Category Archives: Minutes

Monday, September 20, 2021 Selectboard Minutes

Zoom Meeting   https://zoom.us/j/97227911757?pwd=TEd4YmdKMzJUd3NaTERhVUFOWWsydz09

Meeting ID: 972 2791 1757   Passcode: 352680

One tap mobile +13017158592, 97227911757#, *352680# US (Washington D.C)

BOARD MEMBERS PRESENT: 

   Angela Sanborn, Ann Golob, Katy Johnson- Aplin, and Shelly Huber.

Absent: Mike Fitzpatrick

OTHERS PRESENT:

In-Person: Ken Estey, Burt Picard, Dan Dewalt, Wannetta Powling & Janice Chaillou from BCTV,

On Zoom: Jay Wilson, Lauren Shockley, Jane Douglas, Jeryl Julian -Cisse, Melissa & Mike Masters, Thomas Abbott, Deborah Luskin, Lynn Forrest, Christine White, Juliette Carr, Bahman Mahdavi, Kate Gehring, Eli Coughlin- Galbraith, Alyssa Schmidt, Thomas Ely, Gloria Cristelli, Timbo (Brookline.)

CALL TO ORDER:

The meeting was called to order at 6:03 pm by Selectboard Chair Angela Sanborn.

ADDITIONS/AMENDMENTS TO AGENDA: 

Shelly Huber made a motion to move the Executive Session to after New Business. Katy Johnson-Aplin seconded.

Motion passed 4/0

APPROVAL OF MINUTES:

September 7, 2021, Regular Meeting

        Shelly Huber made a motion to accept the Minutes of the September 7 regular meeting.

        Ann Golob seconded the motion. 

       Motion passed 4/0.

 ROAD FOREMAN’S & ROAD COMMISSIONER’S REPORT:

  1. The work on the Dover Rd. bank slide has begun.
  2. We have bids to open for Grout Rd. repair.

Selectboard Chair opened the sealed bid for Grout Road repair; Bids were from Daniels Construction, Wright Maintenance & Beattie Property Maintenance.

Scope of work was read into the record for added clarification

  • Daniels Construction                                 Bid  $89,845      will not be able to meet the deadline
  • Wright Maintenance                                 Bid $60,000
  • Beattie Property Maintenance                 Bid $47,800

Discussion ensued with recommendations asked for from the Road Foreman. The suggestion was that Jake is capable; his father also has years of experience.  The low bid is part of Newfane’s Bidding Policy; with other agencies paying for the cost of repairs, we should go with the low offer.

Ann Golob made a motion to accept the bid from Beattie Property Maintenance with an amendment to require proof of Insurance.  Shelly Huber seconded.     Motion passed 4/0

Shelly Huber made a motion that if Certificate of Insurances is not provided within seven (7) business days, Selectboard will need to go with the next lowest bid from Wright Maintenance.

Ann Golob seconded. Motion passed 4/0

 3. I have a call in to the company that comes to the garage and does the undercoating. I’m hoping to do that again this year—dump truck @$400 smaller trucks @$200.

 Shelly Huber made a motion to authorize expense for Undercoating of Town Equipment. 

Katy Johnson- Aplin seconded. Motion passed 4/0

4. I have the Winter Sand bid ready to go out.

  1. We are still working on repairs from the July 29 storm.

Katy Johnson-Aplin made a motion to approve the Road Foreman’s report. Shelly Huber seconded.

Motion passed 4/0

 ADMINISTRATIVE ASSISTANT’S REPORT: 

  • Budget Season will begin next month – Committees & Departments should have received the forms for budget requests in their email today. These need to be submitted before our first budget meeting on October 25; Budget meetings will be on the alternate Monday from Selectboard Meetings through December. 
  •  I have started booking appointments for agencies to submitting their Appropriations Requests. They will need to demonstrate how the funds they request will & have benefited Newfane, Williamsville, South Newfane, and Brookside residents.   
  •  On Friday, I received an email from Bob Thompson, State Conservation Engineer. He has requested the necessary funds from USDA- NRCS (Natural Resources Conservation Service) in Washington DC to pay for the work @ 65 Baker Brook Road. He is asking if the Town of Newfane will act as a sponsor of this project. Newfane would be responsible for receiving the funds, soliciting bids, and hiring the contractor and any O& M for the project’s design (life estimated 20 years.)

Shelly Huber made a motion that the Town of Newfane will act as a sponsor for this project.

 Ann Golob seconded.  Discussion:

Gloria Cristelli asked if this agreement was asking for a percentage payment from the landowner regarding repairs.

Ann Golob indicated that the information provided to the Town was that NRCS was covering the entire cost of 100% repairs. Chair called for Vote.

Motion passed 4/0.

 Katy Johnson-Aplin asks for details on the project length of the Budget Season. 

Katy Johnson-Aplin made a motion to move the first date for Budget Season to Tuesday, October 12. 

Shelly Huber seconded. Discussion Ensued

Motion Passed 4/0

Shelly Huber noted that the WCSD Report included details of traffic stops and tickets issued, with sufficient revenue.

Ann Golob made a motion to accept the Administrative Assistant’s report. Katy Johnson-Aplin seconded.  Motion passed 4/0.

COMMITTEE REPORT: 

 DV Fiber – Jane Douglas Reported that things are moving along – a grant was submitted to the state for 1.4 Million Dollars along with a report of the different ways that the internet is currently available to Newfane area residents.  Newfane will not be on the list for new service next year; those towns currently without internet service will be the first to get connected.

 Planning Commission – Ken Estey ARPA survey letter will be mailed by September 28th or 29th. In addition to the letters, the survey will be available on the Newfane Town website thru “Survey Monkey.” Front Porch Forum.  There will be prizes for the first 50 people completing the survey. The Planning Commission meeting is this Thursday @ 6 pm; anyone wishing additional information may contact Planning Commissioners.

SCHEDULED MEMBERS OF THE PUBLIC:  

None

UNSCHEDULED MEMBERS OF THE PUBLIC:

  1. Gloria Cristelli

 Japanese Knotweed, Gloria, asked if there was any additional information on assessing the knotweed problem at the Town office. It was explained that testing of the Town septic system for any possible damage from the Japanese Knotweed is planned and Jay has made contact attempts with the relevant business in Dummerston.

Southern Vermont Watershed Alliance (SeVWSA), working with the Connecticut River Conservancy, is sponsoring its annual Source to Sea River cleanup.  The event is being held this Saturday at 9 am.  We will be meeting at the Dummerston Covered bridge to register and assign volunteers to areas of the river that will be needing clean up.

OLD BUSINESS:

American Rescue Plan Act (ARPA) –Consultant Job Description -Ann Golob

The new changes we shared with Windham Regional Commission and incorporated their recommendations into the document.  A copy of the final version is here for you tonight, and I would like to post the application and send it to some people I know to start to get some responses back.

Discussion ensued.

Ann Golob made a motion to Submit this Contract and post it on the VLCT website, and send it out to known applicants. Shelly Huber second.

Motion passed 4/0

 VLCT Racial Training Follow Up – Ann Golob & Katy Johnson-Aplin

 

A discussion was held regarding people’s opinions of the VLCT training on diversity, equity, and inclusion. Katy Johnson -Aplin noted that she felt the training was not appropriate for the general public but could benefit those who were familiar with state legislation.  Ann Golob commented that she felt the last day of the training was beneficial but did not feel the first two were as productive as they could have been.  Shelly Huber noted that there is not a requirement to provide this training and felt that there was no need to further discuss the topic.

Juliette Carr, representing the West River Valley Mutual Aid group, commented that they sent a letter to the Selectboard and many would like to hear the Selectboard’s feedback on the resources provided.

A request was made to the letter (which is included in the Correspondence section of the agenda.)

Katy Johnson-Aplin made a motion to move the Correspondence to this portion of the meeting; Ann Golob seconded. Motion passed 3/1; Shelly Huber opposed.

[Note: Correspondence is available at the Town Office.]

Regarding the letter and the resources included in the letter, Ann Golob said she would like to continue to look into this issue but at a later time; there are many other big issues that the Selectboard needs to focus on now as the budget season is upon us and town-wide discussions regarding ARPA funding are beginning.  Ann suggested putting off the topic until next year and she volunteered to look into the recommendations made by WRVMA, to contact some of the people suggested in the letter. She also added that she is interested to see what other resources will be made available at the state level and by VLCT since this is a topic of interest to all of those groups.

Kate Gehring requested that the Selectboard take a vote to affirm that they will reopen the topic next year. The Selectboard declined to do so.

NEW BUSINESS:

None

EXECUTIVE SESSION:

Shelly Huber made a motion to go into Executive Session at 7:40 pm.

1V.S.A. 313(a)(2) The negotiating or securing of real estate purchase or lease options;

Ann Golob seconded the motion.

Dan Systo, Wannetta Powling, and Jay Wilson were invited to attend.

Motion passed 4/0

 

Ann Golob made a motion to leave Executive Session at 7:52 pm. Katy Johnson –Aplin seconded.

Motion passed 4/0

 Decision:

Ann Golob made a motion to appoint Katy Johnson-Aplin as an authorized agent to sign a Letter of Intent to Purchase Real Estate for the Town of Newfane on Tuesday, September 21, 2021. Shelly Huber seconded.

Motion passed 4/0

CORRESPONDENCE:

Christine A. White- Personal views from Sept. 7th Selectboard Meeting

WRVMA –Resources for additional training available

 PAY ORDERS:

  1. Payroll Warrant   No #11532                                   Amount $ 4,519.00
  2. Payroll Warrant No #11533                                     Amount $  4,417.27
  3. Account Payable No # 22006 6                                Amount $ 62,493.76

Ann Golob made a motion to approve pay orders. Katy Johnson-Aplin seconded the motion. Motion Passed.4/0

ADJOURN:

Ann Golob made a motion to adjourn. Meeting adjourned at 8:02 pm

Respectfully Submitted,

Administrative Assistant

Wannetta Powling

Tuesday, September 7, 2021Newfane Board of Liquor Control

 BOARD MEMBERS PRESENT: Angela Sanborn, Ann Golob, and Shelly Huber

OTHERS PRESENT: Wannetta Powling

CALL TO ORDER

The meeting was called to order at 8:22 p.m. by Angela Sanborn, Chair.

REVIEW AND APPROVAL OF LIQUOR LICENSES

 After review, a motion was made by Ann Golob and seconded by Shelly Huber to approve the Liquor License catering applications of Peter Havens for an outdoor Wedding.

The motion carried unanimously.

ADJOURN        

 Ann Golob made a motion to adjourn at 8:23 p.m.

The motion carried unanimously.

 

Respectfully Submitted,

Administrative Assistant

Wannetta Powling

 

September 7th , 2021 Selectboard Agenda

P62Zoom   https://zoom.us/j/97227911757?pwd=TEd4YmdKMzJUd3NaTERhVUFOWWsydz09   
 Exp. September 2021
  •  CALL TO ORDER
  • ADDITIONS/AMENDMENTS TO AGENDA
  • APPROVAL OF MINUTES
  • August 16, 2021, Regular Meeting
  • ROAD FOREMAN’S & ROAD COMMISSIONER’S REPORT
  • ADMINISTRATIVE ASSISTANT’S REPORT
  •  COMMITTEE REPORT
  • SCHEDULED MEMBERS OF THE PUBLIC
      1. Kate Gehring & Jeryl Cisse / WRVMA – partnership with L GHS engage students in local government
  •  UNSCHEDULED MEMBERS OF THE PUBLIC
  • OLD BUSINESS
      1. American Rescue Plan Act (ARPA) -Ann Golob & Planning Commission
  • NEW BUSINESS
      1. Fund Collaboration with ARPA & WRC – Shelly Huber
  • CORRESPONDENCE                              
  •  PAY ORDERS
      • 1. Payroll Warrant No #11526
      • `2. Payroll Warrant No #11527
      • 3. Account Payable No # 210XX
  •  ADJOURN
  • BOARD OF LIQUOR CONTROL
    • Outdoor License Wedding Event – Peter Havens Application

 

August 3rd, 2021 NEWFANE EMERGENCY MANAGEMENT COMMITTEE MINUTES (UNAPPROVED)

Place: NewBrook Fire Department Time: 6:00 P.M.

Present: Jay Wilson, Greg Record, Todd Lawley, Steve Jones

Absent: Josh Brookes

 >Moved to approve the minutes of 4/18/21 (T.L., S.J.).  Motion carried.

>The Newfane Emergency Management Committee has been activated and made available.   The storm on Thursday, July 28th was discussed.  Rescue/Tech was involved and FEMA has been notified.  Only work for access can be done immediately.  Grout Rd. and Clark Farm Rd. are still in need of attention.  Problem and damaged areas should be reported to the Town Administrative Assistant and 211 called.

 >Meeting adjourned at 6:25 P.M. (G.R., T.L.) 

JULY 20, 2021 DEVELOPMENT REVIEW BOARD (DRB) MINUTES

Agenda

  1. Informational meeting with potential applicant
  2. Organization of the DRB
  3. Adjournment

Present

Potential Applicant: Robert Rolen; assisted by Deidre Murphy

Development Review Board Members: David Cotton, Chairman; Walter Dadik; Lynn Forrest; David Lucido; Hendrik van Loon

Others: Ken Estey, Newfane Planning Commission; Ann Golob, Newfane Selectboard

MEETING WITH POTENTIAL APPLICANT

Discussion was based on a write up distributed earlier by Mr. Rolen.  He is considering purchase of a parcel in Newfane’s Resource District for development as a largely self-contained and independent community termed an “ecovillage” or “intentional community”.   There appears to be no exact match for this use in the Newfane zoning or subdivision bylaws

Chairman Cotton opened the meeting at 6:30 pm and asked everyone to introduce themselves.  He explained this would be an optional, informal, and non-binding pre-application discussion as recommended in the Newfane Subdivision Bylaw.   He then explained the formal application process that the applicant would have to follow should he decide to pursue the project In Newfane.

 

Mr. Rolen said he has visited many ecovillages and noted: “no two are alike”.  He said the Earth Dance community in the Greenfield Massachusetts area probably comes closest to his vision of

what a community should be.   Discussion followed.

Financing and financial structure – Although not strictly a zoning issue, there was discussion of finances.  Mr. Rolen said he has a number of backers and anticipates more.   Initially, he would likely be the major owner; but ownership would probably evolve to involve more members of the community.

 

Governance and organization – Mr. Rolen anticipate this would be flexible and evolve as the community develops.  A key element would be the philosophy of sociocracy which is based on decision-by-consent among small groups.

Candidates for residency – The goal is to have a diverse group that shares the same philosophy.  Financial considerations would be secondary.

Time to execute the project –   Mr. Rolen mentioned several possibilities and said specific schedules would come later.

Mr. van Loon noted Mr. Rolen’s discussion contained many terms like “looking at…maybe…

hopefully…..ideas… not clear”.  He believes any formal application should be based on a

concrete vision and description.

Mr. Rollen asked if it’s possible to have another conceptual consultation.  Mr. Dadik said DRB isn’t sure but would find out.   Mr. van Loon cautioned we must be careful not to let what’s meant to be a non-binding information session become a de facto hearing.

Mr. Cotton said it is critical that Mr. Rolen familiarize himself with the Newfane Zoning and Subdivision Bylaws as well as the Town Plan.  Mr. Rolen said he understands.

Mr. Rolen and Ms. Murphy then left the meeting.

DEVELOPMENT REVIEW BOARD ORGANIZATION

After discussion, DRB members unanimously agreed on the following organization for the remainder of the year.

Members

Chairman; David Cotton

Vice-Chairman; Hendrik (Piet) van Loon

Secretary; Walter Dadik

Other Members; Lynn Forrest, David Lucido

Alternate Member

David Dunn

Mr. Cotton said he will work on recruiting additional Alternate Members.

The special DRB meeting was adjourned by motion seconded and unanimously passed at 8:20 p.m.

 

Walter Dadik, Secretary

Newfane Development Review Board

July 27, 2021

 

 

 

 

 

 

Tuesday, July 20, 2021  Newfane Development Review Board

Town of Newfane, Vermont Development Review Board

Development Review Board Special Meeting

A special, in-person meeting of the Newfane Development Review Board (DRB) will be held at the Newfane Town Office on Tuesday, July 20, 2021 beginning at 6:30 pm.

AGENDA

  1. Informational meeting with a potential applicant
  2. Organization of the DRB
  3. Adjournment

Newfane DRB

Walter Dadik, Secretary

 

July 6th, 2021 Selectboard Agenda

  • CALL TO ORDER
  • ADDITIONS/AMENDMENTS TO AGENDA
  • APPROVAL OF MINUTES
    •    June 21, 2021, Regular Meeting
  • ROAD FOREMAN’S & ROAD COMMISSIONER’S REPORT
  • ADMINISTRATIVE ASSISTANT’S REPORT
  • COMMITTEE REPORT
    • David Cotton -Development Review Board
    • Doris Knechtel -Listers Tax Rate
    • Steve Levine – Williamsville Hall Committee
  • SCHEDULED MEMBERS OF THE PUBLIC
  •  UNSCHEDULED MEMBERS OF THE PUBLIC
  • OLD BUSINESS
    •  Japanese Knot Weed- Gloria Cristelli
    • Newfane COVID 19 Restrictions
    • American Rescue Plan Act (ARPA) -Ann Golob & Planning Commission
  • NEW BUSINESS
  • CORRESPONDENCE
    • First Congregational Church
    • Town Pollinator Project
    • Native Plant Trust
    • State of VT Agency of Human Services /Windham Regional Commission
  • PAY ORDERS
    • Payroll Warrant No #11520                  Amount $    4,070.34
    • Payroll Warrant No #11521                  Amount $    N/A
    • Account Payable No # 21027                 Amount $    363,265.66
  • ADJOURN

JUNE 21, 2021 Selectboard Minutes

To join (Zoom) information https://zoom.us/j/2642477645?pwd=MTVUZGRMSFJ4MXpMcFhNN0JBNk0yZz09

One tap mobile +13126266799, 2642477645#,*490269# US (Chicago) +19292056099, 2642477645#,*490269# US

BOARD MEMBERS PRESENT:  Angela Sanborn, Shelly Huber, Ann Golob, and Katy Johnson-Aplin

(7:30 pm joined VIA phone): Mike Fitzpatrick

Others Present:   Jay Wilson, Gloria Cristelli, Chris White, Ken Estey, Dan Dewalt, Fiona Creed Chevalier, Keats Dieffenbach, Thomas Abbotts, Lieutenant Anthony French- VT State Police, Sheriff Mark Anderson – Windham County Sheriff’s Department, Kate Gehring, Michael Cole, Jeryl Julian, Cory & Jillian W. Laura Chapman, John Hagen, Dale, Francine, Melissa Hessney, David & Priscilla Cotton,  Jenny Ray –Commons,  Austin RiceBCTV, and Wannetta Powling.

CALL TO ORDER:  The meeting was called to order at 6:00 pm by Selectboard Chair Angela Sanborn.

ADDITIONS/AMENDMENTS TO AGENDA: 

Ann Golob made a motion to continue to having zoom (highbred) meetings. Angela Sanborn seconded, motion pass 4/0.

Ann Golob made a motion to remove the Access Permit for Manitou from the agenda, pending appeal of DRB decision. Katy Johnson-Aplin seconded, motion passed 4/0.

APPROVAL OF MINUTES:

  1. June 7, 2021, Regular Meeting

Ann Golob made a motion to accept the minutes of the June 7, 2021, regular meeting. Katy Johnson-Aplin seconded the motion.  Motion passed.

ROAD FOREMAN’S & ROAD COMMISSIONER’S REPORT:

  1. Monroe Bridge is just about finished.
  2. The Depot Rd Culvert update: I should have a new easement document tonight, and Bob Fisher can contact the latest bank to get the easement signed.
  3. The Sand/Salt shed update: Nothing new to report.
  4. Paving was completed near the Covered Bridge.
  5. Guard rail work was completed on Depot Rd. and Stratton Hill Bridge.
  6. I have been working on a truck replacement for the last couple of months of the small F550. I will give you all the details.

Shelly Huber made a motion that $15,000.00 out of capital funds to apply it towards an F600 truck, Katy Johnson-Aplin seconded the motion. Shelly Huber made an amended Motion to move $60,000.00 out of capital funds for the truck, Katy Johnson-Aplin seconded the motion. Motion passed.

  1. I have the new radar sign on its way for RT 30. We have a permit to do with VTRANS for this also.

Ann Golob made a motion to accept the Road Foreman’s Report. Katy Johnson-Aplin seconded the motion. Motion passed 4/0.

ADMINISTRATIVE ASSISTANT’S REPORT:

I have included the memo I sent out to the Committee and Organizations that help run the Town of Newfane.  Asking them to consider having a yearly plan set in place, with a schedule of things to be worked upon, department meetings with quarterly reporting to let the Selectboard be aware of progress, projects, and accountability.

  • Brittney Clark is the owner of the White with Light tan circles Pit Bull, her father Bart Clark lives at Blueberry Circle. Katy & I spoke with him on Wednesday the June 9.    He said that he would let her know that we needed to deal with these issues. I talked to Annie Gouion WCHS the same day. She had an email address and was going to make attempts to contact Miss. Clark, on our behalf, as of today, I have not heard from Miss. Clark; this was a dog-on-dog attack. Dover Animal Control officer reported that this is a serious issue and that Miss. Clark would need to be issued a violation of the Newfane Dog Ordinance Citation.  A “One Time Given” warning of a Vicious Animal.  The second time somebody could take the dog.  The one exception is Miss. Clark could decide to have her dog trained and receive a graduation certificate.

Shelly Huber made a motion to send a certified letter to the property owner regarding the dog incident. Ann Golob seconded. Motion passed.

  • Sheriff Mark Anderson will be attending the June 21, Selectboard meeting to discuss the Regional Animal Control (RAC) program that will begin July 1.
  • I spoke with the attorney at VLCT regarding if sharing the VLCT training with the public would be allowed. Unfortunately, this information is provided only to the PACIF Municipality members.

Ann Golob made a motion to accept the Administrative Assistant’s report. Shelly Huber seconded.

 Motion passed 4/0.

COMMITTEE REPORT: Ken Estey – Chair of the Planning Commission

Planning Commissioners are advancing with scheduling the three public meetings.

1.)    July on Zoom.

2.)    In-person

3.)    In-person

In person, we solicit, welcome, and encourage public involvement to consider building economic sustainability, housing, community building, and Transportation. With the certainty of funding from ARPA and grants, the Commissioners will merge information before presenting it to the Board.

SCHEDULED MEMBERS OF THE PUBLIC:

Lieutenant Anthony French- VT State Police (VSP) – was present to review the pending contract renewal with Newfane. They compared the 2019-2020 contracts with a town budget of $10,500 allowed for 2.5 hours dedicated to Newfane.  The $12,500 budget increases the service hours to 3.10 at the rate increase from $74.71 to $77.41 per hour. “Speeding is a problem in all thirty Town’s VSP cover. If we end up appearing in criminal court or traffic court, the time falls on us, which is how it has been in the past. “Law Enforcement staffing is down in every law enforcement agency in the country. VSP are on call all hours of the need.  Emergency need call comes in we respond.  If additional troopers are needed, this will also be on the VSP. “The Admin ran status of Newfane calls, Zero (0) -Home Invasions, three (3) – Burgerlies, one (1) – vandalism, six (6) – other thefts.  With some arrests resulting.”

Discussion ensued with public participation.

Sheriff Mark Anderson – Windham County Sheriff Department (WCSD)

(Via zoom) Sheriff Anderson presented (WCSD) contract options with the Town of Newfane. For hours less than – 2,000 would result in a rate of $52.00 per hour; at the Newfane’s Law Enforcement budget of $12,500, it would work out to be 240 hours or 4.6 hours per week. Contracted hours greater than +2,000 annually would be at a lower rate. Funds from the contract will defer the expense of patrol cars, fuel, and insurance not covered by the department’s other funding sources.  Board –member asked what the regular hours of operations?  “Hours of operation for most Towns choose patrol between the hours of 10 am -6 pm; however, it is what best suits the needs of the Town.” The WCSD currently contracts with twelve other Towns.

Since 2007 the department has been working on following and developing professional regulation accountability standards, which are the same standards VTSP follows.  Any complaints go directly to my Capitan, who handles internal affairs investigation. Other outside resources are available if you feel that things do not get handled properly.  A thirty-day notice would be required to terminate this contract if the Town was unsatisfied with the service provided by WCSD.

Discussion ensued with public participation.

Shelly Huber made a motion to award the 2021-2022 Law Enforcement Contract to Windham County Sheriff’s Department. Ann Golob seconded. Motion passed 4/0

Shelly Huber made a motion to authorize Selectboard Chair Angela Sanborn to sign the new contract. Ann Golob seconded. Motion passed 4/0

Sheriff Mark Anderson – Windham County Sheriff Department (RAC) Regional Animal Control

(Via zoom) Sheriff Anderson presented an overview of the Regional Animal Control Program begins July 1, 2021.  The Model of Understand (MOU) was not back from the WCSD attorney due to COVID and some delayed town meetings. Sheriff Anderson expected this any day and would forward it immediately for the Board to review. RAC expects to release the burden on Newfane and the three other Towns that are the program’s originators. Once the program has proven itself, others are encouraged to enroll.   Newfane will fill the animal control vacancy and maintain the authority to pursue things not covered by the MOU.

(7:30 pm joined VIA phone): Mike Fitzpatrick

Ken Estey – June 7 Meeting reflection and protocols – I would like to reflect on the actions from two weeks ago when a public member stood up and took off their mask, turned around, and addressed a colleague. It felt as though it was an attack. While others were speaking, they remained seated with masks in place.  They remained respectful; the same rules need to apply to everyone. “

“To me, it felt aggressive, and the behavior felt disrespectful. I’m concern, sad, and disheartened since this happened. I wouldn’t want anyone to feel this way.  Key elements that one expects when attending public meetings are proper protocols and equity under which meetings can occur.  Selectboard (meetings) is a place where one should feel safe to be; creating best practices of public meetings allows others to remain respectful and comfortable to express their feelings and concerns to each other even though opinions differ. I urge you (the Selectboard) to have specific rule protocols and best practices in place so that everyone can say we may disagree, but we all care about each other as a Town and looking out for each other.”

Discussion ensued.

Angela Sanborn shared with the public a portion from the Rules of Procedures Policy concerning public participation.

Shelly Huber made a Motion to readopt the Rules of Procedures. And to have copies available when there is a meeting held.  Mike Fitzpatrick seconded. Motion passed 5/0

Chair of the Selectboard Angela Sanborn read the “Rules of Procedure” public participation in the recordings.

A. PUBLIC PARTICIPATION

  1. All meetings of the body are meetings in the public, not of the Members of the public shall be afforded a reasonable opportunity to express opinions about matters considered by the body, so long as the order is maintained according to these rules.
  2. At the end of each agenda item, but before any action is taken by the public body at each meeting, there may be 5 minutes afforded for open public By majority vote, the body may increase the time for open public comment and its place on the agenda.
  3. Comment by the public or members of the body must be addressed to the chair or to the body as a whole and not to any individual member of the body or
  4. Members of the public must be acknowledged by the chair before
  5. If a member of the public has already spoken on a topic, he or she may not be recognized again until others have first been given the opportunity to
  6. Order and decorum shall be observed by all persons present at the Neither members of the body, nor the members of the public, shall delay or interrupt the proceedings or the peace of the meeting or interrupt or disturb any member while speaking. Members of the body and members of the public are prohibited from making personal, impertinent, threatening, or profane remarks.
  7. Members of the body and members of the public shall obey the orders of the chair or other presiding The chair should adhere to the following process to restore order and decorum of a meeting but may bypass any or all steps when he or she determines in his or her sole discretion that deviation from the process is warranted:
    1. Call the meeting to order and remind the members of the applicable rules of
    2. Declare a recess or table the
    3. Adjourn the meeting until a time and date
    4. Order the constable to remove disorderly person(s) from the

 Shelly Huber made a motion to sign and readopt the Rule of Procedure. Mike Fitzpatrick seconded.  Motion passed 5/0

UNSCHEDULED MEMBERS OF THE PUBLIC:

Angela Sanborn asked the board members if they wanted to entertain a time limit for public members to allow everyone time to speak.

Shelly Huber made a motion for one (1) minute for the public to address the Selectboard. Mike Fitzpatrick seconded.   The vote 2/3 motion did not pass.

Ann Golob made a motion to allow three (3) minutes; they have made an effort to be here, and we need to listen. Katy Johnson –Alpin seconded. The vote 3/2 motion passed.

Brenda Siegel – Braver Angels / Anti-bias is not bipartisan.

Joseph Runge – Anti-bias is just a flowery word, use of dog whistles.

Dan Dewalt– Demographically, people still don’t feel safe by expanding awareness.

Deborah Luskin –Thankful for the training opportunity; today’s training was sobering.

Bill Martin– To learn from it.

Thomas Abbotts– Is the Town putting out literature by way of endorsement?  Some may be fearful of losing their jobs.

Ann Golob– I wish to reiterate these classes are voluntary.  No one will be or is targeted. However, we intend to compile a summary to share after we complete these three VLCT trainings.

Priscilla Cotton – Thank you.  As volunteers, David & I would be willing to complete these pieces of training.

Dan Dewalt– Perhaps someone (highway department) misunderstood or was given incorrect information.

Katy Johnson- Aplin– Training links could be made available on the website.

OLD BUSINESS:

Newfane COVID 19 Restrictions- Newfane Selectboard is working with Brattleboro Community Television (BCTV), and they will continue to follow COVID 19 Safety & Health Guidelines until further notice.

American Rescue Plan Act (ARPA) -Ann Golob

“It was noted that we could spend ARPA funds to replace lost revenue. Melissa Brown took a look at the formula for calculating the loss and wrote:

I’m looking over these figures, and the one sentence that catches my eye is, “If actual revenues collected exceeds calculated projected, then no revenue loss for that year.” For FY20 and FY21, we have gone over our projected amounts in revenue and collected $100,000-300, 00.00 more than we budgeted. I believe that this would make us ineligible for the “Loss of Revenue.”

Timing: The State will be requesting their funds from the Federal government the week of June 23; once they have made that request, towns (and villages) have 30 days to request their funds. If funds are not requested, they will revert to the State.

It is expected that we will need to begin reporting on October 31; a reporting portal is being built by the US Treasury working with the National League of Cities. More reporting guidance will be shared when it becomes available.

Funds: The current fund that we will be receiving from the State is about $157,000. (There are also funds for the village of Newfane that need to be requested separately from the Town.) There is a second round of monies that will be coming – the feds have allocated funds to counties. But Vermont doesn’t have a system of governance at the county level, so our state representatives are working with the feds to have those monies allocated directly to the towns. We don’t know when those funds will become available. From my initial conversations with Representative Peter Walsh’s office, they estimated the monies would be approximately $97,000.00.

As we consider projects to funds with ARPA, there will also be three big pools of monies that will be made available by the State for projects related to clean water, broadband, and housing. VLCT cautioned that before a town decides to spend money on these three types of initiatives, check to see what you can get from the State funding first.”

Shelly Huber made a motion to have Melissa Brown, Treasurer, to be the Designated Town Representative, Katy Johnson-Aplin seconded. Motion passed.

Japanese Knot Weed- Gloria Cristelli-

Will be Rescheduled

NEW BUSINESS:

None

CORRESPONDENCE:

Thomas Ely – Opinion

Elizabeth Erickson – Opinion

Bert Picard – Opinion

Juliette & Henry Carr- Opinion

Stanley Noga Jr- Opinion

Joseph Runge – Opinion

Richard & Lorraine Westcott – Opinion

Jim Sinon – Opinion

Gloria Cristelli – Concerns of behavior

West River Valley Mutual Aid Working Group –List of resources for training.

*** Open Meeting Law The information is available to the public at the Town of Newfane Office, Administrative Assistants files.

POSSIBLE EXCUTIVE SESSION

Not needed

PAY ORDERS:

  1.   Payroll Warrant No #11518                         Amount $ 4,602.23
  2. Payroll Warrant No #11519                           Amount $  4,530.94
  3. Account Payable No # 21026                        Amount $    38,442.39

Shelly Huber made a motion to approve pay orders. Angela Sanborn seconded the motion.

Motion Passed.

ADJOURN:

Katy Johnson-Aplin made a motion to adjourn. Meeting adjourned at 9:20 pm

Respectfully Submitted

Administrative Assistant

Wannetta Powling

 

June 21, 2021 Selectboard Agenda

Zoom Meeting   https://zoom.us/j/97227911757? Pwd=TEd4YmdKMzJUd3NaTERhVUFOWWsydz09

Meeting ID: 972 2791 1757   Passcode: 352680 (Expires Sept.20th)

One tap mobile +13017158592, 97227911757#, *352680# US (Washington D.C)

  • CALL TO ORDER
  • ADDITIONS/AMENDMENTS TO AGENDA
  • APPROVAL OF MINUTES
    1.  June 7, 2021, Regular Meeting
  • ROAD FOREMAN’S & ROAD COMMISSIONER’S REPORT
    1. Access permit – Manitou Sun Set Lake Road
  •   ADMINISTRATIVE ASSISTANT’S REPORT
    1. Animal Control Update -Blueberry Circle Incident
  • COMMITTEE REPORT
    1. Ken Estey-Planning Commission Town Plan List of Projects Updates
  • SCHEDULED MEMBERS OF THE PUBLIC
    1. Lieutenant Anthony French- VT State Police
    2. Sheriff Mark Anderson – Windham County Sheriff Department
    3.   Ken Estey – June 7 Meeting reflection, protocols
  •  UNSCHEDULED MEMBERS OF THE PUBLIC
  • OLD BUSINESS
    1. Newfane COVID 19 Restrictions
    2. American Rescue Plan Act (ARPA) -Ann Golob & Planning Commission
    3.  Japanese Knot Weed- Gloria Cristelli
  • NEW BUSINESS
  •  CORRESPONDENCE
  •  POSSIBLE EXECUTIVE SESSION
  • PAY ORDERS
  1.  Payroll Warrant No #11517                         Amount $    N/A
  2. Payroll Warrant No #11518                          Amount $    N/A
  3. Account Payable No # 21026                         Amount $    N/A
  •  ADJOURN

Selectboard Minutes Monday June 7, 2021

To join (Zoom) information https://zoom.us/j/2642477645?pwd=MTVUZGRMSFJ4MXpMcFhNN0JBNk0yZz09

One tap mobile +13126266799, 2642477645#,*490269# US (Chicago) +19292056099, 2642477645#,*490269# US

BOARD MEMBERS PRESENT:  Angela Sanborn, Shelly Huber, Ann Golob and Katy Johnson-Aplin

VIA Phone: Mike Fitzpatrick

OTHERS PRESENT

Jay Wilson, Rachel Worthington, Gloria Cristelli, Chris White, Jane Douglas, Ken Estey, Dan Dewalt, Keats Dieffenbach, Thomas Abbotts, Erica Walsh, Bahman Mahdavi, Fiona Creed Chevalier, Ben Wilson, Kate Gehring, Apple Gifford, Samantha Kilmurray, Pat Halloran, Robert Hamm, Jon Mack, Tim Maddalena, Emily Houle,  Jenny Ray –Commons, Chris Mays – Reformer, Austin RiceBCTV and Wannetta Powling.

CALL TO ORDER:

The meeting was called to order at 6:00 p.m. by Selectboard Chair Angela Sanborn.

ADDITIONS/AMENDMENTS TO AGENDA: 

Shelly Huber made a motion to move WRVMA Anti-Bias Training off the list as not being a Town matter. Mike Fitzpatrick seconded.  Vote taken 2-3; motion did not pass.

Shelly Huber made a motion for placing this on the Ballot for Town Meeting.  Motion was not seconded.

Shelly Huber made a motion for changing the order of items on the agenda, Seconded by Mike Fitzpatrick.

Shelly Huber made a motion to have the WRVMA working group and scheduled members of the public follow the approval of the minutes and the Road Forman’s report. Mike Fitzpatrick seconded.

Motion passed.

APPROVAL OF MINUTES:

  1. May 17, 2021 Regular Meeting

A motion was made by Mike Fitzpatrick to accept the minutes of the May 17, 2021 regular meeting. Katy Johnson-Aplin seconded the motion.  Motion passed.

 2. May 26, 2021 Special Meeting Monroe Bridge

A motion was made by Katy Johnson-Aplin to accept the minutes of the May 17, 2021 regular meeting. Shelly Huber seconded the motion.  Ann Golob and Mike Fitzpatrick abstained. Motion passed.

 3. June 2, 2021 Special Meeting Road Issues

A motion was made by Ann Golob to accept the minutes of the May 17, 2021 regular meeting. Katy Johnson-Aplin seconded the motion.   Shelly Huber abstained.  Motion passed.

ROAD FOREMAN’S & ROAD COMMISSIONER’S REPORT:

  1. The rubber membrane on Monroe Bridge is going down on one lane today.
  2. The Depot Rd Culvert update: Still waiting on easement
  3. The Sand/Salt shed update: Nothing new to report.
  4. There will be a delay on painting crosswalks, speed limit and stop bars due to the paint shortage.
  5. We had a zoom meeting and then I walked West St. with Rachel from the VT Food bank for a location for the Veggie truck. We couldn’t come up with an alternate site. I think with a few adjustments as it goes along, they may be able to make it work. A sheriff’s deputy will be onsite to assist.

 Rachel Worthington was able to give additional information on the plans for the set up for the monthly food distribution process. Grace Cottage Hospital is the host sponsor with volunteers available to assist. This is going to be a drive thru process until spring and hopefully then it will become a walk up. This event is held on fourth Thursday of the month from Noon – one (1) pm.

6. Guardrail work will be going on later this week.

7. Paving will be going on this week on Dover Rd. and on Monroe Bridge.

8. It looks like we have enough money in the sign and traffic safety budget to order another solar radar sign that can be used on RT 30 if you want to do that.

It was agreed that a new solar radar sign would be purchased.

9.      Houle – Access permits @ 289 Wiswall Hill Road.

This application & site was reviewed by Christopher Williams, Road Commissioner and Jay Wilson, Road Foreman. Recommendation was made that off the road the access needs to be a flat twenty feet, and there was no need to install a culvert.

 Mike Fitzpatrick made a motion to approve access permit on the Road Foreman’s recommendation.

Shelly Huber seconded the motion.   Motion passed.

 Mike Fitzpatrick made a motion to accept the Road Foreman’s Report. Shelly Huber seconded the motion.   

Motion passed.

SCHEDULED MEMBERS OF THE PUBLIC:

Alice Flanders –was invited by Shelly Huber, to address the proposal for anti-bias training. Ms. Flanders discussed her life achievements attained through hard work and overcoming personal struggles while raised in a newly integrated south in the 1960’s.  She had a career as a Navy Officer- Specialty in Base Systems Operations and served on the Navy Staff at the Pentagon. She was a physics major and mathematics major and later worked at the MIT Lincoln Lab. In 2020, Ms. Flanders was a candidate for the Vermont State House of Representatives. She met her husband, a Native Vermonter, in 1976 and that is what brought her to this state.

Ms. Flanders would prefer to be looked at for her achievements as an individual rather than to be pitied for being a woman or even as black woman.  “We can all over come whatever life gives us if we want to.  Nothing needs to hold us back.  Education was a door that I saw as a way to make my life better.” Ms. Flanders believes that all of our kids need to understand equal opportunity is the law of the land. In contrast she said that she does not support equity because it takes hours of hard work to become proficient spending long hours of studying to gain confidence “If they put in the effort they will get the results.” Everything worth achieving is worth fighting for and you develop confidence in yourself and the performance will speak for itself.”

Ms. Flanders concluded, “I am concerned with “anti-bias training;” this is a land of equal opportunity; it is the “law of the land.” If we make it separate but equal, how will we ever know if someone is truly capable and knowledgeable to perform as a surgeon or in other capacities? If we strive to compete it will lead to success and that will lead to more success. I was goal driven, this is something we need to encourage in our children and to encourage them to achieve and be the very best they can.”

“Can we all just be HUMANS and sign up for that team?  There will always be those that have biases, we should let competence speak for itself.

Following Ms. Flanders, there was a discussion regarding the proposed anti-bias training.

Ann Golob -suggestion

At our last Selectboard meeting we discussed whether the town should support and encourage our staff, Selectboard members and commissioners to enroll in non-bias training. On a personal note, I strongly support such training and have taken several over the years as part of my jobs in the corporate and not-for-profit worlds. They were enormously helpful and insightful  some were definitely better than others but all had value. Since that time these types of training have become much more common in all settings – government, not-for-profit, commercial, etc. I wasn’t aware of just how usual these programs had become until I started talking to several people in the community and each and every one mentioned that they had taken a similar course in connection with their employment.

Vermont state law, as it was explained to us by VLCT, does not give a town authority to mandate such training to their employees. But we can strongly suggest and encourage it. I would like to recommend that we do so.

Recognizing that the quality of programs varies tremendously and that the focus of different courses varies, I was interested in the fact that VLCT is offering a course that was developed by the National League of Cities. It is a three-part online diversity, equity and inclusion training available to VLCT members. They describe the course as providing a training program aimed at eliminating racial disparities, healing racial divisions and building more equitable communities. The course will be taught in 3 two-hour sessions on June 21, June 28 and July 14. I have signed up to take it. I strongly urge all town employees, Selectboard members and commissioners to take a look at their offering and sign up as well.

At the first Selectboard meeting after July 14, I would suggest that we schedule a discussion of the course and evaluate if this course meets our needs and if it does, I would recommend making an official proposal urging town employees etc. to sign up. If it doesn’t meet our needs, I would recommend that we evaluate other opportunities.

As a final comment, I would like to request that all Selectboard members in particular consider signing up for the VLCT course. I know not everyone agrees that this is needed and some feel that it may not be relevant for them personally. But in this case, we are evaluating it for the town employees and as such I feel strongly that the opinion of ALL Selectboard members is important in that evaluation. We all come from different backgrounds and experiences. A good course should talk to all of us and be respectful of our differences. We as a Selectboard have many different points of view. That’s a good thing. I applaud our differences and the fact that we can work together productively and in a collegial manner to address the issues in the town that we all care about.  This is one more example where everyone’s input would be a strong positive toward doing the best we can for our town.

Apple Gifford – WRVMA working group

At the May 17 Selectboard meeting,  the West River Valley Mutual Aid working group was asked if they would submit materials about Anti-Racism, Anti-Bias, and/or Diversity, Equity and Inclusion (DEI) training options, and provide information about towns and municipalities that have engaged in anti-racism training and work. After talking to Newfane neighbors, friends, and colleagues, and reaching out via the West River Valley Mutual Aid’s email lists, we have started to compile a list of offerings.

There are nine (9) municipalities that have equity committees or an equity position.

We believe that Newfane has a wonderful opportunity to tap into the work that has already been done in the state to help make our community as welcoming and inviting as possible.  It is an acknowledgement that we all wish to learn and grow, and, especially, to avoid accidentally making mistakes – especially when it comes to town affairs and rule-making – anyone in our community should not feel unsafe or unwelcome. Likewise, the assertion that the widespread adoption of anti-bias training in municipalities, school districts, libraries, and many other public and private entities across the state is “political” is in error: these efforts are explicitly nonpolitical, and are aimed directly at supporting community cohesion and growth.

We have included an updated list of signatures for our initial letter. At the time of this submission there are 191 signatures 128 of which are Newfane residents.

Ken Estey – Planning Commission

At the May 13th meeting the Planning Commission passed a motion to support trainings for its Commissioners and encourage the training for all who are interested. Ken quoted from the statement the Town of Newfane Selectboard made in September 2020, and thanked the Board for making such a statement and having it posted on the Town website. On page 60 of our Town Plan it states that “we uphold the value of the Common Good and human dignity.” Let us uphold this, he concluded.

Discussion continued and several public comments were made in support and in opposition to Newfane needing to offer the anti-bias training.

Vermont League of Cities and Towns (VLCT) is offering a three (3) part diversity-equity –inclusion trainings. Three members of the Selectboard have signed up to take this training. Other town employees and volunteers are encouraged to do the same if they are interested. A discussion of the training will be added to the Selectboard agenda at the first meeting after the last of the three sessions.

ADMINISTRATIVE ASSISTANT’S REPORT:

  • Walter Hagedorn has worked on the flower gardens here at the Town Office.  Anson Baldwin the new owner of D& E Tree donated the mulch and Paul Dutton at Dutton’s Farm Stand & Green House in Newfane donated some beautiful flowers.  I wish to express our gratitude to Mr. Baldwin and Mr. Dutton for their generosity.

It was agreed that the Selectboard would send thank you notes sent to Mr. Dutton, Mr. Hagedorn, and Mr. Baldwin.

  • On May 10th, there were two separate incidents involving dogs. I have included these memos to refresh the Selectboard.
    • The first incident on River Road has been able to settle this matter.
    • On Blueberry Circle I have made (Seven) attempts to contact the Dog owners by phone with no results. This was a dog on dog attack, and I would like to get further directions from the Selectboard to help deal with this incident.

Katy Johnson-Aplin will assist the Administrator with efforts to contact Dover Animal control to see how this could be handled.

A motion to allow Katy Johnson-Aplin to contact the Dover ACO and follow up with needed remedial action. Motion Passed.

  • Sheriff Mark Anderson will be attending the June 21Selectboard meeting to discuss the Regional Animal Control (RAC) program that will begin July 1st.
  • I have been asked if the link for the quarterly publication of the Newfane / Brookline Newsletter be available on the Newfane Website.

The Selectboard agreed that this should be available to go on the Town website.

  • We received delivery of three (3) new set of shelves for the upstairs storage area. There is currently some old printers & keyboards that we would like permission to dispose of or to donate to the Tech class at LGHS.

Katy Johnson-Aplin made a motion to donate used equipment to the LGHS Tech class. Ann Golob seconded. Motion passed.

  • Additionally, I have provided you with information that came in today from Sullivan & Powers (Town Auditors). This is something the Selectboard may like to consider putting out for bid unless Sullivan & Powers would agree to the same price as last year $16,000 (which is in the budget) rather than the proposed price for the next fiscal year which is increased by $1,100.

It is the consensus of the Selectboard to contact Sullivan & Powers to negotiate a contract for the same price as last year.

A question was raised about scheduling updates from the different town committees to the Selectboard. The Selectboard asked to have an additional email sent in order to follow up with the committees to schedule meetings with Selectboard to update and discuss the current events.

Shelly Huber made a motion to accept the Administrative Assistant’s report. Mike Fitzpatrick seconded the motion.  Motion passed.

 COMMITTEE REPORT

Ken Estey – Chair of the Planning Commission reported that at the Planning Commission’s June 3, 2021 meeting a motion was passed to review and create an updated 2021 list of “Key Priorities” and then organize two (2) or three (3) meetings to present them to the Town for public input. The commission would then return with the proposed project list to the Selectboard for approval and to begin the process of scoping out the projects, applying for funding or using the ARPA funds for that purpose.

Suggestions were made to plan to have a consultant hired to manage the projects.  Working with the Planning Commission and Selectboard discussion the Town Plan is in effect progress.

There was a discussion about selecting someone to be the authorized representative for the town.

Katy Johnson-Aplin will follow up with VLCT to clarify the selection process for the representative.

UNSCHEDULED MEMBERS OF THE PUBLIC:

OLD BUSINESS:

American Rescue Plan Act (ARPA) -Ann Golob & Katy Johnson- Aplin

On May 18, Vermont League for Cities and Towns held a session to discuss what is known so far about the distribution of ARPA funds. On the next few pages are copies of some of the screen shots that I found the most helpful.

A few key points:

  • We don’t have to rush to decide how to spend the money that will be coming to Newfane. We have until the end of 2026 to spend the money but that by the end of 2024 we should have decided where we plan to spend it.
  • There are several categories of funding that where we can use the monies. You’ll see the first several pages detail some of the categories that will be accepted.
  • There are a few categories that are ineligible for funding – those are listed too.
  • They recommend that the Selectboard do the following but I don’t think there is any urgency in doing these immediately.
    • Appoint an authorized representative
    • Engage the public in discussion of priorities and options
    • Once decided, publish the intended use of the funds
    • Be patient and be deliberate

The folks at VLCT are setting up a group to work with towns every step of the way. So, we will always have someone to contact to answer questions and advise us.

If you are interested in watching the Zoom session, it is available on their website:

https://www.vlct.org/resource/intro-coronavirus-local-fiscal-recovery-funds

There will surely be many more informational sessions over the next few months.

Animal Control Update

Blueberry Circle – this was discussed in the Administrative Assistants Report.

NEW BUSINESS:

Board Policy for Vacant Offices and Committees- Shelly Huber

The Selectboard needs to consider how the current vacancies can be handled in order to fulfill our committees and groups organizations.  It was agreed that Shelly will draft a proposal.

Newfane mask mandate – Shelly Huber

BCTV officials will be contacted to see if the protocols have amended or changed. Depending on their response, the Selectboard will consider if the town of Newfane will change its COVID restriction policy.

CORRESPONDENCE:

1.      Christine Druke – Opinion

2.      Chris White -Opinion

3.      Mario Dupigny-Giroux – VT Agency of Transportation Operations & Safety Bureau

4.      VT Land Trust-Green MT Conservancy

PAY ORDERS:

  1.  Payroll Warrant No #11515                Amount $ 5,318.43
  2. Payroll Warrant No #11516                 Amount $  5,107.23
  3. Payroll Warrant No #11517                 Amount $    4,932.85
  4. Account Payable No # 21024              Amount $   642. 42
  5. Account Payable No # 21025              Amount $   92,238.68

Katy Johnson-Aplin made a motion to approve pay orders Shelly Huber seconded the motion.

Motion Passed.

ADJOURN:

Katy Johnson-Aplin made a motion to adjourn. Meeting adjourned at 9:07pm

Respectfully Submitted

Administrative Assistant

Wannetta Powling

 Development Review Board May 10, 2021

Subject:

Minutes of Development Review Board (DRB) April 28 site visit and first segment of Zoom-based hearing for natural burial ground within the Manitou project at 300 Sunset Lake Road.

Appellant Present  

Michael Mayer representing Higher Ground Conservation Cemetery Association

Development Review Board Members Present(

David Cotton Chairman; Walter Dadik, Secretary; Hendrik van Loon; Samantha Harlow; Lynn Forrest

Others Present

Merle Tessier, Newfane Zoning Administrator; Ken Estey, Chairman Newfane Planning Commission; John and Linda Walker, abutters; Joshua Dillingham, abutter.

Abutters Testifying through Written Comment

Judith A. Strom; Gordon and Jean Bristol.

Background

Proposed project is located in the resource district where natural burial grounds are a permitted conditional use.   Any conditional use application requires DRB approval.

Site Visit  

Mr. Mayer gave a short tour of the proposed 5 acre site which is currently undeveloped.  He noted development for the cemetery would be as non-invasive as possible.  Access would be via a right of way through the Walker property.  The Walkers noted the right of way proposed by Mr. Mayer conflicts with their interpretation of its location.

Hearing: held remotely via Zoom

Mr. Cotton opened the hearing at 6:30 pm. and all who expected to testify were sworn-in.  He said he would begin by asking for comments from Mr. Mayer and the abutters.

Mr. Mayer gave an overview of the project as described in his application.

The Walkers said they are concerned about the right of way from Sunset Lake Road to the proposed cemetery parcel. There are differences between their map and Mr. Mayer’s  interpretation that must  be resolved. They also worry about the effect of the cemetery and

related activities on the character of the area. (In addition to their oral testimony, the Walkers submitted written testimony which supplements these minutes as exhibit C.)

 

Gordon and Jean Bristol and Judith Strom submitted written testimony which supplements  these minutes as exhibits A and B respectively.   The Bristols endorsed the concept of a green burial ground but expressed concerns about the subdivision, compliance with act 250 and compliance with state cemetery regulations.  Judith Strom endorsed the project.

Mr. Dillingham said he had no concerns about the project

Mr. Mayer said he values the character of the area and plans to work to maintain it.  He and his   attorney have also established a 501 C (3) corporation to govern the cemetery and insure compliance with applicable laws and regulations including act 250.  He agrees the right of way issue must be resolved. He noted that he presented a large survey map to the Zoning Administrator with a clearer view of the right of way but it wasn’t included in the pre-hearing package.

Mr. Cotton asked Mr. Mayer to work with his attorney to resolve the right of way situation.  Mr.

van Loon reminded the group that the DRB is responsible for conditional use review of the project;

but, the Zoning Administrator is handling the subdivision issue.

Mr. Mayer answered a number of questions about operations and policies to maintain the

area’s character. He didn’t mention specific rules and restrictions; but, cited his history of

maintaining the character and philosophy of the Manitou project.

Mr. van Loon made a motion that DRB close the hearing and adjourn to deliberative session.

There was no second.

Mr. van Loon then made a motion that the hearing be recessed and continued on Wednesday

May 12 at 6:30 pm via Zoom.  The motion was seconded by Ms. Harlow and passed

unanimously.

Mr. Cotton recessed this session of the hearing for the project at 8:30  pm.

Newfane Development Review Board

Walter Dadik, Secretary

 

 

 

Abutter Testimony Letters

Exhibit A  Gordon and Jean Bristol 4-22-2021

Exhibit B  Judith A. Strom 4-28-2021

Exhibit C  John and Linda Walker 4-20-2021

 

Selectboard Meeting Monday May 17, 2021

To join (Zoom) information https://zoom.us/j/2642477645?pwd=MTVUZGRMSFJ4MXpMcFhNN0JBNk0yZz09

One tap mobile +13126266799, 2642477645#,*490269# US (Chicago) +19292056099, 2642477645#,*490269# US

BOARD MEMBERS PRESENT:  Angela Sanborn, Shelly Huber, Ann Golob and Katy Johnson-Aplin

VIA Phone: Mike Fitzpatrick

OTHERS PRESENT:

Jay Wilson, Melissa Brown, Gloria Cristelli, Chris White, Jane Douglas, Juliette Carr, Dan Dewalt, Keats Dieffenbach, Thomas Abbotts, Lynn Forrest, Alica Bono, Dale Stevens, Erica Walsh, Bahman Mahdavi, Fiona Creed, Ben Wilson, Kate Gehring, Dale & Veronica Penny, Apple Gifford, Elizabeth Crowe, Samantha Kilmurray, Pat Halloran, Merle Tessier, Jeryl Julian, Laura Xiao, Ramsey, Robert Hamm, Jon Mack, Christine Druke, Sarah, Elizabeth,  Cina Friend, Nicole Graziano,  Dan Dewalt, Christine Colascione, Tim Maddalena, Chris Mays – Reformer, Austin Rice -BCTV and Wannetta Powling.

CALL TO ORDER:

The meeting was called to order at 6:00 p.m. by Selectboard Chair Angela Sanborn.

POSSIBLE EXCUTIVE SESSION:

1 V.S.A. § 313 (a) (3) or (4)

(3) An evaluation of a public officer or employee.  (4) Or disciplinary or dismissal action against a public officer.

Ann Golob made a motion to go into Executive Session. Katy Johnson-Aplin seconded the motion.  Motion passed

Selectboard entered into Executive Session at 6:04 pm.

 Ann Golob made a motion to exit from Executive Session. Katy Johnson-Aplin seconded the motion.  Motion passed

Selectboard adjourned from Executive Session at 6:15 pm.

No action was taken.

ADDITIONS/AMENDMENTS TO AGENDA:

The governor has lifted some of the COVID 19 restrictions.

The Board will review and discuss with town office employees the option of opening the doors to the public.  This will be placed on the next meeting agenda.

APPROVAL OF MINUTES:

  1. May 3, 2021 Regular Meeting

A motion was made by Ann Golob to accept the minutes of the May 3, 2021 regular meeting. Katy Johnson-Aplin seconded the motion.  Mike Fitzpatrick -abstained.  Motion passed.

 May 3, 2021 Board of Liquor Control

A motion was made by Ann Golob to accept the minutes as amended of the May 3, 2021 Board of Liquor Control.

Katy Johnson-Aplin seconded the motion. Mike Fitzpatrick -abstained. Motion passed.

ROAD FOREMAN’S & ROAD COMMISSIONER’S REPORT:

  1. The bridge work on Monroe Bridge is progressing, the plan is to try and put down the rubber membrane next week with paving to follow.
  2. The Depot Rd Culvert update: Nationstar Mortgage Bank has sold the property at 254 Depot Rd. to another bank; we are rewriting everything to reflect the new owners so we can work on the easement.
  3. The Sand/Salt shed update: We have most of the documents with the state’s recommendations incorporated. The engineer will wrap up the paperwork, This will not go out to bid until January 2022.
  1. I had a request that the Selectboard write a letter to the property owners at both ends of Rail Road Lane reminding them that it’s a legal trail and that access needs to be kept open for the public.

I would like the Selectboard to send letters out to the property owners of Rail Road Station reminding them not to block the Town Trail.

   5. I would like to do 2 days of crack sealing on the pavement. The cost for NiCom is         approximately $2,125 per mile for Gorman it’s approximately $4,200 per mile. We used NiCom    last year and they were very good.

Shelly Huber made a motion to accept NiCom’s for crack sealing at $2,125 per mile on the pavementKaty Johnson-Aplin seconded the motion.  Motion passed.

  1. I am still trying to come up with a good location for the Veggie truck.

       The Court may be in session during this time. Jay Wilson indicated that he will continue to work            on a good location for the Veggie truck.

  7.  The pull-offs on Dover Rd, Grimes Hill, etc. is getting a fair amount of use from people     pulling over to use the phone. I am trying to find an alternative plan to closing them off that would keep them open but discourage dumping.

Discussion ensued, with suggestions of installing a camera and signage to deter the illegal dumping at Grimes Hill.

  8.  We have a request for work in the Right Of Way and an access permit for Station Rd. The work was already done so I asked him to get a permit.

Ann Golob made a motion to approve access application permit for changes to the access on Station Road.

Katy Johnson-Aplin seconded the motion.  Motion passed.

 9.  Now that we have a handle on how much money we have available for paving, I would like to put it out to bid this week and possibly open them next week because they would have to complete work by June 30.

The Board agreed to open Sealed Paving Bids on Wednesday May 26, 2021 at 5:30 pm.

 Ann Golob made a motion to accept the Road Foreman’s Report. Shelly Huber seconded the motion.   Motion passed.

ADMINISTRATIVE ASSISTANT’S REPORT:

  • The photos and information that Katy Johnson-Aplin provided to the Selectboard was what I forwarded to the Carr family. The Carr family was grateful for this information.
  • Monday May 10th, there were two other separate incidents involving dogs. I have shared these memos with the Selectboard and am awaiting further information on both of them. I have a scheduled Zoom meeting tomorrow with Sheriff Mark Anderson regarding the Regional Animal Control (RAC) program that will start on July 1st.

The Selectboard would like to schedule a meeting with Sheriff Mark Anderson regarding the Model Animal Control Ordinances prior to July 1, 2021 implementation of the program.  

  •  Walter and Emily Hagedorn have volunteered to work the flower beds here at the Town Office. They have recently moved from Brattleboro and bought a house on Rock River Terrace.  They would like to generously support our efforts to beautify the looks of Newfane Town Office.  The Newfane Garden club was no longer available to work the gardens.

Suggestion was made to have a signed release that any kind of volunteering, Town of Newfane would not be held responsible for personal injuries. 

Suggestion was made to donate the pin wheels to our local NewBrook Elementary School or Timson Hill Preschool.

Ann Golob made a motion to accept the Administrative Assistant’s report. Katy Johnson-Aplin seconded the motion.  Motion passed.

COMMITTEE REPORT:

Lynn Forrest of the Planning Commission reported they have been focusing on the list of areas for the Selectboard and Planning Commission to work on to improve the Town Plan Development areas.  At the last Planning Commissioners’ meeting there was a motion that passed that the Planning Commission would willingly participate in the Anti- Bias training.

Merle Tessier the Zoning Administrator was present to get approval of the Fee changes that were recommended to the Selectboard in an earlier meeting this spring.

Mike Fitzpatrick made a motion to accept the Zoning Administrator fee change. Shelly Huber seconded the motion.  Motion passed

SCHEDULED MEMBERS OF THE PUBLIC:

  1. Ruck –Up Veterans Nonprofit – George Le Grace

George Le Grace’ asked for written permission of Newfane Selectboard to do a Coin Drop on Route 30 in Newfane. Ruck-Up, Inc. is a veteran’s advocacy, outreach, counseling group that works around New England. The Coin- Drop is one of their biggest fund raisers.  The five (5) coin drops held last year helped Ruck Up to raised $20,000.  The date for proposed Coin-Drop is July 10, 2021.  Mr. Le Grace’ requested a letter of approval from the Selectboard.

Shelly Huber made a motion to give permission for Ruck-Up to hold the Coin Drop in Newfane. Mike Fitzpatrick seconded the motion. Motion Passed.

  1. Japanese knotweed – Gloria Cristelli

Wants to bring awareness to the Selectboard of the increased need for controlling the invasive Knotweed, there have been several areas of concern.  The dramatic attack has significantly decreased the distance between the knotweed making contacts with the road.   “It is my recommendation to place the Knotweed on pallets at the place of the cutting to allow for drying before transporting to proper burn site. “

Jay Wilson has in the past used his own personal tractor with a sickle cutter to trim back the Knotweed on Grimes Hill Road.   He is willing to rent his equipment to the Town; by doing this Town insurance will cover the equipment.

Shelly Huber made a motion for Jay to submit an invoice for the rental of his tractor. Ann Golob seconded the motion. Motion Passed.

The septic leach field area behind the Town Office is in need of such attention.  To use a dedicated lawn mower with a catch bag to mow the area and place the debris in a barrel. This would help control the Knotweed on the septic area and could potentially save the Town the replacement cost of this system.  By making this purchase of a Mower strictly for this purpose, it could also be used at other areas.

Gloria also talked about people “adopting a patch of Knotweed” and that person(s) would be responsible for the maintenance of that patch to control the Knot weed problem.

Shelly Huber made a recommendation to have Gloria put her recommendations in writing for further consideration.

3. West River Valley Mutual Aid Anti-Racism Working Group – Apple Gifford

A letter was submitted to the Newfane Selectboard with 145 signatures asking for support and consideration for Anti-Bias training to be offered in Newfane, to employees and elected officials.

Believing that this will send a message to help increase awareness that Newfane is a warm, welcoming choice for those wishing to move here, thereby encouraging growth in Newfane.  By taking a pro active step this will send a welcoming message that Newfane not only to recognize the diverse backgrounds but can share with our neighboring towns that have similar concerns.

Discussion, comments and questions from the public was offered to help bring understanding of what this would be like for Newfane.

Selectboard wanted additional information from the WRVMA group including what other Vermont municipalities have address this issue.

This will be placed on future Selectboard Agendas.

UNSCHEDULED MEMBERS OF THE PUBLIC:

OLD BUSINESS:

Animal Control Update – Katy Johnson-Aplin

May 11, 2021 Sandy MacDougall, the Dover ACO and I, met at the home on Beech Tree Lane. The dog owner was waiting for us, and was amiable throughout our visit. The fence has been completed, and encloses their back yard entirely with 5’ tall welded wire fencing reinforced with wood along the bottom. We met the three dogs and they were in good condition, and excited to see us. I am pleased with this outcome, and consider this matter closed.   The Carr Family has been notified of the visit and the installation of the fence

 Angela Sanborn wanted to make a public reminder that Newfane does have an Animal Control Ordinance.

That dogs owners need to be responsible and be aware of them, including to “clean up after your dogs.”

Discuss Ideas in the Town Plan –Ann Golob

Discuss Ideas in the Town Plan was tabled for future meetings.

NEW BUSINESS:

CORRESPONDENCE:

The following correspondences were addressed earlier in the meeting.

1.  Reaction to White / Walch letters – Dan Dewalt

2.  Support of Anti- Racism Training for Town Employees and Officials –Nicole Graziano, Thomas Ely, Johanna Gardner, Rev Robert Hamm, Kendra Dias

 

TREASURERS REPORT / DELINQUENT TAX COLLECTOR’S REPORT

Adoption of the New a Delinquent Tax Policy was previously tabled to allowing the Board sufficient time to review.

Shelly Huber made a motion to adopt the Delinquent Tax Policy. Ann Golob seconded the motion.  Motion passed.

PAY ORDERS:

Payroll Warrant No #11512                     Amount $ 7,152.28

Payroll Warrant No #11513                      Amount $ 5,587.69

Account Payable No # 21022                   Amount $ N/A

Shelly Huber made a motion to approve pay orders. Ann Golob seconded the motion. Motion Passed.

ADJOURN:

Ann Golob made a motion to adjourn. Meeting adjourned at 8:52 pm.

Respectfully Submitted

Administrative Assistant

Wannetta Powling

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Monday April 19th, 2021 Newfane Board of Liquor Control

  • CALL TO ORDER:

 Angela Sanborn called the meeting to order at 8:24 pm.

  • BUSINESS:
  • License New and Renewal Applications
  1. Newfane Store – New Application

Ann Golob made a motion to approve license renewal application for Newfane Store -New Application. Shelly Huber seconded the motion.  Motion passed.

  1. 4 Columns Inn

Shelly Huber made a motion to approve license renewal application for 4 Columns Inn.  Ann Golob seconded the motion.  Motion passed.

Ann Golob made a motion to adjourn. Meeting adjourned at 8:27 pm.

  

Respectfully Submitted

Administrative Assistant

Wannetta Powling

April 19th, 2021 Selectboard Minutes

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BOARD MEMBERS PRESENT:  Angela Sanborn, Shelly Huber, and Ann Golob

Absent: Mike Fitzpatrick and Katy Johnson-Aplin

OTHERS PRESENT

Jay Wilson, Melissa Brown, Juliette Carr, Dan Dewalt, Doris Knetchel, Gloria Cristelli, Stephanie Leis, Austin RiceBCTV and Wannetta Powling

CALL TO ORDER:

The meeting was called to order at 6:00 p.m. by Selectboard Chair Angela Sanborn.

ADDITIONS/AMENDMENTS TO AGENDA:

APPROVAL OF MINUTES:

  1. April 19, 2021 Regular Meeting

Shelly Huber made a motion to accept the minutes of the April 5th, 2021 regular meeting as amended. Ann Golob seconded the motion. Motion passed.

 

  1. April 5th, 2021 Board of Liquor Control

Ann Golob made a motion to accept the minutes of the April 5th, 2021 Board of Liquor Control.

Shelly Huber seconded the motion. Motion passed.

 

 

ROAD FOREMAN’S & ROAD COMMISSIONER’S REPORT:

  1. The bridge work on Monroe Bridge is temporarily on hold while the whole company is in quarantine. We did a little extra digging in the concrete deck and found it generally to be in good shape. They will be patching 4 smaller spots that we opened up.
  2. The Depot Rd Culvert update: The 254 Depot Rd. property has officially changed ownership to the bank; we now have to change everything to reflect the new owners and try to get the easement signed.
  3. We have 3 access permits to approve tonight. 1. David Marquez at 86 Newfane Hill Rd. does not need a culvert. 2. Beckley Gaudette backside of Newfane Hill Rd. needs a 15” culvert. 3. John Julian on Parrish Hill Rd. Needs a 15” culvert and needs to go in for 20’ level before going up.  These were viewed by Christopher Williams and me and Okayed.

 Shelly Huber made a motion to approve access permit for David Marquez at 86 Newfane Hill Rd. Ann Golob seconded the motion. Motion Passed.

 Shelly Huber made a motion to approve access permit Beckley Gaudette backside of Newfane Hill Rd. Ann Golob seconded the motion. Motion Passed.

 Ann Golob made a motion to approve access permit John Julian on Parrish Hill Rd. Shelly Huber seconded the motion. Motion Passed.

4. The Sand/Salt shed update: Nothing new to report.

5. We had the first Hazard Mitigation Plan meeting last week and one more this week. Margo from WRC will begin work on our plan; we had 7 people that are involved in the planning.

6. Green Up has started and I was notified from Laura Bacon, Dr. Shafer & Deborah Luskin of a big concern going down over the steep bank off Grimes Hill Road to clean up trash. We should have a plan to deal with this and looking for ideas.

7. Sunday morning there was an Emergency Management meeting held at the fire house. There were two (2) changes that were made, to put Angela Sanborn as Selectboard chair and remove the Animal Control Officer.

 Ann Golob made a motion to approve Emergency Management PlanShelly Huber seconded the motion. Motion Passed.

 8. Conservation Committee member Greg Record may be able to help the Town create a plan to deal with the Emerald Ash Borer. I will let the Selectboard know what we can come up with.

 Ann Golob made a motion to accept the Road Foreman’s Report. Shelly Huber seconded the motion. 

Motion passed.

 

ADMINISTRATIVE ASSISTANT’S REPORT:

  • I would like to revisit the memo that I sent the Selectboard February 18th, 2020 to see if the board would like to schedule with the other Town committees and organizations a reporting and tracking progress. This will allow the Board to be informed. To provide help and maintain open communications.

The Board agreed and asked for this to be set up Quarterly for review.

  • The Hazard Mitigation meeting on April 12th was attended by seven (7) of us and went very well. The next meeting scheduled for this Wednesday April 21st, the agenda information is posted under the Latest News on our website. If you would like to join us contact me, and I will send you the agenda with the zoom information.
  • I have included an email that I received this morning regarding a Conservation Project involving North East Wilderness Trust & 111 acres off Hunter Brook Road in South Newfane. They are asking for a letter of support from the Selectboard similar to the Deer Preservation Project that Deborah Luskin presented to the Board last year.

Motion to Table.  Ann Golob made request to provide Mike Fitzpatrick & Katie Johnson- Aplin material for review prior to the discussion at the May 3rd meeting.

  •  A Board of Abatement hearing was set up for April 29, 2021 at 6pm via zoom. The Board of Civil Authority (Justice of Peace, Town Clerk, and Selectboard Members) will be in attendance, the Listers and Treasurer will provide the information for the hearing. The Town Clerk will forward the Agenda.

Ann Golob made a motion to accept the Administrative Assistant’s report. Shelly Huber seconded the motion.  Motion passed.

 TREASURERS REPORT / DELINQUENT TAX COLLECTOR’S REPORT

Information was provided to the Board Members of the five (5) properties that should be considered for tax sale.

Discussion ensued.

 Angela Sanborn made a motion to table the three (3) remaining properties until review/adoption of a new Tax Policy. The Treasurer will create a Delinquent Tax Policy for the Selectboard to review.

 Ann Golob made a motion to precede with the two (2) properties of the deceased owners D.215.1 & D.2187.   Shelly Huber seconded the motion. Motion Passed.

 The Board considered this as an update not a report.  No need to approve.

 COMMITTEE REPORT:  None

 SCHEDULED MEMBERS OF THE PUBLIC:

 Lister’s Office – Doris Knetchel – Employee review

  1. A letter was sent to the Selectboard recommending a pay increase for the Data Entry Person, Katy Bristol, who started November 11, 2020. The recommendation was for a pay increase to $16.00 per hour.

Shelly Huber made a motion to approve the pay increase starting May 1st, 2021 for Katy Bristol. Ann Golob seconded the motion. Motion Passed.

  1. Doris Knechtel sent a memo to the Selectboard regarding the Veggie Van Go Program seeking permission to use the Town Roads once per month for distribution of food to the community. Rachel Worthington from the Vermont Food Bank is asking for the Route to be Route 30 to Cross Street to West Street, and then to Church Street where distribution will occur in front of the Church.

Discussion ensued – There was a concern about congested traffic on the roads and then traffic turning from Route 30 as it could potentially be dangerous. A suggestion was to move it to the NewBrook Fire Department.  The Road Foreman will review and make recommendations.

Stephanie Leis – Animal Control Update

Ms. Leis requested an Executive Session with the Board.

Angela Sanborn made a motion to go into Executive Session under the following Title 1 V.S.A. §313(a)(9) & or (10) at 6:55 pm. The Administrative Assistant was invited into the meeting.

Exited Executive Session 7:30 pm

Action to be taken:  Bi-weekly progress reports will be given to the Selectboard by Stephanie Leis on the status of the building of a fence.

 UNSCHEDULED MEMBERS OF THE PUBLIC:

Juliette Carr asked for time frame on the construction of the fence for the neighbor’s dog.

This construction of the wooden fence will begin this weekend; work is to be performed by the dog owners. Status updates of construction progress will be provided via email or written notice prior to the May 3rd Selectboard meeting.

 OLD BUSINESS:

Animal Control Update:

Update was completed during the scheduled members of the public.

Re-Adopt- or -Amend

Personnel Policy, Selectboard Rules of Procedure, Financial Policy and Conflict of Interest Policy was tabled until the May 3, 2021 meeting when there will be a full board.

 NEW BUSINESS:

Discuss Ideas in the Town Plan –Ann Golob

Ann would like the town to create a master list of projects needed for the town’s future growth. The list of possible projects is initially coming from reading the Newfane Town Plan and other similar planning documents completed in the recent past. Ann is working with the Planning Commission to create an initial list and will then bring it to the Selectboard to discuss and amend. We are not exactly sure what the various tasks will be to get the list finalized but clearly reach out to the public to get ideas and input will be critical.  Along with the Town Plan, a project list would assist in defining our short term/long term developmental goals. At the next Selectboard meeting Ann will update everyone on the status of the project with the Planning Commission and when we should be ready to share it with the Selectboard.

 

Share the Bounty- Gloria Cristelli

West River Valley Mutual Aid would like to construct a share the Bounty food stand with a roof. They are asking for permission to place the stand under the tree at the Williamsville Hall.

The Board agreed to give permission for placement of “Share the Bounty” food stand.

 Green Up-Day:

May 1st, 2021 is official Green Up-Day. Supplies for Green-Up day are on the steps of the Town Office and at the Williamsville Hall. People having any questions can reach out to Gloria Cristelli.

 

CORRESPONDENCE:

1.      Whitney Packer – Food Vending in Newfane

Whitney Packer and partner is developing an organic fruit & vegetable juice company and would like to come to Newfane to sell their products here from their juice van.

The Board is unclear with the information provided – where and when do they want to come to Newfane – and is inviting them to a meeting to discuss further.

 

2.  Roy Mercon – Flying a drone around 3-5 spots to take photographs

Roy Mercon is a veteran photographer and licensed drone pilot, and a Vermont resident for 25 years. He would like to fly a drone around 3-5 spots in Newfane.

Board discussed restrictions to fly over public places only and gave suggestions of some areas to consider. If this occurs, The Board would like access to the photographs to put on the Town website. We need to look at whether there are any laws governing the operation of drones. Wannetta to reach out to Roy with questions.

 

3.      Windham Solid Waste Management – Backyard Compost Demonstration Flyer

They are requesting the Board to distribute their document on the Town website and social media platforms.

The Administrative Assistant will ask Bahman to set up link for this flyer for public information on the website.

 

PAY ORDERS:

  1. Payroll Warrant No. #11509                   Amount $  3,897.98
  2. Payroll Warrant No. #11510                   Amount $  4,085.22
  3. Account Payable No. # 21021 Amount $ 44,031.89
  4. Account Payable No. # 21021- A Amount $   5,860.00

 

Shelly Huber made a motion to approve pay orders. Ann Golob seconded the motion.

Motion Passed.

ADJOURN:

Shelly Huber made a motion to adjourn. Meeting adjourned at 8:23 pm.

 

Respectfully Submitted

Administrative Assistant

Wannetta Powling

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Selectboard Agenda April 5th, 2021

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CALL TO ORDER

ADDITIONS/AMENDMENTS TO AGENDA

APPROVAL OF MINUTES

  1. January 18, 2021 Regular Meeting
  2. February 28th, 2021 Public Hearing
  3. February 28th, 2021 Board of Liquor Control
  4. March 1st, 2021 Informational Meeting

ROAD FOREMAN’S & ROAD COMMISSIONER’S REPORT

ADMINISTRATIVE ASSISTANT’S REPORT

TREASURERS REPORT / DELINQUENT TAX COLLECTOR’S REPORT

1.        Tax Sale

2.        Dental Insurance for Town Employees

COMMITTEE REPORT

Planning Commission

1.        Appointment Broadband Alternate

SCHEDULED MEMBERS OF THE PUBLIC

  1. Walter Hagedorn –Offer to Purchase 2 pieces of Town Owned Property

UNSCHEDULED MEMBERS OF THE PUBLIC

OLD BUSINESS

1.        Re-Adopt- or -Amend

  •  Personnel Policy
  • Conflict of Interest Policy
  • Selectboard Rules of Procedure
  • Financial Policy

2. Discussion of the Dog Complaint – Mike Fitzpatrick (Photos Included)

NEW BUSINESS

  1. Discuss Ideas in the Town Plan –Ann Golob

CORRESPONDENCE

Carr Family expressing concerns for following up with dog complaint

EXECUTIVE SESSION

Title 1 V.S.A 313 (a) (3), The evaluation of an employee.

PAY ORDERS

  1. Payroll Warrant #11156            Amount $ N/A
  2. Payroll Warrant #11157            Amount $ N/A
  3. Payroll Warrant #11158            Amount $ N/A
  4. Account Payable # 21020 Amount $ N/A

 

ADJOURN

TOWN OF NEWFANE BOARD OF LIQUOR CONTROL

CALL TO ORDER:

BUSINESS:

License Renewal Applications

  1. GB5, LLC (Tree House Village Inn)
  2. Joed, Incorporation (Rick’s Tavern)

Warning of Development Review Board Zoom based Public Hearing April 28

The Newfane Development Review Board (DRB) will Hold a Zoom-based public hearing Wednesday, April 28, 2021 at 6:30 pm

The hearing is to consider appeal of the Zoning Administrator’s denial of Zoning Permit Application 21-003. The applicant, Higher Ground Conservation Association, is seeking approval to establish a natural burial ground at 300 Sunset Lake Road. Before the hearing there will be a site visit at 530 pm. Facemasks must be worn and social distancing will be required.

To join the hearing via the Zoom website, Zoom.com, use Meeting ID 939 9961 9815 and Passcode 013108

Alternate method to join the hearing
1. Access the Newfane web site at newfanevt.com
2. On the righthand side of the home page click on “Access the link to DRB hearing for Natural Burial Ground on April 28
3. Use the ‘join Zoom meeting” link to join the hearing

To obtain copies of the application to be considered at the hearing
1. Access the Newfane website at newfanevt.com
2. On the righthand side of the website, download the hearing application by clicking “DRB Natural Burial Ground Application 21-003
3. Application can be printed

For further information, contact the Newfane Administrative Assistant at: (802) 365-7772 extension 4 or via e-mail at: tnewfane@newfanevt.com during business hours Monday thru Thursday.

Participation in the public hearing portion of these proceedings is a prerequisite to the right to take any subsequent appeal.

Persons wishing to appear and be heard at the Zoom-based public hearing may do so in person, by a representative or attorney or through written comment.

Newfane Development Review Board
Walter Dadik, secretary

Amended Draft Minutes March 15st, 2021 Selectboard

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BOARD MEMBERS PRESENT: Angela Sanborn, Shelly Huber, Ann Golob and Katy Johnson-Aplin
Absent: Mike Fitzpatrick

OTHERS PRESENT:
Jay Wilson, Dan Dewalt, Jane Douglas, Lynn Forrest, Juliette Carr, Austin Rice -BCTV and Wannetta Powling
CALL TO ORDER: The meeting was called to order at 6:00 p.m. by Selectboard Chair Angela Sanborn.
ELECT VICE-CHAIR:
Angela Sanborn nominated Ann Golob for Selectboard Vice Chair. Katy Johnson-Aplin seconded.
Motion Carried 4/0

ADDITIONS/AMENDMENTS TO AGENDA:
None

APPROVAL OE MINUTES;
1. January 18, 2021 Regular Meeting
2. February 28, 2021 Public Hearing
3. February 28, 2021 Board of Liquor Control
4. March 1, 2021 Informational Meeting
5. March 4, 2021 Organizational Meeting
Ann Golob made a motion to accept the minutes of the March 4′ 2021 Organizational Meeting. Shelly Huber seconded the motion. Motion passed 3/0. Katy Johnson-Aplin abstained.
Additional Minutes were tabled until April 5 while the Selectboard determined the correct method for approving minutes from the previous board, Wannetta to follow up with VLCI

ROAD FOREMAN’S & ROAD COMMISSIONER’S REPORT:
1. The bridge work on Monroe Bridge is starting again this week. It will have traffic signals and be one lane of traffic for the duration of the repairs. I think we should consider some additional work to remove the pavement and put a rubber membrane down and repave the bridge, this will allow a good look at the .rest of the cement deck so see if additional repairs are needed. It will also give us a better finished surface and extend the life of the bridge.
Shelly Huber made a motion to approve the additional cost of $50,000 for a rubber membrane & labor for repairs to Monroe Bridge. Ann Golob seconded the motion. Motion passed 4/0
2. The Depot Rd Culvert update: The bank that purchased the property @254 Depot Road is considering our easement but wants to be compensated. I have sent the valuation form to the state for review. The additional cost of Compensation for the Town would be $66.00; the only other alternative would be to claim it with Eminent Domain.
3. Mud season has-taken a short break but will be returning later in the week. We have been out at night working the mud when the temperature is right.
Selectboard Chair Angela Sanborn mentioned the condition of Wiswall Hill Road. Jay mentioned that crushed Stone has been added to firm up the road.
4. The Sand/Salt Shed update: Nothing new to report. The plans have now gone to the State for their approval, this may take a few weeks to hear back.
· 5. • I need the State of VT road posting notice posted in two (2) places in town. This enables us to post roads during mud season. The Vehicle Weight Posting locations were approved for the Town Office and Williamsville Post Office.
Ann Golob made a motion to accept the Road Foreman’s Report. Katy Johnson-Aplin seconded the motion. Motion passed 4/0

ADMINISTRATIVE ASSISTANT’S REPORT:
• The security camera here in the Board Room was replaced last week. Due to a wiring issue (MICE.)
• I sent out the 2021 appointment letters for the Committees & Organizations here in Newfane, today I received back ten (10) accepting/ two (2) declining. There are three {3} vacancies which are: Town Energy Coordinator, Animal Control and an additional representative to the Windham Regional Commission. Anyone interested in being appointed, should contact the office for further information. ·
Ann Golob requested an appointment as Newfane’s representative to the Windham Regional Commission.
Angela Sanborn made a motion to appoint Ann Golob as Newfane’s representative to the Windham Regional Commission. Katy Johnson-Aplin seconded. Motion passed 4/0
• I have spoken with the remaining three (3) contractors that have provided services for the Town of Newfane, asking them to return the completed forms for our Payroll Audit.
• The changes in the posting locations have been working so far. I have received 2 Thank you emails today. regarding our posting on Front Porch Forum.
• I would hope to see an increase in viewers joining the Selectboard meetings.
• Tuesday morning, I will join a scheduled Zoom meeting with Sheriff Anderson and the four or five area towns regarding the Regional Animal Control. I will report back to the Board on any progress. The Board requested an update memo regarding the information from the zoom meeting ..
• Reminder the Selectboard Institute webinar is scheduled here from 9-12:15 on Wednesday March 24th
• There will be a Zoom Informational Meeting on Tuesday 23rd @ 7pm for the School Budget Vote. Newfane voting will be at NewBrook Fire Department on Wednesday March 24th from 9am-7pm. “Please, remember to VOTE!!
Ann Golob made a motion to accept the Administrative Assistant’s report. Shelly Huber seconded the motion.
Motion passed 4/0

COMMITTEE REPORT:
Jane Douglas was present to ask for~ one (1)-year reappointment as the Town of Newfane’~
representative to the DVFiber CUD and to elect Luke Stafford as the Town of Newfane’s alternate. Ms. Douglas said that there are currently70 ·volunteers working very hard to provide accessible internet service to the underserved areas. A feasibility and energy study of six (6) towns shows that there are more disadvantaged towns/areas than Newfane. Newfane currently has 72% of the population with some form of internet access.
Shelly Huber made a motion to reappoint lane Douglas for a one {1)-year term, as the Town of Newfane’s representative to the DVFiber with Luke Stafford as the alternate. Ann Golob seconded the motion. Motion passed4/0

SCHEDULED MEMBERS OF THE PUBLIC:
None

UNSCHEDULED MEMBERS OF THE PUBLIC;
Lynn Forrest of the Planning Commission gave a brief update on the development of a code to oversee short term rental. Currently, there is a bill in the Vermont legislature being considered on the regulations for short term rental. If anyone wants additional information, they could contact Lynn by email at lynn.forrest@gmail.com.

OLD BUSINESS:
• Status of Animal Control Complaint – Mr. Fitzpatrick Reporting
Mike Fitzpatrick was not in attendance to give the Board any additional information.
A letter has been drafted to provide information on the progress the Selectboard has made addressing the complaint originally received 10.1.2020 from the Carr family. This will be sent to the dog owners and the complainants by email and US Postal Service Tuesday morning. Minutes were read by the Selectboard Chair from the January 18th, 2021 meeting minutes that Mike Fitzpatrick would contact. the dog owners and provide the Board with photographic proof of compliance.

• Emerald Ash Borer – Jay Wilson Reporting
March 2020 the Town received information regarding the Emerald Ash Borer infestation in the State of Vermont, which was first identified in 2018. The invasive disease ~as most recently found i~ Londonderry, VT. Wilson noted there is a current estimation of between 1,400- 1,500 Ash Trees in the Town’s Right of Way. The board has received a document provided by the State of VT to help to determine the trees that are infected and need to ·be removed or saved via a chemical treatment plan of action. Huber, Selectboard member asked about forming workshops for home/ landowners to be included in the plan so they could consider how they could help to reduce the tree infestation. The Board asked Jay to follow up with Bill Guenther, and if they could plan to meet with the Board.
Ann Golob requested that the Emerald Ash Borer information be placed on the Town of Newfane’s website.

NEW BUSINESS:
Personnel Policy
Conflict of Interest Policy
Selectboard Rules of Procedure
Financial Policy
This will be on the next agenda, April 5th for the Board for approval.

CORRESPONDENCE:
1. Thank you card from the Schreyer Family-Expressing their appreciation that the “The Village
of Newfane” painting by local artist and resident Ted Schreyer was selected as the cover on
the 2020 Newfane Town Report.
2. The Gathering Place – Update on the services provided during COVID. They have beeh
delivering care packages and activity packets to their clients. They are also hosting “Porch
Visits” to our area Seniors to keep the fellowship with the participants they serve in our
community.
3. Prevent Child Abuse – The agency sent a letter noting the month of April is “Prevent Child
Abuse Month” and are requesting local support of “Plant a Pinwheel Garden” during the
month of April. Selectboard Huber made a recommendation to the other Board members
that they donate from their Selectboard stipend, $20.00 each, to fund a “Pinwheel Garden” in
front of the Town Office. Those in attendance agreed.
Wannetta was asked to submit the form on the board members behalf
4. SeVEDS & Brattleboro Development Credit Corporation – Email from Alex Beck requesting the
results of Town Meeting votes on appropriations Wannetta emailed Alex Beck the results of this year’s Town Meeting by Australian ballot.
5. Rock River Preservation presentation to Selectboard – The Newfane Selectboard received an
anonymous letter. Chair Sanborn stated the letter will not be read publicly but is available for
review to the public by making an appointment with the Administrative Assistant to the
Selectboard.

PAY ORDERS:
1. Payroll Warrant No. #11103           Amount$ 5,315.78
2. Payroll Warrant No. #11104          Amount$ 5,030.37
3. Payroll Warrant No. #11105          Amount$ 4,418.88
4. Account Payable No. # 21019       Amount $ 81,595.82
. ADJOURN:

Angela Sanborn made a motion to adjourn. Meeting adjourned at 7:40 pm.
Respectfully Submitted
Administrative Assistant
Wannetta Powling

Minutes Sunday February 28, 2021 NEWFANE BOARD OF LIQUOR CONTROL

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BOARD MEMBERS PRESENT:

Marion Dowling, Mike Fitzpatrick, Christopher Williams and Angela Sanborn

Absent: Shelly Huber.

OTHERS PRESENT:

AustinBCTV and Wannetta Powling

CALL TO ORDER:

The meeting was called to order at 2:10 p.m. by Chair Marion Dowling.

BUSINESS:

License Renewal Applications

1.       N.C Creamery, LLC / (Fat Crow)

Mr. Williams made a motion to approve the renewal liquor license for N.C Creamery, LLC / (Fat Crow.) Ms. Sanborn seconded.  Motion passed.

  1. Paul C. Dutton (Dutton Farm Stand)

Ms. Sanborn made a motion to approve the renewal liquor license Paul C. Dutton (Dutton Farm Stand.) Mr. Williams seconded.  Motion passed.

  1. Green Mountain Wine Shop

Mr. Fitzpatrick made a motion to approve the renewal license for Green Mountain Wine Shop Ms. Sanborn seconded.  Motion passed.

ADJOURN:

Mr. Fitzpatrick made a motion to adjourn. Meeting adjourned at 2:15 pm

Respectfully Submitted,

Administrative Assistant

Wannetta Powling