Category Archives: Board of Selectmen Meeting Minutes

Selectboard Regular Meeting Monday, February 5th, 2024

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BOARD MEMBERS PRESENT:   Angela Litchfield, Mike Fitzpatrick, and Ann Golob (Zoom).
Absent: Jeffrey Chevalier and Katy Johnson-Aplin.

PRESENT:  Marion Dowling, Cris White, Austin Rice (BCTV), and Wannetta Powling (Administrative Assistant).
Zoom:  Jay Wilson (Road Foreman). Phone: Melissa Brown (Treasurer),

CALL TO ORDER:  The meeting was called to order at 6:03 p.m. by Selectboard Chair Angela Litchfield.

CONFIRM PROPERLY WARNED:  Powling confirmed the meeting had been properly warned.

ADDITIONS/AMENDMENTS TO AGENDA:  
Golob requested an update on the status agreement between the Town of Newfane and property owners Ross and Triebert. To follow the Road Foreman’s Report.

APPROVAL OF MINUTES:
(taken out of order)

  1. January 16th, 2024, Special Minutes
    Fitzpatrick made a motion to accept the January 16, 2024, special minutes, and Golob seconded.
    Motion passed.
  2. January 22nd, 2024, Regular Minutes
    Fitzpatrick made a motion to accept the January 22nd, 2024, regular minutes, and Golob seconded.
    Motion passed.

    ROAD FOREMAN’S & ROAD COMMISSIONER’S REPORT
  1.  I have not heard anything additional from the trucking companies’ insurance.
  2.  The town attorney is preparing the easement for the Loop Road box culvert.
  3.  We have a proposal from MSK Engineering for the gravel pit work.
  4.  We have been putting out cold patches as we get nice days to patch some holes in the pavement.
  5.  We have submitted the ‘Stream Alteration Permit’ to ANR for the Loop Rd. Culvert.

Fitzpatrick made a motion to accept Road Forman’s Report, and Golob seconded.

Discussion:
3.)  Ron Bell sent an email that he would work on the projects for Newfane this week.
Golob made a motion to approve the contract for MSK Engineering and hold it in case it is needed next week. Fitzpatrick seconded.
Motion passed.

Vote was called
Motion passed

NRCS contract- Litchfield will contact Attorney Fisher to follow up on the agreement between the Town of Newfane and property owners for the shared cost of the work and maintenance of the Rock River repairs.

ADMINISTRATIVE ASSISTANT’S REPORT: 

  1. The Town Report is at the printers. I will review the proof on Friday, the 9th; the reports are expected to be delivered by Tuesday, February 20th.
  2. I attended the VLCT Legislative update last Monday; the current H-629 Delinquent Tax Bill is a concern we should follow closely. Attached is the Bill for your review.
  3. Carol’s memo regarding the renewal of the Liquor License for the Green Mountain Wine Shop.
  4. I have a memo for you to authorize the Treasurer to make this change, which was approved at the January 11th Budget meeting.
    Administrative Assistant: It was confirmed that Powling would be given an additional one dollar per hour and include back pay to be added to the current .45 cents raise to meet the 2024 Cost-of-living increase.

Fitzpatrick made a motion to accept the Administrative Assistant Report, and Golob seconded.

      1.) Litchfield will also review the proof of the Town Report as a second pair of eyes.
3.) Litchfield read the Memo from Town Clerk Carol Hesselbach.
4.) Memo regarding back pay

From Town Clerk:
January 24, 2024
I received an application from the Green Mountain Wine Shop for the renewal of a second-class liquor license. In accordance with your decision last May, I requested that the shop pay the town fee of $70, and I will approve the application when it is received.

 COMMITTEE REPORT:
Williamsville Hall – Steve Levine
Rescheduled

SCHEDULED MEMBERS OF THE PUBLIC:
None

UNSCHEDULED MEMBERS OF THE PUBLIC:
Marion Dowling came to the meeting to discuss her concerns regarding the addition of the citizen-backed article added to the Newfane warning regarding Gaza. Dowling quoted her research from the Vermont Secretary of State. “Not every petition or article must be included in the warning – the topic for discussion must be an issue that the voters have the power to decide.” The January 23, 2024, edition of the Brattleboro Reformer had an article about the addition of this article to be discussed at the town meeting. Dowling was concerned that a small group of residents that show up for floor votes on Articles will end up speaking for the entire Town of 1,700 residents and that the purpose of the Town meeting is to discuss civic Issues and local problems that concern residents, such as Roads, Budgets, and Schools.

Golob stated that the understanding of the Selectboard was that if the petition submitted had the correct number of signatures, it would need to be included in the Warning as an Article. She thanked Dowling for the information and will contact VLCT for more information.

NEW BUSINESS
None

OLD BUSINESS:

  1. Town Beautification (Chevalier)
    None
  2. FEMA buyout of South Newfane General Store (Golob)
    None
  3. ARPA Funds Updates (Golob)
    Resolution for ARPA Allocation

Golob shared information from her meeting with Katy Buckley (VLCT) and Melissa Brown (Treasurer) with recommendations for a resolution for the obligation of the remaining ARPA funds. (Brown was contacted on the phone.)

Discussion ensued:

Golob had a prepared resolution for Selectboard signature to allow the funds to be moved into a different account. Tabled: Until the full Selectboard was in attendance.

  1. Personnel Policy changes/ recommendation (Johnson-Aplin/Chevalier)
    None

CORRESPONDENCE:

  1. DRB Membership Appointment Request David Brown
    Fitzpatrick made a motion to approve David Brown’s appointment to the Development Review Board. Golob seconded the motion.
    Motion passed. Powling will send a letter of appointment to Mr. Brown.
  2. The Newfane Inn and Wellness Center- Lori Damato – Formal request for ARPA funds.
    Golob noted that anyone can apply for the ARPA funds and that Damato was misinformed when she was told that was not the case. To date, the Selectboard has not made grants to businesses and has used the ARPA funds only for non-profit and town needs (such as emergency generators).
    The Selectboard agreed that the work to restore the Newfane Inn has made a meaningful impact on Newfane.
    Tabled: Until the full Selectboard was in attendance to vote.
  3. Bill Morse follows up on the previous letter submitted.
    Morse requested answers on why a specific DRB variance had been granted several years ago. He feels that not every resident application is given the same equal treatment.

Fitzpatrick made a motion for two present Selectboard members to approve Pay Orders. Golob seconded the motion.
Motion Passed
Golob, who was attending the meeting remotely, left at 7:25 p.m.

PAY ORDERS

    1. Payroll # 11663               $ 7,028.01
    2. Payroll # 11664               $ 6,279.31
    3. Payroll # 11665               $ 6,588.47
    4. AP # 24017                      $ 990,014.87

ADJOURN:

Fitzpatrick made a motion to adjourn. The meeting was adjourned at 7:40 P.M.

Respectfully Submitted,
Wannetta Powling,
Administrative Assistant
AG/AL

 

 

 

 

 

PLANNING COMMISSION SPECIAL MEETING MINUTES of January 17, 2024

NEWFANE PLANNING COMMISSION SPECIAL MEETING MINUTES of January 17, 2024

COMMISSION MEMBERS PRESENT: Kate Gehring, Nolan Edgar, Jane Douglas, James Bressor

OTHERS PRESENT: Ann Golob (Newfane Selectboard)

CALL TO ORDER
Kate called the meeting to order at 6:02 PM.

NEW BUSINESS
Conversation with Ann Golob about potential revolving loan fund for housing, use of town ARPA funds:
Ann Golob joined the Commission for a conversation about creating a potential revolving loan fund for housing, using town ARPA funds. Commissioners will research revolving loan funds in other towns and continue the discussion.

ADJOURNMENT
A motion was made by James and seconded by Jane to adjourn the meeting at 6:34 pm.
The motion carried unanimously by voice vote.

Respectfully Submitted,
Nolan Edgar

Selectboard Special Minutes Monday, January 22nd, 2024

NEWFANE SELECTBOARD
Special Meeting Monday, January 22nd, 2024

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https//zoom. Us/join            Meeting ID:  972 2791 1757 Passcode:  352680

BOARD MEMBERS PRESENT:   Angela Litchfield, Katy Johnson-Aplin, Mike Fitzpatrick.
Zoom: Jeffrey Chevalier and Ann Golob.

PRESENT
:
Attorney Robert Fisher, Gordon Bristol, John Walker, Michael Mayer, Merle Tessier (Zoning Administrator), and Wannetta Powling (Administrative Assistant).
Zoom:  Jay Wilson (Road Foreman).

MEETING CALL to ORDER:
The meeting was called to order at 5:04 p.m. by Selectboard Chair Angela Litchfield.

CONFIRM MEETING PROPERLY WARNED:
Powling confirmed the meeting had been properly warned.

ADDITIONS/AMENDMENTS to AGENDA:  
None

SCHEDULED MEMBERS OF THE PUBLIC:
Higher Ground Natural Burial:
Attorney Robert Fisher clarified for the Selectboard its responsibility regarding the driveway access permit that was revoked on September 18th, 2023, for violations of conditions at the Higher Ground Natural Burial on Sunset Lake Road.


Discussion ensued:
The Selectboard heard comments, clarifications, questions, and responses from Gordon Bristol, John Walker, Michael Mayer, and members of the Selectboard; it was determined that the applicant needs to request a Jurisdictional Opinion from Act 250 and there needs to be a Development Review Board hearing on the second revised plan.

This matter is still pending; the Selectboard has not re-instated the access permit. Mayer asked whether he could cut firewood from the proposed Higher Ground Natural Burial site. Fitzpatrick clarified that he should not and should reserve any cutting of firewood to other areas of his property.

The Selectboard agreed to follow the recommendations of Attorney Fisher, and this discussion closed at 6:30 p.m.

OLD BUSINESS:
Budget and Articles.
Treasure Melissa Brown provided budget figures for review for a new highway employee. ARTICLE 5 was changed to “the figure includes wages, benefits, and insurance.” The Selectboard reviewed the remaining articles.


Fitzpatrick made a motion to sign the Warning with corrections as agreed, and Johnson-Aplin seconded.
Motion passed.

  

 ADJOURN:
Fitzpatrick made a motion to adjourn. The meeting was adjourned at 6:55 P.M.

Respectfully Submitted,
Wannetta Powling,
Administrative Assistant

SelectboardSpecial Meeting Tuesday, January 16th, 2024

DRAFT
Special Meeting Tuesday, January 16th, 2024

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https//zoom. Us/join            Meeting ID:  972 2791 1757 Passcode:  352680

BOARD MEMBERS PRESENT:
Angela Litchfield, Jeffrey Chevalier, Mike Fitzpatrick.
Zoom: Ann Golob and Katy Johnson-Aplin.

PRESENT:
Merle Tessier (Zoning), Melissa Brown (Treasurer), Bob Litchfield (Newfane Village), Peter Kelleher (BCTV), and Wannetta Powling (Administrative Assistant).

Zoom:
Jay Wilson (Road Foreman), Ryan Silvestri (New England Municipal Consultants, Ltd), Jane Douglas (Planning Commission), Beckley Gaudette (Lister), Doris Knetchel (Lister), Dan Dewalt.

CALL TO ORDER:
The meeting was called to order at 6:00 p.m. by Selectboard Chair Angela Litchfield.

CONFIRM PROPERLY WARNED:
Powling confirmed the meeting had been properly warned.

ADDITIONS/AMENDMENTS TO AGENDA:  


EXECUTIVE SESSION:
 1 VSA ~313 (a) (3) Employment matter of public officer or employee

Fitzpatrick made a motion to go into Executive Session, and Chevalier seconded. Powling was invited into the Executive Session.
Motion passed.

The Selectboard Entered the Executive Session at 6:04 p.m.

Fitzpatrick made a motion to leave Executive Session and Chevalier seconded.
Motion passed.

The Selectboard Left Executive Session at 6:16 p.m.

The Selectboard will not act; the matter is still pending.

APPROVAL OF MINUTES:

  1. January 2nd, 2024, Special Minutes
    Fitzpatrick made a motion to accept the January 2nd, 2024, Special Minutes, and Chevalier seconded.
    Motion passed. Golob abstained.
  1. January 4th, 2024, Budget Minutes
    Fitzpatrick made a motion to accept the January 4th, 2024, Budget Minutes, and Johnson-Aplin seconded.
    Motion passed. Golob abstained.
  1. January 11th, 2024, Budget Minutes
    Chevalier made a motion to accept the January 11th, 2024, Budget Minutes, and Johnson-Aplin seconded.
    Motion passed. Fitzpatrick abstained.

 

ROAD FOREMAN’S & ROAD COMMISSIONER’S REPORT:

  1. I talked with Christina from Sedgwick, who is an adjuster handling the Adams Hill Bridge. So far, she has asked for a copy of the invoice and additional pictures. In the last email this afternoon, she asked where to send the check.
  2. I have a message into Bob Fisher’s office to prepare the ROW paperwork for the Loop Road box culvert.
  3. Bill Jewell is trying to find a new engineer to get the phasing mapping done for RSG.
  4. I had a meeting with NRCS in Williamsville Village, and they determined that the log pile did not pose a threat to bridges downstream. We should be getting the official determination letter soon.

Fitzpatrick made a motion to accept Road Forman’s Report, and Chevalier seconded.
Discussion:
Landowners Ross and Triebert will be informed of the progress of the Rock River flood mediation project as developments occur.


Johnson-Aplin made a motion to have Sanborn sign the NRCS contract, Fitzpatrick second.
Motion passed.

ADMINISTRATIVE ASSISTANT’S REPORT:
No report

COMMITTEE REPORT:
None

SCHEDULED MEMBERS OF THE PUBLIC:
The following agencies and organizations gave a three to five-minute explanation of the program and services they provide to Newfane, Williamsville, S. Newfane, and Brookside residents and how the funds they are requesting will be used.

  • Incorporated Village of Newfane – Bob Litchfield, Village Trustee

UNSCHEDULED MEMBERS OF THE PUBLIC:
None

NEW BUSINESS
None

OLD BUSINESS:
Budget and Article Items

Office of Lister – Doris Knetchel, Beckley Gaudette, and Ryan Silvestri (New England Municipal Consultants, Ltd) presented clarifying information regarding Lister’s budget and the Assessor’s new contract. Listers are required to have additional training to comply with the new State regulations. It was mentioned that it is currently necessary to maintain local control from citizen Listers. The Assessor could hear any appeals during grievance and strengthen the Towns Grand List. A recommendation was made to add $8,000 for FY 2025 and the following year to cover the anticipated expense of town-wide reappraisal in 2027.


Golob made a motion to authorize Sanborn to sign the
New England Municipal Consultants contract, and Fitzpatrick seconded.
Motion Passed.

Zoning Administrator-FY, 2025 wages increase.
Discussion:
It was agreed that a three-dollar raise for the part-time (eight hours per week) position was justified; finding people to fill these needed hours is becoming difficult. This increase will increase the Zoning Administrator to $20 per hour on July 1st.

Town Beautification (Chevalier)
No updates

FEMA buyout of South Newfane General Store (Golob)

No updates

ARPA Funds Updates (Golob)
No updates

Personnel Policy changes/ recommendation (Johnson-Aplin/Chevalier)
No updates

CORRESPONDENCE:
None

Golob and Johnson-Aplin attended remotely and left the meeting at 7:20 p.m.

PAY ORDERS

    1. Payroll # 11661                $6,342.10
    2. Payroll # 11662                $9,780.42
    3. AP # 24016                       $43,328.92

Chevalier made a motion to approve pay orders, and Fitzpatrick seconded.
Motion passed.

ADJOURN:

Fitzpatrick made a motion to adjourn. The meeting was adjourned at 7:40 P.M.

Respectfully Submitted,
Wannetta Powling,
Administrative Assistant
SC/ AEL

 

 

 

 

Draft of the Budget Minutes Thursday, January 11th, 2024

Draft of the Minutes for the
Budget Meeting Thursday, January 11th, 2024

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https//zoom. Us/join            Meeting ID:  972 2791 1757              Passcode:  352680

BOARD MEMBERS PRESENT:
Angela Litchfield, Katy Johnson-Aplin, Ann Golob (Zoom), and Jeffrey Chevalier.
Absent Mike Fitzpatrick

OTHER PRESENT:
Jay Wilson (Road Foreman), Melissa Brown (Treasurer- Zoom), Carol Ross, Chris Triebert and Wannetta Powling (Administrative Assistant).

CALL TO ORDER:
The meeting was called to order at 5:00 p.m. by Chair Angela Litchfield.

MEETING WARNING:
Powling confirmed that the meeting was properly warned.

ADDITIONS/ AMENDMENTS TO AGENDA:
ARPA funds were requested from the Windham Historical Society.

Natural Resources Conservation Services (NRCS) contract and town-split with landowner.

REPORTS:
None

MEMBERS OF THE PUBLIC:
None

OLD BUSINESS:
Town Report Design
It was agreed that the changes made to the photo would be used for the Town Report cover.

Natural Resources Conservation Services (NRCS)

Discussion ensued,

Golob discussed the construction sponsor’s share of $26,539 to be split between the property owner and the Town. Wilson confirmed that he had spoken with one of the owners and that the split was fair, that if the Town were to do the work to protect the Bridge abutments, they would not go beyond seventy-five feet.
Addendum: Before the meeting adjourned, Carol Ross and Chris Triebert confirmed that they would agree to the work to protect their property, providing that it did not exceed $13,500. The town attorney will be contacted to draw up a contract.

ARPA:  A vote-backed petition was submitted requesting ARPA funds for the continued renovation work at the Windham Historical Society.

Discussion ensued.

Golob made a motion to move forward with an Article for Windham Historical Society and let the voters decide the fund’s request, which Chevalier seconded.

Motion passed 4/0.

NEW BUSINESS:

Expenditures:
Brown told the Selectboard that she had called and had spoken with Ryan Silvestri from New England Municipal Consultants. She learned that the current Assessor contract had expired at the end of December.
The new contract was emailed to Brown for the Board to review. It was mentioned that Listers be included in making recommendations regarding the new contract. Brown will invite both Listers and Ryan from NEMC to the Tuesday Selectboard meeting to help finalize the department budget for the Listers office.

 

Administrative Assistant:

It was confirmed that Powling would be given an additional one dollar (backpay) to be added to the current .45 cents raise to meet the 2024 cost-of-living increase.

 

Treasure and Town Clerk:

Brown mentioned that she had made a comparison with other towns and that Newfane paid less than the $25 per hour average.

Discussion:

It was agreed to put a two-dollar increase in the FY 2025 budget for the Treasurer and Town Clerk to bring their salary to $24.98 per hour.

 

Listers:

The budget and contracts will be discussed at the Tuesday Selectboard meeting.

Zoning Administrator:

With limited information regarding budget requests and a pending Executive Session scheduled, the Selectboard will table further discussion pending the Executive Session.

 

Social Appropriations:
A member from the Newfane Village Trustees will be able to present at the Selectboard meeting on Tuesday night.

Articles:
Discussion:

Updates will be made and available for the January 16th meeting for the Selectboard to review.

ADJOURN:
Johnson-Aplin made a motion to adjourn. The meeting was adjourned at 6:26 p.m.

Respectfully Submitted,
Wannetta Powling,
Administrative Assistant

 

Selectboard Special Meeting Agenda Tuesday, January 16th, 2024

Please Note: Newfane will now require Zoom participants to remain muted. If they wish to be recognized, they must raise their hand, and the Chair will identify them before being un-muted.

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  • CALL MEETING TO ORDER
  • CONFIRM PROPERLY WARNED
  • ADDITIONS/AMENDMENTS TO THE AGENDA
  • EXECUTIVE SESSION
             1 VSA ~313 (a) (3) Employment matter of public officer or employee
  • APPROVAL OF MINUTES
    1. January 2nd, 2024 Special Minutes
    2. January 4th, 2024 Budget Minutes
    3. January 11th, 2024 Budget Minutes
  • ROAD FOREMAN’S & ROAD COMMISSIONER’S REPORT
    1. Natural River Conservancy project # 362 Dover Road- Parish Hill Road.
  • ADMINISTRATIVE ASSISTANT’S REPORT
  • COMMITTEE REPORT
  • SCHEDULED MEMBERS OF THE PUBLIC (3-5 Minutes)
    1. Incorporated Village of Newfane- Village Trustee
  • UNSCHEDULED MEMBERS OF THE PUBLIC
  • NEW BUSINESS
  • OLD BUSINESS / FOLLOW-UP ITEMS (10 Minutes per topic)
    1. Budget and Article Items
    2. Town Beautification (Chevalier)
    3. FEMA buyout of South Newfane General Store (Golob)
    4. ARPA Funds Updates (Golob)
    5. Personnel Policy changes/ recommendation (Johnson-Aplin/Chevalier)
  • CORRESPONDENCE
  • PAY ORDERS
  • ADJOURN

Thursday, January 4th, 2024, Budget Minutes

NEWFANE SELECTBOARD
Budget Meeting Thursday, January 4th, 2024 


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: https//zoom. Us/join            Meeting ID:  972 2791 1757              Passcode:  352680

BOARD MEMBERS PRESENT:
Angela Litchfield, Katy Johnson-Aplin, Ann Golob (Zoom), Jeffrey Chevalier, and Mike Fitzpatrick

OTHER PRESENT:
Jay Wilson (Road Foreman), Melissa Brown (Treasurer- Zoom), and Wannetta Powling (Administrative Assistant).

CALL TO ORDER and MEETING WARNING:
The meeting was called to order at 6:01 p.m. by Chair Angela Litchfield. Litchfield asked if the meeting was properly warned. Powling confirmed that it was.

ADDITIONS/ AMENDMENTS TO AGENDA:
The Hazard Mitigation Plan and the NRCS agreement will be added under Old Business.

REPORTS:
None

MEMBERS OF THE PUBLIC:
None

OLD BUSINESS:
Town Report Design– Johnson-Aplin found a photo at the Wardsboro Town office. Powling and Chevalier will edit the photo for use on the cover of the Town Report.

Town Beautification- Chevalier
The Newfane invites artists and community members to the “Take a Seat” press release, ready to be submitted. Powling will forward this to Chris Mays at the Brattleboro Reformer and Jeff Plotter at the Commons. Applications are available, and the application submission deadline is February 15th, 2024.

Hazard Mitigation Plan

Windham Regional Commission made the necessary corrections to the Hazard Mitigation Plan.

 Golob made a motion to adopt the HMP, and Chevalier seconded the motion.

Motion passed.

Natural Resources Conservation Services (NRCS)

Discussion ensued,

Golob agreed to contact the property owners at # 362 Dover Rd to discuss the construction sponsor’s share of $26,539 to be split with the town.
It was tabled until the January 16th Selectboard Meeting.

NEW BUSINESS:

Expenditures:

Social Appropriations:
The social appropriations appointments are completed; the Incorporated Village of Newfane could not make their appointment due to illness. The Selectboard wanted to confirm that the applications were what would appear in the report.

The Highway Department:

Litchfield and Fitzpatrick completed employee reviews for the Highway Department with Christopher Williams, a proposed pay increase of one dollar for all the road crew.

 

Administrative Assistant:

Johnson-Aplin and Chevalier completed the reviews and have recommended that Powling be given an additional one dollar (back pay) to be added to the current .45 cents raise to meet the cost-of-living increase.

 

Zoning Administrator:

 Johnson-Aplin and Chevalier completed the review- information was not included in tonight’s discussion.

 

New Employee for the Road Crew
Discussion:

Golob recommended creating a clear explanation for the Town Meeting as to why you would need to increase our budget by $100,000 when the state and school budget already takes a substantial portion.

Articles:  Deborah Luskin and Powling have been reviewing and editing the articles. The first draft of the report goes to the printers on January 19th.

ADJOURN:

Johnson-Aplin made a motion to adjourn. The meeting was adjourned at 7:40 P.M.

Respectfully Submitted,
Wannetta Powling,
Administrative Assistant

Selectboard Special Meeting Tuesday, January 2, 2024

NEWFANE SELECTBOARD
Special Meeting Tuesday, January 2, 2024

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BOARD MEMBERS PRESENT:   Angela Litchfield, Katy Johnson-Aplin, Jeffrey Chevalier, and Mike Fitzpatrick.
Absent:  Ann Golob.

PRESENT:   Henriette Mantel, Joan Weir, Steve Levine, Kate Conway (Williamsville Hall Committee), Gordon Bristol, Michael Mayer (Natural Burial Ground), Bill Morse, Austin Rice (BCTV), and Wannetta Powling (Administrative Assistant).

Zoom:  Jay Wilson (Road Foreman), Lindsay Bertram, Kristine Wright.

CALL TO ORDER:
The meeting was called to order at 6:00 p.m. by Selectboard Chair Angela Litchfield.

CONFIRM PROPERLY WARNED:  Powling confirmed the meeting had been properly warned.

ADDITIONS/AMENDMENTS TO AGENDA:  
None

APPROVAL OF MINUTES:

  1. December 18th, 2023, Regular Minutes

Fitzpatrick made a motion to accept the December 18th, 2023, Regular Minutes, and Johnson-Aplin seconded.
Motion passed.

ROAD FOREMAN’S & ROAD COMMISSIONER’S REPORT:

  1. I heard back from the trucking company that damaged the Adams Hill bridge. The representative for the trucking company felt we would hear from the insurance company adjusters this week or at the beginning of next week.
  2. The Depot Rd. Box culvert is on track for next spring.
  3. I have been in contact with Bill Jewell and Ron Bell, trying to get the new site plans for the gravel pit so RSG can redo the sound study.
  4. The flooding damage from the rainstorm a couple of weeks ago caused a moderate amount of damage, and we have repaired most of the damage from that storm.
  5. Everett from Hammond Engineering is doing a contract for the Loop Road box culvert construction, and I have attached it.
  6. I have a meeting with NRCS tomorrow morning to look at the logs behind Williamsville Village. Nancy Rysz was informed of the meeting.

Discussion ensued:

Adams Hill Bridge:
The insurance broker has spoken with Wilson, and the claim is being forwarded to the adjuster to cover $100,000 in damages. Wilson will keep the Board informed.

Access permit reviewed:
# 353 Newfane Hill Road, Wilson, and Road Commissioner Williams reviewed the access and agreed that a culvert is unnecessary at this location due to the flat surface; the applicant is willing to place one if the Town would like to avoid future drainage issues.

Fitzpatrick made a motion to approve the access permit, and Chevalier seconded the motion.
Motion passed.

The vote was called. Motion passed.

ADMINISTRATIVE ASSISTANT’S REPORT: 

  1. I have been making progress on the Town Report.
  2. The Committee reports are due; I still need the following reports from the Planning Commission and the Road Commissioner.
  3. Animal Control Officer Ashley Pinger is scheduling six rabies clinics at the Williamsville Hall starting on Monday, January 8th, from 9-10 am, and then every other Monday; the last one will be on March 18th.
  4. We are out of the free COVID-19 Tests at the Town Office. I know you can go online to the Vermont Department of Health and order four free tests to be sent to your home.
  5. I have attached the recent STARS Report to my report.
  6. The deadline for filing your petition for the election is Monday, January 29th, at 5 p.m.

Fitzpatrick made a motion to accept the Administrative Assistant’s report, and Chevalier seconded.

Discussion ensued:

Follow up on adopting the Hazard Mitigation Plan.

Litchfield brought to the attention of the board that Golob had seen that there was information that needed to be updated in the Hazard Mitigation Plan before signing and read those updates to the rest of the board.

The board agreed to having the changes made and Litchfield agreed to contact Windham Regional Commission and have the corrections made for approval at Thursday night’s budget meeting.

The vote was called. Motion passed.


COMMITTEE REPORT:

Williamsville Hall Committee, Steve Levine, and Kate Conway updated the Board on repairs that have been completed at the Hall.
The chimney was taken below the roofline and capped off and the slate roof was repaired. Randy Clark completed the addition of the roof over the outside stairway.

Three areas of mold were being dealt with. Due to the dampness of the building, it was mentioned that installing a dehumidifier is an option that is being considered as a solution. The pillars in the underground storage-basement area are still in need of repair. Contractors have investigated the problem, but no one has gotten back to Levine to do the work.

Budget information was also mentioned; Levine will provide the Board with the figures to be discussed at the Thursday night budget meeting.

SCHEDULED MEMBERS OF THE PUBLIC:
The following agencies and organizations gave a three to five-minute explanation of the program and services they provide to Newfane, Williamsville, S. Newfane, and Brookside residents and how the funds they are requesting will be used.

  1. NewBrook PTO – Lindsay Bertrum
  2. Williamsville School Preservation- Joan Weir
  3. Timson Hill Preschool – Kristina Wright
  4. Incorporated Village of Newfane- David Lucido was not able to attend.
  5. Newfane Cemetery Association- Henriette Mantell

UNSCHEDULED MEMBERS OF THE PUBLIC:
Bill Morse wanted to know the status of the Zoning violations he felt were mishandled by the Zoning Administrator and the Development Review Board.

Chair Litchfield mentioned that people are looking into the situation and would like to reassure Morse it will be addressed as soon as possible.

NEW BUSINESS
None
OLD
BUSINESS:

  1. Natural Burial Ground Site Plan Update:

Discussion ensued:

Information was provided to the Selectboard. All the information that has been given to the board has been provided to the Town Attorney and it was agreed that Litchfield will invite the Town Attorney to the January 16th meeting for discussion on the various aspects of the project.

 

  1. Town Beautification suggestions (Chevalier)
    An update to be given at the Budget meeting on Thursday.
  1. FEMA buyout of South Newfane General Store (Golob)
    None
  1. ARPA Funds Updates (Golob)
    None
  2. Personnel Policy Recommendations (Johnson-Aplin).
    None

CORRESPONDENCE:
Windham County Historical Society sent a letter requesting additional ARPA funds to aid in the renovation efforts of the former Jail and Sheriff’s department.

PAY ORDERS

  1. Payroll # 11659                               $ 6,614.56
  2. Payroll # 11660                               $ 6,058.93
  3. AP # 24015                                      $ 116,494.46

 Fitzpatrick made a motion to approve the pay orders, and Chevalier seconded the motion.
Motion passed.

 ADJOURN:

Fitzpatrick made a motion to adjourn. The meeting was adjourned at 7: 20 P.M.

Respectfully Submitted,
Wannetta Powling,
Administrative Assistant

NEWFANE SELECTBOARD MINUTES

Regular Meeting Monday, December 18th, 2023

https://us06web.zoom.us/j/97227911757#success (copy and paste the link into your web browser)
https//zoom. Us/join            Meeting ID:  972 2791 1757 Passcode:  352680

BOARD MEMBERS PRESENT:   Angela Litchfield, Katy Johnson-Aplin, Jeffrey Chevalier, Mike Fitzpatrick (phone), and Ann Golob (Zoom).

PRESENT:  Nancy Rysz, Marie Tattersall, Ryan Kelly, Kate Gehring (Moore Free Library), Merle Tessier (Zoning), Gordon Bristol, John Walker, Michael Mayer (Natural Burial Ground), Richard Marek, Doris Knetchel (Phone/Lister), Austin Rice (BCTV), and Wannetta Powling (Administrative Assistant).

Zoom:  Jay Wilson (Road Foreman), Ryan Silvestri (New England Municipal Consultants, Ltd), Jane Douglas (Planning Commission), Deborah Luskin, Christine Howe, Libby Bennett, Beckley Gaudette, Gloria Cristelli, and Jean B.

CALL TO ORDER:  The meeting was called to order at 6:00 p.m. by Selectboard Chair Angela Litchfield.

CONFIRM PROPERLY WARNED:  Powling confirmed the meeting had been properly warned.

ADDITIONS/AMENDMENTS TO AGENDA:  

APPROVAL OF MINUTES:

  1. December 4th, 2023, Regular Minutes

Johnson-Aplin made a motion to accept the December 4th, 2023, Regular Minutes, and Golob seconded. Motion passed.

  1. December 11th, 2023, Budget Minutes

Johnson-Aplin made a motion to accept the December 11th, 2023, Budget Minutes, and Golob seconded. Chevalier abstained. Motion passed.

 

ROAD FOREMAN’S & ROAD COMMISSIONER’S REPORT:
No report – due to the flooding.

Discussion ensued:

Adams Hill Bridge –Litchfield mentioned that the bridge work was completed. Wilson is still attempting to get insurance information from the tractor-trailer company for the damages to the bridge.

The Box Culvert on Loop Rd, Litchfield, read the report from Engineer Everett Hammond from Springfield, VT. Following his recommendation and that information from Wilson regarding doing the soil testing of the stream bank, this will allow blocks to be used, effectively saving the Town $38,000.

  • Daniels Construction, Ascutney VT                                       $439,921
  • Renaud Brothers, Vernon VT                                                 $366,951
  • Blue Mountain Trucking S. Ryegate VT                                $803,850
  • Bazin Brothers Westminster VT                                           $567,143
  • Clayton Davenport Trucking Greenfield MA                      $750,256
  • Fitzpatrick Excavating Wardsboro VT                                  $339,892

Johnson-Aplin made a motion to go with the low bid submitted by Fitzpatrick Excavating and to do the soil testing. Chevalier seconded. Motion passed 4/0/1 Fitzpatrick abstained.

Emergency Watershed Protection / The Natural Resources Conservation Service (NRCS)
An email letter from Michael Lapointe was shared with the property owners who were part of a site inspection on October 4th, 2023. Of the nine sites that were visited, it was determined that only one would be eligible for EWP assistance. Nancy Rysz, a resident of Baker Brook Road, disagreed with the assessment and would like the Town to advocate for her situation and protect the foundation of her home.  It was unclear to her why it didn’t meet funding.  Wilson will be speaking with EWP later this week on another project and will try to get further information on what may be available to help those residents who were not eligible.

Golob wanted clarification on the project that was eligible for EWP. Wilson explained that the funds would come from the state sometime in 2024, but there would be a percentage of a match that the Town and the property owner would need to figure out.

Natural Burial Ground Site Plan Update:
Zoning Administrator Merle Tessier started the discussion by asking Wilson if he had approved a revised site plan.
Wilson said that he had met with the engineer at the site and explained what the town required of the access permit. Wilson stated “20’ level of the Town road and the size of the culvert set along the access to Sunset Lake Road; that is all the access permit requires. Anything else is beyond our scope.”

Tessier gave a status update on the current project, stating that he has not been given the final approved documents from ACT 250 on the revised site plan. Z.A. considers this project to be on HOLD.
Tessier mentioned that situations have occurred during this application process and that there are certain situations that he is not qualified to handle (he has no engineering background). As a result, it would be prudent to review the Town’s current BYLAW and amend for any additional cost of reviewing an application, such as retaining an independent engineer that would evaluate specific projects for the Town.

Golob asked for clarification on what the issue is before the Selectboard tonight.

Michael Mayer sent an email in the early hours of Monday, December 18th, with an update on what he felt addressed the town’s concerns.

John Walker mentioned that the stamped engineer plans submitted by Bell Engineer were the approved plans that were approved by ACT 250. The revised plans are not stamped by the engineer or approved as the revised site plan by the ACT 250 office.

Gordon Bristol said it was premature for the Selectboard to act based on the information sent to the Board at 1:28 am this morning and based on the information in the warning posted for tonight’s meeting, “Natural Burial Ground Site Plan Update.”

Bristol explained that this is covered in the Vermont Right to Know Law.

Fitzpatrick mentioned that Wilson should bring his recommendation to the Selectboard, and the Selectboard should hold a hearing. Fitzpatrick feels that it is important for the neighbors to agree to the changes made to the revised site plan.

Golob summarized that Wilson would need to make a recommendation to the Board. And if there were any other conditions, it would be up to ACT 250.
Tessier confirmed that a Violation of conditions was sent, and in the notice was a stop work if conditions were not met.

Litchfield asked to end the discussion and bring it back to the Board for a decision.

Golob recommended that,

  1. Wilson will provide the Selectboard with a recommendation on the Town access permit.
  2. Letter from the Zoning Administrator regarding the status of outstanding issues that were sent in the notice of Violations.
  3. Litchfield will check with the town attorney if the neighbor has issues that the town needs to address regarding the ACT 250 permit or if the ACT 250 office would address.
  4. Johnson-Aplin would like to hear directly from ACT 250 on what they agree to regarding this application. Attorney Fisher may need to contact them on the Town’s behalf.

Natural Burial Ground:  Tabled until the meeting on January 2nd, 2024.

ADMINISTRATIVE ASSISTANT’S REPORT: 

  1. Town Report Update: I have started collating the items that I have; I still need to have the remaining Committee Reports to me by Christmas. I plan to send out weekly reminders. My first draft goes to the printers by January 19th.
  2. Deborah Luskin is reviewing the Draft of the Warning and may have additional recommendations for you.
  3. I have completed my self-evaluation, and I am looking forward to my review. Do you have a date for us to meet?
  4. I have an updated vendor and subcontractors list of those who received payments over $600 this year; I mailed out thirteen forms on Friday in anticipation of the Treasures workers comp audit in the spring.
  5. The New Hazard Mitigation Plan that came from Windham Regional Commission needs to be adopted, the Village of Newfane Trustees have already signed.

 

Chevalier made a motion to accept the Administrative Assistant’s report and Johnson-Aplin seconded.

Discussion ensued:
A review of the Articles will be concluded at the next budget meeting.

Administrative and Zoning Administrator reviews will be done on Tuesday, December 19th at 1 pm.

The New Hazard Mitigation Plan will be tabled until January 2nd, 2024.

The vote was called. Motion passed.


COMMITTEE REPORT:

Lister Office– Doris Knetchel with Ryan Silvestri (New England Municipal Consultants, Ltd).
Presented information regarding the Lister’s budget of $48,110, which is less than last year.

There will be three open Lister positions on the voter’s ballot at the Town Meeting in March. Listers are required to have additional training to comply with the new State regulations. The Town-wide reappraisal fund comes from the State of Vermont at $8.25 per parcel, and it is recommended that the Town budget an additional $8,000 for this year and next year to cover the expense of reappraisal.

SCHEDULED MEMBERS OF THE PUBLIC:
The following agencies and organizations gave a three to five-minute explanation of the program and services they provide to the residents of Newfane, Williamsville, S. Newfane, and Brookside and how the funds they are requesting are going to be used.

  1. E VT Transit (The Moover) –Christine Howe
  2. Groundworks – Libby Bennett
  3. Moore Free Library – Beckley Gaudette
  4. Senior Solutions –Gloria Cristelli
  5. Historical Society Windham County- Richard Marek

Golob recommended that Christine Howe amend her report and include the efforts for funding for improved travel on the RT 30 corridor.

UNSCHEDULED MEMBERS OF THE PUBLIC:
Historical Society Windham County -Richard Marek
Requested ARPA funding consideration: local funding is tight. A formal letter of request for ARPA funds will be submitted. A decision will be made at a future meeting. A petition is available to be submitted to have an ARTICLE on the warning for funding from the Town’s budget if no ARPA funds are available.

NEW BUSINESS
None

OLD BUSINESS:

  1. Town Beautification suggestions (Chevalier)
    Press release to be sent out at the beginning of the New Year.
  1. FEMA buyout of South Newfane General Store (Golob)
    None
  1. ARPA Funds Updates (Golob)
    Contact efforts have been made, Golob will do a follow-up in the New Year.
  1. Personnel Policy Recommendations (Johnson-Aplin).
    None

 

CORRESPONDENCE:
None

Golob and Fitzpatrick attended remotely and left the meeting at 8:21 p.m.

PAY ORDERS

  1. Payroll # 11656                $5,346.85
  2. Payroll # 11657                $100.00
  3. Payroll # 11658                $5,593.01
  4. AP # 24013                       $102,255.34


ADJOURN:

Johnson-Aplin made a motion to adjourn. The meeting was adjourned at 8:40 P.M.

Respectfully Submitted,
Wannetta Powling,
Administrative Assistant
AL

 

 

Selectboard Budget Meeting Monday, December 11th, 2023

 https://us06web.zoom.us/j/97227911757#success
(copy and paste the link into your web browser

https//zoom. Us/join            Meeting ID:  972 2791 1757              Passcode:  352680

BOARD MEMBERS PRESENT:
Angela Litchfield, Katy Johnson-Aplin, and Ann Golob (Zoom).
Absent: Jeffrey Chevalier and Mike Fitzpatrick

OTHER PRESENT:
Jay Wilson (Road Foreman), Melissa Brown (Treasurer), Lance Lindgren (Traffic Calming Committee), Sue Berg (TCC), Greg Record (Conservation Commission), and Wannetta Powling (Administrative Assistant).

ZOOM:
Henriette Mantel (TCC)

CALL TO ORDER and MEETING WARNING:
The meeting was called to order at 6:01 p.m. by Chair Angela Litchfield. Litchfield asked if the meeting was properly warned. Powling confirmed that it was.

ADDITIONS/ AMENDMENTS TO AGENDA:
None

REPORTS:
Traffic Calming Committee (TCC)
Lance Lindgren presented a letter to the Selectboard that represented the “months of research, exploration, and discussion we have come up with the following information we would like to present to you so we can solve this problem together. We just want people to slow down, stop speeding, and make our roads safer.”

The letter acknowledges the number of hours currently contracted with the Windham County Sheriff’s Department, including the frustration with the limited number of stops resulting in tickets being issued. Traffic Committee members suggest that the WCSD target specific locations with reduced speed limits. They are asking for the WCSD to be more accountable for time spent in Newfane and the Villages; they would like to see improvements in the next six months before recommending renewing the contract or increasing the number of hours in the agreement.

Discussion ensued.
Litchfield recommended that Committee Chair Katy Johnson-Aplin send the letter to Sheriff Anderson to see if there is any response.
Golob recommended creating an article for the votes to decide whether to increase the Law Enforcement Budget.

Johnson-Aplin, along with Wilson, has reviewed the Newfane Traffic Ordinance and has recommendations for the Selectboard to consider and re-adopt. VLCT will be consulted on the proposed changes, and a New (Amended) Traffic Ordinance will be considered after the Town Meeting when other policies are re-adopted.

MEMBERS OF THE PUBLIC:
Conservation Committee member Greg Record asked the Selectboard if they could offer financial support to do some tree cutting on the trails by the Town Garage. The Conservation Committee was first started in 1998, “there is a beautiful view on what is known as “Laura’s landing.” Over the years, it has obstructed the view; if something is not done, we will lose it. 2010 was the last time cutting was done, costing $800.

If the Committee were to provide estimates for the needed cutting, would the Selectboard consider adding this to the budget? Record asked. Litchfield mentioned the possibility of using ARPA funds.

Record agreed to get quotes for the work and contact the Board again.

OLD BUSINESS:
Town Report Design– Johnson-Aplin will go over to the Wardsboro Town Office and retrieve three good-quality options for the cover.

NEW BUSINESS:

Expenditures:
Wilson provided additional figures for capital improvements.
 
Follow-up items:

  1. Employee reviews will be completed by the end of December to determine pay raises for the final budget figures. Litchfield and Fitzpatrick, with Christopher Williams, will complete Highway Department reviews. Johnson-Aplin and Chevalier will conduct the Administrative Assistant and the Zoning Administrator reviews.
    The Highway Depart is completed.

2.  Powling was asked to provide the Selectboard with a wage comparison from other towns.
They are done / Tabled until a future meeting when reviews are done.

3.  Powling and Brown will work on a wage and benefit package and overtime for a potential new employee for the road crew.
They are done / Tabled until a future meeting when reviews are done.

Articles:  Powling confirmed that she had started working on the articles.

Warnings: Deborah Luskin and Powling will review the warning before the meeting on December 18.

Social Appropriations: There are currently two more meetings to hear from agencies asking for appropriation funding; the last appointment is scheduled for Tuesday, January 2nd.

ADJOURN:

Johnson-Aplin made a motion to adjourn. The meeting was adjourned at 7:50 P.M.

Respectfully Submitted,
Wannetta Powling,
Administrative Assistant
AL

 

Selectboard Regular Meeting Monday, December 4th, 2023

Selectboard Regular Meeting
Monday, December 4th, 2023
https://us06web.zoom.us/j/97227911757#success
(copy and paste the link into your web browser)
https//zoom. Us/join            Meeting ID:  972 2791 1757 Passcode:  352680

BOARD MEMBERS PRESENT:   Angela Litchfield, Katy Johnson-Aplin, Mike Fitzpatrick (phone), Jeffrey Chevalier (Zoom), and Ann Golob (Zoom).

PRESENT:   Dan Dewalt (RCJSVT), Maia Segura (S. Newfane Community Assoc.) Daimian Lix, Peter Webster, Austin Rice (BCTV), and Wannetta Powling (Administrative Assistant).

Zoom:  Jay Wilson (Road Foreman), Jane Douglas (Tai Chi, Planning Commission), Kate Gehring (Planning Commission), Jeryl Julian Cisse (WRVMA), Samantha Prince (WCSP), Vickie Sterling (Women’s Freedom Center, Steven Meyer (L&G Ed. Foundation), and Alice Bradeen (HCRS).

CALL TO ORDER:  The meeting was called to order at 6:00 p.m. by Selectboard Chair Angela Litchfield.

CONFIRM PROPERLY WARNED:   Powling confirmed the meeting had been properly warned.

ADDITIONS/AMENDMENTS TO AGENDA:    Litchfield indicated that the Planning Commission will attend during Committee Reports and provide updates from Saturday’s Village Walk About.

APPROVAL OF MINUTES:

  1. November 13th, 2023, Budget Minutes.

Johnson-Aplin made a motion to accept the November 13th, 2023, Budget Minutes, and Chevalier seconded the motion.
Motion passed. Golob and Fitzpatrick abstained.

  1. November 20th, 2023, Regular Minutes

Johnson-Aplin made a motion to accept the November 20th, 2023, Regular Minutes, and Fitzpatrick seconded.
Motion passed. Chevalier and Golob abstained.

  1. November 20th, 2023, BLC Minutes

Fitzpatrick made a motion to accept the November 20th, 2023, BLC Minutes, and Johnson-Aplin seconded the motion.
Motion passed. Chevalier and Golob abstained.

  1. November 27th, 2023 Budget Minutes

Fitzpatrick made a motion to accept the November 27th, 2023, Budget Minutes, and Johnson-Aplin seconded the motion.
Motion passed.

 

ROAD FOREMAN’S & ROAD COMMISSIONER’S REPORT:

  1. The Adams Hill Bridge should have been completed this afternoon, and it came out very good, the guardrail was being put on this afternoon. Butch Cersosimo provided all the stone that was needed for the project at no charge.  I have not heard any more from the insurance company for the trucking company.
  1. We are applying for additional funding for the Depot Rd. Box culvert. I need a letter of support from the Selectboard; we are asking for an additional $59,200.  I got a letter of support from WRC as well.
  1. There is nothing new with the sound study yet for the gravel pit.
  1. Now that winter is here, I would like to remind people not to park on the road.
  1. We have bids for the Loop Road box culvert.

Johnson-Aplin made a motion to accept the Road Foreman & Road Commissioners report and Fitzpatrick seconded.

Discussion ensued:

 Golob made a motion to send a letter of Support for the Depot Road Box Culvert grant application and Fitzpatrick seconded. Motion passed.

  1. Loop Road Box Culvert Bids will be tabled until the meeting on December 18.
    The vote was called. Motion passed.

ADMINISTRATIVE ASSISTANT’S REPORT:

  1. There are currently eleven appropriation appointments for December 18th; this should complete the last of the appointments. Would you like to split these and have the last appointments on January 2nd?

  2. I need to have the Committee and Officers Reports to me by Christmas. I have sent out email reminders today.
  3. I will need to send the first draft to the printers by January 19th.
  4. I have been given an ARPA request that is attached to my report from Jane Douglas, who teaches Tai Chi at Williamsville Hall.

(Previously Discussed in Road Foreman’s Report)

  1. The bids for the Box Culvert on Loop Rd. were opened and forwarded to the Engineer, Everett Hammond, from Springfield, VT.
    • Daniels Construction, Ascutney VT                                       $439,921
    • Renaud Brothers, Vernon VT                                                 $366,951
    • Blue Mountain Trucking S. Ryegate VT                                $803,850
    • Bazin Brothers Westminster VT                                            $567,143
    • Clayton Davenport Trucking Greenfield MA                       $750,256
    • Fitzpatrick Excavating Wardsboro VT                                   $339,892
  2. I have the engineer’s report attached; I was not sure that you would get the Road Foreman’s report before the start of the meeting.
    Johnson-Aplin made a motion to accept the Administrative Assistant’s report and Fitzpatrick seconded.

Discussion ensued:

  1.  The last eleven appropriations appointments will be split, and the January 2nd meeting will be the last for these appointments.
    4. Jane Douglas shared the request for $1,300 ARPA funds to cover the cost of the installation of the remote thermostat control and the additional cost of heating the hall during the Tai Chi classes for this winter. Tai Chi is an easy exercise that helps older people maintain balance to help prevent falls and is considered a wellness program. This is a one-time request and is not currently covered in the  Williamsville Hall budget.

Fitzpatrick made a motion to use $1,300 ARPA money for the Williamsville Hall request for Tai Chi classes, Golob seconded. Motion passed.
Johnson-Aplin made a motion to accept the Sullivan Powers contract of services. Golob seconded. Motion passed.

The vote was called. Motion passed.

COMMITTEE REPORT:
Lister Office– Doris Knetchel is rescheduled until December 18th.

 Planning Commission – Chair Kate Gehring, Housing

It was interesting to see the village on foot and learn of the Zoning By-Law application process. DRB David Cotton joined the discussion and was able to share information on the application process. Mike McConnell from the WRC (Newfane resident) will share a link from their presentation. The next steps are to gather additional input and make recommendations to amend our zoning bylaw and being mindful of the constraints.  Further discussion will continue at the Jan 11th Planning Commission meeting.

Golob asked what kinds of questions were brought up. Gehring mentioned that questions “were primarily about subdivisions, Access Development Units (ADU), and multi-unit buildings. There is a need to look outside of the village center due to the smaller size of the lots. Again, the question of cost can be daunting and overwhelming, so we feel the need to create a program to help support smaller-scale property owners or individuals to create the additional housing space rather than having big business landowners and developers.”

Golob mentioned again that the town is planning to create a small interest-revolving loan with funds from ARPA and would be reaching out to Gary Fox from Rockingham in the New Year. He is willing to share documents and experiences on how they set up the same kind of fund.

SCHEDULED MEMBERS OF THE PUBLIC:
The following agencies and organizations gave a three to five-minute explanation of the program and services they provide to the residents of Newfane, Williamsville, S. Newfane, and Brookside and how the funds they are requesting are going to be used.

  1. Windham County Safe Place – Exc. Director Samantha Prince
  2. Restorative Community Justice of So. V.T. – Dan Dewalt
  3. Woman’s Freedom Center – Vickie Sterling
  4. West River Valley Mutual Aid – Jeryl Julian-Cisse
  5. Valley Cares – Becca  Schaffer
  6. HCRS – Alice Bradeen, Director of Communications and Fundraising
  7. L&G Educational Foundation – Steven Meyer
  8. Newfane Community Assoc. – Maia Segura

UNSCHEDULED MEMBERS OF THE PUBLIC:
None

NEW BUSINESS
None

OLD BUSINESS:

  1. Town Beautification suggestions (Chevalier)
    Finalizing Documents and would like to bring them for review at the Budget meeting.
  1. FEMA buyout of South Newfane General Store (Golob)
    None
  1. ARPA Funds Updates (Golob)
    None
  1. Personnel Policy Recommendations (Johnson-Aplin).
    Johnson–Aplin had previously sent recommendations from VLCT.  VEMERS has a change that attempts are being made to clarify.

Golob recommends having the Town Attorney review before final adoption.

CORRESPONDENCE:
 Bill Morse Jr. sent a letter addressing the failed attempts of Chair Litchfield to answer his concerns about past Zoning violations not being fixed or fined.

 Golob made a motion to have Litchfield and Johnson-Aplin approve Pay Orders. Fitzpatrick seconded the motion. Motion passed.
Chevalier, Golob, and Fitzpatrick attended remotely and left the meeting at 7:24 p.m.

PAY ORDERS

  1. Payroll # 11654                $ 5,755.21
  2. Payroll # 11655                $ 6,665.17
  3. AP # 24013                       $52,653.48


ADJOURN:
Johnson-Aplin made a motion to adjourn. The meeting was adjourned at 7:30 P.M.

Respectfully Submitted,
Wannetta Powling,
Administrative Assistant
AL

 

Selectboard Budget Meeting Monday, November 27th, 2023

Budget Meeting Monday, November 27th, 2023
https://us06web.zoom.us/j/97227911757#success (copy and paste the link into your web browser https//zoom. Us/join            Meeting ID:  972 2791 1757              Passcode:  352680

BOARD MEMBERS:
Present: Angela Litchfield, Jeffrey Chevalier, Katy Johnson-Aplin, Mike Fitzpatrick, and Ann Golob (Zoom).

OTHER PRESENT:
Melissa Brown (Treasurer), and Wannetta Powling (Administrative Assistant).

CALL TO ORDER and MEETING WARNING:
The meeting was called to order at 6:00 p.m. by Chair Angela Litchfield. Litchfield asked if the meeting was properly warned.

ADDITIONS/ AMENDMENTS TO AGENDA:
None

REPORTS:
None

OLD BUSINESS:
Town Report Design– Discussion took place on the cover.

Dedication –Discussion ensued. Litchfield mentioned she would work with Powling to draft something for the Town Report.

Revenue– Completed.

NEW BUSINESS:

Capital Budget: Progress was made.

Expenditures: Brown mentioned that she had created a new “Debt Service” for the current loans on the bridge bond in South Newfane, equipment purchases, and gravel pit expenses.
 

Budget Review: Progress was made.

Follow-up items:

  1. Employee reviews will be completed by the end of December to determine pay raises for the final budget figures. Litchfield and Fitzpatrick, with Christopher Williams, will complete Highway Department reviews. Johnson-Aplin and Chevalier will complete the Administrative Assistant and the Zoning Administrator reviews.
  2. Powling was asked to provide the Selectboard with a wage comparison from other towns. (progress).
  3. Powling and Brown will work on a wage and benefit package and overtime for a potential new employee for the road crew.
  4. Law Enforcement
    Previously tabled until after the November 15th   meeting with Windham County Sheriff Mark Anderson held a Regional Policing discussion that members of the Selectboard and Powling attended. Anderson spoke of a pilot program for Windham County, saying that there is a need for faster, more reliable emergency services. He will submit a Bill to the Legislature when they start up in January 2024; a letter of support from municipalities interested in the idea but did not obligate the Town.

 

Discussion ensued:
Golob recommended drafting an article for the Law Enforcement Budget so that the residents can express their feelings, fears, and expectations for Law Enforcement duties, responsibilities, and coverage. There is continued discussion about doing a shared patrol with another neighboring town, like Putney–Westminster and Jamaica – Windham.

Items tabled for future budget meetings.

  • Capital Budget
  • Expenditures
  • Open Items
  • Articles including Social Appropriation Donations
  • Salaries
  • Warnings

 

ADJOURN:

Fitzpatrick made a motion to adjourn. The meeting was adjourned at 7:15 P.M.

Respectfully Submitted,
Wannetta Powling,
Administrative Assistant
AL

 

 

 

Selectboard Regular Meeting Minutes Monday, November 20th, 2023

Newfane Selectboard Regular Meeting Monday, November 20th, 2023


https://us06web.zoom.us/j/97227911757#success
(copy and paste the link into your web browser)
https//zoom. Us/join            Meeting ID:  972 2791 1757 Passcode:  352680

 

BOARD MEMBERS PRESENT:   Angela Litchfield, Mike Fitzpatrick, and Katy Johnson-Aplin.
Absent: Jeffrey Chevalier, and Ann Golob.

OTHERS PRESENT:   Jane Douglas (Planning Commission), Bahman Mahdavi (Rock River Players), Austin Rice (BCTV), and Wannetta Powling (Administrative Assistant).

Zoom:  Jay Wilson (Road Foreman), and Kate Gehring (Planning Commission).

CALL TO ORDER:  The meeting was called to order at 6:00 p.m. by Selectboard Chair Angela Litchfield.

CONFIRM PROPERLY WARNED:   Powling confirmed the meeting had been properly warned.

ADDITIONS/AMENDMENTS TO AGENDA:  
Johnson-Aplin requested to add to New Business a discussion of moving the meetings due to the holidays.

APPROVAL OF MINUTES:

  1. November 6th, 2023, Regular Minutes.

Fitzpatrick made a motion to accept the November 6th, 2023, Regular Minutes, and Johnson-Aplin seconded the motion.
Motion passed.

  1. November 6th, 2023, BLC Minutes.

Fitzpatrick made a motion to accept the November 6th, 2023, BLC Minutes, and Johnson-Aplin seconded the motion.
Motion passed.

  1. November 13th, 2023, Budget Minutes.

It was tabled until the next meeting.

 

ROAD FOREMAN’S & ROAD COMMISSIONER’S REPORT:

  1. We will need to vote on the Adams Hill Rd—bridge repair. The insurance company for the trucking company that damaged the bridge has been contacted, and they have pictures and the quote for the repair/replacement.
  2. DMI was able to get the pavement patching done.
  3. We had a price from RSG for the new sound study of $6,900 using the new proposed plan.
  4. The side dressing of the new pavement on South Wardsboro Rd. was completed last week.
  5. The bids must be in for the Loop Road culvert on November 28th.
  6. Wilson requested that the Selectboard send letters to (selected) residents stating there could be potential damage from the snow plows this season.

Fitzpatrick made a motion to accept the Road Foreman & Road Commissioners report, and Johnson-Aplin seconded.

 

Discussion ensued:

It was mentioned that the special meeting on Thursday, November 16th, had not been properly warned and the discussion about the Adams Hill Bridge would be reviewed again this evening.

Fitzpatrick made a motion to approve spending the $ 100,000 for the bridge replacement on Adams Hill, and Johnson-Aplin seconded.

Motion passed.


Johnson-Aplin made a motion to approve the cost of the changes for the sound studies for the Gravel Pit ACT 250 permit, and Fitzpatrick seconded.

Motion passed.

It was discussed that Powling and Wilson would open the bids on November 28th, verify and record the bids, and then forward them to the project engineer, Everett Hammond.

Follow Up:

NRCS and Michael Lapointe are still working through the list of over 232 sites. We were asked to be patient; they haven’t forgotten us.

The vote was called. Motion passed.

ADMINISTRATIVE ASSISTANT’S REPORT: 

  1. I made copies of the information from the V.L.C.T. training on ADA 101: What your Municipality Needs to Know.
  2. Newfane will follow other local town offices and close at 2 pm on Wednesday and Friday for the Thanksgiving Holiday.
  3. Katie Bristol will be doing the monthly bank reconciliation.
  4. Appropriation appointments are included as an attachment.

 

Fitzpatrick made a motion to accept the Administrative Assistant’s report, and Johnson-Aplin seconded.
D
iscussion ensued:

Powling was asked to share information from the meeting she attended with other local municipalities on November 15th with Sheriff Anderson to hear and discuss information and options for Regional Law Enforcement, including the development of municipal models like the Animal Control developed a few years ago. This would be a pilot project, the first of its kind in Vermont. Member towns will participate in negotiating the types of services needed.  Anderson asked if members of the towns would write a letter of interest to support the policing project. He would submit the letters with a bill to Vermont legislation for the beginning of the new legislative session that starts in January 2024; if approval is given, there is a potential for the program to begin by July 2024.


The vote was called. Motion passed.


COMMITTEE REPORT:

Planning Commission (P.C)- Jane Douglas and Kate Gehring –December 2 at 10 a.m., you are invited to join a “Walkabout the Village” with members from Windham Regional Commission and other persons who are interested in Newfane updating the Zoning Ordinance and By-Law to review affordable housing. Jane Douglas asked if the remaining $201,000 ARPA had been marked for a particular project. Douglas asked if the Selectboard had given any thought to setting aside money for a revolving low-interest loan to help residents with improvements to existing properties to provide other ways of developing affordable rent space/housing.

Gehring mentioned that representatives from Windham, Brookline, and Townshend joined Newfane P.C. to collaborate on what could be done to help with the relief of the housing crisis that so many face.

DV Fiber – Jane Douglas said that Readsboro now has 100+ customers hooked to the fiber internet. They are working on areas in Stamford, Whitingham, and Halifax. Progress is approximately 13 miles a month, with expectations of reaching Marlboro in early 2024.

 

SCHEDULED MEMBERS OF THE PUBLIC:

The following agencies and organizations gave a three to five-minute explanation of the program and services they provide to the residents of Newfane, Williamsville, S. Newfane, and Brookside and how the funds they are requesting are going to be used.

  1. Aids Project of So. VT – Exc. Director Samba Diallo
  2. WinDart – Joanne Bourbeau
  3. Youth Services- Russell Bradbury-Carlin
  4. Brattleboro Area Hospice- Hillary Farquhar

UNSCHEDULED MEMBERS OF THE PUBLIC:
Bahman Mahdavi, Rock River Players – wanted to share that the improvements at the Williamsville Hall are completed. He wanted to thank the board again for the generous support. The Rock River Players were able to meet these improvements within months, which had previously been expected to take years. Mahdavi said this will help improve and promote a more lively and vibrant community center.

NEW BUSINESS
Johnson-Aplin suggested that the December 25th budget meeting be canceled and the January 1st Selectboard meeting be moved to Tuesday, January 2nd.

This was approved.

OLD BUSINESS:

  1. Town Beautification suggestions (Chevalier)
    None
  1. FEMA buyout of South Newfane General Store (Golob)
    None
  1. ARPA Funds Updates (Golob)
    None
  1. Personnel Policy Recommendations (Johnson-Aplin).
    It was tabled until the entire board was in attendance.

CORRESPONDENCE:
None

The Selectboard meeting was suspended for the Board of Liquor Control at 6:52 p.m.

The Selectboard meeting resumed at 6:53 p.m. (see Board of Liquor Control Minutes).


Johnson-Aplin made a motion to have Litchfield and Johnson-Aplin approve the Account Payables. Fitzpatrick seconded.
Motion passed.

PAY ORDERS

  • Payroll # 11652                 $ 6,090.77
  • Payroll # 11653                 $ 5,352.49
  • AP # 24012                        $ 97,903.36


Fitzpatrick made a motion to approve the Pay Roll, and Johnson-Aplin seconded the motion.

Motion passed 3/0.

ADJOURN:

Johnson-Aplin made a motion to adjourn. The meeting was adjourned at 7:11 P.M.

Respectfully Submitted,
Wannetta Powling,
Administrative Assistant
A.E.L

 

 

 

 

Selectboard Budget Minutes, November 13th, 2023

https://us06web.zoom.us/j/97227911757#success
(copy and paste the link into your web browser

https//zoom. Us/join            Meeting ID:  972 2791 1757              Passcode:  352680

BOARD MEMBERS:
Present: Angela Litchfield, Jeffrey Chevalier, and Katy Johnson-Aplin.
Absent: Ann Golob and Mike Fitzpatrick.

OTHER PRESENT:
Jay Wilson (Road Foreman), Melissa Brown (Treasurer), and Wannetta Powling (Administrative Assistant).

CALL TO ORDER and MEETING WARNING:
The meeting was called to order at 6:00 p.m. by Chair Angela Litchfield.
Litchfield asked if the meeting was properly warned.

ADDITIONS/ AMENDMENTS TO AGENDA:
None

REPORTS:

Highway Department –Wilson shared information regarding an event last week involving a 53’ tractor trailer going up Adams Hill Road in South Newfane. The truck caused significant damage to the bridge, and Wilson is waiting to hear about insurance from the trucking company. Wilson has contacted Mike from Renaud Brothers in Vernon to assess the damage and recommend an alternative solution to allow for springtime repair.


OLD BUSINESS:
Town Report Design– A discussion took place with Litchfield asking if Johnson-Aplin and Chevalier would like to collaborate with Powling on the cover.

Dedication –Discussion ensued. Litchfield mentioned that she would work with Powling to draft something for the Town Report.

Revenue– Completed.


NEW BUSINESS:

Capital Budget: Progress was made.

Expenditures: Employee (BCBS) medical coverage was discussed. The increase in premium will be covered with the 80% / 20% split, the same as previous years.

Budget Review: Progress was made.

Follow-up items:

  1. Employee reviews will be discussed at the next Selectboard Meeting on November 20th. Reviews will need to be completed before the end of the budget season so the wage increases are figured into the final budget figures.
  2. Law Enforcement
    Regional Policing presentation and discussion in Brattleboro on November 15th. Mixed feelings were expressed over the patrols currently provided by the Windham County Sheriff’s Department (WCSD).
  3.  Several items were put on hold until Powling received funding requests from the Planning Commission, Treasurer, and other commissions. Powling was asked to provide the Selectboard with a wage comparison from other towns.

 

Items tabled for future budget meetings.

  • Capital Budget
  • Expenditures
  • Open Items
  • Articles including Social Appropriation Donations
  • Salaries
  • Warnings

ADJOURN:

Chevalier made a motion to adjourn. The meeting was adjourned at 7:04 P.M.

Respectfully Submitted,
Wannetta Powling,
Administrative Assistant

 

 

Selectboard Regular Meeting Monday, November 6th, 2023

Regular Meeting Monday, November 6th, 2023
https://us06web.zoom.us/j/97227911757#success (copy and paste the link into your web browser)
https//zoom. Us/join            Meeting ID:  972 2791 1757 Passcode:  352680

BOARD MEMBERS PRESENT:
Angela Litchfield, Mike Fitzpatrick, Katy Johnson-Aplin, Jeffrey Chevalier, and Ann Golob (Zoom).

OTHERS PRESENT:
Jeryl Julian Cisse (VT Adult Learning), Ryck Morales (SBA), Austin Rice (BCTV), and Wannetta Powling (Administrative Assistant).

Zoom:
  Jay Wilson (Road Foreman), Jane Douglas (NewBrook/Newfane Anew, Planning Commission), Kate Gehring (Planning Commission), Maya Richmond (WCHS), Andrea Seaton (Grace Cottage), Kate Alberghini (Green-Up VT), Kathleen Devlin (SEVCA).

CALL TO ORDER:
The meeting was called to order at 6:00 p.m. by Selectboard Chair Angela Litchfield.

CONFIRM PROPERLY WARNED:
Powling confirmed the meeting had been properly warned.

ADDITIONS/AMENDMENTS TO AGENDA:  

APPROVAL OF MINUTES:

  1. October 16th, 2023, Regular Meeting Minutes.
    Golob made a motion to accept the October 16th, 2023, Regular Minutes, and Johnson-Aplin seconded the motion.
    Motion passed. Fitzpatrick abstained.
  1. October 30th, 2023, Budget Meeting Minutes.
    Fitzpatrick made a motion to accept the October 30th, 2023, Budget Minutes, and Chevalier seconded the motion.
    Motion passed.
  1. September 14th, 2023, Special Meeting Minutes.
    Fitzpatrick made a motion to accept the September 14th, 2023, Special Meeting minutes, Golob seconded.
    Motion passed. Chevalier and Johnson-Aplin abstained.

 

ROAD FOREMAN’S & ROAD COMMISSIONER’S REPORT:

  1. We met with FEMA again today to go over damage reports for the July 10th
  2. If the weather cooperates, the rest of the Grimes Hill pavement repairs will be done this week.
  3. We received a draft of the Act 250 application from Bill Jewell; both Ann and I added notes to it and have sent it back to Bill Jewell. We are waiting for the new data from the sound study to be attached to the application.
  4. If all goes well, we plan on side-dressing the shoulders of the new pavement on South Wardsboro Road this week.
  5. The pre-bid meeting for the Loop Road box culvert was held last week, and bids are due November 28th.

Fitzpatrick made a motion to accept the Road Foreman & Road Commissioners report and Chevalier seconded.

 

Discussion ensued:

  1. There is a projection that the FEMA payments are going to be slow in coming back for the repairs.
  2. Litchfield asked if Wilson would make an inquiry from the NRCS to see if they had any updates to the site visit.

The vote was called. Motion passed.

Access Permit – 302 Newfane Hill Road /Tyler Russell was reviewed.

Discussion ensued:
Fitzpatrick made a motion to approve the access permit, with the installation on an 18” culvert, and Johnson-Aplin seconded.
Motion passed.

ADMINISTRATIVE ASSISTANT’S REPORT: 

  1. There is a request for an appointment to the Development Review Board from Cristine White. Would you like to make this appointment tonight?
  2. There is an offer to assist smaller towns and villages with “designing a Mobil-friendly and ADA-compliant website.” They will manage all technical support and train in how to use the software. They are out of Watertown, NY. I have included some information, but would you like me to pursue additional information? (see the attachments)
  3. On Wednesday, November 8th, from 2:30-4, there will be V.L.C.T. training on ADA 101: What your Municipality Needs to Know. I have set this up for Katy and me to attend. Is anyone else interested?
  4. Bill Morse called this morning looking for the Selectboard to respond to his letter of September 5th
  5. Sierra Pratt has completed the October Bank recons. She will not be able to continue doing the monthly bank statements. Do you have any recommendations for replacements?
  6. On November 8th, at the Stone Church in Brattleboro, they will be having the Producers Award, and they will be recognizing retiring BCTV Director Cor Trowbridge.

Fitzpatrick made a motion to accept the Administrative Assistant’s report and Johnson-Aplin seconded.
D
iscussion ensued:

  1. Fitzpatrick made a motion to appoint Cristine White to the DRB, Johnson-Aplin seconded.
    The motion passed.
  1. Johnson-Aplin said that she had done some research with the same web design and would recommend getting more information on updating the Town website, including getting a quote.

The vote was called. Motion passed.


COMMITTEE REPORT:

Traffic Calming Committee-Johnson-Aplin
provided an update on the work that the Traffic Calming Committee (TCC) has been discussing, including the concerns for speed enforcement, beautification efforts, ordering, and sign placements for Williamsville. To help create driver awareness, the TCC has suggested placements of “Hikers, Bikers, and Horses Ahead.” TCC is still working on the details for presenting the budget request at a Selectboard meeting in December.  TCC will meet on Wednesday, November 29th, and Wednesday, December 20th; the public is encouraged to attend our meetings.  Wilson mentioned that the over-height limit warning lights for the covered bridge is $20,000. Wilson also mentioned that it is not reasonable to place cameras on the bridge to monitor traffic and over-height vehicles.

 

SCHEDULED MEMBERS OF THE PUBLIC:
The following agencies and organizations gave a three to five-minute explanation of the program and services they provide to the residents of Newfane, Williamsville, S. Newfane, and Brookside and how the funds they are requesting are going to be used.

Grace Cottage Hospital – Andrea Seaton
NewBrook News/ Newfane A New – Jane Douglas
Windham County Humane Society – Maya Richmond
Green-Up Vermont – Kate Alberghini
SEVCA- Executive Director, Kathleen Devlin
VT Adult Learning- Jeryl Julian-Cisse

UNSCHEDULED MEMBERS OF THE PUBLIC:
Ryck Morales, a public Affairs Specialist from the Office of Disaster Recovery and Resilience/U.S Small Business Administration came and provided Newfane with additional flood recovery options and instructions for businesses and nonprofits can get loans to repair or replace damaged or destroyed property up to $2 Million. Homeowners can get up to $200,000 to repair or replace a primary residence and get additional assistance to help mitigate against future disasters. Homeowners and renters can get up to $40,000 to repair or replace personal property, furniture, appliances, and vehicles.

Facts:

  • There is no obligation to accept the loan if it is approved.
  • You don’t need to know how much to ask for when you apply.
  • You don’t need to wait for settled insurance claims, FEMA grants, or estimates before applying.
  • Loans can be used for insurance deductibles, require building code upgrades, or require relocation.
  • Additional information is available from the Administrative Assistant at the Town Office. Litchfield asked that the information be put on the website.

 

NEW BUSINESS
None

OLD BUSINESS:

  1. Town Beautification suggestions (Chevalier)
    None
  1. FEMA buyout of South Newfane General Store (Golob)
    None
  1. ARPA Funds Updates (Golob)
    None
  1. Personnel Policy Recommendations (Johnson-Aplin).

Litchfield asked if the Board could preview the changes and notes for the Personnel Policy at the Budget meeting Monday night.

  • CORRESPONDENCE:
    Rock River Players – Thank you for the ARPA donation.
    Grace Cottage Hospital- Thank you for the FY 2023 donations.

The Selectboard meeting was suspended for the Board of Liquor Control at 7:27 p.m.
The Selectboard meeting resumed at 7:29 p.m. (see Board of Liquor Control Minutes).
Golob attended remotely and left the meeting at 7:30 p.m.

PAY ORDERS

  1. Payroll # 11649                  $ 6,927.41
  2. Payroll # 11650                  $ 6,684.70
  3. AP # 24010                         $ 464,994.03
  4. AP # 24011                         $1,068,318.37
  5. Payroll # 11651                 $5,182.44


Fitzpatrick made a motion to approve Pay Orders. Chevalier seconded the motion.
Motion passed 4/0.

ADJOURN:

Johnson-Aplin made a motion to adjourn. The meeting was adjourned at 7:48 P.M.

Respectfully Submitted,
Wannetta Powling,
Administrative Assistant
AL

 

 

Selectboard Budget Meeting Monday, October 30th, 2023

https://us06web.zoom.us/j/97227911757#success
(copy and paste the link into your web browser)
https//zoom. Us/join            Meeting ID:  972 2791 1757 Passcode:  352680

BOARD MEMBERS PRESENT:
 Angela Litchfield, Ann Golob, Jeffrey Chevalier, Katy Johnson-Aplin and Mike Fitzpatrick.

OTHER PRESENT:
Melissa Brown (Treasurer) and Wannetta Powling (Administrative Assistant).

CALL TO ORDER and MEETING WARNING:
The meeting was called to order at 6:00 p.m. by Chair Angela Litchfield.
Litchfield asked if the meeting was properly warned.

ADDITIONS/ AMENDMENTS TO AGENDA:
None

OLD BUSINESS:
The Selectboard was given additional time to review the two emails Golob forwarded, and it was agreed to vote on the FEMA conditions and have the Chair sign the letter.

Golob made a motion to accept the conditions from the FEMA letter. Chevalier seconded.
Motion passed 4/0/1 Fitzpatrick abstained.

NEW BUSINESS:

  • Town Report Design. The ideas discussed at the meeting were reviewed, and it was decided to select images that would show appreciation for the committee members and volunteers who help with the functions of the Town.
  • Dedication. Several suggestions were raised and discussed. It was agreed that we would wait to make a final decision at the next budget meeting on November 13th.

Budget Review

  • Treasurer Melissa Brown provided revenue figures.
  • It was agreed that the review of the Rescue contract would determine the amount needed to budget for the Rescue. Fitzpatrick commented that the NewBrook Fire Department should be given equal consideration.

Follow-up items

  1. Law Enforcement
    It was agreed to hold off a review of law enforcement funding until members attended the regional policing presentation and discussion in Brattleboro on November 15th. Mixed feelings were expressed over the patrols currently provided by the Windham  County Sheriff’s Department (WCSD).
  2.   Powling will contact VTSP (Vermont State Police Lieutenant Anthony French) to confirm whether they would be interested in the 2025 fiscal year law enforcement contract.
  3. Johnson-Aplin will contact Putney Town Manager Karen Astley for information on the full-time coverage they receive from WCSD.  Jamaica and Londonderry receive shared coverage; Johnson-Aplin will attempt to get information on how the town and its residents manage and assess this coverage.
  4.  Several items were put on hold until Powling received funding requests from the Planning Commission, Town Clerk, Treasurer, and other commissions. Powling was asked to provide the Selectboard with a wage comparison from other towns.
  5. Other needed information from VLCT on the insurance policy for capital assets, unemployment insurance, and worker’s compensation rates.  Blue Cross Blue Shield health insurance for the employees and the contract for the professional audit expenses.

Items tabled for future budget meetings.

  • Capital Budget
  • Expenditures
  • Open Items
  • Articles including Social Appropriation Donations
  • Salaries
  • Warnings

ADJOURN:

Chevalier made a motion to adjourn. The meeting was adjourned at 7:37 P.M.

Respectfully Submitted,
Wannetta Powling,
Administrative Assistant

 

 

Selectboard Regular Meeting Monday, October 16th, 2023 (DRAFT)

https://us06web.zoom.us/j/97227911757#success
(copy and paste the link into your web browser)
https//zoom. Us/join            Meeting ID:  972 2791 1757 Passcode:  352680

BOARD MEMBERS PRESENT:   Angela Litchfield, Katy Johnson-Aplin, Jeffrey Chevalier, Ann Golob (Zoom), Mike Fitzpatrick (phone).

OTHERS PRESENT:   Austin Rice (BCTV), and Wannetta Powling (Administrative Assistant).

Zoom:  Jay Wilson (Road Foreman), Jane Douglas (Planning Commission), Alex Beck (SeVEDS,) Sara Mc Connell (SeVEDS).

CALL TO ORDER:  The meeting was called to order at 6:00 p.m. by Selectboard Chair Angela Litchfield.

CONFIRM PROPERLY WARNED:   Powling confirmed the meeting had been properly warned.

ADDITIONS/AMENDMENTS TO AGENDA:  
Golob requested adding Katy Buckley’s email to New Business and Manitou’s Status update to Old Business.

APPROVAL OF MINUTES:

  1. September 5th, 2023, Special Meeting.
    Golob made a motion to accept the September 5th Special Minutes, and Chevalier seconded the motion.
    Motion passed. Fitzpatrick abstained.
  2. September 5th, 2023, BLC Meeting.
    Chevalier made a motion to accept the September 5th B.L.C. minutes, and Golob seconded the motion.
    Motion passed. Fitzpatrick abstained.
  3. September 14th, 2023, Special Meeting

Tabled until November 6th meeting.

  1. October 2nd, 2023, BLC Meeting

Golob made a motion to accept the October 2, 2023, B.L.C. minutes, and Fitzpatrick seconded the motion.
Motion passed. Chevalier abstained.

  1. October 2nd, 2023, Regular Meeting

Golob made a motion to accept the October 2nd minutes, and Fitzpatrick seconded the motion.
Motion passed. Chevalier abstained.

 

ROAD FOREMAN’S & ROAD COMMISSIONER’S REPORT:

  1. The Pavement project on South Wardsboro is almost complete, and we will have to do some work on the shoulders.
  2. The ditch across from the entrance to the gravel pit on Radway Hill has been repaired and repaved.
  3. The culvert repair done on Depot Rd. where the new box culvert is going has been paved to get us through the winter.
  4. We met with Mike and Allie from NRCS and toured eight locations on Smith Brook, Rock River, RT 30, Browns Rd.
  5. I have ordered a few more road name signs for some that have gone missing.
  6. We now have the bid documents and plans for Loop Rd. Box culvert should be going out to bid soon, with the bids due at the end of November. The work would happen next summer. We will need to have Bob Fisher prepare the easements.
  7. I spoke with Ron Bell today, and he is getting the design and estimate done for Eddy Rd. so we can try to form mitigation money from FEMA.
  8. I have asked Eddie Duncan from RSG to redo the sound study for the gravel pit now that the entrance is not being changed. I am sure there will be an additional charge, but Bill Jewell felt this would make for a better ACT 250 presentation.

Fitzpatrick made a motion to accept the Road Foreman & Road Commissioners report, and Chevalier seconded.

Johnson-Aplin arrived at 6:07 p.m.

Discussion ensued:

  1. There was a recount of events regarding the visit from NRCS; we have no indication of when NRCS will respond. While they were here, they took photos and measurements and heard concerns from residents.
  2. The emergency repair under Depot Rd. was necessary; the pavement is a winter patch, and the Box Culvert will be installed in the late spring or early summer.
  3. Baker Brook Road must be added to the NRCS site visits.
  4. Litchfield asked Jay to contact Attorney Bob Fisher to provide the easement information for installing the Box Culvert at Loop Rd.
  5. Golob mentioned that the sound study for the gravel pit would benefit the ACT 250 process.

* Johnson-Aplin asked for an update on the Dover Rd. Timson Hill intersection culvert replacement pavement patch. Wilson explained that DMI has had delays due to the rain this summer and will schedule this repair and Grimes Hill simultaneously.

The vote was called. Motion passed.

ADMINISTRATIVE ASSISTANT’S REPORT: 

  1. On November 8th, at the Stone Church in Brattleboro, there will be a farewell gathering for retiring BCTV Director Cor Trowbridge. I would like to publicly address my appreciation for her support in helping to set up Newfane’s Zoom access during COVID-19 and for her interest in our success. And for the Producers Award I was given, we would not have been as successful without her steady support. Would anyone like to join me in attending this event for Cor?
  2. I have been reviewing the Town’s Insurance Policy for 2024. And for the BCBS benefits for the Town employees. I will have figures for you at the budget meeting starting October 30th.
  3. The Traffic Calming Committee will meet on Wednesday, October 18th at 6 p.m.
  4. Williamsville Hall Community breakfast is Thursday, October 19th, from 8-10:30 a.m.

 Fitzpatrick made a motion to accept the Administrative Assistant’s report, and Johnson-Aplin seconded.
Discussion ensued:

  1. Regarding attending the BCTV event, Litchfield and Golob are unavailable; Johnson-Aplin and Chevalier are TBD.

The vote was called. Motion passed.


COMMITTEE REPORT:

Traffic Calming Committee
No Update –the next meeting is this Wednesday evening.

SCHEDULED MEMBERS OF THE PUBLIC:
Social Appropriations Request

SeVEDS-BDCC-Alex Beck – Sara McConnell (Zoom) gave a brief overview of their information and services. SeVEDS helps to meet community development needs by being involved with job support.  They also sponsor a shared workforce meeting for the students at the High School at Leland & Gray; they have been helping this year with meeting the needs of the refugees in Brattleboro, flood recovery support, and being the point person for resources and distribution of funds in our region. Golob asked how the appropriation figures for Newfane were determined. This is based on $3 per person using the 2010 census count for a count of the town population.

UNSCHEDULED MEMBERS OF THE PUBLIC:
None

NEW BUSINESS
Katie Buckley, Director of the ARPA Assistance and Coordination Program at VLCT, emailed all Selectboard members with information on the Municipal Technical Assistance Program (MTAP). This outlined the availability of grant funding opportunities, permit assistance, and project management assistance through the local Regional Commission, which has additional resources available for municipalities to assist with such projects as developing sewer systems, housing, infrastructure projects, and more. Newfane was preapproved for this assistance; Golob recommends that Newfane reach out to Chris Campany and ask for their help with how to get started with assessing our needs for a sewer. Jay Wilson suggested considering the need for more help regarding climate change resiliency. Board members agreed that it is essential to define Newfane’s needs, including housing issues and sewer infrastructure needs, which go hand in hand. Wilson stressed that with the anticipated climate changes, the need to upgrade the size of our culvert capacity to handle the rain run-off with larger box culverts would help to keep the roads from washing out. It was agreed that Golob would send an email to Chris Campany asking for their assistance as part of the MTAP program.

OLD BUSINESS:

  1. Town Beautification suggestions (Chevalier)

The sites for the installation of the benches have been determined. Press releases, application requirements, and design will be packaged and available to be worked on over the winter months with the hope of benches being installed in the late spring of 2024.

  1. FEMA buyout of South Newfane General Store (Golob)

Golob received preapproval acknowledgment from FEMA on the acquisition and demolition of the # 393 Dover Rd application.
Golob sent questions to the Vermont Environment Management office to clarify the conditions of the FEMA letter.
It was agreed that the Selectboard would review the two emails that Golob forwarded and would take a vote to accept the FEMA conditions and have the Chair sign the letter.

  1. ARPA Funds Updates (Golob)
    The Town started at $441,000.00 and has a balance now of $201,000; it was previously discussed to hold an amount as a small interest revolving fund for small projects.
  1. Personal Policy Recommendations (Johnson-Aplin).
    VLCT sent a reply late this afternoon. Update at next meeting.

 

  1. Manitou’s Status update -Litchfield
    The town attorney has been contacted and is waiting for the Zoning Administrator to follow up with the attorney and the Selectboard.

CORRESPONDENCE:
Email from Chris Druke regarding a recently approved Zoning application.

Golob and Fitzpatrick attended remotely and left the meeting at 6:53 p.m.

PAY ORDERS

  1. Payroll # 11647                 $    5,826.27
  2. Payroll # 11648                 $    5,761.37
  3. AP # 24009                         $  87,824.32

Chevalier made a motion to approve Pay Orders. Johnson-Aplin seconded the motion.
Motion passed 3/0.

ADJOURN:
Chevalier made a motion to adjourn. The meeting was adjourned at 6:59 P.M.

Respectfully Submitted,
Wannetta Powling, Administrative Assistant
AG

 

 

Draft of Regular Meeting Monday, October 2nd, 2023

https://us06web.zoom.us/j/97227911757#success
(copy and paste the link into your web browser)
https//zoom. Us/join            Meeting ID:  972 2791 1757 Passcode:  352680

BOARD MEMBERS PRESENT:
Angela Sanborn, Katy Johnson-Aplin, Ann Golob (Zoom), Mike Fitzpatrick (phone).
Absent: Jeffrey Chevalier.

OTHERS PRESENT:
Merle Tessier (Zoning Administrator), Steve Levine, Bahman Madhavi, Ezlerh Oreste (BCTV), and Wannetta Powling (Administrative Assistant).

Zoom:
Jay Wilson (Road Foreman).

CALL TO ORDER: 
The meeting was called to order at 6:00 p.m. by Selectboard Chair Angela Sanborn.

CONFIRM PROPERLY WARNED:
Powling confirmed the meeting had been properly warned.

ADDITIONS/AMENDMENTS TO AGENDA:  
None

APPROVAL OF MINUTES:

  1. September 5th, 2023, Special Meeting.
    Approval of minutes was tabled until the October 16 meeting.
  2. September 5th, 2023, BLC Meeting.
    Approval of minutes was tabled until the October 16 meeting.
  3. September 14th, 2023, Special Meeting
    Approval of minutes was tabled until the October 16 meeting.

September 18th, 2023, Regular Meeting
Johnson-Aplin made a motion to accept the September 18th minutes and Golob seconded the motion.
Motion passed.

ROAD FOREMAN’S & ROAD COMMISSIONER’S REPORT:

  1. The pavement project on South Wardsboro Road began last week and should be finished next week.
  2. Nothing new on the Sand/Salt shed.
  3. Someone from NRCS is meeting with us on Wednesday to look at some areas for the Emergency Watershed program.
  4. The mowing tractor has been delivered, and we are doing a little work on it and will add some warning lights also.
  5. We have found two options for trailers.
  6. The Williamsville Village sign has been looked at by the traffic committee, and I have attached the design; it would only be single-sided. The cost was $415.00 from Dennis Tier Signs.

Johnson-Aplin made a motion to accept the Road Foreman & Road Commissioners report and Golob seconded.

Discussion ensued:

  • Golob made a motion to change the procedure for verifying the bids submitted before the Selectboard meeting. Wilson and Powling will demonstrate the bids have accurate information before the Selectboard awards the bids. Johnson-Aplin seconded the motion.
    Motion passed.
  • NRCS will see Smith Brook, Loop Road, Rock River, and Baker Brook areas with flooding issues and concerns; Sanborn and Johnson-Aplin will attend.
  • Johnson-Aplin made a motion to purchase the 2015 tilt trailer for 14,800. Golob seconded.
    Motion passed.
  • Golob made a motion to purchase the Williamsville Village signs designed by Tier Signs for $415. Johnson-Aplin seconded.
    Motion passed.
  • Wilson mentioned that he will be meeting with Engineer Bill Jewel regarding access to the Gravel Pit and understanding for the completion for the Act 250 permits. Johnson-Aplin will represent the Selectboard at the meeting.

The vote was called.
Motion passed.

ADMINISTRATIVE ASSISTANT’S REPORT: 

  1. Mary Dearborn from Repo emailed me the contract for printing the Town Reports; I have included it for your approval this evening.
  2. Wednesday morning at 9:30, the NRCS will meet here at the Town Office to start a review of the river damage and concerned areas.
  3. October 16th appointments start for the Social Appropriations. Last year, 35 agencies were asking for funding, with a total of $ 43,513 approved. Other towns have set up committees to review the appropriations process, and then submit recommendations to the Selectboard. This could save the Selectboard valuable time for other business.
  4. Rock River Players perform Harvey at the Williamsville Hall on October 6th, 7th, and 8th.
  5. The Heritage Festival is on the common this coming weekend, October 7th & 8th, from 10-4 p.m.

 Johnson-Aplin made a motion to accept the Administrative Assistant’s report and Fitzpatrick seconded.

Discussion ensued:

  • Johnson-Aplin made a motion to approve the Repro contract and Golob seconded.
     Motion passed.
  • Golob asked Powling if she would remind the Selectboard in February (2024) to reconsider forming a committee to review the Social Appropriations process and submit their recommendation to the Selectboard.
  • Bill Morse is awaiting a response regarding the concerns he mentioned in the letter he sent the Selectboard on September 7th.

The vote was called.
Motion passed

COMMITTEE REPORT:
Zoning Administrator
Merle Tessier briefly updated the Manitou Project on Sunset Lake Road. The equipment has been moved out, and no work is being done now. Tessier said that he is still waiting to speak with the Town Attorney with his recommendations.

Discussion ensued:
Golob asked if a letter in writing was sent to Mayer of the Selectboard’s decision.
Powling asked if she should draft the stop work letter for the Board to review, for documentation purposes. Tessier said that it was unclear he gave the information to the Selectboard and assumed it was a Board decision to send a letter. Sanborn will speak with the Town Attorney and follow up with Tessier.

Williamsville Hall
Steve Levine & Bahman Madhavi, Co-Director of Rock River Players, came to ask for the Selectboard’s permission to install a series of lighting to enhance the performances at the Hall.  Williamsville Hall Committee members are in strong support of these improvements.

Bahman Madhavi presented the plans and the contractor information that would be involved, and how the funds would cover the expense over the next two years. Gerald Stockman came up with the details that would be involved, he has provided the same assistance to the New England Theater and other well-known theaters including work on Broadway.

Doug Cleveland from Cleveland Electric will be able to start the electrical work the week of October 16th.

Golob mentioned that it is a worthy investment to enrich our town’s life and help promote the use of the Hall and would recommend supporting these efforts.

Discussion ensued:
Golob made a motion to use $8,500 from the ARPA funds to help cover the cost of stage lighting and installation cost at the Williamsville Hall. Johnson-Aplin seconded.
Motion passed.

Fitzpatrick joined the meeting by phone at 6:55 p.m.

SCHEDULED MEMBERS OF THE PUBLIC:
None

UNSCHEDULED MEMBERS OF THE PUBLIC:
None

NEW BUSINESS
None

OLD BUSINESS:

  1. Town Beautification suggestions (Chevalier)
    No update
  1. FEMA buyout of South Newfane General Store (Golob)
    Golob received the Phase 1 remediation report/analysis. This was for analysis of the historical use of the property. Looking for evidence to see if Phase 2 would need to be conducted. Phase 2 would be for the removal of contaminated or hazardous materials and do any testing. Golob mentioned three concerns in the information that would warrant an additional work plan and that Windham Regional Commission (WRC) recommends using the same company that did the Phase 1 study to create a work plan or Phase 2.
  • Large underground storage tank that has fuel in the tank that was used for the gas pumps from operations that ended in 1991.
  • Two 55-gallon drums on the property that are rusted and in poor condition with unknown contents.
  • Two inactive 275-gallon heating oil tanks in basement of the residential building

WRC has additional funds available to assist Newfane with the continued Brown Field efforts.
Golob made a motion to go forward with developing a work plan for defining Phase 2. Fitzpatrick seconded.
Motion passed. 

  1. ARPA Funds Updates (Golob)

ARPA funds were mentioned during the Williamsville Hall discussion.

Golob mentioned that she had attended the recent Planning Commission meeting and was excited to see the continued efforts to find a housing solution. It was discussed that Newfane could use the example of other Towns and use ARPA funds to create a low-interest revolving loan to help homeowners sub-divide or to create additional rental space in existing homes. Board members Fitzpatrick and Johnson-Aplin agreed this would help and could see long-term benefits for Newfane.

  1. Personal Policy Recommendations (Johnson-Aplin).
    No update

Fitzpatrick wanted to mention his site visit to look at the Manitou property and that he spoke with the Engineer, Michael Mayer, and neighbor Gordon Bristol. Fitzpatrick recommended that Mayer remove the installed culvert against the Act 250 plans and closely follow the Permit and Plans that were approved.
Johnson-Aplin said that by the Selectboard taking steps to stop the work, Newfane was protecting the Town’s best interest of its residents and neighbors.

The Selectboard meeting was suspended at 7:10 p.m. –

The Board of Liquor Control was called to order.

  • Special Event License for the Heritage Festival- Putney Mountain Winery
    Fitzpatrick made a motion to approve the application for Putney Mountain Winery. Johnson-Aplin seconded.
    Motion passed.
    Adjourn:
    Johnson-Aplin made a motion to adjourn at 7:12 p.m.Selectboard resumed at 7:12 p.m.

CORRESPONDENCE:
None

Golob made a motion for Sanborn and Johnson-Aplin to approve pay orders. Fitzpatrick seconded.
Motion passed.

Golob and Fitzpatrick attended remotely and left the meeting at 7:15 p.m.

PAY ORDERS
Payroll # 11645             $ 6,152.91
Payroll # 11646             $ 5,658.10
AP # 24008                    $ 71,985.25

ADJOURN:
Johnson-Aplin made a motion to adjourn. The meeting was adjourned at 7:28 P.M.

Respectfully Submitted,
Wannetta Powling, Administrative Assistant

 

Regular Selectboard Minutes Monday, September 18th, 2023

https://us06web.zoom.us/j/97227911757#success
(copy and paste the link into your web browser)
https//zoom. Us/join            Meeting ID:  972 2791 1757 Passcode:  352680

BOARD MEMBERS PRESENT:   Angela Sanborn, Mike Fitzpatrick, Katy Johnson-Aplin, and Ann Golob (Zoom).
Absent: Jeffrey Chevalier.

OTHERS PRESENT:  Merle Tessier (Zoning Administrator), Michael Mayer, Gordon Bristol, John Walker, Kate Gehring (Planning Commission), Peter Kelleher (BCTV) and Wannetta Powling (Administrative Assistant).

Zoom:  Jay Wilson (Road Foreman), Jane Douglas (Planning Commission), David Cotton (Development Review Board), and Alyssa Sabetto (Windham Regional Commission).

CALL TO ORDER:  The meeting was called to order at 6:03 p.m. by Selectboard Chair Angela Sanborn.

CONFIRM PROPERLY WARNED:   Powling confirmed the meeting had been properly warned.

ADDITIONS/AMENDMENTS TO AGENDA:  

APPROVAL OF MINUTES:

  1. September 5th, 2023, Special Meeting.  (Tabled until the October 2nd  meeting.)
  2. September 5th, 2023, BLC Meeting. (Tabled until the October 2nd meeting.)

 ROAD FOREMAN’S & ROAD COMMISSIONER’S REPORT:

  1. The pavement project on South Wardsboro Road should be starting next Monday.
  2. Nothing new on Depot Rd. Box culvert.
  3. Nothing new on the Sand/Salt shed.
  4. The new generator installation was completed this last week.
  5. I haven’t heard from anyone on the Emergency Watershed program.
  6. The mowing tractor should be delivered on Wednesday.
  7. We are waiting for DMI to finish the pavement patching on Grimes Hill, the drain in Williamsville, and the ditch line on Radway Hill.
  8. We are still in search of a trailer to move the excavator.

Fitzpatrick made a motion to accept the Road Foreman & Road Commissioners report, and Johnson-Aplin seconded.

Discussion ensued:
Golob recommended having Powling contact the NRCS to confirm that the application the Town submitted was received and to try to schedule a day when they will be inspecting the damage in Newfane. The vote was called.
Motion passed 4/0.


ADMINISTRATIVE ASSISTANT’S REPORT: 

  1. Steve Levine has submitted two names for appointment to the Williamsville Hall Committee; they are both from Williamsville. Eben Viens & Austin Rice.
    Would you consider making a motion for an appointment this evening?
  1. Sullivan and Powers spent a day and a half here conducting the audit for the Town. It appears that things went very well. Their information will be available in the Town Report.
  2. The VLCT Town Fair 2023 is September 26 & 27 in Burlington. Katie Johnson-Aplin is registered to attend. Is there anyone else that would like to be registered?
  3. A reappointment for the Zoning Administration is due; Merle Tessier is willing to accept a reappointment. Would the Selectboard like to do that this evening?

 Johnson-Aplin made a motion to accept the Administrative Assistant’s report, and Fitzpatrick seconded.

Discussion ensued:

  1. Golob made a motion to appoint Eben Viens and Austin Rice to the WHC, and Fitzpatrick seconded.
    Motion passed 4/0.
  2. Johnson-Aplin mentioned that she would share a presentation of both trainings at a future meeting in October.
  3. Fitzpatrick made a motion to reappoint Merle Tessier for a three-year term, Johnson–Aplin seconded.  Motion passed 4/0.

The vote was called.
Motion passed 4/0.

COMMITTEE REPORT:
Zoning Administrator-Report Update
Merle Tessier summarized the Thursday, September 14 inspection at the Higher Ground Natural Burial on Sunset Lake Road. Road Foreman Jay Wilson and abutting landowner John Walker accompanied Tessier.  Present at the site were the contractors for Woody’s Excavating and Son and Michael Mayer.

The purpose of the site visit was to inspect the twenty-foot access off Sunset Lake Road and to respond to a complaint that the work being done was not in compliance with the conditions of the environmental court.

Discussion ensued:
The Selectboard heard comments from Michael Mayer, John Walker, Gordon Bristol, and Jay Wilson.

Fitzpatrick made a motion to withdraw the access permit until an engineer amends the site plan, and it is approved by the Act 250 compliance officer and is agreed to by the abutting landowners; Johnson-Aplin seconded the motion.
Motion passed 3/1.

SCHEDULED MEMBERS OF THE PUBLIC:
None

UNSCHEDULED MEMBERS OF THE PUBLIC
None

OLD BUSINESS:

  1. Town Beautification suggestions (Chevalier)
    No update
  2. FEMA buyout of South Newfane General Store (Golob)
    No update
  3. ARPA Funds Updates (Golob)
    No update
  4. Personal Policy Recommendations (Johnson-Aplin).
    No update

Powling asked if the items under Old Business could be removed until there was information to update.
Sanborn felt that it was essential to leave them as a reminder that there were still unresolved issues that the Board was dealing with.

NEW BUSINESS
 Vote on the Flood Plain River Corridor By-Law proposed changes.

Discussion ensued:
No changes were made to the proposed Flood Plain River Corridor By-Law.
Golob made a motion to sign the Flood Plain River Corridor By-Law, and Fitzpatrick seconded.
Motion passed 4/0.

CORRESPONDENCE:
None

Fitzpatrick made a motion to have Chair Sanborn and Selectboard member Johnson-Aplin approve pay orders. Golob seconded; Motion passed.

Golob and Fitzpatrick attended remotely and left the meeting at 7:46 p.m.
PAY ORDERS
Payroll # 11643 $ 5,637.76
Payroll # 11644 $ 5,238.68
AP # 24007 $ 136,967.34

ADJOURN:
Johnson-Aplin made a motion to adjourn. The meeting was adjourned at 7:50 P.M.

Respectfully Submitted,
Wannetta Powling, Administrative Assistant

 

 

Selectboard Special Meeting Thursday, September 14th, 2023

https://us06web.zoom.us/j/97227911757#success
(copy and paste the link into your web browser)
https//zoom. Us/join            Meeting ID:  972 2791 1757 Passcode:  352680

BOARD MEMBERS ZOOM:   Angela Sanborn, Jeffrey Chevalier, and Katy Johnson-Aplin.
Absent: Mike Fitzpatrick and Ann Golob.

Zoom:  Jay Wilson (Road Foreman).

PRESENT: Wannetta Powling (Administrative Assistant).

CALL TO ORDER:  The meeting was called to order at 4:29 p.m. by Selectboard Chair Angela Sanborn.
CONFIRM PROPERLY WARNED:   Powling confirmed the meeting had been properly warned.

ADDITIONS/AMENDMENTS TO AGENDA:  

NEW BUSINESS
Road Foreman Jay Wilson reported that there were three sealed bids for six culverts that needed to be replaced on the South Wardsboro Road prior to the paving project scheduled.

Powling was asked to open the following bids.
Wright Maintenance                                         Newfane             $ 27,300.
 Jake Beattie                                                       Newfane             $ 15,000.
 Guilmette Land Works                                    Burlington           $ 70,300.             

Discussion:
Johnson-Aplin made a motion to accept Jake Beattie’s bid of $15,000 dollars, and Fitzpatrick seconded. Motion passed 3/0.

Wilson mentioned that he had found a tractor for roadside mowing; each year, to rent a tractor for three weeks is $9,500, and we don’t get all the places that need to be done. The road crew tested the tractor in Nashua, NH, and found it to be in good running condition; the only thing would be new tires and Plexiglas on the side.  The asking price is $36,000, with a delivery cost of $700.

Discussion:
Fitzpatrick made a motion to purchase the tractor and have it delivered, and Johnson-Aplin seconded. Motion passed 3/0.

ADJOURN:
Fitzpatrick made a motion to adjourn. The meeting was adjourned at 4:42 P.M.

Respectfully Submitted,
Wannetta Powling, Administrative Assistant