August 2, 2021 Selectboard Agenda

P62Zoom   https://zoom.us/j/97227911757?pwd=TEd4YmdKMzJUd3NaTERhVUFOWWsydz09    Exp. September 2021

  •  CALL TO ORDER
  • ADDITIONS/AMENDMENTS TO AGENDA
  • APPROVAL OF MINUTES
    •    July 19, 2021, Regular Meeting
  • ROAD FOREMAN’S & ROAD COMMISSIONER’S REPORT
    •    Rebecca Mayer – Access Permit
  • ADMINISTRATIVE ASSISTANT’S REPORT
    • 65 Baker Brook Road
  • TREASURER’S REPORT
    • Treasures Internal Control
    •  End of 2021 FY Report
  • COMMITTEE REPORTS
    • Lister Doris Knechtel  – Errors & Ommissions /HS-122 Penalties
  • SCHEDULED MEMBERS OF THE PUBLIC
  • UNSCHEDULED MEMBERS OF THE PUBLIC
  • OLD BUSINESS
    •   American Rescue Plan Act (ARPA) -Ann Golob & Planning Commission
    • Office Renovations Plans – Mike Fitzpatrick
  • NEW BUSINESS
    • Annual Staff Evaluations
  • CORRESPONDENCE
    • RUCK-UP – Thank you for allowing the Coin Drop.
    • Brattleboro Area Hospice- Thank you for your generosity
    • Aids Project of Southern Vermont – Honored by Newfane’s support
    • American Red Cross- Grateful for generous gift/ appropriation
    • Windham County Humane Society – Thank you for Generous Support
    • Statewide Memorial Service – To honor Vermonters lost to COVID 19
  • PAY ORDERS
    1. Payroll Warrant No #11522                 Amount $    3,524.86
    2. Payroll Warrant No #11523                 Amount $    3,289.32
    3. Account Payable No # 210XX               Amount $    N/A
  • ADJOURN

JULY 20, 2021 DEVELOPMENT REVIEW BOARD (DRB) MINUTES

Agenda

  1. Informational meeting with potential applicant
  2. Organization of the DRB
  3. Adjournment

Present

Potential Applicant: Robert Rolen; assisted by Deidre Murphy

Development Review Board Members: David Cotton, Chairman; Walter Dadik; Lynn Forrest; David Lucido; Hendrik van Loon

Others: Ken Estey, Newfane Planning Commission; Ann Golob, Newfane Selectboard

MEETING WITH POTENTIAL APPLICANT

Discussion was based on a write up distributed earlier by Mr. Rolen.  He is considering purchase of a parcel in Newfane’s Resource District for development as a largely self-contained and independent community termed an “ecovillage” or “intentional community”.   There appears to be no exact match for this use in the Newfane zoning or subdivision bylaws

Chairman Cotton opened the meeting at 6:30 pm and asked everyone to introduce themselves.  He explained this would be an optional, informal, and non-binding pre-application discussion as recommended in the Newfane Subdivision Bylaw.   He then explained the formal application process that the applicant would have to follow should he decide to pursue the project In Newfane.

 

Mr. Rolen said he has visited many ecovillages and noted: “no two are alike”.  He said the Earth Dance community in the Greenfield Massachusetts area probably comes closest to his vision of

what a community should be.   Discussion followed.

Financing and financial structure – Although not strictly a zoning issue, there was discussion of finances.  Mr. Rolen said he has a number of backers and anticipates more.   Initially, he would likely be the major owner; but ownership would probably evolve to involve more members of the community.

 

Governance and organization – Mr. Rolen anticipate this would be flexible and evolve as the community develops.  A key element would be the philosophy of sociocracy which is based on decision-by-consent among small groups.

Candidates for residency – The goal is to have a diverse group that shares the same philosophy.  Financial considerations would be secondary.

Time to execute the project –   Mr. Rolen mentioned several possibilities and said specific schedules would come later.

Mr. van Loon noted Mr. Rolen’s discussion contained many terms like “looking at…maybe…

hopefully…..ideas… not clear”.  He believes any formal application should be based on a

concrete vision and description.

Mr. Rollen asked if it’s possible to have another conceptual consultation.  Mr. Dadik said DRB isn’t sure but would find out.   Mr. van Loon cautioned we must be careful not to let what’s meant to be a non-binding information session become a de facto hearing.

Mr. Cotton said it is critical that Mr. Rolen familiarize himself with the Newfane Zoning and Subdivision Bylaws as well as the Town Plan.  Mr. Rolen said he understands.

Mr. Rolen and Ms. Murphy then left the meeting.

DEVELOPMENT REVIEW BOARD ORGANIZATION

After discussion, DRB members unanimously agreed on the following organization for the remainder of the year.

Members

Chairman; David Cotton

Vice-Chairman; Hendrik (Piet) van Loon

Secretary; Walter Dadik

Other Members; Lynn Forrest, David Lucido

Alternate Member

David Dunn

Mr. Cotton said he will work on recruiting additional Alternate Members.

The special DRB meeting was adjourned by motion seconded and unanimously passed at 8:20 p.m.

 

Walter Dadik, Secretary

Newfane Development Review Board

July 27, 2021

 

 

 

 

 

 

July 19, 2021 Selectboard Minutes

Zoom Meeting   https://zoom.us/j/97227911757?pwd=TEd4YmdKMzJUd3NaTERhVUFOWWsydz09

Meeting ID: 972 2791 1757   Passcode: 352680 (Expires Sept.20th)

One tap mobile +13017158592, 97227911757#, *352680# US (Washington D.C)

BOARD MEMBERS PRESENT:  Angela Sanborn, Ann Golob, Shelly Huber Katy Johnson-Aplin

(via phone).

Absent: Mike Fitzpatrick.

OTHERS PRESENT:   Jay Wilson, David Cotton, Kate Gehring, Austin Rice -BCTV, and Wannetta Powling.

CALL TO ORDER:

The meeting was called to order at 6:00 pm by Selectboard Chair Angela Sanborn.

ADDITIONS/AMENDMENTS TO AGENDA: 

APPROVAL OF MINUTES:

  1. July 6th, 2021, Regular Meeting

Katy Johnson-Aplin made a motion to accept the minutes as amended for the July 6th, 2021, regular meeting.

Ann Golob seconded the motion.  Motion passed 4/0.

ROAD FOREMAN’S & ROAD COMMISSIONER’S REPORT:

  1. We received the $175,000 reimbursement from VTRANS for the Monroe Bridgework.
  2. The Depot Rd Culvert update: Still awaiting easement.
  3. The Sand/Salt shed update: We had the meeting last week, and everything is in order. They have suggested we request additional funds from a grant to increase costs and put it out to bid this winter to get the best price.
  4. The weather over the last couple of weeks has been challenging; we have recorded over fourteen (14″) inches of rain; however, the damage has been relatively minor so far. The damage could have been much worse with that much rain.
  5. We received the permit from VTRANS today for the radar signs in Newfane Village. I will still have to provide them with a certificate of insurance, get a Dig Safe ticket, notify the VTRANS underground utility person and notify District 2
  6. The Arch Bridge is out to bid; so far, seven construction companies are looking at the work. The bids are due July 30th, and then VTRANS will award the work by the end of August.

Ann Golob made a motion to accept the Road Foreman’s Report. Shelly Huber seconded the motion.  

Motion passed 4/0.

 

 ADMINISTRATIVE ASSISTANT’S REPORT:

  • This past week has been busy with routine office responsibilities.
  • The Selectboard forgot to ask me, but I assumed the Board would have wanted to send a Thank you letter to Myra Fassler for her work as a volunteer.
  • Carol and I assisted Melissa with stuffing envelopes and mailing the 2021-2022 tax bills.
  • Sheriff Anderson is still awaiting the Animal Control MOD finale documents from the department’s attorney; he said they had expedited the process. Sheriff Anderson will let us know as soon as he receives them.

(This delay was – waiting for Windham’s to approve their budget due to COVID.)

  • I have been researching documents from Hurricane Irene. It is necessary to determine if the Town assigned the “Operation & Maintenance “over to the landowner after five years. This will determine if the Town is responsible for the maintenance at 65 Baker Brook Road.  (Due to the recent high rain in the past few weeks, the resident is highly concerned that the work done after Irene was not done correctly.)

Discussion ensued.

  • Sullivan, Powers & Co – Scope of Services contract as agreed with previous correspondence from a partner the current fees will remain the same as last year, $ 16,800.
  • Windham County Humane Society (WCHS) – Annual Services contract

Katy Johnson-Aplin made a motion to authorize the Chair to sign the contract with WCHS. Ann Golob seconded. 

Motion passed 4/0.

Ann Golob made a motion to accept the Administrative Assistant’s report. Shelly Huber seconded.  

Motion passed 4/0.

SCHEDULED MEMBERS OF THE PUBLIC:

None

UNSCHEDULED MEMBERS OF THE PUBLIC:

None

OLD BUSINESS:

American Rescue Plan Act (ARPA) -Ann Golob & Planning Commission

                 Office Renovations Plans

Scope of Services – Sullivan, Powers & Co

 

American Rescue Plan Act (ARPA Status) -Ann Golob / Kate Gehring

As of June 22nd, 2021, the Town of Newfane applied for ARPA funding and is estimated to receive $154,414.44. This amount will be distributed in two equal payments (50% each time) at least 12 months apart.

 

This represents the funds that the federal government has allocated to the towns directly. There is a second fund of monies that the federal government has allocated to the counties. It is estimated that we will receive approximately $90,000 but as of yet there is no decision on how these funds will be distributed in Vermont since we do not have a countywide government.

As part of our reporting requirements for receiving the $154,414.44, two signed letters are due to the federal government making assurances that we are spending the funds in accordance with the law. Copies of these letters are attached. We will need to have both documents signed and available to provide to the US Treasury at their request at the end of November 2021 as part of our initial reporting.

Kate Gehring – The Planning Commission will be scheduling a series of community meetings asking for public input on what projects are considered important. The first one will be by Zoom, the other two in person.  Residents can expect the information to be mailed from the Planning Commission in the next few weeks regarding the meetings.

Development Consultant Suggestion

We have discussed the option of hiring a development consultant to work with us on managing the reporting to the government for the ARPA funds and applying for grants to realize a variety of projects that will be proposed by the Planning Commission in the coming months. In order to move that process forward, I wrote the first draft of a job description that can be posted and shared. I would welcome your feedback. I am also attaching two job descriptions for similar positions in Dover and Northfield, VT that I used as a framework.

 Discussion ensued.

NEW BUSINESS:

None

CORRESPONDENCE:

David Lucido – Request for DRB Appointment

 

Ann Golob made a motion to appoint David Lucido to the Development Review Board. Shelly Huber seconded.

Motion passed 4/0.

COMMITTEE REPORT: DRB – David Cotton / Piet van Loon

·         EXECUTIVE SESSION 1 V.S.A   313(a) (1)(E) pending or probable litigation.

 Ann Golob made a motion to enter Executive Session. Shelly Huber seconded. Motion passed 4/0.

Board entered Executive Session at 6:28 pm

 Ann Golob made a motion to exit Executive Session. Shelly Huber seconded. Motion passed 4/0.

Board exited Executive Session at 7:11 pm

 No decision was made.

PAY ORDERS:

  1.  Payroll Warrant No #11522                          Amount $ 4,897.43
  2. Payroll Warrant No #11523                           Amount $  5,200.15
  3. Account Payable No # 22002                        Amount $ 72,145.98

Ann Golob made a motion to approve pay orders. Shelly Huber seconded the motion.

Motion Passed. 4/0

ADJOURN:

Ann Golob made a motion to adjourn. Meeting adjourned at 7:35 pm

Respectfully Submitted

Administrative Assistant

Wannetta Powling

July 19th Selectboard Agenda

Zoom Meeting   https://zoom.us/j/97227911757?pwd=TEd4YmdKMzJUd3NaTERhVUFOWWsydz09 

Meeting ID: 972 2791 1757   Passcode: 352680 (Expires Sept.20th) One tap mobile +13017158592, 97227911757#, *352680# US (Washington D.C)

  • CALL TO ORDER
  • ADDITIONS/AMENDMENTS TO AGENDA
  • APPROVAL OF MINUTES

July 6, 2021, Regular Meeting

  •  ROAD FOREMAN’S & ROAD COMMISSIONER’S REPORT
  • ADMINISTRATIVE ASSISTANT’S REPORT
  • SCHEDULED MEMBERS OF THE PUBLIC
  • UNSCHEDULED MEMBERS OF THE PUBLIC
  • OLD BUSINESS
    • American Rescue Plan Act (ARPA) -Ann Golob & Planning Commission                               Office Renovations Plans
    •  Scope of Services – Sullivan, Powers & Co
  • NEW BUSINESS
  • CORRESPONDENCE
    • David Lucido – Request for DRB Appointment
  • COMMITTEE REPORT
    • DRB – David Cotton / Piet van Loon
  • EXECUTIVE SESSION
    •     1V.S.A   313(a) (1)(E)  pending or probable litigation or prosecution
  • PAY ORDERS

1.       Payroll Warrant No #11522                  Amount $    3,524.86

2.       Payroll Warrant No #115XX                 Amount $    N/A

3.       Account Payable No # 210XX                 Amount $    N/A

  •  ADJOURN

Tuesday, July 20, 2021  Newfane Development Review Board

Town of Newfane, Vermont Development Review Board

Development Review Board Special Meeting

A special, in-person meeting of the Newfane Development Review Board (DRB) will be held at the Newfane Town Office on Tuesday, July 20, 2021 beginning at 6:30 pm.

AGENDA

  1. Informational meeting with a potential applicant
  2. Organization of the DRB
  3. Adjournment

Newfane DRB

Walter Dadik, Secretary

 

July 6, 2021 Selectboard Minutes

Zoom Meeting   https://zoom.us/j/97227911757?pwd=TEd4YmdKMzJUd3NaTERhVUFOWWsydz09

Meeting ID: 972 2791 1757   Passcode: 352680 (Expires Sept.20th)

One tap mobile +13017158592, 97227911757#, *352680# US (Washington D.C.

BOARD MEMBERS PRESENT:  Angela Sanborn, Ann Golob, Katy Johnson-Aplin, Shelly Huber (via Zoom), and Mike Fitzpatrick (via phone).

OTHERS PRESENT Jay Wilson, Gloria Cristelli, Doris Knechtel, Ken Estey, Dan Dewalt, Keats Dieffenbach, Kate Gehring,  David Cotton, Apple Gifford, Walter Dadik, Steve Levine, Burt Picard, Austin RiceBCTV, and Wannetta Powling.

CALL TO ORDER:

The meeting was called to order at 6:00 pm by Selectboard Chair Angela Sanborn.

ADDITIONS/AMENDMENTS TO AGENDA: 

Ann Golob recommended amending the June 21st Meeting Minutes Members of the Public comments to reflect the range of support, comments, and interest for anti-bias training.

APPROVAL OF MINUTES:

  1. June 21, 2021, Regular Meeting (as Amended)

Ann Golob made a motion to accept the minutes as amended for the June 21, 2021, regular meeting.

Mike Fitzpatrick seconded the motion.  Motion passed.

ROAD FOREMAN’S & ROAD COMMISSIONER’S REPORT:

  1. Monroe Bridge is finished. I submitted the paperwork, and VTRANS has approved it for reimbursement, so we should be getting $175,000 back shortly.
  2. The Depot Rd Culvert update: Still awaiting easement.
  3. The Sand/Salt shed update: We are meeting next week to get updates on the status.
  4. We were finally able to get the ash trees removed from the Beetlestone Hill Cemetery by Wise Oak Tree Service, and they did an excellent job. I had them look at the Newfane Hill Cemetery. Also, that has three large dead ash and a large pine branch; they sent a quote for $3,925. Is that something you want to do?

Mike Fitzpatrick made a motion to accept the quote for removing trees in the Newfane Hill Cemetery.

Ann Golob seconded the motion.  Motion passed.

  1. I have submitted the permit for the R.T. 30 radar signs. Windham Regional is doing a map to show the locations
  2. The Arch Bridge is currently scheduled to go out to bid on July 7, with the bid opening on July 30. The town is responsible for the detour sign package, and I will start planning for that. The posts will need to be installed this fall before the ground freezes and the signs put up in March.

Shelly Huber made a motion to accept the Road Foreman’s Report. Katy Johnson-Aplin seconded the motion.   Motion passed 5/0.

ADMINISTRATIVE ASSISTANT’S REPORT:

  • Barrows & Fisher Oil recently notified the treasurer (Melissa) that Newfane had not recertified our Tax-Exempt Status. Due to new Legislation, towns now are required to file a Municipal Tax-Exempt form with Commercial Vehicles every two years to be Certified Tax Exempt. (This allows for fuel deliveries with no sales tax is charged.)
  • Friday, June 25, I sent a certified letter was to the Clarks @ Blueberry Circle; I also hand-delivered a copy to the Windham County Sheriff’s Office for their records. On Thursday, July 1, Animal Control Officer Ashley Pinger introduced herself and got more information on the Dog on Dog attack. I am impressed with the prompt response and look forward to working with Ashley as the new Regional Animal Control Officer.
  • George Legrace of the Veterans group RUCK –UP on July 10 will have their coin drop from 8 am -4:30 pm on Route 30 near the common. Would you please help show your support for our Veterans?
  • July 1, the Zoning Administrator, and I were delivered copies of the appeal Gordon & Jean Bristol filed in Environmental Court for the Natural Burial Grounds on Sun- Set Lake Road. Nothing more can happen until all of the legal appeals are determined.
  • For your reference, I have attached the email response I received back from one of the partners at Sullivan, Powers, regarding a contract for services request that I sent.
  • The last page is the wage increase F.Y. 2022, representing the budget discussion for pay increases that started on July 1. The treasurer needs this signed by the Selectboard for auditing purposes.

Mike Fitzpatrick made a motion to accept the Administrative Assistant’s report. Katy Johnson-Aplin seconded.  Motion passed 5/0

COMMITTEE REPORT

Development Review Board Chair David Cotton –provided an overview of the process that the DRB follows when they review applications. Most recently, the applications for Green Burial in a resource district, the Coffee Shop, and some other applications that have to deal with variances and setbacks.  The DRB is currently looking for additional members to fill the one vacancy to make up an entire board and four others as alternates. David Cotton stated that he has served on the Planning Commission and the DRB for the past twenty years, “I have seen concern about Zoning in Newfane.  There is value, meaning, and importance in having zoning, consequences that follow if zoning does not exist. ”

 Lister Doris Knechtel – F.Y. 2022 – TOWN OF NEWFANE MUNICIPAL TAX RATE 

  • Approved Expenditures   Article 5                              1,543,465
  • Capital Reserve Fund      Article 6                                  245,645
  • Capital Needs                  Article 7                                     28,653
  • Special Appropriations   Article 9-35                                37,683
  • Anticipated Revenue                                                           310,647
    • To Be Raised                                                               1,544,781
    • FY 2021 Grand List  $ 2,466,377 – 36,535
    • FY 2022 Grand List     $2,502,912                                                                                                                                                                                    

Newfane Municipal Tax Rate Estimate              0.6172                               

FY 2022 Municipal Tax                                                        FY 2021 Municipal Tax 

Homestead   / Non- Residential                            Homestead   / Non-Residential

0.6172         0.6172                                                        0.6172            0.6172

FY 2022 Education Tax               (set by the state)                F.Y. 2021 Education Tax

Homestead / Non- Residential                                               Homestead     / Non- Residential

1.8849          1.6719                                                                       1.9510              1.6808

___________________________________________________________________________________

Tax Rate FY 2022                                                                           Tax Rate FY 2021       

       2.5021 / 2.2891                                                                           2.6006 / 2.3304

Shelly Huber made a motion to accept the Municipal Tax Rate of 0.6172. Katy Johnson-Aplin seconded.  Motion passed 5/0.

Williamsville Hall Committee Chair Steve Levine – provided the following information.

  • Capital Funds on Hand: $21,060.73
  • Work Needed: (all quotes are 3-5 years old)
  • Exterior painting: $25-30,000
  • Possible Work Needed:
    • Repair of Ceiling in Balcony: $5-7,000
    • Bolting down of benches and railing fixes in the balcony: $1,000.00
    • Chimney repair or removal?
    • Roofing repair?
  • Building Positives:
    • ADA compliant
    • Modern energy-efficient heating system
    • Updated electrical system to State code
    • Updated insulation
    • State-approved fire alarm and freeze alarm systems
    • All windows and doors rehabbed and weatherized for energy efficiency
    • Cellular shades (blackout where needed) on all windows
    • Wi-fi and landline phone connections

Last but not least, we have a beautiful 111-year-old building used and enjoyed by the entire community.

Discussion proceeded regarding the need for a professional building assessment to provide accurate descriptions of work needed and cost-effective labor and materials required to maintain the building properly.

Shelly Huber made a motion to have Mr. Levine contact some building inspectors to give the Board a few work estimates to compare. Mike Fitzpatrick seconded. Motion passed.

Shelly Huber, Thanked Mr. Levine and the Hall committee for their hard work to maintain the building.

There was a request to install an outdoor water faucet. This could be paid for out of the Donation Funds.

Ann Golob made a motion to approve the installation of an outdoor water faucet. Shelly Huber seconded. Motion passed 5/0

 Mr. Levine will contact the plumber to have the work done.

Angela Sanborn, on behalf of the entire Selectboard, Thanked Mr. Levine and the Hall committee for their hard work.

SCHEDULED MEMBERS OF THE PUBLIC:

None

UNSCHEDULED MEMBERS OF THE PUBLIC:

None

OLD BUSINESS:  Japanese Knot Weed- Gloria Cristelli

Newfane has a significant Japanese knotweed problem. Here are a couple of ideas to use.

  1. Manual Cutting As the title suggests, someone should manually cut down the Japanese knotweed, initially in May, as it gets about a foot to eighteen inches. It needs to be put on pallets and Knotweed requires constant every two or three weeks, cutting weakens the rhizomes· and will, in three or more years, help· to control the patch.
  2. Mowing You have agreed to have Jay Wilson use his mower to mow down large Once mowed, the knotweed must be kept off the ground. Any tiny piece will start a new plant. It is necessary to clean off the mower after every use. An alternative would be to buy a push mower with a collection bag. The debris of the Japanese knotweed should then be placed in sturdy black construction bags or garbage cans on site and allowed to burn.

Shelly Huber made a motion to have the Town Office Leach field inspected by Brian Taylor of Dummerston V.T. if the estimated cost is in the Five Hundred dollar range. Mike Fitzpatrick second. Motion passed 5/0

Jay Wilson will follow up with these recommendations.

 Newfane COVID 19 Restrictions- Newfane has opened its doors to the public. The Town Clerk recommends appointments due to the limited space to do title work or research.  Masks are not required but are a personal choice.

American Rescue Plan Act (ARPA) -Ann Golob

The treasurer has requested the American Rescue Plan Act (ARPA) funds for the Town of Newfane.  It was necessary to list a second person; this person will be getting duplicate informational emails. Ann Golob’s name was submitted for this purpose. She has been instrumental with Newfane getting available funds. She has been diligently sharing the process with other members of the Selectboard as they become known to her.

The Planning Commission will be scheduling three informational meetings for public input to discuss what the ARPA funds may be used to benefit residents of Newfane, South Newfane, Williamsville, and Brookside.

Shelly Huber made a motion to change the second person to the Administrative Assistant. The motion was not seconded.

 Mike Fitzpatrick made a motion to leave the names as listed. Katy Johnson-Aplin seconded.

Motion passed 4/1, Shelly Huber abstained.

NEW BUSINESS:

None

CORRESPONDENCE:

  • First Congregational Church –Requested permission to close off West Street & Church Street for the 50th Heritage Festival in October.

Selectboard approved unanimously. Notice of approval will be sent to the Church.

  • Town Pollinator Project – Request that Newfane dedicate a parcel of town land to promote the natural pollinate habitat.

Shelly Huber made a motion to use the section on Dover Road that is unusable after Hurricane Irene. Katy Johnson-Aplin seconded.  Motion passed.

  • Native Plant Trust- Permission to survey/monitor the Orchid population on River Road.

Shelly Huber made a motion to allow permission to do the research. Ann Golob seconded. 

Motion passed

  • State of V.T. Agency of Human Services /Windham Regional Commission – Letter of Introduction to assist with Human Services if needed.
  • PAY ORDERS:
    1. Payroll Warrant No #11520                        Amount $ 4,070.34
    2. Payroll Warrant No #11521                        Amount $  6,969.55
    3. Account Payable No # 21027                       Amount $ 363,265.66

Ann Golob made a motion to approve pay orders. Katy Johnson-Aplin seconded the motion. Motion Passed.

ADJOURN: 

Katy Johnson-Aplin made a motion to adjourn. Meeting adjourned at 7:30 pm

Respectfully Submitted

Administrative Assistant

Wannetta Powling

July 6th, 2021 Selectboard Agenda

  • CALL TO ORDER
  • ADDITIONS/AMENDMENTS TO AGENDA
  • APPROVAL OF MINUTES
    •    June 21, 2021, Regular Meeting
  • ROAD FOREMAN’S & ROAD COMMISSIONER’S REPORT
  • ADMINISTRATIVE ASSISTANT’S REPORT
  • COMMITTEE REPORT
    • David Cotton -Development Review Board
    • Doris Knechtel -Listers Tax Rate
    • Steve Levine – Williamsville Hall Committee
  • SCHEDULED MEMBERS OF THE PUBLIC
  •  UNSCHEDULED MEMBERS OF THE PUBLIC
  • OLD BUSINESS
    •  Japanese Knot Weed- Gloria Cristelli
    • Newfane COVID 19 Restrictions
    • American Rescue Plan Act (ARPA) -Ann Golob & Planning Commission
  • NEW BUSINESS
  • CORRESPONDENCE
    • First Congregational Church
    • Town Pollinator Project
    • Native Plant Trust
    • State of VT Agency of Human Services /Windham Regional Commission
  • PAY ORDERS
    • Payroll Warrant No #11520                  Amount $    4,070.34
    • Payroll Warrant No #11521                  Amount $    N/A
    • Account Payable No # 21027                 Amount $    363,265.66
  • ADJOURN

JUNE 21, 2021 Selectboard Minutes

To join (Zoom) information https://zoom.us/j/2642477645?pwd=MTVUZGRMSFJ4MXpMcFhNN0JBNk0yZz09

One tap mobile +13126266799, 2642477645#,*490269# US (Chicago) +19292056099, 2642477645#,*490269# US

BOARD MEMBERS PRESENT:  Angela Sanborn, Shelly Huber, Ann Golob, and Katy Johnson-Aplin

(7:30 pm joined VIA phone): Mike Fitzpatrick

Others Present:   Jay Wilson, Gloria Cristelli, Chris White, Ken Estey, Dan Dewalt, Fiona Creed Chevalier, Keats Dieffenbach, Thomas Abbotts, Lieutenant Anthony French- VT State Police, Sheriff Mark Anderson – Windham County Sheriff’s Department, Kate Gehring, Michael Cole, Jeryl Julian, Cory & Jillian W. Laura Chapman, John Hagen, Dale, Francine, Melissa Hessney, David & Priscilla Cotton,  Jenny Ray –Commons,  Austin RiceBCTV, and Wannetta Powling.

CALL TO ORDER:  The meeting was called to order at 6:00 pm by Selectboard Chair Angela Sanborn.

ADDITIONS/AMENDMENTS TO AGENDA: 

Ann Golob made a motion to continue to having zoom (highbred) meetings. Angela Sanborn seconded, motion pass 4/0.

Ann Golob made a motion to remove the Access Permit for Manitou from the agenda, pending appeal of DRB decision. Katy Johnson-Aplin seconded, motion passed 4/0.

APPROVAL OF MINUTES:

  1. June 7, 2021, Regular Meeting

Ann Golob made a motion to accept the minutes of the June 7, 2021, regular meeting. Katy Johnson-Aplin seconded the motion.  Motion passed.

ROAD FOREMAN’S & ROAD COMMISSIONER’S REPORT:

  1. Monroe Bridge is just about finished.
  2. The Depot Rd Culvert update: I should have a new easement document tonight, and Bob Fisher can contact the latest bank to get the easement signed.
  3. The Sand/Salt shed update: Nothing new to report.
  4. Paving was completed near the Covered Bridge.
  5. Guard rail work was completed on Depot Rd. and Stratton Hill Bridge.
  6. I have been working on a truck replacement for the last couple of months of the small F550. I will give you all the details.

Shelly Huber made a motion that $15,000.00 out of capital funds to apply it towards an F600 truck, Katy Johnson-Aplin seconded the motion. Shelly Huber made an amended Motion to move $60,000.00 out of capital funds for the truck, Katy Johnson-Aplin seconded the motion. Motion passed.

  1. I have the new radar sign on its way for RT 30. We have a permit to do with VTRANS for this also.

Ann Golob made a motion to accept the Road Foreman’s Report. Katy Johnson-Aplin seconded the motion. Motion passed 4/0.

ADMINISTRATIVE ASSISTANT’S REPORT:

I have included the memo I sent out to the Committee and Organizations that help run the Town of Newfane.  Asking them to consider having a yearly plan set in place, with a schedule of things to be worked upon, department meetings with quarterly reporting to let the Selectboard be aware of progress, projects, and accountability.

  • Brittney Clark is the owner of the White with Light tan circles Pit Bull, her father Bart Clark lives at Blueberry Circle. Katy & I spoke with him on Wednesday the June 9.    He said that he would let her know that we needed to deal with these issues. I talked to Annie Gouion WCHS the same day. She had an email address and was going to make attempts to contact Miss. Clark, on our behalf, as of today, I have not heard from Miss. Clark; this was a dog-on-dog attack. Dover Animal Control officer reported that this is a serious issue and that Miss. Clark would need to be issued a violation of the Newfane Dog Ordinance Citation.  A “One Time Given” warning of a Vicious Animal.  The second time somebody could take the dog.  The one exception is Miss. Clark could decide to have her dog trained and receive a graduation certificate.

Shelly Huber made a motion to send a certified letter to the property owner regarding the dog incident. Ann Golob seconded. Motion passed.

  • Sheriff Mark Anderson will be attending the June 21, Selectboard meeting to discuss the Regional Animal Control (RAC) program that will begin July 1.
  • I spoke with the attorney at VLCT regarding if sharing the VLCT training with the public would be allowed. Unfortunately, this information is provided only to the PACIF Municipality members.

Ann Golob made a motion to accept the Administrative Assistant’s report. Shelly Huber seconded.

 Motion passed 4/0.

COMMITTEE REPORT: Ken Estey – Chair of the Planning Commission

Planning Commissioners are advancing with scheduling the three public meetings.

1.)    July on Zoom.

2.)    In-person

3.)    In-person

In person, we solicit, welcome, and encourage public involvement to consider building economic sustainability, housing, community building, and Transportation. With the certainty of funding from ARPA and grants, the Commissioners will merge information before presenting it to the Board.

SCHEDULED MEMBERS OF THE PUBLIC:

Lieutenant Anthony French- VT State Police (VSP) – was present to review the pending contract renewal with Newfane. They compared the 2019-2020 contracts with a town budget of $10,500 allowed for 2.5 hours dedicated to Newfane.  The $12,500 budget increases the service hours to 3.10 at the rate increase from $74.71 to $77.41 per hour. “Speeding is a problem in all thirty Town’s VSP cover. If we end up appearing in criminal court or traffic court, the time falls on us, which is how it has been in the past. “Law Enforcement staffing is down in every law enforcement agency in the country. VSP are on call all hours of the need.  Emergency need call comes in we respond.  If additional troopers are needed, this will also be on the VSP. “The Admin ran status of Newfane calls, Zero (0) -Home Invasions, three (3) – Burgerlies, one (1) – vandalism, six (6) – other thefts.  With some arrests resulting.”

Discussion ensued with public participation.

Sheriff Mark Anderson – Windham County Sheriff Department (WCSD)

(Via zoom) Sheriff Anderson presented (WCSD) contract options with the Town of Newfane. For hours less than – 2,000 would result in a rate of $52.00 per hour; at the Newfane’s Law Enforcement budget of $12,500, it would work out to be 240 hours or 4.6 hours per week. Contracted hours greater than +2,000 annually would be at a lower rate. Funds from the contract will defer the expense of patrol cars, fuel, and insurance not covered by the department’s other funding sources.  Board –member asked what the regular hours of operations?  “Hours of operation for most Towns choose patrol between the hours of 10 am -6 pm; however, it is what best suits the needs of the Town.” The WCSD currently contracts with twelve other Towns.

Since 2007 the department has been working on following and developing professional regulation accountability standards, which are the same standards VTSP follows.  Any complaints go directly to my Capitan, who handles internal affairs investigation. Other outside resources are available if you feel that things do not get handled properly.  A thirty-day notice would be required to terminate this contract if the Town was unsatisfied with the service provided by WCSD.

Discussion ensued with public participation.

Shelly Huber made a motion to award the 2021-2022 Law Enforcement Contract to Windham County Sheriff’s Department. Ann Golob seconded. Motion passed 4/0

Shelly Huber made a motion to authorize Selectboard Chair Angela Sanborn to sign the new contract. Ann Golob seconded. Motion passed 4/0

Sheriff Mark Anderson – Windham County Sheriff Department (RAC) Regional Animal Control

(Via zoom) Sheriff Anderson presented an overview of the Regional Animal Control Program begins July 1, 2021.  The Model of Understand (MOU) was not back from the WCSD attorney due to COVID and some delayed town meetings. Sheriff Anderson expected this any day and would forward it immediately for the Board to review. RAC expects to release the burden on Newfane and the three other Towns that are the program’s originators. Once the program has proven itself, others are encouraged to enroll.   Newfane will fill the animal control vacancy and maintain the authority to pursue things not covered by the MOU.

(7:30 pm joined VIA phone): Mike Fitzpatrick

Ken Estey – June 7 Meeting reflection and protocols – I would like to reflect on the actions from two weeks ago when a public member stood up and took off their mask, turned around, and addressed a colleague. It felt as though it was an attack. While others were speaking, they remained seated with masks in place.  They remained respectful; the same rules need to apply to everyone. “

“To me, it felt aggressive, and the behavior felt disrespectful. I’m concern, sad, and disheartened since this happened. I wouldn’t want anyone to feel this way.  Key elements that one expects when attending public meetings are proper protocols and equity under which meetings can occur.  Selectboard (meetings) is a place where one should feel safe to be; creating best practices of public meetings allows others to remain respectful and comfortable to express their feelings and concerns to each other even though opinions differ. I urge you (the Selectboard) to have specific rule protocols and best practices in place so that everyone can say we may disagree, but we all care about each other as a Town and looking out for each other.”

Discussion ensued.

Angela Sanborn shared with the public a portion from the Rules of Procedures Policy concerning public participation.

Shelly Huber made a Motion to readopt the Rules of Procedures. And to have copies available when there is a meeting held.  Mike Fitzpatrick seconded. Motion passed 5/0

Chair of the Selectboard Angela Sanborn read the “Rules of Procedure” public participation in the recordings.

A. PUBLIC PARTICIPATION

  1. All meetings of the body are meetings in the public, not of the Members of the public shall be afforded a reasonable opportunity to express opinions about matters considered by the body, so long as the order is maintained according to these rules.
  2. At the end of each agenda item, but before any action is taken by the public body at each meeting, there may be 5 minutes afforded for open public By majority vote, the body may increase the time for open public comment and its place on the agenda.
  3. Comment by the public or members of the body must be addressed to the chair or to the body as a whole and not to any individual member of the body or
  4. Members of the public must be acknowledged by the chair before
  5. If a member of the public has already spoken on a topic, he or she may not be recognized again until others have first been given the opportunity to
  6. Order and decorum shall be observed by all persons present at the Neither members of the body, nor the members of the public, shall delay or interrupt the proceedings or the peace of the meeting or interrupt or disturb any member while speaking. Members of the body and members of the public are prohibited from making personal, impertinent, threatening, or profane remarks.
  7. Members of the body and members of the public shall obey the orders of the chair or other presiding The chair should adhere to the following process to restore order and decorum of a meeting but may bypass any or all steps when he or she determines in his or her sole discretion that deviation from the process is warranted:
    1. Call the meeting to order and remind the members of the applicable rules of
    2. Declare a recess or table the
    3. Adjourn the meeting until a time and date
    4. Order the constable to remove disorderly person(s) from the

 Shelly Huber made a motion to sign and readopt the Rule of Procedure. Mike Fitzpatrick seconded.  Motion passed 5/0

UNSCHEDULED MEMBERS OF THE PUBLIC:

Angela Sanborn asked the board members if they wanted to entertain a time limit for public members to allow everyone time to speak.

Shelly Huber made a motion for one (1) minute for the public to address the Selectboard. Mike Fitzpatrick seconded.   The vote 2/3 motion did not pass.

Ann Golob made a motion to allow three (3) minutes; they have made an effort to be here, and we need to listen. Katy Johnson –Alpin seconded. The vote 3/2 motion passed.

Brenda Siegel – Braver Angels / Anti-bias is not bipartisan.

Joseph Runge – Anti-bias is just a flowery word, use of dog whistles.

Dan Dewalt– Demographically, people still don’t feel safe by expanding awareness.

Deborah Luskin –Thankful for the training opportunity; today’s training was sobering.

Bill Martin– To learn from it.

Thomas Abbotts– Is the Town putting out literature by way of endorsement?  Some may be fearful of losing their jobs.

Ann Golob– I wish to reiterate these classes are voluntary.  No one will be or is targeted. However, we intend to compile a summary to share after we complete these three VLCT trainings.

Priscilla Cotton – Thank you.  As volunteers, David & I would be willing to complete these pieces of training.

Dan Dewalt– Perhaps someone (highway department) misunderstood or was given incorrect information.

Katy Johnson- Aplin– Training links could be made available on the website.

OLD BUSINESS:

Newfane COVID 19 Restrictions- Newfane Selectboard is working with Brattleboro Community Television (BCTV), and they will continue to follow COVID 19 Safety & Health Guidelines until further notice.

American Rescue Plan Act (ARPA) -Ann Golob

“It was noted that we could spend ARPA funds to replace lost revenue. Melissa Brown took a look at the formula for calculating the loss and wrote:

I’m looking over these figures, and the one sentence that catches my eye is, “If actual revenues collected exceeds calculated projected, then no revenue loss for that year.” For FY20 and FY21, we have gone over our projected amounts in revenue and collected $100,000-300, 00.00 more than we budgeted. I believe that this would make us ineligible for the “Loss of Revenue.”

Timing: The State will be requesting their funds from the Federal government the week of June 23; once they have made that request, towns (and villages) have 30 days to request their funds. If funds are not requested, they will revert to the State.

It is expected that we will need to begin reporting on October 31; a reporting portal is being built by the US Treasury working with the National League of Cities. More reporting guidance will be shared when it becomes available.

Funds: The current fund that we will be receiving from the State is about $157,000. (There are also funds for the village of Newfane that need to be requested separately from the Town.) There is a second round of monies that will be coming – the feds have allocated funds to counties. But Vermont doesn’t have a system of governance at the county level, so our state representatives are working with the feds to have those monies allocated directly to the towns. We don’t know when those funds will become available. From my initial conversations with Representative Peter Walsh’s office, they estimated the monies would be approximately $97,000.00.

As we consider projects to funds with ARPA, there will also be three big pools of monies that will be made available by the State for projects related to clean water, broadband, and housing. VLCT cautioned that before a town decides to spend money on these three types of initiatives, check to see what you can get from the State funding first.”

Shelly Huber made a motion to have Melissa Brown, Treasurer, to be the Designated Town Representative, Katy Johnson-Aplin seconded. Motion passed.

Japanese Knot Weed- Gloria Cristelli-

Will be Rescheduled

NEW BUSINESS:

None

CORRESPONDENCE:

Thomas Ely – Opinion

Elizabeth Erickson – Opinion

Bert Picard – Opinion

Juliette & Henry Carr- Opinion

Stanley Noga Jr- Opinion

Joseph Runge – Opinion

Richard & Lorraine Westcott – Opinion

Jim Sinon – Opinion

Gloria Cristelli – Concerns of behavior

West River Valley Mutual Aid Working Group –List of resources for training.

*** Open Meeting Law The information is available to the public at the Town of Newfane Office, Administrative Assistants files.

POSSIBLE EXCUTIVE SESSION

Not needed

PAY ORDERS:

  1.   Payroll Warrant No #11518                         Amount $ 4,602.23
  2. Payroll Warrant No #11519                           Amount $  4,530.94
  3. Account Payable No # 21026                        Amount $    38,442.39

Shelly Huber made a motion to approve pay orders. Angela Sanborn seconded the motion.

Motion Passed.

ADJOURN:

Katy Johnson-Aplin made a motion to adjourn. Meeting adjourned at 9:20 pm

Respectfully Submitted

Administrative Assistant

Wannetta Powling

 

June 21, 2021 Selectboard Agenda

Zoom Meeting   https://zoom.us/j/97227911757? Pwd=TEd4YmdKMzJUd3NaTERhVUFOWWsydz09

Meeting ID: 972 2791 1757   Passcode: 352680 (Expires Sept.20th)

One tap mobile +13017158592, 97227911757#, *352680# US (Washington D.C)

  • CALL TO ORDER
  • ADDITIONS/AMENDMENTS TO AGENDA
  • APPROVAL OF MINUTES
    1.  June 7, 2021, Regular Meeting
  • ROAD FOREMAN’S & ROAD COMMISSIONER’S REPORT
    1. Access permit – Manitou Sun Set Lake Road
  •   ADMINISTRATIVE ASSISTANT’S REPORT
    1. Animal Control Update -Blueberry Circle Incident
  • COMMITTEE REPORT
    1. Ken Estey-Planning Commission Town Plan List of Projects Updates
  • SCHEDULED MEMBERS OF THE PUBLIC
    1. Lieutenant Anthony French- VT State Police
    2. Sheriff Mark Anderson – Windham County Sheriff Department
    3.   Ken Estey – June 7 Meeting reflection, protocols
  •  UNSCHEDULED MEMBERS OF THE PUBLIC
  • OLD BUSINESS
    1. Newfane COVID 19 Restrictions
    2. American Rescue Plan Act (ARPA) -Ann Golob & Planning Commission
    3.  Japanese Knot Weed- Gloria Cristelli
  • NEW BUSINESS
  •  CORRESPONDENCE
  •  POSSIBLE EXECUTIVE SESSION
  • PAY ORDERS
  1.  Payroll Warrant No #11517                         Amount $    N/A
  2. Payroll Warrant No #11518                          Amount $    N/A
  3. Account Payable No # 21026                         Amount $    N/A
  •  ADJOURN