

  • Kindle Farm School has requested that Newfane complete a “Municipal Impact Questionnaire” for the act 250 building permit to create a new classroom in the main building on the campus. They are going to be removing one of the yurts.

The Selectboard completed the municipal impact questionnaire after pay orders.

  • Rescue Inc. has invited two representatives of Newfane to an informational meeting Thursday, September 16, at @6:30 pm. The discussion will cover the Emergency Medical Coverage and our Town & Contract Terms and Rates. They are requesting the name and title of the persons who will attend the meeting as Newfane’s representative.

 Shelly Huber commented that Jay Wilson would be an ideal representative, Shelly Huber and Angela Sanborn would also attend and represent the Selectboard. 

  •  Road Foreman Jay was informed that FEMA was not able to help with the private damage. Alyssa Sebetto at Windham Regional Commission in Brattleboro suggested contacting Jason E. Gosselin, Emergency Management Director, Vermont Agency of Human Services, to help homeowners with flooding damage. We have directed everyone to contact 211 to report/register their damage; I should hear something (positive, I hope) tomorrow. I prefer to avoid frustrated residents demanding to know WHO, WHAT, WHERE & WHEN help is coming.
  • Elise Schadler, Program Manager from Vermont Department of Forests, Parks & Recreation, sent an email notification that the emerald ash borer (EAB) was recently confirmed in Wilmington. Newfane is now within the 10-mile Infested area of that confirmed detection. Planning Resources encourage all Vermont towns to prepare for and manage the impacts of EAB and the loss of ash trees in our communities. Dead and dying ash trees along the public right-of-way and in public places, such as parks and schools, pose a risk to public safety. Municipalities will bear the responsibility and costs of removing and or treating public ash trees that may be a risk to public safety, as well as any replanting efforts.
  • The State of Vermont Cannabis Control Board has sent a Municipal Input Survey, and this needs to be completed by September 18, 2021. Will the Town of Newfane add this as an Article on the Ballot for Town Meeting to make this product legal to sell in Newfane, VT?

 The Selectboard completed the municipal impact questionnaire after pay orders.

The Selectboard is requesting a report from Windham County Sheriff and Animal control.

The Administrative Assistant will ask this from the Treasure when the bills are submitted.

Ann Golob made a motion to accept the Administrative Assistant’s report. Shelly Huber seconded.  

Motion passed 4/0.

COMMITTEE REPORT:

 PLANNING COMMISSIONKen Estey

The Planning Commission will be mailing a Town-wide Outreach letter in the next couple of weeks   asking for the public to provide their input and prioritize the following four categories:

  1. Affordable Housing
    1. Shared Living
    2. Senior Housing
    3. Assisted Living
  2. Transportation
    1. Public Transportation
  3. Community Revitalization
  4. Jobs

The Planning Commission would then give the Selectboard the information with recommendations by early to mid-October.

SCHEDULED MEMBERS OF THE PUBLIC:  

WRVMA & LGHS Kate Gehring, Jeryl Julian Cisse, and Rory O’Donald proposed a partnership with the local government in Newfane to engage, inspire and educate the students.

Goals

  • Political Structures
  • Impact
  • Support
  • Civic Engaging our Students
  • Empowerment
  • Ideas
  • Engage
  • Inspire to Making a Change

The Format

The aim of the project is to explain the job responsibilities of the Selectboard (and other Boards) and to introduce the students to various local government officials. These meetings will also provide an opportunity to express the students’ concerns about our community’s well-being, youth centers, candidate forum, global warming, pollution, and recycling.  By getting involved, their voices can be heard.  We should try to help inspire our future leaders that they do make a difference.

During the conversation, it was noted that free speech does not start when you turn eighteen. There are healthy ways to protest and there are consequences for standing up for your beliefs and fighting for what you think is right.

Ken Estey commented that we should get behind this teaching democratic participation and involvement.

Discussion Ensued.

UNSCHEDULED MEMBERS OF THE PUBLIC:

None

OLD BUSINESS:

County funds have been received by the Treasurer this week—no other updates at this time.

NEW BUSINESS:

Fund Collaboration with ARPA & WRC – Shelly Huber

Having worked with the Windham Regional Commission, it is essential to remember that we can pull matching funds from other resources, including historic preservation grants once we finalize our ARPA projects.

The Consultant Job Description has not ready for the Selectboard approval.  It is a suggestion that we make our project selection and then look for someone who has experience in this area.

CORRESPONDENCE:

Lance Lindgren expressed continued concerns about the speeding on Dover Road and suggested that the Town increase the Law Enforcement budget to provide more patrolling.

Front Porch Forum (Newfane) has had multiple discussions regarding the speeding concerns.

Katy Johnson-Aplin invited those residents wanting to make recommendations on the budget to attend the meetings.

PAY ORDERS:

  1.  Payroll Warrant   No #11528                                  Amount $ 5,243.39
  2. Payroll Warrant No #11529                                    Amount $  5,266.49
  3. Payroll Warrant No #11531                                    Amount $  5,929.14
  4. Account Payable No # 22004 A                              Amount $ 1,000.00
  5. Account Payable No # 22005                                 Amount $ 997,811.05
  6. Account Payable No # 22005 A                              Amount $ 15.01

 Ann Golob made a motion to approve pay orders. Shelly Huber seconded the motion.

Motion Passed.3/0

ADJOURN:

Ann Golob made a motion to adjourn. Meeting adjourned at 8:22 pm

Respectfully Submitted,

Administrative Assistant

Wannetta Powling

Monday, August 16, 2021 Selectboard Minutes

Zoom Meeting   https://zoom.us/j/97227911757?pwd=TEd4YmdKMzJUd3NaTERhVUFOWWsydz09

Meeting ID: 972 2791 1757   Passcode: 352680 (Expires Sept.20th)

One tap mobile +13017158592, 97227911757#, *352680# US (Washington D.C)

BOARD MEMBERS PRESENT:  Angela Sanborn, Ann Golob, Mike Fitzpatrick, Shelly Huber, and Katy Johnson-Aplin.

OTHERS PRESENT

Jay Wilson, Jane Douglas, Ken Estey, Nancy Ryzs, Apple Gifford, Dan Dewalt, Jeryl Julian, Frank Crowley, Kate Gehring, Thomas Abbotts, Johanna Gardner, Jennifer C., Bahman Mahdavi, Piet van Loon, and Austin RiceBCTV.

CALL TO ORDER:  

The meeting was called to order at 6:00 pm by Selectboard Chair Angela Sanborn.

ADDITIONS/AMENDMENTS TO AGENDA: 

Mike Fitzpatrick made a motion to move the Road Foreman’s report & the Administrative Assistant’s Report to the top of the agenda. Shelly Huber seconded.

Motion Passed 5/0

ROAD FOREMAN’S & ROAD COMMISSIONER’S REPORT:

  1. The Arch Bridge project was awarded to Renaud Bros. Construction. I had a meeting with them on Friday to discuss their plan as they move forward.
  2. The undermined pavement and bank slide on Dover Rd. near the fire station technically is not covered by FEMA because it’s a Federal-Aid Highway. We are working on seeing who will assist us with paying for this project. The Old Mill retaining wall may not be strong enough to hold the repairs.
  3. For the rest of the repairs, we are awaiting word that a disaster declaration has been declared. Once we have a go-ahead, there are several sites that we could put the project out to bid. I tried to get an update today, but it was a holiday for VTRANS.
  4. VLCT Insurance Prevention installed sensors in the Williamsville Hall to maintain and alert if the temperature for water freezes up. And a sensor in the furnace room, with motion detectors at the door locations.

Michael Fitzpatrick made a motion to approve the Road Foreman’s report. Shelly Huber seconded the motion. Motion passed 5/0

 5.  Thom Dahlen Access permit for Cemetery Hill Road and Dewitt Road. There is a      recommendation for approving this permit.  A 15″ diameter culvert needs to be installed to allow for drainage away from the road.

 Michael Fitzpatrick made a motion to approve the access permit with the Road Foreman’s recommendation. Shelly Huber seconded the motion. Motion passed 5/0

ADMINISTRATIVE ASSISTANT’S REPORT:  (Presented by Angela Sanborn)

  • Any residents with personal property damage from the flood will still need to report it by calling 211, then option #5. The United Way is set up to take all the information for FEMA (Federal Emergency Management Agency.) Vermont Emergency Management director Erica Bornemann said, “To qualify, Vermont must show there is at least a million dollars worth of damage and recovery costs. Without federal assistance, the taxpayers in those communities will experience a serious hardship. FEMA has to verify the damage before the governor can request a disaster declaration.”  Here in Newfane, we are still waiting to hear the damage estimates from FEMA.

Shelly Huber needed to clarify that reporting thru 211 will help to emphasize the total impact of damages to qualify for the one million dollars.

  •  With the current COVID issues in the News, does the Selectboard want to impose the COVID Safety Procedures for inside the buildings? An email from Cor Trowbridge at BCTV was read to the Board and Public.

 Katy Johnson-Aplin made a motion to impose the COVID Safety Procedures for inside Town Office buildings.

Ann Golob made a motion to re-establish the Safety Procedures for the Town Office.  Katy Johnson-Aplin seconded. Motion passed 5-0

  • I had a conversation today with Merle Tessier; he shared that he will be attending follow-up appointments in Dartmouth for newly discovered health concerns. The Selectboard could appoint an assistant to fill in as Zoning Administrator. The Town Clerk has had several calls asking for information that we are unable to answer.  If the board feels it is necessary to fill the position, Piet van Loon has the experience and knowledge; this recommendation comes with Merle’s blessings.

       Michael Fitzpatrick made a motion to approve Piet van Loon as acting Zoning Administrator.  

      Shelly Huber seconded the motion. Motion passed 5/0

  • Kindle Farm School has requested that Newfane complete a “Municipal Impact Questionnaire” for their proposed building permit.

Discussion (clarify information with Wannetta before finishing the questionnaire).

  • I will be taking vacation days from August 23-27.

Mike Fitzpatrick made a motion to accept the Administrative Assistant’s report. Ann Golob seconded.  Motion passed 5/0.

 APPROVAL OF MINUTES:

  1. August 2, 2021, Regular Meeting

Katy Johnson-Aplin made a motion to accept. Mike Fitzpatrick seconded the motion.  Motion passed 5/0.

 2.   August 5, 2021, Special Meeting Opening Bids.

Shelly Huber made a motion to accept. Ann Golob seconded the motion. Motion passed 3/2

Mike Fitzpatrick and Katy Johnson-Aplin abstained.

 

EXECUTIVE SESSION:

Mike Fitzpatrick made a motion to go into Executive Session at 6:22 pm.

    Citing 1V.S.A. 313(a)(1)(E) pending or probable litigation of prosecution.

 Mike Fitzpatrick made a motion to exit Executive Session at 7:12 pm, Katy Johnson-Aplin seconded the motion.

Decision: Recommendations given.

COMMITTEE REPORT

 Planning Commissioner Ken Estey – Planning Projects for ARAP Funds.

The Planning Commission will continue to meet in regular and special meetings, and in these meetings, we will discuss and prioritize the following:

  1. Affordable Housing
      1. Shared Living
      2. Senior Housing
      3. Assisted Living
  2. Transportation
      1. Public Transportation
  3. Community Revitalization
  4. Jobs

Residents will be allowed to provide input.  The Selectboard would be given the recommendations and determine what the priorities are.

Thursday, August 26, 2021, starting at 4-6 pm at the NewBrook Fire Department, a public needs assessment for Route 30 from Brattleboro to Stratton for public transportation. There is a survey available www.surveymonkey.com/r/VTRT30

SCHEDULED MEMBERS OF THE PUBLIC:

None

UNSCHEDULED MEMBERS OF THE PUBLIC:

None

 OLD BUSINESS:

American Rescue Plan Act (ARPA) -Ann Golob & Ken Estey Planning Commission  

  • Municipal Planning Grant Training on Wednesday – Ann Golob and Shelly Huber will be attending the webinar.
  • Job Description for Hiring a Consultant, Ann Golob and Shelly Huber will work together to finalize the draft for board approval for the next meeting on September 7th with local parameters and expectations for the advertising process. To complete the hiring process for consultants, there are funds available to meet this contracted position from ARPA.

Discussion ensued.

 NEW BUSINESS:

Fund Collaboration with ARPA & WRC – Shelly Huber

WRVMA Banner Raising Concerns- Shelly Huber

Request made to table until the September 7 meeting

CORRESPONDENCE:

Erica Walsh – Thank you for Flood Work

 

PAY ORDERS:

  1.   Payroll Warrant No #11527                          Amount $ 4,592.19
  2. Payroll Warrant No #11526                            Amount $  6,616.58
  3. Account Payable No # 22004                         Amount $ 75,047.93

Ann Golob made a motion to approve pay orders. Shelly Huber seconded the motion.     Motion Passed.5/0

ADJOURN:

Mike Fitzpatrick made a motion to adjourn. Meeting adjourned at 7:45 pm

Respectfully Submitted

Administrative Assistant

Wannetta Powling

Special Selectboard Meeting Thursday, August 5, 2021

 To join (Zoom) information

https://zoom.us/j/2642477645?pwd=MTVUZGRMSFJ4MXpMcFhNN0JBNk0yZz09

One tap mobile +13126266799, 2642477645#,*490269# US (Chicago) +19292056099, 2642477645#,*490269# US

BOARD MEMBERS PRESENT:    Angela Sanborn, Ann Golob, and Shelly Huber (via Phone)

BOARD MEMBERS ABSENT:  Katy Johnson -Aplin and Michael Fitzpatrick.

OTHERS PRESENT:   Jay Wilson and Wannetta Powling.

CALL TO ORDER: The meeting was called to order at 5:43 p.m. by Chair Angela Sanborn.

MINUTES:

The purpose of the meeting is to award the bids to make the Grout Pond Road accessible.  Angela Sanborn opened the bid, they were as follows: (only one bid was received)

Fitzpatrick Excavating                                                     $4,200.00   

Angela Sanborn requested that there should be a condition that the work to be completed by Friday, August 13th, 2021.

Shelly Huber made a motion to accept the bid from Fitzpatrick Excavating; Ann Golob seconded the motion.

Motion passed.

ADJOURN:

Ann Golob made a motion to adjourn the meeting at 5:46 p.m.

Respectfully,

Wannetta Powling

 

August 2, 2021 Selectboard Minutes

Zoom Meeting   https://zoom.us/j/97227911757?pwd=TEd4YmdKMzJUd3NaTERhVUFOWWsydz09

Meeting ID: 972 2791 1757   Passcode: 352680 (Expires Sept.20th)

One tap mobile +13017158592, 97227911757#, *352680# US (Washington D.C)

BOARD MEMBERS PRESENT:  Angela Sanborn, Mike Fitzpatrick, Shelly Huber, Katy Johnson-Aplin, and Ann Golob.

OTHERS PRESENT:  Jay Wilson, Doris Knechtel, Ken Estey, Thomas Abbotts, Nancy Ryzs, Melissa Brown, Paul H.  Mike Fontaine, Henriette Mantel, Austin Rice -BCTV, and Wannetta Powling.

CALL TO ORDER:

The meeting was called to order at 6:00 pm by Selectboard Chair Angela Sanborn.

ADDITIONS/AMENDMENTS TO AGENDA: 

None

APPROVAL OF MINUTES:

  1. July 19, 2021, Regular Meeting

Katy Johnson-Aplin made a motion to accept. Ann Golob seconded the motion. Mike Fitzpatrick abstained.  Motion passed 4/1.

 ROAD FOREMAN’S & ROAD COMMISSIONER’S REPORT:

  • The storm on Thursday night did a fair amount of damage around Town. It affected approximately 28 roads. We worked through the weekend, so every house is accessible by car.  As of now, only one bridge needs some rip rap work on one abutment. We will continue to look at all the bridges for other problems.  We have had two meetings with VTRANS to assess the damage and a dollar figure is not available yet. We have several projects that need to be put out to bid. Can we do a quick turnaround to get the work started?

Discussion: There are 26 sites with flood damage, each of these will need to be separated into its own FEMA tracking and documentation projects.  There is significant damage on Dover Rd with pavement undermining, and the road has been reduced to one lane near the Fire station in Williamsville. VTrans has advised us that this will need to go out to bid.

  • This week, I want to get the Selectboard’s permission to implement Emergency procedures and get immediate bids for the repair on Grout Road so we can start immediately with the restoration work. Would the Board be available to open bids Thursday or Friday?

Mike Fitzpatrick made a motion to allow the Implementation of Emergency Procedures. Shelly Huber seconded. Motion passed 5/0

  • I would like to publicly acknowledge the Dover Highway Department for assisting us following the storm and the Dispatchers with the Vermont State Police for their constant contact with updating information.
  • The Depot Rd Culvert update: Nothing to report.
  • The Sand/Salt shed update: Nothing to report.
  • I was disappointed to read the article in the commons regarding the work that’s being done in Newfane Village to help with speed. It seems like things have progressed fairly well. VTRANS was quick to get the signage in place, we have the permit to install the radar signs, and we have purchased one radar sign. On Friday, we were awarded the grant for the pedestrian scoping study for sidewalks and crosswalks.
  • The Arch Bridge bids were due Friday; it looks like there were two bidders listed so far, one for 3.4 million and one for 4.9 million

Katy Johnson-Aplin made a motion to accept the Road Foreman’s Report. Shelly Huber seconded the motion. Motion passed 5/0.

  •  The Selectboard reviewed the access permit for Rebecca Mayer – Mayer Road.

 Discussion with Jay Wilson for application approval which should include his recommendation to the landowner is to install a 10’-12′ ditch to direct water runoff in a direction that would not endanger the town road.     

 Michael Fitzpatrick made a motion to approve the access permit with the Road Foreman’s recommendation. Ann Golob seconded the motion. Motion passed 5/0

ADMINISTRATIVE ASSISTANT’S REPORT:

  • I have put together information, including emails from 2019. The photographs that were taken then showing Baker Brook behind the home of Nancy Ryzs.
  • There are emails from Michael Lapointe, a Civil Engineer with the United States Department of Agriculture – Natural Resource Conservation Service. USDA- NDRCS. On July 27, in an email, he suggested, ‘Having an outside consultant do analysis this may have a better chance of being accepted by Mrs. Ryzs than our analysis.

Discussion – Katy Johnson- Aplin and Mike Fitzpatrick will work together to find information to resolve the possible flooding concerns at 65 Baker Brook Road.  They will report back to the Selectboard at the August 16th meeting. Plans to schedule a site visit with Scott Jensen and other Environment Agency officials to review the recommendation needed.

  • We have received a refund of $1,379.00. From the recent workers’ comp audit of This is from our VLCT insurance.
  • Friday afternoon Angela & I took photos of the flooding damage: this will document FEMA reimbursements. Anyone wishing to share the pictures that they have is welcome to send them to a tnewfane@newfanevt.com

Mike Fitzpatrick made a motion to accept the Administrative Assistant’s report. Katy Johnson- Aplin seconded.  Motion passed 5/0.

TREASURER’S REPORT:

  • This past month has been extremely busy with the end-of-the fiscal year tasks that need to be calculated and entered into the system. I have been forwarding the end of the year reports to everyone as they are At this point, I only have to complete the property tax reconciliation and the deferred revenue for taxes and grants, but this can’t be done until just before the auditors come. The auditors will be coming on August 23 and 24th•. I have completed the extremely long list of items to gather and calculate for the audit. The next few weeks, I will continue to go through every account and make sure it’s balanced and correct before the auditors arrive.
  • The end-of-the-year budget looks great, and we stayed well within budget for expenses, slightly below budget, The revenues were higher than anticipated due to various grants and a few other line items going over along with reimbursements.
  • Tax bills were successfully mailed out on time, and payments have already been coming
  • I still haven’t heard from Attorney Bob Fisher in regards to when the tax sales will be, but all the information has been forwarded to There are only four properties in the tax sale. All other property owners that were in jeopardy of going into tax sale either paid in full or are on payment plans. So far, nobody has missed any payments. There are currently eight people on payment plans. Most of them have already paid at least 1-2 years of back taxes on their properties.
  • I still have not received any money for I will notify you all as soon as I do receive the money.
  • A section on the Internal Control Audit checklist needs to be completed by the Selectboard, and a signature is required.

Shelly Huber made a motion to authorize the Chair to sign. Mike Fitzpatrick seconded. 

Motion passed 5/0

 Shelly Huber made a motion to accept the Treasurer’s Report. Mike Fitzpatrick seconded.

Motion passed 5/0

COMMITTEE REPORT:

 Lister Doris Knechtel – Errors and Omissions

  • Southern VT Cable B 149.1 tax bill is for a shed that used to be used by Southern VT Cable when they were in existence. Now that the company has closed and all cable TV and equipment dishes and antenna have been removed from the shed, the bill should be corrected (removing $11,000) to reflect zero due.
  • The Listers will add the storage shed to Neil Pelsue – B-151; the shed is on his land.

Shelly Huber made a motion to approve the correction. Ann Golob seconded.  Motion passed 5/0

  • There is a state statute that allows towns to assess a Penalty for Late filed Homestead In the past, the Town has NOT assessed a penalty of 8% on the Homestead Education taxes. However, the box did not get checked before printing the tax bills. So far, it has affected four (4) taxpayers who may have not have filed for an extension, which was due May 15. In one case, both of the property owners are deceased. There is another date of October 15 for those filing for an extension. In double-checking, the information reported from the state at least one was filed by the correct date. The penalty money goes to the education fund. The Town DOES NOT receive any of the funds.

My recommendation is that the Town NOT assess a penalty of 8% on the late-filed Homestead Declarations, in keeping with past practices.

Shelly Huber made a motion not to assess the 8% Tax penalty. Ann Golob seconded.  

Motion Passed 5/0

SCHEDULED MEMBERS OF THE PUBLIC

None

UNSCHEDULED MEMBERS OF THE PUBLIC:

  • Thomas Abbotts, a resident of Eddy Road, requested consideration from the Highway Department to find an alternative way to divert the water from the road so it does not flow onto personal property. In years past, the rain has caused the gravel to wash across his yard, increasing the level against the building and steps, causing additional damage to the structures of the buildings.

Mike Fitzpatrick made a motion to do a site visit with Jay Wilson and Chris Williams to look at the water channeling. Shelly Huber seconded.  Motion passed 5/0

  • Henriette Mantel, a resident of Cemetery Hill Road, was concerned with work done on Cemetery Road before the storm and asked where the (5-7) five to seven truckloads of dirt were removed before the storm on Thursday (July 29) went. Henriette Mantel is concerned that the muddy mess is more than 16′ from the center of the road and around the corner. There is a large tree that now has its roots exposed that will fall; she also has concerns with the start of Dewitt Road which could be affected because of the work that has been done.

Jay Wilson explained that this work was from cleaning out the ditches and the runouts. Regulations now require us to have (4) four-foot ditches with a swell back from the road rather than have it filled with stone.  The Highway foreman and Christopher Williams will review this concern with the property owners.

OLD BUSINESS:

American Rescue Plan Act (ARPA) -Ann Golob & Ken Estey Planning Commission  

  • Ken Estey Planning Commission reported that there would not be in-person meetings to hear from residents at a planning party/celebration to collect information for spending the ARPA money. The Planning Commission made this decision due to concerns with the insurgent of the new Delta Variant. Perhaps a future outdoor event could keep the fires burning and not lose sight of our plans.
  • American Rescue Plan Act (ARPA) -Ann Golob, discussion of the job description for a business consultant – tabled until August 16. As more information comes in, we may want to consider other job responsibilities to add to the job description. I welcome your feedback
  • Ann Golob reported on a recent DRB informational meeting that, there is interest from a potential buyer in creating an Eco Village on Augur Hole Road.

Discussion ensued.

 Office Renovations Plans –Tabled until a future meeting

NEW BUSINESS:

Annual Employee Evaluation – Tabled until September 20

Discussion about moving September 6th meeting to Tuesday, September 7th (Holiday – Labor Day)

CORRESPONDENCE

  • RUCK-UP – Thank you for allowing the Coin Drop. This helps all the Veterans to receive their service.
  • Brattleboro Area Hospice- Thank you for supporting us with your generous appropriation.
  • Aids Project of Southern Vermont – Honored by Newfane’s support with your generous appropriation.
  • American Red Cross- Grateful for generous gift/ appropriation.
  • Windham County Humane Society – Thank you for generous support.
  • Statewide Memorial Service – To honor Vermonters lost to COVID 19.

Development Review Board (DRB) Appointment:

  • Email from Erica Walsh requesting that she be considered as an alternate to the DRB.

 Shelly Huber made a motion to appoint Erica Walsh as an alternate. Mike Fitzpatrick seconded.

Motion passed 5/0

 PAY ORDERS:

  1.  Payroll Warrant No #11524    Amount $ 4,489.69
  2. Payroll Warrant No #11525     Amount $  7,136.08
  3. Account Payable No # 22003  Amount $ 94,252.03

Ann Golob made a motion to approve pay orders. Shelly Huber seconded the motion.     Motion Passed.5/0

ADJOURN:

Mike Fitzpatrick made a motion to adjourn. Meeting adjourned at 7:45 pm

Respectfully Submitted

Administrative Assistant

Wannetta Powling

July 19, 2021 Selectboard Minutes

Zoom Meeting   https://zoom.us/j/97227911757?pwd=TEd4YmdKMzJUd3NaTERhVUFOWWsydz09

Meeting ID: 972 2791 1757   Passcode: 352680 (Expires Sept.20th)

One tap mobile +13017158592, 97227911757#, *352680# US (Washington D.C)

BOARD MEMBERS PRESENT:  Angela Sanborn, Ann Golob, Shelly Huber Katy Johnson-Aplin

(via phone).

Absent: Mike Fitzpatrick.

OTHERS PRESENT:   Jay Wilson, David Cotton, Kate Gehring, Austin Rice -BCTV, and Wannetta Powling.

CALL TO ORDER:

The meeting was called to order at 6:00 pm by Selectboard Chair Angela Sanborn.

ADDITIONS/AMENDMENTS TO AGENDA: 

APPROVAL OF MINUTES:

  1. July 6th, 2021, Regular Meeting

Katy Johnson-Aplin made a motion to accept the minutes as amended for the July 6th, 2021, regular meeting.

Ann Golob seconded the motion.  Motion passed 4/0.

ROAD FOREMAN’S & ROAD COMMISSIONER’S REPORT:

  1. We received the $175,000 reimbursement from VTRANS for the Monroe Bridgework.
  2. The Depot Rd Culvert update: Still awaiting easement.
  3. The Sand/Salt shed update: We had the meeting last week, and everything is in order. They have suggested we request additional funds from a grant to increase costs and put it out to bid this winter to get the best price.
  4. The weather over the last couple of weeks has been challenging; we have recorded over fourteen (14″) inches of rain; however, the damage has been relatively minor so far. The damage could have been much worse with that much rain.
  5. We received the permit from VTRANS today for the radar signs in Newfane Village. I will still have to provide them with a certificate of insurance, get a Dig Safe ticket, notify the VTRANS underground utility person and notify District 2
  6. The Arch Bridge is out to bid; so far, seven construction companies are looking at the work. The bids are due July 30th, and then VTRANS will award the work by the end of August.

Ann Golob made a motion to accept the Road Foreman’s Report. Shelly Huber seconded the motion.  

Motion passed 4/0.

 

 ADMINISTRATIVE ASSISTANT’S REPORT:

  • This past week has been busy with routine office responsibilities.
  • The Selectboard forgot to ask me, but I assumed the Board would have wanted to send a Thank you letter to Myra Fassler for her work as a volunteer.
  • Carol and I assisted Melissa with stuffing envelopes and mailing the 2021-2022 tax bills.
  • Sheriff Anderson is still awaiting the Animal Control MOD finale documents from the department’s attorney; he said they had expedited the process. Sheriff Anderson will let us know as soon as he receives them.

(This delay was – waiting for Windham’s to approve their budget due to COVID.)

  • I have been researching documents from Hurricane Irene. It is necessary to determine if the Town assigned the “Operation & Maintenance “over to the landowner after five years. This will determine if the Town is responsible for the maintenance at 65 Baker Brook Road.  (Due to the recent high rain in the past few weeks, the resident is highly concerned that the work done after Irene was not done correctly.)

Discussion ensued.

  • Sullivan, Powers & Co – Scope of Services contract as agreed with previous correspondence from a partner the current fees will remain the same as last year, $ 16,800.
  • Windham County Humane Society (WCHS) – Annual Services contract

Katy Johnson-Aplin made a motion to authorize the Chair to sign the contract with WCHS. Ann Golob seconded. 

Motion passed 4/0.

Ann Golob made a motion to accept the Administrative Assistant’s report. Shelly Huber seconded.  

Motion passed 4/0.

SCHEDULED MEMBERS OF THE PUBLIC:

None

UNSCHEDULED MEMBERS OF THE PUBLIC:

None

OLD BUSINESS:

American Rescue Plan Act (ARPA) -Ann Golob & Planning Commission

                 Office Renovations Plans

Scope of Services – Sullivan, Powers & Co

 

American Rescue Plan Act (ARPA Status) -Ann Golob / Kate Gehring

As of June 22nd, 2021, the Town of Newfane applied for ARPA funding and is estimated to receive $154,414.44. This amount will be distributed in two equal payments (50% each time) at least 12 months apart.

 

This represents the funds that the federal government has allocated to the towns directly. There is a second fund of monies that the federal government has allocated to the counties. It is estimated that we will receive approximately $90,000 but as of yet there is no decision on how these funds will be distributed in Vermont since we do not have a countywide government.

As part of our reporting requirements for receiving the $154,414.44, two signed letters are due to the federal government making assurances that we are spending the funds in accordance with the law. Copies of these letters are attached. We will need to have both documents signed and available to provide to the US Treasury at their request at the end of November 2021 as part of our initial reporting.

Kate Gehring – The Planning Commission will be scheduling a series of community meetings asking for public input on what projects are considered important. The first one will be by Zoom, the other two in person.  Residents can expect the information to be mailed from the Planning Commission in the next few weeks regarding the meetings.

Development Consultant Suggestion

We have discussed the option of hiring a development consultant to work with us on managing the reporting to the government for the ARPA funds and applying for grants to realize a variety of projects that will be proposed by the Planning Commission in the coming months. In order to move that process forward, I wrote the first draft of a job description that can be posted and shared. I would welcome your feedback. I am also attaching two job descriptions for similar positions in Dover and Northfield, VT that I used as a framework.

 Discussion ensued.

NEW BUSINESS:

None

CORRESPONDENCE:

David Lucido – Request for DRB Appointment

 

Ann Golob made a motion to appoint David Lucido to the Development Review Board. Shelly Huber seconded.

Motion passed 4/0.

COMMITTEE REPORT: DRB – David Cotton / Piet van Loon

·         EXECUTIVE SESSION 1 V.S.A   313(a) (1)(E) pending or probable litigation.

 Ann Golob made a motion to enter Executive Session. Shelly Huber seconded. Motion passed 4/0.

Board entered Executive Session at 6:28 pm

 Ann Golob made a motion to exit Executive Session. Shelly Huber seconded. Motion passed 4/0.

Board exited Executive Session at 7:11 pm

 No decision was made.

PAY ORDERS:

  1.  Payroll Warrant No #11522                          Amount $ 4,897.43
  2. Payroll Warrant No #11523                           Amount $  5,200.15
  3. Account Payable No # 22002                        Amount $ 72,145.98

Ann Golob made a motion to approve pay orders. Shelly Huber seconded the motion.

Motion Passed. 4/0

ADJOURN:

Ann Golob made a motion to adjourn. Meeting adjourned at 7:35 pm

Respectfully Submitted

Administrative Assistant

Wannetta Powling

July 6, 2021 Selectboard Minutes

Zoom Meeting   https://zoom.us/j/97227911757?pwd=TEd4YmdKMzJUd3NaTERhVUFOWWsydz09

Meeting ID: 972 2791 1757   Passcode: 352680 (Expires Sept.20th)

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BOARD MEMBERS PRESENT:  Angela Sanborn, Ann Golob, Katy Johnson-Aplin, Shelly Huber (via Zoom), and Mike Fitzpatrick (via phone).

OTHERS PRESENT Jay Wilson, Gloria Cristelli, Doris Knechtel, Ken Estey, Dan Dewalt, Keats Dieffenbach, Kate Gehring,  David Cotton, Apple Gifford, Walter Dadik, Steve Levine, Burt Picard, Austin RiceBCTV, and Wannetta Powling.

CALL TO ORDER:

The meeting was called to order at 6:00 pm by Selectboard Chair Angela Sanborn.

ADDITIONS/AMENDMENTS TO AGENDA: 

Ann Golob recommended amending the June 21st Meeting Minutes Members of the Public comments to reflect the range of support, comments, and interest for anti-bias training.

APPROVAL OF MINUTES:

  1. June 21, 2021, Regular Meeting (as Amended)

Ann Golob made a motion to accept the minutes as amended for the June 21, 2021, regular meeting.

Mike Fitzpatrick seconded the motion.  Motion passed.

ROAD FOREMAN’S & ROAD COMMISSIONER’S REPORT:

  1. Monroe Bridge is finished. I submitted the paperwork, and VTRANS has approved it for reimbursement, so we should be getting $175,000 back shortly.
  2. The Depot Rd Culvert update: Still awaiting easement.
  3. The Sand/Salt shed update: We are meeting next week to get updates on the status.
  4. We were finally able to get the ash trees removed from the Beetlestone Hill Cemetery by Wise Oak Tree Service, and they did an excellent job. I had them look at the Newfane Hill Cemetery. Also, that has three large dead ash and a large pine branch; they sent a quote for $3,925. Is that something you want to do?

Mike Fitzpatrick made a motion to accept the quote for removing trees in the Newfane Hill Cemetery.

Ann Golob seconded the motion.  Motion passed.

  1. I have submitted the permit for the R.T. 30 radar signs. Windham Regional is doing a map to show the locations
  2. The Arch Bridge is currently scheduled to go out to bid on July 7, with the bid opening on July 30. The town is responsible for the detour sign package, and I will start planning for that. The posts will need to be installed this fall before the ground freezes and the signs put up in March.

Shelly Huber made a motion to accept the Road Foreman’s Report. Katy Johnson-Aplin seconded the motion.   Motion passed 5/0.

ADMINISTRATIVE ASSISTANT’S REPORT:

  • Barrows & Fisher Oil recently notified the treasurer (Melissa) that Newfane had not recertified our Tax-Exempt Status. Due to new Legislation, towns now are required to file a Municipal Tax-Exempt form with Commercial Vehicles every two years to be Certified Tax Exempt. (This allows for fuel deliveries with no sales tax is charged.)
  • Friday, June 25, I sent a certified letter was to the Clarks @ Blueberry Circle; I also hand-delivered a copy to the Windham County Sheriff’s Office for their records. On Thursday, July 1, Animal Control Officer Ashley Pinger introduced herself and got more information on the Dog on Dog attack. I am impressed with the prompt response and look forward to working with Ashley as the new Regional Animal Control Officer.
  • George Legrace of the Veterans group RUCK –UP on July 10 will have their coin drop from 8 am -4:30 pm on Route 30 near the common. Would you please help show your support for our Veterans?
  • July 1, the Zoning Administrator, and I were delivered copies of the appeal Gordon & Jean Bristol filed in Environmental Court for the Natural Burial Grounds on Sun- Set Lake Road. Nothing more can happen until all of the legal appeals are determined.
  • For your reference, I have attached the email response I received back from one of the partners at Sullivan, Powers, regarding a contract for services request that I sent.
  • The last page is the wage increase F.Y. 2022, representing the budget discussion for pay increases that started on July 1. The treasurer needs this signed by the Selectboard for auditing purposes.

Mike Fitzpatrick made a motion to accept the Administrative Assistant’s report. Katy Johnson-Aplin seconded.  Motion passed 5/0

COMMITTEE REPORT

Development Review Board Chair David Cotton –provided an overview of the process that the DRB follows when they review applications. Most recently, the applications for Green Burial in a resource district, the Coffee Shop, and some other applications that have to deal with variances and setbacks.  The DRB is currently looking for additional members to fill the one vacancy to make up an entire board and four others as alternates. David Cotton stated that he has served on the Planning Commission and the DRB for the past twenty years, “I have seen concern about Zoning in Newfane.  There is value, meaning, and importance in having zoning, consequences that follow if zoning does not exist. ”

 Lister Doris Knechtel – F.Y. 2022 – TOWN OF NEWFANE MUNICIPAL TAX RATE 

  • Approved Expenditures   Article 5                              1,543,465
  • Capital Reserve Fund      Article 6                                  245,645
  • Capital Needs                  Article 7                                     28,653
  • Special Appropriations   Article 9-35                                37,683
  • Anticipated Revenue                                                           310,647
    • To Be Raised                                                               1,544,781
    • FY 2021 Grand List  $ 2,466,377 – 36,535
    • FY 2022 Grand List     $2,502,912                                                                                                                                                                                    

Newfane Municipal Tax Rate Estimate              0.6172                               

FY 2022 Municipal Tax                                                        FY 2021 Municipal Tax 

Homestead   / Non- Residential                            Homestead   / Non-Residential

0.6172         0.6172                                                        0.6172            0.6172

FY 2022 Education Tax               (set by the state)                F.Y. 2021 Education Tax

Homestead / Non- Residential                                               Homestead     / Non- Residential

1.8849          1.6719                                                                       1.9510              1.6808

___________________________________________________________________________________

Tax Rate FY 2022                                                                           Tax Rate FY 2021       

       2.5021 / 2.2891                                                                           2.6006 / 2.3304

Shelly Huber made a motion to accept the Municipal Tax Rate of 0.6172. Katy Johnson-Aplin seconded.  Motion passed 5/0.

Williamsville Hall Committee Chair Steve Levine – provided the following information.

  • Capital Funds on Hand: $21,060.73
  • Work Needed: (all quotes are 3-5 years old)
  • Exterior painting: $25-30,000
  • Possible Work Needed:
    • Repair of Ceiling in Balcony: $5-7,000
    • Bolting down of benches and railing fixes in the balcony: $1,000.00
    • Chimney repair or removal?
    • Roofing repair?
  • Building Positives:
    • ADA compliant
    • Modern energy-efficient heating system
    • Updated electrical system to State code
    • Updated insulation
    • State-approved fire alarm and freeze alarm systems
    • All windows and doors rehabbed and weatherized for energy efficiency
    • Cellular shades (blackout where needed) on all windows
    • Wi-fi and landline phone connections

Last but not least, we have a beautiful 111-year-old building used and enjoyed by the entire community.

Discussion proceeded regarding the need for a professional building assessment to provide accurate descriptions of work needed and cost-effective labor and materials required to maintain the building properly.

Shelly Huber made a motion to have Mr. Levine contact some building inspectors to give the Board a few work estimates to compare. Mike Fitzpatrick seconded. Motion passed.

Shelly Huber, Thanked Mr. Levine and the Hall committee for their hard work to maintain the building.

There was a request to install an outdoor water faucet. This could be paid for out of the Donation Funds.

Ann Golob made a motion to approve the installation of an outdoor water faucet. Shelly Huber seconded. Motion passed 5/0

 Mr. Levine will contact the plumber to have the work done.

Angela Sanborn, on behalf of the entire Selectboard, Thanked Mr. Levine and the Hall committee for their hard work.

SCHEDULED MEMBERS OF THE PUBLIC:

None

UNSCHEDULED MEMBERS OF THE PUBLIC:

None

OLD BUSINESS:  Japanese Knot Weed- Gloria Cristelli

Newfane has a significant Japanese knotweed problem. Here are a couple of ideas to use.

  1. Manual Cutting As the title suggests, someone should manually cut down the Japanese knotweed, initially in May, as it gets about a foot to eighteen inches. It needs to be put on pallets and Knotweed requires constant every two or three weeks, cutting weakens the rhizomes· and will, in three or more years, help· to control the patch.
  2. Mowing You have agreed to have Jay Wilson use his mower to mow down large Once mowed, the knotweed must be kept off the ground. Any tiny piece will start a new plant. It is necessary to clean off the mower after every use. An alternative would be to buy a push mower with a collection bag. The debris of the Japanese knotweed should then be placed in sturdy black construction bags or garbage cans on site and allowed to burn.

Shelly Huber made a motion to have the Town Office Leach field inspected by Brian Taylor of Dummerston V.T. if the estimated cost is in the Five Hundred dollar range. Mike Fitzpatrick second. Motion passed 5/0

Jay Wilson will follow up with these recommendations.

 Newfane COVID 19 Restrictions- Newfane has opened its doors to the public. The Town Clerk recommends appointments due to the limited space to do title work or research.  Masks are not required but are a personal choice.

American Rescue Plan Act (ARPA) -Ann Golob

The treasurer has requested the American Rescue Plan Act (ARPA) funds for the Town of Newfane.  It was necessary to list a second person; this person will be getting duplicate informational emails. Ann Golob’s name was submitted for this purpose. She has been instrumental with Newfane getting available funds. She has been diligently sharing the process with other members of the Selectboard as they become known to her.

The Planning Commission will be scheduling three informational meetings for public input to discuss what the ARPA funds may be used to benefit residents of Newfane, South Newfane, Williamsville, and Brookside.

Shelly Huber made a motion to change the second person to the Administrative Assistant. The motion was not seconded.

 Mike Fitzpatrick made a motion to leave the names as listed. Katy Johnson-Aplin seconded.

Motion passed 4/1, Shelly Huber abstained.

NEW BUSINESS:

None

CORRESPONDENCE:

  • First Congregational Church –Requested permission to close off West Street & Church Street for the 50th Heritage Festival in October.

Selectboard approved unanimously. Notice of approval will be sent to the Church.

  • Town Pollinator Project – Request that Newfane dedicate a parcel of town land to promote the natural pollinate habitat.

Shelly Huber made a motion to use the section on Dover Road that is unusable after Hurricane Irene. Katy Johnson-Aplin seconded.  Motion passed.

  • Native Plant Trust- Permission to survey/monitor the Orchid population on River Road.

Shelly Huber made a motion to allow permission to do the research. Ann Golob seconded. 

Motion passed

  • State of V.T. Agency of Human Services /Windham Regional Commission – Letter of Introduction to assist with Human Services if needed.
  • PAY ORDERS:
    1. Payroll Warrant No #11520                        Amount $ 4,070.34
    2. Payroll Warrant No #11521                        Amount $  6,969.55
    3. Account Payable No # 21027                       Amount $ 363,265.66

Ann Golob made a motion to approve pay orders. Katy Johnson-Aplin seconded the motion. Motion Passed.

ADJOURN: 

Katy Johnson-Aplin made a motion to adjourn. Meeting adjourned at 7:30 pm

Respectfully Submitted

Administrative Assistant

Wannetta Powling

Special Selectboard Minutes May 26, 2021

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BOARD MEMBERS PRESENT:    Angela Sanborn, Shelly Huber and Katy Aplin-Johnson

BOARD MEMBERS ABSENT:  Ann Golob and Michael Fitzpatrick.

OTHERS PRESENT:   Jay Wilson and Wannetta Powling.

CALL TO ORDER:

The meeting was called to order at 5:22 p.m. by Chair Angela Sanborn.

MINUTES:  The purpose of the meeting is to award the bids for the paving of an approximately 2630’of Dover Rd.

Angela Sanborn opened the bid, they were as follows:

Springfield Paving                                         $69,764                                                

Shelly Huber made a motion to accept the bid from Springfield Paving; Katy Aplin-Johnson seconded the motion.

Motion passed.

ADJOURN:

Katy Aplin-Johnson made a motion to adjourn the meeting at 5:25 p.m.

Respectfully,

Wannetta Powling

Selectboard Meeting Monday May 3, 2021

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BOARD MEMBERS PRESENT: Angela Sanborn, Shelly Huber, Ann Golob and Katy Johnson-Aplin

Absent: Mike Fitzpatrick

OTHERS PRESENT

Jay Wilson, Melissa Brown, Doris Knechtel, Katy Bristol, Gloria Cristelli, Chris White, Jane Douglas, Juliette Carr, Dan Dewalt, Keats Dieffenbach, Austin RiceBCTV and Wannetta Powling

CALL TO ORDER:

The meeting was called to order at 6:00 p.m. by Selectboard Chair Angela Sanborn.

ADDITIONS/AMENDMENTS TO AGENDA:

 APPROVAL OF MINUTES:

  1. April 19, 2021 Regular Meeting

A motion was made by Shelly Huber to accept the minutes of the April 19, 2021 regular meeting. Ann Golob seconded the motion.  Katy Johnson-Aplin -abstained.  Motion passed.

 April 19, 2021 Board of Liquor Control

A motion was made by Ann Golob to accept the minutes of the April 19, 2021 Board of Liquor Control.

Shelly Huber seconded the motion. Katy Johnson-Aplin -abstained. Motion passed.

 

ROAD FOREMAN’S & ROAD COMMISSIONER’S REPORT:

  1. The work on Monroe Bridge has started back up, they switched lanes and are working on the other side.
  2. The Depot Rd Culvert update: The new easement has been submitted to VTRANS for approval, once approved Bob Fisher will try again to get the bank to sign off.
  3. The Sand/Salt shed update: They state has made a few recommendations to the engineer and those will be incorporated into the final bid documents. Going out for bid in December 2021.
  4. We had our second Hazard Mitigation Plan meeting two weeks ago with a couple of additional people joining. Margo from WRC will be working on it requesting additional information as she proceeds.
  5. The Green Up was successful; we picked up 210 bags and 17 tires & metal.
  6. We were awarded two new grants from VTRANS. We got a Class II Structures grant for $175,000 to go towards cleaning and greasing the structure of Monroe Bridge. (Bidding won’t start until 2022.) The other was a $175,000 Class II paving grant for reclaiming part of So. Wardsboro Rd. and paving from West St. to the dirt (After July 1, 2021.)

Shelly Huber made a motion to accept the Road Foreman’s Report. Ann Golob seconded the motion.   Motion passed.

ADMINISTRATIVE ASSISTANT’S REPORT:

  • A letter has been drafted to VTrans, asking if they will consider implementing the safety recommendations from the “Road Safety Audit Report for the Village of Newfane.” (Motion to authorize NSB Chair to sign on behalf of the Selectboard)

Letter was read into minutes. Discussion took place. Shelly Huber made a motion to authorize Angela Sanborn to sign letter to VTrans.  Ann Golob seconded the motion. Motion passed.

  • The past two weeks
    • I have completed two (2) VLCT trainings one for “Managing Conflicts of Interest” and the other one was for “Public Records.”
    • I attended the second meeting for implementing and writing the “New Hazard Mitigation Plan.” I believe this is good start for Newfane and what we as a Town should consider addressing for our future safety concerns.
    • As your Administrative Assistant, I provided the DRB with Zoom assistance to hold their (Natural Burial Ground) Public Hearing on Wednesday April 28.
    • I set up and provided Zoom assistance for the Abatement of Taxes on Thursday April 29, for the Board of Abatement.
  • I have included a letter from the Windham Regional Commission. With their plans to readopt the current regional plan. As Selectboard members you only need to be aware of their reasons for readopting the current plan. (Information provided)
  • At the April 19, meeting I provided an email from North East Wilderness Trust (NEWT) & The Conservation Project (regarding 111 acres off Hunter Brook Road in South Newfane) asking for support from the Newfane Selectboard. A draft of a letter of support is available tonight, provided by the North East Wilderness Trust (NEWT) I transferred this to Town stationary.

Shelly Huber made a motion to authorize Angela Sanborn to sign letter of support for NEWT.  Ann Golob seconded the motion. Motion passed.

Ann Golob made a motion to accept the Administrative Assistant’s report. Katy Johnson-Aplin seconded the motion.  Motion passed.

 TREASURERS REPORT / DELINQUENT TAX COLLECTOR’S REPORT

Melissa Brown was following up with the Delinquent Tax Policy for the Selectboard to approve.

Adoption of the New a Delinquent Tax Policy will be tabled until May 17, allowing the Board sufficient time to review.

 The Board discussed placing the three delinquent property’s in the upcoming tax sale.  If there is not a signed payment plan established before the proceedings begin with the attorney, tax sale will proceed. Additional fees and payment in full will be required to avoid being placed in the tax sale planned for June.

Katy Johnson-Aplin made a motion to proceed with placing the three delinquent properties up for Tax Sale.  Ann Golob seconded.  Motion passed.

 Legal notice to proceed with posting in the newspaper was signed, to sell the two (2) properties of the deceased owners D.215.1 & D.2187.

Ann Golob made a motion to authorize Angela Sanborn Selectboard Chair to sign Notice to Sell. Shelly Huber seconded the motion. Motion Passed.

Shelly Huber made a motion to accept the Treasurers verbal report. Ann Golob seconded the motion.  Motion passed.

COMMITTEE REPORT

Lister’s Office Vacancy – Doris Knechtel – Kay Bristol

Doris presented an update on the current vacancy in the Listers office asking the Select Board for immediate consideration to appoint a Lister to serve until March of 2022.  “To help assist with the Grievance process in June and for the signing of the new Grand List in early July.”

Doris stated Dennis Wiswall would be willing to accept the Listers position until March 2022.

Shelly Huber made a motion to appoint Dennis Wiswall as a Newfane Lister until March 2022.  Ann Golob seconded.  Motion passed.

An appointment letter will be sent to Dennis Wiswall for acceptance of his appointment.

 

SCHEDULED MEMBERS OF THE PUBLIC:

UNSCHEDULED MEMBERS OF THE PUBLIC:

Gloria Cristelli – Green Up 2021 wanted to publicly acknowledge the efforts of all the volunteers this year and that it was very successful.  There were many volunteers with all 250 bags used and additional bags were needed in some areas.  Gloria wanted to make special mention of the extraordinary efforts Thomas Aiksnoras whom picked up over 21 bags of litter.

The Selectboard suggested that a letter of acknowledgment should be sent to Thomas.

OLD BUSINESS:

Re-Adopt- or -Amend 

Ann Golob made a motion to accept and sign the Financial Policy. Shelly Huber seconded the motion.  Motion passed.

 Ann Golob made a motion to accept and sign the Personnel Policy. Katy Johnson Aplin seconded the motion.  Motion passed.

 Shelly Huber made a motion to accept and sign the Conflict-of-Interest Policy. Katy Johnson Aplin seconded the motion.  Motion passed.

Ann Golob made a motion to accept and sign the Selectboard Rules of Procedure. Katy Johnson Aplin  seconded the motion.  Motion passed.

Shelly Huber made a motion to accept and sign the Bidding Policy. Ann Golob seconded the motion.  Motion passed.

Animal Control Update:

Update from Stephanie Leis was incomplete. Information provided to the Board was that progress has been slow due to rocky ground.  There were no photos provided.

Discussion ensued.

Juliette Carr still has concerns about the dogs running on their property.

Action to be taken:  Selectboard member Katy Johnson-Alpin with the Administrative Assistant will make phone contact with Ms. Leis on Tuesday morning notifying her that a plan has been made with the Animal Control Officer Sandy MacDougall from Dover (whom agreed to assist with the Newfane ACO duties when needed), to do an inspection and impoundment if requirements of Animal Control policy have not been adequately met. This is per the Notice of Service that was delivered to Ms. Leis on April 14, 2021.

Discuss Ideas in the Town Plan –Ann Golob

Ann would like the Town to create a master list of projects needed for the town’s future growth. The list of possible projects is initially coming from reading the Newfane Town Plan and other similar planning documents completed in the recent past. Ann is working with the Planning Commission to create an initial list and will then bring it to the Selectboard to discuss.

Along with the Town Plan, a project list would assist in defining our short term/long term developmental goals. At the next Selectboard meeting Ann will update everyone on the status of the project with the Planning Commission and when we should be ready to share it with the Selectboard.

 

NEW BUSINESS:

CORRESPONDENCE:

Laura Wallingford Bacon – Grimes Hill Road residents have been cleaning up this dump site for over 25 years.  The cost to the Town is not only in terms of the Road Crew’s time and dumping fees associated with this site, but in environmental and health hazards as well.  Your minutes call for ideas in response to the issue, and our suggestion would be to extend the guardrail and eliminate the pullover at this site altogether, since it is simply an invitation to dump illegally.

 

Chris White – In response to the circulating petition and or letter from West River Mutual Aid requesting the Town of Newfane to find “an appropriate Diversity or anti-racism training program that could be offered to all town employees and officials as well as being available to members of the community at large, offers suggestions to be taken in to consideration before proceeding.

Newfane is a kind, generous, neighborly place. We don’t have to be taught to be so; we were raised with values and to practice the Golden Rule. Please don’t try to paint us as otherwise in an effort to jump on the latest “woke” train. We are not broken but we might be with efforts such as this.

 Erica Walch – The Selectboard is a political body and town employees and elected and appointed officials are charged with administering the management of the town, not learning and spouting political ideologies. The Reverend Dr. Martin Luther King, Jr. believed that “it is love that will save our civilization” and that people should be judged by the content of their character and not the color of their skin.

 Public comment from Keats Dieffenbach regarding the May 3rd, correspondence that was read publicly from Chris White and Erica Walch was made addressing their point of view.

 PAY ORDERS:

  1. Payroll Warrant No. #11511 Amount $ 4,626.63
  2. Account Payable No. # 21022 Amount $ 921,936.55

Shelly Huber made a motion to approve pay orders. Ann Golob seconded the motion. Motion Passed.

ADJOURN:

Ann Golob made a motion to adjourn. Meeting adjourned at 7:38 pm.

Respectfully Submitted

Administrative Assistant

Wannetta Powling

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

BOARD OF LIQUOR CONTROL

Monday May 3, 2021

 

 

  • CALL TO ORDER:

 

Angela Sanborn called the meeting to order at 7:54 pm.

 

  • BUSINESS:
  • License New Applications
  • Fat Crow #3 Class Liquor License

 

Shelly Huber Ann Golob made a motion to approve Fat Crow #3 Class Liquor License application. Ann Golob seconded.  Motion passed.

 

 

  • Next Stage Arts Project (Outdoor Event on the Common)

 

Shelly Huber made a motion to approve Next Stage Arts Project (Outdoor Event on the Common) application.

Ann Golob seconded the motion.  Motion passed.

 

 

Ann Golob made a motion to adjourn. Meeting adjourned at 7:57 pm.

 

 

 

Respectfully Submitted

Administrative Assistant

Wannetta Powling

 

Monday April 5th, 2021 Selectboard Meeting

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BOARD MEMBERS PRESENT:

Angela Sanborn, Shelly Huber, Mike Fitzpatrick, Ann Golob and Katy Johnson-Aplin

OTHERS PRESENT:

Jay Wilson, Melissa Brown, Jane Douglas, Lynn Forrest, Henry & Juliette Carr, Peter Novak, Walter & Emily Hagedorn, Kate Gehring, Austin Rice -BCTV and Wannetta Powling

CALL TO ORDER:

The meeting was called to order at 6:00 p.m. by Selectboard Chair Angela Sanborn.

ADDITIONS/AMENDMENTS TO AGENDA:

Angela Sanborn made a motion to move the Correspondence to Old Business with Dog complaint.

 APPROVAL OF MINUTES:

  1. January 18, 2021 Regular Meeting

Mike Fitzpatrick made a motion to accept the minutes of the January 18, 2021 Regular meeting. Shelly Huber seconded the motion. Motion passed.

  1. February 28, 2021 Public Hearing

Mike Fitzpatrick made a motion to accept the minutes of the February 28, 2021 Public Hearing. Angela Sanborn seconded the motion. Motion passed.

  1. February 28, 2021 Board of Liquor Control

Mike Fitzpatrick made a motion to accept the minutes of the February 28, 2021 Board of Liquor Control. Angela Sanborn seconded the motion. Motion passed.

  1. March 1, 2021 Informational Meeting

Shelly Huber made a motion to accept the minutes of the March 1, 2021 Informational Meeting.

Mike Fitzpatrick seconded the motion. Motion passed.

  1. March 15, 2021 Regular Meeting

Ann Golob made a motion to accept the minutes of the March 15, 2021 Regular Meeting.  Katy Johnson-Aplin seconded the motion. Motion passed (Mike Fitzpatrick Abstained.)Discussion ** Lister Vacancy was omitted from previous Administrative Assistant report, from the March 15th minutes.

ROAD FOREMAN’S & ROAD COMMISSIONER’S REPORT:

  1. The bridge work on Monroe Bridge is continuing, they have removed pavement on almost half the bridge. Daniels is scheduled to pour concrete for the joint repair tomorrow. We will be meeting there with VTRANS on Wednesday to jack hammer a couple of spots to check the concrete on the existing deck. If we find spots that need repair, I will ask for a special meeting to discuss it with the board.
  2. The Depot Rd Culvert update: Nothing new to report.
  3. Mud season is starting to improve on all but a couple roads.
  4. The Sand/Salt shed update: Nothing new to report.
  5. You should have the VTRANS Annual Financial Plan to sign and the Certificate of Compliance to sign.
  6. River Rd. bridge is having the approaches redone by Daniels Construction at no cost to the town. That work should start soon.
  7. This is the year we re-paint the white line on the blacktop. We have pricing from Poirier Line Stripping $.065 per foot. And L&D Safety marking for $.07 per foot. I would recommend Poirier they are a little less expensive and seem to do a far better job.

Shelly Huber made a motion to have Poirier Line help stripping @$0.065 cents per foot. Katy Johnson-Aplin seconded the motion. Motion passed.

  1. We have 3 prices on our crushed gravel Fitzpatrick Excavating was the low price at $16.00 per yd. delivered. We have been getting that gravel and the quality is very good.

Discussion ensued.

Shelly Huber made a motion use Fitzpatrick Excavating for gravel, Ann Golob seconded the motion.

Angela Sanborn asked if Fitzpatrick Excavating has turned in all paperwork required. Per Wannetta, the Subcontracting Agreement has not been received. Our current insurance does not expire until the end of April 2021. Since the Town of Newfane is listed as an additional insured party, when the policy is renewed the town will automatically be maintained as an insured party.

Motion passed (Mike Fitzpatrick Abstained).

  1. The Selectboard needs to write a letter to VTRANS requesting the implementation of the recommendations from “The Traffic Safety Audit” for RT 30 in Newfane village. Dynamic stripping at the entrances to the Village. Request locations for Radar feedback signs at each end of the village. Additional 30 mph sign in the village south bound opposite the existing 30 mph at mile 3.296 Evaluate “Hidden Drive” signs for 631-638 VT RT 30. The next two were discussed at the safety audit meeting but are not included in the report. Establish a “No Passing Zone” for Newfane village Addition of “Pedestrian Caution” signs. Newfane will be applying for a pedestrian scoping study grant to assist us with locating cross walks and developing a plan for sidewalk improvements.
  2. I had written to Pam Thurber from VTRANS with concerns from the bridge inspection report about the Green Iron Bridge in So. Newfane. The state had assumed responsibility for major repairs after Irene and the town does routine maintenance.  I have copied her response below.  This bridge is the truck detour because of the covered bridge, I have asked Windham Regional Commission to look at this bridge to see if it can be moved up in ranking.

Good afternoon Jay, 

Based on the last inspection, done in 2020, the bridge’s superstructure continues to corrode with heavy rust scale, pitting, and perforations and was rated in an overall fair (5) condition.  The bridge’s load rating has been re-evaluated, taking into account the extent and location of deterioration, and determined to not significantly affect or require reduction of the 24,000 pound legal load limit.

With input from towns and regional planning commissions (RPCs), bridges located on town highways are prioritized for programming and funding based on many factors and it is important that the town continue to voice their desire to rank this bridge high in priority for consideration.  Upon selection, as per the agreement and its conditions, the Agency would be responsible for all necessary rehabilitation or restoration costs for the bridge.  With over 1,600 town bridges competing for resources when this might happen cannot be determined.

Until the bridge’s priority becomes such that a project is selected, the town should continue to perform preservation treatments such as sweeping, cleaning, and washing the bridge of any deposits or debris, maintaining smooth approach transitions to reduce impact, maintaining approach and bridge rails for safety, trimming back trees and brush, enforcing the posting to not overstress the bridge, and sealing cracks to slow or prevent salt laden water and moisture from getting to the superstructure members and bridge seats accelerating deterioration.

 Please let me know if you have additional questions.  Regards, Pam

 When does the letter need to go to VTrans?  No deadline stated. Discussion ensued on the study for the Village of Newfane area and the Grant. The Selectboard has approved to apply for the Grant, this would happen in April per Jay.

Across from the S. Newfane General Store the guardrail has come up out of the ground. This happened when the snow was pushed back. The company that does the guardrail work will fix this during this summer.

 Mike Fitzpatrick made a motion to accept the Road Foreman’s Report. Shelly Huber seconded the motion.  Motion passed.

 ADMINISTRATIVE ASSISTANT’S REPORT:

  • The Hazard Mitigation Zoom information for the two upcoming meetings April 12th & April 21st have been added to the website and placed on Front Porch Forum as well as the information on the Ash Borer Infestation.
  • Training: I have enrolled in a series of financial trainings sponsored by the Vermont State Auditor’s Office. These trainings are offered free to municipalities. The first Zoom class is Tuesday April 6th and the series will conclude in November.
  • I am taking an on-line class to improve my writing skills. You will continue to see improvements in this area.
  • I have been asked by the DRB to create the zoom link for the public hearing on April 28th for the By-Law Amendment for the Natural Burial Ground on Sunset Lake Road. This information is available on the Town website.
  • There was a complaint of illegal dumping of trash on Loop Road.  Jay was able to place a sign within a short period of time; no other dumping has been reported.
  • I have completed this year’s registration for System for Award Management (SAM) this qualifies Newfane to apply for federal grants and emergency funding.

 There is a requested for a change in (health & dental) insurance coverage. I need to get a clarification from the Board in order to process this change. Will the Board agree to the current 80% -20% split on the insurance regardless of the type of plans chosen? (Family, Single, Adult & Spouse, Adult & Child)

 Treasure confirmed this information was on dental only. The amount per monthly paid by employee

 Employee 20%                                                                        Employer 80%

Family plan $ 33.15                                                                   Family plan $ 132.62 

Two-person plan $ 18.84                                                        Two-person plan $ 75.32       

Single person plan   $ 9.82                                                     Single person plan $ 39.30

 There was discussion about the cost and breakdown for monthly costs. The two-person plan has never been used by Town Employees.

 Mike Fitzpatrick made a motion to accept the 80/20 split for dental on any plan regardless of plan chosen. Shelly Huber seconded the motion.  Motion passed.

 Mike Fitzpatrick made a motion to accept the Administrative Assistant’s report. Shelly Huber seconded the motion.  Motion passed.

 TREASURERS REPORT / DELINQUENT TAX COLLECTOR’S REPORT

  • Payroll Audit is complete. I am still waiting to hear back from VLCT with the results. VTrans requested a Sub-recipient Monitoring Report. They emailed me the list of paperwork that was needed from 2018-2021. This is a monitoring review for grants that the Town of Newfane has received from VTrans in which they received the funds from the Federal Government. This is completed and we received the exit letter with excellent with no findings or concerns.
  • Vermont Bond Bank (US Bank) requested an Annual Financial Reporting and an Annual Post Issuance Compliance Checklist. Both have been completed. This is in regards to the Bond we have taken out for Bridge 14.
  • Town Properties – Walter Hagedorn is interested in purchasing two town owned properties. These two properties were previously advertised to bid on and nobody purchased them. He dropped the letter off to me and I forwarded it to Wannetta. If you decide to accept his offer we will have to contact Attorney Bob Fisher to do a Purchase and Sales Agreement and advertise the sale for 30 days. We do not need to go through the bid process again. If nobody objects to the sale of the two properties, we can sell them.

Angela Sanborn read the letter written to the Selectboard from Walter Hagedorn indicating what he would like to do with the properties.

Shelly Huber made a motion to accept the offer made for both Town owned properties from Walter Hagedorn. Ann Golob seconded the motion. Motion passed.

  • Tax Sales – I will begin processing tax sales in April. I will provide the board with a list of properties going into tax sale at the April 20th meeting. I have one from Kenolie Village Campground that has not been paid since 2013. I would like to put that camper into tax sale if the board agrees. We would have to purchase a tire boot for this tax sale, to purchase tire boot $35-$75.

Shelly Huber made a motion to do tax sale on the camper at Kenolie Village Campground. Ann Golob seconded the motion. Motion passed.

Purchase of tire boot is below required minimum for needing approval. Consensus is to purchase the piece of equipment, and to work with road crew or State of Vermont Police on installation.  

  • I also have two properties (Located on Railroad Lane and at Grimes Hill Road) that the owners have passed away and the families don’t want them. If I sell them at tax sale, the Town of Newfane would have to pay for the attorney fees due to the fact that they don’t owe that much in taxes. One property is five years behind but only owes $200 approximately. Both properties are small and don’t pay a lot per year in taxes. Is this something the board would like to go through with or wait another five years or more?

Discussion ensued about the Town Attorney’s fees for tax sales. Board asked for clarity on billing and to look at the contract with the Attorney. Katy Johnson-Aplin asked if neighbors would be interested in property.  

Further information will be provided regarding tax sales on April 19th meeting.

Mike Fitzpatrick made a motion to accept the Treasures Report. Ann Golob seconded the motion.

Motion passed.

COMMITTEE REPORT:

Planning Commission

Jane Douglas was present to introduce Peter Novick for a one (1)-year appointment as the Town of Newfane’s second (2nd) alternate representative to the DVFiber board.  Peter currently lives on Daniels Hill Road having moved here from Washington DC.  Having to rely mostly on ADSL as the current internet source, he is willing to help achieve getting more Broadband.

Mike Fitzpatrick made a motion to appoint Peter Novick as the second (2nd) representative alternate for the Town of Newfane to the DVFiber. Shelly Huber seconded the motion.  Motion passed.

Jane Douglas questioned what best serves Newfane’s interest when a vote is called.  “Affordable Service” or “Faster Installation” timeline information could possibly be three (3) to four (4) years out before homes would have Broadband service. The board has received many bids from companies.  It would seem that a balance is needed to be achieved between these two alternatives and to be sure that we are achieving the most effective process which would allow for success and meeting everyone’s expectations.

Shelly Huber asked Lynn Forrest from the Planning Commission if she had any information from the survey that was done a few years ago. Lynn said that question was not asked but there was a survey done by another group and she would try to get that information for the Selectboard.

Windham Regional Commission may have additional survey information available. More information is needed for the Board to make an informed decision.  This will be a future agenda item.

SCHEDULED MEMBERS OF THE PUBLIC:

Walter Hagedorn –Offer to Purchase 2 pieces of Town Owned Property

 Action was taken in the Treasurers Report.

UNSCHEDULED MEMBERS OF THE PUBLIC:

None

OLD BUSINESS:

Status of Animal Control Complaint – Mr. Fitzpatrick Reporting; He was provided by the dog owner the photographic proof that the three dogs were on leashes. The dogs are on runs and do not leave the property right now and that this Spring would have a fence.

Angela Sanborn read Henry Carr’s letter from March 21st, 2021 “despite our repeated requests for safety from vicious dogs repeatedly running at large and attacking people in their own yards.”  “This is not the sort of relationship that we expect to have with our neighbors or with our Town Government, but you leave us no choice, as you inexplicably have not made arrangements to have an Animal Control Officer(ACO) from somewhere cover the town.”

There was discussion about previous aggressive behavior of the dogs. Wannetta mentioned that one of the dogs that went after a small child in a neighboring home had bit the child, but it did not break skin since the child was wearing a snowsuit. On another occasion, the dog went after the neighbor’s husband in an aggressive manner but there was no physical contact. The Board is looking for documentation confirming an emergency room /doctor’s visit for Gordon (Bummy) Turner Sr. of Marlboro and his account of the incident of the alleged dog bite. 

To be fair to the owners of the dogs, and the Carr family, the Town has a need for a professional ACO to mediate the process of complying and maintaining the safety of the dogs and the neighbors. Ann Golob asked for more information on where we are with the Animal Officer. Wannetta stated that the program with the Windham County Sheriff’s Department will not start until July 1. Board discussed using an ACO from neighboring Towns. The Board requested that the Administrative Assistant contact Dover to see if their Animal Control Officer was available to help Newfane until July 1st, 2021 when the Regional Animal Control (ACO) contract with Windham County Sheriff’s Department could be in place. 

It was discussed whether written notice should be sent to residents of Beech Tree Lane, Stratton Hill Road and Dover Road advising neighbors to be aware of the dogs, note the location where they were seen and to please notify the Administrative Assistant at the Town office of any dogs being unattended or roaming freely.  The Board will send a second letter to Stephanie Leis & Jason Gechter requesting them to perform measures that are outlined in Newfane’s Animal Control Ordinance. 

Henry and Juliette Carr had constructed 100’s of feet of welded fence in an effort to prevent the dogs from coming directly on their property; it does not prevent the dogs from coming around the end of the fence.  The Carr family thanked the Board for taking this issue seriously and being willing to take enforcement action.

 

Re-Adopt- or -Amend

Personnel Policy, Selectboard Rules of Procedure, Financial Policy and Conflict of Interest Policy   Shelly Huber made a request to table Reviewing the Policy’s until April 19th meeting.  The Board was in full agreement.

 

NEW BUSINESS:

  1. Discuss Ideas in the Town Plan –Ann Golob

After reviewing the 2018 Town Plan, Ann Golob was impressed with the proposed plan, and would like to see what funds are available to start working on the goals in the Town Plan. Also interested in attracting commercial business to help revitalize the community and to stimulate the Economic Development of the area villages and Town of Newfane.  Ann Golob will plan on attending the April 8th Planning Commission meeting and report back to the Selectboard on a process to begin defining our short term/long term development goals.

CORRESPONDENCE:

1.      Carr Family expressing concerns for following up with dog complaint.

Amendment was made to move this to Old Business.

EXECUTIVE SESSION:

Executive Session under Title 1 V.S.A. 313(a) (3) the evaluation of an employee

Angela Sanborn made a motion to enter executive session under Title 1 V.S.A. 313(a) (3) the evaluation of an employee. Ann Golob seconded the motion. Motion passed.

The Board entered Executive Session 8:21pm

Ann Golob made motion to leave executive session and Shelly Huber seconded at 8:21.

Result is that no decision made.

 

PAY ORDERS:

  1. Payroll Warrant No. #11506          Amount $ 3,951.55
  2. Payroll Warrant No. #11507          Amount $ 4,108.02
  3. Payroll Warrant No. #11508          Amount $ 5,685.75
  4. Account Payable No. # 21020 Amount $ 54,315.80
  5. Account Payable No. # 21020 A Amount $       71

ADJOURN:

Shelly Huber made a motion to adjourn. Meeting adjourned at 8:46 pm.

Respectfully Submitted

Administrative Assistant

Wannetta Powling

 

 

 

 

Selectboard Minutes Public Hearing Sunday, February 28, 2021

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BOARD MEMBERS PRESENT:

Marion Dowling, Mike Fitzpatrick, Christopher Williams and Angela Sanborn

Absent: Shelly Huber

OTHERS PRESENT:

Merle Tessier, Ken Estey, Jane Douglas, Michael Mayer, Eve Hochwald, David Cotton, Austin -BCTV and Wannetta Powling

CALL TO ORDER: The meeting was called to order at 2:00 p.m. by Chair Marion Dowling.

ADDITIONS/ AMENDMENTS TO AGENDA:

BUSINESS:

The purpose of the hearing is to consider a proposed Amendment to Article 3, Section 343 of the Newfane Zoning Bylaws, to Establish Natural Burial as a Conditional Use in Resource Districts in the Town of Newfane.

Ms. Dowling read the Planning Commission’s proposed   By-Law amendment into the minutes.  It was opened to the public.  Michael Mayer acknowledges that Natural Burial has become a National movement.   That Newfane Selectboard will take prompt action on this matter.

Mr. Estey was thankful that he and the Planning Commission could be part of the support for the involvement.

Ms. Sanborn made a motion to accept the amendment to the By-Law changes. Mr. Fitzpatrick seconded the motion.   The motion passed 4/0

The Planning Commission will update the documents to the Town Plan to show that the amendment was adopted.

CORRESPONDENCE:  None

ADJOURN:   Mr. Fitzpatrick made a motion to adjourn. Meeting adjourned at 2:09pm.

 

Respectfully Submitted,

Administrative Assistant  Wannetta Powling

Sunday February 28th 2021 Selectboard Public Hearing & BLC

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  • CALL TO ORDER:
  • BUSINESS:

The purpose of the hearing is to hear comment on a proposed Amendment to Article 3, Section 343 of the Newfane Zoning Bylaws, to Establish Natural Burial as a Conditional Use in Resource Districts in the Town of Newfane.

  • ADJOURN:

 

Following the close of Public Hearing

TOWN OF NEWFANE BOARD OF LIQUOR CONTROL 

  • CALL TO ORDER:
  •  BUSINESS:
    • License Renewal Applications
    1. N. C Creamery, LLC / (Fat Crow)
    2. Paul C. Dutton (Dutton Farm Stand)
    3. Green Mountain Wine Shop

 

Monday January 18th, 2020 Selectboard Minutes

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BOARD MEMBERS PRESENT:  Marion Dowling, Mike Fitzpatrick, Shelly Huber, Christopher Williams and Angela Sanborn

OTHERS PRESENT:  Jay Wilson, Ken Estey, Dan Dewalt, Deborah Luskin, Jane Douglas, Lynn Forrest, Carol Hesselbach, Priscilla Cotton, Sandra Dadik, Brenda Siegel, Gloria Cristelli, Jerly Julian-Cisse  Margaret Wimberger, Thomas Ely, Galen -BCTV and Wannetta Powling

CALL TO ORDER: The meeting was called to order at 6:00 p.m. by Chair Marion Dowling.

ADDITIONS/ AMENDMENTS TO AGENDA:

Investment Property- Ms. Huber updating

Motion was made to table until a future meeting.

MINUTES:

  • January 4th, 2021 Regular Meeting
  • Ms. Sanborn made a motion to accept the minutes. Mr. Fitzpatrick seconded.
  • Motion passed.
  • January 11th, 2021 Budget meeting
  • Ms. Sanborn made a motion to accept the minutes. Ms. Huber seconded.
  • Motion passed. 4/1 Mr. Williams abstained.

ROAD FOREMAN’S AND ROAD COMMISSIONER’S REPORT

  1. The letter that the Selectboard signed asking for VTRANS assistance with the damage from the Christmas day storm has been submitted. We have completed as much of the emergency repairs, that we can do until warm weather returns.
  2. The Depot Rd Culvert update: The foreclosure auction for 254 Depot Road is scheduled for tomorrow and I will plan on attending to make contact with the new buyers about the easement that is still needed.
  3. The Newfane village speed committee had a zoom meeting to discuss the Road Safety Audit. The recommendations they wanted to follow up on are VTRANS painting dynamic striping at the village entrances, new signage at the entrance to the village, radar feedback signs and applying for a Pedestrian Scoping Study grant to look at potential crosswalk locations and sidewalk work.
  4. The Sand/Salt shed update: Bell Engineering is now working on the next phase of the plans and he has staked out the building. We had a zoom meeting to get updates last week. We may have to postpone the work for a year as it seems that costs are up significantly           and our VTRANS municipal project manager felt we may get better pricing bid mid-winter next year.
  5. The storm this past Saturday knocked down many trees and power lines. The last of the roads to get reopened were last night with Stratton Hill Rd. and River Rd.
  6. I have attached the RFP for the Local Hazard Mitigation Plan Proposal. We need to have this in place to apply for future FEMA grants. This plan takes approximately a year to complete. The grant we have is for $10,000 with a 25% town match so we would need to come up with our share of $2,500 it can be a combination of money and in-kind labor.

Ms. Huber made a motion to move ahead with the Grant process.  Ms. Sanborn seconded. Motion passed. 5/0

Ms. Sanborn made a motion to approve the Road Foreman’s Report.  Mr. Fitzpatrick seconded. Motion passed. 5/0

ADMINISTRATIVE ASSISTANT’S REPORT:

  1. There will only be one Informational Meeting, Monday March 1st. This will allow enough time for the Town Reports to be mailed & received.
  2. The team has been working with Cor & Austin at BCTV to work on the extra details needed to provide for the informational meeting.
  3. I am working very hard to finishing up the Town Report; it will go to the printers the end of the week.
  4. Now that the Commons newspaper box has been moved, Mark Gray is aware of attention needed for the steps at Williamsville Hall.
  5. It is my recommendation with the amount of correspondence the Selectboard has received since the budget meeting of January 11th. That the Selectboard approve the 19th Article as written and let the voters decide the appropriations for Restorative Community Justice of S. V.T.
  6. Articles 6 &7 have the correct dollar amount, Article #5 figures in the General fund I expect to have tomorrow.

Ms. Sanborn made a motion to approve the Administrative Assistance Report.  Mr. Williams seconded. Motion passed 5/0.

CORRESPONDENCE:

  • The Selectboard received letters regarding the proposed Article #19: Restorative Community Justice of Southern VT (RCJ).
  • Members of the Selectboard began by reading letters of support from Margaret Wimberger and Thomas Ely. Additional letters from Ann Golob, Apple Gifford and Ken Estey were heard.
  • Discussion ensued.
  • Selectboard Chair called on many individuals that wanted to express comments, as well as provide additional information.
  • Ms. Sanborn made a motion to place Restorative Community Justice of Southern VT appropriation request on the ballot. Ms. Dowling seconded. Motion passed: 4/1 Ms. Huber opposed.

SCHEDULED MEMBERS OF THE PUBLIC:

Deborah Luskin provided insight for the “Zoom Procedures” to be used for the informational meeting, prior to this year’s Australian vote / Town Meeting.   BCTV, Newfane staff and volunteers will be working on the extra details needed for the informational meeting, which will be held on March 1st.

Recommendations were made to have notice of “Zoom Procedures” (for the Informational Meeting) posted at all the regular sites, as well as front page forum and the Town website.

The Selectboard extended its gratitude to Ms. Luskin for her efforts of support and assistance.

COMMITTEE REPORT

Planning Commission Chair Ken Estey mentioned that the commission is working on Economic Development. Jane Douglas gave Broadband report since joining the Deerfield Valley Communication Union District (DVCUD) Ms. Forrest asked for comments and questions regarding Short Term Rental to be sent for the commission to review.

UNSCHEDULED MEMBERS OF THE PUBLIC:

None.

OLD BUSINESS:   

Mr. Fitzpatrick reported that he had spoken with the dog owner in S. Newfane, to follow up on what measures they were using to control the three dogs running at large thru the yards of their neighbors. They have been tying the dogs out one at a time, they provide long walks for the dogs while on leash. Mr. Fitzpatrick will provide photographic proof of compliance “Sometime next week” for the Board.

Ms. Sanborn read an email from the director at the Windham County Human Society, stating their observations, of dog behavior following a recent visit the owners made for their dogs.

NEW BUSINESS:

None.

CORRESPONDENCE:   (Filed in folder)

  1.  Barry Aleshnick –Expressed his appreciation for allowing the Commons Newspaper box to relocate to the Williamsville Hall.
  2. Ann Golob –Letter was read supporting Restorative Community Justice of Southern VT.
  3. Eileen Fahey- supporting Restorative Community Justice of Southern.
  4. Margaret Wimberger- Letter was read supporting Restorative Community Justice of Southern VT.
  5. Thomas C. Ely- Letter was read supporting Restorative Community Justice of Southern VT

Ms. Huber made a motion to suspend the Regular Selectboard meeting.

Ms. Sanborn seconded. Motion passed 5/0 Meeting suspended@7:51pm

Ms. Dowling resumed Regular Selectboard Meeting @ 7:56

PAY ORDERS:

  1. Payroll Warrant #11494        Amount $ 4,829.92
  2. Account Payable # 21014 Amount $ 42,491.29

Mr. Fitzpatrick made a motion to approve pay orders.  Mr. Williams seconded.

Motion passed.

ADJOURN: 

Mr. Williams made a motion to adjourn. Meeting adjourned at 8:04pm.

Respectfully Submitted,

Administrative Assistant

Wannetta Powling

Monday January 4th, 2020 Selectboard Minutes

 

BOARD MEMBERS PRESENT:

Marion Dowling, Mike Fitzpatrick, Shelly Huber, Christopher Williams and Angela Sanborn

OTHERS PRESENT:  

Jay Wilson, Melissa Brown, Ken Estey, Dan Dewalt, Kate Gering, Margaret Sterns, Deborah Luskin, Jane Douglas, Galen -BCTV and Wannetta Powling

CALL TO ORDER:  The meeting was called to order at 6:00 p.m. by Chair Marion Dowling.

ADDITIONS/ AMENDMENTS TO AGENDA: None.

MINUTES: December 21st, 2020 Regular meeting, Ms. Sanborn made a motion to accept the minutes. Ms. Huber seconded. Motion passed. 4/1 Mr. Williams abstained.

ROAD FOREMAN’S AND ROAD COMMISSIONER’S REPORT

  1. The town experienced huge amounts of rain and melting snow in the Christmas Day storm and we had damage on many roads. We reviewed the damage with VTRANS and have qualified for an emergency grant; they will cover 90% of the repairs. We are doing as many of the emergency repairs as we can now and the rest will be fixed in the spring.
  2. The Depot Rd Culvert update: We are still waiting on the foreclosure sale to happen on the 19th of January
  3. The Newfane village speed committee had to reschedule the Zoom meeting for the Traffic Safety Audit that has been completed for Newfane Village. The garage had no internet that day.
  4. The Sand/Salt shed update: Bell Engineering is now working on the next phase of the plans and he has staked out the building.
  5. The Arch Bridge did not go out to bid as planned and has been delayed until June ’21 to be put out to bid with work happening summer of 2022.

Mr. Williams wanted the Board to be aware that he had given Mr. Wilson permission to take time off, after being informed that Jay’s mother had passed.  On behalf of the entire Selectboard, the chair extends sincere condolences for the Wilson Family for their loss. Other members also express their sympathy.

The Selectboard acknowledges him for his dedication while enduring person tragedy.

Mr. Fitzpatrick Recused himself from the following order of business

  1. Sealed Bids for Adams Hill Repair – 2 Bids were received and opened by the chair.
    1.   A. S. Clark & Sons submitted a bid of $16,980.00 with proof of Insurance.
    2.   Fitzpatrick Excavating submitted a bid of $10,500.00 (insurance of file.)

Further clarification was provided by Mr. Wilson that all the work needing to be completed by Friday January 8th, 2021.  This would allow access for fuel trucks and emergency equipment.

Ms. Sanborn made a motion to award the bid to A. S. Clark & Son.

(There was no Second)  Motion Failed.

Ms. Huber made a motion to award the bid to Fitzpatrick Excavating for the being the lowest bidder.  Ms. Dowling Second.

There was further discussion regarding the incomplete work on the Dover Rd.  Mr. Fitzpatrick confirmed that there were still guardrails that needed to be reinstalled along a small section of the road.

Vote was called for 4/1 (Mr. Fitzpatrick Recused himself.)

Motion Passed.

ADMINISTRATIVE AS SISTANT’S REPORT:

  1. A reminder for those committee members’ that have not sent me your reports, please do so ASAP.
  2. Scheduled from tonight thru September the login for Selectboard meetings will be the same. This is found at the top of each agenda that is / will be posted.
  3. I should receive the 2021 Diesel Tax Exempt from State of VT / VTrans. They are creating a different approach for municipalities to login for these certifications renewals.
  4. I ‘am using word to create a ballot for voting on the Articles for Town Meeting. You have a DRAFT as to what they could look like.  Carol has informed me that she will be using the tabulator for the elections of officers.
  5. I would like to select the dates for our Informational Meeting. This will allow me to coordinate with Cor at BCTV for any extra preparation needed. Is there anyone else that would like to be part of a team to work on the details for Town Meeting?
  • Monday February 15th (President’s Day)
  • Tuesday February 16th  
  • Monday February 22nd 
  • Monday March 1st  

Ms. Sanborn made a motion to approve the Administrative Assistance Report.  Mr. Williams seconded.

Motion passed 5/0.

TREASURERS REPORT

  1. W-2 & 1099’S – I have been working on getting all my information needed for my W-2’s and 1099’s so I can mail them out to all the employees and contractors by the end of the week. I will then send copies to the appropriate parties at the State of Vermont and the IRS.
  2. Monthly & Quarterly Reports – I have finished my monthly report to the State of Vermont for taxes and to Vermont Municipal Employee Retirement System (VMER’s); I can now finish my quarterly reports for the State of Vermont, VMER’s, Dept. of Labor and the IRS. These will be completed by tomorrow.
  3. Minimum Wage and Mileage – Effective January 1, 2021 the new minimum wage is $11.75/hr. We do have one person who is making minimum wage that this will affect. I have adjusted their minimum wage from the 2020 rate of $10.96/hr. to $11.75/hr. The new mileage rate is now $0.56/mile, down from $0.575. This also went into effect on January 1, 2021.
  4. Budget – I have entered all the information that I currently have into NEMRC for next year’s budget. I have done the same for all the revenue, expense and capital reports. Once we finish the budget I can complete all of these.
  5. Miscellaneous – Everything else is going as scheduled with accounts payable, payroll and collecting taxes daily. Taxes are already coming in for the January 15th

Sierra Pratt is doing a great job with the reconciliations and they are getting done on-time          monthly.

SCHEDULED MEMBERS OF THE PUBLIC:

Deborah Luskin provided insight to the approaching town meeting.  With the challenging times surrounding COVID 19, a reluctant decision was made by the Selectboard to hold 2021 Town meeting by Australian ballot.  But still affording the voting towns people the right to make crucial discussions, which would normally take place in a debate at the meeting.   BCTV, Newfane staff and volunteers will be working on the extra details needed for the informational meeting, which will be held prior to March 2nd.

Ms. Luskin asked if the Common’s newspaper box currently located at the “Eatery” could be relocated to the porch of the Williamsville Hall.

Discussion ensued.

COMMITTEE REPORT

Mr. Estey requested that the Selectboard consider the nomination of Luke Stafford as an Alternate Representative to the Planning Commission.

Mr. Fitzpatrick made a motion to Appoint Luke Stafford as an Alternate to the Planning Commission.  Mr. Williams seconded.

Motion passed 5/0

Planning Commission Chair Ken Estey mentioned that the commission is working on short term rental report; Ms. Forrest will be sending the finale report to the Board for review.   There are revision issues of the Town Plan that will be taken up at the future commission meetings.

UNSCHEDULED MEMBERS OF THE PUBLIC:

None.

OLD BUSINESS:

Animal Control continues to be an issue that the Selectboard has been dealing with.  Mr. Fitzpatrick offered to contact a dog owner in S. Newfane regarding Animal Control Ordnance.  Mr. Fitzpatrick will make an appointment to visit the owners to discuss and document the efforts and proof of compliance.

Mr. Fitzpatrick will report back to the Selectboard at the next meeting.

NEW BUSINESS:

None.

CORRESPONDENCE:

None.

PAY ORDERS:

  1. Payroll Warrant #11490        Amount $ 6,721.20
  2. Payroll Warrant #11492        Amount $  7,801.45
  3. Account Payable # 21013 Amount $ 14,208.50

Mr. Fitzpatrick made a motion to approve pay orders.  Mr. Williams seconded.

Motion passed.

ADJOURN:

Mr. Williams made a motion to adjourn. Meeting adjourned at 8:39pm.

 

Respectfully Submitted,

Administrative Assistant

Wannetta Powling

December 21st, 2020 Selectboard Minutes

Virtual Monday December 21st, 2020

BOARD MEMBERS PRESENT: Marion Dowling, Mike Fitzpatrick, Shelly Huber and Angela Sanborn.  Absent: Christopher Williams.

OTHERS PRESENT: Galen -BCTV, Jay Wilson and Wannetta Powling

CALL TO ORDER: The meeting was called to order at 6:06 p.m. by Chair Marion Dowling.

ADDITIONS/ AMENDMENTS TO AGENDA:

None

MINUTES:

  1. December 7th,, 2020 Regular meeting, Ms. Sanborn made a motion to accept the minutes. Ms. Huber seconded. Motion passed. 3/1 Mr. Fitzpatrick abstained.
  2. December 14th, 2020 Budget meeting, Mr. Fitzpatrick made a motion to accept the minutes. Ms. Huber seconded.

Motion passed. 3/1 Ms. Sanborn abstained.

ROAD FOREMAN’S AND ROAD COMMISSIONER’S REPORT:

  1. The storm on Thursday was substantial with very little visibility. It went well, but was just a lot of snow at one time. We need to send letters to a resident on Back St. with a new wooden fence in the town right of way explaining that the snow off the plow will most likely damage his fence and that the town is not responsible. The other is a resident on Toby Hill Rd. has been putting a large pile of snow in the road from his driveway. I want to remind people that they cannot plow or snow blow snow into the town road.
  2. The Depot Rd Culvert update: The bank has filed a foreclosure on the Fickett property further delaying our box culvert. We now would need to wait for the sale to happen on Jan. 19th before we can work on getting the easement from the new owners.
  3. The Newfane village speed committee will be having a Zoom meeting Thursday to go over the Traffic Safety Audit that has been completed for Newfane Village.
  4. The Sand/Salt shed update: Bell Engineering is now working on the next phase of the plans.
  5. The Arch Bridge should be going out to bid a week from this Wednesday

Ms. Huber made a motion to accept the Road Foreman’s report, Mr. Fitzpatrick seconded.

Motion passed 4/0.

ADMINISTRATIVE ASSISTANT’S REPORT:

  1. Tonight marks the deadline for our Social Services Appropriations appointments. 34 letters were sent out to those that had previously received Town appropriations / I have not heard from 4
  2. Tuesday morning I have a scheduled meeting with Sheriff Anderson and representatives from Putney, Dummerston and Westminster. This is a follow up to our informational meeting on 12/2nd regarding W.C.S.D. implementing a Regional Animal Control officer to service these towns currently without an Animal Control officer.
  3. I will then be taking Wednesday the 23rd & Thursday the 24th off as vacation days.
  4. A reminder for those committee members’ that have not sent me your reports, please do so ASAP.

Mr. Fitzpatrick made a motion to accept the Administrative Assistant’s report, Ms. Sanborn seconded.

Motion passed 4/0.

SCHEDULED MEMBERS OF THE PUBLIC:

  • Social Services funds request qualifications for town appropriation considerations.
  1.  Becka Shaffer – Valley Cares
  2. Hillary Farquhar – Brattleboro Hospice
  3. Steven Meyer – LG Foundation
  4. Lyndia – VT Independent Living (Did Not Appear)
  5. Maggie Lewis- The gathering Place
  6.  Anne Gouin – Windham County Human Society
  •  Gloria Cristelli – Newfane Neighbors

UNSCHEDULED MEMBERS OF THE PUBLIC:

None

OLD BUSINESS:

Town Meeting March 2nd 2021 Australian ballot.  Members of the Newfane Selectboard attended a municipal training on Thursday December 17th, presenter Will Senning from the VT Secretary of State provided an overview of legal requirements and the process of the Australian ballot system.   Board members considered the resident’s average age that have attended past Town meeting’s, the number of absentee ballots received from the presidential election in November. Upon careful evaluation of the information available, the unprecedented circumstances, recommendations from health officers and state officials, a motion was made by Ms. Huber to move all of 2020 Town Meeting business to Australian Ballots. Mr. Fitzpatrick seconded.

Motion passed 4/0.

Animal Control continues to be an issue that the Selectboard has been dealing with.  There have been serious complaints received.  A notice of service was sent to dog owners in S. Newfane.  It has been an ongoing issue between neighbors, but with the continued harassing and aggressive behavior it became apartment that official intervention was necessary to protect all the residents of Newfane, S. Newfane, Williamsville and Brookside.

It is the responsibility of the dog owners to maintain control of their animals. Owners are responsible for the behavior and actions of their animals, and to follow town policy and ordinances.

NEW BUSINESS:

None

CORRESPONDENCE:

Gloria Cristelli – Fostering Dogs – The email to the Selectboard chair was read by Ms. Dowling.  Ms. Cristelli was contacted thru Newfane Neighbors a group of volunteers that was established to provide those in need with a helping hand.  The elderly gentleman was admitted to the hospital and has 4 small dogs that need to be cared for. Ms. Cristelli was aware that Newfane ACO had resigned. So she assumed the responsibility of finding a solution for these pets.

Newfane is grateful to the generous and kind hearts of residents that are willing to step forward when there is a call for help.

Thank you one and all for your service.

PAY ORDERS:

  1. Payroll Warrant #11488     Amount $ 4,573.74
  2. Payroll Warrant #11489     Amount $  5,745.92
  3. Account Payable # 21012 Amount $ 29,905.45

Ms. Huber made a motion to approve pay orders.  Mr. Fitzpatrick seconded.

Motion passed.

ADJOURN:   Motion to adjourn was made by Ms. Huber @ 8:49pm.

Respectfully Submitted,

Administrative Assistant

Wannetta Powling

Selectboard Minutes Monday October 19, 2020 Zoom

Draft

BOARD MEMBERS PRESENT: Marion Dowling, Michael Fitzpatrick, Angela Sanborn and Shelly Huber.  Absent: Christopher Williams,

OTHERS PRESENTChris White Dan Dewalt, Maralee Chris, Alan Grinold Alex Beck. Jay Wilson, Toni, Jeryl Julian, BCTV and Wannetta Powling.

CALL TO ORDER: The meeting was called to order at 6:00 p.m. by Chair Marion Dowling.

ADDITIONS/ AMENDMENTS TO AGENDA:

MINUTES:

October 5, 2020 Regular meeting Ms. Sanborn made a motion to accept the minutes, Mr. Fitzpatrick seconded.      4/0 Motion passed.

October 13, 2020 Budget meeting Ms. Sanborn made a motion to accept the minutes, Ms. Huber seconded.      4/0 Motion passed.

ROAD FOREMAN’S AND ROAD COMMISSIONER’S REPORT:

  1. The top soil pile at the garage has generated a little interest at $12 per yard is that something you’re interested in.  Discussion ensued 
  2. Mr. Fitzpatrick made a motion to sell topsoil @$12, Ms. Sanborn seconded.  4/0 Motion passed
  3.  undercoating of the town vehicles was completed today.
  4. The Depot Rd Culvert update: We are making progress on one of the easements.
  5. The Road Safety Audit draft report for Newfane Village has been sent out today, there are a couple changes to make before they send out the final audit.
  6. The Sand/Salt shed update: The Easement letter has been sent to the town attorney for him to complete.
  7. The gravel crushing in the So. Newfane yard has been completed. We have been putting that on the roads in S. Newfane.

Ms. Sanborn made a motion to accept the Road Foreman’s report, Mr. Fitzpatrick seconded.

Motion passed 4/0

ADMINISTRATIVE ASSISTANT’S REPORT:

  • We have had a number of Dog calls the past few weeks. With the amount of time involved the Board recommended I contact neighboring Towns to inquire if they would be willing to share their ACO with Newfane. I mailed out 6 letters on Friday, I learned today that WCSD may hire a “Regional Animal Control Officer” to help cover these vacancies. I will let the Selectboard know when I have more information.
  • We have great response to the Data Entry ad; our advertisement indicated today is the deadline for submitting your resume. I want to thank everyone who took the time to submit a letter and resume.  The Selectboard & the Listers will be reviewing and interviewing, we hope to announce our selection to the public at the Nov. 2nd Selectboard meeting.
  • We received the financial Audit Report from Sullivan & Powers today- The reports are in your mailbox. This report will also be included as part of the Town Report.
  • The monitor, webcam and wall mounting brackets, have been ordered and will be here this week. This will be to benefit the Selectboard to hold virtual meetings here at Town Office. This will be beneficial for those seeking appropriations to attend via Zoom. It will also allow us to do more trainings & webinars from VLCT & the State of Vermont.
  • From Montpelier –
  • The Vermont Department of Labor announced Thursday, October 1, 2020 an increase to the State’s minimum wage. Beginning January 1, 2021, the State’s minimum wage will increase $0.79, from $10.96 to $11.75 per hour. The calculation for this increase is in accordance with Act 86 of the 2019 Vermont General Assembly.  For more information about the Vermont Department of Labor, visit: labor.vermont.gov.
  • 54 Cannabis Sales to Become Law on Oct. 7, 2020.It’s been in the works for years and now a bill has been passed: a tax-and-regulate system for recreational cannabis in Vermont. They will look at how the law will work the timeline for retail sales and some of the ongoing questions about whether the law adequately addresses social justice issues.

Ms. Huber made a motion to accept the Administrative Assistant’s report, Mr. Fitzpatrick seconded.   Motion passed 4/0

SCHEDULED MEMBERS OF THE PUBLIC:

Social Services funds request qualifications/ for town appropriation considerations.

 Sarah Lang – Brattleboro Development Credit Corporation

Chris White – South Eastern Vermont Watershed Alliance

Dan Dewalt – Restorative Justice

UNSCHEDULED MEMBERS OF THE PUBLIC:

None

OLD BUSINESS:

Penner Road – Request by Brian Hesslin October 5, 2020 to turn the end of Penner Road into a Private Road.

Discussion ensued.

It was determined that there is a need for the Selectboard to do a site visit to make informed decision.

NEW BUSINESS:

Maralee Chris – Request for choosing a name for private road off upper end of “River Road” (Horseshoe Lane)   Discussion ensued.

Motion made by Mr. Fitzpatrick to allow the resident Maralee Chris to choose the name “Hope Road” as a private road name, motion was seconded by Ms. Huber.

Motion Passed.

Resident will follow up by contacting the Zoning Administrator for a 911 Emergency Address.

 CORRESPONDENCE:

Zoning Administrator – Proposed Fee Increases.

Sam Kilmaurray – Does the Selectboard plan on making posting or holding a press conference to read the statement?

Angela Sanborn –Guidelines for Halloween

 PAY ORDERS:

  1. Accounts Payable No. # 21008                         Amount  $  34,623.55
  2. Payroll Warrant # 11475                                Amount  $ 6,609.42
  3. Payroll Warrant # 11476                                Amount  $ 4,337.28
  4. Payroll Warrant # 11477                                Amount  $ 4,460.97

ADJOURN:

Motion to adjourn was made by Mr. Fitzpatrick @ 7:45 pm.

Respectfully Administrative Assistant

Wannetta Powling

Selectboard Minutes Monday September 21, 2020

Unapproved Draft

BOARD MEMBERS PRESENT: Marion Dowling, Michael Fitzpatrick, Christopher Williams, Angela Sanborn and Shelly Huber.

OTHERS PRESENT:  (Zoom)   Sidney, Galen Robinson, Baman Mahdavi, Mamadou Cisse, Jeryl Julian Cisse Apple Gifford, Tristam Johnson, Howard Weiss- Tisman, Dan Dewalt, Eleien  Bronstein, Fiona Creed Chealier, Joanne Norenberg, Wichie Artu, Thomas Ely,  Suzanne Paugh,  Susan Gunther Mohr, Kate Gehring, Juliett Carr,  Joann Nerenberg, David, Anngolob, Brenda Siegle,  Suzanne Paugh, Alicia Bono, Kimberly McCormick, David, Caroline Knownley, Chris White, Troy Kane, Jay Wilson, BCTV and Wannetta Powling

CALL TO ORDER: The meeting was called to order at 6:00 p.m. by Chair Marion Dowling.

ADDITIONS/ AMENDMENTS TO AGENDA:

None

MINUTES:

September 8, 2020 Regular meeting Ms. Sanborn made a motion to accept the minutes, Ms. Huber seconded.  5/0 Motion passed.

ROAD FOREMAN’S AND ROAD COMMISSIONER’S REPORT:

  1. Daniels Construction got into poor concrete on the underside of the deck where the trough would be mounted than the state expected. I have been in touch with Marc Pickering from VTRANS and the VTRANS bridge person Sven, the recommendation from both is to do the extra work now while they are working onsite. I have attached some pictures and the estimate.

Mr. Fitzpatrick made a motion to approve the additional expense $150,000 with the additional 6 weeks needed for the competition.  Ms. Sanborn seconded.  Motion Passed.

  1. I have the Grants-in-Aid letter of intent for you to sign. This will enable us to continue getting money for the Clean Water Act.
  2. The Depot Rd Culvert still waiting for the easements to be signed and returned.
  3. There is a Road Safety Audit being done tomorrow September 22nd at 1:00 pm. for Newfane Village which will include RT 30 and West St. We will start at the Town Office meeting outside and then walk up to the village.
  4. We need to put the Winter Sand Bid I have attached a copy of the bid.
  5. The Sand/Salt shed has nothing new to report.
  6. VTRANS is going to put out their own speed cart on RT 30 in Newfane Village. It will spend a couple weeks in Town; there is no cost to us.
  7. Are you interested in getting the trucks undercoated again this year?

Mr. Fitzpatrick agreed to have the vehicles undercoated. 5/0 Motion Passed.

Mr. Fitzpatrick made a motion to accept the Road Foreman’s report. Ms. Sanborn seconded.

5/0 Motion Passed.

Mr. Fitzpatrick made a motion to authorize the Selectboard to sign the form for Municipal Road Grants & Aid Program Mr. Williams seconded. 5/0 Motion passed.

ADMINISTRATIVE ASSISTANT’S REPORT:

  • Appropriations appointments starting in mid October to meet with the Selectboard are being scheduled. Would the Board like this to be a standard consideration for anyone that request funds for appropriations present their requests in person with a description of services, and the number of residents served in Newfane & the Villages of S Newfane, Brookside & Williamsville?

Ms. Huber agreed that everyone follows a standard to qualify for funds appropriations requests. By coming into meet with the Selectboard and to include how they have served the town and villages of Newfane.  Ms. Dowling did not call for a vote.

  • Enclosed is the cost of the Large screen TV Monitor for continued Zoom meetings. This can also be used for Training’s & Webinars. 70” Samsung flat screen monitor, wall bracket and web cam $948.00.

Ms. Dowling made a motion to table until the first budget meeting to review the balance in the budget. Ms. Sanborn seconded.  Mr. Fitzpatrick would like to see this issue resolved ASAP – via Town Office Improvements.

Ms. Huber made a motion to accept the Administrative Assistants report. Ms. Sanborn seconded.

5/0 Motion Passed.

SCHEDULED MEMBERS OF THE PUBLIC:

Rock River Preservation Board –Thom Chiofalo , Troy Kane and Chris White R.R.P. board members wanted to enlighten the Newfane Selectboard   and the residents of Newfane on the progress that has occurred over the past few months. Information on wwwrockriverpreservation.org website regarding the COVID 19 restrictions, having created “River Stewards” local people that help enforce the traditional values of nature. The Board with help from volunteers have upgrading the (17) trails, including blazing a trail for the NBFD & Rescue to have emergency access to the 5th beach, they have removed logs to allow passage for emergency ATV access.   With 19 acres and 5 different swimming holes that make up Rock River Preservation.  The motto of “Carry in carry out and to leave it better than when you got here” This has helped make a significant impact on the individuals and family’s that come to enjoy the swimming area for generations.

  • Works closely with SEVWA testing the quality of water.
  • Would prefer to be an asset to Newfane
  • Shares information regarding COVID 19 and has concerns on the number of people coming to the area.
    1. 1st step was signage “Masks required” Handed out Mask to visitors.
    2. Happy to report no increase in spread of COVID/ second home owners.
  • Noted No Fires allowed
  • Decrease number of parking illegally
  • Parking solution may have made it worse, for those that go to West River, not the Rock River now have to cross Route 30.

Rock River Preservation would like to ask the Selectboard to reconsider the parking restrictions for next season.

UNSCHEDULED MEMBERS OF THE PUBLIC:

None

OLD BUSINESS:

None

NEW BUSINESS:

Budget Season Schedule:  Was suggested that this be tabled until the October 5th meeting.

Respond to 7.21.20 VT State Troopers Letter – participation in shaping the law enforcement changes and approach to policing in Newfane and across Vermont.  Tabled until October 5th at which time the Board will come up with a draft to send to Lt. French in responds to Lieutenant French letter of invitation to participate in shape the policing norm in Windham County and across the state.

Town of Newfane adopt a statement based on the requests of so many written letters and electronic signatures

Ms. Sanborn made a motion to have the Newfane Selectboard adopt the statement.  Ms. Dowling seconded

Luke Stafford & others crafted the brief statement proposed to the Selectboard for consideration.

The Town of Newfane condemns hate speech, prejudice, and acts intended to induce fear in any person based on their identity.  We are a community of diverse backgrounds and opinions, and we draw strength from it.  Everyone deserves to be treated with dignity and feel safe in our beautiful town.

Discussion ensued. A call for the Vote was asked for by Ms. Dowling 5/0 Motion Passed.

 

Selectboard to fill vacancy of the Lister – There are no residents to date who have expressed interest.  The question proposed to the Selectboard if this position should be a hired position to fill the elected vacancy until next election?

Is this something that should be hired to fill the Vacancy until the next Election.

– Charter would need to be changed in order to hire for position.

We need to consider this right now and we may need to get this additional information from Ms. Knechtel, find out what they would be looking for from this specific position and are there going to be benefits involved. Will this be considered data entry person? The Selectboard will consider the next steps.

CORRESPONDENCE:

Luke Stafford & 240 (electronic) signatures –Requesting that the Selectboard make a statement similar to one Previously presented (on September 8th) regarding racial incidents & acts of vandalism in Newfane.

Lauri & Kevin Minor– Personal opinion of Selectboard, support for the Town to make a public statement.

Apple Gifford – Writing to express support for the new statement condemning hate speech in the Town of Newfane

Chris Webb & 4 supporters of statement – Take a vocal stand that hate is not welcome in Windham County’s County seat

Deborah Luskin- Urge the Selectboard to issue the Statement

Amy Blazej – Suggest you actively condemn the racism that has happened in Newfane

Thomas Ely -Urge you to adopt this statement

Bert Picard– Speak up and clearly condemn the racist vandalism

Samantha Kilmaurray – to confirm topic “Racist Graffiti” on the agenda

Paul Webber –hope that you can educate yourselves to catch up with the times

Robert Hamm– Should the Newfane Selectboard adopts the resolution condemning? Hope that you would

Luke Stafford –make it clear that anonymous displays of intimidation will never be okay..

State of Vermont Highway Division – Final Plans for advertise the project for construction, advertising date 11.4.20 construction in the spring of 2021

 

PAY ORDERS:

  1. Payroll Warrant # 11472                                                 Amount  $  4,357.38
  2. Payroll Warrant # 11473                                 Amount  $ 4,298.28
  3. Accounts Payable No. # 21006                 Amount  $  33,537.19

ADJOURN:   Motion to adjourn was made by Mr. Williams @ 8:36 pm.

Respectfully Administrative Assistant

Wannetta Powling

Selectboard (Zoom) Minutes Tuesday September 8, 2020

BOARD MEMBERS PRESENT: Marion Dowling, Michael Fitzpatrick, Christopher Williams, Angela Sanborn and Shelly Huber.

OTHERS PRESENT:  (Zoom)   Aaron Naparstek, Caroline Kronley, Pattie Johnson, Chris May, Erica Walch,  Heather Sperling, Howard Weiss- Tisman,  Jeryl Julian Cissue, Sam Kilmurray,  Scotty Tabachnick, Sidney Johnon, Wichie Artu, Rich Sanborn, Ken Estey,  Elizabeth Erickson,  Suzanne Paugh, Pastor Rob Hamm,  Lauri Miner, IDM, I Phone, Jay Wilson, Melissa Brown , BCTV and Wannetta Powling

 

CALL TO ORDER: The meeting was called to order at 6:00 p.m. by Chair Marion Dowling.

ADDITIONS/ AMENDMENTS TO AGENDA:

MINUTES:

August 17, 2020 Regular meeting Mr. Fitzpatrick made a motion to accept the minutes, Mr. Williams seconded.

Ms. Huber abstained.  Motion passed.

August 24, 2020 Special meeting Ms. Sanborn made a motion to accept the minutes, Mr. Williams seconded.

Mr. Fitzpatrick and Ms. Huber abstained. Motion passed.

ROAD FOREMAN’S AND ROAD COMMISSIONER’S REPORT:

  1. Daniels Construction got into worse concrete on the top of the second abutment at Monroe Bridge. They have the bridge jacked up and are replacing the top of the abutment with new concrete. I attached a picture.
  2. Roadside mowing is almost completed.
  3. The Depot Rd Culvert easements I don’t have any updates on. I did file the permit for the detour on RT 30 with VTRANS.
  4. There is a Road Safety Audit being done on September 22nd for Newfane Village which will include RT 30 and West St.
  5. We are continuing our grading, culvert replacements and ditching.
  6. The Sand/Salt shed is still going through review at the State level.
  7. We had VT Sewer & Drain run a camera through the 2 culverts at Timson Hill at the preschool. We found the culvert under the road is in reasonably good shape and there is a drain that has been covered for a number of years.

Mr. Fitzpatrick made a motion to accept the Road Foreman’s report. Ms. Sanborn seconded.

Motion Passed.

TREASURERS REPORT:

I have finished the audit. Everything went great.

I have been in touch with West River Modified School District in regards to the school payment due September 8, 2020; we are going to only pay $100,000.00 right now, and then we will make up the differences once the taxes come in. This saves us from having to take out a Tax Anticipation Note.

Taxes bills have been mailed and taxes are coming in already. I have received several calls in regards to taxpayers not being able to pay the first and second installment on-time due to the fact that they are so close and due to the fact that some people still have not received their homestead rebates as of yet. Would the board consider not applying the interest for the month of September, October and November? We could still apply interest to all previous years taxes but not this current year if need be. The property transfers are completed from the Town sales.

I have been working on my abatements so I’m ready for the next abatement hearing.

Discussion ensued – regarding waving the interest payments on current 2020 year, until the end of December 2020 year

Mr. Williamsville made a motion to not to apply the interest on September, October, November and December. Ms. Sanborn seconded. Motion passed.

Ms. Sanborn made a motion to accept the Treasure’s report. Mr. Williams seconded.

Motion Passed.

ADMINISTRATIVE ASSISTANT’S REPORT:

  • The replacement computer has had some issues downloading all of the records and programs, I have no access to the scanning folder on the Canon printer (Town Clerks office) all of your information in tonight’s packets were copied and delivered by me Thursday evening. I am not yet able to email this as attachments.
  • Dan Hoviss from Dot solution will be at Town Office this week to do the computer & printer upgrades for us. Including installing the Router for our internet.
  • I started scheduling appointments in October for the social appropriations to come and meet with the Selectboard as scheduled members of the public.
  • I received confirmation for the VLCT “Municipal Budgeting” 2 day webinar. Marion, Melissa & I will be taking this training from 9-noon on September 16 &17.
  • VT Legislature Bill S.54 is the bill that creates a taxed and regulated cannabis marketplace in Vermont. I will make copies of this and place them in your mailboxes.
  • VTrans has sent an Advance Notice for the Selectboard to sign. This is a relocation notice allowing for the utilities (Green MT Power, Comcast and Consolidated Communications) to temporary relocate the aerial wiring at the intersection of Grimes Hill Road and Depot Road into the Town Highway Right of Way. Prior to the Arch Bridge construction in 2021.

Mr. Fitzpatrick made a motion to accept the Administrative Assistants report. Ms. Sanborn seconded. Motion Passed.

Mr. Fitzpatrick made a motion to authorize the Selectboard to sigh the form for VTrans Notice. Mr. Williams seconded. Motion passed

SCHEDULED MEMBERS OF THE PUBLIC:

Aaron Naparstek and Patricia Johnson are members of the Incorporated Village of Newfane (IVN). They presented the Selectboard with information from the recent Traffic study that was performed from 27, July thru 13th of August 2020.

The information provided the board were the number of vehicles it also included the speed of these vehicles.  The speed limits in the Village of Newfane is posted at 30 MPH village residents feel that this in unacceptable. Members of the Incorporated Village of Newfane are asking the Selectboard for suggestions to address their concerns for protecting pedestrians, cyclists and children playing along these roads.

Suggestions the members provided included

·         Cross Walks with Flashing lights & yield signs

·         Solar generated speed signs at each end of town before entering the Village

·         Additional 30 MPH sigh in the village

·         “No Passing Zone” signs

UNSCHEDULED MEMBERS OF THE PUBLIC:

None

OLD BUSINESS:

None

NEW BUSINESS:

Budget Season Schedule:  Was suggested that this be tabled until the September 21 meeting.

 

Respond to 7.21.20 VT State Troopers Letter – participation in shaping the law enforcement changes and approach to policing in Newfane and across Vermont.  Ms. Sanborn read the letter aloud.  The Board will be sending a letter in responds to Lieutenant French in regards letter invitation to participate.

CORRESPONDENCE:

Carol Rondeau – Email requesting “Safety Zone” to be posted at town property (Gravel Storage Area) Dover Road in South Newfane.

Toni Powling “Believes that the Selectboard would be heading down a slippery slope if you start making resolutions regarding something you cannot control and over which you have no ability to apply consequences.”

Christine White “Encouraged the Selectboard not to set a precedent by taking action by creating a resolution to hold people accountable over isolated incidents of discrimination and racism.”

Erica Walch “I urge the Selectboard not to adopt a statement that makes government responsible for addressing hurt feelings or attempt to curtail the constitutional rights of the town’s citizens.  It is not government’s job to protect citizen’s feelings, but to protect citizen’s rights to free speech. Along with other rights we have in the State and US Constitution.”

Kim Friedman “Call on the Selectboard to make a public statement condemning acts of racist violence.”

 Dan DeWalt A requests that the Selectboard make a statement condemning the racist incidents and acts of vandalism in Newfane.

Dan DeWalt, & Samantha Kilmurray Expressing personal views with an additional 100+ electronic signatures supporter, requesting the Selectboard make a statement condemning these racist incidents and acts of vandalism.

 PAY ORDERS:

  1. Payroll Warrant # 11468                                 Amount  $  4,339.95
  2. Payroll Warrant # 11470                                 Amount  $ 5,712.20
  3. Payroll Warrant # 11471                                 Amount  $ 5,184.66
  4. Accounts Payable No. # 21005                 Amount  $  199,394.61

 ADJOURN:   Motion to adjourn was made by Mr. Williams @ 8:36 pm.

Respectfully Administrative Assistant

Wannetta Powling

 

 

Selectboard Minutes August 3, 2020

Unapproved

BOARD MEMBERS PRESENT: Marion Dowling and Angela Sanborn.

Absent: Michael Fitzpatrick, Christopher Williams and Shelly Huber.

OTHERS PRESENT:  Jay Wilson, Doris Knechtel, Frank Suponski, BCTV and Wannetta Powling

CALL TO ORDER: The meeting was called to order at 6:00 p.m. by Chair Marion Dowling.

ADDITIONS/ AMENDMENTS TO AGENDA:

The Selectboard members present did not have a quorum of three out of five board members, it was agreed to wait until 6:10 pm for the additional Board member to arrive, and if this did not happen tonight’s meeting would not be able to proceed.While the group waited, the Chair Marion Dowling invited for anyone to share comments or any news

Mr. Suponski had a beautiful oil painting that had been donated to the Town by Ted Schreyer’s Wife and the family.  Mr. Schreyer passed away on July 5th following a period of declining health. Ms. Dowling read Mr. Schreyer’s obituary that was in the Brattleboro Reformer.

Mr. Suponski and Ms. Knechtel spoke about Mr. Schreyer’s service to Newfane, the committees and appointments that were held by Mr. Schreyer over the fifty years that he served the Newfane community.

MINUTES:

SCHEDULED MEMBERS OF THE PUBLIC:

Doris Knechtel andFrank Suponski,

ROAD FOREMAN’S AND ROAD COMMISSIONER’S REPORT:

ADMINISTRATIVE AS SISTANT’S REPORT:

UNSCHEDULED MEMBERS OF THE PUBLIC:

OLD BUSINESS:

EMPLOYEE EVALUATIONS:

Road Foreman and Administrative Assistant’s Annual Reviews

NEW BUSINESS:

CORRESPONDENCE:

PAY ORDERS:

ADJOURN:

@ 6:11 pm the meeting was closed due to lack of Selectboard quorum.

Respectfully Administrative Assistant,

Wannetta Powling

Selectboard Minutes, Monday July 20, 2020

Unapproved

BOARD MEMBERS PRESENT: Marion Dowling, Shelly Huber, Michael Fitzpatrick and Christopher Williams.  Absent: Angela Sanborn

OTHERS PRESENT: Jay Wilson, Ken Estey, John Morrison, Larry Gould, Sierra Pratt, BCTV, Wannetta Powling and Nolan Edgar (Phone)

CALL TO ORDER: The meeting was called to order at 6:00 p.m. by Chair Marion Dowling.

ADDITIONS/ AMENDMENTS TO AGENDA:

A motion was made by Ms. Dowling to move Scheduled Members of the Public up on the agenda, to follow the approval of minutes.

Additional topic to discuss tonight – Safety concerns at the swimming area on Route 30.

MINUTES:

A motion was made by Mr. Fitzpatrick to approve the July 6, 2020 minutes with corrections. Mr. Williams seconded.   Motion Passed.

SCHEDULED MEMBERS OF THE PUBLIC:

Sierra Pratt- was the only person that was interested in the account reconciliations that was posted on the Town web site.  She was invited to meet with the Selectboard and provided her resume and references.  This is a part time position that pays fifty dollars to reconcile the bank statements once a month.  The treasurer will be training Ms. Pratt on the program that will she will need.

A motion was made by Mr. Williams to hire Sierra Pratt as a part time reconciler of accounts. Mr. Fitzpatrick seconded.   Ms. Huber Opposed. Motion Passed 3/1.

ROAD FOREMAN’S AND ROAD COMMISSIONER’S REPORT:

  1. Daniels Construction has begun work on the Monroe Bridge.
  2. The Wiswall Hill Rd site that Scott Jensen visited came back that it requires a 10’ wide 7’ high structure after doing a hydraulic study. It can be either a box culvert or a corrugated arch; it also would require a flood table above the culvert to allow high water room to spread out. Due to the large expense of this project do you want to pursue a mitigation grant?
  3. The Depot Rd Culvert easements have had some changes by the state; they are being reviewed by Bob Fisher.
  4. The Sand/ Salt Shed project doesn’t have much new; I am in the process of getting the town permit filed.
  5. The Safety and Hazardous Material plan for the garage is complete. We are now going to schedule training. I will also have some expenses for the flammable cabinet and some other personal protective equipment.

Recommendation to do another speed study this fall to see if the changes that were imposed have had an effect on traffic.

Ms. Huber recommended that the traffic Liaison be notified that the State recommendations’ were met.

Kenney Pond spillway – vehicles are making sharp turns causing further damage of erosions.

Logging purposes on the end of Cushing Flat Road this bridge is less than 20′ and does not fall under approval of the Town of Newfane’s bridge standards.  As part of their responsibilities the logging company was instructed to have an engineer inspect the bridge to confirm the structural integrity of the bridge to withstand the weight of logging trucks. The name of Loggers was unclear; But George Weir is the known forester. Mr. Wilson will contact the Logging Company in order for the Selectboard to send a letter outlining the needs of responsibility prior to any damage incurred due to the structural integrity of the -20′ bridge.

Mr. Williams made a recommendation to move John Morrison and Larry Gould next on the agenda, the matter of their attendance is in relationship to the roads.

A motion was made by Mr. Fitzpatrick to approve the Road Foreman’s report Ms. Huber seconded.

Motion Passed.

John Morrison & Larry Gould – requested permission of the Selectboard to use access of the Town trail off the end of Wiswall Hill Road. They have agreed to make improvements to 1000′ of the trail to allow vehicles to access the beginning of the trail. Beyond the town line there is no trail all the way into Townshend is privately owned.  Permission was granted by the Selectboard providing that they did not restrict others from accessing the trails. Administrative Assistant was requested to send written confirmation to Mr. Gould of the Selectboard’s decision to approve access to the Newfane Trail.   Mr. Williams made a motion to authorize the Chair to sign the letter.  Mr. Fitzpatrick seconded. Motion Passed.

A motion was made by Mr. Fitzpatrick seconded by Mr. Williams to approve access to the Newfane Trail.

Motion Passed.

Ken Estey of the Newfane Planning Commission was in attendance to nominate and support the interests of Nolan Edgar, to be appointed to the Newfane Planning Commission.

Nolan Edgar attended the meeting via telephone to address the Selectboard with his letter of interest to serve as a new member of the Newfane Planning Commission.  Mr. Edgar answered some questions that were addressed him by the Selectboard. Mr. Edgar is a resident of Newfane and works in Brattleboro at the BCTV station.  The Selectboard thanked Mr. Edgar for his interest and willingness to serve the community.

A motion was made by Mr. Fitzpatrick to accept the nomination of Mr. Edgar to the Newfane Planning Commission. It was seconded by seconded by Mr. Williams.

Motion Passed.

ADMINISTRATIVE ASSISTANT’S REPORT:

  • I assisted the DRB (Development Review Board) with legal notices and mailings letters for the Public Hearing they will be holding on July 30, 2020 @6:30 pm. This will be a Zoom Meeting and those interested in attending can call 365-7772 Ext 4 for the zoom information.

The applicant is seeking approval for change of use from part time residence to wellness retreat / nature retreat, at 25 Moss Hollow, in Newfane VT.

  • I have updated drafts of two Policies for the board to review. The 1st is for the Financial Policy. These changes will include that Newfane does not accept Wire Transfers as an acceptable form of payment.  This is due to federal regulations under the “Bank Secrecy Act” and OFAC (Office of Foreign Assets Control.) The 2nd is for the Animal Control Policy that has not been updated in a number of years.
  • I made contact with the applicants that had requested Special Appropriations, but had not received payment. The Treasurer needed these requests in order to close out and balance the books. You will find the last of them in tonight’s account payable.
  • The company that does the random drug testing changed their name from Occupational Drug Testing. It is now called “DISA Global Solutions” and they are from Manchester NH. I needed to reregister the Town and Highway crew. This information is in the DER (Designated Employee Representative) folder in the files.

The Selectboard said that letters need to be sent to the people who submitted the bids for Tax Sale

A motion was made by Mr. Williams to approve the Administrative Assistant report Mr. Fitzpatrick seconded. Motion Passed.

UNSCHEDULED MEMBERS OF THE PUBLIC:

None

OLD BUSINESS:  

Review updates to the Financial Policy and Animal Control Policy.

Discussion ensued.  Copies were provided for the Board to review. A motion was made by Mr. Fitzpatrick to table until next meeting on August 3rd. Ms. Dowling seconded.

Motion Passed.

RENTAL & LANDLORDS RELEIF PROGRAMS:

Ms. Huber read allowed  the email which was sent from Windham Regional Commission of the program available to those that were affected by the COVID 19. Additional information is available on VHFA website VSHA.

EMPLOYEE EVALUATIONS:

Road Foreman Jay Wilson’s evaluation will be done by Road Commission Christopher Williams and Michael Fitzpatrick. They will meet together before August 3rd.

Ms. Huber volunteered and Ms. Sanborn was recommended to do Administrative Assistant’s Wannetta Powling evaluation, and then provide the information to the rest of the Board members.

Listers have estimated that the new Tax Bills will be sent by the end of July. They would like the Selectboard to set the new Tax Date of September 8th.

Ms. Huber made a motion to set the new Tax Date of September 8th. Mr. Fitzpatrick seconded.

Motion Passed.

NEW BUSINESS:

There are Safety concerns at the swimming area at the intersection of Route 30 and the Williamsville Station Road, better known as “Indian Love Call.”   There are concerns addressing the Safety Procedures, Social Distancing and masks not being worn at these over populated swimming areas.  Adding to the Risk of COVID 19 being spread is adding undue stress on the Emergency Personal answering calls to this area.  There have been increased calls for Rescue, and VT State Troopers.

A letter will be drafted and mailed to our local State Representative Emily Long, as well as Vermont Senators, Dummerston Selectboard, Rock River Preservation, VTrans and Governor Scott will be drafted expressing concerns and asking for recommendations to help protect the local residents, our community and the State.

REMEMBERING the PASSING OF GARY DELIUS:

Honoring the life of Gary Delius, for his dedication to Newfane and the years he served on the Selectboard Honored and Development Review Board.

Each Board member shared bits of Wisdom and Wit they remembered about time spent with Gary both in public and private conversations.

Ken Estey participated with honors of Gary.

HONORING SERVICE OF HENDRIC van LOON:

Windham Regional Commission sent a letter expressing appreciation and gratitude for 45 years of service to the Town of Newfane and The Commission.  The Selectboard would like to have this acknowledgement framed and place on display in the Newfane Town Office.

CORRESPONDENCE:

Dennis Wiswall – Submitted a letter of resignation from the Listers Office, noting health concerns and COVID 19 safety concerns. With regret the Selectboard accepted the letter, and asked that the Administrative Assistant send a thank you letter for his service.

PAY ORDERS:

  • Accounts Payable 21002 in the amount of $41,350.28
  • Accounts Payroll 11459 in the amount of $ 6,438.05
  • Accounts Payroll 11460 in the amount of $ 4,254.30
  • Accounts Payroll 11461 in the amount of $ 4,254.34

 

A motion was made by Mr. Williams and seconded by Ms. Huber to approve the pay orders.

The motion carried.

ADJOURN:

A motion was made by Mr. Williams to adjourn the meeting. Meeting adjourned at 8:30 pm.

Respectfully Submitted, Wannetta Powling