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https//zoom. Us/join            Meeting ID:  972 2791 1757 Passcode:  352680

BOARD MEMBERS PRESENT:   Angela Sanborn, Mike Fitzpatrick, Katy Johnson-Aplin, and Ann Golob (Zoom).
Absent: Jeffrey Chevalier.

OTHERS PRESENT:  Merle Tessier (Zoning Administrator), Michael Mayer, Gordon Bristol, John Walker, Kate Gehring (Planning Commission), Peter Kelleher (BCTV) and Wannetta Powling (Administrative Assistant).

Zoom:  Jay Wilson (Road Foreman), Jane Douglas (Planning Commission), David Cotton (Development Review Board), and Alyssa Sabetto (Windham Regional Commission).

CALL TO ORDER:  The meeting was called to order at 6:03 p.m. by Selectboard Chair Angela Sanborn.

CONFIRM PROPERLY WARNED:   Powling confirmed the meeting had been properly warned.

ADDITIONS/AMENDMENTS TO AGENDA:  

APPROVAL OF MINUTES:

1. September 5^th, 2023, Special Meeting.  (Tabled until the October 2^nd  meeting.)
2. September 5^th, 2023, BLC Meeting. (Tabled until the October 2^nd meeting.)

 ROAD FOREMAN’S & ROAD COMMISSIONER’S REPORT:

1. The pavement project on South Wardsboro Road should be starting next Monday.
2. Nothing new on Depot Rd. Box culvert.
3. Nothing new on the Sand/Salt shed.
4. The new generator installation was completed this last week.
5. I haven’t heard from anyone on the Emergency Watershed program.
6. The mowing tractor should be delivered on Wednesday.
7. We are waiting for DMI to finish the pavement patching on Grimes Hill, the drain in Williamsville, and the ditch line on Radway Hill.
8. We are still in search of a trailer to move the excavator.

Fitzpatrick made a motion to accept the Road Foreman & Road Commissioners report, and Johnson-Aplin seconded.

Discussion ensued:
Golob recommended having Powling contact the NRCS to confirm that the application the Town submitted was received and to try to schedule a day when they will be inspecting the damage in Newfane. The vote was called.
Motion passed 4/0.

ADMINISTRATIVE ASSISTANT’S REPORT: 

1. Steve Levine has submitted two names for appointment to the Williamsville Hall Committee; they are both from Williamsville. Eben Viens & Austin Rice.
   Would you consider making a motion for an appointment this evening?

2. Sullivan and Powers spent a day and a half here conducting the audit for the Town. It appears that things went very well. Their information will be available in the Town Report.
3. The VLCT Town Fair 2023 is September 26 & 27 in Burlington. Katie Johnson-Aplin is registered to attend. Is there anyone else that would like to be registered?
4. A reappointment for the Zoning Administration is due; Merle Tessier is willing to accept a reappointment. Would the Selectboard like to do that this evening?

 Johnson-Aplin made a motion to accept the Administrative Assistant’s report, and Fitzpatrick seconded.

Discussion ensued:

1. Golob made a motion to appoint Eben Viens and Austin Rice to the WHC, and Fitzpatrick seconded.
   Motion passed 4/0.
2. Johnson-Aplin mentioned that she would share a presentation of both trainings at a future meeting in October.
3. Fitzpatrick made a motion to reappoint Merle Tessier for a three-year term, Johnson–Aplin seconded.  Motion passed 4/0.

The vote was called.
Motion passed 4/0.

COMMITTEE REPORT:
Zoning Administrator-Report Update
Merle Tessier summarized the Thursday, September 14 inspection at the Higher Ground Natural Burial on Sunset Lake Road. Road Foreman Jay Wilson and abutting landowner John Walker accompanied Tessier.  Present at the site were the contractors for Woody’s Excavating and Son and Michael Mayer.

The purpose of the site visit was to inspect the twenty-foot access off Sunset Lake Road and to respond to a complaint that the work being done was not in compliance with the conditions of the environmental court.

Discussion ensued:
The Selectboard heard comments from Michael Mayer, John Walker, Gordon Bristol, and Jay Wilson.

Fitzpatrick made a motion to withdraw the access permit until an engineer amends the site plan, and it is approved by the Act 250 compliance officer and is agreed to by the abutting landowners; Johnson-Aplin seconded the motion.
Motion passed 3/1.

SCHEDULED MEMBERS OF THE PUBLIC:
None

UNSCHEDULED MEMBERS OF THE PUBLIC
None

OLD BUSINESS:

1. Town Beautification suggestions (Chevalier)
   No update
2. FEMA buyout of South Newfane General Store (Golob)
   No update
3. ARPA Funds Updates (Golob)
   No update
4. Personal Policy Recommendations (Johnson-Aplin).
   No update

Powling asked if the items under Old Business could be removed until there was information to update.
Sanborn felt that it was essential to leave them as a reminder that there were still unresolved issues that the Board was dealing with.

NEW BUSINESS
 Vote on the Flood Plain River Corridor By-Law proposed changes.

Discussion ensued:
No changes were made to the proposed Flood Plain River Corridor By-Law.
Golob made a motion to sign the Flood Plain River Corridor By-Law, and Fitzpatrick seconded.
Motion passed 4/0.

CORRESPONDENCE:
None

Fitzpatrick made a motion to have Chair Sanborn and Selectboard member Johnson-Aplin approve pay orders. Golob seconded; Motion passed.

Golob and Fitzpatrick attended remotely and left the meeting at 7:46 p.m.
PAY ORDERS
Payroll # 11643 $ 5,637.76
Payroll # 11644 $ 5,238.68
AP # 24007 $ 136,967.34

ADJOURN:
Johnson-Aplin made a motion to adjourn. The meeting was adjourned at 7:50 P.M.

Respectfully Submitted,
Wannetta Powling, Administrative Assistant

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BOARD MEMBERS ZOOM:   Angela Sanborn, Jeffrey Chevalier, and Katy Johnson-Aplin.
Absent: Mike Fitzpatrick and Ann Golob.

Zoom:  Jay Wilson (Road Foreman).

PRESENT: Wannetta Powling (Administrative Assistant).

CALL TO ORDER:  The meeting was called to order at 4:29 p.m. by Selectboard Chair Angela Sanborn.
CONFIRM PROPERLY WARNED:   Powling confirmed the meeting had been properly warned.

ADDITIONS/AMENDMENTS TO AGENDA:  

NEW BUSINESS
Road Foreman Jay Wilson reported that there were three sealed bids for six culverts that needed to be replaced on the South Wardsboro Road prior to the paving project scheduled.

Powling was asked to open the following bids.
Wright Maintenance                                         Newfane             $ 27,300.
 Jake Beattie                                                       Newfane             $ 15,000.
 Guilmette Land Works                                    Burlington           $ 70,300.             

Discussion:
Johnson-Aplin made a motion to accept Jake Beattie’s bid of $15,000 dollars, and Fitzpatrick seconded. Motion passed 3/0.

Wilson mentioned that he had found a tractor for roadside mowing; each year, to rent a tractor for three weeks is $9,500, and we don’t get all the places that need to be done. The road crew tested the tractor in Nashua, NH, and found it to be in good running condition; the only thing would be new tires and Plexiglas on the side.  The asking price is $36,000, with a delivery cost of $700.

Discussion:
Fitzpatrick made a motion to purchase the tractor and have it delivered, and Johnson-Aplin seconded. Motion passed 3/0.

ADJOURN:
Fitzpatrick made a motion to adjourn. The meeting was adjourned at 4:42 P.M.

Respectfully Submitted,
Wannetta Powling, Administrative Assistant

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BOARD MEMBERS PRESENT:   Angela Sanborn, Jeffrey Chevalier, and Ann Golob (Zoom).
Absent: Mike Fitzpatrick and Katy Johnson-Aplin.

OTHERS PRESENT:  Austin Rice (BCTV) and Wannetta Powling (Administrative Assistant).
Zoom:  Jay Wilson (Road Foreman), Jane Douglas (Planning Commission).

CALL TO ORDER:  The meeting was called to order at 6:00 p.m. by Selectboard Chair Angela Sanborn.

CONFIRM PROPERLY WARNED:   Powling confirmed the meeting had been properly warned.

ADDITIONS/AMENDMENTS TO AGENDA:  
Golob requested the Environmental Water Protection program be added to Old Business. (Amended to the Road Foreman’s Report).

APPROVAL OF MINUTES:

August 21^, 2023, Regular Meeting
Golob made a motion to accept the August 7th minutes, and Chevalier seconded the motion.
 Motion passed 3/0.

August 21, 2023, Public Hearing Minutes
Chevalier made a motion to accept the August 21^st Public Hearing Minutes, and Golob seconded the motion. Motion passed 3/0.

August 29, 2023, Special Meeting
Chevalier made a motion to accept the August 29th Special Meeting Minutes, and Golob seconded the motion. Motion passed 3/0.

ROAD FOREMAN’S & ROAD COMMISSIONER’S REPORT:

1. I spent the afternoon today touring four bridges and three culverts with representatives from FEMA.
2. We marked the rest of the Grimes Hill Road pavement repair with DMI; it’s about 2,600 sq ft to patch.
3. The drain on Dover Road at the bottom of Timson Hill was repaired on Friday. The only thing left to do is the pavement, and the plant closed early Friday because of the holiday, so hopefully, the pavement will be done soon.
4. The work on the South Wardsboro Rd pavement should begin the last week of September. We need a few culverts replaced; if I can get a couple of people to bid on it, can we do a quick Zoom meeting to award the bid?
5. The Veggie Van Go truck will have a date change for November and December because of the holidays. They will be November 30 and December 22
6. Gravel Pit- No update
7. Environmental Water Protection

Discussion ensued.

Golob confirmed that Mike Lapointe’s email (from NRCS) said there was no obligation to follow through with the repairs after the assessment was completed, and costs were calculated if homeowners were unwilling to move forward. He also confirmed that NRCS would not cover any bridge damage to the Covered Bridge due to Dover Road being classed a Federal-Aid Highway. Lapointe recommended speaking with VTrans.

Golob asked Wilson if VTrans could consider looking at further mitigation along the river (as proposed by the homeowners along the Rock River) to protect the Covered Bridge since it is a Federal Highway. Wilson replied that VTrans is expected to inspect the Newfane area soon and to visit the areas on Dover Road where the riprap has loosened up. Wilson confirmed that there is a liaison between VTrans and Federal Highway, and she will be working to help Newfane assess the necessary repairs. Wilson pointed out that the Covered Bridge damage must be in the right of way to meet the program guidelines.

The Green Iron Bridge is not on a Federal-Aid Highway since it is on a sideroad, Parish Hill. Other funding – not federal funds – will need to be explored for that site.

Golob asked Powling to share Lapointe’s email information with the residents who have requested assistance and any other Newfane resident who may request it. In addition, Wilson will let Powling know when these various walk-throughs with state and federal officials will take place so residents can be offered the opportunity to meet with the engineers as they conduct a site assessment. Additionally, it was agreed that Information would be shared with the residents when the town hears back from their application to the Emergency Water Protection Program.

Golob made a motion to accept the Road Foreman & Road Commissioners report, and Chevalier seconded. Motion passed 3/0.

ADMINISTRATIVE ASSISTANT’S REPORT: 

1. I would like to publicly thank Walter Hagedorn for his work in the gardens here at the Town Office on Friday. He does an incredible job of enhancing the beauty of our Town.
2. Home Security System completed the camera upgrade on Thursday morning; what a remarkable difference.
3. Budget season will start soon; I wonder if you would like to have everyone asking for Special Appropriations set up appointments to join a Selectboard meeting or only if they are requested a different amount?
4. The proposed By-Law Flood Plain and River Corridor vote will be on the September 18^. Does the Selectboard expect to have any changes to make, or will you proceed as they are written?

Chevalier made a motion to accept the Administrative Assistant’s report, and Golob seconded.

Discussion:

3. It was agreed that budget sessions would begin on Monday, October 30. Any agency requesting funding would need to complete an application and submit it before scheduling an appointment to meet with the Selectboard.
4. There are no recommended changes to the proposed By-Law Flood Plain and River Corridor.
   The vote was called. Motion passed 3/0.

COMMITTEE REPORT:

Planning Commission – Jane Douglas briefly summarized the recent 1% tax that several neighboring towns are voting to enact on short-term rental properties. Douglas will provide additional information at a future meeting to see if this could be considered as an article for voters to decide at the Town Meeting.

SCHEDULED MEMBERS OF THE PUBLIC:
None

UNSCHEDULED MEMBERS OF THE PUBLIC
None

OLD BUSINESS:

1. Town Beautification suggestions (Chevalier)
   Sanborn mentioned she spoke with Reed, who does the property maintenance for the Court property, and he spoke with the Judge. The judge has agreed that benches could be placed at the Union Hall, Newfane Church, and across Route 30 along the tree line near the monument.

2. FEMA buyout of South Newfane General Store (Golob)
   No Update

3. ARPA Funds Updates (Golob)
   It was mentioned that the current information regarding ARPA funds and applications can be found on the town website.

5. Flood Plain River Corridor By-Law proposed changes.
   The Selectboard will proceed with voting on the By-Law change at the September 18^th regular meeting.

6. Personal Policy Recommendations (Johnson-Aplin).
   Sanborn will email Johnson-Aplin to confirm that VLCT has approved the changes to the Newfane Personal Policy.

NEW BUSINESS
None

CORRESPONDENCE:

• Letter of Concern and Opinion -Bill Morse.

Sanborn acknowledges the letter sent to the Selectboard from Mr. Morse and will request additional information from the Zoning Administrator before sending a response to Mr. Morse. (Copies of the letter are available from the Administrative Assistant).

The Selectboard meeting was suspended at 6:36 p.m. for the Board of Liquor Control. Board of Liquor Control Adjourn at 6:37 p.m.

Golob made a motion to have Chair Sanborn and Selectboard member Chevalier approve pay orders. Chevalier seconded; Motion passed.

Golob, who attended via Zoom, left the meeting at 6:39 p.m.

PAY ORDERS

1. Payroll # 11641          $ 5,854.18
2. Payroll # 11642          $ 6,282.04
3. AP # 24005                 $ 320. 00
4. AP # 24006                 $ 951,354.04

ADJOURN:
Chevalier made a motion to adjourn. The meeting was adjourned at 6:49 P.M.

Respectfully Submitted,
Wannetta Powling, Administrative Assistant

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https//zoom. Us/join     Meeting ID:  972 2791 1757 Passcode:  352680                                          

BOARD MEMBERS PRESENT:  Angela Sanborn, Jeffrey Chevalier, and Ann Golob (Zoom).
Absent: Michael Fitzpatrick and Katy Johnson-Aplin. 

OTHERS PRESENT: Austin Rice (B.C.T.V), Wannetta Powling.

CALL TO ORDER:   The meeting was called to order at 6:36 p.m. by Selectboard Chair Angela Sanborn.

APPROVAL OF LIQUOR LICENSES:

Special Event Permit / Newfane Heritage Festival – Saxton River Distillery.
Golob made a motion to approve the Special Event Permit (Saxton River Distillery)
seconded by Chevalier. Motion passed 3/0.

ADJOURN: Chevalier made a motion to adjourn at 6:37 p.m.
The motion carried unanimously.

Respectfully Submitted,
Administrative Assistant
Wannetta Powling

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Meeting ID: 876 6012 0127          Passcode: 794272

BOARD MEMBERS PRESENT:   Angela Sanborn, Jeffrey Chevalier (Zoom), and Ann Golob (Zoom). Absent: Mike Fitzpatrick, Katy Johnson-Aplin,

OTHERS PRESENT: Nancy Rysz and Wannetta Powling (Administrative Assistant)
Zoom:  Jay Wilson (Road Foreman), Katy Urffer (Connecticut River Conservancy C.R.S), Susan Dedell, Paul Dedell, Chris Triebert

CALL TO ORDER:  The meeting was called to order at 5:20 p.m. by Selectboard Chair Angela Sanborn.

CONFIRM PROPERLY WARNED:   Powling confirmed the meeting had been properly warned.

ADDITIONS/AMENDMENTS TO AGENDA:  
None

NEW BUSINESS
Members from the Selectboard met to discuss the deadline for submitting a letter to the Agency of Natural Resources Conservation Services requesting assistance for flood control.  Some questions need clarifying; Ann Golob will compile the list of questions and call the Natural Resources of Conservation about the Emergency Water Protection program.

Residents from the Rock River area and Baker Brook Road wanted to express concern about the immediate need to do as much work as possible to avoid further flooding and erosion.

Katy Urffer from the C.R.S. shared her knowledge of the process and training she attended on the types of work that would be considered for NRCS assistance.

Golob made a motion to submit the letter asking for assistance from the Natural Resources of Conservation and then proceed with getting the work assessed to determine what the Agency would consider covering. As part of the motion, it was agreed that the Town will review what steps are needed to cover the 25% Town portion and, when appropriate, require individual homeowners to cover the work for their properties.

Chevalier seconded.
Discussion ensued.
The vote was called. Motion passed 3/0

ADJOURN:
Chevalier made a motion to adjourn. The meeting was adjourned at 6:00 P.M.

Respectfully Submitted,
Wannetta Powling, Administrative Assistant