Category Archives: Board of Selectmen Meeting Minutes

Selectboard Budget Meeting Monday, October 30th, 2023

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https//zoom. Us/join            Meeting ID:  972 2791 1757 Passcode:  352680

BOARD MEMBERS PRESENT:
 Angela Litchfield, Ann Golob, Jeffrey Chevalier, Katy Johnson-Aplin and Mike Fitzpatrick.

OTHER PRESENT:
Melissa Brown (Treasurer) and Wannetta Powling (Administrative Assistant).

CALL TO ORDER and MEETING WARNING:
The meeting was called to order at 6:00 p.m. by Chair Angela Litchfield.
Litchfield asked if the meeting was properly warned.

ADDITIONS/ AMENDMENTS TO AGENDA:
None

OLD BUSINESS:
The Selectboard was given additional time to review the two emails Golob forwarded, and it was agreed to vote on the FEMA conditions and have the Chair sign the letter.

Golob made a motion to accept the conditions from the FEMA letter. Chevalier seconded.
Motion passed 4/0/1 Fitzpatrick abstained.

NEW BUSINESS:

  • Town Report Design. The ideas discussed at the meeting were reviewed, and it was decided to select images that would show appreciation for the committee members and volunteers who help with the functions of the Town.
  • Dedication. Several suggestions were raised and discussed. It was agreed that we would wait to make a final decision at the next budget meeting on November 13th.

Budget Review

  • Treasurer Melissa Brown provided revenue figures.
  • It was agreed that the review of the Rescue contract would determine the amount needed to budget for the Rescue. Fitzpatrick commented that the NewBrook Fire Department should be given equal consideration.

Follow-up items

  1. Law Enforcement
    It was agreed to hold off a review of law enforcement funding until members attended the regional policing presentation and discussion in Brattleboro on November 15th. Mixed feelings were expressed over the patrols currently provided by the Windham  County Sheriff’s Department (WCSD).
  2.   Powling will contact VTSP (Vermont State Police Lieutenant Anthony French) to confirm whether they would be interested in the 2025 fiscal year law enforcement contract.
  3. Johnson-Aplin will contact Putney Town Manager Karen Astley for information on the full-time coverage they receive from WCSD.  Jamaica and Londonderry receive shared coverage; Johnson-Aplin will attempt to get information on how the town and its residents manage and assess this coverage.
  4.  Several items were put on hold until Powling received funding requests from the Planning Commission, Town Clerk, Treasurer, and other commissions. Powling was asked to provide the Selectboard with a wage comparison from other towns.
  5. Other needed information from VLCT on the insurance policy for capital assets, unemployment insurance, and worker’s compensation rates.  Blue Cross Blue Shield health insurance for the employees and the contract for the professional audit expenses.

Items tabled for future budget meetings.

  • Capital Budget
  • Expenditures
  • Open Items
  • Articles including Social Appropriation Donations
  • Salaries
  • Warnings

ADJOURN:

Chevalier made a motion to adjourn. The meeting was adjourned at 7:37 P.M.

Respectfully Submitted,
Wannetta Powling,
Administrative Assistant

 

 

Selectboard Regular Meeting Monday, October 16th, 2023 (DRAFT)

https://us06web.zoom.us/j/97227911757#success
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https//zoom. Us/join            Meeting ID:  972 2791 1757 Passcode:  352680

BOARD MEMBERS PRESENT:   Angela Litchfield, Katy Johnson-Aplin, Jeffrey Chevalier, Ann Golob (Zoom), Mike Fitzpatrick (phone).

OTHERS PRESENT:   Austin Rice (BCTV), and Wannetta Powling (Administrative Assistant).

Zoom:  Jay Wilson (Road Foreman), Jane Douglas (Planning Commission), Alex Beck (SeVEDS,) Sara Mc Connell (SeVEDS).

CALL TO ORDER:  The meeting was called to order at 6:00 p.m. by Selectboard Chair Angela Litchfield.

CONFIRM PROPERLY WARNED:   Powling confirmed the meeting had been properly warned.

ADDITIONS/AMENDMENTS TO AGENDA:  
Golob requested adding Katy Buckley’s email to New Business and Manitou’s Status update to Old Business.

APPROVAL OF MINUTES:

  1. September 5th, 2023, Special Meeting.
    Golob made a motion to accept the September 5th Special Minutes, and Chevalier seconded the motion.
    Motion passed. Fitzpatrick abstained.
  2. September 5th, 2023, BLC Meeting.
    Chevalier made a motion to accept the September 5th B.L.C. minutes, and Golob seconded the motion.
    Motion passed. Fitzpatrick abstained.
  3. September 14th, 2023, Special Meeting

Tabled until November 6th meeting.

  1. October 2nd, 2023, BLC Meeting

Golob made a motion to accept the October 2, 2023, B.L.C. minutes, and Fitzpatrick seconded the motion.
Motion passed. Chevalier abstained.

  1. October 2nd, 2023, Regular Meeting

Golob made a motion to accept the October 2nd minutes, and Fitzpatrick seconded the motion.
Motion passed. Chevalier abstained.

 

ROAD FOREMAN’S & ROAD COMMISSIONER’S REPORT:

  1. The Pavement project on South Wardsboro is almost complete, and we will have to do some work on the shoulders.
  2. The ditch across from the entrance to the gravel pit on Radway Hill has been repaired and repaved.
  3. The culvert repair done on Depot Rd. where the new box culvert is going has been paved to get us through the winter.
  4. We met with Mike and Allie from NRCS and toured eight locations on Smith Brook, Rock River, RT 30, Browns Rd.
  5. I have ordered a few more road name signs for some that have gone missing.
  6. We now have the bid documents and plans for Loop Rd. Box culvert should be going out to bid soon, with the bids due at the end of November. The work would happen next summer. We will need to have Bob Fisher prepare the easements.
  7. I spoke with Ron Bell today, and he is getting the design and estimate done for Eddy Rd. so we can try to form mitigation money from FEMA.
  8. I have asked Eddie Duncan from RSG to redo the sound study for the gravel pit now that the entrance is not being changed. I am sure there will be an additional charge, but Bill Jewell felt this would make for a better ACT 250 presentation.

Fitzpatrick made a motion to accept the Road Foreman & Road Commissioners report, and Chevalier seconded.

Johnson-Aplin arrived at 6:07 p.m.

Discussion ensued:

  1. There was a recount of events regarding the visit from NRCS; we have no indication of when NRCS will respond. While they were here, they took photos and measurements and heard concerns from residents.
  2. The emergency repair under Depot Rd. was necessary; the pavement is a winter patch, and the Box Culvert will be installed in the late spring or early summer.
  3. Baker Brook Road must be added to the NRCS site visits.
  4. Litchfield asked Jay to contact Attorney Bob Fisher to provide the easement information for installing the Box Culvert at Loop Rd.
  5. Golob mentioned that the sound study for the gravel pit would benefit the ACT 250 process.

* Johnson-Aplin asked for an update on the Dover Rd. Timson Hill intersection culvert replacement pavement patch. Wilson explained that DMI has had delays due to the rain this summer and will schedule this repair and Grimes Hill simultaneously.

The vote was called. Motion passed.

ADMINISTRATIVE ASSISTANT’S REPORT: 

  1. On November 8th, at the Stone Church in Brattleboro, there will be a farewell gathering for retiring BCTV Director Cor Trowbridge. I would like to publicly address my appreciation for her support in helping to set up Newfane’s Zoom access during COVID-19 and for her interest in our success. And for the Producers Award I was given, we would not have been as successful without her steady support. Would anyone like to join me in attending this event for Cor?
  2. I have been reviewing the Town’s Insurance Policy for 2024. And for the BCBS benefits for the Town employees. I will have figures for you at the budget meeting starting October 30th.
  3. The Traffic Calming Committee will meet on Wednesday, October 18th at 6 p.m.
  4. Williamsville Hall Community breakfast is Thursday, October 19th, from 8-10:30 a.m.

 Fitzpatrick made a motion to accept the Administrative Assistant’s report, and Johnson-Aplin seconded.
Discussion ensued:

  1. Regarding attending the BCTV event, Litchfield and Golob are unavailable; Johnson-Aplin and Chevalier are TBD.

The vote was called. Motion passed.


COMMITTEE REPORT:

Traffic Calming Committee
No Update –the next meeting is this Wednesday evening.

SCHEDULED MEMBERS OF THE PUBLIC:
Social Appropriations Request

SeVEDS-BDCC-Alex Beck – Sara McConnell (Zoom) gave a brief overview of their information and services. SeVEDS helps to meet community development needs by being involved with job support.  They also sponsor a shared workforce meeting for the students at the High School at Leland & Gray; they have been helping this year with meeting the needs of the refugees in Brattleboro, flood recovery support, and being the point person for resources and distribution of funds in our region. Golob asked how the appropriation figures for Newfane were determined. This is based on $3 per person using the 2010 census count for a count of the town population.

UNSCHEDULED MEMBERS OF THE PUBLIC:
None

NEW BUSINESS
Katie Buckley, Director of the ARPA Assistance and Coordination Program at VLCT, emailed all Selectboard members with information on the Municipal Technical Assistance Program (MTAP). This outlined the availability of grant funding opportunities, permit assistance, and project management assistance through the local Regional Commission, which has additional resources available for municipalities to assist with such projects as developing sewer systems, housing, infrastructure projects, and more. Newfane was preapproved for this assistance; Golob recommends that Newfane reach out to Chris Campany and ask for their help with how to get started with assessing our needs for a sewer. Jay Wilson suggested considering the need for more help regarding climate change resiliency. Board members agreed that it is essential to define Newfane’s needs, including housing issues and sewer infrastructure needs, which go hand in hand. Wilson stressed that with the anticipated climate changes, the need to upgrade the size of our culvert capacity to handle the rain run-off with larger box culverts would help to keep the roads from washing out. It was agreed that Golob would send an email to Chris Campany asking for their assistance as part of the MTAP program.

OLD BUSINESS:

  1. Town Beautification suggestions (Chevalier)

The sites for the installation of the benches have been determined. Press releases, application requirements, and design will be packaged and available to be worked on over the winter months with the hope of benches being installed in the late spring of 2024.

  1. FEMA buyout of South Newfane General Store (Golob)

Golob received preapproval acknowledgment from FEMA on the acquisition and demolition of the # 393 Dover Rd application.
Golob sent questions to the Vermont Environment Management office to clarify the conditions of the FEMA letter.
It was agreed that the Selectboard would review the two emails that Golob forwarded and would take a vote to accept the FEMA conditions and have the Chair sign the letter.

  1. ARPA Funds Updates (Golob)
    The Town started at $441,000.00 and has a balance now of $201,000; it was previously discussed to hold an amount as a small interest revolving fund for small projects.
  1. Personal Policy Recommendations (Johnson-Aplin).
    VLCT sent a reply late this afternoon. Update at next meeting.

 

  1. Manitou’s Status update -Litchfield
    The town attorney has been contacted and is waiting for the Zoning Administrator to follow up with the attorney and the Selectboard.

CORRESPONDENCE:
Email from Chris Druke regarding a recently approved Zoning application.

Golob and Fitzpatrick attended remotely and left the meeting at 6:53 p.m.

PAY ORDERS

  1. Payroll # 11647                 $    5,826.27
  2. Payroll # 11648                 $    5,761.37
  3. AP # 24009                         $  87,824.32

Chevalier made a motion to approve Pay Orders. Johnson-Aplin seconded the motion.
Motion passed 3/0.

ADJOURN:
Chevalier made a motion to adjourn. The meeting was adjourned at 6:59 P.M.

Respectfully Submitted,
Wannetta Powling, Administrative Assistant
AG

 

 

Draft of Regular Meeting Monday, October 2nd, 2023

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https//zoom. Us/join            Meeting ID:  972 2791 1757 Passcode:  352680

BOARD MEMBERS PRESENT:
Angela Sanborn, Katy Johnson-Aplin, Ann Golob (Zoom), Mike Fitzpatrick (phone).
Absent: Jeffrey Chevalier.

OTHERS PRESENT:
Merle Tessier (Zoning Administrator), Steve Levine, Bahman Madhavi, Ezlerh Oreste (BCTV), and Wannetta Powling (Administrative Assistant).

Zoom:
Jay Wilson (Road Foreman).

CALL TO ORDER: 
The meeting was called to order at 6:00 p.m. by Selectboard Chair Angela Sanborn.

CONFIRM PROPERLY WARNED:
Powling confirmed the meeting had been properly warned.

ADDITIONS/AMENDMENTS TO AGENDA:  
None

APPROVAL OF MINUTES:

  1. September 5th, 2023, Special Meeting.
    Approval of minutes was tabled until the October 16 meeting.
  2. September 5th, 2023, BLC Meeting.
    Approval of minutes was tabled until the October 16 meeting.
  3. September 14th, 2023, Special Meeting
    Approval of minutes was tabled until the October 16 meeting.

September 18th, 2023, Regular Meeting
Johnson-Aplin made a motion to accept the September 18th minutes and Golob seconded the motion.
Motion passed.

ROAD FOREMAN’S & ROAD COMMISSIONER’S REPORT:

  1. The pavement project on South Wardsboro Road began last week and should be finished next week.
  2. Nothing new on the Sand/Salt shed.
  3. Someone from NRCS is meeting with us on Wednesday to look at some areas for the Emergency Watershed program.
  4. The mowing tractor has been delivered, and we are doing a little work on it and will add some warning lights also.
  5. We have found two options for trailers.
  6. The Williamsville Village sign has been looked at by the traffic committee, and I have attached the design; it would only be single-sided. The cost was $415.00 from Dennis Tier Signs.

Johnson-Aplin made a motion to accept the Road Foreman & Road Commissioners report and Golob seconded.

Discussion ensued:

  • Golob made a motion to change the procedure for verifying the bids submitted before the Selectboard meeting. Wilson and Powling will demonstrate the bids have accurate information before the Selectboard awards the bids. Johnson-Aplin seconded the motion.
    Motion passed.
  • NRCS will see Smith Brook, Loop Road, Rock River, and Baker Brook areas with flooding issues and concerns; Sanborn and Johnson-Aplin will attend.
  • Johnson-Aplin made a motion to purchase the 2015 tilt trailer for 14,800. Golob seconded.
    Motion passed.
  • Golob made a motion to purchase the Williamsville Village signs designed by Tier Signs for $415. Johnson-Aplin seconded.
    Motion passed.
  • Wilson mentioned that he will be meeting with Engineer Bill Jewel regarding access to the Gravel Pit and understanding for the completion for the Act 250 permits. Johnson-Aplin will represent the Selectboard at the meeting.

The vote was called.
Motion passed.

ADMINISTRATIVE ASSISTANT’S REPORT: 

  1. Mary Dearborn from Repo emailed me the contract for printing the Town Reports; I have included it for your approval this evening.
  2. Wednesday morning at 9:30, the NRCS will meet here at the Town Office to start a review of the river damage and concerned areas.
  3. October 16th appointments start for the Social Appropriations. Last year, 35 agencies were asking for funding, with a total of $ 43,513 approved. Other towns have set up committees to review the appropriations process, and then submit recommendations to the Selectboard. This could save the Selectboard valuable time for other business.
  4. Rock River Players perform Harvey at the Williamsville Hall on October 6th, 7th, and 8th.
  5. The Heritage Festival is on the common this coming weekend, October 7th & 8th, from 10-4 p.m.

 Johnson-Aplin made a motion to accept the Administrative Assistant’s report and Fitzpatrick seconded.

Discussion ensued:

  • Johnson-Aplin made a motion to approve the Repro contract and Golob seconded.
     Motion passed.
  • Golob asked Powling if she would remind the Selectboard in February (2024) to reconsider forming a committee to review the Social Appropriations process and submit their recommendation to the Selectboard.
  • Bill Morse is awaiting a response regarding the concerns he mentioned in the letter he sent the Selectboard on September 7th.

The vote was called.
Motion passed

COMMITTEE REPORT:
Zoning Administrator
Merle Tessier briefly updated the Manitou Project on Sunset Lake Road. The equipment has been moved out, and no work is being done now. Tessier said that he is still waiting to speak with the Town Attorney with his recommendations.

Discussion ensued:
Golob asked if a letter in writing was sent to Mayer of the Selectboard’s decision.
Powling asked if she should draft the stop work letter for the Board to review, for documentation purposes. Tessier said that it was unclear he gave the information to the Selectboard and assumed it was a Board decision to send a letter. Sanborn will speak with the Town Attorney and follow up with Tessier.

Williamsville Hall
Steve Levine & Bahman Madhavi, Co-Director of Rock River Players, came to ask for the Selectboard’s permission to install a series of lighting to enhance the performances at the Hall.  Williamsville Hall Committee members are in strong support of these improvements.

Bahman Madhavi presented the plans and the contractor information that would be involved, and how the funds would cover the expense over the next two years. Gerald Stockman came up with the details that would be involved, he has provided the same assistance to the New England Theater and other well-known theaters including work on Broadway.

Doug Cleveland from Cleveland Electric will be able to start the electrical work the week of October 16th.

Golob mentioned that it is a worthy investment to enrich our town’s life and help promote the use of the Hall and would recommend supporting these efforts.

Discussion ensued:
Golob made a motion to use $8,500 from the ARPA funds to help cover the cost of stage lighting and installation cost at the Williamsville Hall. Johnson-Aplin seconded.
Motion passed.

Fitzpatrick joined the meeting by phone at 6:55 p.m.

SCHEDULED MEMBERS OF THE PUBLIC:
None

UNSCHEDULED MEMBERS OF THE PUBLIC:
None

NEW BUSINESS
None

OLD BUSINESS:

  1. Town Beautification suggestions (Chevalier)
    No update
  1. FEMA buyout of South Newfane General Store (Golob)
    Golob received the Phase 1 remediation report/analysis. This was for analysis of the historical use of the property. Looking for evidence to see if Phase 2 would need to be conducted. Phase 2 would be for the removal of contaminated or hazardous materials and do any testing. Golob mentioned three concerns in the information that would warrant an additional work plan and that Windham Regional Commission (WRC) recommends using the same company that did the Phase 1 study to create a work plan or Phase 2.
  • Large underground storage tank that has fuel in the tank that was used for the gas pumps from operations that ended in 1991.
  • Two 55-gallon drums on the property that are rusted and in poor condition with unknown contents.
  • Two inactive 275-gallon heating oil tanks in basement of the residential building

WRC has additional funds available to assist Newfane with the continued Brown Field efforts.
Golob made a motion to go forward with developing a work plan for defining Phase 2. Fitzpatrick seconded.
Motion passed. 

  1. ARPA Funds Updates (Golob)

ARPA funds were mentioned during the Williamsville Hall discussion.

Golob mentioned that she had attended the recent Planning Commission meeting and was excited to see the continued efforts to find a housing solution. It was discussed that Newfane could use the example of other Towns and use ARPA funds to create a low-interest revolving loan to help homeowners sub-divide or to create additional rental space in existing homes. Board members Fitzpatrick and Johnson-Aplin agreed this would help and could see long-term benefits for Newfane.

  1. Personal Policy Recommendations (Johnson-Aplin).
    No update

Fitzpatrick wanted to mention his site visit to look at the Manitou property and that he spoke with the Engineer, Michael Mayer, and neighbor Gordon Bristol. Fitzpatrick recommended that Mayer remove the installed culvert against the Act 250 plans and closely follow the Permit and Plans that were approved.
Johnson-Aplin said that by the Selectboard taking steps to stop the work, Newfane was protecting the Town’s best interest of its residents and neighbors.

The Selectboard meeting was suspended at 7:10 p.m. –

The Board of Liquor Control was called to order.

  • Special Event License for the Heritage Festival- Putney Mountain Winery
    Fitzpatrick made a motion to approve the application for Putney Mountain Winery. Johnson-Aplin seconded.
    Motion passed.
    Adjourn:
    Johnson-Aplin made a motion to adjourn at 7:12 p.m.Selectboard resumed at 7:12 p.m.

CORRESPONDENCE:
None

Golob made a motion for Sanborn and Johnson-Aplin to approve pay orders. Fitzpatrick seconded.
Motion passed.

Golob and Fitzpatrick attended remotely and left the meeting at 7:15 p.m.

PAY ORDERS
Payroll # 11645             $ 6,152.91
Payroll # 11646             $ 5,658.10
AP # 24008                    $ 71,985.25

ADJOURN:
Johnson-Aplin made a motion to adjourn. The meeting was adjourned at 7:28 P.M.

Respectfully Submitted,
Wannetta Powling, Administrative Assistant

 

Regular Selectboard Minutes Monday, September 18th, 2023

https://us06web.zoom.us/j/97227911757#success
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https//zoom. Us/join            Meeting ID:  972 2791 1757 Passcode:  352680

BOARD MEMBERS PRESENT:   Angela Sanborn, Mike Fitzpatrick, Katy Johnson-Aplin, and Ann Golob (Zoom).
Absent: Jeffrey Chevalier.

OTHERS PRESENT:  Merle Tessier (Zoning Administrator), Michael Mayer, Gordon Bristol, John Walker, Kate Gehring (Planning Commission), Peter Kelleher (BCTV) and Wannetta Powling (Administrative Assistant).

Zoom:  Jay Wilson (Road Foreman), Jane Douglas (Planning Commission), David Cotton (Development Review Board), and Alyssa Sabetto (Windham Regional Commission).

CALL TO ORDER:  The meeting was called to order at 6:03 p.m. by Selectboard Chair Angela Sanborn.

CONFIRM PROPERLY WARNED:   Powling confirmed the meeting had been properly warned.

ADDITIONS/AMENDMENTS TO AGENDA:  

APPROVAL OF MINUTES:

  1. September 5th, 2023, Special Meeting.  (Tabled until the October 2nd  meeting.)
  2. September 5th, 2023, BLC Meeting. (Tabled until the October 2nd meeting.)

 ROAD FOREMAN’S & ROAD COMMISSIONER’S REPORT:

  1. The pavement project on South Wardsboro Road should be starting next Monday.
  2. Nothing new on Depot Rd. Box culvert.
  3. Nothing new on the Sand/Salt shed.
  4. The new generator installation was completed this last week.
  5. I haven’t heard from anyone on the Emergency Watershed program.
  6. The mowing tractor should be delivered on Wednesday.
  7. We are waiting for DMI to finish the pavement patching on Grimes Hill, the drain in Williamsville, and the ditch line on Radway Hill.
  8. We are still in search of a trailer to move the excavator.

Fitzpatrick made a motion to accept the Road Foreman & Road Commissioners report, and Johnson-Aplin seconded.

Discussion ensued:
Golob recommended having Powling contact the NRCS to confirm that the application the Town submitted was received and to try to schedule a day when they will be inspecting the damage in Newfane. The vote was called.
Motion passed 4/0.


ADMINISTRATIVE ASSISTANT’S REPORT: 

  1. Steve Levine has submitted two names for appointment to the Williamsville Hall Committee; they are both from Williamsville. Eben Viens & Austin Rice.
    Would you consider making a motion for an appointment this evening?
  1. Sullivan and Powers spent a day and a half here conducting the audit for the Town. It appears that things went very well. Their information will be available in the Town Report.
  2. The VLCT Town Fair 2023 is September 26 & 27 in Burlington. Katie Johnson-Aplin is registered to attend. Is there anyone else that would like to be registered?
  3. A reappointment for the Zoning Administration is due; Merle Tessier is willing to accept a reappointment. Would the Selectboard like to do that this evening?

 Johnson-Aplin made a motion to accept the Administrative Assistant’s report, and Fitzpatrick seconded.

Discussion ensued:

  1. Golob made a motion to appoint Eben Viens and Austin Rice to the WHC, and Fitzpatrick seconded.
    Motion passed 4/0.
  2. Johnson-Aplin mentioned that she would share a presentation of both trainings at a future meeting in October.
  3. Fitzpatrick made a motion to reappoint Merle Tessier for a three-year term, Johnson–Aplin seconded.  Motion passed 4/0.

The vote was called.
Motion passed 4/0.

COMMITTEE REPORT:
Zoning Administrator-Report Update
Merle Tessier summarized the Thursday, September 14 inspection at the Higher Ground Natural Burial on Sunset Lake Road. Road Foreman Jay Wilson and abutting landowner John Walker accompanied Tessier.  Present at the site were the contractors for Woody’s Excavating and Son and Michael Mayer.

The purpose of the site visit was to inspect the twenty-foot access off Sunset Lake Road and to respond to a complaint that the work being done was not in compliance with the conditions of the environmental court.

Discussion ensued:
The Selectboard heard comments from Michael Mayer, John Walker, Gordon Bristol, and Jay Wilson.

Fitzpatrick made a motion to withdraw the access permit until an engineer amends the site plan, and it is approved by the Act 250 compliance officer and is agreed to by the abutting landowners; Johnson-Aplin seconded the motion.
Motion passed 3/1.

SCHEDULED MEMBERS OF THE PUBLIC:
None

UNSCHEDULED MEMBERS OF THE PUBLIC
None

OLD BUSINESS:

  1. Town Beautification suggestions (Chevalier)
    No update
  2. FEMA buyout of South Newfane General Store (Golob)
    No update
  3. ARPA Funds Updates (Golob)
    No update
  4. Personal Policy Recommendations (Johnson-Aplin).
    No update

Powling asked if the items under Old Business could be removed until there was information to update.
Sanborn felt that it was essential to leave them as a reminder that there were still unresolved issues that the Board was dealing with.

NEW BUSINESS
 Vote on the Flood Plain River Corridor By-Law proposed changes.

Discussion ensued:
No changes were made to the proposed Flood Plain River Corridor By-Law.
Golob made a motion to sign the Flood Plain River Corridor By-Law, and Fitzpatrick seconded.
Motion passed 4/0.

CORRESPONDENCE:
None

Fitzpatrick made a motion to have Chair Sanborn and Selectboard member Johnson-Aplin approve pay orders. Golob seconded; Motion passed.

Golob and Fitzpatrick attended remotely and left the meeting at 7:46 p.m.
PAY ORDERS
Payroll # 11643 $ 5,637.76
Payroll # 11644 $ 5,238.68
AP # 24007 $ 136,967.34

ADJOURN:
Johnson-Aplin made a motion to adjourn. The meeting was adjourned at 7:50 P.M.

Respectfully Submitted,
Wannetta Powling, Administrative Assistant

 

 

Selectboard Special Meeting Thursday, September 14th, 2023

https://us06web.zoom.us/j/97227911757#success
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https//zoom. Us/join            Meeting ID:  972 2791 1757 Passcode:  352680

BOARD MEMBERS ZOOM:   Angela Sanborn, Jeffrey Chevalier, and Katy Johnson-Aplin.
Absent: Mike Fitzpatrick and Ann Golob.

Zoom:  Jay Wilson (Road Foreman).

PRESENT: Wannetta Powling (Administrative Assistant).

CALL TO ORDER:  The meeting was called to order at 4:29 p.m. by Selectboard Chair Angela Sanborn.
CONFIRM PROPERLY WARNED:   Powling confirmed the meeting had been properly warned.

ADDITIONS/AMENDMENTS TO AGENDA:  

NEW BUSINESS
Road Foreman Jay Wilson reported that there were three sealed bids for six culverts that needed to be replaced on the South Wardsboro Road prior to the paving project scheduled.

Powling was asked to open the following bids.
Wright Maintenance                                         Newfane             $ 27,300.
 Jake Beattie                                                       Newfane             $ 15,000.
 Guilmette Land Works                                    Burlington           $ 70,300.             

Discussion:
Johnson-Aplin made a motion to accept Jake Beattie’s bid of $15,000 dollars, and Fitzpatrick seconded. Motion passed 3/0.

Wilson mentioned that he had found a tractor for roadside mowing; each year, to rent a tractor for three weeks is $9,500, and we don’t get all the places that need to be done. The road crew tested the tractor in Nashua, NH, and found it to be in good running condition; the only thing would be new tires and Plexiglas on the side.  The asking price is $36,000, with a delivery cost of $700.

Discussion:
Fitzpatrick made a motion to purchase the tractor and have it delivered, and Johnson-Aplin seconded. Motion passed 3/0.

ADJOURN:
Fitzpatrick made a motion to adjourn. The meeting was adjourned at 4:42 P.M.

Respectfully Submitted,
Wannetta Powling, Administrative Assistant

 

 

Selectboard Special Meeting Tuesday, September 5th, 2023

https://us06web.zoom.us/j/97227911757#success
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https//zoom. Us/join        Meeting ID:  972 2791 1757 Passcode:  352680

BOARD MEMBERS PRESENT:   Angela Sanborn, Jeffrey Chevalier, and Ann Golob (Zoom).
Absent: Mike Fitzpatrick and Katy Johnson-Aplin.

OTHERS PRESENT:  Austin Rice (BCTV) and Wannetta Powling (Administrative Assistant).
Zoom:  Jay Wilson (Road Foreman), Jane Douglas (Planning Commission).

CALL TO ORDER:  The meeting was called to order at 6:00 p.m. by Selectboard Chair Angela Sanborn.

CONFIRM PROPERLY WARNED:   Powling confirmed the meeting had been properly warned.

ADDITIONS/AMENDMENTS TO AGENDA:  
Golob requested the Environmental Water Protection program be added to Old Business. (Amended to the Road Foreman’s Report).

APPROVAL OF MINUTES:

August 21, 2023, Regular Meeting
Golob made a motion to accept the August 7th minutes, and Chevalier seconded the motion.
 Motion passed 3/0.

August 21, 2023, Public Hearing Minutes
Chevalier made a motion to accept the August 21st Public Hearing Minutes, and Golob seconded the motion. Motion passed 3/0.

August 29, 2023, Special Meeting
Chevalier made a motion to accept the August 29th Special Meeting Minutes, and Golob seconded the motion. Motion passed 3/0.

ROAD FOREMAN’S & ROAD COMMISSIONER’S REPORT:

  1. I spent the afternoon today touring four bridges and three culverts with representatives from FEMA.
  2. We marked the rest of the Grimes Hill Road pavement repair with DMI; it’s about 2,600 sq ft to patch.
  3. The drain on Dover Road at the bottom of Timson Hill was repaired on Friday. The only thing left to do is the pavement, and the plant closed early Friday because of the holiday, so hopefully, the pavement will be done soon.
  4. The work on the South Wardsboro Rd pavement should begin the last week of September. We need a few culverts replaced; if I can get a couple of people to bid on it, can we do a quick Zoom meeting to award the bid?
  5. The Veggie Van Go truck will have a date change for November and December because of the holidays. They will be November 30 and December 22
  6. Gravel Pit- No update
  7. Environmental Water Protection

Discussion ensued.

Golob confirmed that Mike Lapointe’s email (from NRCS) said there was no obligation to follow through with the repairs after the assessment was completed, and costs were calculated if homeowners were unwilling to move forward. He also confirmed that NRCS would not cover any bridge damage to the Covered Bridge due to Dover Road being classed a Federal-Aid Highway. Lapointe recommended speaking with VTrans.

Golob asked Wilson if VTrans could consider looking at further mitigation along the river (as proposed by the homeowners along the Rock River) to protect the Covered Bridge since it is a Federal Highway. Wilson replied that VTrans is expected to inspect the Newfane area soon and to visit the areas on Dover Road where the riprap has loosened up. Wilson confirmed that there is a liaison between VTrans and Federal Highway, and she will be working to help Newfane assess the necessary repairs. Wilson pointed out that the Covered Bridge damage must be in the right of way to meet the program guidelines.

The Green Iron Bridge is not on a Federal-Aid Highway since it is on a sideroad, Parish Hill. Other funding – not federal funds – will need to be explored for that site.

Golob asked Powling to share Lapointe’s email information with the residents who have requested assistance and any other Newfane resident who may request it. In addition, Wilson will let Powling know when these various walk-throughs with state and federal officials will take place so residents can be offered the opportunity to meet with the engineers as they conduct a site assessment. Additionally, it was agreed that Information would be shared with the residents when the town hears back from their application to the Emergency Water Protection Program.

Golob made a motion to accept the Road Foreman & Road Commissioners report, and Chevalier seconded. Motion passed 3/0.

ADMINISTRATIVE ASSISTANT’S REPORT: 

  1. I would like to publicly thank Walter Hagedorn for his work in the gardens here at the Town Office on Friday. He does an incredible job of enhancing the beauty of our Town.
  2. Home Security System completed the camera upgrade on Thursday morning; what a remarkable difference.
  3. Budget season will start soon; I wonder if you would like to have everyone asking for Special Appropriations set up appointments to join a Selectboard meeting or only if they are requested a different amount?
  4. The proposed By-Law Flood Plain and River Corridor vote will be on the September 18. Does the Selectboard expect to have any changes to make, or will you proceed as they are written?

Chevalier made a motion to accept the Administrative Assistant’s report, and Golob seconded.

Discussion:

  1. It was agreed that budget sessions would begin on Monday, October 30. Any agency requesting funding would need to complete an application and submit it before scheduling an appointment to meet with the Selectboard.
  2. There are no recommended changes to the proposed By-Law Flood Plain and River Corridor.
    The vote was called. Motion passed 3/0.

COMMITTEE REPORT:

Planning Commission – Jane Douglas briefly summarized the recent 1% tax that several neighboring towns are voting to enact on short-term rental properties. Douglas will provide additional information at a future meeting to see if this could be considered as an article for voters to decide at the Town Meeting.

SCHEDULED MEMBERS OF THE PUBLIC:
None

UNSCHEDULED MEMBERS OF THE PUBLIC
None

OLD BUSINESS:

  1. Town Beautification suggestions (Chevalier)
    Sanborn mentioned she spoke with Reed, who does the property maintenance for the Court property, and he spoke with the Judge. The judge has agreed that benches could be placed at the Union Hall, Newfane Church, and across Route 30 along the tree line near the monument.
  1. FEMA buyout of South Newfane General Store (Golob)
    No Update
  1. ARPA Funds Updates (Golob)
    It was mentioned that the current information regarding ARPA funds and applications can be found on the town website.
  1. Flood Plain River Corridor By-Law proposed changes.
    The Selectboard will proceed with voting on the By-Law change at the September 18th regular meeting.

  2. Personal Policy Recommendations (Johnson-Aplin).
    Sanborn will email Johnson-Aplin to confirm that VLCT has approved the changes to the Newfane Personal Policy.

NEW BUSINESS
None

CORRESPONDENCE:

  • Letter of Concern and Opinion -Bill Morse.

Sanborn acknowledges the letter sent to the Selectboard from Mr. Morse and will request additional information from the Zoning Administrator before sending a response to Mr. Morse. (Copies of the letter are available from the Administrative Assistant).

The Selectboard meeting was suspended at 6:36 p.m. for the Board of Liquor Control. Board of Liquor Control Adjourn at 6:37 p.m.

Golob made a motion to have Chair Sanborn and Selectboard member Chevalier approve pay orders. Chevalier seconded; Motion passed.

Golob, who attended via Zoom, left the meeting at 6:39 p.m.

PAY ORDERS

  1. Payroll # 11641          $ 5,854.18
  2. Payroll # 11642          $ 6,282.04
  3. AP # 24005                 $ 320. 00
  4. AP # 24006                 $ 951,354.04

ADJOURN:
Chevalier made a motion to adjourn. The meeting was adjourned at 6:49 P.M.

Respectfully Submitted,
Wannetta Powling, Administrative Assistant

 Tuesday, September 5th, 2023, Board of Liquor Control

https://us06web.zoom.us/j/97227911757#success
(Copy and paste the link into your web browser.)
https//zoom. Us/join     Meeting ID:  972 2791 1757 Passcode:  352680                                          

BOARD MEMBERS PRESENT:  Angela Sanborn, Jeffrey Chevalier, and Ann Golob (Zoom).
Absent: Michael Fitzpatrick and Katy Johnson-Aplin. 

OTHERS PRESENT: Austin Rice (B.C.T.V), Wannetta Powling.

CALL TO ORDER:   The meeting was called to order at 6:36 p.m. by Selectboard Chair Angela Sanborn.

APPROVAL OF LIQUOR LICENSES:

Special Event Permit / Newfane Heritage Festival – Saxton River Distillery.
Golob made a motion to approve the Special Event Permit (Saxton River Distillery)
seconded by
Chevalier. Motion passed 3/0.

 

ADJOURN: Chevalier made a motion to adjourn at 6:37 p.m.
The motion carried unanimously.

Respectfully Submitted,
Administrative Assistant
Wannetta Powling

 

 

Selectboard Special Meeting Tuesday, August 29th, 2023

Join Zoom Meeting
https://us06web.zoom.us/j/87660120127?pwd=YUgwbGtqTjAwNUZKNW1iY3JDNE5YUT09|
Meeting ID: 876 6012 0127          Passcode: 794272

 

BOARD MEMBERS PRESENT:   Angela Sanborn, Jeffrey Chevalier (Zoom), and Ann Golob (Zoom). Absent: Mike Fitzpatrick, Katy Johnson-Aplin,

OTHERS PRESENT: Nancy Rysz and Wannetta Powling (Administrative Assistant)
Zoom:  Jay Wilson (Road Foreman), Katy Urffer (Connecticut River Conservancy C.R.S), Susan Dedell, Paul Dedell, Chris Triebert

CALL TO ORDER:  The meeting was called to order at 5:20 p.m. by Selectboard Chair Angela Sanborn.

CONFIRM PROPERLY WARNED:   Powling confirmed the meeting had been properly warned.

ADDITIONS/AMENDMENTS TO AGENDA:  
None

NEW BUSINESS
Members from the Selectboard met to discuss the deadline for submitting a letter to the Agency of Natural Resources Conservation Services requesting assistance for flood control.  Some questions need clarifying; Ann Golob will compile the list of questions and call the Natural Resources of Conservation about the Emergency Water Protection program.

Residents from the Rock River area and Baker Brook Road wanted to express concern about the immediate need to do as much work as possible to avoid further flooding and erosion.

Katy Urffer from the C.R.S. shared her knowledge of the process and training she attended on the types of work that would be considered for NRCS assistance.

Golob made a motion to submit the letter asking for assistance from the Natural Resources of Conservation and then proceed with getting the work assessed to determine what the Agency would consider covering. As part of the motion, it was agreed that the Town will review what steps are needed to cover the 25% Town portion and, when appropriate, require individual homeowners to cover the work for their properties.

Chevalier seconded.
Discussion ensued.
The vote was called. Motion passed 3/0

ADJOURN:
Chevalier made a motion to adjourn. The meeting was adjourned at 6:00 P.M.

Respectfully Submitted,
Wannetta Powling, Administrative Assistant

 

 

 

Public Hearing Minutes Monday, August 21st, 2023

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(Copy and paste the link into your web browser)
https//zoom. Us/join            Meeting ID:  972 2791 1757 Passcode:  352680

BOARD MEMBERS PRESENT:   Angela Sanborn, Katy Johnson-Aplin, Jeffrey Chevalier, and Ann Golob (Zoom) Absent: Mike Fitzpatrick

OTHERS PRESENT:  James Bressor(Planning Commission), Jane Douglas (Planning Commission), Kate Gehring (Planning Commission), Melanie Keiser, Gary Keiser, Bill Morse, Susan Dedell, Paul Dedell, Bruce Lounsbury, Pablo Medina, Chris Triebert, Austin Rice (BCTV), and Wannetta Powling (Administrative Assistant)

Zoom:
  Alyssa Sabetto (Windham Regional Commission), Jay Wilson (Road Foreman), David Cotton, and Ronald Beckett,

CALL TO ORDER:
  The meeting was called to order at 6:00 p.m. by Selectboard Chair Angela Sanborn.

CONFIRM PROPERLY WARNED:
Powling confirmed the meeting had been properly warned.

ADDITIONS/AMENDMENTS TO AGENDA:  
None

WINDHAM REGIONAL COMMISSION:
Alyssa Sabetto reviewed the critical highlights of the River Corridor and Floodplain Bylaw changes as well as reviewed what types of structures and development are and are not permitted.

The current Town Plan has a 50’ setback from small streams and river corridors, as defined by the Agency of Natural Resources (ANR) . This bylaw change will regulate fluvial erosion, inundation, flooding, and the resulting damage. A lot of the flooding seen in Vermont is related to erosion along the banks and impacting structures, roads, and bridges in those damaged areas.

Why are we considering this update?
ANR is encouraging Towns to raise their standards for what can be built in flood hazards in order to protect the health, safety, and welfare of the public and to avoid and minimize the loss of life and property, the disruption of commerce, the impairment of the tax base, and the extraordinary public expenditures and demands on public services that result from flooding-related inundation and erosion. Those Towns that implement these by-law changes will see the amount of reimbursement funds that the Town is eligible to receive from FEMA increase from 12.5% to 17.5%.

The most current Flood Insurance Study (FIS) and the accompanying Flood Insurance Rate Maps (FIRMs) are issued by the Department of Homeland Security, Federal Emergency Management Agency (FEMA), and National Flood Insurance Program, as provided by the Secretary of the Agency of Natural Resources (ANR) pursuant to 10 V.S.A. Chapter 32 § 753, which are hereby adopted by reference and declared to be part of these regulations.

What is the impact on existing structures in these areas?

·   There is no impact on current structures; nothing that is already in place must be removed.

What types of development are not permitted under any circumstances?

  • New Structures, including new manufactured homes
  • Storage or junk yards
  • New fill, except in certain circumstances
  • Accessory structures in the floodway, built for human occupation or larger than 500 sq. ft
  • Critical Facilities
  • RV parking, unlicensed or not drivable

What types of development may be permitted?

  •   If you want to improve an existing structure that decreases the current distance to the waterway.
  •   If you are in the special flood hazard area of the floodway, you can apply for a conditional review.
  • If you are in a river corridor, you are prohibited.
  • If you want to add open fencing and elevated signing or at-grade parking for existing buildings-
  • If you are in the special flood hazard area, you are permitted.
  • If you are in a river corridor, this is conditional use.

What is the process to request permission?

  •   Applications for development in a flood hazard area go to the Zoning Administrator. The data that must be provided depends on the property’s location and what is proposed. The bylaw provides the permit application guidelines.
  •  The Zoning Administrator can administratively approve some things.
  • If a conditional use review is needed, that will be heard by the Development Review Board.
  • The Zoning Administrator will submit a copy of the application to ANR for a 30-day comment opportunity.

What are the overarching criteria used to evaluate any development request?

  • All development shall be:
  •  Reasonably safe from flooding and fluvial erosion risk
  •  Designed, operated, maintained, modified, and adequately anchored to prevent structure flotation, collapse, release, or lateral movement.
  •  Constructed with materials resistant to flood damage
  • Constructed with electrical, heating, ventilation, plumbing, air conditioning equipment, and other service facilities designed and located to prevent water from entering or accumulating within the components during conditions of flooding.
  • Adequately drained to reduce exposure to flood hazards
  • Located to minimize conflict with changes in channel location over time and the need to intervene with such changes

Currently, there is a statewide redrawing of the FEMA floodplain maps. Going forward to maintain one’s status within the National Flood Insurance program, all towns will be required to adopt these by-law changes. By doing it now, it is ensuring that we will be in compliance when the maps are updated.

Discussion: Ensued

Next Steps
The Selectboard set September 18th for the scheduled vote for adoption of the By-law change.

Any additional questions can be sent to the Newfane Selectboard to the attention of the Administrative Assistant.

 ADJOURN:
Johnson-Aplin made a motion to adjourn. The Hearing was adjourned at 6:40 P.M.

Respectfully Submitted,
Wannetta Powling, Administrative Assistant

Selectboard Regular Meeting Monday, August 21st, 2023

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(Copy and paste the link into your web browser)
https//zoom. Us/join            Meeting ID:  972 2791 1757 Passcode:  352680

BOARD MEMBERS PRESENT:   Angela Sanborn, Katy Johnson-Aplin, Jeffrey Chevalier, and Ann Golob (Zoom) Absent: Mike Fitzpatrick

OTHERS PRESENT:  James Bressor(Planning Commission), Jane Douglas (Planning Commission), Kate Gehring (Planning Commission), Melanie Keiser, Gary Keiser, Bill Morse, Susan Dedell, Paul Dedell, Bruce Lounsbury, Pablo Medina, Chris Triebert, Austin Rice (BCTV), and Wannetta Powling (Administrative Assistant)

Zoom:
  Alyssa Sabetto (Windham Regional Commission), Jay Wilson (Road Foreman), David Cotton, and Ronald Beckett,

CALL TO ORDER:  The meeting was called to order at 6:40 p.m. by Selectboard Chair Angela Sanborn.

CONFIRM PROPERLY WARNED:   Powling confirmed the meeting had been properly warned.

ADDITIONS/AMENDMENTS TO AGENDA:  
Golob made a motion to add approval for the August 7th, 2023, Cannabis Control minutes, Johnson-Aplin seconded the motion.
Motion passed 4/0.

APPROVAL OF MINUTES:
August 7th, 2023, Regular Meeting
Johnson-Aplin made a motion to accept the August 7th minutes, and Chevalier seconded the motion. Motion passed 4/0.

 August 7th, 2023, Cannabis Control Commission
Johnson-Aplin made a motion to accept the August 7th Cannabis Control minutes, and Chevalier seconded the motion. Motion passed 4/0.

ROAD FOREMAN’S & ROAD COMMISSIONER’S REPORT

  1. The roadside mower had a breakdown that required it to go back; he was able to get most of the roads mowed but not all.

  2. We were notified that we were not funded this year for the Newfane Village sidewalk grant. They had $16.1 million in requests and $4.1 million available. We will apply again next year.
  3. DMI did some pavement repairs on Grimes Hill last week and called to say there was some additional spot that needed to be fixed in addition to the ones he and I had marked. I had them fix everything as they went, and he will come back up tomorrow, and we will figure out how many more square feet need to be fixed.
  4. We had a phone meeting with FEMA this afternoon and will be having our first in-person meeting next week with our FEMA recovery person.
  5. I had a meeting about the Depot Rd. Box culvert today, and it looks like it won’t happen until next year at this point. The holdup has been getting the cement mix approved to pour the cement box.
    Johnson-Aplin made a motion to accept the Road Foreman’s report, and Chevalier seconded.

Discussion: Ensued

  • No additional time is available on the tractor schedule for this year. We were not able to complete all the mowing that had been planned. Johnson-Aplin asked if purchasing a mower or co-purchase with another town would make sense.
  • Newfane was not selected to receive grant money this year for the Newfane Village Sidewalk program.  Johnson-Aplin mentioned that additional funds may be available through other sources that she learned about at the recent VT Leadership Summit conference she attended in Randolph, VT. Johnson-Aplin will do further research.
  • DMI Paving has been paving areas on Grimes Hill this past week; Wilson will meet with them to discuss additional work that was found and determined to be necessary.
  • A representative from FEMA will be coming down for a meeting at the Town Office next week. Melissa and Wannetta will also attend the meeting.
  • The Depot Road Box culvert replacement will be on hold until next spring. There has been trouble getting the concrete certified. Wilson said that he would plan to patch the pavement for the winter.
  • ‘Dummerston is providing Newfane with a copy of their Act 250 application for a gravel pit so we can review how they estimated the number of trips anticipated to and from the pit.”.
    The vote was called. Motion passed 4/0


ADMINISTRATIVE ASSISTANT’S REPORT: 

  1. Katy Johnson-Aplin and I attended the Leadership Summit at VTEC in Randolph, VT, last Tuesday. This conference was attended by community leaders, volunteers, VLCT admin, and various agency representatives from 187 towns, as well as senators and legislators from our state and federal governments. Combined, we attended six classes from the same learning track of advancing town projects more efficiently, from planning to execution. We will present you with a detailed report in the middle of September when time allows for better discussion.
  2. I attended the Animal Control (ACO) meeting this morning. Newfane is one of nine towns within Windham County (twenty-three towns.) Sheriff Anderson shared the number of calls ACO has responded to 187 calls this past FY (see below); the group is excited that the ACO pilot program is growing. I encourage you to share our results with your family and friends.

Animals at Large 78
Animal Problems 34
Vicious Animal 18
Animal Welfare 37
Animal Nuisance 16
Animal Registration 4

 

Chevalier made a motion to accept the Administrative Assistant’s report, and Johnson-Aplin seconded.

Discussion:
No discussion.
The vote was called. Motion passed 4/0

COMMITTEE REPORT:

  • Planning Commission

Chair Kate Gehring gave a brief update on By-Law Modernization and short-term rental projects they are working on now.  Jane Douglas reported that DV Fiber is working on the Stanford and Readsboro installations and progressing well.

SCHEDULED MEMBERS OF THE PUBLIC:
Paul Bedell and neighbors of Rock River expressed concerns to the Selectboard regarding the continued erosion of the stream banks along their property since Hurricane Irene. Photos and a short video of the damage from the Green Iron Bridge in South Newfane to the Covered Bridge in Williamsville were viewed.  With the increase in the number of storms seen and the significant amount of flooding, residents are asking for remediation work in the stream. River Engineer Scott Jensen met with the neighbors and offered them some possible solutions. Grant research will need to be done to cover the expense; the members of the Selectboard asked if anyone would be willing to help write a grant request that would help expedite the process. USDA Emergency Watershed protection and sponsorship information was given to members of the public members to help assist with the following steps needed.

UNSCHEDULED MEMBERS OF THE PUBLIC
None


OLD
BUSINESS:

  1. Town Beautification suggestions (Chevalier)
    No Update
  1. FEMA buyout of South Newfane General Store (Golob)
    No Update
  1. ARPA Funds Updates (Golob)
    No Update
  1. Flood Plain River Corridor By-Law proposed changes.
    Previously discussed in the Public Hearing.
  1. Personal Policy Recommendations (Johnson-Aplin).
    No update

NEW BUSINESS
None

CORRESPONDENCE:

  • An email letter from Dan Dewalt expressing gratitude for the Road Crew’s work before the flooding. The ditches along Parish Hill were maintaining the flow of the water.

    Golob, who attended via Zoom, left the meeting at 7:37 p.m.

    PAY ORDERS

  • Payroll Warrant # 11639                                               Amount $ 5,554.34
  • Payroll Warrant # 11640                                               Amount $ 5,783.28
  • Account Payable # 24004                                            Amount $ 272,223.23

Chevalier made a motion to approve Pay Orders. Johnson-Aplin seconded the motion.
Motion passed 3/0

ADJOURN:
Chevalier made a motion to adjourn. The meeting was adjourned at 7:49 P.M.

Respectfully Submitted,
Wannetta Powling, Administrative Assistant

 

 

 

 

 

Selectboard Regular Meeting Monday, August 7th, 2023

https://us06web.zoom.us/j/97227911757#success
(copy and paste the link into your web browser)
https//zoom. Us/join            Meeting ID:  972 2791 1757 Passcode:  352680

BOARD MEMBERS PRESENT:   Angela Sanborn, Katy Johnson-Aplin, Jeffrey Chevalier, Mike Fitzpatrick, and Ann Golob

OTHERS PRESENT: Windham County Sheriff Mark Anderson, Captain Paul Samataro, Breeze Verdant,

Joan Weir, Austin Rice (BCTV), and Wannetta Powling (Administrative Assistant)
Zoom:  Jay Wilson (Road Foreman), Jane Douglas (Planning Commissioner), Deborah Luskin, Henriette Mantel, Lori Chase, Carol Hesselbach (Town Clerk), Melissa Brown (Treasurer)

CALL TO ORDER:  The meeting was called to order at 6:00 pm by Selectboard Chair Angela Sanborn.

CONFIRM PROPERLY WARNED:   Powling confirmed the meeting had been properly warned.

ADDITIONS/AMENDMENTS TO AGENDA:  

None

APPROVAL OF MINUTES:

July 17th, 2023, Special Meeting

Golob made a motion to accept the July 17th minutes, and Fitzpatrick seconded the motion.
Motion passed 4/0/1. Chevalier abstained.

 

ROAD FOREMAN’S & ROAD COMMISSIONER’S REPORT:

  1. The roadside mower came a few weeks early because the town that had it before us had too much damage to mow. The mower broke down today so that it can be fixed easily.

 

  1. I got the order of road name signs in and noticed that more signs have disappeared lately.

 

  1. The damaged roads the contractors are fixing are going well, and we have one more out to bid for two spots on Dover Road.

 

  1. The access permit on Dover Road we had held up from the last meeting can be approved. Christopher Williams went and met with VTrans and the landowner and thought it looked fine.

Fitzpatrick made a motion to accept the Road Foreman’s report, and Johnson-Aplin seconded.

Discussion: Ensued

On item #2, the Sheriff suggested that neighbors must look out for neighbors; communicating on Front Porch Forum is an excellent way to share information. Any suspicious behavior should be reported to Law Enforcement.

A contractor requested an initial partial payment for purchasing work materials. Wilson commented that the work was more than half completed. Selectboard members agreed that this request was acceptable and reasonable. Golob made a motion to make a partial payment to the contractor. Johnson-Aplin seconded.
Motion carried.

On item #4, the Strickland access permit at #68 Dover Road was previously approved and held until further inspection was completed. Golob made a motion to have Chair Sanborn sign the application. Chevalier seconded the motion. Motion carried.

American Red Cross sent additional information to Wilson for those homeowners that had experienced damage during the recent flooding. Powling was asked to forward this information to those families that had reported damage and filed claims with 211 United Way.
Sealed Bids were opened.
Dover Road Repair

  1. S. Clark & Sons from Newfane, VT
    Location #1 West of Lynch Bridge on Dover Road                                          $ 57,100
    Location #2 Across from #621 Dover Road                                                        $ 13,900                                                                                                                     Total Bid amount $ 71,000

 

  1. Fitzpatrick Excavating from Wardsboro, VT
    Location #1 West of Lynch Bridge on Dover Road                                          $ 14,500
    Location #2 Across from #621 Dover Road                                                   $   8,500                                                                                                                    Total Bid amount $ 23,000

 

Discussion: Ensued

Golob made a motion to accept Fitzpatrick Excavating as the lowest bidder. Chevalier seconded.

Motion passed 4/0/1. Fitzpatrick had recused himself.

The vote was called. Motion passed 5/0

ADMINISTRATIVE ASSISTANT’S REPORT: 

  1. The Chair of the Selectboard has been asked to sign a letter tonight from the Listers; they have been proactive and have filed that Newfane will proceed with the Town-wide reappraisal in 2027. By signing this document, it acknowledges that Newfane is aware of the new Law and has already made the arrangements to comply with ACT 68.
  2. With the Arch Bridge replacement completed, a letter was emailed that the Municipality was given the opportunity for input at the final inspection and found the works acceptable.
  3. I have an Animal Control Contract for Services with an amendment/change as well as a Windham County Humane Society Impound Contract that needs a signature. (Note: this was already approved at Town Meeting. Newfane pays a flat fee of $534; additional fees may apply for animals held longer than five days or for veterinary services if needed.)

  4. Next Tuesday, August 15th, is the VT Community Leadership Summit in Randolph, VT. Katy Johnson-Aplin and I have already registered for this training. (I will not be in the Office that day.)
  5. August 21st is the scheduled Public Hearing for the Flood Plain and River Corridor proposed By Law Change. The Legal Notice was published in the Reformer on July 27th.  (This is more than the required 15-day notice, it is 25 days.)
  6. The Selectboard has received a resignation letter from the Newfane Health Officer, effective August 31st. If the position is not filled by that date, it will become the Selectboard Chair’s responsibility until it is filled. This is a three-year State appointment. Do you have any suggestions or recommendations that you would like me to follow up on for you?

Chevalier made a motion to accept the Administrative Assistant’s report, and Johnson-Aplin seconded.

Discussion:

  1. Golob made a motion to have the Chair sign the letter for the Listers, and Fitzpatrick seconded.

Motion passed.

  1. Golob made a motion to have the Chair sign the letter for the State of Vermont for the final Arch bridgework, and Johnson-Aplin seconded. Motion passed.
  2. Johnson-Aplin made a motion to have the Chair sign the amended Animal Control contract, and Chevalier seconded. Motion passed.
    Golob made a motion to have the Chair sign the Humane Society contract, and Johnson-Aplin seconded.  Motion passed.
  3. A resignation letter from Dr. Timothy Shafer was read to the public. Sanborn will contact the Vermont Department of Health, Dr. Shafer, and the NewBrook Fire Department for more information.

    The vote was called. Motion passed 5/0

COMMITTEE REPORT:

None

SCHEDULED MEMBERS OF THE PUBLIC:
Sanborn turned the meeting over to Selectboard members Johnson-Aplin and Chevalier.

Captain Paul Samataro joined Windham County Sheriff Mark Anderson to address concerns from the Traffic Calming Committee and answer questions regarding the plans for additional patrol presence.

Discussion:

Members of the public asked questions of the Sheriff.

Sheriff Anderson said that our department follows the three components of traffic safety: Engineering, Education, and Enforcement. This is compared to a three-legged stool, without one, the others can’t stand or work effectively.

  • Pilot project of shared coverage with other towns was discussed as a possible option for additional law enforcement coverage. (This would be similar to the model used for Animal Control Coverage.) The New Regional Policing project manager (new hire) will be starting shortly and should be ready to make presentations about the plan within four weeks. The public has recognized the need for additional service, just as they had with the Animal Control Program. WCSD will be moving forward with more discussions with interested Town officials.
  • Members of the Traffic Control Committee shared their goal to make the streets safe for everyone, including bicycles, pedestrians, and horses.
  • Sheriff Anderson mentioned that he would make available a patrol officer from the Department to meet with the Traffic Calming Committee at a future committee meeting to order to better understand the needs and achieving the safety goals.
  • Captain Samataro reminded everyone that through the Governor Highway Safety Grant, another full-time officer would come out to do traffic safety on top of the currently scheduled hours for coverage.

UNSCHEDULED MEMBERS OF THE PUBLIC
None


OLD
BUSINESS:

  1. Town Beautification suggestions (Chevalier) No Update
  2. FEMA buyout of South Newfane General Store (Golob)

Golob mentioned that they are still waiting to hear if FEMA will accept the application for the buyout. But a one-year extension was granted to complete the Emergency Mitigation Plan, which is a requirement from FEMA. The Phase 1 inspection research is going to start next week.

  1. ARPA Funds Updates (Golob) No Update

  2. Flood Plain River Corridor By-Law proposed changes.
    Golob reminded those interested in researching the information before the hearing on August 21st that a PowerPoint presentation is available on the town website.

  3. Personal Policy Recommendations (Johnson-Aplin)
    Revised changes are being reviewed at the Vermont League of Cities and Towns. No additional updates

 

NEW BUSINESS
None

CORRESPONDENCE:

  • A letter regarding a Zoning complaint was received. Sanborn said that this would need to be researched further.
  • Windham County NAACP – will be holding their Fourth Annual Freedom Fund Dinner honoring Founder Dr. Stephen Gillom on Saturday, October 21st, at the American Legion in Brattleboro.
  • SeVEDS – BDCC is looking for municipal members to join a new program, “So. VT Get on Board.” to help recruit and train community members interested in local government.

The Selectboard meeting was suspended to go into the first Cannabis Control Commission at 7:20 pm. The Selectboard resumed at 7:29

Fitzpatrick attended via phone and left the meeting at 7:29 pm.

PAY ORDERS

  1.   Payroll Warrant # 11634                                               Amount $  6,784.53
  2. Payroll Warrant # 11635                                               Amount $  4,472.14
  3. Account Payable # 240037                                          Amount $     954.58

Golob made a motion to approve Pay Orders. Chevalier seconded the motion.
Motion passed 4/0

ADJOURN:
Golob made a motion to adjourn. The meeting was adjourned at 7:42 P.M.

Respectfully Submitted,
Wannetta Powling, Administrative Assistant

 

Monday, July 17th, 2023, Selectboard Regular Minutes

https://us06web.zoom.us/j/97227911757#success
(copy and paste the link into your web browser)
https//zoom. Us/join       Meeting ID:  972 2791 1757  Passcode:  352680

BOARD MEMBERS PRESENT:
Angela Sanborn, Katy Johnson-Aplin, Mike Fitzpatrick, and Ann Golob (via Zoom)
Absent: Jeffrey Chevalier

OTHERS PRESENT:
Michael Mayer, Kate Gehring (Planning Commissioner), Barbara Molnar, Jean- Edmond Molnar, Austin Rice (BCTV), and Wannetta Powling (Administrative Assistant.)
Via Zoom:  Jay Wilson (Road Foreman), Jane Douglas (Planning Commissioner), Debbie Barry.

 

CALL TO ORDER: 
The meeting was called to order at 6:00 pm by Selectboard Chair Angela Sanborn.

CONFIRM PROPERLY WARNED:
Powling confirmed the meeting had been properly warned.

ADDITIONS/AMENDMENTS TO AGENDA:  
None

APPROVAL OF MINUTES:
July 5th, 2023, Special Meeting

Fitzpatrick made a motion to accept the July 5th minutes, and Johnson-Aplin seconded the motion.
Motion passed 4/0


July 12th, 2023, Emergency Meeting

Johnson-Aplin made a motion to accept the July 12th minutes, and Golob seconded the motion.
Motion passed 4/0

ROAD FOREMAN’S & ROAD COMMISSIONER’S REPORT:

  1. VTRANS is doing bridge inspections for us since the flood. The bridges that have been completed 14 do not require anything 6 need some work, none are serious and there are still a few more to inspect.
  2. VT 211 has just one property listed so far that may be looking for flood damage help.
  3. We have 5 sites out to bid and several more to go out to bid.
  4. VTRANS has a figure on the damaged roads they have assessed to this point of $300,000 and we have quite a bit to add to that figure.
  5. We have two access permits to consider.

Fitzpatrick made a motion to accept the Road Foreman’s report, and Johnson-Aplin seconded.

Discussion: Ensued

The vote was called. Motion passed 4/0
Sealed Bids were opened.

Adams Hill Repair Bid

  1. Fitzpatrick Excavating from Wardsboro, VT Bid amount $ 138,000.00.

Discussion: Ensued
Wilson said that with Hazard Mitigation, this would include increasing the size of the culverts to be added. Golob reminded the Selectboard that there were still funds in ARPA to help cover the cost if FEMA did not approve the Mitigation changes to cover the culverts.

Johnson-Aplin made a motion to accept the only bid, Golob seconded the motion.
Motion passed 3/0. Fitzpatrick had recused himself.

Baker Brook Road Bid

  1. Fitzpatrick Excavating from Wardsboro, VT Bid amount $ 42,500.00.

Golob made a motion to accept the only bid. Johnson-Aplin seconded. Motion passed 3/0. Fitzpatrick had recused himself.

Dover Road Bid

  1. Fitzpatrick Excavating from Wardsboro, VT Bid amount $ 28,000.00
  2. S. Clark & Sons from Newfane, VT Bid amount $   3,850.00

Discussion: Ensued

Wilson excused himself to confirm with A.S. Clark that this was an accurate bid and not a misunderstanding regarding the job specs. Wilson confirmed that the bid from A.S. Clark was good.
Johnson-Aplin made a motion to accept the A.S. Clark & Sons, Golob seconded the motion.
Motion passed 3/0. Fitzpatrick had recused himself.

 Eddy Road Bid

  1. Jake Beattie Bid amount $ 132,750.00.
  2. S. Clark & Sons from Newfane, VT Bid amount $ 135,700.00

Golob made a motion to accept the bid from Jake Beattie. Johnson-Aplin seconded.
Motion passed 4/0

 Penner Road Bid

  1. Joe Marino / Deer Hill Properties                 Bid amount $ 15,300.00.
  2. S. Clark & Sons from Newfane, VT Bid amount $ 4,950.00

Fitzpatrick made a motion to accept the bid from A.S Clark, Johnson-Aplin seconded.
Motion passed 4/0

Access Permit request submitted by Michael Mayer, Manitou Project
Discussion: Ensued

Michael Mayer gave his understanding of the procedures that need to be followed from the Environmental Court.

Fitzpatrick made a motion to approve the access permit with the Road Foreman’s recommendation for there to be a twenty-foot level access from the road and to install a fifteen-inch culvert, and to meet the conditions from Environmental Court dated May 31, 2023. Golob seconded. Motion passed 4/0

Fitzpatrick made a motion to authorize Chair Sanborn to sign the access permit, Johnson-Aplin seconded. Motion passed 3/0/1. Sanborn abstained.

Access Permit request submitted by Todd Strickland at #68 Dover Road
Discussion: Ensued

Wilson said that the stakes and paint marked the proposed driveway. Powling asked if there were any conditions from VTrans regarding access on a Federal Classed Road. Wilson will confirm this with VTrans Tuesday.

Fitzpatrick made a motion to approve the access, providing VTrans had no problem with the access. Golob seconded.

Fitzpatrick made a motion to authorize Chair Sanborn to sign the access permit, Johnson-Aplin seconded.

Motion passed 3/0/1. Sanborn abstained.

***Tuesday, pending clarification with VTrans, another site visit will be required.

In closing, Wilson wanted to inform the Selectboard that VTrans have been very accessible and supportive in responding to the issues in Newfane after the recent heavy rains.


ADMINISTRATIVE ASSISTANT’S REPORT: 

  1. James Bressor attended the July 13th Planning Commission meeting. He is interested in serving on the Planning Commission. Would the Selectboard like to make a motion to appoint James Bressor to a one-year appointment to serve on the Planning Commission?
  2. I have asked local contractors if they would submit estimates for repainting the trim on the Town Office building. I want to present these at the August 7th meeting to move forward with the necessary building maintenance.
  3. I confirmed with Carol Hesselbach that the Planning Commission By-law Changes were filed with her on June 8th. This confirms that the warning and Public Informational meeting on September 5th will still meet for 120 days with an end date of October 3rd.
  4. There has been a report of Graffiti on the retaining wall between the two entrances to Wildwood Acres and under the south end of the bridge over the mouth of the Rock River. This is a concern to the area residents who would like to see this removed.
  5. Cindy Lawley has been cleaning the Town Office and does a fine job when she and her companion are here. Just recently, she was inconsistent with her scheduling, and I spoke with her about needing to be more consistent.
  6. For Newfane to have our local emergency information posted on VT Alert. the town needs to sign a letter of Adoption and send it to the Vermont Emergency Management, agreeing to use the system. The VEM is operational 24 hours a day and they would post our Emergency Alerts. Would the Selectboard make a motion to accept using VT Alert’s Emergency system and authorize Angela to sign the letter?

Fitzpatrick made a motion to accept the Administrative Assistant’s report, and Johnson-Aplin seconded.

Discussion:

  1. Kate Gehring (Chair P.C.) endorsed the appointment of James Bressor to the one-year appointment to the Planning Commission.
    Fitzpatrick made a motion to appoint James Bressor to the P.C. for one year, Johnson-Aplin seconded. Motion passed 4/0
  1. Fitzpatrick agreed to getting the three painting estimates for the Town Office Building.
  2. Golob wanted to know if the Board would agree to change the Informational Hearing from September 5th to August 21st to have members from Windham Regional able to attend the hearing. The Board agreed. It was confirmed that there was sufficient time to warn the hearing.
  3. Wilson was asked if the graffiti on the retaining wall and under the bridge could be removed with a pressure washer or if the paint was needed. He confirmed that painting is normally the best way to cover it up. This will need to be managed after the flooding issues are dealt with. Powling was asked to respond to the complaint.
  4. Fitzpatrick made a motion to continue to use Cindy Lawley for Town Office cleaning. Johnson-Aplin Motion passed 4/0
  5. Golob made a motion to authorize Sanborn to sign the VT Alert’s Emergency adoption letter. Johnson-Aplin seconded. Motion passed 3/0; Sanborn abstained.

The vote was called. Motion passed 4/0

COMMITTEE REPORT:  Kate Gehring (Chair P.C.) thanked the Selectboard for the appointment of James Bressor. Gehring also gave a brief update of the work that the PC has been doing. In addition, she expressed concerns for the lack of affordable housing (rentals) and would like to participate with the Selectboard on further discussions.

SCHEDULED MEMBERS OF THE PUBLIC:
None

UNSCHEDULED MEMBERS OF THE PUBLIC
None

OLD BUSINESS:

  1. Town Beautification suggestions (Chevalier) Tabled until August 7th Meeting.
  2. FEMA buyout of South Newfane General Store (Golob) No Update
  3. ARPA Funds Updates (Golob)  No Update
  4. Flood Plain River Corridor By-Law proposed changes.

Discussion:
The Administrative Assistant’s report clarified that the Planning Commission filed the revised Bylaw Change with the Town Clerk on June 8th. A representative from the Windham Regional Commission cannot make the September 5th public hearing. The Selectboard agreed to move the hearing to August 21st at 6 pm.

  1. Personal Policy Recommendations (Johnson-Aplin).

Discussion:
Johnson-Aplin will be submitting the revised document to the Vermont League of Cities and Towns and requesting that they review it.

NEW BUSINESS
None

CORRESPONDENCE:
Salvatore -The letter concerned the difficulty in finding affordable housing in Newfane and asked if the Selectboard maintained data on rental units, including residential and AirBnB’s.
Golob shared her thoughts and agreed that it is one of the hardest issues to be able to address. This will be considered for future discussions.

Ann Golob attended via Zoom and left the meeting at 7:06 pm.

PAY ORDERS

1.       Payroll Warrant # 11632                   Amount $      6,701.15
2.       Payroll Warrant # 11633                   Amount $      8,748.45
3.       Account Payable # 24002                 Amount $     108,381.28

Fitzpatrick made a motion to approve Pay Orders. Johnson-Aplin seconded the motion.
Motion passed 3/0

ADJOURN:
Johnson-Aplin made a motion to adjourn. The meeting was adjourned at 7:15 P.M.

Respectfully Submitted,
Wannetta Powling, Administrative Assistant

 

Draft of July 5th, 2023, Selectboard Minutes

https://us06web.zoom.us/j/97227911757#success (copy and paste the link into your web browser)
https//zoom. Us/join            Meeting ID:  972 2791 1757 Passcode:  352680

BOARD MEMBERS PRESENT:   Angela Sanborn, Ann Golob, Katy Johnson-Aplin, Jeffrey Chevalier, and Mike Fitzpatrick.

OTHERS PRESENT: Doris Knechtel (Lister), Melissa Brown (Treasurer), Austin Rice (BCTV), and Wannetta Powling (Administrative Assistant).
Zoom:  Jay Wilson (Road Foreman), Jane Douglas (Planning Commissioner), and Henriette Mantel.

CALL TO ORDER:  The meeting was called to order at 6:00 pm by Selectboard Chair Angela Sanborn.

CONFIRM PROPERLY WARNED:   Powling confirmed the meeting had been properly warned.

ADDITIONS/AMENDMENTS TO AGENDA:  
Special Zoom Minutes from Friday, June 30th Meeting.

APPROVAL OF MINUTES:

  1. June 20, 2023, Special meeting minutes.

Johnson-Aplin made a motion to accept the June 20 minutes, and Jeffrey Chevalier seconded the motion.
Motion passed 4/0/1 Fitzpatrick abstained.

  1. June 30th, 2023, Special Zoom Minutes.

Johnson-Aplin made a motion to accept the June 20 minutes, and Golob seconded the motion.
Motion passed 4/0/1 Fitzpatrick abstained.

ROAD FOREMAN’S & ROAD COMMISSIONER’S REPORT:

  1. The hydraulic study for the Eddy Road culvert was done last week; once Ron Bell has the report from that, he can finish the design.

 

  1. The Depot Road box culvert has been held up with all the hoops that Renaud Bros. has had to jump through. Hopefully, they are making progress at this point.

 

  1. The electrician has the generators and transfer switches; he is scheduling a time next week to do the installation.

 

  1. We had a meeting at the gravel pit with Bill Jewell last Friday, and we left there all on the same page. We questioned the relocation of the access road and suggested it be left in its current location.

 

  1. The engineer for the box culvert at Loop Rd. wants to meet me on-site to go over the final details. I am hoping to include Ed Druke and Marc Pickering if possible.

 

  1. I am working on repairing the drain on Dover Road in Williamsville at the end of Timson Hill Road. It will cost about $3500 for the cement work and the paving around it.

 

Golob made a motion to accept the Road Foreman’s report, Fitzpatrick seconded.

Discussion ensued:

The conversation took place on tree removal on River Road, Sunset Lake Road, and S. Wardsboro Road. It was agreed upon to move forward to avoid continued damage to the guardrails and to help eliminate the power outage issues caused by the heavy snowfall.

The vote was called. Motion passed 5/0.

Access Permit – The application for Joesph Mariano on Steep Way was reviewed.

Fitzpatrick made a motion to approve the access permit with the Road Foreman’s recommendation, and Golob seconded. Motion passed 5/0.

Sealed Bids were opened.
Hunter Brook Road Bank Slide repair.

  1. Fitzpatrick Excavating from Wardsboro, VT Bid amount $ 10,400.00.
  2. S. Clark & Sons from Newfane, VT Bid amount $   4,675.00

Johnson-Aplin made a motion to accept the A.S. Clark & Sons bid of $ 4,675.00, and Chevalier seconded the motion.
Motion passed 4/0. Fitzpatrick recused himself.

Paving Bid #1 S. Wardsboro Road

  1. Springfield Paving from Claremont, NH Bid amount $455,184.80
    Discussion ensued.

Wilson confirmed that there is money in the budget to do the paving, including $175,000 in the paving grant from the State of Vermont.

Golob made a motion to accept the Springfield Paving bid of $455,184.80. Chevalier seconded. Motion passed 5/0.

 

Paving Bid #2 repair sections on Grimes Hill and Radway Hill Road.

  1. Springfield Paving from Claremont, NH
    The bid amount is $25,900 in total.
    (Grimes Hill $13,950–Radway Hill $11,950)
  2. DMI from Brattleboro, VT
    The bid amount is $23,400 in total
    (Grimes Hill $13,400–Radway Hill $10,000)

Fitzpatrick made a motion to accept the DMI Paving bid of $23,400. Chevalier seconded. Motion passed 5/0.


ADMINISTRATIVE ASSISTANT’S REPORT: 

  1. The Animal Control summary of activities that you asked for is included with my report.
  2. The outside trim on the Town Office building is pealing very badly; I would like to get permission for estimates to have these areas repainted.
  3. The date table and the process that needs to be followed for the River Corridor and Floodplain Bylaw are attached. It would be extremely helpful to set some dates tonight for the informational hearing. The warnings need to be posted 15 days prior to the hearing.
  4. I have included information from the Human Resource Training that I recently attended for your benefit.
  5. Katy Johnson-Aplin and I have both registered to attend the Leadership Summit on August 15 in Randolph, VT. There are many important workshops that could benefit Newfane, both Planning and Implementation of projects.
  6. During the Budget planning, I had two Estimates from our Security Company for upgrading the Security System (these are attached to my report). I would like Selectboard’s permission to move forward with the proposed changes.

Fitzpatrick made a motion to accept the Administrative Assistant’s report, and Johnson-Aplin seconded.

Discussion:

#2. Powling was advised to check with Wilson on the (scheduled) repairs for the pillars on the front of the building. Including the replacement of the floors in Lister’s office and the Town Clerks’ office.

#3. Dates for the Informational Public Hearings for the By-Law Flood Pain and River Corridor. The date of September 5th at 6 pm with the Selectboard meeting will follow.

#6. Golob made a motion to replace the Security System. Fitzpatrick seconded. The motion passed 5/0.

#7. Golob made a motion to sign the Sullivan, Powers Contract for Auditing Services. Fitzpatrick seconded. The motion passed 5/0.

 

The vote was called. Motion passed 5/0.

 

COMMITTEE REPORT:
Jane Douglas gave a brief update on the installation progress for DV Fiber.

Requested the Selectboard’s approval to post Planning Commission vacancy on Front Porch Forum. This was a reasonable request, and approval was given.

NEW BUSINESS
Setting New Municipal Tax Rate-Doris Knetchel and Melissa Brown presented to the Selectboard the figures for setting the FY 2024 Municipal Tax Rate. These calculations were found in the approved Town Meeting minutes. Using the procedures that were created last year, the Lister’s office and treasurer worked together and were able to verify the numbers for the Municipal Rate of 0.7323.

Discussion:

Fitzpatrick made a motion to approve the tax rate as 0.7323. Golob seconded.

The motion passed 5/0.

SCHEDULED MEMBERS OF THE PUBLIC:
None

UNSCHEDULED MEMBERS OF THE PUBLIC
None

OLD
BUSINESS:

  1. Personal Policy Recommendations (Johnson-Aplin).

Discussion:

Changes were reviewed, and suggestions were made to the Personal Policy. Further work needs to be done. A revised draft will be reviewed at the next meeting.

  1. Town Beautification suggestions (Chevalier).

Discussion:

Beckley Gaudette at the Moore Free Library confirmed that they would accept placing a bench at the library.

The Traffic Calming Committee would like to suggest that a sub-committee for the Beautification of Newfane be created to continue to expand the progress that has started.

 

  1. Discuss ideas for a 250-year celebration of Newfane’s founding. (Johnson-Aplin).

Discussion:

The Selectboard decided that the limited involvement and efforts could not be completed in a timely manner to do proper recognition for the 250-year celebration of the first Town Meeting.

The NewBrook Fire Department has already gotten started on the 75th Anniversary Celebration plans.

 

  1. FEMA buyout of South Newfane General Store (Golob)

No Update

  1. ARPA Funds Updates (Golob)

No Update

  1. Flood Plain River Corridor By-Law proposed changes.

Discussion:

Administrative Assistance report

 

  1. What to do in an Emergency Information

Discussion:
Contact information will be updated on the flyer, and distribution efforts for posting were discussed. The final draft will be reviewed at the July 17th meeting.

 

CORRESPONDENCE:
Appropriation Thank you letters from

VT Adult Learning

Windham County Human Society

American Red Cross

PAY ORDERS

1.       Payroll Warrant # 11630                               Amount $      4,843.14

2.       Payroll Warrant # 11631                               Amount $      5,795.03

3.       Account Payable # 23029                             Amount $     21,546.52

4.       Account Payable # 24001                             Amount $     24,976.90

Golob made a motion to approve Pay Orders. Chevalier seconded the motion.

Motion passed 5/0

ADJOURN:
Johnson-Aplin made a motion to adjourn. The meeting was adjourned at 8:14 P.M.

 

Respectfully Submitted,
Wannetta Powling, Administrative Assistant

Selectboard Special Zoom Meeting Friday, June 30th, 2023

Special Zoom Meeting Friday, June 30th, 2023

https://us06web.zoom.us/j/89677148049?pwd=dHU4ZnV1OHJSZW4rQmFHaXRZcFhWUT09
(Copy and paste the link into your web browser)

www.zoom.us/joinameeting          ID: 896 7714 8049                                  Passcode:  001531

BOARD MEMBERS:
Angela Sanborn, Ann Golob, Katy Johnson-Aplin, and Jeffrey Chevalier (Phone).
Absent: Mike Fitzpatrick.

OTHERS PRESENT:
Jay Wilson (Road Foreman), and Wannetta Powling (Administrative Assistant).

CALL TO ORDER: 
The meeting was called to order at 10:39 am by Selectboard Chair Angela Sanborn.

NEW BUSINESS:
Move Funds from Bridge, Retreatment & Sealing, and Tree Removal into Capital before the end of FY 2023.

Road Forman, Jay Wilson, mentioned that the project would not be completed at this time and would like to request that the balance from these accounts be moved into the Capital funds.

Ann Golob made a motion of support to move the Bridge, Retreatment & Sealing, and Tree Removal into the Capital account. Katy Johnson-Aplin seconded.
Motion passed 4/0.

Other Business:  Katy Johnson-Aplin asked to move the remainder of the Selectboard stipend ($400.00) into the Capital for the purpose of purchasing annual flowers and flowerpots to place at both the front and back entrance to the Town Office. Wannetta Powling has offered to arrange for and maintain the flowers.

Ann Golob made a motion to use the $400.00 for the flower arrangements at the Town Office. Jeffrey Chevalier seconded.
Motion Passed 4/0.

ADJOURN:
Ann Golob made a motion to adjourn. The meeting was adjourned at 10:42 A.M.

Respectfully Submitted,
Wannetta Powling, Administrative Assistant

 

Selectboard Special Meeting Tuesday, June 20th, 2023

https://us06web.zoom.us/j/97227911757#success
(copy and paste the link into your web browser)
https//zoom. Us/join            Meeting ID:  972 2791 1757 Passcode:  352680

BOARD MEMBERS PRESENT:   Angela Sanborn, Ann Golob, Katy Johnson-Aplin, and Jeffrey Chevalier (Zoom).
Absent: Mike Fitzpatrick.

OTHERS PRESENTJames Bressor, Austin Rice (BCTV), and Wannetta Powling (Administrative Assistant). Zoom:  Jay Wilson (Road Foreman), Jane Douglas (Planning Commission), Diana Urbaska.

CALL TO ORDER:  The meeting was called to order at 6:00 pm by Selectboard Chair Angela Sanborn.

CONFIRM PROPERLY WARNED:   Powling confirmed the meeting had been properly warned.

ADDITIONS/AMENDMENTS TO AGENDA:  
None

APPROVAL OF MINUTES:

  1. June 5, 2023, regular meeting minutes.

Golob made a motion to accept the June 5 minutes, and Johnson-Aplin seconded the motion.
Motion passed 3/0.
Chevalier joined the meeting at 6:07 pm.

ROAD FOREMAN’S & ROAD COMMISSIONER’S REPORT:

  1. I met Ron Bell and Scott Jensen at the culvert on Eddy Road. Ron Bell had drawings done for the meeting; Ron will be making some changes as per the meeting and getting us the design soon.
  2. The white lines on the pavement were done last week.
  3. The Depot Road box culvert: Renaud Brothers submitted the shop drawings for the cement box and was waiting to hear back before starting to make the box.
  4. The gravel pit: not much has changed, Bill Jewell sent a map of the pit that showed the first phase, and I have not had anything else lately. He was working on the application itself, also.
  5. I got the Small Scale VTrans grant application submitted last week.
  6. The grant for the Newfane Village sidewalk design/construction was submitted the week before.

Golob made a motion to accept the Road Foreman’s report, and Johnson-Aplin seconded.

Discussion: Ensued
The vote was called. Motion passed 4/0.

ADMINISTRATIVE ASSISTANT’S REPORT: 

  1. There is the Animal Control contract for review and signing tonight. We are one of eight (Guilford, Putney, Grafton, Wardsboro, Windham, Westminster, and Vernon) other towns using the services; Ashley Pinger does a remarkable job. I am very appreciative of her services and time. (See attachment for the rates)
  2. Steve Levine has submitted Eben Viens as a new Williamsville Hall Committee Member.
  3. Thursday, June 22nd, from 8-10:30 am Williamsville Hall will serve Breakfast.On Friday night, June 23rd, the Williamsville Hall will have “Dinner and a Movie” They will serve a Spaghetti dinner at 6:30 pm and a Movie at 7:30 pm.

Johnson-Aplin made a motion to accept the Administrative Assistance report, and Golob seconded.

A Fiscal Year 2024 payroll schedule needs to be signed by the Selectboard for the Treasurer’s records.

Discussion:
Johnson-Aplin made a motion to authorize Chair Sanborn to sign the Animal Control contract, Golob seconded. Motion passed 4/0.

Golob made a motion to sign the Fiscal Year 2024 payroll schedule, and Chevalier seconded.
Motion passed 4/0.

Johnson-Aplin made a motion to appoint Eben Viens to the Hall Committee, which Golob seconded. Motion passed 4/0.

The Vote was calledMotion passed 4/0.


COMMITTEE REPORT:

Jane Douglas made a plea for anyone interested in the Planning Commission; there are now two open Commissioner Positions.

SCHEDULED MEMBERS OF THE PUBLIC:
Dan Mallach, DuBois & King Inc. – Streetscape Scoping Study

A PowerPoint presentation and a report on the sidewalk options for the village of Newfane were shared (this information is available on the Town website). The report included the State of Vermont (VTrans) required information for Route 30 for implementing any changes and for applying for financial grants.

Discussion:  Ensued
Golob made a motion to accept the Streetscape Scoping Study report, and Johnson-Aplin seconded. Motion passed 4/0.

UNSCHEDULED MEMBERS OF THE PUBLIC
None

OLD BUSINESS:

  1. Personal Policy Recommendations (Johnson-Aplin).
    No updates available- Tabled.
  2. Town Beautification suggestions (Chevalier)

Discussion:

Sanborn mentioned that she had talked with Reed (Building and Groundskeeper for the Courthouse) about the placement of benches on the Courthouse common. Reed suggested the possibility of placing benches near the tree line on the common, the Union Hall area, and in front of the Church, we would still need to contact the Judge. Chevalier heard from the Conservation Commission, and they were receptive to having a bench place near the entrance to the Town Forest. Other locations were discussed, but decisions still needed to be made.

  1. Discuss ideas for a 250-year celebration of Newfane’s founding. (Johnson-Aplin).

No updates-Tabled.

  1. FEMA buyout of South Newfane General Store (Golob)
    Golob indicated that with the BRELLA Insurance in place, Windham Regional Commission had approved funding for the Phase 1 study. The property owner will be required to sign the necessary paperwork.

Discussion:

Johnson-Aplin asked for clarification.

  1. ARPA Funds Updates (Golob)
    No Updates-Tabled
  2. Flood Plain River Corridor By-Law proposed changes.

Discussion:

Golob recommended that Powling construct a detailed timeline of the steps the Selectboard would need to follow. Golob mentioned that Windham Regional Commission would be willing to assist with the presentation when the date is set for the informational meeting.

Sanborn suggested that the scheduled Selectboard meeting on July 3rd be moved until after the Holiday.

The next meeting will be on Wednesday, July 5th. The Selectboard will discuss setting the dates for the Informational meeting on July 5th meeting.

 

  1. What to do in an Emergency Information.

Discussion:
Golob drafted an informational flyer compiling information from questions that were brought up at a previous meeting.

 

NEW BUSINESS
None

CORRESPONDENCE:
None

Jeff Chevalier left the meeting at 7:22 pm

PAY ORDERS

1.       Payroll Warrant # 11628                                Amount $      6,453.40
2.       Payroll Warrant # 11629                                Amount $      4,787.84
3.       Account Payable # 23029                              Amount $     228,751.42

Golob made a motion to approve Pay Orders. Johnson-Aplin seconded the motion.
Motion passed 3/0.

 

ADJOURN:
Johnson-Aplin made a motion to adjourn. The meeting was adjourned at 7:30 P.M.

 

Respectfully Submitted,
Wannetta Powling, Administrative Assistant

 

Draft of the Regular Selectboard Minutes Monday, June 5th, 2023

https://us06web.zoom.us/j/97227911757#success
(copy and paste the link into your web browser)
https//zoom. Us/join            Meeting ID:  972 2791 1757 Passcode:  352680

BOARD MEMBERS PRESENT:
Angela Sanborn, Jeffrey Chevalier, Ann Golob, and Katy Johnson-Aplin.
Absent: Mike Fitzpatrick.

OTHERS PRESENT
Lori Damato, Maureen Bjockmon, Richard Marek, John Davis, Austin Rice (BCTV), and Wannetta Powling (Administrative Assistant.)

Zoom:
Jay Wilson (Road Foreman), Jane Douglas (Planning Commission), Kate Gehring (Planning Commission), Sally Topitzer, Mary Topitzer, Matt Turek.

CALL TO ORDER: 
The meeting was called to order at 6:00 pm by Selectboard Chair Angela Sanborn.

CONFIRM PROPERLY WARNED:
Powling confirmed the meeting had been properly warned.

ADDITIONS/AMENDMENTS TO AGENDA:  

APPROVAL OF MINUTES:

  1. May 15, 2023, regular meeting minutes.

Johnson-Aplin made a motion to accept the May 15, 2023, minutes, Chevalier seconded.
Motion passed 3/0/1. Golob abstained.

ROAD FOREMAN’S & ROAD COMMISSIONER’S REPORT:

  1. We have a new bank slide on Sunset Lake Road. I met Marc Pickering from VTrans and Scott Jenson, our River Engineer.
  2. One of the generators we ordered last summer has been shipped. It will hopefully be arriving this week and installed in the next couple of weeks.
  3. I spoke with Ron Bell, our engineer on the Salt shed and Eddy Rd culvert; he is going to try and come by on Wednesday.
  4. The pre-construction meeting for the Depot Rd. box culvert was very long and painful, but everything is moving forward now, with construction starting in about a month.
  5. We had a meeting on South Wardsboro Road with Mike Fitzpatrick, Christopher Williams, David Cotton, John Davis, and me. It was decided that with the removal of some trees on the Cotton property and sloping the bank back from the road, we could increase visibility on the corner and install a better ditch. This would improve the road and safety in that area and help the Davis property at the same time.
  6. VTrans has a Small-Scale Highway Safety Program grant that was recently released, it does not require a local match, and it can be used to extend the clear zone along the road to increase visibility. I wondered if you would like to try it for the South Wardsboro Rd. We need a letter of support from Selectboard to move forward with this.
  7. The Newfane Village, Sidewalk Scoping Study, is completed, and I was working on the design/construction grant for the sidewalks and crosswalks. We will also need a letter of support from Selectboard for this grant. This grant, if we are successful, will take a couple of years before any construction takes place. Do you want to pursue a temporary crosswalk south of West St. to south of Jail St. (this location does have sidewalks on both sides of RT 30)?
    Golob made a motion to accept the Road Foreman’s report, and Johnson-Aplin seconded.

Discussion:
Golob made a motion to have the Chair sign the letter of support for the grant application, Chevalier seconded.
Motion passed 4/0.

Johnson-Aplin made a motion to proceed with the plans for a temporary crosswalk, Chevalier seconded.
Motion passed 4/0.

Johnson-Aplin made a motion to have the Chair sign the letter of support for the grant application, Golob seconded.
Motion passed 4/0.

  1. Gravel Pit Update: A letter was received from Wendy Edwards of the Hazard Material Division; the current information is that the State does not require an EPIA, this letter will be included with the application permit. The Act 250 application should be ready to submit in the next couple of weeks. Then Act 250 will hold a public hearing as part of the approval process.

    The vote was called to accept the Road Foreman and Road Commissioners report.
    Motion passed 4/0.

ADMINISTRATIVE ASSISTANT’S REPORT: 

  1. There is a new Windham County Sheriff’s Department contract for review and signing tonight. The $ 25,000 budget amount was approved at the Town Meeting.
    1. There must be a motion to authorize the Chair to sign the contract.
    2. I have not received the Animal Control contract but have contacted the department – I expect to have this by your next meeting on June 20th.
  2. The Zoning Administrator (Merle Tessier) has shared a letter dated May 30th, from the attorney for the Higher Ground Conservation Cemetery, with the stipulations and conditions from the Environmental Court. (Copies are included in your packets.) Tessier has indicated that he will follow up with the Town attorney and other parties involved before proceeding with permits.
  3. Jay Wilson and I have drafted the Emergency Management information that was a recommendation from the Selectboard. This information will be posted to our Town website to assist our residents in finding necessary services and contact details if they need emergency assistance.
  4. As a member of PACIF (part of the VLCT insurance program), Newfane has been selected to have all municipal-owned buildings appraised. The process will be during the month of June. They will contact me to schedule an appointment to visit each of the Town-owned buildings (with a value over $ 100,000) to do a property survey of the structures, including recent renovations, to make ensure that the values of the building align with the current coverage. I will keep you informed of their findings and any recommendations.
  5. I have included the Memo from Carol Hesselbach for your information regarding the Unlicensed dogs as of June 1st.
  6. I have made copies of the Amendment to the Zoning Bylaw Flood Hazard by Law Change from the Planning Commission. Would you like to add this to the Selectboard Agenda under Old Business for further discussion?

Johnson- Aplin made a motion to accept the Administrative Assistance report, Chevalier seconded.
Discussion:
Johnson-Aplin made a motion for the Chair to sign the new contract for the Windham County Sheriff’s Department, Chevalier seconded. Motion passed 4/0.
The Vote was called to accept the Administrative Assistants report. Motion passed 4/0.


COMMITTEE REPORT:
Planning Commission updates given by Jane Douglas and Kate Gering. 

The Planning Commission voted to approve submitting the proposed Flood Plain River Corridor By-Law changes to the Selectboard. Powling will forward the documents to the Selectboard. Max Vandervliet has resigned from the Planning Commission and there are now two open seats available. At Thursday’s meeting, we will be discussing the By-Law Modernization Grant.

Gehring will email the detailed statutory timeline for the Selectboard to follow up on the By-Law changes procedures. Golob forwarded the information to Windham Regional Commission to review. Golob would like to recommend that the two documents be placed on the Town website along with when the Selectboard will be holding further discussions regarding the proposed changes.

SCHEDULED MEMBERS OF THE PUBLIC:
Richard Marek – 250th Year Celebration (clarifications)

This will be the 250th year anniversary of the first formal Town Meeting. Marek will provide documentation that he wrote with an accurate timeline of Newfane’s history.

In two years (2025), the village of Newfane will celebrate the anniversary of the move from the top of Newfane Hill to become the official County Seat.

Discussion:
With public participation encouraged, this will continue to be on future Selectboard Agendas.


UNSCHEDULED
MEMBERS OF THE PUBLIC
None

OLD
BUSINESS:
Personal Policy -Johnson-Aplin and Chevalier
A review of the VLCT templates on policy changes was compared. The following recommendations include adding two sections from the VLCT model,

  • Social Media and Town website User Policy.
  • Recruitment Policy.
  • Suspension without pay.
  • Vacation Rollover and a clarification from the Treasurer are still needed on how vacation time is earned.
  • Employee Discipline and Discharge.
  • FMLA to be added.

 Discussion:
The Selectboard would like to encourage employees to take vacation time both for the employees’ health and well-being and for the Town’s financial health as well.

Selectboard members will review recommended changes, and further discussion will be at the next Selectboard meeting on June 20th.

Town Beautification (Chevalier)
Discussion:

Discuss ideas for a 250-year celebration of Newfane’s founding. (Johnson-Aplin) –

(Scheduled Members of the Public with Richard Marek)

FEMA Buy-Out of the South Newfane General Store (SNGS) –
(Golob)
No updates from FEMA.

ARPA: (Sanborn and Golob)
None

NEW BUSINESS
None

CORRESPONDENCE:
Newfane Congregational Church is requesting road closure on West & Church Street for October Heritage Festival.
NewBrook Fire & Rescue, Thank you for the ARPA funds donation.

EXECUTIVE SESSION   
Executive session to discuss an evaluation of an employee under the provisions of Title 1 VSA §313(a)(3).

Johnson-Aplin made a motion to enter the Executive session, Golob seconded.
The motion passed 4/0.

Selectboard members entered the Executive Session at 7:30 pm.

Johnson-Aplin made a motion to leave the Executive Session, Golob seconded.
The motion passed 4/0.

Selectboard members left the Executive session at 7:58 pm.

Discussion of the Selectboard, Chair Sanborn will correspond with the employee Tuesday with the recommendations. Also discussed was looking into getting software for a timeclock for the Town Office and the Highway Department, and until such time all time sheets must be pre-approved by the managers before the treasurer pays.

Sanborn will be reviewing Wannetta Powling and Merle Tessier’s time sheets. Beckley Gaudette will be reviewing Katie Bristol’s timesheet, and Wilson will review all the highway employees. Sanborn will send an email to everybody saying that that is the Selectboard’s suggestion.

PAY ORDERS

1.       Payroll Warrant # 11625                   Amount $       5,267.87
2.       Payroll Warrant # 11626                   Amount $       6,457.73
3.       Payroll Warrant # 11627                   Amount $       5,518.66
4.       Payroll Warrant # 11624                   Amount $       5,162.95
5.       Account Payable # 23027                 Amount $     54,622.03

Johnson-Aplin made a motion to approve Pay Orders, Chevalier seconded.
Motion passed 4/0.

ADJOURN:
Golob made a motion to adjourn. The meeting was adjourned at 8:22 P.M.

Respectfully Submitted,
Wannetta Powling, Administrative Assistant
Angela L. Sanborn Selectboard Chair

 

 

 

 

 

Draft of Selectboard Minutes Monday, May 15th, 2023

https://us06web.zoom.us/j/97227911757#success
(copy and paste the link into your web browser)
https//zoom. Us/join            Meeting ID:  972 2791 1757 Passcode:  352680

BOARD MEMBERS PRESENT:  Angela Sanborn, Jeffrey Chevalier, Mike Fitzpatrick, and Katy Johnson-Aplin.
Absent: Ann Golob

OTHERS PRESENT:   Jane Douglas (Planning Commission), Pamela Spaulding, George LeGace,   Ian Forgey, Austin Rice (BCTV), and Wannetta Powling (Administrative Assistant.)
Zoom:  Jay Wilson (Road Foreman), Kate Gehring (Planning Commission)

CALL TO ORDER:
The meeting was called to order at 6:00 pm by Selectboard Chair Angela Sanborn.

CONFIRM PROPERLY WARNED:
Powling confirmed the meeting had been properly warned.

ADDITIONS/AMENDMENTS TO AGENDA:  

APPROVAL OF MINUTES:

  1. May 1, 2023, regular meeting minutes.

Johnson-Aplin made a motion to accept the May 1, 2023, minutes. Chevalier seconded the motion.
Motion passed 4/0.

ROAD FOREMAN’S & ROAD COMMISSIONER’S REPORT:

  1. We installed the emergency 5’ plastic culvert on Wiswall Hill Rd. That should work well for a couple of years until we get funding for a cement box culvert.

 

  1. I spoke with Bill Jewell and got some information on how to fill out the forms that we needed for the Gravel Pit permit, and he is still working on his part.

 

  1. We picked up all the Greenup bags last week and ended up with 130 bags, and with all the other loose material, we ended up with 1600 lbs and five tires, less than for the past years.

 

  1. I spoke with Ron Bell, our engineer on the Salt shed and Eddy Rd culvert; he is going to try and get something out this week to us.

 

  1. The pre-construction meeting for the Depot Rd. Box culvert is May 24th at 10:30 at the Town Office.

 

  1. I have a few things to put out to bid, and I will try to get them out so you can open them at your next meeting.

Fitzpatrick made a motion to accept the Road Foreman’s report, and Johnson-Aplin seconded the motion.

Discussion:
Sanborn asked if any updates for the Davis property on S. Wardsboro Road were discussed at the May 1st meeting.  Wilson mentioned a meeting scheduled for Friday with Cotton, Fitzpatrick, and Williams.

The vote was called. Motion passed 4/0.

ADMINISTRATIVE ASSISTANT’S REPORT: 

  1. The Lister’s office has a form that needs to be signed by the Chair of the Selectboard; It is with the State of Vermont’s recommendation that each town files an extension in case the new VT-PIE system has errors in creating the abstract grand list.
    • There needs to be a motion to authorize the chair to sign.
  2. DV Fiber has a form that needs to be signed by the Chair of the Selectboard.
  • This allows DV Fiber to obtain matching funds (Newfane’s $15,000) from Vermont Community Broadband Board.
  1. Lori Damato from the Newfane Inn is applying for the State of Vermont Economic Development Grant.  With the grant request, they are requesting two letters of recommendation.  Attached is the letter from the Windham Regional Commission; she is also asking the Town of Newfane to write a recommendation letter.
  2. The Personal Policy is available tonight for readopting and the Selectboard signatures.

Chevalier made a motion to accept the Administrative Assistance report, and Fitzpatrick seconded.


Discussion:

#1)       Johnson-Aplin made a motion to authorize Chair Sanborn to sign the extension in case the new VT-PIE system has errors for the Listers and Chevalier seconded. The motion passed 3/0/1. Sanborn abstained.

#2)       Fitzpatrick made a motion to authorize Chair Sanborn to sign the support for DV Fiber to obtain matching funds (Newfane’s $15,000) from the Vermont Community Broadband Board, and Chevalier seconded.
The motion passed 3/0/1. Sanborn abstained.

#3)       Fitzpatrick made a motion to authorize Chair Sanborn to sign the letter of support for the new owners of the Newfane Inn. The motion passed 3/0/1. Sanborn abstained.

#4)       Chevalier and Johnson-Aplin reminded the Board that this had been previously tabled until the June 5th meeting; to allow time to review and compare the recommendations to the policy.

The Vote was calledMotion passed 4/0.

COMMITTEE REPORT
Planning Commission updates – Jane Douglas – Kate Gering  

At the Thursday night meeting, the Planning Commission voted to approve submitting the proposed Flood Plain River Corridor By-Law changes to the Selectboard. Powling will forward the documents to the Selectboard.
Thursday, May 25th, at 6 pm, during the Planning Commission meeting, there will be a kick-off meeting with Sue Westa from the Windham Regional Commission to discuss By-Law Modernization. The Selectboard is invited to attend the presentation.

Douglas will send an email to Golob to see if she is available.

SCHEDULED MEMBERS OF THE PUBLIC: Ruck-Up, Inc. – George LeGace

Since its doors opened in 2010, the non-profit has served all veterans in New Hampshire, Vermont, and Massachusetts.
This is operated with volunteers, with some Vets helping others in need. For the third year, LeGace has asked the Selectboard for permission to hold a “Coin-Drop” on July 15th (rain date July 16th) in Newfane to benefit all veterans needing help. Funds raised will help them with shelter, food, companionship, and mental health counseling. Other services are support programs and assistance to obtain services from local, state, and Federal agencies.

Other agencies have been contacted and await their permission. The Selectboard agreed to allow the Coin Drop.

UNSCHEDULED MEMBERS OF THE PUBLIC
None

OLD BUSINESS:
Cannabis Updates: (Johnson-Aplin) None
TBD at a further date when we hear from the DRB.

Town Beautification (Chevalier)
Discussion:

A press Release will be going out soon, giving details about the bench contest and how to submit Ideas and applications. Brookside is a proposed site for a bench near Hunter Brook Road. Chevalier is to contact the Town Clerk for further information and to get the owner’s permission for the possible placement of a bench.  I want to schedule a site visit for the proposed garden and recreation area along the Dover Road properties damaged in the 2011 flood. Chevalier will contact Wilson for possible dates and get back to the Board members.

 

Discuss ideas for a 250-year celebration of Newfane’s founding. (Johnson-Aplin) –

Sanborn to contact members of Newfane Anew to see if they would like to be involved with plans for the celebration. Sanborn will report back.

Powling will contact Richard Merck to invite him to come back and meet with the Board to clarify information regarding the dates for Newfane and the 250-year celebration.

 

FEMA Buy-Out of the South Newfane General Store (SNGS) – (Golob)

No updates from FEMA.

ARPA: (Sanborn and Golob)
None

 

PROPERTY at 521 VT RT 30:

The State of Vermont has started to remove hazardous material from the site.

Remove from the agenda; Updates will be determined as needed.

NEW BUSINESS
Short-Term Rental Discussion-Johnson-Aplin
In the spring of 2021, an ordinance for short-term rental was drafted this still needs to move forward. Now is the time when it is in the News; on May 10th, eighteen other towns are looking at creating an ordinance to monitor how these properties impact other long-term rentals and properties in the area.

A Planning Commissioner has spoken with Wilmington and Dover, where they have some registries using a service to gather the extent of information for them.

Discussion ensued:

Kate Gehring, Chair of the Planning Commission, joined the meeting.

Johnson-Aplin mentioned that Eric Durocher is a Newfane resident and Town of Dover employee and could provide valuable information to the continued discussion.

CORRESPONDENCE:
None

Fitzpatrick, who attended remotely, left the meeting at 6:40 pm.

PAY ORDERS

1.       Payroll Warrant # 11619                               Amount $       5,579.05
2.       Payroll Warrant # 11622                               Amount $          658.79
3.       Payroll Warrant # 11623                               Amount $       7,597.39
4.       Payroll Warrant # 11624                               Amount $       5,162.95
5.       Account Payable # 23025                             Amount $     56.934.08

Chevalier made a motion to approve Pay Orders. Johnson-Aplin seconded the motion.
Motion passed 3/0.

ADJOURN:
Johnson-Aplin made a motion to adjourn. The meeting was adjourned at 6:55 P.M.

Respectfully Submitted,
Wannetta Powling, Administrative Assistant
KJA

 

 

 

 

Selectboard Regular Meeting Monday, May 1st, 2023

Unapproved -DRAFT
https://us06web.zoom.us/j/97227911757#success
(copy and paste the link into your web browser)
https//zoom. Us/join            Meeting ID:  972 2791 1757 Passcode:  352680

 

BOARD MEMBERS PRESENT:  Angela Sanborn, Jeffrey Chevalier, Ann Golob, Mike Fitzpatrick (by phone), and Katy Johnson-Aplin.

OTHERS PRESENT:   Terry and John Davis, Phoebe Connolly, Priscilla Cotton, Austin Rice (BCTV), and Wannetta Powling (Administrative Assistant).

Zoom:  Jay Wilson (Road Foreman), David Cotton, T (?)

CALL TO ORDER: 
The meeting was called to order at 6:00 pm by Selectboard Chair Angela Sanborn.

CONFIRM PROPERLY WARNED:
Powling confirmed the meeting had been properly warned.

ADDITIONS/AMENDMENTS TO AGENDA:  
Golob requested that Terry and John Davis be moved to follow the Road Foreman’s report.

APPROVAL OF MINUTES:

  1. March 20, 2023, regular meeting minutes.

Golob made a motion to accept the March 20, 2023, minutes (as amended). Fitzpatrick seconded the motion. Motion passed 4/0/1. Sanborn abstained.

  1. April 17, 2023, regular meeting minutes.

Golob made a motion to accept April 17, 2023, minutes; Chevalier seconded the motion.
Motion passed 3/0/2 Johnson-Aplin, and Fitzpatrick abstained.

ROAD FOREMAN’S & ROAD COMMISSIONER’S REPORT:

  1. We met with the River Engineer and VTrans at the large stone culvert on Wiswall Hill and got a permit to put in a plastic culvert that will get us through the next couple of years until we can get funding for a box culvert.
  2. We are still working on getting the information together for the gravel pit Act 250 permit that Bill Jewell is working on.
  3. I got the price for the white fog lines on the blacktop. Poirier Guidelines (the company that has been doing our painting) $ .08 per foot. L&D Safety –Marking $ .14 per foot. Poirier will be doing our stop bars and speed limits.
  4. Nothing to update you on the Salt shed or Eddy Rd culvert.
  5. The bid was awarded to Renaud Bros. for the Depot Rd Box culvert.
  6. At our annual meeting with VTrans after the Town meeting, we were not in line for a couple more years for either a Class 2 pavement grant or structures grant since we had both recently. I put in for both grants, one for paving Grimes Hill and the other for Loop Rd. Box Culver. I was told that we were awarded the Loop Rd since some of the towns that were due for grants didn’t apply—box Culvert for $200,000.
  7. We had minor water damage this morning on Timson Hill, River Road, and French Cabin; most of it was minor, and it should be fixed up in a couple of days if it stops raining.

Johnson-Aplin made a motion to accept the Road Foreman’s report, and Golob seconded the motion.

Discussion:
#3 Line Striping; Wilson was asked if the line striping was put out to bid. Due to the time frame and the limited number of qualified contractors, it was not warranted. If we fail to line up the work, one of the contractors will be in Maine all summer.

Fitzpatrick made a motion to accept Poirier Line Stripping at eight cents per foot; Golob seconded. Motion passed 5/0.

#2 Gravel Pit; Contact was made with one of the homeowners closest to where the sound study testing was conducted; they agreed to write a letter of support to be sent with the permit application.

The vote was called. Motion passed 5/0.

Scheduled Members of the Public:
Terry and John Davis: Residents of S. Wardsboro Rd. They wanted to discuss the water runoff and the drainage issues to the road in front of their property and the fact that it has drained into the yard, garage, and house. It is a combination of nature and maintenance of the road that has caused significant deterioration to the floor in the garage and erosion to the property. The neighbors know the issues and would be willing to meet with Jay Wilson, Christopher Williams, Michael Fitzpatrick, and John and Terry Davis to discuss options to prevent further harm.

Discussion ensued.

Wilson will propose a policy for dealing with concerns of drainage issues now and in the future. And report back to the Selectboard.

ADMINISTRATIVE ASSISTANT’S REPORT: 

  1. Carol has been out sick; we have all been working together to cover that side of the office while she has been out. I have an Alcohol and Tobacco license for review for the Newfane Store; this will need to be done tonight to ensure they can sell these items tomorrow.

2.   The Municipal Checklist for Internal Control Annual review is available for the Selectboard             sign tonight. (This is for the Treasurer’s Control and the process she follows.)

  1. Archer Mayer has submitted a letter requesting ARPA funds for the (NBFD) NewBrook Fire Department. I have included copies of the letter with my report.
  2. A Pre-Disaster Mitigation Grant form has been granted an extension. This needs to have a motion to sign, accepting May 29, 2024.
  3. Windham County Humane Society has sent the New Contract for services for 2023-202. This is in the budget that was already approved. This, too, needs a motion to sign the contract.
  4. The Personnel Policy is available tonight for readopting and the Selectboard signatures.

Chevalier made a motion to accept the Administrative Assistance report, and Johnson-Aplin seconded.

Discussion:

#1 Golob asked if this needed to have a BLC agenda.
This is a last-minute request for an existing application for renewal. The renewal application and fees were already submitted online to the State of Vermont.

Golob made a motion to approve the renewal of liquor and tobacco application for the Newfane Store. Chevalier seconded.

the motion. Motion passed 5/0.

Golob made a motion to authorize the Town Clerk- Hesselbach to approve the renewal of the existing Liquor and Tobacco application and to notify the Board of this process. To submit a new application to the Board of Liquor Control for approval, Fitzpatrick seconded the motion.
Motion passed 5/0.

#2 Golob made a motion to authorize the Chair to sign Internal Control Annual Review. Johnson- Aplin seconded the motion.
Motion passed 5/0.

#3 Fitzpatrick made a motion to approve the NBFD request for $ 100,000 from ARPA funds. Golob seconded the motion.
Motion passed 4/0/1. Sanborn abstained.

#4 Selectboard reviewed the letter for the Mitigation Grant extension. Golob made a motion to authorize the chair to sign on behalf of the Selectboard. Fitzpatrick seconded the motion. Motion passed 5/0.

#5 Johnson-Aplin made a motion to authorize the chair to sign the WCHS contract. Golob seconded the motion.
Motion passed 5/0.

#6 VLCT has sent the Selectboard members a New Personnel Policy and recommendations for changes due to the smaller size of Newfane and the number of its employees. It was recommended that two members of the Selectboard, the Road Foreman and Kate Gehring from the Planning Commission, compare the policies and report to the Selectboard at the June 5th meeting.

The vote was called. Motion passed 5/0.

COMMITTEE REPORT
None

SCHEDULED MEMBERS OF THE PUBLIC
Phoebe Connolly: Plans for L.G.H.S. Prom to share information regarding the Leland and Gray Union High School (LGUHS) Senior Prom that will be held at the Newfane Union Hall on May 20th, 2023. Photos will be taken on Newfane Common, and the public is welcome to participate in the photo-taking and the grand march.

Dinner this year will be served as part of the festivities for the students. Music and dancing will follow until 10:30; this year’s theme is the “Enchanted Forrest” The prom planning committee is trying to repurpose decorations, flowers, and plants. If anyone has items they would like to donate, they are welcome to contact Phoebe Connolly at LGUHS.

UNSCHEDULED MEMBERS OF THE PUBLIC
None

OLD BUSINESS:
Cannabis Updates: (Johnson-Aplin) None

Town Beautification (Chevalier)
Discussion:
A press Release will be going out later this week giving details about the bench contest and how to submit ideas and applications.

Discuss ideas for a 250-year celebration of Newfane’s founding. (Johnson-Aplin) – None

FEMA Buy-Out of the South Newfane General Store (SNGS)– (Golob)
No updates from FEMA.
The SNGS had a recent inspection for bats (an endangered animal), and no bats were found; otherwise, there would be no work allowed while the building was occupied. Golob mentioned that the BRELLA insurance application had been submitted.

ARPA: (Sanborn and Golob)
None

SOCIAL APPROPRIATIONS
Tabled until the budget season before the warning goes out, November/December.

PROPERTY at 521 VT RT 30 (Golob)
For the cleanup of the hazardous waste, waiting for the State to finalize the removal, and that has not happened due to a delay on the trucks collecting such materials. The State of Vermont contractor hired to remove the hazardous material from the property will provide an estimate for the additional site cleanup. Golob mentioned that she had gotten advice from VLCT where the Town is not allowed to place liens on properties. They did mention ways to enforce the cleanup of the property but will have to wait until we find out who owns the property.

Discussion followed.
No decision or action was made.

NEW BUSINESS
None

EXECUTIVE SESSION:                                                                                                                                    Executive session to discuss an evaluation of an employee under the provisions of
Title 1 VSA §313(a)(3).

Golob made a motion to go into an Executive session to discuss a personnel issue, and Fitzpatrick seconded. The motion passed 5/0.
Entered the executive session at 7:11 p.m.
Golob made a motion to leave the Executive session, and Chevalier seconded. The motion passed 5/0.
Exited executive session at 7:45 p.m.

The Selectboard’s decision is not to terminate Powling, and it was agreed that she would continue working with the Town of Newfane as Administrative Assistant.

CORRESPONDENCE:
Moore Free Library sent a Thank you card for the recent donation made from the ARPA funds.

Fitzpatrick, who attended remotely, left the meeting at 7:48 pm.

PAY ORDERS

1.       Payroll Warrant # 11618                               Amount $       5,106.44
2.       Account Payable # 23025                             Amount $     977,965.71

Golob made a motion to approve Pay Orders. Chevalier seconded the motion. Motion passed 4/0.

ADJOURN:
Golob made a motion to adjourn. The meeting was adjourned at 7:55 P.M.

Respectfully Submitted,
Wannetta Powling, Administrative Assistant
ALS

 

Selectboard Regular Meeting Monday, April 17, 2023

Minutes approved on May 1st, 2023
https://us06web.zoom.us/j/97227911757#success
(copy and paste the link into your web browser)
https//zoom. Us/join            Meeting ID:  972 2791 1757 Passcode:  352680

 

BOARD MEMBERS PRESENT:  Angela Sanborn, Jeffrey Chevalier, Ann Golob.
Absent: Mike Fitzpatrick and Katy Johnson-Aplin.

OTHERS PRESENT:   Austin Rice (BCTV) and Wannetta Powling (Administrative Assistant.) Deborah Luskin (Moderator)
Zoom:  Jay Wilson (Road Foreman), and Kate Gehring (Planning Commission).

CALL TO ORDER: 
The meeting was called to order at 6:00 pm by Selectboard Chair Angela Sanborn.

CONFIRM PROPERLY WARNED:
Powling confirmed the meeting had been properly warned.

ADDITIONS/AMENDMENTS TO AGENDA:  
Powling requested the May 3rd regular meeting minutes be corrected to April 3rd regular meeting minutes.
Golob requested that the Hazard Mitigation Plan Review letter from Margo Ghia be added to the old business.

APPROVAL OF MINUTES:

  1. March 20, 2023, regular meeting minutes. (Tabled until May 1st)
  2. April 3rd, 2023, regular meeting minutes.

Chevalier made a motion to accept the April 3rd, 2023, minutes. Golob seconded the motion. Motion passed 3/0.

ROAD FOREMAN’S & ROAD COMMISSIONER’S REPORT:

  1. On Friday, we discovered the stone culvert on Wiswall Hill was starting to collapse; I have a meeting tomorrow with the River Engineer and VTRANS to decide how to proceed with the repair of it or replacement.
  2. We have a draft of the ACT 250 permit application from Bill Jewell, and we are reviewing it to answer questions in the application.
  3. This is the year we would paint the white lines on the blacktop. Do you want me to get pricing on this?
  4. I have not heard back from Ron Bell for the Sand/Salt or the Eddy Rd. culvert.
  5. Bids were received last week for the Depot Rd. box culvert; the engineer is analyzing the bids and will have a recommendation for the state shortly. We had two bidders.

Golob made a motion to accept the Road Foreman’s report, and Chevalier seconded.

Discussion:

#2 Act 250 Permit; shared testing results of the sound study that was done for the application permit process.
Golob made a motion to contact a homeowner near the Gravel Pit to obtain a letter of support. Chevalier seconded. Motion passed 3/0.

#3 Line Striping; Wilson was given the approval to seek prices for the bi-annual stripping and report back to the Selectboard.
Sanborn asked if there was any need to place the “No Parking” signs along RT 30 near the swimming area and along Depot Road due to the road construction and previously expressed concerns about parking in that area. Wilson will follow up with VTrans.

The vote was called. Motion passed 3/0.

Amendment to move # 7 from Old Business while the Road Foreman was present.
Cleanup of Property at 521 VT RT30, Newfane (allow Wilson to provide impute)
Discussion:
Golob shared information obtained from (DEC) the Department of Environmental Conservation with the Selectboard.

  • Who is responsible for debris cleanup?
  • Contaminated soil removal?
  • What action can the town take?
  • Wait for the probate court to act.
  • Tax Sale

Golob offered to contact VLCT and get further advice for the Selectboard.

ADMINISTRATIVE ASSISTANT’S REPORT: 

  1. The Personal Policy is available tonight for readopting and the Selectboard signatures.
  2. April 17th -23rd is recognized as National Volunteer Week. This was established in 1974 and has grown exponentially each year; Newfane has a wonderful base of volunteers that make a positive and meaningful change in our community.
    I want to say, Thank you for your service!
  3. Maxwell Vandervliet is willing to accept the appointment to the Windham Regional Commission.
  4. The Planning Commission Public Hearing on the Floodplain and River Corridor Bylaw revision is scheduled for Thursday, April 27th, at 6 pm at the Town Office. They are asking Selectboard to attend this hearing.

Chevalier made a motion to accept the Administrative Assistant’s report. Golob seconded the motion.

Discussion:

#3 The Appointment to Windham Regional.
Golob made the motion to appoint Maxwell Vandervliet as Newfane’s Representative to the Windham Regional Commission. Chevalier seconded the motion. Motion passed 3/0.

#4 Planning Commission Public Hearing on Thursday, April 27th.
Sanborn, Golob, and Chevalier confirmed that they would attend the hearing. Powling was asked to check with Johnson-Aplin and Fitzpatrick to see if they would be available to attend.

The vote was called. Motion passed 3/0.

 

COMMITTEE REPORT

Traffic Calming Committee (TCC) updates (Chevalier).
The next meeting of the TCC will be Wednesday, May 3rd, at 6 pm at the Town Office.
Golob asked if the information from Windham Regional Commission (WRC) on the VT Department of Health pilot project, walk-ability in communities with pedestrian improvements was shared with the Committee. Wilson and Chevalier confirmed that the information was shared and that someone would do further research for the TCC.

SCHEDULED MEMBERS OF THE PUBLIC
None

UNSCHEDULED MEMBERS OF THE PUBLIC
None

OLD BUSINESS:
Cannabis Updates: (Johnson-Aplin)
None

Town Beautification (Chevalier)
Discussion:

There are five judges for the finished construction of benches. Wilson agreed with the cost for the installation of the benches at the proposed locations.

  • Contact members of the Conservation Commission for the Town Forrest location.
  • Judge Barnett for the Newfane Common.
  • Williamsville Hall Committee.
  • Two benches along Dover Road on Riverside.
  • Town Office out front.

Still need to complete the following steps to move the project.

  • Press Release.
  • Submit Ideas and applications.

Chevalier made a motion to allocate $15,000 from ARPA funds for this project. Golob seconded the motion. Motion passed 3/0.

Discuss ideas for a 250-year celebration of Newfane’s founding. (Johnson-Aplin) – None

Due to remote connective issues
Planning Commission updates- Kate Gehring.

Public Hearing for the Floodplain and River Corridor Bylaw revision is scheduled for Thursday, April 27th, at  6 pm at the Town Office. Alyssa Sabetto from WRC (Windham Regional Commission) and John Gifford- Campbell will attend the hearing.
Discussion:  The Planning Commission was interested in looking at Google Suite and whether the Selectboard was using it. Also interested in having separate PC emails instead of using their personal email for PC business. Powling mentioned that Bahman Madhavi could help to arrange that, using individual names.

The Planning Commission asked to be the appointee for the Bylaw Modernization Grant.
Golob made a motion to define that the Planning Commission as the appointed organizer, overseer of the Bylaw Modernization Grant, working with WRC. Chevalier seconded the motion.
The purpose of applying for the grant was to review and expand the zoning laws to increase housing. The Planning Commission will work with WRC directly on this.
Motion passed 3/0. 

FEMA Buy-Out of the South Newfane General Store – (Golob)
No updates from FEMA.
Golob asked to address the concerns of the underground storage tanks. The concerns are that FEMA may not approve the project if the tanks are not removed and for Environmental reasons. Options were suggested to move forward with reviewing the funding for Phase One (research history of the tanks) and Phase Two remediation of the property.

  • Participation in Vermont’s environmental liability limitation program (BRELLA) provides a way out of the liability legal and financial risks associated with contamination.
  • WRC has funds to help cover the cost of the Insurance.
  • Various resources of funding may be available.
    Golob made a motion to apply for BRELLA Insurance and to authorize Chair Sanborn to sign the application. Chevalier seconded the motion. Motion passed 3/0.

ARPA: (Sanborn and Golob)
None

SHOULD SOCIAL APPROPRIATIONS BE COMBINED
This is a continuing discussion for the Town and Selectboard to decide whether to keep social appropriations separate or combine.

Deborah Luskin wondered if three or four articles were still required by state law for the Town Meeting Warning and recommended that placement of Town Budgets Articles be ahead of Social Appropriations. Luskin mentioned that she would consult VLCT for clarification on the required Articles needed for the Warning.

Discussion ensued.

HAZARD MITIGATION PLAN UPDATE

The Selectboard received an e-mail from Margo Ghia from WRC with a copy of the draft plan. Please review the plan and respond with your comments by April 28th. This information has been shared with the Planning Commission.

NEW BUSINESS –
None

CORRESPONDENCE:
Morris Ale Dancers wrote a letter asking permission to have parts of West St closed during Memorial Day weekend, Sunday, May 28th, between 4:30 -6:30 pm.

Golob made a motion to approve the request, and Chevalier seconded the motion.
Motion passed 3/0.
Sanborn asked Powling to contact the Morris Ale Dancers to inform them that the Selectboard approved their request and to remind them that they would still need to contact the Court for their permission to use the Court’s property.

CMAG Consulting, LLC – sent an introduction letter to help find funding opportunities, complete the funding process, and manage and report the progress to state or federal agencies.
Discussion: Selectboard did not believe there was a current need for services and agreed to keep the letter on file.

Selectboard meeting suspended at 7:02 pm to open Board of Liquor Control.
The Board of Liquor Control Adjourned at 7:03 pm. Resumed Selectboard meeting.

 

PAY ORDERS
Payroll Warrant # 11616                                Amount $       6.085.57
Payroll Warrant # 11617                                Amount $       4,516.76
Account Payable # 23024                              Amount $     66,103.17

Chevalier made a motion to approve Pay Orders. Golob seconded the motion.
Motion passed 3/0.

ADJOURN:
Golob made a motion to adjourn. The meeting was adjourned at 7:10 P.M.

Respectfully Submitted,
Wannetta Powling, Administrative Assistant

Draft Selectboard Regular Meeting Monday, April 3, 2023

https://us06web.zoom.us/j/97227911757#success
(copy and paste the link into your web browser)
https//zoom. Us/join            Meeting ID:  972 2791 1757 Passcode:  352680

BOARD MEMBERS PRESENT:  Angela Sanborn, Katy Johnson-Aplin, Jeffrey Chevalier, Ann Golob (Zoom).  Absent: Mike Fitzpatrick.

OTHERS PRESENT:   Marion Dowling, Christine White, Mary Wiswall, Dennis Wiswall, Tiana Smith (Green MT Power), Mike Burke (GMP), Donald Mills (GMP), Candace Morgan (GMP), Austin Rice (BCTV), and Wannetta Powling (Administrative Assistant.)
Zoom:  Jay Wilson (Road Foreman), Kate Gehring (Planning Commission), Nolan Edgar (PC), Carol Hesselbach (Town Clerk).

CALL TO ORDER:
The meeting was called to order at 6:00 pm by Selectboard Chair Angela Sanborn.

CONFIRM PROPERLY WARNED:
Powling confirmed the meeting had been properly warned.

ADDITIONS/AMENDMENTS TO AGENDA:  

APPROVAL OF MINUTES:

  1. March 20, 2023, regular meeting minutes. (Tabled until April 17th).
    Johnson-Aplin made a motion to approve the March 20 regular meeting minutes, and Chevalier seconded.
    Motion failed 2/0/2. Sanborn and Golob abstained. (Tabled until April 17th).

ROAD FOREMAN’S & ROAD COMMISSIONER’S REPORT:

  1. I have sent over the intent to participate letter for the Grant-In-Aid program for a signature.
  2. We have started to partially grade some of the dryer dirt roads to smooth them up.
  3. Nothing new on Depot Rd. box culvert, it is still out to bid.
  4. I spoke with Ron Bell today about the sand/salt shed, and he is planning to come over Thursday afternoon to talk about it. He is also bringing plans for Eddy Rd. culvert.

Golob made a motion to accept the Road Foreman’s report, and Johnson-Aplin seconded.
Discussion:

Johnson-Aplin made a motion to authorize Chair Sanborn to sign the intent to participate letter for the Grant-In-Aid program, and Chevalier seconded. Motion passed 4/0.

Johnson-Aplin asked Wilson to explain the damage/repair to Depot Road, near the garage. Wilson informed the Board that the road sunk due to the culvert collapsing. A section of the culvert was replaced as a temporary fix until the box culvert replacement bids are reviewed on April 12 and repair work is awarded.
Motion passed 4/0.

ADMINISTRATIVE ASSISTANT’S REPORT: 

  1. In the past two weeks, I have attended the training offered by VLCT on ADA Compliance Training; this covered a broad array of information, including sidewalk access. And the Selectboard Essential training for new and returning Selectboard members.
  2. I have mailed 30+ letters for re-appointment to the various committees and organizations. Volunteer appreciation is a month-long celebration in April that aims to celebrate and thank volunteers for the time and hard work they have put in to help their communities. It is time for Newfane to acknowledge the volunteers who give their time to help the Town function. I want to make a recommendation to the Selectboard; for a “Newfane Appreciation Day” to celebrate our volunteers (and residents) the week of April 17-21.
  3. April is “Prevention of Child Abuse” month, and the pinwheels have come in. Would the members of the Selectboard be available to help plant these in front of the building Tuesday afternoon?
  4. The Personal Policies is available tonight for readopting and the Selectboard signatures.

Chevalier made a motion to accept the Administrative Assistant’s report. Johnson-Aplin seconded the motion.
Discussion:

  1. Golob asked about today’s Norther Board Grants and Aid Catalyst training. Powling agreed to share the information from the training with the Board.
  2. The Selectboard agreed to purchase a banner to hang between the pillars on the front of the Town Office, “Thank you to all the Newfane Volunteers,” and prepare certificates of appreciation for our volunteers.
  3. Sanborn, Johnson-Aplin, and Chevalier agreed to help plant the pinwheels in the garden Tuesday afternoon.
  4. Golob recommended tabling the Personnel Policy until VLCT could review the current policy to see if laws had changed and to allow time to make recommendations. (Tabled until April 17 Selectboard meeting)
  5. Golob mentioned that Maxwell Vandervliet was interested in the appointment to the Windham Regional Commission. Golob asked Powling to follow up with Vandervliet to confirm his interest in the WRC appointment and follow up with Selectboard.

The vote was called. Motion passed 4/0.

COMMITTEE REPORT
Traffic Calming Committee (TCC) updates (Johnson-Aplin) The next two meetings of the TCC will be on Tuesday, April 11th, at 6 pm and Wednesday, May 3rd, at 6 pm at the Town Office.

Golob reminded Johnson-Aplin that the Windham Regional Commission (WRC) had sent information from the VT Department of Health asking if there was an interest in being involved with a pilot project, Walk-ability in communities with pedestrian improvements. This information should be shared with the Newfane Calming Committee, and it was recommended that Johnson-Aplin contact Max at the WRC. This information will be shared at the next TCC meeting.

SCHEDULED MEMBERS OF THE PUBLIC
Representatives from Green Mountain Power (GMP), Tiana Smith ( Communication), Mike Burke (Lead of Operations), Donald Mills (Brattleboro Operations Supervisor), and Candace Morgan (Communication and Critical Care) attended the Selectboard meeting to share with the public a PowerPoint presentation and discuss the difficult issues that GMP faced with the four major snowstorms that have affected us in Windham County. Mutual Aid came from VA, PA, RI, NJ, KY, and Canada to help restore the power during this outage. Burke explained how the electrical grid manages the power restoration to the transmission lines between the Substation and the Mainlines along Route 30 from Brattleboro to Bromley, moving out to the rural, residential areas. If the order is not followed, doing other areas would not make sense until these sources of power are online.

To help with climate change, GMP is implementing alternative resources, including the following,

  • GMP covers over 75% of the State of Vermont; GMP will be 100% renewable by 2030.
  • Extensive Outreach before, during, and after storms.
  • Planning and resources in place prior to storms, including partnering with communities and Emergency Management.
  • Plans to expand Microgrids and Resiliency Zones and upgrade infrastructure with undergrounding rural overhead lines “Storm Harding” to keep communities powered up between substations and areas along Route 100.
  • GMP is willing to return to a community education meeting to answer questions for the residents to prepare for power outages and alternative sources such as battery or solar power. It would be a shared resource for GMP to help cover the needs during peak hours.

UNSCHEDULED MEMBERS OF THE PUBLIC
Having missed the last meeting, Dennis Wiswall wanted to address the Selectboard to offer support for the Administrative Assistant – including the issue of how the minutes are and what is legally required for committee/board minutes. Mary Wiswall and Marion Dowling wanted to add additional support.

OLD BUSINESS:
Cannabis Updates: (Johnson-Aplin) None

Town Beautification (Chevalier) None

Discuss ideas for a 250-year celebration of Newfane’s founding. (Johnson-Aplin)
Updates on future Newfane Anew meetings will be announced.

FEMA Buy-Out of the South Newfane General Store – (Golob)
No updates from FEMA.

ARPA: (Sanborn and Golob)
None

NEW BUSINESS
Follow-up items from Town Meeting

  1. Should Social Appropriation Articles be grouped together?

Discussion ensued:
No decisions were made; the items will be added to future agendas to be addressed in future meetings.

  1. Write to the Moover to ask them to make a bigger effort to provide service along Route 30.

Chevalier made a motion to draft a letter to the Moover and cc: the State representatives requesting public transportation in the area. Johnson-Aplin seconded. Motion passed 4/0.

  1. Request to add a cover sheet about each organization asking for a social appropriation.

Discussion ensued: 
No decisions were made; the items will be added to future agendas to be addressed in future meetings.

  1. The debris on the corner of Route 30 from the recently burned home.

Discussion ensued:
Golob requested that Powling contact Valery to get additional information on whom she has spoken to regarding the property.
Golob requested that Powling contact Wilson regarding the construction fabric used to keep the debris from going into the stream.

  1. Opioids Settlement Action Required
    Johnson -Aplin made a motion to authorize Sanborn to sign the documents on behalf of Selectboard. Chevalier seconded.
    Motion passed 4/0.


CORRESPONDENCE:
Scotty Tabachnick Principal-NewBrook Elementary School -Thank you for NewBrook PTO support.

Nancy Rysz Letter to the Selectboard.
Johnson-Aplin made a motion to send a new letter to Ms. Rysz. Powling was asked to draft such a letter and send it to Sanborn.

EXECUTIVE SESSION:
 Executive Session to discuss a disciplinary or dismissal action against a public officer or employee under the provisions of Title 1, Section 313, Subsection (1)(4) of the Vermont Statutes.

Discussion ensued:
Dowling expressed concern over the wording used to go into Executive Session.

Chevalier made a motion to enter Executive Session. Golob seconded.
Golob, who attended via Zoom, withdrew and called to join the Executive Session.
Entered the Executive Session at 8:00 pm.

Johnson-Aplin made a motion to leave Executive Session, and Chevalier seconded.
Exited Executive Session at 8:18 pm.
The decision of the Board:
Chevalier made a motion to recall the termination letter given to Powling. Johnson-Aplin second.
Motion passed 4/0.        

Golob withdrew and left the meeting at 8:20 pm.

 PAY ORDERS

  1.  Payroll Warrant # 11614                               Amount $       5,439.14
  2. Payroll Warrant # 11615                               Amount $       5,559.37
  3. Account Payable # 23022                             Amount $             80.00
  4. Account Payable # 23023                             Amount $       32,149.82

Chevalier Johnson-Aplin made a motion to approve Pay Orders. Johnson-Aplin seconded the motion.
Motion passed 3/0.

ADJOURN:
Johnson-Aplin made a motion to adjourn. The meeting adjourned at 8:27 pm.

Respectfully Submitted,
Wannetta Powling, Administrative Assistant