Category Archives: Minutes

Selectboard Minutes Special Meeting Tuesday, January 3, 2023

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BOARD MEMBERS PRESENT:
Angela Sanborn, Katy Johnson-Aplin, Jeffrey Chevalier, Ann Golob, and Mike Fitzpatrick (phone).

OTHERS PRESENT:
 Katie Bristol (Lister Data Entry), Austin Rice (Producer BCTV), and Wannetta Powling (Administrative Assistant).

Zoom:
Jay Wilson (Road Foreman), Doris Knechtel (Lister), Beckley Gaudette (Lister), Ryan Silverstri (NEM Appraiser), Merle Tessier (Zoning Administrator), Jane Douglas (Planning Commission), Lynn Forrest (DRB).

CALL TO ORDER:
The meeting was called to order at 6:00 pm by Selectboard Chair Angela Sanborn.

CONFIRM PROPERLY WARNED:
Powling confirmed the meeting had been properly warned.

ADDITIONS/AMENDMENTS TO AGENDA:
Golob requested to add the FEMA buy-out to old business.
Golob requested to add to the correspondence information from Lynn Forrest.

EXECUTIVE SESSION:
Contract issue; discussion under Vermont article 1 V.S.A. § 313(a)

Pending or probable civil litigation or a prosecution, to which the public body is or may be a party.

 Golob made a motion to enter Executive Session- Invited to join were Doris Knechtel, Beckley Gaudette, Ryan Silverstri, Katie Bristol, and Wannetta Powling. Chevalier seconded the motion.
Motion passed 5/0

Entered Executive Session at 6:03 P.M.

Golob made a motion to leave Executive Session. Fitzpatrick seconded the motion.
Motion passed 5/0.

Left Executive Session at 6:22 PM
Selectboard made no decision.

APPROVAL OF MINUTES:

  1. December 19th, 2022, Regular Meeting
    Golob made a motion to approve the December 19th regular minutes. Chevalier seconded the motion.
    Motion passed 4/0; Fitzpatrick abstained.

  2. December 21st, 2022, Budget Minutes
    Golob made a motion to approve the December 21st budget minutes. Chevalier seconded the motion.
    Golob had amendments to the December 21st budget minutes that were previously emailed to the Selectboard.
    Johnson-Aplin made a motion to approve the December 21st budget minutes as amended. Chevalier seconded the motion.
    The motion passed 4/0. Fitzpatrick abstained because he did not see the amendments to the minutes.

ROAD FOREMAN’S & ROAD COMMISSIONER’S REPORT:

  1. The December 23rd rain caused moderate damage; we have been busy patching up the spots to get us through the winter. I have the letter for Marc Pickering ready for you to sign, requesting a VTrans emergency grant to help cover the repairs.
  2. The sand/salt shed has nothing new to report.
  3. The Depot Rd Box Culvert has nothing new.
  4. This morning, we received a draft plan for the Loop Rd box culvert; I will be meeting with the engineer in the next couple of weeks to go through the plan.
  5. We should have a draft of the Hazzard Mitigation Plan in the next couple of weeks.

Discussion:
Johnson-Aplin asked Wilson to elaborate on the damages from the flooding that occurred on December 23rd.

Wilson said that the damage to Newfane caused four roads to be temporally closed. Three of the four roads were opened again by December 24th, and that a representative from VTrans estimated the damage to be $85,000, making Newfane eligible for an emergency grant. A letter had been prepared for the Selectboard to sign requesting emergency grant assistance to help with the repairs.

Golob made a motion to sign the letter to VTrans requesting emergency assistance. Johnson-Aplin seconded the motion.
Motion passed 5/0.

Johnson–Aplin asked for an update on the repairs to Eddy Road from the flood.
Wilson said that work started on Friday, and good progress has been made.

Deborah Luskin wanted to notify Wilson that the culvert on Grimes Hill near her residence is undermining the road, possibly due to the end of the culvert being crushed.

Wilson agreed to review the damage.

The vote was called to approve the Road Foreman’s report.
Motion passed 5/0.

ADMINISTRATIVE ASSISTANT’S REPORT: 

  1. I have made the correction to the DV Fiber template letter to notify the Montpelier Broadband Board of Newfane’s $15,000 pledge. The Deerfield Valley CUD will receive a matching pledge from the Vermont Community Broadband Board. To help with the connection of those that meet the CUD eligibility requirements.
  2. I have been making progress on the Town Report.
  3. A reminder that Committee reports are due for the Town Report by January 6th. Try to keep your reports to a two-page maximum in our effort to keep printing costs to the minimum. I have half of the reports. I need the following.
    Treasurer / Tax Collector

Town Clerk
Planning Commission
Development Review Board
Williamsville Hall
Newfane Conservation Commission
Road Commissioner
Selectboard

Chevalier made a motion to approve the Administrative Assistance report. Fitzpatrick seconded the motion.
Discussion:

Deborah Luskin (Moderator) gave her opinion on how the social appropriations articles on the warning for the Town Meeting are listed – either individually or as a group. Luskin urged that voters need to have the power to choose how their money is spent.

Sanborn stated that it is less confusing to have each social appropriation listed as separate articles.

Fitzpatrick agreed that the articles are better when they are separated.

Johnson-Aplin mentioned that Town Meetings were a day of socializing with your neighbors and that having a lot of articles was a way of keeping voters engaged in discussions and gave meaning with purpose.

Powling offered to contact the agencies asking for appropriations to see if they would provide a representative to address their request for funding at Town Meeting.

Fitzpatrick made a motion to list all the social appropriation as separate articles. Johnson-Aplin seconded the motion.
Motion passed 5/0.

 COMMITTEE REPORT
None

SCHEDULED MEMBERS OF THE PUBLIC
None

UNSCHEDULED MEMBERS OF THE PUBLIC
None

OLD BUSINESS
ARPA
The Newfane Selectboard, at its December 5th, 2022, meeting, approved the following motion:
         

The town of Newfane will commit to providing DVFiber with the amount of $ 15,000 from general funds to assist DVFiber in connecting un-served and underserved locations to fiber optic broadband.

DV Fiber requested that a letter of commitment be submitted to help ensure that funds will be matched from the Vermont Community Broadband Board.

Jane Douglas (Newfane representative to DV Fiber) asked that the letters to Montpelier and the Deerfield Valley CUD be sent to Donna Sebastian’s address. Douglas mentioned that the first customers in the Town of Readsboro are now connected to Fiber.

Golob made a motion to authorize Angela Sanborn to sign both letters for DV Fiber. Chevalier seconded the motion.
Motion passed 5/0.

Cannabis
No update

Town Beautification
No update

Newfane Celebration of 250-Years
No update

FEMA Buy-Out
Golob shared news regarding the FEMA buyout program, including four documents that were completed on behalf of the Town by the Windham Regional Commission for the property at the corner of Dover Road and Auger Hole Road, formerly the South Newfane General Store. The FEMA program has a deadline for submitting applications of February 1st, 2023.

Carol Hesselbach (Town Clerk) asked if the residents would be allowed to have input on the decision due to the effects this would have on the Grand List.

  Golob stated that the current condition of the property is “an Eye Sore,” that there is no current septic, and that the state of the property is a hazard and could cause unknown liability.

Fitzpatrick mentioned that there were other properties that were in the worst condition, that to his knowledge, the General Store had never been affected by a flood, and that it was assumed that that was the purpose for the FEMA buyout.  Fitzpatrick made a recommendation to press the owner to sell the property to someone, make it safe, or unload it.  There is no benefit to the Town to remove this property from the Grand List.

Lynn Forrest asked if the property would be by “Eminent Domain.” The answer is No.

Further Discussion
The Selectboard contacted (Treasurer) Melissa Brown by phone to get added information on how this would affect the taxes. The decision of the Board was to table further discussion until the January 17th, 2023, Selectboard Meeting to allow the Listers and the Treasurer to research the financial impact on the taxpayers.

NEW BUSINESS
No update

CORRESPONDENCE
Lynn Forrest posted that her “catalytic converter” had been stolen from one of their vehicles parked in front of her garage on Dover Road.
Julia Tadlock – Email Looking for the status of the ARPA funds regarding the procedures for businesses applying for funds.
Golob stated that research has not been completed and that this is more complex and harder to address.

Mike Fitzpatrick, who attended remotely, withdrew and left the meeting at 7:18 P.M.
 PAY ORDERS

1.       Payroll Warrant No #11600                         Amount $    7,458.53
2.       Payroll Warrant No #11601                         Amount $    7,850.97
3.       Payroll Warrant No #11602                         Amount $    6,206.99
4.       Account Payable No # 23014                      Amount $   51,548.15

Golob made a motion to approve Pay Orders. Chevalier seconded the motion.
Motion passed 4/0

ADJOURN:
Chevalier made a motion to adjourn. The meeting adjourned at 7:35 P.M.

Respectfully Submitted,
Wannetta Powling, Administrative Assistant
ALS/ AG

Newfane Selectboard Special Meeting Friday, January 6, 2023, 9:00 AM

Please Note: Newfane will now require Zoom participants to remain muted. If they wish to be recognized, they will need to raise their hand, and the Chair will recognize them before being un-muted.

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  • CALL MEETING TO ORDER
  • CONFIRM PROPERLY WARNED
  •  OLD BUSINESS                    

Selectboard to make a decision on whether to keep moving forward on the paperwork to submit the South Newfane Store + residence to FEMA for a buyout, the deadline for submission is Feb. 1.

  • ADJOURN

Selectboard Regular Meeting Minutes December 19th, 2022

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BOARD MEMBERS PRESENT:  Angela Sanborn, Ann Golob, Katy Johnson-Aplin, Jeffrey Chevalier.
Absent: Mike Fitzpatrick.

OTHERS PRESENT: State Senator Nader Hashim, Austin Rice (BCTV), and Wannetta Powling (Administrative Assistant);
Zoom: Jay Wilson (Road Foreman), Jane Douglas, Melissa Brown (Treasurer).

CALL to ORDER:
The meeting was called to order at 6:00 pm by Selectboard Chair Angela Sanborn.

CONFIRM PROPERLY WARNED:  Powling confirmed the meeting had been properly warned.

ADDITIONS/AMENDMENTS TO AGENDA:  
Golob made a motion to move State Senator Nader Hashim to the top of the agenda. Johnson –Aplin seconded the motion. Motion passed 4/0.

State Senator Nader Hashim was in attendance to introduce himself as the newly elected State Senator for Vermont. He said he has been trying to meet with as many Selectboards as possible to help put a face to a name and to open lines of communication. Senator Hashim asked if there were any concerns that you want him to advocate for so that he can take them to Montpelier when the new session begins on January 4th, 2023.

  • Traffic and pedestrian safety were mentioned by Golob.
  • Johnson-Aplin suggested the need to impose a “Headlight Law” for driver visibility and safety.
  • Sanborn brought up the lack of available, affordable housing.
  • Johnson-Aplin brought up the need for more public transportation in the West River Valley area and the lack of funding available to make this a reality.

    Senator Hashim addressed the problem with staffing issues that the state is dealing with, including Law Enforcement agencies. He agreed that traffic issues, available housing, and infrastructure were among the top three priorities in our area. Senator Hashim was asked what his top three priorities were; his response was Housing, Climate Change, and Workforce Development.

The Selectboard thanked Senator Hashim for his time.

EXECUTIVE SESSION:
Contract issue; discussion under Vermont article 1 V.S.A. § 313(a) (2).
Golob made a motion to go into Executive Session at 6:16 p.m. Chevalier seconded the motion.
Motion passed 4/0.
Road Foreman Jay Wilson was invited into Executive Session.

Chevalier made a motion to leave Executive Session at 6:44 p.m. Johnson-Aplin seconded the motion.
Motion passed 4/0.

Decision of the Board: To go forward with the contract issue.

APPROVAL OF MINUTES:

  1. December 5, 2022, Selectboard Minutes
    Johnson-Aplin made a motion to approve the December 5th minutes. Chevalier seconded the motion.
    Motion passed 4/0.

  2. December 12, 2022, Budget Minutes
    Golob made a motion to approve the December 12th budget minutes. Johnson-Aplin seconded the motion.
    Motion passed 4/0.

ROAD FOREMAN’S & ROAD COMMISSIONER’S REPORT:

  1. The Depot Rd. box culvert is tentatively scheduled to go out to bid in February and be awarded in March for completion next summer.
  2. Marc Pickering has spoken to the Rock River folks about the lack of parking available for next summer at the swimming hole due to the road work on RT 30.
  3. The sand/salt shed has nothing new to report.
  4. This weekend’s storm left many people without power, and the many downed trees posed a challenge for plowing.
  5. The Roy Brooks bridge was inspected by the state, and they were happy with the new bridge.
  6. I spoke with Mike Renaud, and they have split up the payment for Roy Brooks bridge, so we will pay half now and a half after July 1.
  7. We are still working on getting permission to move the monument on the common back from the road.
  8. The Newfane Village sidewalk scoping study group will be holding a public meeting on January 19, 2023, at 6:00 pm at the town office.

Johnson-Aplin made a motion to accept the Road Foreman’s Report. Golob seconded the motion.
Discussion ensued.

  1. Sealed bids were opened for the Town Office renovations.
    Construction – Randy Levitt                       $ 23,750

Johnson-Aplin made a motion to accept the bid from Randy Levitt. Golob seconded the motion.
Motion passed 4/0

Plumbing –                     Al Jeffers & Sons               $ 37,874
Johnson-Aplin made a motion to accept the bid from Al Jeffers & Sons. Chevalier seconded the motion.
Motion passed 4/0

Electrical –                        Larson Electric                   $ 9,265
Chevalier made a motion to accept the bid from Larson Electric. Golob seconded the motion.
Motion passed 4/0.

 Motion passed 4/0 to accept the Road Foreman’s Report.

ADMINISTRATIVE ASSISTANT’S REPORT:

  1. I emailed the Selectboard packets to you on Thursday, included in it was the final report from the USDA Department of Natural Resources, and the cover letter is from Travis Thomason, State Conservationist. This is for the property at 65 Baker Brook Road. How do you want to proceed with notifying the property owner?
    I am not aware that she has been notified by the USDA.
  2. DV Fiber has provided a template letter (I have this for you tonight) to notify the Broadband Board of Newfane’s pledge for $3,000. When Newfane sends this letter, the Deerfield Valley CUD will receive a matching pledge from the Vermont Community Broadband Board. To help with the connection of those that meet the eligibility requirements.
  3. This is a reminder that your committee reports are due for the Town Report by January 6th. We are trying to keep the cost of printing the Town Report – we are asking that you keep your reports to a maximum of two pages.
  4. Wednesday, December 21st at 6 pm is the last scheduled budget meeting.

    January 2nd is considered a Federal Holiday. Would the Selectboard prefer to meet on Tuesday, January 3rd?
    Discussion ensued.

Johnson-Aplin made a motion to move the Selectboard meeting to Tuesday, January 3rd. Chevalier seconded the motion.
Motion passed 4/0.

Golob made a motion to accept the Administrative Assistants Report. Chevalier seconded the motion.
Discussion ensued:

  • Golob requested clarification on the DV Fiber template letter. Further discussion was tabled to the January 3rd meeting to allow for additional information.
  • The Selectboard agreed that a letter will be drafted to send copies of the USDA report to the property owner at 65 Baker Brook Road.

Motion passed 4/0 to accept the Administrative Assistants Report.

TREASURER’S REPORT:
Tax sales update –
Treasurer Melissa Brown provided an overview of the agreement that was discussed for a property to avoid a Tax Sale. Selectboard agreed with the arrangements and is grateful to Brown for the work that has gone into making the arrangements 

COMMITTEE REPORT:
Town Clerk Carol Hesselbach – The email from Shelly Huber was read by Chair Sanborn requesting three new appointments to the Board of Civil Authority in order to fulfill the minimum Republican Party representation of three persons that are allowed by Vermont statute 17 V.S.A.  2143.  The three requesting nominations for the Republican Party to be added to the Board of Civil Authority are:

1. Shelly Huber
2. Chris White
3. Erica Walch
Golob made a motion to add the three names to the Board of Civil Authority.  Johnson-Aplin seconded the motion.
Motion passed 4/0.

Traffic Calming Committee (TCC) Updates
Johnson-Aplin stated that the first meeting of the TCC was well attended by nine of the members. There was a discussion of what would be reasonable goals and objectives. At the next meeting scheduled for January 17th, members are expected to return with their creative solutions and be ready to share these with other members.

SCHEDULED MEMBERS OF THE PUBLIC
State Senator Nader Hashim (amended to the top of the agenda).

Social Appropriations
The following list of organizations presented a brief explanation of how their organization has benefited -and enriched the residents of Newfane. (This information is available at the Town Office and wlll be published in the Town Report.)

  1. Tammie Putnam – Southeastern Vermont Community Action Inc.
  2. Vickie Sterling – Women’s Freedom Center
  3. Katie Alberghini – Green Up Vermont
  4. Gloria Cristelli- Senior Solutions
  5. Anthony Knox – Visiting Nurse and Hospice for Vermont and New Hampshire
  6. Maya Richmond – Windham County Humane Society
  7. Hillary Farquhar- Brattleboro Area Hospice
  8. Becca Schaefer- Valley Cares Inc
  9. Elizabeth Erickson – NewBrook PTO * (this is the first time NewBrook PTO has applied)

    The following organizations missed their appointment and will be removed from the Articles presented to the Town at Town Meeting.
    Linda J. Meleady- Vermont Center for Independent Living

UNSCHEDULED MEMBERS OF THE PUBLIC:
None

OLD BUSINESS
Including items carried over from Budget Meetings (10 Minutes per topic)

  1. ARPA Updates: (Golob)
    None
  2. Cannabis Updates: (Johnson-Aplin)
    None
  3. Town Beautification: suggestions (Chevalier)
    Chevalier commented that he is still putting ideas together and will have more information to share at the January 3rd meeting, including a press release, “Searching for Local Artists.”
  4. Does Selectboard want to consider how to spend the $500 in the budget for board compensation?

    Tabled until the Budget meeting on 12.21.2022

  5. Evaluate whether we should put oil purchases for heating out to bid to lock in a lower price.
    Wilson can give highway fuel usage information.
  6. Discuss ideas for a 250-year celebration of Newfane’s founding. (Johnson-Aplin)
    No update

NEW BUSINESS
None

CORRESPONDENCE
State of Vermont Department of Taxes
Commissioner of Taxes Releases FY 2024 Education Tax Rate Letter was read into the minutes of the meeting.
A suggestion was made to include this letter on the Town Website.

PAY ORDERS
Payroll Warrant #11599                                        Amount $     5,811.54
Account Payable # 23013                             Amount $   115,175.36

Johnson-Aplin made a motion to approve Pay Orders. Chevalier seconded the motion.
Motion passed 4/0.

ADJOURN:
Johnson-Aplin made a motion to adjourn.
The meeting adjourned at 8:23 pm.

Respectfully Submitted,
Wannetta Powling
Administrative Assistant

 

 

 

 

 

December 19, 2022, Selectboard Agenda

Please Note: Newfane will now require Zoom participants to remain muted. If they wish to be recognized, they will need to raise their hand, and the Chair will recognize them before being un-muted.

https://us06web.zoom.us/j/97227911757#success

www.zoom.us/joinameeting       ID: 972 2791 1757                  Passcode: 352680  
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  •   CALL MEETING TO ORDER

  • CONFIRM PROPERLY WARNED   
  • ADDITIONS/AMENDMENTS TO THE AGENDA
  • EXECUTIVE SESSION:
    Contract issue; discussion under Vermont article 1 V.S.A. § 313(a) (2).
  • APPROVAL OF MINUTES
    December 5, 2022 Selectboard Minutes
    December 12, 2022 Budget Minutes
  • ROAD FOREMAN’S & ROAD COMMISSIONER’S REPORT
    Moving the monument located on Jail Street further back to protect it from snowplows.

    1. Route 30 construction planned for summer 2023 and impact on parking for swimming hole
    2. Open bids for Town Office Renovations                                                                                                                                                                                            
  •  ADMINISTRATIVE ASSISTANT’S REPORT 
  • TREASURER’S REPORT                                                                                                                                 Tax sales update
  • COMMITTEE REPORT                                                                                                                                       Carol Hesselbach – New Appointments to Board of Civil Authority
    Traffic Calming Committee Updates (Johnson-Aplin/Chevalier)
  • SCHEDULED MEMBERS OF THE PUBLIC
    State Senator Nader Hashim
  • Social Appropriation Requests (5-7 minutes per speaker)                                                          Tammie Putnam -Southeastern Vermont Community Action Inc.
    Vickie Sterling – Women’s Freedom Center
    Katie Alberghini – Green Up Vermont
    Anthony Knox – Visiting Nurse and Hospice for Vermont and New Hampshire
    Linda J. Meleady- Vermont Center for Independent Living
    Maya Richmond – Windham County Humane Society
    Hillary Farquhar- Brattleboro Area Hospice
    Becca Schaefer- Valley Cares Inc
    Gloria Cristelli- Senior Solutions
  •   UNSCHEDULED MEMBERS OF THE PUBLIC 
  • OLD BUSINESS including items carried over from Budget Meetings
    (10 Minutes per topic) 8:55 P.M.

    1. ARPA Updates: (Golob)
    2. Cannabis Updates: (Johnson-Aplin)
    3. Town Beautification suggestions (Chevalier)
    4. Does the Selectboard want to consider how to spend the $500 in the budget for board compensation? Tabled from previous meeting.
    5. Evaluate whether we should put oil purchases for heating out to bid to lock in a lower price.
      Tabled previously until Wilson can give highway fuel usage information.
    6. Discuss ideas for a 250-year celebration of Newfane’s founding. (Johnson-Aplin)
  • NEW BUSINESS 
  • CORRESPONDENCE
    State of Vermont Department of Taxes
         Commissioner of Taxes Releases FY 2024 Education Tax Rate Letter
  •    PAY ORDERS 
  •  ADJOURN

Regular Selectboard Meeting Monday, November 7th, 2022

Regular Meeting Monday, November 7th, 2022
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BOARD MEMBERS PRESENT:  Ann Golob, Katy Johnson-Aplin, Jeffrey Chevalier, Mike Fitzpatrick (phone). Absent: Angela Sanborn.

OTHERS PRESENT: Richard Marek, Jane Douglas (Planning Commission), Alex Beck (BDCC/SeVEDS), Laura Sibilia (BDCC/SeVEDS), Austin Rice (Producer BCTV), and Wannetta Powling (Administrative Assistant).

Zoom –Jay Wilson (Road Foreman), Deborah Luskin (Moderator), Maggie Lewis (The Gathering Place), Libby Bennett (Ground Works), Breeze Verdant, Patty Johnson.

CALL TO ORDER: The meeting was called to order at 6:00 pm by Selectboard Vice-Chair Ann Golob.
CONFIRM PROPERLY WARNED: Powling confirmed the meeting had been properly warned.

ADDITIONS/AMENDMENTS TO AGENDA:    Johnson-Aplin made a motion to add Jane Douglas to the Committee Reports. Chevalier seconded the motion. Motion passed 3/0.

Richard Marek – President of HSWC (Historical Society of Windham County), wanted to inform the Board that the town’s 250th anniversary will be on Town Meeting Day in March 2023.

HSWC is preserving the heritage of our past and present for future generations. The HSWC plans to assume stewardship of the historical Newfane jail, renovate the inside of the building, and install an elevator for access to the second and third floors. Marek is asking for a one-time donation of $25,000 from Newfane. This will allow them to start the renovations of the space needed to provide more display cases and art that is currently not on view at their current location. The current building will be transformed into the Archival, Genealogy, and Research Center.

They will research other grants through the State Historical Preservation group and the Windham County Preservation, but these amounts are small, and they are looking at a renovation budget of $250,000 – $300,00 so most of the funds will need to come from community fundraising.

Selectboard: “If Newfane is being asked for $25,000, what amount are other towns being asked to provide?”

Marek: “There will be a need to temper the ask of the other Towns to what we realistically feel we could get. Part of the problem is that over the years, individual towns tend to focus on their local historical society rather than the county society.”

Selectboard: “What is the time frame to start construction? Does all the money need to be in hand before renovations begin?”
Marek explained that they had an endowment of $260,000 they could draw on so they could get started immediately on the renovations and then replenish the endowment over time. They did this with the rail depot station project a few years ago and it worked well.

Selectboard expressed concerns that it was a “big ask” and what if we split it up over several years?
Marek replied that it would be acceptable to split the $25,000 into two separate fiscal years.

APPROVAL OF MINUTES:

  1.  October 17, 2022, Regular Meeting.
    Fitzpatrick made a motion to approve the October 17thregular minutes. Johnson-Aplin seconded the motion. Motion passed 4/0.
  2. November 1st, 2022, Budget Meeting
    Chevalier made a motion to approve the November 1st budget minutes. Fitzpatrick seconded the motion. Motion passed 4/0.

ROAD FOREMAN’S & ROAD COMMISSIONER’S REPORT:

  1. Nothing new on 254 Depot Road box culvert.
  2. The Arch Bridge is awaiting the guardrails, which are expected next week.
  3. The sand/salt shed has nothing new.
  4. The repairs to Bridge #41 off Baker Brook Road started today, the lead removal permit was received, and they have begun removing the paint in the area the repair is needed.
  5. We got the crosswalks and speed limits painted last weekend.
  6. We have an access permit for Hunter Brook.

Fitzpatrick made a motion to approve the access permit, following the recommendations of the Road Foreman and the Road Commissioner’s recommendations. Johnson-Aplin seconded the motion. Motion passed 4/0.

  1. The Monroe Bridge project is getting close to being completed
  2. The Roy Brooks bridge is scheduled for the week of November 20th
  3. The excavator was swapped this past week, and the board needs to authorize a signer for the paperwork.

Golob read a portion of the new lease agreement from Caterpillar into the record.
Wilson was asked to explain the purpose of the agreement.
Wilson explained that the previous agreement was for a much larger machine and was a ten-year lease. By trading it in for the smaller machine, Newfane got a new machine for $3,500 a year less than if we had continued with the previous agreement.

Fitzpatrick made a motion to authorize Ann Golob to sign the new Lease agreement. Chevalier seconded the motion. Motion passed 4/0.

Wilson clarified that the Excavator agreement would continue to be an article for the voters to approve at Town Meeting.

  1. I got the pictures of the FEMA land and am submitting them to the state with the paperwork.

Discussion
On October 31, 2022, Newfane was notified that the 2019 Fiscal Year grant was awarded to Newfane in the amount of $ 7,612.50 to make updates to the Town’s Local Hazard Mitigation Plan.
Fitzpatrick made a motion to authorize Ann Golob to sign for the Vermont Emergency Management award. Johnson-Aplin seconded the motion. Motion passed 4/0.

Luskin – Myra Fessler asked if there was going to be a celebration to mark the opening of the Arch Bridge. Golob asked if Luskin would be willing to be the lead to plan a celebration event, and Johnson-Aplin volunteered to help with whatever was needed, such as:

  • Ribbon Cutting
  • Parade
  • Music / Entertainment
  • Display Historical photo

The plan is to have the bridge open before Thanksgiving. It was mentioned that there is yet to be a definite date for the bridge’s opening because it is dependent on the arrival of the new guardrails for the bridge. The preparations will need to be flexible as there will be little notice.

Golob made a motion that Deborah Luskin and Katy Johnson-Aplin plan the Events for the Grand Opening. Chevalier seconded the motion. Motion passed 4/0.
Fitzpatrick made a motion to accept the Road Foreman’s Report. Chevalier seconded the motion.
Motion passed 4/0.

ADMINISTRATIVE ASSISTANT’S REPORT: 

  1. Steve Levine and I met last week to review the procedures for renting Williamsville Hall; we will follow the same guidelines in the future. When booking the rentals for the Hall It was discovered that there were unaccountable keys that had not been returned after the rental of the Hall. Then there are people that we were not aware of having keys. Steve and I agree that we need to change the locks on the front of the building; we will have a set number of keys made with “Do Not Duplicate” on the key. There will be a list of those given a key, like the one I have for the Town Office.
  1. Melissa and I have worked on the figures for the employee’s health insurance; this will need to be decided at the November 14th budget meeting – the new deduction will start coming out in December.

Follow up
I have attached the scope of work for the cleaning that the Selectboard requested at the meeting on October 17th. Would you like to proceed with putting this cleaning out to bid in the reformer?  The scope of work was read to the entire Board. The Selectboard agreed to authorize Powling to proceed with sending out to bid.
Johnson – Aplin made a motion to approve the Administrative Assistants Report. Chevalier seconded the motion. Motion passed 4/0.

COMMITTEE REPORT
Deborah Luskin (Town Moderator) Town Meeting Day, What other changes could be made to encourage more attendance and to make it easier to promote attendance?
Golob mentioned that at the last discussion regarding the Town Meeting, ideas that were provided included,

  • Could we offer childcare,
  • Serve food, or have a potluck?
  • Can we provide rides to people who need them?
  • Are we going to offer remote access?
    The new Roberts Rules of Order 12th Edition contains information regarding holding Hybrid meetings. Austin Rice would be willing to share Technologic Assistance.
    Powling was asked to report back at the November 21st meeting who would be willing to organize the food arrangements.

Luskin discussed whether Selectboard is interested in pursuing the hybrid meeting option. If they are, she will research it more thoroughly. The Selectboard agreed that the first two questions that need to be answered are:

  • Is adequate internet and technology available at the Williamsville Hall location to hold a hybrid meeting?
  • What do we need to approve holding a hybrid meeting to move forward? Does this take a vote of the town or just the Selectboard?

Golob asked for someone to make a motion for Deborah Luskin to work with BCTV producer Austin Rice to work on the capabilities for holding a hybrid Town Meeting.

Chevalier made the motion. Fitzpatrick seconded the motion. Motion passed 4/0.

Jane Douglas: The Planning Commission (PC) has been reviewing the bylaw update recommendations for the Floodplain and River Corridor. The PC would like the entire Selectboard to be in attendance for the presentation (which will be led by Alyssa Sabetto from the Windham Regional Commission) and will be ready to present its recommendations on January 17th at 6:00pm. This is the time for the regular Selectboard meeting but in this situation the time will be dedicated to the Planning Commission to have their hearing. After the presentation, at approximately 7:30pm, the Selectboard will hold their regular meeting.

These updates are essential not only because once they are adopted, the town can receive a greater reimbursement from FEMA should there be another event like Tropical Storm Irene, but more importantly it will allow the town to better prepare and insure against greater damage by adopting zoning changes now about what can and cannot be built in the river corridors and floodplains.

Douglas mentioned that at the October 17th meeting, she saw that ARPA funds were used as a matching grant for the Bylaw Modernization Grant. “Can you confirm there is a process to request funds from ARPA?”

Golob confirmed, “that the Selectboard was receiving requests.”
Douglas mentioned that she had resubmitted an amended DV Fiber letter today for $15,000 and would have Steven John available to answer any questions or concerns.

Douglas said she would be submitting an ARPA funds request for the Newfane Anew project, NewBrook News for an appropriation of $3,000 to cover the cost of publication for the January edition because the appropriation request for the next fiscal year would not be available to print the newsletter in January.

SCHEDULED MEMBERS OF THE PUBLIC
To qualify for Social Appropriations funds, the following groups presented a brief explanation of how their organization has helped to benefit and enrich the residents of the town of Newfane. (This information is available at the Town Office).

  1. Libby Bennett – Groundworks
  2. Alex Beck – BDCC/ Southern Vermont Economy Development Service
  3. Maggie Lewis- The Gathering Place
  4. Hal Moore- Health Care and Rehabilitation Services – NO SHOW – Reschedule

UNSCHEDULED MEMBERS OF THE PUBLIC
None
OLD BUSINESS

ARPA Updates – No updates.
Cannabis Updates – Katie Aplin-Johnson had no recent updates; discussion ensued about the importance of setting up a Cannabis Control Commission for the town as soon as feasible and that we could use what other towns have been doing as a model. Aplin-Johnson will have materials to present to the Board at the next meeting.

Flood Hazard By-law Update
– No updates.

Traffic Calming

Five Newfane residents have signed up to join the Traffic Calming Committee. In addition, the Road Foreman, Johnson-Aplin, and Chevalier will join. The question was raised whether anything formal needs to be done to set up the committee. Powling will follow up with information from VLCT. She will also send out another Front Porch Forum post to see if anyone else wants to volunteer.

Golob recommended the following agenda items for the committee:

  • Review the list of recommendations from VTrans and work with Jay Wilson toward requesting a pedestrian safety report for Dover Road.
  • Review the proposed sign for the village of Williamsville and make recommendations for the final design to the Selectboard.
  • Review the reports that are generated from the radar signs and work with Wilson on any changes to the report formats that would make them more helpful to the committee.
  • Work with Jay Wilson on the location of the radar signs. Since they can be moved around, are there other locations that would be useful to place them to address speeding concerns?
  • Look at the online form that Brattleboro uses to allow residents to report traffic concerns to their Traffic Calming committee. Would something similar be useful for Newfane?

Aplin-Johnson suggested that the first order of business for the committee should be defining their mission statement.

Chevalier requested information on the history of accidents over time.

Golob suggested that one other effort that should be researched is how we might address beautification plans for both their own sake and to encourage drivers to be more careful and drive slower.

Chevalier agreed to take the initiative in getting the program started. Ideas were discussed regarding using some of the saved steel from the takedown of the Arch Bridge and shaping it into flower containers. This will become a new item to be added to the agenda.

NEW BUSINESS
None

CORRESPONDENCE
None

Fitzpatrick made a motion to suspend the Regular Selectboard meeting; Chevalier seconded the motion. Motion passed 4/0

The Selectboard meeting was suspended at 8:11 pm.
The Selectboard meeting resumed at 8:14pm.

Mike Fitzpatrick, who attended remotely, left the meeting at 8:14 p.m.

 PAY ORDERS

1.       Payroll Warrant No #11592                          Amount $         4,691.33
2.       Payroll Warrant No #11593                          Amount $         4,836.16
3.       Payroll Warrant No #11594                          Amount $          6,164.82
4.       Account Payable No # 23010                       Amount $   1,026,726.17
Johnson-Aplin made a motion to approve Pay Orders. Chevalier seconded the motion.
Motion passed 3/0.

ADJOURN:   
Johnson-Aplin made a motion to adjourn. Meeting adjourned at 8:24 p.m.

Respectfully Submitted,
W. Powling, Administrative Assistant
ALS/ AG

 

October 17, 2022, Selectboard Minutes

Regular Meeting Monday, October 17th, 2022
 Zoom Meeting   https//zoom. Us/join         Meeting ID:  972 2791 1757   Passcode:  352680

BOARD MEMBERS PRESENT:  Angela Sanborn, Katy Johnson-Aplin, Jeffrey Chevalier, Mike Fitzpatrick (phone), and Ann Golob (Zoom).

OTHERS PRESENTPhoebe Connolly, Breeze Verdant, Austin Rice (Producer BCTV), and Wannetta Powling (Administrative Assistant). Zoom –Jay Wilson (Road Foreman), Jane Douglas (Planning Commission), Lynn Forrest, Patty Johnson, and Meg Gonzalez (Director-West River Valley Thrives)

CALL TO ORDER: The meeting was called to order at 6:00 pm by Selectboard Chair Angela Sanborn.

CONFIRM PROPERLY WARNED: Powling confirmed the meeting had been properly warned.

ADDITIONS/AMENDMENTS TO AGENDA:  

None

 

TRAFFIC CALMING

VTrans was invited to the meeting, and they respectfully declined to attend and referenced two Road Safety Audits that were done on Dover Road in 2019 and Route 30 in Newfane in 2020. Marc Pickering from VTrans stated that it “may be premature to talk of additional safety measures when there are still recommendations to be implemented.”  Marc also stated that he would like to see things get explored and implemented, then evaluated for effectiveness. He stated that the radar speed feedback signs are effective, and it is possible to get permitted for additional signs within the Villages as proposed in the RSAR. Marc went on to say that in these discussions, with what we come up with in traffic calming ideas that we would like Vtrans to comment on, they would do that. He commends the Town on our approach to pedestrian safety and the commitment to implementing Vtrans recommendations.

 

Wilson went thru the points from the VTrans recommendation report;

  • Have Windham Regional conduct a speed study on Dover Road                 Pending
  • Consider the placement of speed limit signs on Dover Road                        Pending.
  • Replaced new larger signs on Dover Rd and Grimes Hill                               Completed
  • Have reduced speed signs by covered bridge                                                 Completed
  • Five Radar feedback Signs                                                                                  Completed
  • Placard Pavement Markings                                                          Completed/ to be reapplied
  • Do a sidewalk scoping study in Williamsville, like Newfane Village            Pending

Members of the public expressed their opinions, concerns, and experiences on both sides of the issue, having to deal with speeding in the villages. There was a lengthy discussion about the placement of several speed signs to include one 25mph zone in South Newfane.

Phoebe Connolly spoke of being stopped near the South Newfane General Store for speeding and receiving a traffic ticket, and she appreciates the efforts that are taking place. She also wanted to mention that a recent visit from members of her family from Wisconsin was unaware of the hazards of walking from the Four Columns Inn to the Fat Crow for dinner in the Village of Newfane.

Patty Johnson thought that it was previously recommended to have “Welcome to the Village” and “Thank you” signs in all the village locations, both as you are entering and leaving the villages.  Are they a part of the audit from Vtrans? This would be advantageous as people do not know where Villages begin and end. We need to work unanimously for all the Villages and residents in the Town.

Breeze Verdant spoke of the continued hazards residents face walking to along Dover Road in the Village of Williamsville. Verdant is really upset about not being able to walk to the Williamsville Post Office safely and that the situation is criminal. He states that smooth roads and smooth cars, speeding is a threat to people walking.

Chevalier mentioned the traffic he observes at the bus stop at the bottom of Timson Hill that intersects with Dover Road in the morning, how just two miles over the posted speed limit have a significant impact on those near the edge of the road.

Lynn Forrest mentioned moving the signs and put the 35MPD after her property for a longer stretch of 25 and 35 zones. She also mentioned to take personal responsibility to make sure you have the time to get where you need to go.

Fitzpatrick had brought up his previous idea for sidewalks and streetlamps in the Village of Williamsville to make it more apparent and obvious that you were in a residential area.

Golob commented that as a procedural matter to respond to Vtrans, since they sent us the reports and the recommendations if we could document each recommendation, whether or not we have completed them or if we have a reason why we are not going to do them. This is to demonstrate that we took their recommendations seriously and that this is our current status and that we would like to now discuss getting a scoping study. If they cannot do both South Newfane and Williamsville at the same time, Williamsville is a priority. In Brattleboro, there is a form that residents can fill out regarding issues and submit to a traffic committee, and Newfane would benefit from this. Sanborn offered to put something together with Wilson and submit it to FPF, the Town Website, and encourage community members to join a traffic committee. Johnson-Aplin also volunteered to help create documentation to help keep track of the process. The idea would be to have a few members of the community join members of the Selectboard, Road Foreman, and law enforcement to review concerns and future efforts for Traffic Control. A message will be developed and posted for those interested in joining the committee.

Fitzpatrick had brought up his previous idea for sidewalks and streetlamps in the Village of Williamsville to make it more apparent and obvious that you were in a residential area.

APPROVAL OF MINUTES:

  1. October 3rd, 2022, Regular Meeting.

Fitzpatrick made a motion to approve the October 3rd regular minutes. Johnson-Aplin seconded the motion.

Motion passed 3/0. Golob and Chevalier abstained.

ROAD FOREMAN’S & ROAD COMMISSIONER’S REPORT:

  1. The easement appears to be all complete for 254 Depot Rd. This should be able to go out to bid soon.
  2. The Arch Bridge work is focused on rebuilding the road on the Dover Rd. side of the bridge.
  3. The sand/salt shed is progressing and may possibly go out to bid late this fall.
  4. The repairs to Bridge #41 off Baker Brook Rd. can be completed this fall through a combination of a couple of contractors. Vermont Protective coatings can do the lead removal for $2,500-$3,500 and $800-$1,000 for permits and waste disposal. Renaud Bros. can jack up the bridge and weld in a plate to reinforce the crushed beam not to exceed $6,500. I have attached both quotes.
  5. Nothing new from the dam inspector for the Kenny Pond spillway.
  6. We had a Newfane Village sidewalk scoping study check-in last Thursday. We went over the results of the survey, and Debois & King will begin design work.
  7. The Monroe Bridge project is going well, with two of the three sections being primed.

Discussion

Review of the temporary bridge repair for # 41 Baker Brook Road submitted by Renaud Brothers of Vernon, VT. Splice plate reinforcement on one end of beam, not to exceed $6,500. In addition, Catamount Environmental submitted an estimate to do the lead paint removal and disposal fees for $4,500.

Bidding policy was discussed and is deemed not necessary due to this being an emergency repair.

Bridge closed for repairs signs will be posted.

Fitzpatrick made a motion to proceed with the Emergency Work on bridge #41. Golob seconded the motion.

Motion passed 5/0.

Wilson said that permits for lead removal will take ten days before the work can begin.

Fitzpatrick made a motion for Chair Sanborn to sign the signature page for bridge repairs. Johnson-Aplin seconded.

Motion passed 5/0.

Fitzpatrick made a motion to accept the Road Foreman’s Report. Golob seconded the motion.

Motion passed 5/0.

 

Bridge Inspector will be in Town on Thursday this week and will be looking at the four bridges that are less than twenty foot in length (these are not required by the State of VT for regular inspection) Wilson will have the Green Iron Bridge looked at while the Inspector is available, to move that bridge up on the State list for repair or replacement.

ADMINISTRATIVE ASSISTANT’S REPORT: 

  1. I would like to remind everyone that the Budget season will be starting on Tuesday, November 2nd (Correction November 1st) at 6 pm. I have received budget request forms from the Listers, the Town Clerk, and Planning Commission. If you could please work on getting these to me before the 1st of November
  2. There is a contract from New England Municipal Consultants for the Town re-appraisal, the Selectboard will need to sign this evening.
  3. I was selected to receive the “2022 Municipal Partner Award” from BCTV. The award will be presented at BCTV’s Producers Awards on Wednesday, November 9th, at 6 PM at the Stone Church in Brattleboro.
  4. Traditionally Town meeting days- information from (page#674) the Secretary of State’s “Book of Opinions” information was read into the minutes.
    (See the attachment at the end of this report).

 

Follow up

The Town Office is still looking for a Cleaning Service to clean at least twice a month.

Discussion ensued: The Selectboard would like to see a “Scope of Work” for the cleaning service and put it out to bid. Williamsville Hall Chair Levine will determine if additional time is needed to clean the Hall, are they satisfied with their current cleaning person, or can we include with Town Office.

Chevalier made a motion to approve the Administrative Assistants Report. Fitzpatrick seconded the motion.

Motion passed 5/0.

COMMITTEE REPORT
None

SCHEDULED MEMBERS OF THE PUBLIC
None

UNSCHEDULED MEMBERS OF THE PUBLIC
None
OLD BUSINESS
ARPA Updates
– Golob and Sanborn
None

Cannabis Updates – Johnson-Aplin
Results were reported from the October 13, 2022, Cannabis Vote.

Article One to allow retail cannabis                                                          Yes: 100               No: seventy-seven,
Article 1 passes
Article 2 to allow retail portion of integrated licenses                      Yes: 83                 No: ninety-three,
Article 2 fails

Discussion:
After the Town vote the State was notified of the results, the Newfane Selectboard will consider setting up a Cannabis Control Commission to still maintain the ability to oversee the process and maintain local control for applications and to following Newfane Zoning. This process would be similar to the Liquor Control Board. Newfane Town Clerk is the point of contact. The Selectboard needs to stay on top of this issue of setting up the Town CCC so that don’t lose the ability to oversee. Johnson-Aplin to work on a declaration for Newfane and to reach out to other Towns and their processes.

Meg Gonzalez from WRVT (West River Valley Thrives) is a nonprofit agency that promotes healthy lifestyle choices with an emphasis on the prevention of alcohol, tobacco, and other drug use by young people) was present to offer her support and resources from the West River Valley Thrives (WRVT). They are offering themselves as a free service to make sure best practices are followed. They received a grant to hire a parttime parent and caring adult engagement specialist to help them to get resources out to parents for best practices and will be happening in all seven Towns.

Financial Data Transparency Act– Johnson-Aplin

None

Bylaw Modernization Grant Request Update-Golob

Ann Golob has been working on the application with Ken Estey (Planning Commission), and Susan Westa from WRC (Windham Regional Commission). There is a draft of the application completed but is not finalized yet. They are applying for a grant in the amount of $25,000, from the State to allow us to hire either WRC or a consultant, or both, to work with us on reviewing our Zoning Bylaws to look at ways to update them to encourage the building of more housing in Newfane. It is a requirement of the Grant that the Town put up 10% of the grant request, this would mean Newfane would be responsible for $2,500. (This amount be reimbursed by the State if within a year of completing the grant we had enacted some of the recommendations from the report). There is a form that has to be completed that signs off the Selectboard and Planning Commission approve applying for this grant.

Sue Westa (WRC), stated that to enhance the application, Town’s would often contribute more towards the cost of the grant. Golob recommended the Town contribute an additional $1,000 towards the Bylaw Modernization Grant. Golob made a recommendation to use the ARPA money for the Town share for the grant.

Fitzpatrick made a motion for Sanborn to sign off on the application. Chevalier seconded the motion. Motion passed 5/0.

Johnson-Aplin made a motion to approve the Town share of $2,575(Town’s match). Golob seconded the motion. Motion passed 5/0.

Chevalier made a motion to enhance the application process to contribute an additional $1,000. Fitzpatrick seconded the motion. Motion passed 5/0.

Johnson-Aplin made a motion to approve using the ARPA funds of $3575 for the Grant process. Chevalier seconded the motion. Motion passed 5/0.

Town Meeting Day Update
Discussion:  Golob asked if there was an interest from anyone in changing Town meeting time/date.

What other changes could be made to encourage more attendance and to make it easier to promote attendance?

Could we offer childcare, serve food, or have a potluck, can we offer rides to people who need them? Great ideas to look into. An idea was suggested to approach Williamsville Hall Committee and West River Mutual Aid to volunteer to help organize the efforts and ideas to make Town Meeting more engaging and to increase attendance. It was suggested to ask Principal Bob Thibault at Leland and Gray High School if here are high school students who Community Service would be interested in assisting with childcare during Town Meeting, Powling was asked to contact Principal Bob Thibault. Powling was asked to check with the Moderator if we can offer a “Coffee Social Hour” before the meeting at 9a.m. and have the meeting start at 10 a.m.


NEW BUSINESS
None

CORRESPONDENCE
None

Ann Golob and Mike Fitzpatrick who attended remotely withdrew and left the meeting at 7:51 p.m.
 PAY ORDERS

  1.    Payroll Warrant No #11590                          Amount $    5,322.90
  2.     Payroll Warrant No #11591                          Amount $    4,721.60
  3.     Account Payable No # 23008A                    Amount $         31.76
  4.     Account Payable No # 23009                       Amount $   52,802.13

Johnson-Aplin made a motion to approve Pay Orders. Chevalier seconded the motion.
Motion passed 3/0.

ADJOURN:

Johnson-Aplin made a motion to adjourn. Meeting adjourned at 8:24 p.m.

 

Respectfully Submitted,
Wannetta Powling, Administrative Assistant

Newfane Selectboard Agenda Monday, Regular Meeting October 17th, 2022, @ 6 pm

Please Note: Newfane will now require Zoom participants to remain muted. If they wish to be recognized, they will need to raise their hand, and the Chair will recognize them before being un-muted.
www.zoom.us/joinameeting     ID: 972 2791 1757    Passcode: 352680     us06web.zoom.us/j/97227911757

      

  • CALL TO ORDER
  • CONFIRM MEETING WAS PROPERLY WARNED

  • ADDITIONS/AMENDMENTS TO THE AGENDA

  • TRAFFIC CALMING                                                                      
    1.    VTRANS Discussion. Representatives from VTRANS will not be at the meeting. We will be discussing the Safety Audit Reports done on Dover Road and Route 30 and their recommendations.
                                                    
  • APPROVAL OF MINUTES  
    1. October 3rd, 2022, Regular Meeting
  • ROAD FOREMAN’S & ROAD COMMISSIONER’S REPORT 
  • ADMINISTRATIVE ASSISTANT’S REPORT 
  • COMMITTEE REPORT

  • SCHEDULED MEMBERS OF THE PUBLIC
             
  • UNSCHEDULED MEMBERS OF THE PUBLIC
  • OLD BUSINESS                                                                                                                                                
    1. ARPA Updates
    2. Cannabis Updates
    3. Financial Data Transparency Act
    4. Bylaw Modernization Grant Request Update
    5. Town Meeting Day Update 
  • NEW BUSINESS 
  • CORRESPONDENCE 
  • PAY ORDERS 
  •  ADJOURN

Selectboard Regular Meeting Agenda Monday, October 3rd, 2022, @ 6 pm

Please Note: Newfane will now require Zoom participants to remain muted. If they wish to be recognized, they will need to raise their hand, and the Chair will recognize them before being un-muted.

www.zoom.us/joinameeting            Meeting ID: 972 2791 1757                 Passcode: 352680

THERE WILL BE NO TRAFFIC CALMING UNTIL THE OCTOBER 17TH AGENDA

  • CALL TO ORDER
  • CONFIRM MEETING WAS PROPERLY WARNED
  • ADDITIONS/AMENDMENTS TO THE AGENDA
  • APPROVAL OF THE MINUTES                                                                                                               September 19th, 2022, Regular Meeting
    September 19th, 2022, Board of Liquor Control
  • ROAD FOREMAN’S & ROAD COMMISSIONER’S REPORT
    1. Open the Bids for #44 Roy Brook RD. Bridge
  •  ADMINISTRATIVE ASSISTANT’S REPORT
  • COMMITTEE REPORT   
    1. Listers – Town-wide Reappraisal Bid
    2. Listers – Budget Request                                                                 
  • SCHEDULED MEMBERS OF THE PUBLIC (5-7minutes)              
    1. Director of Development, Marketing & Community Relations                                            Andrea Seaton – Grace Cottage Family Health & Hospital
    2. Director Samantha Prince – Windham County Safe Place
  • UNSCHEDULED MEMBERS OF THE PUBLIC
  • OLD BUSINESS
    1. ARPA Updates – Ann Golob, Angela Sanborn
    2. Cannabis Updates – Katie Johnson-Aplin
    3. Financial Data Transparency Act 2022 – Katie Johnson-Aplin
  • NEW BUSINESS.
    1. Discussion on Changing Town Meeting Date and Time
  • EXECUTIVE SESSION
        1. The evaluation of an employee, Title 1 V.S.A. § 313(a)(3).
  • CORRESPONDENCE
  • PAY ORDERS
  • ADJOURN

Board of Liquor Control Monday September 19th, 2022

www.zoom.us/joinameeting                     ID: 972 2791 1757                 Passcode: 352680

CALLED TO ORDER:
Angela Sanborn called the BLC to order at 8:29 P.M

BOARD MEMBERS PRESENT:
Chair Angela Sanborn, Vice Chair Ann Golob, Katy Johnson-Aplin, and Mike Fitzpatrick (by phone)
Absent:  Jeffrey Chevalier

OTHERS PRESENT:
BCTV Producer Brian Bashaw and Administrative Assistant Wannetta Powling

REVIEW AND APPROVAL OF LIQUOR LICENSES:

  1. Putney Mountain Winery Special Event – Newfane Heritage Festival

Fitzpatrick made a motion to approve Putney Mountain Winery Special Even request for the Newfane Heritage Festival.  Golob seconded the motion.
Motion passed 4/0

 ADJOURN:

Golob made a motion to close the Board of Liquor Control at 8:31 P.M.  Fitzpatrick seconded the motion.

Motion passed 4/0

 

 

 

 

Regular Meeting Tuesday, September 19, 2022-

  Zoom Meeting   https//zoom. Us/join         Meeting ID:  972 2791 1757   Passcode:  352680

BOARD MEMBERS PRESENT:
Angela Sanborn, Ann Golob, Katy Johnson- Aplin, and Mike Fitzpatrick (phone)
Absent: Jeffrey Chevalier

OTHERS PRESENT:
In-Person – Sheriff Mark Anderson (Windham County Sheriff), Sergeant Chris Norton, Breeze Verdant, Christine White, Gayle Robertson, Nancy Rysz, Brian Bashaw (BCTV), and Wannetta Powling (Administrative Assistant).

Zoom –Jay Wilson (Road Foreman), Carol Hesselbach (Town Clerk), Jane Douglas (Planning Commissioner), Diana Urbaska, Lance Lindgren, Ann Landenberger.

CALL to ORDER:   The meeting was called to order at 6:00 pm by Selectboard Chair Angela Sanborn. It was confirmed that the meeting had been properly warned by Wannetta Powling.

ADDITIONS/AMENDMENTS TO AGENDA:  
Katy Johnson-Aplin asked to add the proposed legislation impacting financial reporting of all municipalities currently in Congress as part of the new defense bill titled the “Financial Data Transparency Act of 2022.” It was agreed to move this into “New Business.”

TRAFFIC CALMING-
Sheriff Mark Anderson and Sergeant Chris Norton from the Windham County Sheriff’s Office (WCSO) were asked to join the discussion regarding traffic enforcement options.

WCSO averages the hours of patrol over multiple months rather than strictly providing the contracted 17.5 hours per month. Using this strategy helps to increase the patrols when and where they would best serve the Town.   It was discussed that patrols schedule could be changed to cover increased traffic during ski season, for example, especially on Fridays and Sundays when traffic is moving through the villages going to and from the ski areas.

At the end of FY 2022, the contracted hours were reviewed; there was a credit of $500.  This was discussed at the time and it was agreed to add it to the new 2023 FY providing a budget of $12,900

The question was asked about what strategies the Sheriff would recommend to address the increased speeding.

Anderson spoke of three legs of a stool: Education, Engineering, and Enforcement that need to work together to be the most effective. In the past three months, approximately 40 cars were stopped for speeding, and tickets were issued.  Anderson said that of those individuals stopped and were only given a warning, they would tell three people. However, if a ticket is issued it is more likely that those individuals would end up telling ten other people, who in turn spread the word thus multiplying the number of people who now know that there are patrols in the area and speeding is being enforced.

Sheriff Anderson mentioned that he is working on a “Model” to offer a 24-hour service for other Towns that don’t have their own police force. If multiple towns are interested in discussing this approach, Anderson felt that an affordable plan could be put in place. He is planning to distribute an email with the “Model” outline and is willing to set up another meeting for those interested in hearing more about this approach.

Sanborn confirmed that members of VTrans would be invited to join the discussion of “Newfane Traffic Calming” discussions and we hope they will attend the October 17th meeting.

Please note: Traffic Calming will NOT be on the agenda for the October 3rd Selectboard meeting.

APPROVAL OF MINUTES:
September 6th, 2022, Special Meeting
Golob made a motion to approve the September 6th Special meeting minutes. Johnson- Aplin seconded the motion.
Motion passed 4/0.

 ROAD FOREMAN’S & ROAD COMMISSIONER’S REPORT:

  1. There is no update on 254 Depot Rd easement.
  2. The Arch Bridge drainage on the Depot Rd side is all in, one of the wing walls on the Williamsville side was poured this morning. The temporary bridge under the arch has been removed; work is progressing at this point.
  3. We had a meeting for the sand/salt shed last week and the plan is for Bell Engineering to update the plans and we would meet with Ron Bell the following week. The hopes are that we get everything corrected at the same time so they can be reviewed and put out to bid.
  4. We are looking for places to dump fill in the South Wardsboro Rd. area if anyone is looking for some fill, please contact the garage.
  5. I have reached out to the dam people at the state several times with no luck. At this point we will have to put off the spillway work until next year. I contacted Scott Jenson; it was mentioned that there is currently a delay on the repairs ETA 2023-2024 before repairs will begin.
  6. We have a problem on Bridge #44 that the bridge inspectors found while doing the biennial inspection. I have sent out a proposal for repair. We have currently closed it to any truck traffic until we can get it fixed. The bridge inspectors are tentatively coming tomorrow to look at the first bridge #41 off Baker Brook to do the inspection. Bridge #41 is in poor condition, and we have finally got it moved up on the state list for replacement, but we are still a bit off from getting money for it.
  7. NewBrook Fire Department would like permission to use the Town Office, again as we have before during the Columbus Day Coin-Drop.

Discussion:
#6 We have been given a quote from Renaud Bros. on the repairs to Roy Brook RD Bridge.  It is necessary to have the work completed before winter. Currently, it has been restricted to car traffic only.  Homeowners are being asked to have fuel deliveries delayed, until after repairs are completed. The Selectboard will be following the purchasing policy and are inviting contractors to submit their bids until 3 P.M on October 3rd, with the qualifying bids opened during the regular Selectboard meeting.

#4 Golob asked for clarification on the “Dumping of Fill” and if there were any updates on the gravel pit.
Wilson explained that the “Fill” is from cleaning out the ditches along the roadways, with a combination of sticks, sand, and rocks. This is not considered quality road material and cannot be used in road repairs. It is fine to be used to fill in holes or depressions or other areas of lawns that will then be covered with sod. Wilson clarified that he maintains a list of homeowners that would like to receive available fill. If anyone else is interested they should contact the Road Foreman to be added to the list.

Regarding the gravel pit, Bill Jewell is still working on establishing a less costly stream bank to meet the Act 250 requirements since the pit is only expected to open for 3-4 months out of the year. Sound testing for noise outside of the pit has not yet been completed.

#7 Fitzpatrick made a motion to approve NBFD using the office as headquarters for the Coin-Drop. Johnson-Aplin seconded the motion.
Motion passed 4/0.

Fitzpatrick made a motion to approve the Road Foreman’s Report. Golob seconded the motion.
Sanborn called the vote to approve the Road Foreman’s Report.
Motion passed 4/0. 

Follow-Up

 Wilson had been asked to review the issues from the failed remediation following Hurricane Irene at the Rysz’s property. Newfane has agreed to be the sponsor for the project which includes managing the bidding process, overseeing the work, and receiving grant money from the government agency or FEMA.

Wilson had spoken with Bob Thompson State Conservation Engineer, USDA-NRCC. After getting additional facts clarified, it was recommended that the Selectboard proceed with sending a letter to NRCC agreeing to be the sponsor once again. NRCC will cover the cost of the project 100%.  When the work is completed, the recommendation is to have the Town Attorney draw up an agreement to transfer the responsibility of maintenance to Mrs. Rysz, releasing the Town of any further obligation.

Design engineers from NRCC will plan to visit the location and draw up plans for remediation. They expect that the work will be done next year. River engineers only allow working in the water between the dates of June 15th through October 15th.

Fitzpatrick made a motion to send the Letter for Sponsor to NRCC and get things moving.  Golob seconded the motion.

Mrs. Rysz was very appreciative of the efforts of Mr. Wilson and thanked everyone. Golob mentioned that she wanted to caution Rysz that she may need to temper her expectations, and that from information that was given the NRCC may not be planning to do as much work as she feels is required to safeguard her property.

(Chair Sanborn had to leave the room briefly; Vice Chair Golob took over.)

Golob called for the vote. Motion passed 3/0.

(Sanborn returned.) Sanborn asked for the Admin. to draft the letter and send to the chair for approval.

 ADMINISTRATIVE ASSISTANT’S REPORT: 

  1. I have spoken with Deborah Luskin today and provided her with the necessary information she requested – for tomorrow’s Special Town Meeting. I’m not aware of who will be presenting the Cannabis PowerPoint that Katie has created for informational purposes. I know that Ann had presented the information for the Gravel Pit, and it was very successful. Do you have any insight on this, so that we are prepared?
  2. Tuesday afternoon Sullivan, Powers completed the Town audit, for FY 2022 a copy of their report will be in the 2022 Town Report.
  3. Because we are not starting the Budget season until November 7th this will have an in- pact on the number of appointments for appropriations that need to be scheduled at our regular meetings. There were 28 appointments last year, the dates below are the Monday that we must start and complete the budget process. To get the Town Report to the printers ASAP and they need to be mailed to residents by February 15th.

Regular meetings                                                    Budget meetings
11/7                                                                                       11/14
11/21                                                                                     11/28
12/5                                                                                       12/12
12/19                                                                                     12/26

Follow up
Green Mountain Cleaning toured our Office on Thursday and had scheduled Tuesday as the start date. The next morning, she emailed saying that she had overbooked and was no longer available to clean for us.   Do you have any recommendations?

Discussion:
#1. Tomorrow will be the Special Town Meeting at the Fire Department; the Admin. was asked if she could run the PowerPoint presentation.  Golob ask to clarify that the only articles that will be voted on will be, the transfer of the Surplus funds to cover the tax bill shortage and the WINDART appropriation.
Town Clerk Carol Hesselbach informed the Selectboard there would be members from the Board of Civil Authority (BCA) to check in registered voters and they would also be available if there was a call for a paper ballot during the voting.

#3 Discussion of the dates for budget season.
Golob made a motion to remove December 26th, because the November 1st date had been added to the schedule at the last meeting. Fitzpatrick seconded the motion. Motion passed. 4/0.

Fitzpatrick made a motion to approve the Administrative Assistant’s Report. Johnson-Aplin seconded. Motion passed 4/0.

COMMITTEE REPORT
None
SCHEDULED MEMBERS OF THE PUBLIC
None
UNSCHEDULED MEMBERS OF THE PUBLIC
None 

OLD BUSINESS
ARPA Updates– Golob noted that she had been advised by VLCT to apply for various state grants to begin work on some of the issues that Newfane wants to pursue before using our ARPA funds. Therefore, she made a motion to ask for approval to begin working on a Municipal Planning Grant to focus on our need for more housing. If the Selectboard approves the motion, she will bring it to the Planning Commission for their approval as well. Both bodies are required to approve the grant before it is submitted.

Fitzpatrick made such a motion. Johnson-Aplin seconded the motion.
Jane Douglas (Planning Commission) was in favor of this effort. Golob agreed to be the contact person for the process.
Sanborn called the vote.  Motion passed 4/0.

Additionally, VLCT will be announcing this week the procedures to allow ARPA funds to be transferred into a Town General account allowing the Town to use our own procurement policies rather than the ones dictated by the Federal Government.  When the procedures are received, they will be reviewed with the Treasurer and Golob will bring it to the next Selectboard meeting to be approved.

Regarding business development grants, BDCC is still waiting on the application process to hire additional staffing for municipal support of business plans that was spoken about in previous meetings.

Cannabis Updates – Johnson-Aplin mentioned that there will be notes from two recent Cannabis Trainings and they will be shared as soon as they are compiled. The meetings focused on the relationship of the Town Cannabis Control Board and the Zoning.

The Administrator was asked to contact VLCT to determine if there is a specific time frame for when an “Informational Meeting” before the vote by Australian Ballot is held.  Or, can it be included as an item on the Agenda at a Regular Selectboard meeting?  Selectboard asked to be notified ASAP with their response.

 Flood Hazard By-law Update – No updates.
(Remove until Planning Commission is ready to present.)

IDEAL Program offered by Vermont’s Office of Racial Equity– Ann Golob attended the informational meeting, The purpose is to bring members of municipalities together to work on similar issues they are facing related to diversity, equity and inclusion. Each municipality was asked to propose the issue they would like to focus their work on, such as housing inequities, policing, or creating greater inclusivity. The program requires a long-term commitment and a great deal of work on a monthly basis from at least 2-3 members of the town government. To Golob, the degree of commitment felt more than what she could commit to. The IDEAL program has no end date; participants who are accepted into the program are expected to continue to be part of the work for multiple years. On the other hand, a similar program offered by VLCT is six months in duration and covers similar materials, and has similar aims. The application process for the VLCT program has ended but Golob suggested that we review the application the next time it becomes available.

 Nancy Rysz property- previously discussed in Road Forman’s Report.

 NEW BUSINESS – Johnson-Aplin wanted the Selectboard to be aware of the “Financial Data Transparency Act of 2022;” information about the act was included in a recent National League of Cities email.  It is a new piece of legislation to fix a problem that many feels does not exist. According to the article, it would require local governments to come into compliance with new financial reports standards by 2027 which could cause the loss of older information. Additionally, the expense would be paid by each Municipality to cover the resources, software, and consultants.

The article asks readers to contact our Senators and urge them to remove this mandate from the National Defense Authorization Act (NDAA.) Golob suggested that Johnson-Aplin reach out to our two Senators and VLCT to clarify whether this particular piece of legislation impacts Vermont since we have a statewide system, Nemric, that is used for financial reporting.

Updates on this item will be added to Old Business on future agendas.

EXECUTIVE SESSION: The evaluation of an employee, Title 1 V.S.A. § 313(a)(3).
Golob made a motion to go into Executive Session at 8:03 P.M. Johnson-Aplin seconded the motion.  Motion passed unanimously 3/0.

The connection was lost and re-established with Fitzpatrick.
Fitzpatrick made a motion to come out of the Executive Session at 8:21 P.M. Golob seconded the motion.
Motion passed unanimously 4/0.

A plan will be put in place to discuss with the employee the decision of the Board.

CORRESPONDENCE
None

Before going into Pay orders – Chair Sanborn asked to suspend the Selectboard meeting at 8:29 P.M to open the Board of Liquor Control.
Fitzpatrick made a motion to open the Board of Liquor Control (BLC) at 8:29 P.M. Golob seconded the motion.
Motion passed 4/0.
See the BLC Minutes.
Golob made a motion to close the BLC at 8:31 P.M. Fitzpatrick seconded the motion.  Motion passed 4/0.
Johnson-Aplin made a motion to return to the Regular Selectboard Meeting at 8:31 P.M Fitzpatrick seconded the motion.
Motion passed 4/0.

Sanborn noted that a resident had raised a question about how pay orders are handled by the Selectboard and asked why we did not stay on camera to discuss them. A discussion followed explaining that this has been the habit of the Board going back as many years as anyone could remember. Unlike some Boards, Newfane’s Selectboard divides up into teams and reviews the payroll and the accounts payable. We do not review and discuss each item as a whole Board. The Board checked with VLCT and confirmed that there is no legal requirement to stay on camera. The question was also asked whether the Selectboard was going into Executive Session to discuss pay orders and it was clarified that we do not.

Sanborn added that is any resident has a question about our process, please reach out to our Administrative Assistant with your concerns.

(Attending remotely, Mike Fitzpatrick withdrew and left the meeting at 8:32 P.M.)

 PAY ORDERS
1.      Payroll Warrant No. #11586               Amount $    6,963.89
2.      Account Payable No. #23007             Amount $ 52,917.95

Golob made a motion to approve Pay Orders. Johnson-Aplin seconded the motion. Motion passed 3/0.

ADJOURN:
Golob made a motion to adjourn. Meeting adjourned at 8:40 pm.

Respectfully Submitted
Wannetta Powling, Administrative Assistant

Selectboard Agenda Regular Meeting September 19th, 2022, @ 6 pm

Monday, September 19th, 2022, @ 6 pm

Please Note: Newfane will now require Zoom participants to remain muted. If they wish to be recognized, they will need to raise their hand, and the Chair will recognize them before being un-muted.

www.zoom.us/joinameeting                           ID: 972 2791 1757                        Passcode: 352680

  • CALL TO ORDER
  •  CONFIRM MEETING PROPERLY WARNED
  • ADDITIONS/AMENDMENTS TO THE AGENDA                                                                                         
  • TRAFFIC CALMING
    1. Sheriff Mark Anderson
  • APPROVAL OF MINUTES                                                                                                                              September 6th, 2022, Special Meeting
  • ROAD FOREMAN’S & ROAD COMMISSIONER’S REPORT                                                                                                                                                                                                                                   
  • ADMINISTRATIVE ASSISTANT’S REPORT                                                                                                                             
  • COMMITTEE REPORT  
  • SCHEDULED MEMBERS OF THE PUBLIC                                                                                                                  
  •  UNSCHEDULED MEMBERS OF THE PUBLIC
  • OLD BUSINESS                                                                                                                                             
      1. ARPA Updates
      2. Cannabis Updates
      3. Flood Hazard By-law Update
      4. IDEAL program offered by Vermont’s Office of Racial Equity – Ann Golob.
      5. Nancy Rysz property.
  • NEW BUSINESS                                                                                                                                                         
  •  EXECUTIVE SESSION                                                                                                                                                      The evaluation of an employee, Title 1 V.S.A. § 313(a)(3).
  • CORRESPONDENCE                                                                                                                                                                                                                        
  • PAY ORDERS – Discussion on how pay orders and payroll are done.
      1. Payroll Warrant No #11586                        Amount $    6,963
      2. Payroll Warrant No #115**                        Amount $    ***
      3. Account Payable No # 230**                      Amount $    ***
      4. Account Payable No # 220**                      Amount $    ***
  •  ADJOURN

 Board of Liquor Control

    1. Putney Mountain Winery Special Event.

Selectboard Minutes Special Meeting Tuesday, September 6, 2022

Zoom Meeting   https//zoom. Us/join         Meeting ID:  972 2791 1757   Passcode:  352680

BOARD MEMBERS PRESENT:

Angela Sanborn, Jeffrey Chevalier, Ann Golob (Zoom), Katy Johnson-Aplin (Zoom), and Mike Fitzpatrick (phone).

OTHERS PRESENT:
In-Person – Carol Hesselbach (Town Clerk), Jane Douglas (Planning Commissioner), Christine White, Margot Mayor, Archer Mayor, Chris Triebert, Carol Ross, Nancy Rysz, Austin Rice (BCTV), and Wannetta Powling (Administrative Assistant).

Zoom –Jay Wilson (Road Foreman), Walter Dadik (DRB), Diana Urbaska, Lance Lindgren, Steve Levine, Lynn Forrest, Deborah Luskin, Phoebe Connelly, Henriette Mantel, Patricia Smith, Dale Stevens, Tony Leonard, Patty Johnson.

CALL TO ORDER:
The meeting was called to order at 6:00 pm by Selectboard Chair Angela Sanborn.

ADDITIONS/AMENDMENTS TO AGENDA:  
Ann Golob mentioned they needed to discuss Nancy Rysz’s property in “Old Business” or in the Unscheduled Members of the Public.

TRAFFIC CALMING-
Jay Wilson was the first person in the series to discuss the Traffic Calming options for the town. Wilson brought everyone up to date on the changes made in the past few years to update speed limits and adjust the size of signs to ensure that they meet regulations. Newfane currently has five electronic speed signs at various locations around Town. The signs can provide many report options; this information is collected and at a later time we can review reporting preferences.

Over the past years, speed bumps have been introduced in many locations around Vermont. Wilson had spoken with the Town of Manchester where they have tried inverted speed bumps; Golob had spoken with Brattleboro about their experience with regular speed bumps.  In Manchester, the public works manager did not feel the bumps were having a significant impact on reducing speeds. In Brattleboro, the public works manager reported that the noise had a strong impact on the quality of life of the nearby residents and the bumps were recently removed from around Memorial Park due to the complaints. They are looking at other traffic calming options.
In Newfane, we can decide to add speed bumps to a town-owned road, but Depot and Dover Road are federal corridors, and permission is required to pursue bumps on these roads. The plan is to request that VTrans give us a firm decision on whether this is an option for Dover Road.

Newfane Village has a meeting this Thursday evening, September 8, to discuss their plans for installing sidewalks and crosswalks along the Route 30 Corridor.
Everyone is encouraged to attend.

Golob noted that even if we can install bumps and we decide we want to, they are only usable in the non-winter months. We do not have time to get them installed before this winter. Therefore, we have some time to investigate this further, clarify if we can install them on Dover Road, and do some “testing” of the noise from the bumps at other locations around the county.

Sanborn confirmed that Sheriff Mark Anderson will be at the September 19 meeting to discuss Enforcement.

APPROVAL OF MINUTES:

  1. August 15, 2022, Regular Meeting

Golob made a motion to approve the August 15 regular meeting minutes. Johnson- Aplin seconded the motion.
Discussion
Golob asked for corrections and clarification on pages four and five.

  • Karen Astley’s comments should be amended to read, “Astley reviewed the funds owed to the town by FEMA from the July 2021 storm that has not yet been received as well as other funds the town has from ARPA and our capital funds.”
  • Dennis Wiswall – Correction to remove the double negative to properly reflect his intention “that this money should not be considered surplus.”
  • Golob – mentioned that BDCC – not WRC – is waiting to see if they would receive a Federal Fund to hire staff that would be able to assist Towns with Community Economic Development planning.
    Golob made a motion to approve the August 15 minutes as amended. Chevalier seconded the motion.  Motion passed 5/0.

 August 23, 2022, Informational Meeting.

Fitzpatrick made a motion to approve the August 23 Informational minutes. Johnson- Aplin seconded the motion.
Discussion:
Golob “I would recommend that more details be added to reflect a more informative account of the events of the meeting.”
Sanborn asked for assistance in revising the minutes.
Golob asked if the Admin could review the BCTV videotape of the meeting for editing the minutes.
Sanborn called the vote to approve the August 23 Informational Meeting.
Motion passed 5/0.

  1. August 29, 2022, Special Meeting
    Golob made a motion to approve the August 29 Special minutes. Fitzpatrick seconded the motion.
    Motion passed 4/1. Chevalier abstained.

 ROAD FOREMAN’S & ROAD COMMISSIONER’S REPORT:

  1. The easement statement for 254 Depot Rd is the hands of the state ROW people. We are waiting to see if they will approve it.
  2. The Arch Bridge had cement poured at both ends, and once cured, it will be backfilled further.
  3. The Sand/Salt shed is waiting for Bell Engineering to update the bid documents so it can go out to bid this fall.
  4. Hartgen has finished the Archeological study for the gravel pit.
  5. Everett Hammond engineer has looked at the seasonal streambed and going to make a recommendation for stabilizing the streambed.
  6. Vermont Protective Coating has one section ready for paint and grease and is cleaning the next two sections on Monroe Bridge.
  7. I am still awaiting Ben Green, the state Dam inspector, to comment on the plan we have for Kenny Pond dam. I’ve reached out to him again.
  8. We have an engineering proposal for the Loop Road box culvert; once we have the design and estimate, we can look for money to replace the culvert.
  9. I have a proposal for the Excavator to discuss with the board.

Golob made a motion to approve the Road Foreman’s Report. Johnson-Aplin seconded the motion. Motion passed 5/0
Discussion:
 item #4: there are three mounds however they fall within the area that will be maintained for a berm and will not be disturbed by the gravel pit. Jewell will review and make a recommendation regarding the archaeological findings. 

 item #5: Wilson confirmed that funds were available in the Bridge account that can be used to cover the cost of the engineer. Since the culvert is a type of structure it is acceptable to use the Bridge account for these expenses. It was discussed whether we needed to do an RFP for bids, but Wilson explained that engineering services (and all professional service contracts) are exempt from the Purchasing Policy.
Golob made a motion to accept the recommendation of Hammond Engineer for $23,000. Chevalier seconded the motion. Motion passed 5/0.

 item #9: Wilson had spoken with Caterpillar regarding the problems with our current excavator being too large to maneuver in and out of the roads with the current increased traffic. I smaller excavator would be preferable. Caterpillar has offered that they would exchange the large, wheeled excavator for a new smaller one and rewrite the lease to keep the same payment amounts spread over seven years (we currently have seven years left on our ten-year lease). the remaining seven-year lease keeping the payments the same. 

 Fitzpatrick made a motion to approve the exchange for a new smaller excavator and rewrite the remaining seven-year lease. Golob seconded the motion. Motion passed 5/0.

Sanborn called the vote to approve the Road Foreman’s Report. Motion passed 5/0. 

ADMINISTRATIVE ASSISTANT’S REPORT: 

  1. The Town of Newfane is updating its Local Hazard Mitigation Plan. As part of this process, the committee working on the plan has a short survey available for all our residents; you can stop in at the Town Office or go to the Town Website; the survey will be open until Friday, September 9, 2022.
  2. On Wednesday, September 14, there will be two-hour training for “Regulating Cannabis: What Vermont Municipal Officials Need to Know” and then on Thursday, September 22, “Municipal Budgeting and Capital Planning,” will be held. If you would like to attend, let me know after the meeting.
  3. Would you like to start the Budget planning on (Monday) October 24?

Follow up
The Town Office has not had a cleaning service since March. What would the Selectboard like to suggest?

Previous efforts & information

  • Integrity Cleaning (Christine Cloutier) from Wardsboro no longer has time.
  • On August 12, Green Mountain Cleaning was willing to clean for $50 per hour, with no window washing.
  • Masteller Cleaning will not give a rate until after (Jenna Wilson’s) maternity leave is over.

Johnson- Aplin made a motion to approve the Administrative Assistant’s Report. Chevalier seconded the motion.

 Discussion:
item #3 Fitzpatrick made a motion to start the Budget season on Tuesday, November 1. Chevalier seconded the motion.
Motion passed 5/0.
 Fitzpatrick made a motion to offer the Town Office cleaning to Green Mountain cleaning with 90-day probation. Chevalier seconded the motion. Motion passed 5/0.

item #1 Chris White asked for an extension for the Emergency Management survey.
Chair Sanborn asked Powling to contact Margo Ghia at Windham Regional for additional time to be given to complete the survey requests.

 Sanborn called the vote to approve the Administrative Assistants Report. Motion passed 5/0.

 COMMITTEE REPORT
Planning Commissioner Jane Douglas asked if the Selectboard had considered moving forward with developing the Flood Hazard By-Laws for Newfane. At the August 15 meeting, Windham Regional Commission planner Alyssa Sabetto and Planning Commission Chair Estey had given reasons and benefits for Newfane to adopt FEMA-recommended mitigation measures. Golob mentioned that it was a step toward protecting our future.

Golob made a motion to permit the Planning Commission to move forward with developing the Flood Hazard By-Laws. Chevalier seconded the motion. Motion passed 5/0.

Douglas asked if the Selectboard had completed ARPA procedures yet and if funding would be available for the DV Fiber to assist with installation costs for Newfane residents. Golob asked Douglas if she knew the amount of DV Fiber’s request. Douglas responded that it was in the $5,000 range. Douglas will write a proposal for requesting funds and submit this to Selectboard for future consideration.

SCHEDULED MEMBERS OF THE PUBLIC
Town Clerk – Carol Hesselbach provided the Selectboard with recent changes from the Montpelier Board of Liquor Control (BLC). New applicants or those needing to renew their Liquor License; will need to use a portal set up directly with BLC. Montpelier will notify local officials when these applications are up for renewal. There would no longer be a need to sign applications approving the renewals. Municipalities still need to warn a BLC hearing and approve or deny an application. Minutes from the hearing would serve as a record of the process.

UNSCHEDULED MEMBERS OF THE PUBLIC
Nancy Rysz, who resides at 65 Baker Brook Road, needed to get clarification from Selectboard regarding work on her property. She followed up on communication from (USDA-NRCS) United States Department of Agriculture /Natural Resources Conservation Service.
Selectboard members reviewed minutes from September 2021, where a motion was made and voted on to act as the Sponsor for the project for 65 Baker Brook roads.

Discussion ensued:
Golob recommended Jay Wilson review the information and determine a process for the Selectboard to follow. Wilson agreed to contact Ms. Rysz and follow up with the Selectboard.

OLD BUSINESS
ARPA updates – No updates

Cannabis updates – No updates

 Warning for Special Town Meeting –
Discussion
The Retail Cannabis Article I and Integrated Retail Cannabis Article II votes had been incorrectly warned. As such, the Town cannot do a floor vote to approve or deny retail cannabis in Newfane. Voting must happen by Australian ballot, and residents will have normal early voting privileges. Sanborn presented three options for consideration,

  1. Hold the September 20th Special Town Meeting as warned to discuss the two budget-related articles (tax shortage and WINDART appropriation), present the PowerPoint information about the Cannabis articles, and inform the residents that there will be voting by Australian Ballot on the two Cannabis Articles with early voting and date to be determined.
  2. Reschedule the September 20 Special Town Meeting to a new date in October.
  3. Wait until the March Town Meeting.

Fitzpatrick made a motion to keep the September 20 Special Town Meeting as warned, to resolve the tax shortage and the WINDART appropriation and provide the voters with the information on voting by Australian Ballot for the two Cannabis Articles. Chevalier seconded the motion. Motion passed 4/1.

Fitzpatrick made a motion to hold the voting by Australian ballot on October 13 and to allow early voting. Johnson-Aplin seconded the motion. Motion passed 5/0.

 Chevalier made a motion to send new flyers to all Newfane residents outlining the changes for Special Town Meeting, with voting by Australian ballot to take place on October 13 at the Town Office. Golob seconded the motion. Motion passed 5/0.

NEW BUSINESS-
 None

CORRESPONDENCE

  1. The First Congregational Church of Newfane requests West Street and Church Street to be closed during Heritage Festival on Columbus Day weekend.                                                         Fitzpatrick made a motion to approve the request to close the road for Heritage Festival. Chevalier seconded the motion. Motion passed 5/0.

  2. Erica Walch – Asked for clarification on the wording /meaning of the Cannabis questions and the effect of the yes or no vote.
  3. Breeze Verdant – Regarding traffic calming situations and realistic solutions
  4. Windham Central Supervisor Union – Superintendent candidate interview

Golob made a motion to have Chevalier and Sanborn approve pay orders this week. Fitzpatrick seconded the motion. Motion passed 5/0.

 (Attending remotely, Golob, Johnson-Aplin, and  Fitzpatrick withdrew and left the meeting.)

 PAY ORDERS

  1.  Payroll Warrant No #11583                               Amount $    4,632.24
  2.   Payroll Warrant No #11584                               Amount $    5,006.68
  3.   Payroll Warrant No #11585                               Amount $     5,795.21
  4.   Account Payable No # 23005                            Amount $        163.44
  5.   Account Payable No # 23006                            Amount $    935,978.20

 Chevalier made a motion to approve Pay Orders. Sanborn seconded the motion.
Motion passed 2/0.

ADJOURN:
 Chevalier made a motion to adjourn. Meeting adjourned at 8:44 pm.

Respectfully Submitted,
Wannetta Powling
Administrative Assistant

 

 

 

August 1st, 2022, Newfane Board of Liquor Control

Please Note: Newfane will now require Zoom participants to remain muted. If they wish to be recognized, they will need to raise their hand and the Chair will recognize them before being unmuted.

www.zoom.us/joinameeting                  ID: 972 2791 1757                 Passcode: 352680

CALLED TO ORDER:
Angela Sanborn called the BLC to order at 8:04 P.M

BOARD MEMBERS PRESENT:
Chair Angela Sanborn, Vice Chair Ann Golob, Katy Johnson-Aplin (by Zoom), and Mike Fitzpatrick (by phone) Absent:  Jeffrey Chevalier

OTHERS PRESENT:
BCTV Producer Austin Rice and Administrative Assistant Wannetta Powling

REVIEW AND APPROVAL OF LIQUOR LICENSES:
The Black Pearl LLC (Peter Havens) – Wedding Event / Caterer’s License

Fitzpatrick made a motion to approve the license request for a wedding event. Golob seconded the motion. Motion passed 4/0

 ADJOURN:
Golob made a motion to close the Board of Liquor Control at 8:05 P.M. 

 

Wednesday, July 6, 2022 Selectboard Minutes

Newfane will now require Zoom participants to remain muted and will need to raise their hand, the Chair will recognize them before being allowed to unmute due to recent “Zoom Booming.”

https://zoom.us/joinameeting           Meeting ID: 972 2791 1757        Passcode: 352680

BOARD MEMBERS PRESENT:

Angela Sanborn, Jeffrey Chevalier (arrived at 6:06 PM), Katy Johnson- Aplin, Ann Golob (Zoom), and Mike Fitzpatrick (phone).

OTHERS PRESENT:

Doris Knechtel, Beckley Gaudette, Ken Estey, Brian Bashaw from BCTV, & Wannetta Powling, Jay Wilson (phone). By Zoom: Henriette Mantel, Meg Gonzalez, Jane Douglas.

CALL TO ORDER:

Selectboard Chair Angela Sanborn called to order at 6:00 P.M., and Angela Sanborn asked if tonight’s meeting had been warned. Wannetta Powling confirmed that it had been.

ADDITIONS/AMENDMENTS TO AGENDA:    None.

APPROVAL OF MINUTES:

May 27, special meeting. The minutes were not approved because the meeting had been improperly warned (the wrong day had been inadvertently listed).

June 20, Regular Meeting. Mike Fitzpatrick made a motion to accept June 20, Regular Meeting, and Katy Johnson-Aplin seconded. Motion passed 4/0.

Selectboard member Jeff Chevalier arrived at 6:06 PM.

ROAD FOREMAN’S & ROAD COMMISSIONER’S REPORT:

  1. The Arch Bridge walls are being set starting today.
  2. Not much for changes on the Gravel Pit. We are working on finding a design for the stream bed.
  3. I am still waiting on the town attorney for #254 Depot Road to clear the easement certification. We removed some trees for Green Mountain Power to relocate the power lines for construction last week.
  4. The Newfane Hill Cemetery tree cutting has been completed. It looks much better now with the dead ash trees removed.
  5. The meeting for the Newfane Village Pedestrian Scoping study group was held two weeks ago and will continue monthly.
  6. Nothing for updates on the Sand/Salt shed project.

 Mike Fitzpatrick made a motion to accept Road Foreman’s report; Ann Golob seconded. Motion passed 5/0.

Emergency Management Letter

Discussion ensued regarding the request from the Emergency Management Coordinator (Jay Wilson) to upgrade the town’s emergency power generators which would include the following items:

  • NewBrook Fire Department Cost: $ 36,415
  • Town Garage Cost: $ 29,345
  • AED 4-5 Units at $ 1,800 each for Town Office, Williamsville Hall, Garage, NewBrook Fire Department meeting room, and Union Hall.

Replacement of the two Emergency Generators at the two Emergency Shelters (Town Garage and the NewBrook Fire Department) is necessary since the current ones are old and were second-hand when Newfane obtained them.

There is a considerable wait time to receive the generators; the vendors anticipate a 44-week wait until delivery can be made.

Ann Golob made a motion to approve the cost of replacing both Emergency Generators.

Jeff Chevalier seconded. Motion passed 5/0.

The funding source that will be used needs to be tabled until the July 18 meeting, when Treasurer Melissa Brown can attend to add additional clarification.

ADMINISTRATIVE ASSISTANT’S REPORT: 

  • I have met with Jenna Wilson to review the Town Office cleaning needs; she is very pleasant and does the cleaning for other local businesses. Jenna mentioned that her husband has a pressure washer and would be willing and capable of cleaning the outside of the building and doing the windows at least twice a year.

Mike Fitzpatrick made a motion to offer Jenna Wilson the cleaning job with a 90-day trial period. Katy Johnson-Aplin seconded. Motion passed 5/0.

  • I want to thank Walter Hagedorn for looking after our flower gardens here at the Town Office. He stopped in on Thursday the 30th before the Holiday weekend to make things look tended and well cared for.
  • VLCT will be offering training on July 13 at 10 A.M., and I have made copies for you to review. I have registered to explore and understand the responsibilities of our workplace, along with the state and federal legal developments.

Ann Golob asked what type of training was being offered. It is: “Creating a Transgender Inclusive Workplace” with legal updates.

  • In 2024 Newfane will be celebrating its 250th Anniversary. It is a perfect time to start getting the word out about “WONDERFUL NEWFANE.” I want to ask the Selectboard to consider doing a summer series for the community. I understand that this is something Newfane Anew used to do, with music on the common. Some other ideas or suggestions could include
  1. Acknowledge a Town Volunteers/Employee or Business in the Media, Posters, and Town website.
  2. Advertise “Friendly Newfane offers Free Ice Cream” for a few hours/ using a Southern VT Vendor like the Blueberry House.
  3. Face Painting/ Clowns / Jugglers
  4. Mystery Shopper’s / Customer Service, with donated gift certificates as prizes.

Discussion ensued.

The recommendation from the Board was to create a committee and present to the Selectboard plans for promoting the Town of Newfane and the villages of Brookside, South Newfane, Newfane, and Williamsville. Selectboard members Katy Johnson-Aplin and Jeff Chevalier volunteered to get the committee started and look for other residents to join them.

Jeff Chevalier made a motion to accept the Administrative Assistants’ report. Mike Fitzpatrick seconded. Motion passed 5/0.

COMMITTEE REPORT

Listers- Doris Knechtel and Beckley Gaudette presented the Selectboard with the information to set the 2023 FY Municipal Tax Rate.

                                                                  Homestead                                   Non-Residential

FY 2023                 Municipal Tax                  0.5501                                        0.5501                      Education Tax Rate  (Set by State)              1.9191                                         1.5957
TOTAL TAX RATE -FY-2023                        2.4692                                          2.1458
FY 2022 – Municipal Tax                           0.6172                                          0.6172    CL 91.87%
FY 2022 – Education Tax                            1.8849                                         1.6719
TOTAL-FY 2022 Tax Rate                             2.5021                                            2.2891  COD 16.10%

Discussion ensued.

Ann Golob made a motion to accept the 2023 Municipal Tax Rate of 0.5501 %. Katy Johnson-Aplin seconded. Motion passed 5/0.

Planning Commission Chair – Ken Estey provided the Board and those present with an update on what the Commissioners have been working on.

  • Estey said he has been working on additional information for the Newfane Energy Audit and will provide details at a future meeting. An Enhanced Energy Plan needs to be further revised and adopted. This revision was started by Bob McCandless and preempted by COVID.
  • The Tiny House Bylaw amendments are still a big concern for the Planning Commission, and we will seek expert advice to review the plan before presenting it to the Selectboard and the public.
  • Jane Douglas noted that DV Fiber is making significant progress in the Stamford and Whitingham areas, and they will start hanging wire soon. Newfane will not receive fiber cable until the least served regions are connected
  • Ken Estey talked about new rules impacting state funding reimbursement to match FEMA public assistance after a federally-declared disaster. (See addendum at the end of the minutes with more information that was provided by Estey.) The advantage of the change would be to allow a higher rate of reimbursement to the town after a disaster. But to be eligible for the higher rate, the town must agree to certain building restrictions in flood plains as a way to decrease the likelihood of more damage in the future. The building restrictions would not impact existing structures but would limit the future building of some types of structures. Estey plans to investigate the issue more and will then discuss the issue again with the Selectboard to see if this is something the Town wants to move forward with. The Windham Regional Commission is available to work with the Town if we are interested.

SCHEDULED MEMBERS OF THE PUBLIC:   None

UNSCHEDULED MEMBERS OF THE PUBLIC: None

OLD BUSINESS: 

ARPA funding opportunities:

Angela Sanborn and Ann Golob met with consultants from BDCC to discuss the steps that would be involved in setting up a business grant process for Newfane. BDCC recommended looking at the work that has been done in Wilmington with their revolving loan and Dover on their business grant. Sanborn and Golob are following up with people in both towns to get more information and will bring the information back to the Selectboard.

BDCC is hoping to receive a federal grant to work with towns on business development strategies. They should know in about three months and will keep us updated.

One point that was made in the meeting with BDCC was that if the town is looking at how to improve its economic viability, the most important thing we could do is develop our infrastructure, specifically, water treatment, septic, and housing. It is the presence of these three pieces of infrastructure that will do the most to ensure future growth and greater viability.

Golob said she is continuing to work on pulling together information on the next steps for investigating sewers and housing options for the Town. She had a meeting with VLCT in which they shared a wealth of information, people to contact, and additional grants that can be applied for. She will continue working on pulling this information together and will keep the Selectboard updated.

The question came up whether the Town would use ARPA funds to pay bonuses for the town staff.  Golob related a conversation she had with the Treasurer, Melissa Brown, that we have sufficient funds to pay the bonuses from the town’s operating funds and we do not need to use the ARPA funds. We have the excess funds due to receiving a FEMA reimbursement recently. The Treasurer will attend our next meeting and explain this in further detail.

Mike Fitzpatrick raised the issue that he felt strongly that we should not be paying bonuses but rather making pay raises to the road crew in order to ensure that their overtime pay is increased on an hourly basis (paying a bonus would have no impact on their hourly overtime pay). Golob made the point that she had discussed this issue with VLCT and they suggested that in the interest of transparency, it was more appropriate to make a bonus now if that is what we wanted to do and to address pay raises as part of our budget cycle so that any town members who would like to be part of the discussion can do so. Doing it as part of the town budget process also allows us to evaluate the overall impact of the raises on the entire budget as well as to research the prevailing salaries being paid in neighboring towns for other Town staff including listers, treasurer, clerk, zoning administrator, and administrative assistant.

Mike Fitzpatrick left the meeting at 7:42 P.M

Cannabis Law – Katy Johnson–Aplin discussed the key items raised at a recent VLCT meeting on the cannabis legislation and how far the state has progressed in setting up the Cannabis Control Board, and filling open positions at the state level, etc. One issue that had been of concern to her was the safe space required between a retail cannabis business and a school/church. She was surprised to learn that it was only 500 feet.

She then focused on what the town needs to do including establishing our own Town Cannabis Control Board to approve/disapprove any requests for retail sales (which can be in homes or in commercial spaces). Requests for approvals will need to be made by October when the State allows that process to begin. To get ready for this, Katy Johnson-Aplin will figure out the timing when the town can hold an informational session and then a town vote on whether or not to allow the sale of cannabis in Newfane. This will need to be done before October 1st. Johnson-Aplin will also investigate a possible speaker for the informational event who can answer questions more fully.

The question was raised whether we anyone has heard if people in Newfane are interested in establishing retail sales. One Board member was aware of residents who are planning to apply.

The Board discussed having the Selectboard function as the town’s Cannabis Control Board as we do for the Board of Liquor Control.

Katy Johnson-Aplin will bring more information back to the next Selectboard meeting so we can move forward with preparing for the opening of retail sales.

 Williamsville Hall – no updates.

NEW BUSINESS:  None

CORRESPONDENCE:

 Assistant Judge Lamont Barnett – Sent an e-mail asking if the Town of Newfane had any interest in a long-term lease of the Sheriff’s office.

The Selectboard asked the Administrative Assistant to contact Assistant Judge Barnett and invite him to a Selectboard meeting for further discussion.

 Heather Blunk – Windham County Natural Resources Conservation District sent a letter offering,

“We have received a grant to provide outreach and education programming aimed at providing invasive species assessments to Windham County in town forests, public parks, and other public green spaces. I am wondering if Newfane would be interested in working with us to provide invasive support to your town-owned land.”

The Administrative Assistant will contact Blunk and find the time when Katy Johnson-Aplin and Jeff Chevalier would be able to meet and gather additional information to bring back to the other Board members. Gloria Cristelli and Jay Wilson will also be copied to see if they would like to attend.

Elizabeth Devane sent an email requesting a letter of support from Newfane. She wrote, “My name is Lizzie Devane – my husband Jon and I own a small gourmet mushroom farm in Newfane. We applied for CIP funds to support the expansion of our workspace to produce more mushrooms. The state agency of commerce and community development has requested more information before determining if we are eligible for funding.” As part of her application, a letter of support from the town is required. Unfortunately, the request was received too late for the town to provide the letter.

It was agreed that the Administrative Assistant will contact Devane to see if she was able to get more time from the state to provide the letter of support.

Ann Golob made a motion that if there is time to submit a letter then to give the Selectboard Chair permission to go ahead and provide the letter. The motion was seconded by Katy. Motion passed 4/0.

 Ann Golob made a motion to suspend the Selectboard meeting and to open the Board of Liquor Control. Katy Johnson-Aplin seconded. Motion passed 4/0. Selectboard suspended at 7:56 P.M.

BOARD OF LIQUOR CONTROL:  See posted minutes

 Katy Johnson –Aplin made a motion to re-open the Selectboard Meeting at 8:00 P.M.  Ann Golob seconded.

After the Board of Liquor Control closed, Ann Golob, who attended remotely, left the meeting at 8:00 P.M. 

PAY ORDERS:

1.       Payroll Warrant No# 11575                         Amount $   4,239.10
2.       Payroll Warrant No# 11576                          Amount $   6,468.63
3.       Accounts Payable No# 22028                       Amount $   27,368.11

Angela Sanborn made a motion to approve pay orders. Katy Johnson-Aplin seconded the motion. Motion passed 3/0.

ADJOURN:   Jeff Chevalier made a motion to adjourn. Meeting adjourned at 8:10 P.M.

Respectfully Submitted,
Administrative Assistant
Wannetta Powling

ADDENDA

Emergency Relief and Assistance Fund (ERAF) provides State funding to match FEMA Public Assistance after federally-declared disasters.  Federal taxpayers reimburse eligible public costs at 75%.  The State typically contributes half the required 25% non-federal match for approved projects. Under the new ERAF rule, which went into effect October 23, 2014, Towns have 24 months to adopt the required mitigation measures to maintain the State cost-share for FEMA Public Assistance grants. Towns that adopt higher standards can achieve a higher percentage of state funding for post-disaster repair projects – from 12.5% to 17.5%. Towns that have not adopted the basic set of measures will see a decrease in the State match, from 12.5% to 7.5%. Thus, the State contribution toward the local match requirement will vary from 7.5% to 17.5% of the total project costs, depending on the recommended mitigation measures’ adoption level.

Needed for ERAF compliance:

  1. Adopt or take steps toward the adoption of a flood hazard bylaw adequate to secure participation in the National Flood Insurance Program (NFIP);
  2.  Adopt the most recent Agency of Transportation Town Road and Bridge Standards (annually certify adopted standards that meet or exceed the current standards);
  3. Adopt and maintain a Local Emergency Operations Plan (adopt annually after town meeting); AND
  4. Adopt a Local Hazard Mitigation Plan – Adopt a FEMA- approved local plan (valid for five years).
    Or, a draft plan has been submitted to FEMA Region 1 for review. 17.5% – eligible communities also:
  5. Adopt a river corridor protection bylaw that meets or exceeds state model regulations and guidelines; OR
  6. Maintain an active rate classification under FEMA’s NFIP Community Rating System (CRS), including activities that prohibit new structures in mapped flood hazard areas.

After a declared disaster, the damage to public infrastructure, including roads and culverts, may approach a million dollars.  Here is how the cost of damage will be carried by federal, State, and municipal taxpayers:

7.5% ERAF Rate 12.5% ERAF Rate 17.5% ERAF Rate
Federal Share $750,000 $750,000 $750,000
State Share $75,000 $125,000 $175,000
Municipal Share $175,000 $125,000 $75,000
100% of $1,000,000 $1,000,000 $1,000,000 $1,000,000

Why Change the Rule?

According to state officials, implementing the new rule will result in long-term savings to both the State and municipalities. After a natural disaster, many municipalities fail to implement much-needed hazard mitigation measures that would minimize or eliminate future damages when rebuilding or repairing roads, bridges, culverts, and public buildings. Consequently, the municipality increases its exposure to future flooding, which may result in recurring and higher repair and maintenance costs. The intent of the mitigation measures required by the new ERAF rule is to minimize economic losses during floods by improving local resilience to future flooding. Additional advantages may include enhanced public safety, floodplain and river corridor protection, and improved water quality.

 

June 1st 2022 Newfane Selectboard Special Meeting Minutes

NEWFANE SELECTBOARD SPECIAL MEETING MINUTES

Wednesday June 1, 2022, 12:00PM via Zoom

 

BOARD MEMBERS: 

Angela Sanborn (Zoom), Ann Golob (Zoom), Katy Johnson-Aplin (Zoom), and Jeffrey Chevalier (phone).

Absent: Michael Fitzpatrick

 

OTHERS PRESENT:

 Wannetta Powling (Zoom).

 

CALL TO ORDER:

The meeting was called to order at 12:04 pm by Selectboard Chair Angela Sanborn.

 

This meeting is being called to clarify the decision from Executive Session and to vote on several items.

Ann Golob made a motion to give the Road Crew, Steve, Mike, and Mike a $6,000.00 bonus to be paid out $500.00 a month beginning July 1, 2022, through June 1, 2023. Katy Johnson-Aplin seconded the motion. Motion passed 4-0.

Jeffrey Chevalier made a motion to give Wannetta Powling a $1,000.00 bonus to be paid out in a one lump sum on July 1, 2022. Katy Johnson seconded the motion. Motion passed 4-0.

Katy Johnson-Aplin made a motion to give Merle Tessier a $500.00 bonus to be paid out in a one lump sum on July 1, 2022. Jeffrey Chevalier seconded the motion. Motion passed 4-0.

Previously voted on at the May 27, 2022, Special Meeting – Angela Sanborn made a motion to give Jay Wilson an $8,000.00 bonus to be paid out in monthly increments beginning July 1, 2022, through June 1, 2023. Mike Fitzpatrick seconded the motion. Motion passed 4-0.

There will be further discussions on giving bonuses to the Town Clerk, Treasurer, and Listers.

These bonuses are being given to Town Employees/Elected Employees from the ARPA funds.

Jay wanted me to bring up that there was enough money to purchase another radar sign at the South end of the Village of Newfane. The sign is approximately $3,100.00.

Ann Golob made a motion to purchase the radar sign. Jeffrey Chevalier seconded the motion. Motion passed 4-0.

 

Adjourn – Motion to adjourn made by Ann Golob at 12:15pm.

 

Respectfully Submitted,

Angela L. Sanborn, Chair