Category Archives: Minutes

Selectboard Regular Meeting Agenda Monday, October 3rd, 2022, @ 6 pm

Please Note: Newfane will now require Zoom participants to remain muted. If they wish to be recognized, they will need to raise their hand, and the Chair will recognize them before being un-muted.

www.zoom.us/joinameeting            Meeting ID: 972 2791 1757                 Passcode: 352680

THERE WILL BE NO TRAFFIC CALMING UNTIL THE OCTOBER 17TH AGENDA

  • CALL TO ORDER
  • CONFIRM MEETING WAS PROPERLY WARNED
  • ADDITIONS/AMENDMENTS TO THE AGENDA
  • APPROVAL OF THE MINUTES                                                                                                               September 19th, 2022, Regular Meeting
    September 19th, 2022, Board of Liquor Control
  • ROAD FOREMAN’S & ROAD COMMISSIONER’S REPORT
    1. Open the Bids for #44 Roy Brook RD. Bridge
  •  ADMINISTRATIVE ASSISTANT’S REPORT
  • COMMITTEE REPORT   
    1. Listers – Town-wide Reappraisal Bid
    2. Listers – Budget Request                                                                 
  • SCHEDULED MEMBERS OF THE PUBLIC (5-7minutes)              
    1. Director of Development, Marketing & Community Relations                                            Andrea Seaton – Grace Cottage Family Health & Hospital
    2. Director Samantha Prince – Windham County Safe Place
  • UNSCHEDULED MEMBERS OF THE PUBLIC
  • OLD BUSINESS
    1. ARPA Updates – Ann Golob, Angela Sanborn
    2. Cannabis Updates – Katie Johnson-Aplin
    3. Financial Data Transparency Act 2022 – Katie Johnson-Aplin
  • NEW BUSINESS.
    1. Discussion on Changing Town Meeting Date and Time
  • EXECUTIVE SESSION
        1. The evaluation of an employee, Title 1 V.S.A. § 313(a)(3).
  • CORRESPONDENCE
  • PAY ORDERS
  • ADJOURN

Board of Liquor Control Monday September 19th, 2022

www.zoom.us/joinameeting                     ID: 972 2791 1757                 Passcode: 352680

CALLED TO ORDER:
Angela Sanborn called the BLC to order at 8:29 P.M

BOARD MEMBERS PRESENT:
Chair Angela Sanborn, Vice Chair Ann Golob, Katy Johnson-Aplin, and Mike Fitzpatrick (by phone)
Absent:  Jeffrey Chevalier

OTHERS PRESENT:
BCTV Producer Brian Bashaw and Administrative Assistant Wannetta Powling

REVIEW AND APPROVAL OF LIQUOR LICENSES:

  1. Putney Mountain Winery Special Event – Newfane Heritage Festival

Fitzpatrick made a motion to approve Putney Mountain Winery Special Even request for the Newfane Heritage Festival.  Golob seconded the motion.
Motion passed 4/0

 ADJOURN:

Golob made a motion to close the Board of Liquor Control at 8:31 P.M.  Fitzpatrick seconded the motion.

Motion passed 4/0

 

 

 

 

Regular Meeting Tuesday, September 19, 2022-

  Zoom Meeting   https//zoom. Us/join         Meeting ID:  972 2791 1757   Passcode:  352680

BOARD MEMBERS PRESENT:
Angela Sanborn, Ann Golob, Katy Johnson- Aplin, and Mike Fitzpatrick (phone)
Absent: Jeffrey Chevalier

OTHERS PRESENT:
In-Person – Sheriff Mark Anderson (Windham County Sheriff), Sergeant Chris Norton, Breeze Verdant, Christine White, Gayle Robertson, Nancy Rysz, Brian Bashaw (BCTV), and Wannetta Powling (Administrative Assistant).

Zoom –Jay Wilson (Road Foreman), Carol Hesselbach (Town Clerk), Jane Douglas (Planning Commissioner), Diana Urbaska, Lance Lindgren, Ann Landenberger.

CALL to ORDER:   The meeting was called to order at 6:00 pm by Selectboard Chair Angela Sanborn. It was confirmed that the meeting had been properly warned by Wannetta Powling.

ADDITIONS/AMENDMENTS TO AGENDA:  
Katy Johnson-Aplin asked to add the proposed legislation impacting financial reporting of all municipalities currently in Congress as part of the new defense bill titled the “Financial Data Transparency Act of 2022.” It was agreed to move this into “New Business.”

TRAFFIC CALMING-
Sheriff Mark Anderson and Sergeant Chris Norton from the Windham County Sheriff’s Office (WCSO) were asked to join the discussion regarding traffic enforcement options.

WCSO averages the hours of patrol over multiple months rather than strictly providing the contracted 17.5 hours per month. Using this strategy helps to increase the patrols when and where they would best serve the Town.   It was discussed that patrols schedule could be changed to cover increased traffic during ski season, for example, especially on Fridays and Sundays when traffic is moving through the villages going to and from the ski areas.

At the end of FY 2022, the contracted hours were reviewed; there was a credit of $500.  This was discussed at the time and it was agreed to add it to the new 2023 FY providing a budget of $12,900

The question was asked about what strategies the Sheriff would recommend to address the increased speeding.

Anderson spoke of three legs of a stool: Education, Engineering, and Enforcement that need to work together to be the most effective. In the past three months, approximately 40 cars were stopped for speeding, and tickets were issued.  Anderson said that of those individuals stopped and were only given a warning, they would tell three people. However, if a ticket is issued it is more likely that those individuals would end up telling ten other people, who in turn spread the word thus multiplying the number of people who now know that there are patrols in the area and speeding is being enforced.

Sheriff Anderson mentioned that he is working on a “Model” to offer a 24-hour service for other Towns that don’t have their own police force. If multiple towns are interested in discussing this approach, Anderson felt that an affordable plan could be put in place. He is planning to distribute an email with the “Model” outline and is willing to set up another meeting for those interested in hearing more about this approach.

Sanborn confirmed that members of VTrans would be invited to join the discussion of “Newfane Traffic Calming” discussions and we hope they will attend the October 17th meeting.

Please note: Traffic Calming will NOT be on the agenda for the October 3rd Selectboard meeting.

APPROVAL OF MINUTES:
September 6th, 2022, Special Meeting
Golob made a motion to approve the September 6th Special meeting minutes. Johnson- Aplin seconded the motion.
Motion passed 4/0.

 ROAD FOREMAN’S & ROAD COMMISSIONER’S REPORT:

  1. There is no update on 254 Depot Rd easement.
  2. The Arch Bridge drainage on the Depot Rd side is all in, one of the wing walls on the Williamsville side was poured this morning. The temporary bridge under the arch has been removed; work is progressing at this point.
  3. We had a meeting for the sand/salt shed last week and the plan is for Bell Engineering to update the plans and we would meet with Ron Bell the following week. The hopes are that we get everything corrected at the same time so they can be reviewed and put out to bid.
  4. We are looking for places to dump fill in the South Wardsboro Rd. area if anyone is looking for some fill, please contact the garage.
  5. I have reached out to the dam people at the state several times with no luck. At this point we will have to put off the spillway work until next year. I contacted Scott Jenson; it was mentioned that there is currently a delay on the repairs ETA 2023-2024 before repairs will begin.
  6. We have a problem on Bridge #44 that the bridge inspectors found while doing the biennial inspection. I have sent out a proposal for repair. We have currently closed it to any truck traffic until we can get it fixed. The bridge inspectors are tentatively coming tomorrow to look at the first bridge #41 off Baker Brook to do the inspection. Bridge #41 is in poor condition, and we have finally got it moved up on the state list for replacement, but we are still a bit off from getting money for it.
  7. NewBrook Fire Department would like permission to use the Town Office, again as we have before during the Columbus Day Coin-Drop.

Discussion:
#6 We have been given a quote from Renaud Bros. on the repairs to Roy Brook RD Bridge.  It is necessary to have the work completed before winter. Currently, it has been restricted to car traffic only.  Homeowners are being asked to have fuel deliveries delayed, until after repairs are completed. The Selectboard will be following the purchasing policy and are inviting contractors to submit their bids until 3 P.M on October 3rd, with the qualifying bids opened during the regular Selectboard meeting.

#4 Golob asked for clarification on the “Dumping of Fill” and if there were any updates on the gravel pit.
Wilson explained that the “Fill” is from cleaning out the ditches along the roadways, with a combination of sticks, sand, and rocks. This is not considered quality road material and cannot be used in road repairs. It is fine to be used to fill in holes or depressions or other areas of lawns that will then be covered with sod. Wilson clarified that he maintains a list of homeowners that would like to receive available fill. If anyone else is interested they should contact the Road Foreman to be added to the list.

Regarding the gravel pit, Bill Jewell is still working on establishing a less costly stream bank to meet the Act 250 requirements since the pit is only expected to open for 3-4 months out of the year. Sound testing for noise outside of the pit has not yet been completed.

#7 Fitzpatrick made a motion to approve NBFD using the office as headquarters for the Coin-Drop. Johnson-Aplin seconded the motion.
Motion passed 4/0.

Fitzpatrick made a motion to approve the Road Foreman’s Report. Golob seconded the motion.
Sanborn called the vote to approve the Road Foreman’s Report.
Motion passed 4/0. 

Follow-Up

 Wilson had been asked to review the issues from the failed remediation following Hurricane Irene at the Rysz’s property. Newfane has agreed to be the sponsor for the project which includes managing the bidding process, overseeing the work, and receiving grant money from the government agency or FEMA.

Wilson had spoken with Bob Thompson State Conservation Engineer, USDA-NRCC. After getting additional facts clarified, it was recommended that the Selectboard proceed with sending a letter to NRCC agreeing to be the sponsor once again. NRCC will cover the cost of the project 100%.  When the work is completed, the recommendation is to have the Town Attorney draw up an agreement to transfer the responsibility of maintenance to Mrs. Rysz, releasing the Town of any further obligation.

Design engineers from NRCC will plan to visit the location and draw up plans for remediation. They expect that the work will be done next year. River engineers only allow working in the water between the dates of June 15th through October 15th.

Fitzpatrick made a motion to send the Letter for Sponsor to NRCC and get things moving.  Golob seconded the motion.

Mrs. Rysz was very appreciative of the efforts of Mr. Wilson and thanked everyone. Golob mentioned that she wanted to caution Rysz that she may need to temper her expectations, and that from information that was given the NRCC may not be planning to do as much work as she feels is required to safeguard her property.

(Chair Sanborn had to leave the room briefly; Vice Chair Golob took over.)

Golob called for the vote. Motion passed 3/0.

(Sanborn returned.) Sanborn asked for the Admin. to draft the letter and send to the chair for approval.

 ADMINISTRATIVE ASSISTANT’S REPORT: 

  1. I have spoken with Deborah Luskin today and provided her with the necessary information she requested – for tomorrow’s Special Town Meeting. I’m not aware of who will be presenting the Cannabis PowerPoint that Katie has created for informational purposes. I know that Ann had presented the information for the Gravel Pit, and it was very successful. Do you have any insight on this, so that we are prepared?
  2. Tuesday afternoon Sullivan, Powers completed the Town audit, for FY 2022 a copy of their report will be in the 2022 Town Report.
  3. Because we are not starting the Budget season until November 7th this will have an in- pact on the number of appointments for appropriations that need to be scheduled at our regular meetings. There were 28 appointments last year, the dates below are the Monday that we must start and complete the budget process. To get the Town Report to the printers ASAP and they need to be mailed to residents by February 15th.

Regular meetings                                                    Budget meetings
11/7                                                                                       11/14
11/21                                                                                     11/28
12/5                                                                                       12/12
12/19                                                                                     12/26

Follow up
Green Mountain Cleaning toured our Office on Thursday and had scheduled Tuesday as the start date. The next morning, she emailed saying that she had overbooked and was no longer available to clean for us.   Do you have any recommendations?

Discussion:
#1. Tomorrow will be the Special Town Meeting at the Fire Department; the Admin. was asked if she could run the PowerPoint presentation.  Golob ask to clarify that the only articles that will be voted on will be, the transfer of the Surplus funds to cover the tax bill shortage and the WINDART appropriation.
Town Clerk Carol Hesselbach informed the Selectboard there would be members from the Board of Civil Authority (BCA) to check in registered voters and they would also be available if there was a call for a paper ballot during the voting.

#3 Discussion of the dates for budget season.
Golob made a motion to remove December 26th, because the November 1st date had been added to the schedule at the last meeting. Fitzpatrick seconded the motion. Motion passed. 4/0.

Fitzpatrick made a motion to approve the Administrative Assistant’s Report. Johnson-Aplin seconded. Motion passed 4/0.

COMMITTEE REPORT
None
SCHEDULED MEMBERS OF THE PUBLIC
None
UNSCHEDULED MEMBERS OF THE PUBLIC
None 

OLD BUSINESS
ARPA Updates– Golob noted that she had been advised by VLCT to apply for various state grants to begin work on some of the issues that Newfane wants to pursue before using our ARPA funds. Therefore, she made a motion to ask for approval to begin working on a Municipal Planning Grant to focus on our need for more housing. If the Selectboard approves the motion, she will bring it to the Planning Commission for their approval as well. Both bodies are required to approve the grant before it is submitted.

Fitzpatrick made such a motion. Johnson-Aplin seconded the motion.
Jane Douglas (Planning Commission) was in favor of this effort. Golob agreed to be the contact person for the process.
Sanborn called the vote.  Motion passed 4/0.

Additionally, VLCT will be announcing this week the procedures to allow ARPA funds to be transferred into a Town General account allowing the Town to use our own procurement policies rather than the ones dictated by the Federal Government.  When the procedures are received, they will be reviewed with the Treasurer and Golob will bring it to the next Selectboard meeting to be approved.

Regarding business development grants, BDCC is still waiting on the application process to hire additional staffing for municipal support of business plans that was spoken about in previous meetings.

Cannabis Updates – Johnson-Aplin mentioned that there will be notes from two recent Cannabis Trainings and they will be shared as soon as they are compiled. The meetings focused on the relationship of the Town Cannabis Control Board and the Zoning.

The Administrator was asked to contact VLCT to determine if there is a specific time frame for when an “Informational Meeting” before the vote by Australian Ballot is held.  Or, can it be included as an item on the Agenda at a Regular Selectboard meeting?  Selectboard asked to be notified ASAP with their response.

 Flood Hazard By-law Update – No updates.
(Remove until Planning Commission is ready to present.)

IDEAL Program offered by Vermont’s Office of Racial Equity– Ann Golob attended the informational meeting, The purpose is to bring members of municipalities together to work on similar issues they are facing related to diversity, equity and inclusion. Each municipality was asked to propose the issue they would like to focus their work on, such as housing inequities, policing, or creating greater inclusivity. The program requires a long-term commitment and a great deal of work on a monthly basis from at least 2-3 members of the town government. To Golob, the degree of commitment felt more than what she could commit to. The IDEAL program has no end date; participants who are accepted into the program are expected to continue to be part of the work for multiple years. On the other hand, a similar program offered by VLCT is six months in duration and covers similar materials, and has similar aims. The application process for the VLCT program has ended but Golob suggested that we review the application the next time it becomes available.

 Nancy Rysz property- previously discussed in Road Forman’s Report.

 NEW BUSINESS – Johnson-Aplin wanted the Selectboard to be aware of the “Financial Data Transparency Act of 2022;” information about the act was included in a recent National League of Cities email.  It is a new piece of legislation to fix a problem that many feels does not exist. According to the article, it would require local governments to come into compliance with new financial reports standards by 2027 which could cause the loss of older information. Additionally, the expense would be paid by each Municipality to cover the resources, software, and consultants.

The article asks readers to contact our Senators and urge them to remove this mandate from the National Defense Authorization Act (NDAA.) Golob suggested that Johnson-Aplin reach out to our two Senators and VLCT to clarify whether this particular piece of legislation impacts Vermont since we have a statewide system, Nemric, that is used for financial reporting.

Updates on this item will be added to Old Business on future agendas.

EXECUTIVE SESSION: The evaluation of an employee, Title 1 V.S.A. § 313(a)(3).
Golob made a motion to go into Executive Session at 8:03 P.M. Johnson-Aplin seconded the motion.  Motion passed unanimously 3/0.

The connection was lost and re-established with Fitzpatrick.
Fitzpatrick made a motion to come out of the Executive Session at 8:21 P.M. Golob seconded the motion.
Motion passed unanimously 4/0.

A plan will be put in place to discuss with the employee the decision of the Board.

CORRESPONDENCE
None

Before going into Pay orders – Chair Sanborn asked to suspend the Selectboard meeting at 8:29 P.M to open the Board of Liquor Control.
Fitzpatrick made a motion to open the Board of Liquor Control (BLC) at 8:29 P.M. Golob seconded the motion.
Motion passed 4/0.
See the BLC Minutes.
Golob made a motion to close the BLC at 8:31 P.M. Fitzpatrick seconded the motion.  Motion passed 4/0.
Johnson-Aplin made a motion to return to the Regular Selectboard Meeting at 8:31 P.M Fitzpatrick seconded the motion.
Motion passed 4/0.

Sanborn noted that a resident had raised a question about how pay orders are handled by the Selectboard and asked why we did not stay on camera to discuss them. A discussion followed explaining that this has been the habit of the Board going back as many years as anyone could remember. Unlike some Boards, Newfane’s Selectboard divides up into teams and reviews the payroll and the accounts payable. We do not review and discuss each item as a whole Board. The Board checked with VLCT and confirmed that there is no legal requirement to stay on camera. The question was also asked whether the Selectboard was going into Executive Session to discuss pay orders and it was clarified that we do not.

Sanborn added that is any resident has a question about our process, please reach out to our Administrative Assistant with your concerns.

(Attending remotely, Mike Fitzpatrick withdrew and left the meeting at 8:32 P.M.)

 PAY ORDERS
1.      Payroll Warrant No. #11586               Amount $    6,963.89
2.      Account Payable No. #23007             Amount $ 52,917.95

Golob made a motion to approve Pay Orders. Johnson-Aplin seconded the motion. Motion passed 3/0.

ADJOURN:
Golob made a motion to adjourn. Meeting adjourned at 8:40 pm.

Respectfully Submitted
Wannetta Powling, Administrative Assistant

Selectboard Agenda Regular Meeting September 19th, 2022, @ 6 pm

Monday, September 19th, 2022, @ 6 pm

Please Note: Newfane will now require Zoom participants to remain muted. If they wish to be recognized, they will need to raise their hand, and the Chair will recognize them before being un-muted.

www.zoom.us/joinameeting                           ID: 972 2791 1757                        Passcode: 352680

  • CALL TO ORDER
  •  CONFIRM MEETING PROPERLY WARNED
  • ADDITIONS/AMENDMENTS TO THE AGENDA                                                                                         
  • TRAFFIC CALMING
    1. Sheriff Mark Anderson
  • APPROVAL OF MINUTES                                                                                                                              September 6th, 2022, Special Meeting
  • ROAD FOREMAN’S & ROAD COMMISSIONER’S REPORT                                                                                                                                                                                                                                   
  • ADMINISTRATIVE ASSISTANT’S REPORT                                                                                                                             
  • COMMITTEE REPORT  
  • SCHEDULED MEMBERS OF THE PUBLIC                                                                                                                  
  •  UNSCHEDULED MEMBERS OF THE PUBLIC
  • OLD BUSINESS                                                                                                                                             
      1. ARPA Updates
      2. Cannabis Updates
      3. Flood Hazard By-law Update
      4. IDEAL program offered by Vermont’s Office of Racial Equity – Ann Golob.
      5. Nancy Rysz property.
  • NEW BUSINESS                                                                                                                                                         
  •  EXECUTIVE SESSION                                                                                                                                                      The evaluation of an employee, Title 1 V.S.A. § 313(a)(3).
  • CORRESPONDENCE                                                                                                                                                                                                                        
  • PAY ORDERS – Discussion on how pay orders and payroll are done.
      1. Payroll Warrant No #11586                        Amount $    6,963
      2. Payroll Warrant No #115**                        Amount $    ***
      3. Account Payable No # 230**                      Amount $    ***
      4. Account Payable No # 220**                      Amount $    ***
  •  ADJOURN

 Board of Liquor Control

    1. Putney Mountain Winery Special Event.

Selectboard Minutes Special Meeting Tuesday, September 6, 2022

Zoom Meeting   https//zoom. Us/join         Meeting ID:  972 2791 1757   Passcode:  352680

BOARD MEMBERS PRESENT:

Angela Sanborn, Jeffrey Chevalier, Ann Golob (Zoom), Katy Johnson-Aplin (Zoom), and Mike Fitzpatrick (phone).

OTHERS PRESENT:
In-Person – Carol Hesselbach (Town Clerk), Jane Douglas (Planning Commissioner), Christine White, Margot Mayor, Archer Mayor, Chris Triebert, Carol Ross, Nancy Rysz, Austin Rice (BCTV), and Wannetta Powling (Administrative Assistant).

Zoom –Jay Wilson (Road Foreman), Walter Dadik (DRB), Diana Urbaska, Lance Lindgren, Steve Levine, Lynn Forrest, Deborah Luskin, Phoebe Connelly, Henriette Mantel, Patricia Smith, Dale Stevens, Tony Leonard, Patty Johnson.

CALL TO ORDER:
The meeting was called to order at 6:00 pm by Selectboard Chair Angela Sanborn.

ADDITIONS/AMENDMENTS TO AGENDA:  
Ann Golob mentioned they needed to discuss Nancy Rysz’s property in “Old Business” or in the Unscheduled Members of the Public.

TRAFFIC CALMING-
Jay Wilson was the first person in the series to discuss the Traffic Calming options for the town. Wilson brought everyone up to date on the changes made in the past few years to update speed limits and adjust the size of signs to ensure that they meet regulations. Newfane currently has five electronic speed signs at various locations around Town. The signs can provide many report options; this information is collected and at a later time we can review reporting preferences.

Over the past years, speed bumps have been introduced in many locations around Vermont. Wilson had spoken with the Town of Manchester where they have tried inverted speed bumps; Golob had spoken with Brattleboro about their experience with regular speed bumps.  In Manchester, the public works manager did not feel the bumps were having a significant impact on reducing speeds. In Brattleboro, the public works manager reported that the noise had a strong impact on the quality of life of the nearby residents and the bumps were recently removed from around Memorial Park due to the complaints. They are looking at other traffic calming options.
In Newfane, we can decide to add speed bumps to a town-owned road, but Depot and Dover Road are federal corridors, and permission is required to pursue bumps on these roads. The plan is to request that VTrans give us a firm decision on whether this is an option for Dover Road.

Newfane Village has a meeting this Thursday evening, September 8, to discuss their plans for installing sidewalks and crosswalks along the Route 30 Corridor.
Everyone is encouraged to attend.

Golob noted that even if we can install bumps and we decide we want to, they are only usable in the non-winter months. We do not have time to get them installed before this winter. Therefore, we have some time to investigate this further, clarify if we can install them on Dover Road, and do some “testing” of the noise from the bumps at other locations around the county.

Sanborn confirmed that Sheriff Mark Anderson will be at the September 19 meeting to discuss Enforcement.

APPROVAL OF MINUTES:

  1. August 15, 2022, Regular Meeting

Golob made a motion to approve the August 15 regular meeting minutes. Johnson- Aplin seconded the motion.
Discussion
Golob asked for corrections and clarification on pages four and five.

  • Karen Astley’s comments should be amended to read, “Astley reviewed the funds owed to the town by FEMA from the July 2021 storm that has not yet been received as well as other funds the town has from ARPA and our capital funds.”
  • Dennis Wiswall – Correction to remove the double negative to properly reflect his intention “that this money should not be considered surplus.”
  • Golob – mentioned that BDCC – not WRC – is waiting to see if they would receive a Federal Fund to hire staff that would be able to assist Towns with Community Economic Development planning.
    Golob made a motion to approve the August 15 minutes as amended. Chevalier seconded the motion.  Motion passed 5/0.

 August 23, 2022, Informational Meeting.

Fitzpatrick made a motion to approve the August 23 Informational minutes. Johnson- Aplin seconded the motion.
Discussion:
Golob “I would recommend that more details be added to reflect a more informative account of the events of the meeting.”
Sanborn asked for assistance in revising the minutes.
Golob asked if the Admin could review the BCTV videotape of the meeting for editing the minutes.
Sanborn called the vote to approve the August 23 Informational Meeting.
Motion passed 5/0.

  1. August 29, 2022, Special Meeting
    Golob made a motion to approve the August 29 Special minutes. Fitzpatrick seconded the motion.
    Motion passed 4/1. Chevalier abstained.

 ROAD FOREMAN’S & ROAD COMMISSIONER’S REPORT:

  1. The easement statement for 254 Depot Rd is the hands of the state ROW people. We are waiting to see if they will approve it.
  2. The Arch Bridge had cement poured at both ends, and once cured, it will be backfilled further.
  3. The Sand/Salt shed is waiting for Bell Engineering to update the bid documents so it can go out to bid this fall.
  4. Hartgen has finished the Archeological study for the gravel pit.
  5. Everett Hammond engineer has looked at the seasonal streambed and going to make a recommendation for stabilizing the streambed.
  6. Vermont Protective Coating has one section ready for paint and grease and is cleaning the next two sections on Monroe Bridge.
  7. I am still awaiting Ben Green, the state Dam inspector, to comment on the plan we have for Kenny Pond dam. I’ve reached out to him again.
  8. We have an engineering proposal for the Loop Road box culvert; once we have the design and estimate, we can look for money to replace the culvert.
  9. I have a proposal for the Excavator to discuss with the board.

Golob made a motion to approve the Road Foreman’s Report. Johnson-Aplin seconded the motion. Motion passed 5/0
Discussion:
 item #4: there are three mounds however they fall within the area that will be maintained for a berm and will not be disturbed by the gravel pit. Jewell will review and make a recommendation regarding the archaeological findings. 

 item #5: Wilson confirmed that funds were available in the Bridge account that can be used to cover the cost of the engineer. Since the culvert is a type of structure it is acceptable to use the Bridge account for these expenses. It was discussed whether we needed to do an RFP for bids, but Wilson explained that engineering services (and all professional service contracts) are exempt from the Purchasing Policy.
Golob made a motion to accept the recommendation of Hammond Engineer for $23,000. Chevalier seconded the motion. Motion passed 5/0.

 item #9: Wilson had spoken with Caterpillar regarding the problems with our current excavator being too large to maneuver in and out of the roads with the current increased traffic. I smaller excavator would be preferable. Caterpillar has offered that they would exchange the large, wheeled excavator for a new smaller one and rewrite the lease to keep the same payment amounts spread over seven years (we currently have seven years left on our ten-year lease). the remaining seven-year lease keeping the payments the same. 

 Fitzpatrick made a motion to approve the exchange for a new smaller excavator and rewrite the remaining seven-year lease. Golob seconded the motion. Motion passed 5/0.

Sanborn called the vote to approve the Road Foreman’s Report. Motion passed 5/0. 

ADMINISTRATIVE ASSISTANT’S REPORT: 

  1. The Town of Newfane is updating its Local Hazard Mitigation Plan. As part of this process, the committee working on the plan has a short survey available for all our residents; you can stop in at the Town Office or go to the Town Website; the survey will be open until Friday, September 9, 2022.
  2. On Wednesday, September 14, there will be two-hour training for “Regulating Cannabis: What Vermont Municipal Officials Need to Know” and then on Thursday, September 22, “Municipal Budgeting and Capital Planning,” will be held. If you would like to attend, let me know after the meeting.
  3. Would you like to start the Budget planning on (Monday) October 24?

Follow up
The Town Office has not had a cleaning service since March. What would the Selectboard like to suggest?

Previous efforts & information

  • Integrity Cleaning (Christine Cloutier) from Wardsboro no longer has time.
  • On August 12, Green Mountain Cleaning was willing to clean for $50 per hour, with no window washing.
  • Masteller Cleaning will not give a rate until after (Jenna Wilson’s) maternity leave is over.

Johnson- Aplin made a motion to approve the Administrative Assistant’s Report. Chevalier seconded the motion.

 Discussion:
item #3 Fitzpatrick made a motion to start the Budget season on Tuesday, November 1. Chevalier seconded the motion.
Motion passed 5/0.
 Fitzpatrick made a motion to offer the Town Office cleaning to Green Mountain cleaning with 90-day probation. Chevalier seconded the motion. Motion passed 5/0.

item #1 Chris White asked for an extension for the Emergency Management survey.
Chair Sanborn asked Powling to contact Margo Ghia at Windham Regional for additional time to be given to complete the survey requests.

 Sanborn called the vote to approve the Administrative Assistants Report. Motion passed 5/0.

 COMMITTEE REPORT
Planning Commissioner Jane Douglas asked if the Selectboard had considered moving forward with developing the Flood Hazard By-Laws for Newfane. At the August 15 meeting, Windham Regional Commission planner Alyssa Sabetto and Planning Commission Chair Estey had given reasons and benefits for Newfane to adopt FEMA-recommended mitigation measures. Golob mentioned that it was a step toward protecting our future.

Golob made a motion to permit the Planning Commission to move forward with developing the Flood Hazard By-Laws. Chevalier seconded the motion. Motion passed 5/0.

Douglas asked if the Selectboard had completed ARPA procedures yet and if funding would be available for the DV Fiber to assist with installation costs for Newfane residents. Golob asked Douglas if she knew the amount of DV Fiber’s request. Douglas responded that it was in the $5,000 range. Douglas will write a proposal for requesting funds and submit this to Selectboard for future consideration.

SCHEDULED MEMBERS OF THE PUBLIC
Town Clerk – Carol Hesselbach provided the Selectboard with recent changes from the Montpelier Board of Liquor Control (BLC). New applicants or those needing to renew their Liquor License; will need to use a portal set up directly with BLC. Montpelier will notify local officials when these applications are up for renewal. There would no longer be a need to sign applications approving the renewals. Municipalities still need to warn a BLC hearing and approve or deny an application. Minutes from the hearing would serve as a record of the process.

UNSCHEDULED MEMBERS OF THE PUBLIC
Nancy Rysz, who resides at 65 Baker Brook Road, needed to get clarification from Selectboard regarding work on her property. She followed up on communication from (USDA-NRCS) United States Department of Agriculture /Natural Resources Conservation Service.
Selectboard members reviewed minutes from September 2021, where a motion was made and voted on to act as the Sponsor for the project for 65 Baker Brook roads.

Discussion ensued:
Golob recommended Jay Wilson review the information and determine a process for the Selectboard to follow. Wilson agreed to contact Ms. Rysz and follow up with the Selectboard.

OLD BUSINESS
ARPA updates – No updates

Cannabis updates – No updates

 Warning for Special Town Meeting –
Discussion
The Retail Cannabis Article I and Integrated Retail Cannabis Article II votes had been incorrectly warned. As such, the Town cannot do a floor vote to approve or deny retail cannabis in Newfane. Voting must happen by Australian ballot, and residents will have normal early voting privileges. Sanborn presented three options for consideration,

  1. Hold the September 20th Special Town Meeting as warned to discuss the two budget-related articles (tax shortage and WINDART appropriation), present the PowerPoint information about the Cannabis articles, and inform the residents that there will be voting by Australian Ballot on the two Cannabis Articles with early voting and date to be determined.
  2. Reschedule the September 20 Special Town Meeting to a new date in October.
  3. Wait until the March Town Meeting.

Fitzpatrick made a motion to keep the September 20 Special Town Meeting as warned, to resolve the tax shortage and the WINDART appropriation and provide the voters with the information on voting by Australian Ballot for the two Cannabis Articles. Chevalier seconded the motion. Motion passed 4/1.

Fitzpatrick made a motion to hold the voting by Australian ballot on October 13 and to allow early voting. Johnson-Aplin seconded the motion. Motion passed 5/0.

 Chevalier made a motion to send new flyers to all Newfane residents outlining the changes for Special Town Meeting, with voting by Australian ballot to take place on October 13 at the Town Office. Golob seconded the motion. Motion passed 5/0.

NEW BUSINESS-
 None

CORRESPONDENCE

  1. The First Congregational Church of Newfane requests West Street and Church Street to be closed during Heritage Festival on Columbus Day weekend.                                                         Fitzpatrick made a motion to approve the request to close the road for Heritage Festival. Chevalier seconded the motion. Motion passed 5/0.

  2. Erica Walch – Asked for clarification on the wording /meaning of the Cannabis questions and the effect of the yes or no vote.
  3. Breeze Verdant – Regarding traffic calming situations and realistic solutions
  4. Windham Central Supervisor Union – Superintendent candidate interview

Golob made a motion to have Chevalier and Sanborn approve pay orders this week. Fitzpatrick seconded the motion. Motion passed 5/0.

 (Attending remotely, Golob, Johnson-Aplin, and  Fitzpatrick withdrew and left the meeting.)

 PAY ORDERS

  1.  Payroll Warrant No #11583                               Amount $    4,632.24
  2.   Payroll Warrant No #11584                               Amount $    5,006.68
  3.   Payroll Warrant No #11585                               Amount $     5,795.21
  4.   Account Payable No # 23005                            Amount $        163.44
  5.   Account Payable No # 23006                            Amount $    935,978.20

 Chevalier made a motion to approve Pay Orders. Sanborn seconded the motion.
Motion passed 2/0.

ADJOURN:
 Chevalier made a motion to adjourn. Meeting adjourned at 8:44 pm.

Respectfully Submitted,
Wannetta Powling
Administrative Assistant

 

 

 

August 1st, 2022, Newfane Board of Liquor Control

Please Note: Newfane will now require Zoom participants to remain muted. If they wish to be recognized, they will need to raise their hand and the Chair will recognize them before being unmuted.

www.zoom.us/joinameeting                  ID: 972 2791 1757                 Passcode: 352680

CALLED TO ORDER:
Angela Sanborn called the BLC to order at 8:04 P.M

BOARD MEMBERS PRESENT:
Chair Angela Sanborn, Vice Chair Ann Golob, Katy Johnson-Aplin (by Zoom), and Mike Fitzpatrick (by phone) Absent:  Jeffrey Chevalier

OTHERS PRESENT:
BCTV Producer Austin Rice and Administrative Assistant Wannetta Powling

REVIEW AND APPROVAL OF LIQUOR LICENSES:
The Black Pearl LLC (Peter Havens) – Wedding Event / Caterer’s License

Fitzpatrick made a motion to approve the license request for a wedding event. Golob seconded the motion. Motion passed 4/0

 ADJOURN:
Golob made a motion to close the Board of Liquor Control at 8:05 P.M. 

 

Wednesday, July 6, 2022 Selectboard Minutes

Newfane will now require Zoom participants to remain muted and will need to raise their hand, the Chair will recognize them before being allowed to unmute due to recent “Zoom Booming.”

https://zoom.us/joinameeting           Meeting ID: 972 2791 1757        Passcode: 352680

BOARD MEMBERS PRESENT:

Angela Sanborn, Jeffrey Chevalier (arrived at 6:06 PM), Katy Johnson- Aplin, Ann Golob (Zoom), and Mike Fitzpatrick (phone).

OTHERS PRESENT:

Doris Knechtel, Beckley Gaudette, Ken Estey, Brian Bashaw from BCTV, & Wannetta Powling, Jay Wilson (phone). By Zoom: Henriette Mantel, Meg Gonzalez, Jane Douglas.

CALL TO ORDER:

Selectboard Chair Angela Sanborn called to order at 6:00 P.M., and Angela Sanborn asked if tonight’s meeting had been warned. Wannetta Powling confirmed that it had been.

ADDITIONS/AMENDMENTS TO AGENDA:    None.

APPROVAL OF MINUTES:

May 27, special meeting. The minutes were not approved because the meeting had been improperly warned (the wrong day had been inadvertently listed).

June 20, Regular Meeting. Mike Fitzpatrick made a motion to accept June 20, Regular Meeting, and Katy Johnson-Aplin seconded. Motion passed 4/0.

Selectboard member Jeff Chevalier arrived at 6:06 PM.

ROAD FOREMAN’S & ROAD COMMISSIONER’S REPORT:

  1. The Arch Bridge walls are being set starting today.
  2. Not much for changes on the Gravel Pit. We are working on finding a design for the stream bed.
  3. I am still waiting on the town attorney for #254 Depot Road to clear the easement certification. We removed some trees for Green Mountain Power to relocate the power lines for construction last week.
  4. The Newfane Hill Cemetery tree cutting has been completed. It looks much better now with the dead ash trees removed.
  5. The meeting for the Newfane Village Pedestrian Scoping study group was held two weeks ago and will continue monthly.
  6. Nothing for updates on the Sand/Salt shed project.

 Mike Fitzpatrick made a motion to accept Road Foreman’s report; Ann Golob seconded. Motion passed 5/0.

Emergency Management Letter

Discussion ensued regarding the request from the Emergency Management Coordinator (Jay Wilson) to upgrade the town’s emergency power generators which would include the following items:

  • NewBrook Fire Department Cost: $ 36,415
  • Town Garage Cost: $ 29,345
  • AED 4-5 Units at $ 1,800 each for Town Office, Williamsville Hall, Garage, NewBrook Fire Department meeting room, and Union Hall.

Replacement of the two Emergency Generators at the two Emergency Shelters (Town Garage and the NewBrook Fire Department) is necessary since the current ones are old and were second-hand when Newfane obtained them.

There is a considerable wait time to receive the generators; the vendors anticipate a 44-week wait until delivery can be made.

Ann Golob made a motion to approve the cost of replacing both Emergency Generators.

Jeff Chevalier seconded. Motion passed 5/0.

The funding source that will be used needs to be tabled until the July 18 meeting, when Treasurer Melissa Brown can attend to add additional clarification.

ADMINISTRATIVE ASSISTANT’S REPORT: 

  • I have met with Jenna Wilson to review the Town Office cleaning needs; she is very pleasant and does the cleaning for other local businesses. Jenna mentioned that her husband has a pressure washer and would be willing and capable of cleaning the outside of the building and doing the windows at least twice a year.

Mike Fitzpatrick made a motion to offer Jenna Wilson the cleaning job with a 90-day trial period. Katy Johnson-Aplin seconded. Motion passed 5/0.

  • I want to thank Walter Hagedorn for looking after our flower gardens here at the Town Office. He stopped in on Thursday the 30th before the Holiday weekend to make things look tended and well cared for.
  • VLCT will be offering training on July 13 at 10 A.M., and I have made copies for you to review. I have registered to explore and understand the responsibilities of our workplace, along with the state and federal legal developments.

Ann Golob asked what type of training was being offered. It is: “Creating a Transgender Inclusive Workplace” with legal updates.

  • In 2024 Newfane will be celebrating its 250th Anniversary. It is a perfect time to start getting the word out about “WONDERFUL NEWFANE.” I want to ask the Selectboard to consider doing a summer series for the community. I understand that this is something Newfane Anew used to do, with music on the common. Some other ideas or suggestions could include
  1. Acknowledge a Town Volunteers/Employee or Business in the Media, Posters, and Town website.
  2. Advertise “Friendly Newfane offers Free Ice Cream” for a few hours/ using a Southern VT Vendor like the Blueberry House.
  3. Face Painting/ Clowns / Jugglers
  4. Mystery Shopper’s / Customer Service, with donated gift certificates as prizes.

Discussion ensued.

The recommendation from the Board was to create a committee and present to the Selectboard plans for promoting the Town of Newfane and the villages of Brookside, South Newfane, Newfane, and Williamsville. Selectboard members Katy Johnson-Aplin and Jeff Chevalier volunteered to get the committee started and look for other residents to join them.

Jeff Chevalier made a motion to accept the Administrative Assistants’ report. Mike Fitzpatrick seconded. Motion passed 5/0.

COMMITTEE REPORT

Listers- Doris Knechtel and Beckley Gaudette presented the Selectboard with the information to set the 2023 FY Municipal Tax Rate.

                                                                  Homestead                                   Non-Residential

FY 2023                 Municipal Tax                  0.5501                                        0.5501                      Education Tax Rate  (Set by State)              1.9191                                         1.5957
TOTAL TAX RATE -FY-2023                        2.4692                                          2.1458
FY 2022 – Municipal Tax                           0.6172                                          0.6172    CL 91.87%
FY 2022 – Education Tax                            1.8849                                         1.6719
TOTAL-FY 2022 Tax Rate                             2.5021                                            2.2891  COD 16.10%

Discussion ensued.

Ann Golob made a motion to accept the 2023 Municipal Tax Rate of 0.5501 %. Katy Johnson-Aplin seconded. Motion passed 5/0.

Planning Commission Chair – Ken Estey provided the Board and those present with an update on what the Commissioners have been working on.

  • Estey said he has been working on additional information for the Newfane Energy Audit and will provide details at a future meeting. An Enhanced Energy Plan needs to be further revised and adopted. This revision was started by Bob McCandless and preempted by COVID.
  • The Tiny House Bylaw amendments are still a big concern for the Planning Commission, and we will seek expert advice to review the plan before presenting it to the Selectboard and the public.
  • Jane Douglas noted that DV Fiber is making significant progress in the Stamford and Whitingham areas, and they will start hanging wire soon. Newfane will not receive fiber cable until the least served regions are connected
  • Ken Estey talked about new rules impacting state funding reimbursement to match FEMA public assistance after a federally-declared disaster. (See addendum at the end of the minutes with more information that was provided by Estey.) The advantage of the change would be to allow a higher rate of reimbursement to the town after a disaster. But to be eligible for the higher rate, the town must agree to certain building restrictions in flood plains as a way to decrease the likelihood of more damage in the future. The building restrictions would not impact existing structures but would limit the future building of some types of structures. Estey plans to investigate the issue more and will then discuss the issue again with the Selectboard to see if this is something the Town wants to move forward with. The Windham Regional Commission is available to work with the Town if we are interested.

SCHEDULED MEMBERS OF THE PUBLIC:   None

UNSCHEDULED MEMBERS OF THE PUBLIC: None

OLD BUSINESS: 

ARPA funding opportunities:

Angela Sanborn and Ann Golob met with consultants from BDCC to discuss the steps that would be involved in setting up a business grant process for Newfane. BDCC recommended looking at the work that has been done in Wilmington with their revolving loan and Dover on their business grant. Sanborn and Golob are following up with people in both towns to get more information and will bring the information back to the Selectboard.

BDCC is hoping to receive a federal grant to work with towns on business development strategies. They should know in about three months and will keep us updated.

One point that was made in the meeting with BDCC was that if the town is looking at how to improve its economic viability, the most important thing we could do is develop our infrastructure, specifically, water treatment, septic, and housing. It is the presence of these three pieces of infrastructure that will do the most to ensure future growth and greater viability.

Golob said she is continuing to work on pulling together information on the next steps for investigating sewers and housing options for the Town. She had a meeting with VLCT in which they shared a wealth of information, people to contact, and additional grants that can be applied for. She will continue working on pulling this information together and will keep the Selectboard updated.

The question came up whether the Town would use ARPA funds to pay bonuses for the town staff.  Golob related a conversation she had with the Treasurer, Melissa Brown, that we have sufficient funds to pay the bonuses from the town’s operating funds and we do not need to use the ARPA funds. We have the excess funds due to receiving a FEMA reimbursement recently. The Treasurer will attend our next meeting and explain this in further detail.

Mike Fitzpatrick raised the issue that he felt strongly that we should not be paying bonuses but rather making pay raises to the road crew in order to ensure that their overtime pay is increased on an hourly basis (paying a bonus would have no impact on their hourly overtime pay). Golob made the point that she had discussed this issue with VLCT and they suggested that in the interest of transparency, it was more appropriate to make a bonus now if that is what we wanted to do and to address pay raises as part of our budget cycle so that any town members who would like to be part of the discussion can do so. Doing it as part of the town budget process also allows us to evaluate the overall impact of the raises on the entire budget as well as to research the prevailing salaries being paid in neighboring towns for other Town staff including listers, treasurer, clerk, zoning administrator, and administrative assistant.

Mike Fitzpatrick left the meeting at 7:42 P.M

Cannabis Law – Katy Johnson–Aplin discussed the key items raised at a recent VLCT meeting on the cannabis legislation and how far the state has progressed in setting up the Cannabis Control Board, and filling open positions at the state level, etc. One issue that had been of concern to her was the safe space required between a retail cannabis business and a school/church. She was surprised to learn that it was only 500 feet.

She then focused on what the town needs to do including establishing our own Town Cannabis Control Board to approve/disapprove any requests for retail sales (which can be in homes or in commercial spaces). Requests for approvals will need to be made by October when the State allows that process to begin. To get ready for this, Katy Johnson-Aplin will figure out the timing when the town can hold an informational session and then a town vote on whether or not to allow the sale of cannabis in Newfane. This will need to be done before October 1st. Johnson-Aplin will also investigate a possible speaker for the informational event who can answer questions more fully.

The question was raised whether we anyone has heard if people in Newfane are interested in establishing retail sales. One Board member was aware of residents who are planning to apply.

The Board discussed having the Selectboard function as the town’s Cannabis Control Board as we do for the Board of Liquor Control.

Katy Johnson-Aplin will bring more information back to the next Selectboard meeting so we can move forward with preparing for the opening of retail sales.

 Williamsville Hall – no updates.

NEW BUSINESS:  None

CORRESPONDENCE:

 Assistant Judge Lamont Barnett – Sent an e-mail asking if the Town of Newfane had any interest in a long-term lease of the Sheriff’s office.

The Selectboard asked the Administrative Assistant to contact Assistant Judge Barnett and invite him to a Selectboard meeting for further discussion.

 Heather Blunk – Windham County Natural Resources Conservation District sent a letter offering,

“We have received a grant to provide outreach and education programming aimed at providing invasive species assessments to Windham County in town forests, public parks, and other public green spaces. I am wondering if Newfane would be interested in working with us to provide invasive support to your town-owned land.”

The Administrative Assistant will contact Blunk and find the time when Katy Johnson-Aplin and Jeff Chevalier would be able to meet and gather additional information to bring back to the other Board members. Gloria Cristelli and Jay Wilson will also be copied to see if they would like to attend.

Elizabeth Devane sent an email requesting a letter of support from Newfane. She wrote, “My name is Lizzie Devane – my husband Jon and I own a small gourmet mushroom farm in Newfane. We applied for CIP funds to support the expansion of our workspace to produce more mushrooms. The state agency of commerce and community development has requested more information before determining if we are eligible for funding.” As part of her application, a letter of support from the town is required. Unfortunately, the request was received too late for the town to provide the letter.

It was agreed that the Administrative Assistant will contact Devane to see if she was able to get more time from the state to provide the letter of support.

Ann Golob made a motion that if there is time to submit a letter then to give the Selectboard Chair permission to go ahead and provide the letter. The motion was seconded by Katy. Motion passed 4/0.

 Ann Golob made a motion to suspend the Selectboard meeting and to open the Board of Liquor Control. Katy Johnson-Aplin seconded. Motion passed 4/0. Selectboard suspended at 7:56 P.M.

BOARD OF LIQUOR CONTROL:  See posted minutes

 Katy Johnson –Aplin made a motion to re-open the Selectboard Meeting at 8:00 P.M.  Ann Golob seconded.

After the Board of Liquor Control closed, Ann Golob, who attended remotely, left the meeting at 8:00 P.M. 

PAY ORDERS:

1.       Payroll Warrant No# 11575                         Amount $   4,239.10
2.       Payroll Warrant No# 11576                          Amount $   6,468.63
3.       Accounts Payable No# 22028                       Amount $   27,368.11

Angela Sanborn made a motion to approve pay orders. Katy Johnson-Aplin seconded the motion. Motion passed 3/0.

ADJOURN:   Jeff Chevalier made a motion to adjourn. Meeting adjourned at 8:10 P.M.

Respectfully Submitted,
Administrative Assistant
Wannetta Powling

ADDENDA

Emergency Relief and Assistance Fund (ERAF) provides State funding to match FEMA Public Assistance after federally-declared disasters.  Federal taxpayers reimburse eligible public costs at 75%.  The State typically contributes half the required 25% non-federal match for approved projects. Under the new ERAF rule, which went into effect October 23, 2014, Towns have 24 months to adopt the required mitigation measures to maintain the State cost-share for FEMA Public Assistance grants. Towns that adopt higher standards can achieve a higher percentage of state funding for post-disaster repair projects – from 12.5% to 17.5%. Towns that have not adopted the basic set of measures will see a decrease in the State match, from 12.5% to 7.5%. Thus, the State contribution toward the local match requirement will vary from 7.5% to 17.5% of the total project costs, depending on the recommended mitigation measures’ adoption level.

Needed for ERAF compliance:

  1. Adopt or take steps toward the adoption of a flood hazard bylaw adequate to secure participation in the National Flood Insurance Program (NFIP);
  2.  Adopt the most recent Agency of Transportation Town Road and Bridge Standards (annually certify adopted standards that meet or exceed the current standards);
  3. Adopt and maintain a Local Emergency Operations Plan (adopt annually after town meeting); AND
  4. Adopt a Local Hazard Mitigation Plan – Adopt a FEMA- approved local plan (valid for five years).
    Or, a draft plan has been submitted to FEMA Region 1 for review. 17.5% – eligible communities also:
  5. Adopt a river corridor protection bylaw that meets or exceeds state model regulations and guidelines; OR
  6. Maintain an active rate classification under FEMA’s NFIP Community Rating System (CRS), including activities that prohibit new structures in mapped flood hazard areas.

After a declared disaster, the damage to public infrastructure, including roads and culverts, may approach a million dollars.  Here is how the cost of damage will be carried by federal, State, and municipal taxpayers:

7.5% ERAF Rate 12.5% ERAF Rate 17.5% ERAF Rate
Federal Share $750,000 $750,000 $750,000
State Share $75,000 $125,000 $175,000
Municipal Share $175,000 $125,000 $75,000
100% of $1,000,000 $1,000,000 $1,000,000 $1,000,000

Why Change the Rule?

According to state officials, implementing the new rule will result in long-term savings to both the State and municipalities. After a natural disaster, many municipalities fail to implement much-needed hazard mitigation measures that would minimize or eliminate future damages when rebuilding or repairing roads, bridges, culverts, and public buildings. Consequently, the municipality increases its exposure to future flooding, which may result in recurring and higher repair and maintenance costs. The intent of the mitigation measures required by the new ERAF rule is to minimize economic losses during floods by improving local resilience to future flooding. Additional advantages may include enhanced public safety, floodplain and river corridor protection, and improved water quality.

 

June 1st 2022 Newfane Selectboard Special Meeting Minutes

NEWFANE SELECTBOARD SPECIAL MEETING MINUTES

Wednesday June 1, 2022, 12:00PM via Zoom

 

BOARD MEMBERS: 

Angela Sanborn (Zoom), Ann Golob (Zoom), Katy Johnson-Aplin (Zoom), and Jeffrey Chevalier (phone).

Absent: Michael Fitzpatrick

 

OTHERS PRESENT:

 Wannetta Powling (Zoom).

 

CALL TO ORDER:

The meeting was called to order at 12:04 pm by Selectboard Chair Angela Sanborn.

 

This meeting is being called to clarify the decision from Executive Session and to vote on several items.

Ann Golob made a motion to give the Road Crew, Steve, Mike, and Mike a $6,000.00 bonus to be paid out $500.00 a month beginning July 1, 2022, through June 1, 2023. Katy Johnson-Aplin seconded the motion. Motion passed 4-0.

Jeffrey Chevalier made a motion to give Wannetta Powling a $1,000.00 bonus to be paid out in a one lump sum on July 1, 2022. Katy Johnson seconded the motion. Motion passed 4-0.

Katy Johnson-Aplin made a motion to give Merle Tessier a $500.00 bonus to be paid out in a one lump sum on July 1, 2022. Jeffrey Chevalier seconded the motion. Motion passed 4-0.

Previously voted on at the May 27, 2022, Special Meeting – Angela Sanborn made a motion to give Jay Wilson an $8,000.00 bonus to be paid out in monthly increments beginning July 1, 2022, through June 1, 2023. Mike Fitzpatrick seconded the motion. Motion passed 4-0.

There will be further discussions on giving bonuses to the Town Clerk, Treasurer, and Listers.

These bonuses are being given to Town Employees/Elected Employees from the ARPA funds.

Jay wanted me to bring up that there was enough money to purchase another radar sign at the South end of the Village of Newfane. The sign is approximately $3,100.00.

Ann Golob made a motion to purchase the radar sign. Jeffrey Chevalier seconded the motion. Motion passed 4-0.

 

Adjourn – Motion to adjourn made by Ann Golob at 12:15pm.

 

Respectfully Submitted,

Angela L. Sanborn, Chair

May 27th, 2022, Special Selectboard Meeting Minutes

Friday May 27, 2022, 12:00 PM via Zoom

 BOARD MEMBERS: Angela Sanborn (Zoom), Ann Golob (Zoom), Katy Johnson-Aplin (Zoom), and Mike Fitzpatrick (phone).

Absent: Jeffrey Chevalier

OTHERS PRESENT: Jay Wilson and Wannetta Powling (Zoom).

CALL TO ORDER:

The meeting was called to order at 12:01 pm by Selectboard Chair Angela Sanborn.

REVIEW & SIGN SIDEWALK SCOPING STUDY CONTRACT:

The board met to review the sign and sidewalk scoping study contract and decide whether to sign the contract or not. The present board members acknowledged they had reviewed the contract.

Michael Fitzpatrick made a motion to have Chair Angela Sanborn sign the contract. Ann Golob seconded. Motion passed 4/0.

OTHER BUSINESS:

Road Foreman Jay Wilson discussed having a memorandum of understanding between Dover and Newfane regarding the hydroseeder purchase and will have the document ready for the Board to sign at our next meeting.

The Sand/Salt Shed project is on hold due to the Buy America project. Everything that is used for this project needs to be certified that it is made in America. Jay hopes that it can go out to bid by late summer.

There is a slight delay in the setting of the arches for the Arch Bridge due to a missing signature from VTrans. He is hoping that the delay will not be too significant.

Jay Wilson mentioned that a road crew person, Chris, from Dover assisted the Town of Newfane as needed especially when we had all of the road damage last summer from the rainstorms. In order to be sure that Chris has the proper insurance while working for the Town, Jay would like to enter him on the payroll and allow him to bill his time whenever he works for the Town.

Ann Golob made a motion that Jay uses his discretion to use Chris on an as-needed basis as a part-time employee. Katy Johnson-Aplin seconded the motion. Motion passed 4-0.

Motion made by Ann Golob and seconded by Katie Johnson-Aplin to go into Executive Session at 12:14 pm to discuss Employee contracts; labor relations agreements with employees; and or grievances under Title 1 VSA 313a1ABC. Motion passed 4-0.

Motion to leave Executive Session at 12:45 pm made by Michael Fitzpatrick and seconded by Kati Johnson-Aplin. Motion passed 4-0.

Decision made in Executive Session to give Town Employees bonuses using ARPA Funds.

Angela Sanborn made a motion to give Jay Wilson an $8,000.00 bonus to be paid out in monthly increments beginning July 1, 2022, through June 1, 2023. Mike Fitzpatrick seconded the motion. Motion passed 4-0.

Adjourn – Motion to adjourn by Ann Golob at 1:00 pm.

 

Respectfully Submitted,

Angela L. Sanborn, Chair

 

 

 

DRB May 5, 2022, Organizational Meeting Minutes

DRAFT

Present: 

David Cotton (Chair), Piet van Loon (Vice-Chair), Walt Dadik, member, Lynn Forrest, member, David Lucido, member, Erica Walch (Secretary and alternate member), Merle Tessier (Newfane Zoning Administrator), Wanette Pawling (Newfane Admin Asst to Selectboard), Melissa Brown (Newfane Treasurer)

Minutes

The Chair opened the meeting at 12:00 PM.

The board discussed some changes to the DRB application drafted by van Loon and Walch. Board asked Walch to incorporate additional changes and share them at the next meeting.

Walter Dadik shared the following from VLCT about terminology and process:

If a public hearing is going on for a while or not all interested parties have had a chance to speak or there’s a power loss or something, the DRB can move to recess. Before the recess is called, the DRB must stipulate where and when the hearing will resume. This recess resumption is part of the same hearing – in other words, the hearing is still open.

At the point in a public hearing when the DRB believes it has all the information needed to make a decision, the DRB moves to close the hearing and go into a deliberative session.

During the deliberative session, the DRB considers the testimony presented by the applicant and other interested parties and reviews the Zoning Bylaw. Deliberation may require more than one meeting of the board. When deliberations have concluded, the DRB moves to end deliberations and vote on the application.

The DRB has 45 days from the close of the hearing (not from the end of deliberations) to issue and publish its decision.

The group set Friday, May 20, 2022, at noon for the next meeting to review the DRB application revisions

Forrest made a motion to close the meeting. It was seconded by Lucido. The meeting ended at 12:30 PM.

May 2nd 2022, Selectboard Agenda

www.zoom.us/joinameeting                  ID: 972 2791 1757                                 Passcode: 352680

The meeting starts at 6 pm

CALL TO ORDER                                                                                                                                  ADDITIONS/AMENDMENTS TO THE AGENDA                                                                                          APPROVAL OF MINUTES 

    1. April 18th, 2022, Regular  Meeting
    2. April 18th, 2022, Board of Liquor Control

ROAD FOREMAN’S & ROAD COMMISSIONER’S REPORT 

ADMINISTRATIVE ASSISTANT’S REPORT                                                                                                  COMMITTEE REPORT

SCHEDULED MEMBERS OF THE PUBLIC

  1. Sheriff Mark Anderson / Chris Norton- Patrol Supervisor/Public Information Deputy/Windham County Highway Safety Coordinator

 UNSCHEDULED MEMBERS OF THE PUBLIC 

OLD BUSINESS 

    1. Williamsville Hall Steve Levine- Preservation Trust Assessment
    2. Towns Obligations Cannabis Follow Up – Katy Johnson-Aplin
    3. Next steps for researching ARPA funding options – Ann Golob

NEW BUSINESS 

CORRESPONDENCE

PAY ORDERS

  1.  Payroll Warrant No #11566                        Amount $    4,944.22
  2. Payroll Warrant No #11568                        Amount $    N/A
  3. Account Payable No # 22023A                    Amount $    975.00

 ADJOURN

The Board of Liquor Control Will Follow at the close of the Selectboard Meeting

 

 Monday, April 18th, 2022, Board of Liquor Control

Zoom Meeting   https//zoom.us/join         Meeting ID:  972 2791 1757   Passcode:  352680

BOARD MEMBERS PRESENT:  Angela Sanborn, Ann Golob, Jeffrey Chevalier, and Katy Johnson- Aplin. Absent: Michael Fitzpatrick

OTHERS PRESENT:  Wannetta Powling.

CALL TO ORDER:

The meeting was called to order at 7:26 pm by Selectboard Chair Angela Sanborn.

REVIEW AND APPROVAL OF LIQUOR LICENSES:

  1. Dutton Berry Farm

Ann Golob made a motion, seconded by Katy Johnson- Aplin, to approve the renewal of the Liquor Application for Dutton Berry Farm. Motion passed 4/0

2.  Green Mt Wine Shop

Ann Golob made a motion, seconded by Katy Johnson- Aplin, to approve the renewal of the Liquor Application for Green Mt Wine Shop. Motion passed 4/0

  1. Ricks Tavern

Katy Johnson- Aplin made a motion, seconded by Angela Sanborn, to approve the renewal of Liquor Applications for Ricks Tavern. Motion passed 4/0

  1. C. Creamery LLC (Fat Crow)

Ann Golob made a motion, seconded by Jeffrey Chevalier, to approve the renewal of the Liquor Application for N.C. Creamery LLC (Fat Crow). Motion passed 4/0

  1. Newfane Market

Katy Johnson- Aplin made a motion, seconded by Jeffrey Chevalier, to approve the renewal of the Liquor Application for Newfane Market. Motion passed 4/0

ADJOURN:

Ann Golob made a motion to adjourn at 7:30 pm.

The motion carried unanimously.

Respectfully Submitted,

Administrative Assistant

Wannetta Powling

 

 

April 18th 2022, Selectboard Agenda

Zoom Meeting   https://zoom.us/joinameeting            ID: 972 2791 1757   Passcode: 352680

Meetings Starts @ 6 p.m.

  • CALL TO ORDER     
  • ADDITIONS/AMENDMENTS TO THE AGENDA                                                                           
  • SCHEDULED MEMBERS OF THE PUBLIC 
      1.   Steven John & Jane Douglas – DVFiber Broadband Rollout and Recommendation        
  • APPROVAL OF MINUTES 
      1. April 4th, 2022, Regular  Meeting
      2. April 13th, 2022, Special
      3. April 15th, 2022 Condemnation Hearing
  •  ROAD FOREMAN’S & ROAD COMMISSIONER’S REPORT
  • ADMINISTRATIVE ASSISTANT’SREPORT
  • COMMITTEE REPORT
  • UNSCHEDULED MEMBERS OF THE PUBLIC                                                                                                                                                                                                                              
  •    OLD BUSINESS                                                               
      1.        Pollinator Project, Bee the Change
      2.        Julia Tadlock – Newfane Flea Mkt
  • NEW BUSINESS 
  • CORRESPONDENCE
  •  PAY ORDERS
    1. Payroll Warrant No #11563                        Amount $    4,556.79
    2.  Payroll Warrant No #11564                        Amount $    N/A
    3.   Account Payable No # 2219                         Amount $    N/A
  •  ADJOURN
  •  BOARD OF LIQUOR CONTROL To follow the close of Selectboard

 Monday, March 21, 2022, Newfane Board of Liquor Control Minutes

Monday, March 21, 2022

Masks are required by those attending in-person / if unable to do so; please use the Zoom Link provided

Zoom Meeting   https//zoom.us/join         Meeting ID:  972 2791 1757   Passcode:  352680

BOARD MEMBERS PRESENT:  

Angela Sanborn, Ann Golob, Jeffrey Chevalier,  and Katy Johnson- Aplin.

 OTHERS PRESENT:

Austin Rice, – B.C.T.V  and Wannetta Powling.

CALL TO ORDER:

The meeting was called to order at 8:36 pm by Selectboard Chair Angela Sanborn.

REVIEW AND APPROVAL OF LIQUOR LICENSES:

After reviewing the application for  Newfane Hospitality Group   (D.B.A. 4 Columns)

A motion was made by Ann Golob and seconded by Katy Johnson- Aplin to approve the  application for 

Newfane Hospitality Group D.B.A. “4 Columns ”

The motion passed 4/0.

 

ADJOURN:

Ann Golob made a motion to adjourn at 8:40 pm.

The motion carried unanimously.

 

Respectfully Submitted,

Administrative Assistant

Wannetta Powling

 

 

March 21, 2022, Selectboard Agenda

Masks are required by those attending in-person / if unable to do so; please use the Zoom Link provided   

Zoom Meeting   https://zoom.us/joinameeting      Meeting ID: 972 2791 1757   Passcode: 352680

  • CALL TO ORDER
  • ADDITIONS/AMENDMENTS TO AGENDA                                                                           
  • SCHEDULED SPEAKERS
    1.  JB Hinds – Birchline Planning
    2. Chris Campany –Windam Regional Commission   
      •  Water/ Sewer Project (Planning Commission Recommendations)
  • APPROVAL OF MINUTES 
    1. March 7th, 2022, Regular  Meeting
  • ROAD FOREMAN’S & ROAD COMMISSIONER’S REPORT
    1.    Sign VTrans TA 60
  • ADMINISTRATIVE ASSISTANT’S REPORT
  •  COMMITTEE REPORT   
  • SCHEDULED MEMBERS OF THE PUBLIC                                        
    1. Julia Tadlock –Newfane Flea Market & ARPA funding?
  • UNSCHEDULED MEMBERS OF THE PUBLICOLD BUSINESS                                                           
  • NEW BUSINESS 
  • CORRESPONDENCE
    1. Nordmeyer, Hull & Hamilton – Request permission for clearing trial access.
  • PAY ORDERS
    1. Payroll Warrant No #11558                        Amount $    6,775.56
    2.  Payroll Warrant No #11559                        Amount $    N/A
    3.  Account Payable No # 2220A                      Amount $    35,481.41
  •  ADJOURN

 

THE NEWFANE BOARD OF LIQUOR CONTROL WILL CONVENE AT THE CLOSE OF THE SELECTBAORD MEETING

Newfane Hospitality Group / DBA Four Columns Inn

Press Release: March 8, 2022

The Newfane Selectboard is beginning a series of conversations with planners and others regarding the use of the American Rescue Plan Act (ARPA) funds. These conversations will be a part of the town’s regular Selectboard meetings and all Newfane residents are encouraged to attend via Zoom or in person. (Please note: all those attending in person are required to be masked.)

The Newfane Planning Commission conducted a town-wide survey in the fall of 2021 asking residents to select their top priorities for development. The Commission then worked through the survey findings to summarize six recommendations that reflected the town’s key requests and presented those to the Selectboard. In response to those recommendations, the Selectboard is scheduling a series of conversations with a variety of experts to understand what the next steps would be if we were to implement them.

The schedule is as follows:

On March 21 at 6:00pm we have invited JB Hinds from Birchline Planning and Chris Campany from the Windham Regional Commission (WRC) to discuss how to implement a water/sewer project in the town. These speakers will be responding to two recommendations from the Planning Commission:

  • Provide funding for renovating or upgrading septic systems for homeowners who want to create long term housing units in their homes or as accessory dwelling units.
  • Implement a water/septic study to assess opportunities or obstacles to economic, business, and housing opportunities.

Juli Beth Hinds is the President of Birchline Planning and is originally from Vermont; her expertise is on water resource management, wastewater and stormwater utility and program development. She has successfully overseen multiple water/sewer projects across the state of Vermont. Chris Campany is Executive Director of the Windham Regional Commission and a former Newfane resident. He will explore how a water/sewer project for Newfane could increase economic opportunities for the town.

On April 4 at 6:00pm we have invited Chris Campany from WRC to return to talk to three Planning Commission recommendations:

  • Purchase and/or renovate a building or buildings in Newfane to develop a multi-use center for housing and to promote businesses & provide multi-generational community space.
  • Partner with neighboring towns to create a multi-use center providing multi-generational community space and create a shuttle service between Newfane and neighboring towns. This space could include food service, entertainment and recreation such as a skate park, swimming pool or skating rink.
  • Support residents’ health by establishing bicycle and walking infrastructure.

Campany will discuss why he suggests that Newfane apply for a Municipal Planning Grant from the State as a way to address these recommendations.

Additionally, the Selectboard has invited planner Maxwell Vandervliet, Associate Principal of Main Street Group and a recently arrived resident to Newfane, to join us. In his professional capacity as a town planner, he has completed a housing analysis for Waterbury, VT. While Waterbury is a very different town from Newfane, the issues they are facing are similar in many ways to ours. The Selectboard thought it would be helpful to understand the research process, how the data is gathered and how the conclusions are drawn. A housing study similar to the one completed for Waterbury is something that can be included in a Municipal Planning Grant, if the town chooses to do so.

On April 18 at 6:00pm we have invited Steven John, Vice Chairman of the Deerfield Valley Communications Union District (DVCUD) governing board and Jane Douglas, Newfane representative to the board. They will talk about the broadband rollout. This is in response to the Planning Commission recommendation:

  • Allocate funding for broadband drop costs and possible underground connection costs to residents when not affordable.

The presentations and discussions at each meeting are anticipated to last one hour and there will be time for questions and comments from town residents.

February 7th, 2022, Selectboard Minutes

Masks are required by those attending in-person / if unable to do so; please use the Zoom Link provided

Zoom Meeting   https://zoom.us/joinameeting     Meeting ID: 972 2791 1757   Passcode: 352680

BOARD MEMBERS PRESENT:  

Angela Sanborn, Shelly Huber, Katy Johnson- Aplin, Ann Golob (via Zoom), and Mike Fitzpatrick (phone)

OTHERS PRESENT:  

Nolan Edgar, Ken Estey, Brian Guerino – B.C.T.V., and Wannetta Powling  (Zoom) Jay Wilson, Cris White, Lynn Forrest, Jane Douglas, Kate Gehring, and Melissa Brown

CALL TO ORDER:

The meeting was called to order at 6:00 pm by Selectboard Chair Angela Sanborn.

ADDITIONS/AMENDMENTS TO AGENDA:   

Ann Golob requested that her testimony for the State of Vermont Budget be included in tonight’s agenda; this was added to New Business.

APPROVAL OF MINUTES:

  • January 18, 2021, Regular Meeting.

 Katy Johnson- Aplin made a motion to approve the January 18 regular meeting minutes.

 Ann Golob seconded the motion.  – Motion passed 4/0. Mike Fitzpatrick abstained.

ROAD FOREMAN’S & ROAD COMMISSIONER’S REPORT:

  1. The letter from the town attorney to the bank that owns 254 Depot Rd was signed for by the bank on January 21, 2022. This letter is the offer to purchase the easement for the box culvert, and they have 30 days to respond. If not, then we can proceed with the condemnation. I will keep you posted as to when we start our end of the process.
  2. Nothing new to report on the sand/salt shed process.
  3. We are waiting for WRC to get on Board to start the Pedestrian Scoping study for R.T. 30 in Newfane Village.
  4. I spoke with Mike Renaud, and the Arch Bridge paperwork for V.T.R.A.N.S. is being completed, and they hope to be up there later this month.
  5. The water running into and freezing on the road in several places around town has been a constant problem this winter.

Shelly Huber made a motion to accept the Road Forman’s Report. Mike Fitzpatrick seconded.

Motion passed 5/0

ADMINISTRATIVE ASSISTANT’S REPORT: 

  • Last Monday, Emergency Management held a 2.5-hour webinar on the Annual Spring Flooding; there were presenters from the National Weather Service, VT National Guard, Division of Fire & Safety, and the Regional Planning Commission. This was to inform the municipalities of the available procedures and resources, including where past devastation has taken place and what recommendations are needed to be prepaid for, including updating the Emergency Management Plan.
  • I have spoken with the Town Attorney, Bob Fisher, and the Title work has been completed to purchase the Gravel Pit. The documents are prepared, and the Loan is ready for closing; they have set February 22 as a possible closing date. The attorney recommends that the Selectboard make a motion to authorize a member of the Board to sign “All Documents Related to the Purchase of the Gravel Bank Property on Radway Hill.”
  • Newfane voting will be by Australian ballot for this year’s Town Meeting. Cor Trowbridge at B.C.T.V., Deborah Luskin, Melissa, and I have discussed the need for a Zoom “Refresh Training” to prepare for the informational meeting.
    • Would the Board consider having the informational meeting on Tuesday, February 22? And not on Monday the 28th, one day before voting?
    • C.T.V. can schedule staff to assist in the background.
    • It would be considered a regular Selectboard meeting to avoid additional expense for B.C.T.V. coverage.
    • I expect to have the Town Reports in the mailboxes no later than February 17th or 18th.
    • We could prepare a flyer with the Zoom information to insert into the Town Report pages.

Katy Johnson- Aplin made a motion to approve the Administrative Assistant’s Report. Ann Golob seconded.  Roll call-motion passed 5/0.

 The Selectboard requested Wannetta (Administrative Assistant) to contact Attorney Bob Fisher to clarify the closing location and inform the Board members.

 Shelly Huber made a motion to authorize Katy Johnson- Aplin to sign all documents related to purchasing the gravel bank property on Radway Hill. Angela Sanborn seconded.   Roll call-motion passed 5/0.

 Selectboard authorized Melissa Brown to sign the commitment letter and return it to the loan officer at Brattleboro Savings & Loan.

 Ann Golob made a motion to hold the Informational Meeting for Town Meeting Australian ballot voting on Tuesday, February 22 at 6 pm.

 COMMITTEE REPORT:   None

SCHEDULED MEMBERS OF THE PUBLIC: None

UNSCHEDULED MEMBERS OF THE PUBLIC:   None

OLD BUSINESS:

Gravel Pit – PHASE I ASSESSMENTDavid Balk Engineer

The report was received and in the Selectboard packets. A copy of the Phase I Report was emailed to Town Attorney Bob Fisher for his review and records.

Closing Status – Closing information was mentioned in the Administrative Assistants Report, no further discussion.  

Planning Commission Proposals – Ann Golob

Following up on the six recommendations that the Planning Commission brought to the Selectboard, Ann Golob suggested that three informational sessions be set up as part of our future meetings to explore each of the six items. The suggestion is to bring in experts on each topic and ask them to talk us through their experience with similar projects, define what the next steps would be, describe what the timeline and possible cost might be to take the project through to completion. The Selectboard agreed and Golob will contact the experts to get their availability and set up the meetings to take place in late March and April.

NEW BUSINESS: 

Town Meeting – Zoom Information Training.

Cor Trowbridge from B.C.T.V. will be scheduling a refresher training for behind the scenes to run the Zoom informational meeting. Deborah Luskin, Melissa Brown, and I will be attending this.

Testimony for the State of Vermont Budget was included in tonight’s agenda; this was added to New Business.

The Windham Regional Commission asked their Executive Committee members to consider testifying to a joint meeting of the Vermont House and Senate Appropriations committees to request increased funding for the state’s regional commissions. They have had flat funding for the last 20 years which makes it increasingly difficult for them to meet the needs of local towns. Golob who is a member of the WRC Executive Committee read the testimony that she prepared for submission to the committee.  The Selectboard was strongly in support of submitting the testimony.

CORRESPONDENCE: None

PAY ORDERS:

  1.     Payroll Warrant No #11551                                 Amount $   5,324.39
  2.     Payroll Warrant No #11552                                 Amount $   6,354.87
  3.     Accounts Payable No# 22016                             Amount $   3,225.42
  4.     Payroll Warrant No #11553                                Amount $   6,586.18
  5.     Accounts Payable No# 22015                            Amount $ 917,027.43

Katy Johnson- Aplin made a motion to approve Pay Orders. Shelly Huber seconded.

Motion passed 3/0

(Attending remotely, Ann Golob and Mike Fitzpatrick withdrew and left the meeting.)

ADJOURN:

Shelly Huber made a motion to adjourn. Meeting adjourned at 7:04 pm

Respectfully Submitted,

Wannetta Powling, Administrative Assistant