Category Archives: Board of Selectmen Meeting Minutes

Special Selectboard Minutes May 26, 2021

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BOARD MEMBERS PRESENT:    Angela Sanborn, Shelly Huber and Katy Aplin-Johnson

BOARD MEMBERS ABSENT:  Ann Golob and Michael Fitzpatrick.

OTHERS PRESENT:   Jay Wilson and Wannetta Powling.

CALL TO ORDER:

The meeting was called to order at 5:22 p.m. by Chair Angela Sanborn.

MINUTES:  The purpose of the meeting is to award the bids for the paving of an approximately 2630’of Dover Rd.

Angela Sanborn opened the bid, they were as follows:

Springfield Paving                                         $69,764                                                

Shelly Huber made a motion to accept the bid from Springfield Paving; Katy Aplin-Johnson seconded the motion.

Motion passed.

ADJOURN:

Katy Aplin-Johnson made a motion to adjourn the meeting at 5:25 p.m.

Respectfully,

Wannetta Powling

Selectboard Meeting Monday May 3, 2021

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BOARD MEMBERS PRESENT: Angela Sanborn, Shelly Huber, Ann Golob and Katy Johnson-Aplin

Absent: Mike Fitzpatrick

OTHERS PRESENT

Jay Wilson, Melissa Brown, Doris Knechtel, Katy Bristol, Gloria Cristelli, Chris White, Jane Douglas, Juliette Carr, Dan Dewalt, Keats Dieffenbach, Austin RiceBCTV and Wannetta Powling

CALL TO ORDER:

The meeting was called to order at 6:00 p.m. by Selectboard Chair Angela Sanborn.

ADDITIONS/AMENDMENTS TO AGENDA:

 APPROVAL OF MINUTES:

  1. April 19, 2021 Regular Meeting

A motion was made by Shelly Huber to accept the minutes of the April 19, 2021 regular meeting. Ann Golob seconded the motion.  Katy Johnson-Aplin -abstained.  Motion passed.

 April 19, 2021 Board of Liquor Control

A motion was made by Ann Golob to accept the minutes of the April 19, 2021 Board of Liquor Control.

Shelly Huber seconded the motion. Katy Johnson-Aplin -abstained. Motion passed.

 

ROAD FOREMAN’S & ROAD COMMISSIONER’S REPORT:

  1. The work on Monroe Bridge has started back up, they switched lanes and are working on the other side.
  2. The Depot Rd Culvert update: The new easement has been submitted to VTRANS for approval, once approved Bob Fisher will try again to get the bank to sign off.
  3. The Sand/Salt shed update: They state has made a few recommendations to the engineer and those will be incorporated into the final bid documents. Going out for bid in December 2021.
  4. We had our second Hazard Mitigation Plan meeting two weeks ago with a couple of additional people joining. Margo from WRC will be working on it requesting additional information as she proceeds.
  5. The Green Up was successful; we picked up 210 bags and 17 tires & metal.
  6. We were awarded two new grants from VTRANS. We got a Class II Structures grant for $175,000 to go towards cleaning and greasing the structure of Monroe Bridge. (Bidding won’t start until 2022.) The other was a $175,000 Class II paving grant for reclaiming part of So. Wardsboro Rd. and paving from West St. to the dirt (After July 1, 2021.)

Shelly Huber made a motion to accept the Road Foreman’s Report. Ann Golob seconded the motion.   Motion passed.

ADMINISTRATIVE ASSISTANT’S REPORT:

  • A letter has been drafted to VTrans, asking if they will consider implementing the safety recommendations from the “Road Safety Audit Report for the Village of Newfane.” (Motion to authorize NSB Chair to sign on behalf of the Selectboard)

Letter was read into minutes. Discussion took place. Shelly Huber made a motion to authorize Angela Sanborn to sign letter to VTrans.  Ann Golob seconded the motion. Motion passed.

  • The past two weeks
    • I have completed two (2) VLCT trainings one for “Managing Conflicts of Interest” and the other one was for “Public Records.”
    • I attended the second meeting for implementing and writing the “New Hazard Mitigation Plan.” I believe this is good start for Newfane and what we as a Town should consider addressing for our future safety concerns.
    • As your Administrative Assistant, I provided the DRB with Zoom assistance to hold their (Natural Burial Ground) Public Hearing on Wednesday April 28.
    • I set up and provided Zoom assistance for the Abatement of Taxes on Thursday April 29, for the Board of Abatement.
  • I have included a letter from the Windham Regional Commission. With their plans to readopt the current regional plan. As Selectboard members you only need to be aware of their reasons for readopting the current plan. (Information provided)
  • At the April 19, meeting I provided an email from North East Wilderness Trust (NEWT) & The Conservation Project (regarding 111 acres off Hunter Brook Road in South Newfane) asking for support from the Newfane Selectboard. A draft of a letter of support is available tonight, provided by the North East Wilderness Trust (NEWT) I transferred this to Town stationary.

Shelly Huber made a motion to authorize Angela Sanborn to sign letter of support for NEWT.  Ann Golob seconded the motion. Motion passed.

Ann Golob made a motion to accept the Administrative Assistant’s report. Katy Johnson-Aplin seconded the motion.  Motion passed.

 TREASURERS REPORT / DELINQUENT TAX COLLECTOR’S REPORT

Melissa Brown was following up with the Delinquent Tax Policy for the Selectboard to approve.

Adoption of the New a Delinquent Tax Policy will be tabled until May 17, allowing the Board sufficient time to review.

 The Board discussed placing the three delinquent property’s in the upcoming tax sale.  If there is not a signed payment plan established before the proceedings begin with the attorney, tax sale will proceed. Additional fees and payment in full will be required to avoid being placed in the tax sale planned for June.

Katy Johnson-Aplin made a motion to proceed with placing the three delinquent properties up for Tax Sale.  Ann Golob seconded.  Motion passed.

 Legal notice to proceed with posting in the newspaper was signed, to sell the two (2) properties of the deceased owners D.215.1 & D.2187.

Ann Golob made a motion to authorize Angela Sanborn Selectboard Chair to sign Notice to Sell. Shelly Huber seconded the motion. Motion Passed.

Shelly Huber made a motion to accept the Treasurers verbal report. Ann Golob seconded the motion.  Motion passed.

COMMITTEE REPORT

Lister’s Office Vacancy – Doris Knechtel – Kay Bristol

Doris presented an update on the current vacancy in the Listers office asking the Select Board for immediate consideration to appoint a Lister to serve until March of 2022.  “To help assist with the Grievance process in June and for the signing of the new Grand List in early July.”

Doris stated Dennis Wiswall would be willing to accept the Listers position until March 2022.

Shelly Huber made a motion to appoint Dennis Wiswall as a Newfane Lister until March 2022.  Ann Golob seconded.  Motion passed.

An appointment letter will be sent to Dennis Wiswall for acceptance of his appointment.

 

SCHEDULED MEMBERS OF THE PUBLIC:

UNSCHEDULED MEMBERS OF THE PUBLIC:

Gloria Cristelli – Green Up 2021 wanted to publicly acknowledge the efforts of all the volunteers this year and that it was very successful.  There were many volunteers with all 250 bags used and additional bags were needed in some areas.  Gloria wanted to make special mention of the extraordinary efforts Thomas Aiksnoras whom picked up over 21 bags of litter.

The Selectboard suggested that a letter of acknowledgment should be sent to Thomas.

OLD BUSINESS:

Re-Adopt- or -Amend 

Ann Golob made a motion to accept and sign the Financial Policy. Shelly Huber seconded the motion.  Motion passed.

 Ann Golob made a motion to accept and sign the Personnel Policy. Katy Johnson Aplin seconded the motion.  Motion passed.

 Shelly Huber made a motion to accept and sign the Conflict-of-Interest Policy. Katy Johnson Aplin seconded the motion.  Motion passed.

Ann Golob made a motion to accept and sign the Selectboard Rules of Procedure. Katy Johnson Aplin  seconded the motion.  Motion passed.

Shelly Huber made a motion to accept and sign the Bidding Policy. Ann Golob seconded the motion.  Motion passed.

Animal Control Update:

Update from Stephanie Leis was incomplete. Information provided to the Board was that progress has been slow due to rocky ground.  There were no photos provided.

Discussion ensued.

Juliette Carr still has concerns about the dogs running on their property.

Action to be taken:  Selectboard member Katy Johnson-Alpin with the Administrative Assistant will make phone contact with Ms. Leis on Tuesday morning notifying her that a plan has been made with the Animal Control Officer Sandy MacDougall from Dover (whom agreed to assist with the Newfane ACO duties when needed), to do an inspection and impoundment if requirements of Animal Control policy have not been adequately met. This is per the Notice of Service that was delivered to Ms. Leis on April 14, 2021.

Discuss Ideas in the Town Plan –Ann Golob

Ann would like the Town to create a master list of projects needed for the town’s future growth. The list of possible projects is initially coming from reading the Newfane Town Plan and other similar planning documents completed in the recent past. Ann is working with the Planning Commission to create an initial list and will then bring it to the Selectboard to discuss.

Along with the Town Plan, a project list would assist in defining our short term/long term developmental goals. At the next Selectboard meeting Ann will update everyone on the status of the project with the Planning Commission and when we should be ready to share it with the Selectboard.

 

NEW BUSINESS:

CORRESPONDENCE:

Laura Wallingford Bacon – Grimes Hill Road residents have been cleaning up this dump site for over 25 years.  The cost to the Town is not only in terms of the Road Crew’s time and dumping fees associated with this site, but in environmental and health hazards as well.  Your minutes call for ideas in response to the issue, and our suggestion would be to extend the guardrail and eliminate the pullover at this site altogether, since it is simply an invitation to dump illegally.

 

Chris White – In response to the circulating petition and or letter from West River Mutual Aid requesting the Town of Newfane to find “an appropriate Diversity or anti-racism training program that could be offered to all town employees and officials as well as being available to members of the community at large, offers suggestions to be taken in to consideration before proceeding.

Newfane is a kind, generous, neighborly place. We don’t have to be taught to be so; we were raised with values and to practice the Golden Rule. Please don’t try to paint us as otherwise in an effort to jump on the latest “woke” train. We are not broken but we might be with efforts such as this.

 Erica Walch – The Selectboard is a political body and town employees and elected and appointed officials are charged with administering the management of the town, not learning and spouting political ideologies. The Reverend Dr. Martin Luther King, Jr. believed that “it is love that will save our civilization” and that people should be judged by the content of their character and not the color of their skin.

 Public comment from Keats Dieffenbach regarding the May 3rd, correspondence that was read publicly from Chris White and Erica Walch was made addressing their point of view.

 PAY ORDERS:

  1. Payroll Warrant No. #11511 Amount $ 4,626.63
  2. Account Payable No. # 21022 Amount $ 921,936.55

Shelly Huber made a motion to approve pay orders. Ann Golob seconded the motion. Motion Passed.

ADJOURN:

Ann Golob made a motion to adjourn. Meeting adjourned at 7:38 pm.

Respectfully Submitted

Administrative Assistant

Wannetta Powling

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

BOARD OF LIQUOR CONTROL

Monday May 3, 2021

 

 

  • CALL TO ORDER:

 

Angela Sanborn called the meeting to order at 7:54 pm.

 

  • BUSINESS:
  • License New Applications
  • Fat Crow #3 Class Liquor License

 

Shelly Huber Ann Golob made a motion to approve Fat Crow #3 Class Liquor License application. Ann Golob seconded.  Motion passed.

 

 

  • Next Stage Arts Project (Outdoor Event on the Common)

 

Shelly Huber made a motion to approve Next Stage Arts Project (Outdoor Event on the Common) application.

Ann Golob seconded the motion.  Motion passed.

 

 

Ann Golob made a motion to adjourn. Meeting adjourned at 7:57 pm.

 

 

 

Respectfully Submitted

Administrative Assistant

Wannetta Powling

 

Monday April 5th, 2021 Selectboard Meeting

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BOARD MEMBERS PRESENT:

Angela Sanborn, Shelly Huber, Mike Fitzpatrick, Ann Golob and Katy Johnson-Aplin

OTHERS PRESENT:

Jay Wilson, Melissa Brown, Jane Douglas, Lynn Forrest, Henry & Juliette Carr, Peter Novak, Walter & Emily Hagedorn, Kate Gehring, Austin Rice -BCTV and Wannetta Powling

CALL TO ORDER:

The meeting was called to order at 6:00 p.m. by Selectboard Chair Angela Sanborn.

ADDITIONS/AMENDMENTS TO AGENDA:

Angela Sanborn made a motion to move the Correspondence to Old Business with Dog complaint.

 APPROVAL OF MINUTES:

  1. January 18, 2021 Regular Meeting

Mike Fitzpatrick made a motion to accept the minutes of the January 18, 2021 Regular meeting. Shelly Huber seconded the motion. Motion passed.

  1. February 28, 2021 Public Hearing

Mike Fitzpatrick made a motion to accept the minutes of the February 28, 2021 Public Hearing. Angela Sanborn seconded the motion. Motion passed.

  1. February 28, 2021 Board of Liquor Control

Mike Fitzpatrick made a motion to accept the minutes of the February 28, 2021 Board of Liquor Control. Angela Sanborn seconded the motion. Motion passed.

  1. March 1, 2021 Informational Meeting

Shelly Huber made a motion to accept the minutes of the March 1, 2021 Informational Meeting.

Mike Fitzpatrick seconded the motion. Motion passed.

  1. March 15, 2021 Regular Meeting

Ann Golob made a motion to accept the minutes of the March 15, 2021 Regular Meeting.  Katy Johnson-Aplin seconded the motion. Motion passed (Mike Fitzpatrick Abstained.)Discussion ** Lister Vacancy was omitted from previous Administrative Assistant report, from the March 15th minutes.

ROAD FOREMAN’S & ROAD COMMISSIONER’S REPORT:

  1. The bridge work on Monroe Bridge is continuing, they have removed pavement on almost half the bridge. Daniels is scheduled to pour concrete for the joint repair tomorrow. We will be meeting there with VTRANS on Wednesday to jack hammer a couple of spots to check the concrete on the existing deck. If we find spots that need repair, I will ask for a special meeting to discuss it with the board.
  2. The Depot Rd Culvert update: Nothing new to report.
  3. Mud season is starting to improve on all but a couple roads.
  4. The Sand/Salt shed update: Nothing new to report.
  5. You should have the VTRANS Annual Financial Plan to sign and the Certificate of Compliance to sign.
  6. River Rd. bridge is having the approaches redone by Daniels Construction at no cost to the town. That work should start soon.
  7. This is the year we re-paint the white line on the blacktop. We have pricing from Poirier Line Stripping $.065 per foot. And L&D Safety marking for $.07 per foot. I would recommend Poirier they are a little less expensive and seem to do a far better job.

Shelly Huber made a motion to have Poirier Line help stripping @$0.065 cents per foot. Katy Johnson-Aplin seconded the motion. Motion passed.

  1. We have 3 prices on our crushed gravel Fitzpatrick Excavating was the low price at $16.00 per yd. delivered. We have been getting that gravel and the quality is very good.

Discussion ensued.

Shelly Huber made a motion use Fitzpatrick Excavating for gravel, Ann Golob seconded the motion.

Angela Sanborn asked if Fitzpatrick Excavating has turned in all paperwork required. Per Wannetta, the Subcontracting Agreement has not been received. Our current insurance does not expire until the end of April 2021. Since the Town of Newfane is listed as an additional insured party, when the policy is renewed the town will automatically be maintained as an insured party.

Motion passed (Mike Fitzpatrick Abstained).

  1. The Selectboard needs to write a letter to VTRANS requesting the implementation of the recommendations from “The Traffic Safety Audit” for RT 30 in Newfane village. Dynamic stripping at the entrances to the Village. Request locations for Radar feedback signs at each end of the village. Additional 30 mph sign in the village south bound opposite the existing 30 mph at mile 3.296 Evaluate “Hidden Drive” signs for 631-638 VT RT 30. The next two were discussed at the safety audit meeting but are not included in the report. Establish a “No Passing Zone” for Newfane village Addition of “Pedestrian Caution” signs. Newfane will be applying for a pedestrian scoping study grant to assist us with locating cross walks and developing a plan for sidewalk improvements.
  2. I had written to Pam Thurber from VTRANS with concerns from the bridge inspection report about the Green Iron Bridge in So. Newfane. The state had assumed responsibility for major repairs after Irene and the town does routine maintenance.  I have copied her response below.  This bridge is the truck detour because of the covered bridge, I have asked Windham Regional Commission to look at this bridge to see if it can be moved up in ranking.

Good afternoon Jay, 

Based on the last inspection, done in 2020, the bridge’s superstructure continues to corrode with heavy rust scale, pitting, and perforations and was rated in an overall fair (5) condition.  The bridge’s load rating has been re-evaluated, taking into account the extent and location of deterioration, and determined to not significantly affect or require reduction of the 24,000 pound legal load limit.

With input from towns and regional planning commissions (RPCs), bridges located on town highways are prioritized for programming and funding based on many factors and it is important that the town continue to voice their desire to rank this bridge high in priority for consideration.  Upon selection, as per the agreement and its conditions, the Agency would be responsible for all necessary rehabilitation or restoration costs for the bridge.  With over 1,600 town bridges competing for resources when this might happen cannot be determined.

Until the bridge’s priority becomes such that a project is selected, the town should continue to perform preservation treatments such as sweeping, cleaning, and washing the bridge of any deposits or debris, maintaining smooth approach transitions to reduce impact, maintaining approach and bridge rails for safety, trimming back trees and brush, enforcing the posting to not overstress the bridge, and sealing cracks to slow or prevent salt laden water and moisture from getting to the superstructure members and bridge seats accelerating deterioration.

 Please let me know if you have additional questions.  Regards, Pam

 When does the letter need to go to VTrans?  No deadline stated. Discussion ensued on the study for the Village of Newfane area and the Grant. The Selectboard has approved to apply for the Grant, this would happen in April per Jay.

Across from the S. Newfane General Store the guardrail has come up out of the ground. This happened when the snow was pushed back. The company that does the guardrail work will fix this during this summer.

 Mike Fitzpatrick made a motion to accept the Road Foreman’s Report. Shelly Huber seconded the motion.  Motion passed.

 ADMINISTRATIVE ASSISTANT’S REPORT:

  • The Hazard Mitigation Zoom information for the two upcoming meetings April 12th & April 21st have been added to the website and placed on Front Porch Forum as well as the information on the Ash Borer Infestation.
  • Training: I have enrolled in a series of financial trainings sponsored by the Vermont State Auditor’s Office. These trainings are offered free to municipalities. The first Zoom class is Tuesday April 6th and the series will conclude in November.
  • I am taking an on-line class to improve my writing skills. You will continue to see improvements in this area.
  • I have been asked by the DRB to create the zoom link for the public hearing on April 28th for the By-Law Amendment for the Natural Burial Ground on Sunset Lake Road. This information is available on the Town website.
  • There was a complaint of illegal dumping of trash on Loop Road.  Jay was able to place a sign within a short period of time; no other dumping has been reported.
  • I have completed this year’s registration for System for Award Management (SAM) this qualifies Newfane to apply for federal grants and emergency funding.

 There is a requested for a change in (health & dental) insurance coverage. I need to get a clarification from the Board in order to process this change. Will the Board agree to the current 80% -20% split on the insurance regardless of the type of plans chosen? (Family, Single, Adult & Spouse, Adult & Child)

 Treasure confirmed this information was on dental only. The amount per monthly paid by employee

 Employee 20%                                                                        Employer 80%

Family plan $ 33.15                                                                   Family plan $ 132.62 

Two-person plan $ 18.84                                                        Two-person plan $ 75.32       

Single person plan   $ 9.82                                                     Single person plan $ 39.30

 There was discussion about the cost and breakdown for monthly costs. The two-person plan has never been used by Town Employees.

 Mike Fitzpatrick made a motion to accept the 80/20 split for dental on any plan regardless of plan chosen. Shelly Huber seconded the motion.  Motion passed.

 Mike Fitzpatrick made a motion to accept the Administrative Assistant’s report. Shelly Huber seconded the motion.  Motion passed.

 TREASURERS REPORT / DELINQUENT TAX COLLECTOR’S REPORT

  • Payroll Audit is complete. I am still waiting to hear back from VLCT with the results. VTrans requested a Sub-recipient Monitoring Report. They emailed me the list of paperwork that was needed from 2018-2021. This is a monitoring review for grants that the Town of Newfane has received from VTrans in which they received the funds from the Federal Government. This is completed and we received the exit letter with excellent with no findings or concerns.
  • Vermont Bond Bank (US Bank) requested an Annual Financial Reporting and an Annual Post Issuance Compliance Checklist. Both have been completed. This is in regards to the Bond we have taken out for Bridge 14.
  • Town Properties – Walter Hagedorn is interested in purchasing two town owned properties. These two properties were previously advertised to bid on and nobody purchased them. He dropped the letter off to me and I forwarded it to Wannetta. If you decide to accept his offer we will have to contact Attorney Bob Fisher to do a Purchase and Sales Agreement and advertise the sale for 30 days. We do not need to go through the bid process again. If nobody objects to the sale of the two properties, we can sell them.

Angela Sanborn read the letter written to the Selectboard from Walter Hagedorn indicating what he would like to do with the properties.

Shelly Huber made a motion to accept the offer made for both Town owned properties from Walter Hagedorn. Ann Golob seconded the motion. Motion passed.

  • Tax Sales – I will begin processing tax sales in April. I will provide the board with a list of properties going into tax sale at the April 20th meeting. I have one from Kenolie Village Campground that has not been paid since 2013. I would like to put that camper into tax sale if the board agrees. We would have to purchase a tire boot for this tax sale, to purchase tire boot $35-$75.

Shelly Huber made a motion to do tax sale on the camper at Kenolie Village Campground. Ann Golob seconded the motion. Motion passed.

Purchase of tire boot is below required minimum for needing approval. Consensus is to purchase the piece of equipment, and to work with road crew or State of Vermont Police on installation.  

  • I also have two properties (Located on Railroad Lane and at Grimes Hill Road) that the owners have passed away and the families don’t want them. If I sell them at tax sale, the Town of Newfane would have to pay for the attorney fees due to the fact that they don’t owe that much in taxes. One property is five years behind but only owes $200 approximately. Both properties are small and don’t pay a lot per year in taxes. Is this something the board would like to go through with or wait another five years or more?

Discussion ensued about the Town Attorney’s fees for tax sales. Board asked for clarity on billing and to look at the contract with the Attorney. Katy Johnson-Aplin asked if neighbors would be interested in property.  

Further information will be provided regarding tax sales on April 19th meeting.

Mike Fitzpatrick made a motion to accept the Treasures Report. Ann Golob seconded the motion.

Motion passed.

COMMITTEE REPORT:

Planning Commission

Jane Douglas was present to introduce Peter Novick for a one (1)-year appointment as the Town of Newfane’s second (2nd) alternate representative to the DVFiber board.  Peter currently lives on Daniels Hill Road having moved here from Washington DC.  Having to rely mostly on ADSL as the current internet source, he is willing to help achieve getting more Broadband.

Mike Fitzpatrick made a motion to appoint Peter Novick as the second (2nd) representative alternate for the Town of Newfane to the DVFiber. Shelly Huber seconded the motion.  Motion passed.

Jane Douglas questioned what best serves Newfane’s interest when a vote is called.  “Affordable Service” or “Faster Installation” timeline information could possibly be three (3) to four (4) years out before homes would have Broadband service. The board has received many bids from companies.  It would seem that a balance is needed to be achieved between these two alternatives and to be sure that we are achieving the most effective process which would allow for success and meeting everyone’s expectations.

Shelly Huber asked Lynn Forrest from the Planning Commission if she had any information from the survey that was done a few years ago. Lynn said that question was not asked but there was a survey done by another group and she would try to get that information for the Selectboard.

Windham Regional Commission may have additional survey information available. More information is needed for the Board to make an informed decision.  This will be a future agenda item.

SCHEDULED MEMBERS OF THE PUBLIC:

Walter Hagedorn –Offer to Purchase 2 pieces of Town Owned Property

 Action was taken in the Treasurers Report.

UNSCHEDULED MEMBERS OF THE PUBLIC:

None

OLD BUSINESS:

Status of Animal Control Complaint – Mr. Fitzpatrick Reporting; He was provided by the dog owner the photographic proof that the three dogs were on leashes. The dogs are on runs and do not leave the property right now and that this Spring would have a fence.

Angela Sanborn read Henry Carr’s letter from March 21st, 2021 “despite our repeated requests for safety from vicious dogs repeatedly running at large and attacking people in their own yards.”  “This is not the sort of relationship that we expect to have with our neighbors or with our Town Government, but you leave us no choice, as you inexplicably have not made arrangements to have an Animal Control Officer(ACO) from somewhere cover the town.”

There was discussion about previous aggressive behavior of the dogs. Wannetta mentioned that one of the dogs that went after a small child in a neighboring home had bit the child, but it did not break skin since the child was wearing a snowsuit. On another occasion, the dog went after the neighbor’s husband in an aggressive manner but there was no physical contact. The Board is looking for documentation confirming an emergency room /doctor’s visit for Gordon (Bummy) Turner Sr. of Marlboro and his account of the incident of the alleged dog bite. 

To be fair to the owners of the dogs, and the Carr family, the Town has a need for a professional ACO to mediate the process of complying and maintaining the safety of the dogs and the neighbors. Ann Golob asked for more information on where we are with the Animal Officer. Wannetta stated that the program with the Windham County Sheriff’s Department will not start until July 1. Board discussed using an ACO from neighboring Towns. The Board requested that the Administrative Assistant contact Dover to see if their Animal Control Officer was available to help Newfane until July 1st, 2021 when the Regional Animal Control (ACO) contract with Windham County Sheriff’s Department could be in place. 

It was discussed whether written notice should be sent to residents of Beech Tree Lane, Stratton Hill Road and Dover Road advising neighbors to be aware of the dogs, note the location where they were seen and to please notify the Administrative Assistant at the Town office of any dogs being unattended or roaming freely.  The Board will send a second letter to Stephanie Leis & Jason Gechter requesting them to perform measures that are outlined in Newfane’s Animal Control Ordinance. 

Henry and Juliette Carr had constructed 100’s of feet of welded fence in an effort to prevent the dogs from coming directly on their property; it does not prevent the dogs from coming around the end of the fence.  The Carr family thanked the Board for taking this issue seriously and being willing to take enforcement action.

 

Re-Adopt- or -Amend

Personnel Policy, Selectboard Rules of Procedure, Financial Policy and Conflict of Interest Policy   Shelly Huber made a request to table Reviewing the Policy’s until April 19th meeting.  The Board was in full agreement.

 

NEW BUSINESS:

  1. Discuss Ideas in the Town Plan –Ann Golob

After reviewing the 2018 Town Plan, Ann Golob was impressed with the proposed plan, and would like to see what funds are available to start working on the goals in the Town Plan. Also interested in attracting commercial business to help revitalize the community and to stimulate the Economic Development of the area villages and Town of Newfane.  Ann Golob will plan on attending the April 8th Planning Commission meeting and report back to the Selectboard on a process to begin defining our short term/long term development goals.

CORRESPONDENCE:

1.      Carr Family expressing concerns for following up with dog complaint.

Amendment was made to move this to Old Business.

EXECUTIVE SESSION:

Executive Session under Title 1 V.S.A. 313(a) (3) the evaluation of an employee

Angela Sanborn made a motion to enter executive session under Title 1 V.S.A. 313(a) (3) the evaluation of an employee. Ann Golob seconded the motion. Motion passed.

The Board entered Executive Session 8:21pm

Ann Golob made motion to leave executive session and Shelly Huber seconded at 8:21.

Result is that no decision made.

 

PAY ORDERS:

  1. Payroll Warrant No. #11506          Amount $ 3,951.55
  2. Payroll Warrant No. #11507          Amount $ 4,108.02
  3. Payroll Warrant No. #11508          Amount $ 5,685.75
  4. Account Payable No. # 21020 Amount $ 54,315.80
  5. Account Payable No. # 21020 A Amount $       71

ADJOURN:

Shelly Huber made a motion to adjourn. Meeting adjourned at 8:46 pm.

Respectfully Submitted

Administrative Assistant

Wannetta Powling

 

 

 

 

Selectboard Minutes Public Hearing Sunday, February 28, 2021

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BOARD MEMBERS PRESENT:

Marion Dowling, Mike Fitzpatrick, Christopher Williams and Angela Sanborn

Absent: Shelly Huber

OTHERS PRESENT:

Merle Tessier, Ken Estey, Jane Douglas, Michael Mayer, Eve Hochwald, David Cotton, Austin -BCTV and Wannetta Powling

CALL TO ORDER: The meeting was called to order at 2:00 p.m. by Chair Marion Dowling.

ADDITIONS/ AMENDMENTS TO AGENDA:

BUSINESS:

The purpose of the hearing is to consider a proposed Amendment to Article 3, Section 343 of the Newfane Zoning Bylaws, to Establish Natural Burial as a Conditional Use in Resource Districts in the Town of Newfane.

Ms. Dowling read the Planning Commission’s proposed   By-Law amendment into the minutes.  It was opened to the public.  Michael Mayer acknowledges that Natural Burial has become a National movement.   That Newfane Selectboard will take prompt action on this matter.

Mr. Estey was thankful that he and the Planning Commission could be part of the support for the involvement.

Ms. Sanborn made a motion to accept the amendment to the By-Law changes. Mr. Fitzpatrick seconded the motion.   The motion passed 4/0

The Planning Commission will update the documents to the Town Plan to show that the amendment was adopted.

CORRESPONDENCE:  None

ADJOURN:   Mr. Fitzpatrick made a motion to adjourn. Meeting adjourned at 2:09pm.

 

Respectfully Submitted,

Administrative Assistant  Wannetta Powling

Sunday February 28th 2021 Selectboard Public Hearing & BLC

To join (Zoom) Public Hearing information

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  • CALL TO ORDER:
  • BUSINESS:

The purpose of the hearing is to hear comment on a proposed Amendment to Article 3, Section 343 of the Newfane Zoning Bylaws, to Establish Natural Burial as a Conditional Use in Resource Districts in the Town of Newfane.

  • ADJOURN:

 

Following the close of Public Hearing

TOWN OF NEWFANE BOARD OF LIQUOR CONTROL 

  • CALL TO ORDER:
  •  BUSINESS:
    • License Renewal Applications
    1. N. C Creamery, LLC / (Fat Crow)
    2. Paul C. Dutton (Dutton Farm Stand)
    3. Green Mountain Wine Shop

 

Monday January 18th, 2020 Selectboard Minutes

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BOARD MEMBERS PRESENT:  Marion Dowling, Mike Fitzpatrick, Shelly Huber, Christopher Williams and Angela Sanborn

OTHERS PRESENT:  Jay Wilson, Ken Estey, Dan Dewalt, Deborah Luskin, Jane Douglas, Lynn Forrest, Carol Hesselbach, Priscilla Cotton, Sandra Dadik, Brenda Siegel, Gloria Cristelli, Jerly Julian-Cisse  Margaret Wimberger, Thomas Ely, Galen -BCTV and Wannetta Powling

CALL TO ORDER: The meeting was called to order at 6:00 p.m. by Chair Marion Dowling.

ADDITIONS/ AMENDMENTS TO AGENDA:

Investment Property- Ms. Huber updating

Motion was made to table until a future meeting.

MINUTES:

  • January 4th, 2021 Regular Meeting
  • Ms. Sanborn made a motion to accept the minutes. Mr. Fitzpatrick seconded.
  • Motion passed.
  • January 11th, 2021 Budget meeting
  • Ms. Sanborn made a motion to accept the minutes. Ms. Huber seconded.
  • Motion passed. 4/1 Mr. Williams abstained.

ROAD FOREMAN’S AND ROAD COMMISSIONER’S REPORT

  1. The letter that the Selectboard signed asking for VTRANS assistance with the damage from the Christmas day storm has been submitted. We have completed as much of the emergency repairs, that we can do until warm weather returns.
  2. The Depot Rd Culvert update: The foreclosure auction for 254 Depot Road is scheduled for tomorrow and I will plan on attending to make contact with the new buyers about the easement that is still needed.
  3. The Newfane village speed committee had a zoom meeting to discuss the Road Safety Audit. The recommendations they wanted to follow up on are VTRANS painting dynamic striping at the village entrances, new signage at the entrance to the village, radar feedback signs and applying for a Pedestrian Scoping Study grant to look at potential crosswalk locations and sidewalk work.
  4. The Sand/Salt shed update: Bell Engineering is now working on the next phase of the plans and he has staked out the building. We had a zoom meeting to get updates last week. We may have to postpone the work for a year as it seems that costs are up significantly           and our VTRANS municipal project manager felt we may get better pricing bid mid-winter next year.
  5. The storm this past Saturday knocked down many trees and power lines. The last of the roads to get reopened were last night with Stratton Hill Rd. and River Rd.
  6. I have attached the RFP for the Local Hazard Mitigation Plan Proposal. We need to have this in place to apply for future FEMA grants. This plan takes approximately a year to complete. The grant we have is for $10,000 with a 25% town match so we would need to come up with our share of $2,500 it can be a combination of money and in-kind labor.

Ms. Huber made a motion to move ahead with the Grant process.  Ms. Sanborn seconded. Motion passed. 5/0

Ms. Sanborn made a motion to approve the Road Foreman’s Report.  Mr. Fitzpatrick seconded. Motion passed. 5/0

ADMINISTRATIVE ASSISTANT’S REPORT:

  1. There will only be one Informational Meeting, Monday March 1st. This will allow enough time for the Town Reports to be mailed & received.
  2. The team has been working with Cor & Austin at BCTV to work on the extra details needed to provide for the informational meeting.
  3. I am working very hard to finishing up the Town Report; it will go to the printers the end of the week.
  4. Now that the Commons newspaper box has been moved, Mark Gray is aware of attention needed for the steps at Williamsville Hall.
  5. It is my recommendation with the amount of correspondence the Selectboard has received since the budget meeting of January 11th. That the Selectboard approve the 19th Article as written and let the voters decide the appropriations for Restorative Community Justice of S. V.T.
  6. Articles 6 &7 have the correct dollar amount, Article #5 figures in the General fund I expect to have tomorrow.

Ms. Sanborn made a motion to approve the Administrative Assistance Report.  Mr. Williams seconded. Motion passed 5/0.

CORRESPONDENCE:

  • The Selectboard received letters regarding the proposed Article #19: Restorative Community Justice of Southern VT (RCJ).
  • Members of the Selectboard began by reading letters of support from Margaret Wimberger and Thomas Ely. Additional letters from Ann Golob, Apple Gifford and Ken Estey were heard.
  • Discussion ensued.
  • Selectboard Chair called on many individuals that wanted to express comments, as well as provide additional information.
  • Ms. Sanborn made a motion to place Restorative Community Justice of Southern VT appropriation request on the ballot. Ms. Dowling seconded. Motion passed: 4/1 Ms. Huber opposed.

SCHEDULED MEMBERS OF THE PUBLIC:

Deborah Luskin provided insight for the “Zoom Procedures” to be used for the informational meeting, prior to this year’s Australian vote / Town Meeting.   BCTV, Newfane staff and volunteers will be working on the extra details needed for the informational meeting, which will be held on March 1st.

Recommendations were made to have notice of “Zoom Procedures” (for the Informational Meeting) posted at all the regular sites, as well as front page forum and the Town website.

The Selectboard extended its gratitude to Ms. Luskin for her efforts of support and assistance.

COMMITTEE REPORT

Planning Commission Chair Ken Estey mentioned that the commission is working on Economic Development. Jane Douglas gave Broadband report since joining the Deerfield Valley Communication Union District (DVCUD) Ms. Forrest asked for comments and questions regarding Short Term Rental to be sent for the commission to review.

UNSCHEDULED MEMBERS OF THE PUBLIC:

None.

OLD BUSINESS:   

Mr. Fitzpatrick reported that he had spoken with the dog owner in S. Newfane, to follow up on what measures they were using to control the three dogs running at large thru the yards of their neighbors. They have been tying the dogs out one at a time, they provide long walks for the dogs while on leash. Mr. Fitzpatrick will provide photographic proof of compliance “Sometime next week” for the Board.

Ms. Sanborn read an email from the director at the Windham County Human Society, stating their observations, of dog behavior following a recent visit the owners made for their dogs.

NEW BUSINESS:

None.

CORRESPONDENCE:   (Filed in folder)

  1.  Barry Aleshnick –Expressed his appreciation for allowing the Commons Newspaper box to relocate to the Williamsville Hall.
  2. Ann Golob –Letter was read supporting Restorative Community Justice of Southern VT.
  3. Eileen Fahey- supporting Restorative Community Justice of Southern.
  4. Margaret Wimberger- Letter was read supporting Restorative Community Justice of Southern VT.
  5. Thomas C. Ely- Letter was read supporting Restorative Community Justice of Southern VT

Ms. Huber made a motion to suspend the Regular Selectboard meeting.

Ms. Sanborn seconded. Motion passed 5/0 Meeting suspended@7:51pm

Ms. Dowling resumed Regular Selectboard Meeting @ 7:56

PAY ORDERS:

  1. Payroll Warrant #11494        Amount $ 4,829.92
  2. Account Payable # 21014 Amount $ 42,491.29

Mr. Fitzpatrick made a motion to approve pay orders.  Mr. Williams seconded.

Motion passed.

ADJOURN: 

Mr. Williams made a motion to adjourn. Meeting adjourned at 8:04pm.

Respectfully Submitted,

Administrative Assistant

Wannetta Powling

Monday January 4th, 2020 Selectboard Minutes

 

BOARD MEMBERS PRESENT:

Marion Dowling, Mike Fitzpatrick, Shelly Huber, Christopher Williams and Angela Sanborn

OTHERS PRESENT:  

Jay Wilson, Melissa Brown, Ken Estey, Dan Dewalt, Kate Gering, Margaret Sterns, Deborah Luskin, Jane Douglas, Galen -BCTV and Wannetta Powling

CALL TO ORDER:  The meeting was called to order at 6:00 p.m. by Chair Marion Dowling.

ADDITIONS/ AMENDMENTS TO AGENDA: None.

MINUTES: December 21st, 2020 Regular meeting, Ms. Sanborn made a motion to accept the minutes. Ms. Huber seconded. Motion passed. 4/1 Mr. Williams abstained.

ROAD FOREMAN’S AND ROAD COMMISSIONER’S REPORT

  1. The town experienced huge amounts of rain and melting snow in the Christmas Day storm and we had damage on many roads. We reviewed the damage with VTRANS and have qualified for an emergency grant; they will cover 90% of the repairs. We are doing as many of the emergency repairs as we can now and the rest will be fixed in the spring.
  2. The Depot Rd Culvert update: We are still waiting on the foreclosure sale to happen on the 19th of January
  3. The Newfane village speed committee had to reschedule the Zoom meeting for the Traffic Safety Audit that has been completed for Newfane Village. The garage had no internet that day.
  4. The Sand/Salt shed update: Bell Engineering is now working on the next phase of the plans and he has staked out the building.
  5. The Arch Bridge did not go out to bid as planned and has been delayed until June ’21 to be put out to bid with work happening summer of 2022.

Mr. Williams wanted the Board to be aware that he had given Mr. Wilson permission to take time off, after being informed that Jay’s mother had passed.  On behalf of the entire Selectboard, the chair extends sincere condolences for the Wilson Family for their loss. Other members also express their sympathy.

The Selectboard acknowledges him for his dedication while enduring person tragedy.

Mr. Fitzpatrick Recused himself from the following order of business

  1. Sealed Bids for Adams Hill Repair – 2 Bids were received and opened by the chair.
    1.   A. S. Clark & Sons submitted a bid of $16,980.00 with proof of Insurance.
    2.   Fitzpatrick Excavating submitted a bid of $10,500.00 (insurance of file.)

Further clarification was provided by Mr. Wilson that all the work needing to be completed by Friday January 8th, 2021.  This would allow access for fuel trucks and emergency equipment.

Ms. Sanborn made a motion to award the bid to A. S. Clark & Son.

(There was no Second)  Motion Failed.

Ms. Huber made a motion to award the bid to Fitzpatrick Excavating for the being the lowest bidder.  Ms. Dowling Second.

There was further discussion regarding the incomplete work on the Dover Rd.  Mr. Fitzpatrick confirmed that there were still guardrails that needed to be reinstalled along a small section of the road.

Vote was called for 4/1 (Mr. Fitzpatrick Recused himself.)

Motion Passed.

ADMINISTRATIVE AS SISTANT’S REPORT:

  1. A reminder for those committee members’ that have not sent me your reports, please do so ASAP.
  2. Scheduled from tonight thru September the login for Selectboard meetings will be the same. This is found at the top of each agenda that is / will be posted.
  3. I should receive the 2021 Diesel Tax Exempt from State of VT / VTrans. They are creating a different approach for municipalities to login for these certifications renewals.
  4. I ‘am using word to create a ballot for voting on the Articles for Town Meeting. You have a DRAFT as to what they could look like.  Carol has informed me that she will be using the tabulator for the elections of officers.
  5. I would like to select the dates for our Informational Meeting. This will allow me to coordinate with Cor at BCTV for any extra preparation needed. Is there anyone else that would like to be part of a team to work on the details for Town Meeting?
  • Monday February 15th (President’s Day)
  • Tuesday February 16th  
  • Monday February 22nd 
  • Monday March 1st  

Ms. Sanborn made a motion to approve the Administrative Assistance Report.  Mr. Williams seconded.

Motion passed 5/0.

TREASURERS REPORT

  1. W-2 & 1099’S – I have been working on getting all my information needed for my W-2’s and 1099’s so I can mail them out to all the employees and contractors by the end of the week. I will then send copies to the appropriate parties at the State of Vermont and the IRS.
  2. Monthly & Quarterly Reports – I have finished my monthly report to the State of Vermont for taxes and to Vermont Municipal Employee Retirement System (VMER’s); I can now finish my quarterly reports for the State of Vermont, VMER’s, Dept. of Labor and the IRS. These will be completed by tomorrow.
  3. Minimum Wage and Mileage – Effective January 1, 2021 the new minimum wage is $11.75/hr. We do have one person who is making minimum wage that this will affect. I have adjusted their minimum wage from the 2020 rate of $10.96/hr. to $11.75/hr. The new mileage rate is now $0.56/mile, down from $0.575. This also went into effect on January 1, 2021.
  4. Budget – I have entered all the information that I currently have into NEMRC for next year’s budget. I have done the same for all the revenue, expense and capital reports. Once we finish the budget I can complete all of these.
  5. Miscellaneous – Everything else is going as scheduled with accounts payable, payroll and collecting taxes daily. Taxes are already coming in for the January 15th

Sierra Pratt is doing a great job with the reconciliations and they are getting done on-time          monthly.

SCHEDULED MEMBERS OF THE PUBLIC:

Deborah Luskin provided insight to the approaching town meeting.  With the challenging times surrounding COVID 19, a reluctant decision was made by the Selectboard to hold 2021 Town meeting by Australian ballot.  But still affording the voting towns people the right to make crucial discussions, which would normally take place in a debate at the meeting.   BCTV, Newfane staff and volunteers will be working on the extra details needed for the informational meeting, which will be held prior to March 2nd.

Ms. Luskin asked if the Common’s newspaper box currently located at the “Eatery” could be relocated to the porch of the Williamsville Hall.

Discussion ensued.

COMMITTEE REPORT

Mr. Estey requested that the Selectboard consider the nomination of Luke Stafford as an Alternate Representative to the Planning Commission.

Mr. Fitzpatrick made a motion to Appoint Luke Stafford as an Alternate to the Planning Commission.  Mr. Williams seconded.

Motion passed 5/0

Planning Commission Chair Ken Estey mentioned that the commission is working on short term rental report; Ms. Forrest will be sending the finale report to the Board for review.   There are revision issues of the Town Plan that will be taken up at the future commission meetings.

UNSCHEDULED MEMBERS OF THE PUBLIC:

None.

OLD BUSINESS:

Animal Control continues to be an issue that the Selectboard has been dealing with.  Mr. Fitzpatrick offered to contact a dog owner in S. Newfane regarding Animal Control Ordnance.  Mr. Fitzpatrick will make an appointment to visit the owners to discuss and document the efforts and proof of compliance.

Mr. Fitzpatrick will report back to the Selectboard at the next meeting.

NEW BUSINESS:

None.

CORRESPONDENCE:

None.

PAY ORDERS:

  1. Payroll Warrant #11490        Amount $ 6,721.20
  2. Payroll Warrant #11492        Amount $  7,801.45
  3. Account Payable # 21013 Amount $ 14,208.50

Mr. Fitzpatrick made a motion to approve pay orders.  Mr. Williams seconded.

Motion passed.

ADJOURN:

Mr. Williams made a motion to adjourn. Meeting adjourned at 8:39pm.

 

Respectfully Submitted,

Administrative Assistant

Wannetta Powling

December 21st, 2020 Selectboard Minutes

Virtual Monday December 21st, 2020

BOARD MEMBERS PRESENT: Marion Dowling, Mike Fitzpatrick, Shelly Huber and Angela Sanborn.  Absent: Christopher Williams.

OTHERS PRESENT: Galen -BCTV, Jay Wilson and Wannetta Powling

CALL TO ORDER: The meeting was called to order at 6:06 p.m. by Chair Marion Dowling.

ADDITIONS/ AMENDMENTS TO AGENDA:

None

MINUTES:

  1. December 7th,, 2020 Regular meeting, Ms. Sanborn made a motion to accept the minutes. Ms. Huber seconded. Motion passed. 3/1 Mr. Fitzpatrick abstained.
  2. December 14th, 2020 Budget meeting, Mr. Fitzpatrick made a motion to accept the minutes. Ms. Huber seconded.

Motion passed. 3/1 Ms. Sanborn abstained.

ROAD FOREMAN’S AND ROAD COMMISSIONER’S REPORT:

  1. The storm on Thursday was substantial with very little visibility. It went well, but was just a lot of snow at one time. We need to send letters to a resident on Back St. with a new wooden fence in the town right of way explaining that the snow off the plow will most likely damage his fence and that the town is not responsible. The other is a resident on Toby Hill Rd. has been putting a large pile of snow in the road from his driveway. I want to remind people that they cannot plow or snow blow snow into the town road.
  2. The Depot Rd Culvert update: The bank has filed a foreclosure on the Fickett property further delaying our box culvert. We now would need to wait for the sale to happen on Jan. 19th before we can work on getting the easement from the new owners.
  3. The Newfane village speed committee will be having a Zoom meeting Thursday to go over the Traffic Safety Audit that has been completed for Newfane Village.
  4. The Sand/Salt shed update: Bell Engineering is now working on the next phase of the plans.
  5. The Arch Bridge should be going out to bid a week from this Wednesday

Ms. Huber made a motion to accept the Road Foreman’s report, Mr. Fitzpatrick seconded.

Motion passed 4/0.

ADMINISTRATIVE ASSISTANT’S REPORT:

  1. Tonight marks the deadline for our Social Services Appropriations appointments. 34 letters were sent out to those that had previously received Town appropriations / I have not heard from 4
  2. Tuesday morning I have a scheduled meeting with Sheriff Anderson and representatives from Putney, Dummerston and Westminster. This is a follow up to our informational meeting on 12/2nd regarding W.C.S.D. implementing a Regional Animal Control officer to service these towns currently without an Animal Control officer.
  3. I will then be taking Wednesday the 23rd & Thursday the 24th off as vacation days.
  4. A reminder for those committee members’ that have not sent me your reports, please do so ASAP.

Mr. Fitzpatrick made a motion to accept the Administrative Assistant’s report, Ms. Sanborn seconded.

Motion passed 4/0.

SCHEDULED MEMBERS OF THE PUBLIC:

  • Social Services funds request qualifications for town appropriation considerations.
  1.  Becka Shaffer – Valley Cares
  2. Hillary Farquhar – Brattleboro Hospice
  3. Steven Meyer – LG Foundation
  4. Lyndia – VT Independent Living (Did Not Appear)
  5. Maggie Lewis- The gathering Place
  6.  Anne Gouin – Windham County Human Society
  •  Gloria Cristelli – Newfane Neighbors

UNSCHEDULED MEMBERS OF THE PUBLIC:

None

OLD BUSINESS:

Town Meeting March 2nd 2021 Australian ballot.  Members of the Newfane Selectboard attended a municipal training on Thursday December 17th, presenter Will Senning from the VT Secretary of State provided an overview of legal requirements and the process of the Australian ballot system.   Board members considered the resident’s average age that have attended past Town meeting’s, the number of absentee ballots received from the presidential election in November. Upon careful evaluation of the information available, the unprecedented circumstances, recommendations from health officers and state officials, a motion was made by Ms. Huber to move all of 2020 Town Meeting business to Australian Ballots. Mr. Fitzpatrick seconded.

Motion passed 4/0.

Animal Control continues to be an issue that the Selectboard has been dealing with.  There have been serious complaints received.  A notice of service was sent to dog owners in S. Newfane.  It has been an ongoing issue between neighbors, but with the continued harassing and aggressive behavior it became apartment that official intervention was necessary to protect all the residents of Newfane, S. Newfane, Williamsville and Brookside.

It is the responsibility of the dog owners to maintain control of their animals. Owners are responsible for the behavior and actions of their animals, and to follow town policy and ordinances.

NEW BUSINESS:

None

CORRESPONDENCE:

Gloria Cristelli – Fostering Dogs – The email to the Selectboard chair was read by Ms. Dowling.  Ms. Cristelli was contacted thru Newfane Neighbors a group of volunteers that was established to provide those in need with a helping hand.  The elderly gentleman was admitted to the hospital and has 4 small dogs that need to be cared for. Ms. Cristelli was aware that Newfane ACO had resigned. So she assumed the responsibility of finding a solution for these pets.

Newfane is grateful to the generous and kind hearts of residents that are willing to step forward when there is a call for help.

Thank you one and all for your service.

PAY ORDERS:

  1. Payroll Warrant #11488     Amount $ 4,573.74
  2. Payroll Warrant #11489     Amount $  5,745.92
  3. Account Payable # 21012 Amount $ 29,905.45

Ms. Huber made a motion to approve pay orders.  Mr. Fitzpatrick seconded.

Motion passed.

ADJOURN:   Motion to adjourn was made by Ms. Huber @ 8:49pm.

Respectfully Submitted,

Administrative Assistant

Wannetta Powling

Selectboard Minutes Monday October 19, 2020 Zoom

Draft

BOARD MEMBERS PRESENT: Marion Dowling, Michael Fitzpatrick, Angela Sanborn and Shelly Huber.  Absent: Christopher Williams,

OTHERS PRESENTChris White Dan Dewalt, Maralee Chris, Alan Grinold Alex Beck. Jay Wilson, Toni, Jeryl Julian, BCTV and Wannetta Powling.

CALL TO ORDER: The meeting was called to order at 6:00 p.m. by Chair Marion Dowling.

ADDITIONS/ AMENDMENTS TO AGENDA:

MINUTES:

October 5, 2020 Regular meeting Ms. Sanborn made a motion to accept the minutes, Mr. Fitzpatrick seconded.      4/0 Motion passed.

October 13, 2020 Budget meeting Ms. Sanborn made a motion to accept the minutes, Ms. Huber seconded.      4/0 Motion passed.

ROAD FOREMAN’S AND ROAD COMMISSIONER’S REPORT:

  1. The top soil pile at the garage has generated a little interest at $12 per yard is that something you’re interested in.  Discussion ensued 
  2. Mr. Fitzpatrick made a motion to sell topsoil @$12, Ms. Sanborn seconded.  4/0 Motion passed
  3.  undercoating of the town vehicles was completed today.
  4. The Depot Rd Culvert update: We are making progress on one of the easements.
  5. The Road Safety Audit draft report for Newfane Village has been sent out today, there are a couple changes to make before they send out the final audit.
  6. The Sand/Salt shed update: The Easement letter has been sent to the town attorney for him to complete.
  7. The gravel crushing in the So. Newfane yard has been completed. We have been putting that on the roads in S. Newfane.

Ms. Sanborn made a motion to accept the Road Foreman’s report, Mr. Fitzpatrick seconded.

Motion passed 4/0

ADMINISTRATIVE ASSISTANT’S REPORT:

  • We have had a number of Dog calls the past few weeks. With the amount of time involved the Board recommended I contact neighboring Towns to inquire if they would be willing to share their ACO with Newfane. I mailed out 6 letters on Friday, I learned today that WCSD may hire a “Regional Animal Control Officer” to help cover these vacancies. I will let the Selectboard know when I have more information.
  • We have great response to the Data Entry ad; our advertisement indicated today is the deadline for submitting your resume. I want to thank everyone who took the time to submit a letter and resume.  The Selectboard & the Listers will be reviewing and interviewing, we hope to announce our selection to the public at the Nov. 2nd Selectboard meeting.
  • We received the financial Audit Report from Sullivan & Powers today- The reports are in your mailbox. This report will also be included as part of the Town Report.
  • The monitor, webcam and wall mounting brackets, have been ordered and will be here this week. This will be to benefit the Selectboard to hold virtual meetings here at Town Office. This will be beneficial for those seeking appropriations to attend via Zoom. It will also allow us to do more trainings & webinars from VLCT & the State of Vermont.
  • From Montpelier –
  • The Vermont Department of Labor announced Thursday, October 1, 2020 an increase to the State’s minimum wage. Beginning January 1, 2021, the State’s minimum wage will increase $0.79, from $10.96 to $11.75 per hour. The calculation for this increase is in accordance with Act 86 of the 2019 Vermont General Assembly.  For more information about the Vermont Department of Labor, visit: labor.vermont.gov.
  • 54 Cannabis Sales to Become Law on Oct. 7, 2020.It’s been in the works for years and now a bill has been passed: a tax-and-regulate system for recreational cannabis in Vermont. They will look at how the law will work the timeline for retail sales and some of the ongoing questions about whether the law adequately addresses social justice issues.

Ms. Huber made a motion to accept the Administrative Assistant’s report, Mr. Fitzpatrick seconded.   Motion passed 4/0

SCHEDULED MEMBERS OF THE PUBLIC:

Social Services funds request qualifications/ for town appropriation considerations.

 Sarah Lang – Brattleboro Development Credit Corporation

Chris White – South Eastern Vermont Watershed Alliance

Dan Dewalt – Restorative Justice

UNSCHEDULED MEMBERS OF THE PUBLIC:

None

OLD BUSINESS:

Penner Road – Request by Brian Hesslin October 5, 2020 to turn the end of Penner Road into a Private Road.

Discussion ensued.

It was determined that there is a need for the Selectboard to do a site visit to make informed decision.

NEW BUSINESS:

Maralee Chris – Request for choosing a name for private road off upper end of “River Road” (Horseshoe Lane)   Discussion ensued.

Motion made by Mr. Fitzpatrick to allow the resident Maralee Chris to choose the name “Hope Road” as a private road name, motion was seconded by Ms. Huber.

Motion Passed.

Resident will follow up by contacting the Zoning Administrator for a 911 Emergency Address.

 CORRESPONDENCE:

Zoning Administrator – Proposed Fee Increases.

Sam Kilmaurray – Does the Selectboard plan on making posting or holding a press conference to read the statement?

Angela Sanborn –Guidelines for Halloween

 PAY ORDERS:

  1. Accounts Payable No. # 21008                         Amount  $  34,623.55
  2. Payroll Warrant # 11475                                Amount  $ 6,609.42
  3. Payroll Warrant # 11476                                Amount  $ 4,337.28
  4. Payroll Warrant # 11477                                Amount  $ 4,460.97

ADJOURN:

Motion to adjourn was made by Mr. Fitzpatrick @ 7:45 pm.

Respectfully Administrative Assistant

Wannetta Powling

Selectboard Minutes Monday September 21, 2020

Unapproved Draft

BOARD MEMBERS PRESENT: Marion Dowling, Michael Fitzpatrick, Christopher Williams, Angela Sanborn and Shelly Huber.

OTHERS PRESENT:  (Zoom)   Sidney, Galen Robinson, Baman Mahdavi, Mamadou Cisse, Jeryl Julian Cisse Apple Gifford, Tristam Johnson, Howard Weiss- Tisman, Dan Dewalt, Eleien  Bronstein, Fiona Creed Chealier, Joanne Norenberg, Wichie Artu, Thomas Ely,  Suzanne Paugh,  Susan Gunther Mohr, Kate Gehring, Juliett Carr,  Joann Nerenberg, David, Anngolob, Brenda Siegle,  Suzanne Paugh, Alicia Bono, Kimberly McCormick, David, Caroline Knownley, Chris White, Troy Kane, Jay Wilson, BCTV and Wannetta Powling

CALL TO ORDER: The meeting was called to order at 6:00 p.m. by Chair Marion Dowling.

ADDITIONS/ AMENDMENTS TO AGENDA:

None

MINUTES:

September 8, 2020 Regular meeting Ms. Sanborn made a motion to accept the minutes, Ms. Huber seconded.  5/0 Motion passed.

ROAD FOREMAN’S AND ROAD COMMISSIONER’S REPORT:

  1. Daniels Construction got into poor concrete on the underside of the deck where the trough would be mounted than the state expected. I have been in touch with Marc Pickering from VTRANS and the VTRANS bridge person Sven, the recommendation from both is to do the extra work now while they are working onsite. I have attached some pictures and the estimate.

Mr. Fitzpatrick made a motion to approve the additional expense $150,000 with the additional 6 weeks needed for the competition.  Ms. Sanborn seconded.  Motion Passed.

  1. I have the Grants-in-Aid letter of intent for you to sign. This will enable us to continue getting money for the Clean Water Act.
  2. The Depot Rd Culvert still waiting for the easements to be signed and returned.
  3. There is a Road Safety Audit being done tomorrow September 22nd at 1:00 pm. for Newfane Village which will include RT 30 and West St. We will start at the Town Office meeting outside and then walk up to the village.
  4. We need to put the Winter Sand Bid I have attached a copy of the bid.
  5. The Sand/Salt shed has nothing new to report.
  6. VTRANS is going to put out their own speed cart on RT 30 in Newfane Village. It will spend a couple weeks in Town; there is no cost to us.
  7. Are you interested in getting the trucks undercoated again this year?

Mr. Fitzpatrick agreed to have the vehicles undercoated. 5/0 Motion Passed.

Mr. Fitzpatrick made a motion to accept the Road Foreman’s report. Ms. Sanborn seconded.

5/0 Motion Passed.

Mr. Fitzpatrick made a motion to authorize the Selectboard to sign the form for Municipal Road Grants & Aid Program Mr. Williams seconded. 5/0 Motion passed.

ADMINISTRATIVE ASSISTANT’S REPORT:

  • Appropriations appointments starting in mid October to meet with the Selectboard are being scheduled. Would the Board like this to be a standard consideration for anyone that request funds for appropriations present their requests in person with a description of services, and the number of residents served in Newfane & the Villages of S Newfane, Brookside & Williamsville?

Ms. Huber agreed that everyone follows a standard to qualify for funds appropriations requests. By coming into meet with the Selectboard and to include how they have served the town and villages of Newfane.  Ms. Dowling did not call for a vote.

  • Enclosed is the cost of the Large screen TV Monitor for continued Zoom meetings. This can also be used for Training’s & Webinars. 70” Samsung flat screen monitor, wall bracket and web cam $948.00.

Ms. Dowling made a motion to table until the first budget meeting to review the balance in the budget. Ms. Sanborn seconded.  Mr. Fitzpatrick would like to see this issue resolved ASAP – via Town Office Improvements.

Ms. Huber made a motion to accept the Administrative Assistants report. Ms. Sanborn seconded.

5/0 Motion Passed.

SCHEDULED MEMBERS OF THE PUBLIC:

Rock River Preservation Board –Thom Chiofalo , Troy Kane and Chris White R.R.P. board members wanted to enlighten the Newfane Selectboard   and the residents of Newfane on the progress that has occurred over the past few months. Information on wwwrockriverpreservation.org website regarding the COVID 19 restrictions, having created “River Stewards” local people that help enforce the traditional values of nature. The Board with help from volunteers have upgrading the (17) trails, including blazing a trail for the NBFD & Rescue to have emergency access to the 5th beach, they have removed logs to allow passage for emergency ATV access.   With 19 acres and 5 different swimming holes that make up Rock River Preservation.  The motto of “Carry in carry out and to leave it better than when you got here” This has helped make a significant impact on the individuals and family’s that come to enjoy the swimming area for generations.

  • Works closely with SEVWA testing the quality of water.
  • Would prefer to be an asset to Newfane
  • Shares information regarding COVID 19 and has concerns on the number of people coming to the area.
    1. 1st step was signage “Masks required” Handed out Mask to visitors.
    2. Happy to report no increase in spread of COVID/ second home owners.
  • Noted No Fires allowed
  • Decrease number of parking illegally
  • Parking solution may have made it worse, for those that go to West River, not the Rock River now have to cross Route 30.

Rock River Preservation would like to ask the Selectboard to reconsider the parking restrictions for next season.

UNSCHEDULED MEMBERS OF THE PUBLIC:

None

OLD BUSINESS:

None

NEW BUSINESS:

Budget Season Schedule:  Was suggested that this be tabled until the October 5th meeting.

Respond to 7.21.20 VT State Troopers Letter – participation in shaping the law enforcement changes and approach to policing in Newfane and across Vermont.  Tabled until October 5th at which time the Board will come up with a draft to send to Lt. French in responds to Lieutenant French letter of invitation to participate in shape the policing norm in Windham County and across the state.

Town of Newfane adopt a statement based on the requests of so many written letters and electronic signatures

Ms. Sanborn made a motion to have the Newfane Selectboard adopt the statement.  Ms. Dowling seconded

Luke Stafford & others crafted the brief statement proposed to the Selectboard for consideration.

The Town of Newfane condemns hate speech, prejudice, and acts intended to induce fear in any person based on their identity.  We are a community of diverse backgrounds and opinions, and we draw strength from it.  Everyone deserves to be treated with dignity and feel safe in our beautiful town.

Discussion ensued. A call for the Vote was asked for by Ms. Dowling 5/0 Motion Passed.

 

Selectboard to fill vacancy of the Lister – There are no residents to date who have expressed interest.  The question proposed to the Selectboard if this position should be a hired position to fill the elected vacancy until next election?

Is this something that should be hired to fill the Vacancy until the next Election.

– Charter would need to be changed in order to hire for position.

We need to consider this right now and we may need to get this additional information from Ms. Knechtel, find out what they would be looking for from this specific position and are there going to be benefits involved. Will this be considered data entry person? The Selectboard will consider the next steps.

CORRESPONDENCE:

Luke Stafford & 240 (electronic) signatures –Requesting that the Selectboard make a statement similar to one Previously presented (on September 8th) regarding racial incidents & acts of vandalism in Newfane.

Lauri & Kevin Minor– Personal opinion of Selectboard, support for the Town to make a public statement.

Apple Gifford – Writing to express support for the new statement condemning hate speech in the Town of Newfane

Chris Webb & 4 supporters of statement – Take a vocal stand that hate is not welcome in Windham County’s County seat

Deborah Luskin- Urge the Selectboard to issue the Statement

Amy Blazej – Suggest you actively condemn the racism that has happened in Newfane

Thomas Ely -Urge you to adopt this statement

Bert Picard– Speak up and clearly condemn the racist vandalism

Samantha Kilmaurray – to confirm topic “Racist Graffiti” on the agenda

Paul Webber –hope that you can educate yourselves to catch up with the times

Robert Hamm– Should the Newfane Selectboard adopts the resolution condemning? Hope that you would

Luke Stafford –make it clear that anonymous displays of intimidation will never be okay..

State of Vermont Highway Division – Final Plans for advertise the project for construction, advertising date 11.4.20 construction in the spring of 2021

 

PAY ORDERS:

  1. Payroll Warrant # 11472                                                 Amount  $  4,357.38
  2. Payroll Warrant # 11473                                 Amount  $ 4,298.28
  3. Accounts Payable No. # 21006                 Amount  $  33,537.19

ADJOURN:   Motion to adjourn was made by Mr. Williams @ 8:36 pm.

Respectfully Administrative Assistant

Wannetta Powling

Selectboard (Zoom) Minutes Tuesday September 8, 2020

BOARD MEMBERS PRESENT: Marion Dowling, Michael Fitzpatrick, Christopher Williams, Angela Sanborn and Shelly Huber.

OTHERS PRESENT:  (Zoom)   Aaron Naparstek, Caroline Kronley, Pattie Johnson, Chris May, Erica Walch,  Heather Sperling, Howard Weiss- Tisman,  Jeryl Julian Cissue, Sam Kilmurray,  Scotty Tabachnick, Sidney Johnon, Wichie Artu, Rich Sanborn, Ken Estey,  Elizabeth Erickson,  Suzanne Paugh, Pastor Rob Hamm,  Lauri Miner, IDM, I Phone, Jay Wilson, Melissa Brown , BCTV and Wannetta Powling

 

CALL TO ORDER: The meeting was called to order at 6:00 p.m. by Chair Marion Dowling.

ADDITIONS/ AMENDMENTS TO AGENDA:

MINUTES:

August 17, 2020 Regular meeting Mr. Fitzpatrick made a motion to accept the minutes, Mr. Williams seconded.

Ms. Huber abstained.  Motion passed.

August 24, 2020 Special meeting Ms. Sanborn made a motion to accept the minutes, Mr. Williams seconded.

Mr. Fitzpatrick and Ms. Huber abstained. Motion passed.

ROAD FOREMAN’S AND ROAD COMMISSIONER’S REPORT:

  1. Daniels Construction got into worse concrete on the top of the second abutment at Monroe Bridge. They have the bridge jacked up and are replacing the top of the abutment with new concrete. I attached a picture.
  2. Roadside mowing is almost completed.
  3. The Depot Rd Culvert easements I don’t have any updates on. I did file the permit for the detour on RT 30 with VTRANS.
  4. There is a Road Safety Audit being done on September 22nd for Newfane Village which will include RT 30 and West St.
  5. We are continuing our grading, culvert replacements and ditching.
  6. The Sand/Salt shed is still going through review at the State level.
  7. We had VT Sewer & Drain run a camera through the 2 culverts at Timson Hill at the preschool. We found the culvert under the road is in reasonably good shape and there is a drain that has been covered for a number of years.

Mr. Fitzpatrick made a motion to accept the Road Foreman’s report. Ms. Sanborn seconded.

Motion Passed.

TREASURERS REPORT:

I have finished the audit. Everything went great.

I have been in touch with West River Modified School District in regards to the school payment due September 8, 2020; we are going to only pay $100,000.00 right now, and then we will make up the differences once the taxes come in. This saves us from having to take out a Tax Anticipation Note.

Taxes bills have been mailed and taxes are coming in already. I have received several calls in regards to taxpayers not being able to pay the first and second installment on-time due to the fact that they are so close and due to the fact that some people still have not received their homestead rebates as of yet. Would the board consider not applying the interest for the month of September, October and November? We could still apply interest to all previous years taxes but not this current year if need be. The property transfers are completed from the Town sales.

I have been working on my abatements so I’m ready for the next abatement hearing.

Discussion ensued – regarding waving the interest payments on current 2020 year, until the end of December 2020 year

Mr. Williamsville made a motion to not to apply the interest on September, October, November and December. Ms. Sanborn seconded. Motion passed.

Ms. Sanborn made a motion to accept the Treasure’s report. Mr. Williams seconded.

Motion Passed.

ADMINISTRATIVE ASSISTANT’S REPORT:

  • The replacement computer has had some issues downloading all of the records and programs, I have no access to the scanning folder on the Canon printer (Town Clerks office) all of your information in tonight’s packets were copied and delivered by me Thursday evening. I am not yet able to email this as attachments.
  • Dan Hoviss from Dot solution will be at Town Office this week to do the computer & printer upgrades for us. Including installing the Router for our internet.
  • I started scheduling appointments in October for the social appropriations to come and meet with the Selectboard as scheduled members of the public.
  • I received confirmation for the VLCT “Municipal Budgeting” 2 day webinar. Marion, Melissa & I will be taking this training from 9-noon on September 16 &17.
  • VT Legislature Bill S.54 is the bill that creates a taxed and regulated cannabis marketplace in Vermont. I will make copies of this and place them in your mailboxes.
  • VTrans has sent an Advance Notice for the Selectboard to sign. This is a relocation notice allowing for the utilities (Green MT Power, Comcast and Consolidated Communications) to temporary relocate the aerial wiring at the intersection of Grimes Hill Road and Depot Road into the Town Highway Right of Way. Prior to the Arch Bridge construction in 2021.

Mr. Fitzpatrick made a motion to accept the Administrative Assistants report. Ms. Sanborn seconded. Motion Passed.

Mr. Fitzpatrick made a motion to authorize the Selectboard to sigh the form for VTrans Notice. Mr. Williams seconded. Motion passed

SCHEDULED MEMBERS OF THE PUBLIC:

Aaron Naparstek and Patricia Johnson are members of the Incorporated Village of Newfane (IVN). They presented the Selectboard with information from the recent Traffic study that was performed from 27, July thru 13th of August 2020.

The information provided the board were the number of vehicles it also included the speed of these vehicles.  The speed limits in the Village of Newfane is posted at 30 MPH village residents feel that this in unacceptable. Members of the Incorporated Village of Newfane are asking the Selectboard for suggestions to address their concerns for protecting pedestrians, cyclists and children playing along these roads.

Suggestions the members provided included

·         Cross Walks with Flashing lights & yield signs

·         Solar generated speed signs at each end of town before entering the Village

·         Additional 30 MPH sigh in the village

·         “No Passing Zone” signs

UNSCHEDULED MEMBERS OF THE PUBLIC:

None

OLD BUSINESS:

None

NEW BUSINESS:

Budget Season Schedule:  Was suggested that this be tabled until the September 21 meeting.

 

Respond to 7.21.20 VT State Troopers Letter – participation in shaping the law enforcement changes and approach to policing in Newfane and across Vermont.  Ms. Sanborn read the letter aloud.  The Board will be sending a letter in responds to Lieutenant French in regards letter invitation to participate.

CORRESPONDENCE:

Carol Rondeau – Email requesting “Safety Zone” to be posted at town property (Gravel Storage Area) Dover Road in South Newfane.

Toni Powling “Believes that the Selectboard would be heading down a slippery slope if you start making resolutions regarding something you cannot control and over which you have no ability to apply consequences.”

Christine White “Encouraged the Selectboard not to set a precedent by taking action by creating a resolution to hold people accountable over isolated incidents of discrimination and racism.”

Erica Walch “I urge the Selectboard not to adopt a statement that makes government responsible for addressing hurt feelings or attempt to curtail the constitutional rights of the town’s citizens.  It is not government’s job to protect citizen’s feelings, but to protect citizen’s rights to free speech. Along with other rights we have in the State and US Constitution.”

Kim Friedman “Call on the Selectboard to make a public statement condemning acts of racist violence.”

 Dan DeWalt A requests that the Selectboard make a statement condemning the racist incidents and acts of vandalism in Newfane.

Dan DeWalt, & Samantha Kilmurray Expressing personal views with an additional 100+ electronic signatures supporter, requesting the Selectboard make a statement condemning these racist incidents and acts of vandalism.

 PAY ORDERS:

  1. Payroll Warrant # 11468                                 Amount  $  4,339.95
  2. Payroll Warrant # 11470                                 Amount  $ 5,712.20
  3. Payroll Warrant # 11471                                 Amount  $ 5,184.66
  4. Accounts Payable No. # 21005                 Amount  $  199,394.61

 ADJOURN:   Motion to adjourn was made by Mr. Williams @ 8:36 pm.

Respectfully Administrative Assistant

Wannetta Powling

 

 

Selectboard Minutes August 3, 2020

Unapproved

BOARD MEMBERS PRESENT: Marion Dowling and Angela Sanborn.

Absent: Michael Fitzpatrick, Christopher Williams and Shelly Huber.

OTHERS PRESENT:  Jay Wilson, Doris Knechtel, Frank Suponski, BCTV and Wannetta Powling

CALL TO ORDER: The meeting was called to order at 6:00 p.m. by Chair Marion Dowling.

ADDITIONS/ AMENDMENTS TO AGENDA:

The Selectboard members present did not have a quorum of three out of five board members, it was agreed to wait until 6:10 pm for the additional Board member to arrive, and if this did not happen tonight’s meeting would not be able to proceed.While the group waited, the Chair Marion Dowling invited for anyone to share comments or any news

Mr. Suponski had a beautiful oil painting that had been donated to the Town by Ted Schreyer’s Wife and the family.  Mr. Schreyer passed away on July 5th following a period of declining health. Ms. Dowling read Mr. Schreyer’s obituary that was in the Brattleboro Reformer.

Mr. Suponski and Ms. Knechtel spoke about Mr. Schreyer’s service to Newfane, the committees and appointments that were held by Mr. Schreyer over the fifty years that he served the Newfane community.

MINUTES:

SCHEDULED MEMBERS OF THE PUBLIC:

Doris Knechtel andFrank Suponski,

ROAD FOREMAN’S AND ROAD COMMISSIONER’S REPORT:

ADMINISTRATIVE AS SISTANT’S REPORT:

UNSCHEDULED MEMBERS OF THE PUBLIC:

OLD BUSINESS:

EMPLOYEE EVALUATIONS:

Road Foreman and Administrative Assistant’s Annual Reviews

NEW BUSINESS:

CORRESPONDENCE:

PAY ORDERS:

ADJOURN:

@ 6:11 pm the meeting was closed due to lack of Selectboard quorum.

Respectfully Administrative Assistant,

Wannetta Powling

Selectboard Minutes, Monday July 20, 2020

Unapproved

BOARD MEMBERS PRESENT: Marion Dowling, Shelly Huber, Michael Fitzpatrick and Christopher Williams.  Absent: Angela Sanborn

OTHERS PRESENT: Jay Wilson, Ken Estey, John Morrison, Larry Gould, Sierra Pratt, BCTV, Wannetta Powling and Nolan Edgar (Phone)

CALL TO ORDER: The meeting was called to order at 6:00 p.m. by Chair Marion Dowling.

ADDITIONS/ AMENDMENTS TO AGENDA:

A motion was made by Ms. Dowling to move Scheduled Members of the Public up on the agenda, to follow the approval of minutes.

Additional topic to discuss tonight – Safety concerns at the swimming area on Route 30.

MINUTES:

A motion was made by Mr. Fitzpatrick to approve the July 6, 2020 minutes with corrections. Mr. Williams seconded.   Motion Passed.

SCHEDULED MEMBERS OF THE PUBLIC:

Sierra Pratt- was the only person that was interested in the account reconciliations that was posted on the Town web site.  She was invited to meet with the Selectboard and provided her resume and references.  This is a part time position that pays fifty dollars to reconcile the bank statements once a month.  The treasurer will be training Ms. Pratt on the program that will she will need.

A motion was made by Mr. Williams to hire Sierra Pratt as a part time reconciler of accounts. Mr. Fitzpatrick seconded.   Ms. Huber Opposed. Motion Passed 3/1.

ROAD FOREMAN’S AND ROAD COMMISSIONER’S REPORT:

  1. Daniels Construction has begun work on the Monroe Bridge.
  2. The Wiswall Hill Rd site that Scott Jensen visited came back that it requires a 10’ wide 7’ high structure after doing a hydraulic study. It can be either a box culvert or a corrugated arch; it also would require a flood table above the culvert to allow high water room to spread out. Due to the large expense of this project do you want to pursue a mitigation grant?
  3. The Depot Rd Culvert easements have had some changes by the state; they are being reviewed by Bob Fisher.
  4. The Sand/ Salt Shed project doesn’t have much new; I am in the process of getting the town permit filed.
  5. The Safety and Hazardous Material plan for the garage is complete. We are now going to schedule training. I will also have some expenses for the flammable cabinet and some other personal protective equipment.

Recommendation to do another speed study this fall to see if the changes that were imposed have had an effect on traffic.

Ms. Huber recommended that the traffic Liaison be notified that the State recommendations’ were met.

Kenney Pond spillway – vehicles are making sharp turns causing further damage of erosions.

Logging purposes on the end of Cushing Flat Road this bridge is less than 20′ and does not fall under approval of the Town of Newfane’s bridge standards.  As part of their responsibilities the logging company was instructed to have an engineer inspect the bridge to confirm the structural integrity of the bridge to withstand the weight of logging trucks. The name of Loggers was unclear; But George Weir is the known forester. Mr. Wilson will contact the Logging Company in order for the Selectboard to send a letter outlining the needs of responsibility prior to any damage incurred due to the structural integrity of the -20′ bridge.

Mr. Williams made a recommendation to move John Morrison and Larry Gould next on the agenda, the matter of their attendance is in relationship to the roads.

A motion was made by Mr. Fitzpatrick to approve the Road Foreman’s report Ms. Huber seconded.

Motion Passed.

John Morrison & Larry Gould – requested permission of the Selectboard to use access of the Town trail off the end of Wiswall Hill Road. They have agreed to make improvements to 1000′ of the trail to allow vehicles to access the beginning of the trail. Beyond the town line there is no trail all the way into Townshend is privately owned.  Permission was granted by the Selectboard providing that they did not restrict others from accessing the trails. Administrative Assistant was requested to send written confirmation to Mr. Gould of the Selectboard’s decision to approve access to the Newfane Trail.   Mr. Williams made a motion to authorize the Chair to sign the letter.  Mr. Fitzpatrick seconded. Motion Passed.

A motion was made by Mr. Fitzpatrick seconded by Mr. Williams to approve access to the Newfane Trail.

Motion Passed.

Ken Estey of the Newfane Planning Commission was in attendance to nominate and support the interests of Nolan Edgar, to be appointed to the Newfane Planning Commission.

Nolan Edgar attended the meeting via telephone to address the Selectboard with his letter of interest to serve as a new member of the Newfane Planning Commission.  Mr. Edgar answered some questions that were addressed him by the Selectboard. Mr. Edgar is a resident of Newfane and works in Brattleboro at the BCTV station.  The Selectboard thanked Mr. Edgar for his interest and willingness to serve the community.

A motion was made by Mr. Fitzpatrick to accept the nomination of Mr. Edgar to the Newfane Planning Commission. It was seconded by seconded by Mr. Williams.

Motion Passed.

ADMINISTRATIVE ASSISTANT’S REPORT:

  • I assisted the DRB (Development Review Board) with legal notices and mailings letters for the Public Hearing they will be holding on July 30, 2020 @6:30 pm. This will be a Zoom Meeting and those interested in attending can call 365-7772 Ext 4 for the zoom information.

The applicant is seeking approval for change of use from part time residence to wellness retreat / nature retreat, at 25 Moss Hollow, in Newfane VT.

  • I have updated drafts of two Policies for the board to review. The 1st is for the Financial Policy. These changes will include that Newfane does not accept Wire Transfers as an acceptable form of payment.  This is due to federal regulations under the “Bank Secrecy Act” and OFAC (Office of Foreign Assets Control.) The 2nd is for the Animal Control Policy that has not been updated in a number of years.
  • I made contact with the applicants that had requested Special Appropriations, but had not received payment. The Treasurer needed these requests in order to close out and balance the books. You will find the last of them in tonight’s account payable.
  • The company that does the random drug testing changed their name from Occupational Drug Testing. It is now called “DISA Global Solutions” and they are from Manchester NH. I needed to reregister the Town and Highway crew. This information is in the DER (Designated Employee Representative) folder in the files.

The Selectboard said that letters need to be sent to the people who submitted the bids for Tax Sale

A motion was made by Mr. Williams to approve the Administrative Assistant report Mr. Fitzpatrick seconded. Motion Passed.

UNSCHEDULED MEMBERS OF THE PUBLIC:

None

OLD BUSINESS:  

Review updates to the Financial Policy and Animal Control Policy.

Discussion ensued.  Copies were provided for the Board to review. A motion was made by Mr. Fitzpatrick to table until next meeting on August 3rd. Ms. Dowling seconded.

Motion Passed.

RENTAL & LANDLORDS RELEIF PROGRAMS:

Ms. Huber read allowed  the email which was sent from Windham Regional Commission of the program available to those that were affected by the COVID 19. Additional information is available on VHFA website VSHA.

EMPLOYEE EVALUATIONS:

Road Foreman Jay Wilson’s evaluation will be done by Road Commission Christopher Williams and Michael Fitzpatrick. They will meet together before August 3rd.

Ms. Huber volunteered and Ms. Sanborn was recommended to do Administrative Assistant’s Wannetta Powling evaluation, and then provide the information to the rest of the Board members.

Listers have estimated that the new Tax Bills will be sent by the end of July. They would like the Selectboard to set the new Tax Date of September 8th.

Ms. Huber made a motion to set the new Tax Date of September 8th. Mr. Fitzpatrick seconded.

Motion Passed.

NEW BUSINESS:

There are Safety concerns at the swimming area at the intersection of Route 30 and the Williamsville Station Road, better known as “Indian Love Call.”   There are concerns addressing the Safety Procedures, Social Distancing and masks not being worn at these over populated swimming areas.  Adding to the Risk of COVID 19 being spread is adding undue stress on the Emergency Personal answering calls to this area.  There have been increased calls for Rescue, and VT State Troopers.

A letter will be drafted and mailed to our local State Representative Emily Long, as well as Vermont Senators, Dummerston Selectboard, Rock River Preservation, VTrans and Governor Scott will be drafted expressing concerns and asking for recommendations to help protect the local residents, our community and the State.

REMEMBERING the PASSING OF GARY DELIUS:

Honoring the life of Gary Delius, for his dedication to Newfane and the years he served on the Selectboard Honored and Development Review Board.

Each Board member shared bits of Wisdom and Wit they remembered about time spent with Gary both in public and private conversations.

Ken Estey participated with honors of Gary.

HONORING SERVICE OF HENDRIC van LOON:

Windham Regional Commission sent a letter expressing appreciation and gratitude for 45 years of service to the Town of Newfane and The Commission.  The Selectboard would like to have this acknowledgement framed and place on display in the Newfane Town Office.

CORRESPONDENCE:

Dennis Wiswall – Submitted a letter of resignation from the Listers Office, noting health concerns and COVID 19 safety concerns. With regret the Selectboard accepted the letter, and asked that the Administrative Assistant send a thank you letter for his service.

PAY ORDERS:

  • Accounts Payable 21002 in the amount of $41,350.28
  • Accounts Payroll 11459 in the amount of $ 6,438.05
  • Accounts Payroll 11460 in the amount of $ 4,254.30
  • Accounts Payroll 11461 in the amount of $ 4,254.34

 

A motion was made by Mr. Williams and seconded by Ms. Huber to approve the pay orders.

The motion carried.

ADJOURN:

A motion was made by Mr. Williams to adjourn the meeting. Meeting adjourned at 8:30 pm.

Respectfully Submitted, Wannetta Powling

Selectboard Agenda Monday July 20, 2020

  •  CALL TO ORDER
  • ADDITIONS/AMENDMENTS TO AGENDA
  • APPROVAL OF MINUTES
    1. July 6, 2020 Regular
  • ROAD BUSINESS /  Road Foreman’s & Road Commissioner’s Report
  •  TREASURER’S REPORT
  • ADMINISTRATIVE ASSISTANT’S REPORT
  • SCHEDULED MEMBERS OF THE PUBLIC
    1. Bank Reconciliations – Meet with Sierra Pratt
    2. Planning Commission – Ken Estey
  • UNSCHEDULED MEMBERS OF THE PUBLIC
  • OLD BUSINESS
    1. Review Updated Financial Policy – Checklist for Internal Control
    2. Employee Annual Reviews – Road Foreman and Administrative Assistant
  • NEW BUSINESS
    1. Review Updated Policy (Animal Control) for Board approval
    2. Rental Housing Stabilization Program– Vermont State Housing Authority
    3. Set the New Tax Date – September 8, 2020 (Bills will go out before 8.8.20)
    4. Remembering Previous Selectboard Member – Gary Delius
  •  POSSIBLE PROJECTS
  •  CORRESPONDENCE
    1. Planning Commission Letter of Interest -Nolan Edgar
    2. Dennis Wiswall
  •  PAY ORDERS
    1. Payroll Warrant #                  Amount  $
    2. Payroll Warrant #                  Amount  $
    3. Accounts Payable No.  #      Amount  $
  • ADJOURN

COVID 19 SAFETY PROCEDURES WILL FOLLOWED

Meeting to be held at 6 pm –      Town Office –    555 VT Route 30 Newfane

Selectboard Minutes July 6, 2020 (Unapproved)

BOARD MEMBERS PRESENT: Marion Dowling, Shelly Huber, Angela Sanborn, Michael Fitzpatrick and Christopher Williams

OTHERS PRESENT: Jay Wilson, Melissa Brown, Carol Hesselbach, Gloria Cristelli, BCTV, and Wannetta Powling.

CALL TO ORDER: The meeting was called to order at 6:00 p.m. by Chair Marion Dowling.

ADDITIONS/ AMENDMENTS TO AGENDA:

MINUTES:

A motion was made by Angela Sanborn to approve the May 18, 2020 minutes. Mr. Williams seconded.   Motion Passed.

A motion was made by Mr. Fitzpatrick to approve the June 15, 2020 minutes. Ms. Sanborn seconded.  Mr. Williams abstained.  Motion Passed.

A motion was made by Mr. Fitzpatrick to approve the June 22, 2020 minutes. Ms. Sanborn seconded. Motion Passed.

ROAD FOREMAN’S AND ROAD COMMISSIONER’S REPORT:

  1. I met with Scott Jensen, the River Engineer at Monroe Bridge, to discuss the work to remove the gravel bar and the protection of the abutment footings. We are developing a scope of work for this project. The following day we met again on Upper River Rd for bank stabilization, Wiswall Hill for a possible flood mitigation, and So. Wardsboro Rd. to look at the site where the trees toppled into the brook, it looks like that site can be left unless we develop further problems.
  2. We have poured more cement culvert headers and are continuing with culvert replacement.
  3. The Depot Rd Culvert easements have been drawn up by Bob Fisher and are being reviewed by the state right of way people.
  4. The Sand/ Salt Shed engineer is up to date and the plans are back in the state’s hands for review.
  5. The Safety and Hazardous Material plan for the garage is almost complete. Once completed we will be having trainings on our plan.
  6. Daniels Construction’s bid for Monroe Bridge was approved by Marc from VTRANS and work should be starting in about a month.

A motion was made by Mr. Fitzpatrick to approve the Road Foreman’s report Ms. Sanborn seconded. Motion Passed.

 TREASURER’S REPORT:

My monthly reporting for VMER’s (Vermont Members Employees Retirement) and State of Vermont has been completed. My Quarterly Reporting for quarter 2 has been completed to Vermont Dept of Taxes, VMER’s, Dept of Labor and the IRS. I have completed the change on July 1st in payroll for the new VMER’s rates. The rates changed for both employee and employer. Employee rates went from 5.125% to 5.375%. Employer portion went from 5.75% to 6.00%.

I have completed my end of the year closing of the books and have been preparing for Monday’s audit.

The bank reconciliations have all been completed up to May. I will reconcile June’s once it is received.

Discussion ensued regarding a search for a Reconciler of Bank Statements.  Suggestions were made to post the position on the web site.

A motion was made by Ms. Sanborn to contact Sierra Pratt to meet with her Mr. Fitzpatrick seconded.

Motion passed.  4-1 Ms. Huber opposed.

An Internal Control Check List was reviewed by the Selectboard; Ms. Huber had questions regard use of wire transfers. The Town of Newfane currently does not have a wire transfer policy. It is not recommend due to the federal regulations, Bank Secrecy Act and OFAC (Office Foreign Assets Control.)

A motion was made by Ms. Huber to review the financial policy for updates and changes to meet the requirements. Mr. Fitzpatrick seconded.

A motion was made by Ms. Sanborn to table the Internal Control Check List until July 20, meeting Mr. Fitzpatrick seconded.  Motion Passed.

A motion was made by Ms. Sanborn to approve the Treasurer’s report Mr. Williams seconded.

Motion Passed

ADMINISTRATIVE ASSISTANT’S REPORT:

Nancy Burke did the water testing for Town Office.  The results have been completed. There are currently no bacteria present, the lead and copper levels are below allowable limits. To remove the Sulfur smell might be more expensive to install and maintain than just continuing to buy bottled water.

Vermont League of Cities of Town -Weekly Legislative Report # 25 shows that they will be focusing on Law Enforcement Reform in August.  This is caused from protests that followed George Floyd’s murder.  It is something that will affect all of us for some time. For those who wish to follow this bill this fall reference # S.219.

Ms. Huber questioned the shortness of my report and inquired about the resolve of the computer issues of June 22nd.   Southern VT replaced the router and 2 Wired Guys added the Administrative computer to a monthly maintenance schedule.  There has been minimal change noticed.

A motion was made by Mr. Fitzpatrick to approve the Administrative Assistant report Mr. Williams seconded. Motion Passed.

SCHEDULED MEMBERS OF THE PUBLIC:

Gloria Cristelli – Japanese Knotweed is a damaging invasive weed that will grow 23′ horizontally and 10′ deep. It will become a financial burden for the Town of Newfane.  This is growing at the Town Office, on the septic area.  Union Hall has it along the building foundation.  It has also been noticed growing along the bridge abutments and will come up through cracks and crevices of pavements, undermining of the stabilization of the buildings and roads. Best practice of terminating the regeneration is removed Japanese Knotweed from the ground it can be dried and burned.

UNSCHEDULED MEMBERS OF THE PUBLIC:

None

NEW BUSINESS:

Joint Authority  of Selectboard According to 1 VSA 172

Ms. Huber had expressed concerns regarding the appearance of the dog BO being at Town Office. A letter was sent to the Selectboard in support from the other members of Town Office. They consider BO a calming, nurturing, friendly and necessary to help alleviate the stress from the current conditions of the world, country and community.  After reviewing certification documents the Board agreed that BO has all rights granted under ADA (American Disability Act) of 1973 to continue to come with Ms. Powling to work as her Service Dog.

NEWFANE SAFETY PROCEDURES:

It was asked of the Selectboard to consider making a town policy for all business operating in Newfane, to require that all patrons are required to wear a mask, and to follow safe distances.

Discussion:  The Selectboard feels that while it should is recommended, it will be left as each individuals personal choice.

Town of Newfane employees will continue to follow the Safety Policy that was newly adopted in May 2020.

TOWN TAX RATE:

The Newfane Listers provided the Selectboard with the new Town Tax Rate

2021 Grand List                       $2,486,752                              New Municipal Tax Rate.       0.6496%

A motion was made by Mr. Williams to accept and sign the Town Tax Rate Mr. Fitzpatrick seconded. Motion Passed.

Interim Zoning Measure for Pandemic Emergency

Ms. Huber requested the information provided from VLCT (Vermont League of Cities and Towns) regarding Interim Zoning Measure for Pandemic Emergency is available to residents of Newfane; a request was made to have this information placed on the town website.

OLD BUSINESS:

Law Enforcement Contract: 

June 22, 2020 Special Meeting was held to vote on the 2020-2021 Law Enforcement Contract. It was voted to renew the contract with VST in the best interest of the residents of Newfane. A request of the Vermont State Troopers and Lt. French was that he provides patrol area information, traffic stop, and additional relevant information with his reports.

Zoning Administrator is a 3 year appointment. After reviewing the evaluation that was done by Ms. Dowling and Ms. Powling, information was given regarding the of employment status. It was clarified that although it is an appointment, Mr. Tessier is considered a part time employee of the Town of Newfane.

A motion was made by Ms. Sanborn for appointment of a three year term of Merle Tessier Mr. Fitzpatrick seconded.  Motion Passed

POSSIBLE PROJECTS:

The Selectboard will consider the information in the recent VLCT (Vermont League of Cities and Towns) magazine regarding “Unsafe Buildings” and the authority to have buildings removed, that are vacant, vandalized, or with other health concerns.

CORRESPONDENCE:

Used the letter sent to Selectboard in NEW BUSINESS Re: BO

PAY ORDERS:

  • Accounts Payable 20026 in the amount of $84,146.22
  • Accounts Payroll 11457 in the amount of $ 4,648.27
  • Accounts Payroll 11458 in the amount of $ 4,703.32

A motion was made by Ms. Sanborn and seconded by Mr. Fitzpatrick to approve the pay orders.

The motion carried.

ADJOURN:

A motion was made by Ms. Sanborn to adjourn the meeting. Meeting adjourned at 8:45 pm.

Respectfully Submitted, Wannetta Powling

**We are committed to the mandate issued by the Government regarding COVID 19 -Please Stay Safe.

 

 

May 18, 2020 Selectboard Minutes

(Unapproved)

BOARD MEMBERS PRESENT: Marion Dowling, Shelly Huber, and Angela Sanborn.

ABSENT:   Michael Fitzpatrick and Christopher Williams,

OTHERS PRESENT: Jay Wilson, Melissa Brown, BCTV (zoom) and Wannetta Powling.

CALL TO ORDER: The meeting was called to order at 6:00 p.m. by Chair Marion Dowling.

ADDITIONS/ AMENDMENTS TO AGENDA:

Following the Executive meeting on May 12th 2020 (Evaluation of a public officer or employee) it was discussed that the best thing for the town would be to move forward with the town business and to put personal difference aside.

MINUTES:

A motion was made by Ms. Sanborn to approve the March 27, 2020 minutes, Ms. Huber seconded.

Motion Passed.

A motion was made by Ms. Sanborn to “Table until amended” the May 4, 2020 minutes Ms. Huber seconded.

Motion Passed.

 

ROAD FOREMAN’S AND ROAD COMMISSIONER’S REPORT:

  1. As I mentioned at the last meeting, we have set the pre-bid meeting for Monroe Bridge on May 26th at 9:00.
  2. We started replacing culverts in addition to the normal grading and graveling.
  3. The guard rail work is to begin Monday.
  4. Carr tree service is going to be setting a crane up on the top of Newfane Hill to remove a tree; it is scheduled for May 28th.
  5. The access permit for Brown’s Road has been reviewed and can be approved.
  6. I received two prices for crack sealing the pavement to extend the life of the pavement until we can resurface. The first was Nicom at $4,250.00 per day and they estimate they can cover 2 miles of road per day. The other was Gorman Brothers at $14,250.00- 19,950.00 they estimate 3-4.5 miles per day. Both included traffic control in the prices. I would recommend Nicom for up to 3 days of sealing.
  7. I have a meeting with Northeast Municipal scheduled for Wednesday to go over a plan for the Hazmat and Safety procedures for the town garage.
  8. Storm on Friday night caused a few trees to come down
  9. The work on stone wall at Cemetery Hill road is near completion. It is a recommendation to evacuate the walls every few years to repair them as needed.
  10. The cracks on the front steps of Town hall were repaired. This was a recommendation of VLCT Loss Control agent.

Discussion ensued.

A motion was made by Ms. Sanborn to approve using Nicom for pavement sealing. Ms. Huber seconded.

A motion was made by Ms. Sanborn to approve access permit for Browns Road. Ms. Huber seconded.

Motion Passed.

TREASURER’S REPORT:

CD’s – Last week I had mentioned the five CD’s that are with Brattleboro Savings & Loan. I received the interest for the CD’s; they totaled $2,034.31 for all of them. They have been allocated accordingly. I also completed the rollover of the CD’s with Brattleboro Savings and Loan for 91-days.

Town Owned Property – Last year there was a tax sale held on February 28, 2019. One of the properties was bid on by the town, and is now town owned as of March 3, 2020. The owner of the property was unable to redeem the property within the 1-year time frame from the actual tax sale date. This property is located on Glebe Road in Williamsville. This is not the first time this property has gone into tax sale but usually the mother pays for the taxes so the owner doesn’t lose it.

I have had a couple of calls from people asking when this property will be going up for sale by the town because they are interested in buying it. I have also just recently had a call from the previous owner’s mother. She is interested in buying the property back for her son.

I have spoken with Bob Fisher in regards to this matter briefly. He said that we have three options as to what we can do.

  • If the mother wants, she can write a letter to the Selectboard letting them know she is willing to bring the property current. The board would then have to decide whether they want to sell it to her. If it was decided to sell to her, it would have to be advertised in the papers before it could be finalized in case someone wanted to challenge it.
  • We can advertise and set a date to auction the property off.
  • We can advertise and set a date to bid the property off by silent auction. Everyone would send in sealed bids.

With all of these options I would calculate what is owed currently on the property along with what went into tax sale so the town can re-coop all the taxes and attorney fees. If you auction the property, the starting bid would be for what is owed which is $3,543.71. Anything above that amount would be sent back to the original owner.

If you decide to auction off this property, I would like to add two other properties to sell also. We have two other properties over the past couple of years that went into tax sale and were also unredeemed due to both owners passing. Neither of the families are interest in the properties.

FEMA Property – I have received a phone call from a gentleman who is interested in leasing property on the Dover Road. This property is in the flood zone and was part of the buyback program from the state during Tropical Storm Irene. I have asked him to write the Selectboard with his proposal as to what he is looking to do. He stated that he is an “Energy Healer” and wants the property to have a quiet place to sit. He also mentioned that he wants to put up a TP or tent there.

I also spoke briefly with Bob Fisher in regards to this and he advised me to look in the land records to see what stipulations may be for these properties. I will search it out and see what I can’t find.

Other than that, all else is the same. I’m continuing to process payroll, accounts payable, taxes and soon I will complete all my monthly reporting.

Special Appropriations – I have done some calculating on the Special Appropriations that were redone and approved at the Town Meeting this past March. According to my calculations I am $2,000.00 short for what we need to reset everything back to the way they were last year along with the increase to the Moore Free Library. I have attached a spreadsheet showing how I arrived at this difference.

 

Discussion ensued on the FEMA property at #236 & #246 Dover Road. Selectboard asked that the Administrative assistant reply to letter when received, that the property has restrictions from the State of Vermont, and not available for lease.

A motion was made by Ms. Sanborn to approve the treasurer’s report. Ms. Huber seconded.

Motion Passed.

ADMINISTRATIVE AS SISTANT’S REPO RT:

  • I have completed 5 Highway overweight application permits, and mailed them out to the respective businesses. Updated insurance certificates have been coming in to be added to the files.
  • I have answered 4 different Animal control calls since last week.
  1. With the owners approval I choose to keep one dog overnight at my house the owner had been transported to DHMC, from GCH. (Reunited Friday night).
  2. WCHS – wanted a check up on an elder couple that might need assistance with caring for animals in a rabbit hutch / cage.
  3. Missing small dog on Baker Brook Rd. (still missing)
  4. Golden Retriever had been reported Lost. (Came home on her own)
  • There has been a complaint of someone picking up firewood off other people’s property along the New Road. (phone call was made to the individual – to avoid sending the VT ST Troopers)
  • American Legion will not be holding Memorial Day Celebrations on the Newfane Common, due to their elderly ages and current COVID 19 conditions.
  • Fax machine in the Town Clerk’s office is old. I have not been able to find replacement ink cartridge.  We have moved an additional machine that was in the clerk’s office. That one will not receive or send faxes based on the test we have made.  Would like to order a replacement Machine from Staples.
  • In addition to all of my other duties, I have been cleaning the Town Hall while our building is still closed to the public.

It was recommended to replace the fax machine with a compatible less expensive machine from Staples.

A motion was made by Ms. Sanborn to approve the administrative assistants report. Ms. Huber seconded.

Motion Passed.

SCHEDULED MEMBERS OF THE PUBLIC:

None

OLD BUSINESS:

State of Vermont sent a request of reappointment of Town Forest Fire Warden; this is a four year appointment.

A motion was made by Ms. Sanborn to reappoint Todd Lawley as Town Forest Fire Warden. Ms. Huber seconded.

Motion Passed.

VLCT Procedures for COVID 19 Safety & Health Work Plan;

A motion was made by Ms. Sanborn to adopt the new procedures for COVID 19 Safety & Health Work Plan.

Ms. Huber seconded.

Motion Passed.

NEW BUSINESS:

State of Vermont Troopers Contract expires June 30th. The Selectboard asked the Administrative Assistant to send a letter of request to the VT State Troopers and the Windham County Sheriff’s office to meet before the end of June, and discuss the options of shared patrolling the Town of Newfane and the Villages of Williamsville, South Newfane and Brookside.

Town Office Building Permit for the building committee to move forward with plans for the Town Hall addition.  There have been meetings with David Cotton, of Cotton Design to review the proposed plans.  The services of Cotton Designs would file the permits necessary as well as making sure the  state regulations are followed.    There is a business contract to sign, and services will cost fifteen thousand dollars.    Having a qualified company handle these ensures that any technicalities are dealt with by a knowledgeable professional.

A motion was made by Ms. Huber to put this expense of hiring an Engineer out to bid. Ms. Sanborn seconded.

Motion Passed.

CORRESPONDENCE:

Rare Plant Survey – River Road

Newfane Garden Club – Town Office

Christopher May – Email

Nancy Rysz’s – Letter

PAY ORDERS:

  • Accounts Payable 20024 in the amount of $40,207.23
  • Accounts Payroll 11451 in the amount of $ 5,465.97
  • Accounts Payroll 11452 in the amount of $ 5,483.40

A motion was made by Ms. Sanborn and seconded by Ms. Dowling to approve the pay orders.

The motion carried.

ADJOURN:

A motion was made by Ms. Sanborn to adjourn the meeting. Meeting adjourned at 8:00 pm.

Respectfully Submitted, Wannetta Powling

**We want to stay committed to the mandate issued by the Government regarding COVID 19 – Please let’s remember to Stay Safe

 

 

 

 

Friday March 27, 2020 EMERGENCY MEETING AMENDED

EMERGENCY MEETING AMENDED

Friday March 27, 2020

BOARD MEMBERS PRESENT: Marion Dowling, Christopher Williams, Michael Fitzpatrick and Angela Sanborn. Via remote access Shelly Huber.

OTHERS PRESENT: Jay Wilson and Wannetta Powling

CALL TO ORDER: The meeting was called to order at 4:55 p.m. by Chair Ms. Dowling

NEW BUSINESS:

Governor’s Addendum 6 to Executive Order 01-20: Stay Home/Stay Safe Keep social Distancing,

Town Operating Business as Normal (under the conditions) **Discussion by Selectboard to temporally postpone holding any unnecessary gatherings or  Meetings by Selectboard, DRB, Williamsville Hall Committee or other organizations, during the Governor’s Executive Order.

Scheduling at the Town Office, Carol will be working mornings– Hours 8-12 and Peter will be working 12-5pm to answer calls and send Emails or records. Melissa and Wannetta will be working remotely, checking emails and responding to mail on a daily basis.

Memo to Selectboard from the Listers regarding Grand List that needs to be completed. Doris plans on coming into work to be available for Lister calls. Selectboard discussed Doris working isolated in her office unless she feels any symptoms, and then directed to stay home.

The Selectboard asked the Administrative Assistant to contact the town Attorney Bob Fisher and VLCT about the town authority to delaying the Tax payment until July 15th.

Discussion to consider if the school tax payment could be delayed or reduced while the schools are closed during COVID 19 pandemic.

EMEGENCY MANAGEMENT RECOMENDATIONS

  •  Ask the website designer to update town website Latest local updates on COVID-19
  • The Town Office is here for you if you are a vulnerable person and needs assistance call 365-7772 Ext #4 and leave a message.
  • Care 211 registration for the home alone or elderly.
  • Link to Dept of Health
  • Call your Neighbors that you know are home alone.

PAY ORDERS:

Ms. Dowling asked to have two Selectperson volunteer to sign pay orders during the COVID 19 pandemic.

Ms. Sanborn and Mr. Fitzpatrick both said they were available. Mr. Williams is available in case anyone is unavailable or ill.

Ms. Dowling a motion to have Ms. Sanborn and Mr. Fitzpatrick are to come in to sign all future pay orders to begin April 6th 2020 the COVID 19 pandemic.  Mr. Williams second motion.

The motion passed.

ADJOURN:

A motion was made by Mr. Williams to adjourn the meeting. Meeting Adjourned at 5:45.

Respectfully Submitted, Wannetta Powling

Selectboard Minutes Monday May 4, 2020

BOARD MEMBERS PRESENT Remote access: Marion Dowling and Michael Fitzpatrick, Shelly Huber, Christopher Williams, Angela Sanborn and BCTV

 OTHERS PRESENT:  Remote access: Jay Wilson, Melissa Brown and Wannetta Powling.

CALL TO ORDER: 

The meeting was called to order at 6:00 p.m. by Chair Marion Dowling.

ADDITIONS/ AMENDMENTS TO AGENDA:

·         Take a vote to have Admin. Assistant to return to work

·         Christopher Williams’s behavior during last meeting, a motion was made by Ms. Sanborn that Executive Session to be tabled until next regular live meeting was seconded by Ms. Huber.

Motion passed

MINUTES:

A motion made by Mr. Fitzpatrick to accept the minutes of March 27, as amended and seconded by Ms. Sanborn. Motion Passed.  As Amended (New business no vote was taken in the minutes)

A motion made by Mr. Fitzpatrick to accept the minutes of April 6, and seconded by Ms. Sanborn.

Motion Passed.

ROAD FOREMAN’S AND ROAD COMMISSIONER’S REPORT:

  1. We have set the pre-bid meeting for Monroe Bridge as May 26th at 9:00.
  2. There is progress on both the Sand/Salt shed project and the Depot Rd. box culvert.
  3. The VTRANS bridge inspectors have been down to do their yearly inspection of the Arch Bridge. They had recommended removing some loose concrete from the bridge sides and bottom, I called Carolyn Cota who is in charge of the new bridge she has suggested it would be better not to disturb anything on the bridge.
  4. We have been cleaning culverts as well as graveling and grading roads now that some of the restrictions have been eased.
  5. We have a chance to buy a number of used large concrete blocks from a local resident these would work well to keep the gravel from running into the driveway as we could build a retaining wall with them. We can buy them for approximately $1200 this would be half the cost of new ones.

Discussion over the purchasing of the blocks ensued.

A motion was made by Mr. Williams to purchase the concrete blocks for twelve hundred dollars, and seconded by Mr. Fitzpatrick. Motion Passed.

A motion was made by Ms. Sanborn to accept the Road Foreman’s report and seconded by Ms. Huber Motion Passed.

EMERGENCY MANAGEMENT REPORT:

  1. One or two members of the committee have been on the conference calls since the beginning, generally there have been at least two per week.
  2. We have not received any requests for assistance from any of our residents, I have heard of many neighbors assisting each other so it seems the needs are being met.
  3. There is a group of volunteers that are available to assist with shopping, etc. They are in the process of trying to get the word out that they are available.
  4. The select board needs to adopt the current Town Emergency Plan tonight and then this summer when things settle down Vermont Emergency Management may have suggestion of additions to the plan. We can then revisit the plan at that point.
  5. Newfane has between 1 and 5 cases of Covid-19 but they don’t give us the exact number. People need to stay vigilant especially as more businesses open up.
  6. The Fire Dept. and State Police have been in contact concerning the swimming holes on the Rock River. They have also been in contact with the property owner to try and limit use of the swimming holes.

A motion was made by Ms. Sanborn to accept the Emergency Management report and seconded by Mr. Williams, Motion Passed.

TREASURER’S REPORT:

I have been working remotely from my house this past month. The transition has been smooth and working great. I have forwarded all my calls from the office to my house phone so people can get in touch with me. I stop by the office regularly to pickup any mail. I stop at the town garage once a week and we exchange paper work through the mailbox.

Last year we had put 5 accounts into CD’s for 12 months totaling $86,546.56. These funds will mature this week. I have looked into options for other CD’s or savings accounts. At this time there is nothing good for interest rates. The banks are all at around .30%. Currently this CD is 2.10%.  I would suggest that we roll these CD’s over for the shortest amount of time, which is 91 days, and see if the interest rates are better then.  As soon as I get the final interest from these CD’s I will post the total amounts to each account.

A motion was made by Ms. Huber to rollover the current CD’s at Brattleboro Savings & Loan for a 91 day Term and seconded by Ms. Sanborn Motion Passed.

We received from VLCT the grant for the Williamsville Hall Alarm system in the amount of $2,710.00. This will complete the Grant.

Currently the total balances in the accounts are:

  • Reappraisal – $58,090.98
  • Capital – $338,845.41
  • Village Tree Grant – $1,310.90
  • Monument Up-Keep – $2,148.24
  • Fred Adams Fund – $706.78
  • Records Restoration Fund – $12,235.25
  • General Fund – $1,9789,74.80

The General Fund looks high but, I will be paying the schools payment this week in the amount of $890,757.02, which is our normally quarterly amount. We also have some invoices coming up this month that will be paid to the State of Vermont for non-residential education and to the Windham Courts that are also larger amounts along with our monthly invoices and debt service. The remainder of this money needs to carry us to August when our next tax payments come in.

All of my monthly and quarterly reporting is completed. I have just finished the bi-annual FHWA-536 for VT Agency of Transportation.

Melissa Brown Town Treasurer

Ms. Sanborn made a motion to accept the Treasurer’s report Mr. Williams seconded.

Motion passed.

ADMINISTRATIVE ASSISTANT’S REPORT:

  • I have returned the computer and printer to the town office in order for the Selectboard to continue to have meetings, and to comply with open meeting laws.
  • I have downloaded a program that allows me to connect remotely from my laptop to the Desk top at work. I am able to access all of my emails and files that are on the desktop.
  • The VT State Police contract is coming up for renewal June 30th, 2020. I wanted to remind the Selectboard that you had previously discussed the possibility of splitting / sharing hours with the Windham County Sheriff’s office.  There was also a slight increase in the budget for added patrol you had planned for Traffic Calming.
  • As of Thursday morning all of the Town Employees and some of the elected officials at Town Hall have completed the “Return to work Certification Form” .

I have taken the following paragraphs from the ST of VT Governors Office- Addendum 11 to The Executive Order.     “This Addendum 11 shall take effect upon signing and, except as modified in this Addendum 11, the Executive Order and all Addenda thereto and Directives issued thereunder, shall continue in full force and effect until midnight on May 15, 2020, at which time the Governor, in consultation with the Vermont Department of Health and the Department of Public Safety/Division of Emergency Management shall assess the emergency and determine whether to amend or extend this Addendum”.

“All businesses, non-profit entities and government entities shall continue procedures to support work from home and telecommuting for all workers to the extent possible. We cannot allow for a resurgence of COVID-19 that would undermine or lose the important public health outcomes achieved to date.  Our work to transition Vermont out from under the Stay Home order swiftly and responsibly will take just as much effort and goodwill as we have all expended in recent weeks. Working closely with the Health Department, the State Emergency Operations Center, and dedicated professionals across State government, we have developed, and will continue to refine, critical steps to ensure the health and safety of Vermonters and the continuity of our healthcare system”.

Respectfully, Wannetta Powling

Ms. Sanborn made a motion to accept the Administrative Assistant report and Mr. Williams seconded.  Motion passed.

SCHEDULED MEMBERS OF THE PUBLIC:

None

OLD BUSINESS:Reviewing the annual lease of the Cat excavator, the Board discussed the options.Mr. Williams made a motion to renew the Lease, Mr. Fitzpatrick seconded for discussion purposes. Discussion ensued.

  • It was revealed that 340 machine hours were used over the past year.
  • Ditching was done on Sunset Lake, Newfane Hill and Jones Hill road.
  • 20 + culverts work. 
  • There was also Hunter Brook Bridge work.
  •   Additionally the Cat lease should be added as an article for our next Town Meeting.

A motion was made to table further discussion until additional information was received. It was decided to have a member of the Selectboard and Road foreman speak with the Cat representative and report back to the full board at a future meeting as to what would be in additional options, and the interest of the town.  Motion Passed.

NEW BUSINESS:

Question was raised if the Selectboard members have the power to suspend or defer the tax payment dates.

Email from Attorney Robert Fisher regarding duties the Selectboard members must follow. These duties are as directed in the Oath of office.

 CORRESPONDENCE:

None

 PAY ORDERS:

  • Accounts Payable 20023 in the amount of $915,211.86
  • Accounts Payroll 11449 A in the amount of $ 5,668.91
  • Accounts Payroll 11449 in the amount of $ 4,236.08

Accounts Payroll 11450 in the amount of $ 6,810.64A motion was made by Mr. Fitzpatrick and seconded by Mr. Williams to approve the pay orders.  The motion carried.

ADJOURN:

A motion was made by Mr. Williams to adjourn the meeting. Meeting Adjourned at 7:07 pm.

Respectfully Submitted, Wannetta Powling

**We want to stay committed to the mandate issued by the Government regarding COVID 19 –

Anything that is not time sensitive should wait to a future meeting.

Please let’s remember to Stay Safe

 

 

 

 

NEWFANE SELECTBOARD MINUTES

Monday April 6, 2020

BOARD MEMBERS PRESENT: Marion Dowling and Michael Fitzpatrick.

Remote access:  Shelly Huber, Christopher Williams, Angela Sanborn and BCTV.

  OTHERS PRESENT: Jay Wilson, and Wannetta Powling.

CALL TO ORDER: The meeting was called to order at 6:00 p.m. by Chair Marion Dowling.

MINUTES:

A motion made by Ms. Sanborn to approve the March 16, 2020 minutes at next regular meeting, Mr. Williams seconded.

Motion Passed.

ROAD FOREMAN’S AND ROAD COMMISSIONER’S REPORT:

  1. We had another burglar alarm at the Town Garage it was the same motion detector as 2 weeks. Home Security came and replaced that detector and replaced all the batteries also.
  2. The permitting process continues on the Sand/Salt shed project and the Depot Rd. box culvert.
  3. We have several trees that have fallen partially over and taken the bank with it on So. Wardsboro Rd. I am working on someone to remove the trees. Marc Pickering and Scott Jensen are looking at it to come up with the plan for permanent repair.
  4. We are busy getting roads repaired from mud season.
  5. I have been on a daily basis wiping down all of the common surfaces with Clorox spray at the garage either after everyone has left for the day or before they come in. We are doing our best at have people drive only one vehicle or wiping them down if we do switch.

Discussion ensued regarding road foreman contacting State of VT for clarification of essential work for highway crew.

A motion by Mr. Fitzpatrick and seconded by Ms. Sanborn.

Motion Passed.

ADMINISTRATIVE ASSISTANT’S REPORT:

I have been working remotely, but I’m coming into the office at night to check emails and voicemails; I also pick up the mail. I have had meetings with the Selectboard Chair to disuse how we are following the Governors executive order.

A motion by Ms. Sanborn and seconded by Mr. Williams.

Motion Passed.

SCHEDULED MEMBERS OF THE PUBLIC:

None

OLD BUSINESS:

Reviewing the annual lease of the Cat excavator, the Board discussed the options.

Mr. Williams made a motion to renew the Lease Mr. Fitzpatrick seconded for discussion purposes. Discussion ensued.

·         It was revealed that 340 machine hours were used over the past year.

·         Ditching was done on Sun Set Lake, Newfane Hill and Jones Hill road.

·         20 + culverts work.

·         There was also Hunter Brook Bridge work.

Additionally the Cat lease should be added as an article for our next Town Meeting.

A motion was made to table further discussion until additional information was received. It was decided to have a member of the Selectboard and Road foreman speak with the Cat representative and report back to the full board at a future meeting as to what would be in additional options, and the interest of the town.

Motion Passed.

NEW BUSINESS:

Question was raised, if the Selectboard members have the power to suspend or defer the tax payment dates.

Email from Attorney Robert Fisher regarding duties the Selectboard members must follow. These duties are as directed in the Oath of office.

CORRESPONDENCE:

None

 PAY ORDERS:

  • Accounts Payable 20020 in the amount of $1,271.06
  • Accounts Payable 20021 in the amount of $ 19,718.36
  • Accounts Payroll 11443 in the amount of $ 4,769.65
  • Accounts Payroll 11444 in the amount of $ 4,861.11
  • Accounts Payroll 11445 in the amount of $ 4,839.39
  • Accounts Payroll 11446 in the amount of $ 6,506.18
  • Accounts Payroll 11447 in the amount of $ 4,230.38

A motion was made by Mr. Fitzpatrick and seconded by Ms. Sanborn to approve the pay orders.  The motion carried

ADJOURN:

A motion was made by Mr. Williams to adjourn the meeting. Meeting Adjourned at 7:30 pm.

Respectfully Submitted, Wannetta Powling

 

**We want to stay committed to the mandate issued by the Government regarding COVID 19 – Anything that is not time sensitive should wait to a future meeting.

                       Please let’s remember to Stay Safe

 

THE NEWFANE SELECTBOARD

WILL NOT BE HOLDING

APRIL 20, 2020 MEETING.