Category Archives: Planning Commission Meeting Minutes

The Town Office is closed to the public until further notice. Planning
Commission meetings are held via Zoom on the 2nd and 4th Thursdays of each
month at 6 pm. The posted agenda features the Zoom invitation for your
access via phone or video.

Planning Commission Meeting Minutes: 11/25/2020

COMMISSION MEMBERS PRESENT: Ken Estey, Nolan Edgar, Jane Douglas, Lynn Forrest
OTHERS PRESENT: Walter Dadik (Newfane DRB), Jeanette Perry (Newfane resident) Karen Kray

CALL TO ORDER
The meeting was called to order at 6:04pm by Ken Estey

ADDITIONS/AMENDMENTS TO THE AGENDA
There were no additions or amendments to the agenda.

MINUTES
Commission reviewed minutes of 11/12/20 meeting. A motion was made by Lynn and seconded by Jane to approve the minutes of 11/12/20. The motion carried unanimously by voice vote.

UNSCHEDULED MEMBERS OF THE PUBLIC
None

OLD BUSINESS
Selectboard Meeting Coverage:
Commission discussed having an ongoing presence at Newfane Selectboard meetings. Commission agrees to work toward getting Selectboard coverage, with the goal of having deeper coordination and collaboration between the Planning Commission and the Selectboard.

Budget for 2021-2022:
Ken informed Commission of his communication with Wannetta Powling, gave update on budget status. Ken agrees to follow up with Wannetta about the budget.

Broadband, Newfane:
Jane gave update on her research about the Deerfield Valley Communications Union District. A motion was made by Nolan and seconded by Lynn that the Commission formally request to the Selectboard that the town of Newfane join the Deerfield Valley Communications Union District. The motion carried unanimously by voice vote. Commission agrees that Jane will attend the next Selectboard meeting to discuss request. Ken agrees to contact Wannetta to ensure Jane is on the agenda.

Short-term Rentals:
Lynn presents work on draft ordinance/bylaw. Lynn and Nolan agree to continue working on ordinance vs. bylaw question. Lynn agrees to send 4 additional documents on short-term rentals to rest of Commission. Lynn agrees to make additions and corrections to current Short-Term Rental bylaw/ordinance document. Lynn and Nolan agree to contact Windham Regional Commission to see if they have any insights on short-term rental bylaws and ordinances.

Report from Development Review Board (DRB):
Walt gave update on Zoning Bylaw setback language and decision to leave bylaw as is. Walt gave update on recent Development Review Board work.

NEW BUSINESS
None.

CORRESPONDENCE
Letter and email from Vermont Council on Rural Development. Letter from Tucker Wimmelmen.

ADJOURN
A motion was made by Nolan and seconded by Lynn to adjourn. The motion carried unanimously by
voice vote and the meeting adjourned at 8:11pm.

Respectfully Submitted,
Nolan Edgar

Planning Commission Meeting Minutes: 11/12/2020

COMMISSION MEMBERS PRESENT: Ken Estey, Nolan Edgar, Jane Douglas
OTHERS PRESENT: Jeanette Perry (Newfane resident)

CALL TO ORDER
The meeting was called to order at 6:05pm by Ken Estey.

ADDITIONS/AMENDMENTS TO THE AGENDA
There were no additions or amendments to the agenda.

MINUTES
Commission reviewed minutes of 10/22/20 meeting. A motion was made by Nolan and seconded by Jane to approve the minutes of 10/22/20. The motion carried 3-0 by voice vote, with Lynn abstaining.

Commission reviewed minutes of 10/8/20 meeting. A motion was made by Lynn and seconded by Nolan to approve the minutes of 10/8/20. The motion carried 3-0 by voice vote, with Jane abstaining. Ken agrees to provide info to Lynn for 2/27/20 minutes.

UNSCHEDULED MEMBERS OF THE PUBLIC
Jeanette gave an introduction of herself to the commission.

OLD BUSINESS

Short-term Rentals:
Ken gave update from contact with Vermont League of Cities and Towns. Jane gave update on contacts with Cambridge and Wilmington. Evan spoke about Brattleboro STR Ordinance. A motion was made by Lynn and seconded by Nolan that the Planning Commission will adopt the definition of Short Term Rentals per Vermont Statute 179 (“As used in this subdivision, “short-term rental” means a furnished house, condominium, or other dwelling room or self-contained dwelling unit rented to the transient, traveling, or vacationing public for a period of fewer than 30 consecutive days and for more than 14 days per calendar year.”) in their working documents on Short Term Rentals. The motion carried unanimously by voice vote. Lynn and Nolan agree to continue their work group on Short Term Rentals.

Zoning Bylaw – setback language:
Ken gave update on setback language. Ken agrees to ask Walter Dadik and David Cotton to appear at next Commission meeting.

Broad-band Newfane:
Ken gave update on broadband and his communication with Windham Regional Commission. Jane agrees to further research the broadband question.

Planning Commission Membership:
Ken shared the Town of Newfane Planning Commission Membership and Term of Office document with Commission.

Planning Commision and BCTV:
Nolan outlined process for recording Commission meetings and having them shown on Brattleboro Community Television. Evan spoke in support of recording meetings. Commission agrees that Nolan will record future meetings for broadcast on Brattleboro Community Television.

NEW BUSINESS

Budget for 2021-2022:
Ken presented Planning Commission budget for FY21. A motion was made by Lynn and seconded by Nolan that the Planning Commission request $2,500 from the Selectboard for the 2021-2022 fiscal year as presented by Chairman Ken. The motion carried unanimously by voice vote. Ken agrees to contact Wannetta Powling and Melissa Brown about the budget.

CORRESPONDENCE
None

ADJOURN
A motion was made by Nolan and seconded by Lynn to adjourn. The motion carried unanimously by voice vote and the meeting adjourned at 7:52pm.

Respectfully Submitted,
Nolan Edgar

Planning Commission Meeting Minutes of October 22, 2020

COMMISSION MEMBERS PRESENT: Ken Estey, Nolan Edgar, Jane Douglas
OTHERS PRESENT:

CALL TO ORDER
The meeting was called to order at 6:05pm by Ken Estey

ADDITIONS/AMENDMENTS TO THE AGENDA
Commission agreed to add discussion about recording future meetings for broadcast on Brattleboro Community Television to the next meeting agenda.

MINUTES
Commission agrees to hold off on approving minutes of 2/27/20, 8/13/20, and 10/8/20 until next meeting.

UNSCHEDULED MEMBERS OF THE PUBLIC
None

OLD BUSINESS
Short-term Rentals:
Commission discussion of Lynn’s documents. Commission agrees that Ken will contact Putney, Nolan will contact Dummerston, and Jane will contact Cambridge concerning how/where they define and regulate short-term rentals. Ken agrees to contact Vermont League of Cities and Towns to ask about zoning bylaw vs. ordinances as related to short-term rentals.

Commission agrees to push forward on bylaw definition. Ken agrees to check what ordinances exist currently. Commission agrees on a working group of Lynn and Nolan to go over Lynn’s gathered documents on short-term rentals.

Zoning Bylaw – setback language:
Update pushed to next meeting.

Broad-band Newfane:
Jane spoke of conversation with Emily Long concerning regional broadband initiative. Commission agrees that Newfane should be involved in regional broadband initiative. Ken agrees to contact Windham Regional Commission about broadband.

Planning Commission Membership:
Commission welcomes Jane Douglas as fourth Commissioner. Commission expresses need for fifth Commissioner.

NEW BUSINESS
None

CORRESPONDENCE
None

ADJOURN
A motion was made by Nolan and seconded by Jane to adjourn. The motion carried unanimously by
voice vote and the meeting adjourned at 7:08pm.

Respectfully Submitted,
Nolan Edgar

PLANNING COMMISSION MEETING MINUTES of OCTOBER 8, 2020

COMMISSION MEMBERS PRESENT: Ken Estey, Nolan Edgar, Lynn Forrest
OTHERS PRESENT: Jane Douglas (South Newfane resident), Walter Dadik (Newfane DRB), David Cotton (Newfane DRB)

CALL TO ORDER
The meeting was called to order at 6:09pm by Ken Estey

ADDITIONS/AMENDMENTS TO THE AGENDA
There were no additions or amendments to the agenda.

MINUTES
Motion was made by Lynn to accept and approve minutes of 9/24/20 meeting. Nolan seconded the
motion and it carried unanimously by voice vote.

UNSCHEDULED MEMBERS OF THE PUBLIC
None

OLD BUSINESS
Short-term Rentals:
Lynn presented documents related to short-term rental discussion. Commission agrees to study documents. Lynn will talk to Merle Tessier to address Jane and Nolan’s question.
Zoning Bylaw – setback language:
David outlined Newfane DRB needs concerning zoning bylaw. David agrees to have the language ready in two weeks.

Planning Commission Membership:

Commission discussed Jane’s letter. Jane agrees to send letter to the Newfane Selectboard. Ken agrees to be in contact with the Newfane Selectboard.

NEW BUSINESS
None

CORRESPONDENCE
Jane’s letter expressing interest to become a Planning Commission member.

ADJOURN
A motion was made by Lynn and seconded by Nolan to adjourn. The motion carried unanimously by voice vote and the meeting adjourned at 7:37pm.

Respectfully Submitted,

Nolan Edgar

PLANNING COMMISSION MEETING MINUTES of SEPTEMBER 24, 2020

COMMISSION MEMBERS PRESENT: Ken Estey, Nolan Edgar, Lynn Forrest
OTHERS PRESENT: Jane Douglas (South Newfane resident)

CALL TO ORDER
The meeting was called to order at 6:01pm by Ken Estey

ADDITIONS/AMENDMENTS TO THE AGENDA
There were no additions or amendments to the agenda.

MINUTES
Motion was made by Lynn to accept no minutes from February 27 meeting. Short discussion followed and Lynn withdrew the motion. Lynn agrees to do minutes of February 27 meeting and August 11 meeting. A motion was made by Nolan to accept the minutes of August 27. The motion carried unanimously by voice vote.

UNSCHEDULED MEMBERS OF THE PUBLIC
Jane Douglas from South Newfane commended the Commision’s handling of the previous meeting’s zoom-bombing interruption.

OLD BUSINESS
Short-term Rentals:
Lynn presented write-up so far, Commission agrees on wording, Lynn will type up for next meeting.
Commission reviewed Dummerston zoning bylaw definitions. Lynn agrees to share relevant resources with the rest of the board. Commission agrees to finalize definition at next meeting.

Enhanced Energy Plan:

Lynn gave short update. Commission agrees to strike Enhanced Energy Plan from future agendas until further notice.
Zoning Bylaw – setback language:
Ken gave update on contact with Walt Dadik.

NEW BUSINESS
Lynn’s birthday!

CORRESPONDENCE
Bob McCandless retirement – Ken agrees to contact Bob about how he wishes to inform the Selectboard of his retirement.

ADJOURN
A motion was made by Lynn and seconded by Nolan to adjourn. The motion carried unanimously by
voice vote.

Respectfully Submitted,

Nolan Edgar