Planning Commission Regular Meeting Agenda April 13, 2023

Time: 6:00 pm
Location: Newfane Town Office & Zoom

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AGENDA

  1. Call To Order
  2. Additions to the Agenda
  3. Review and Approve Minutes for March 23 regular meeting
  4. Unscheduled members of the public
  5. Old Business
  6. Southern Vermont Economy Summit attendance
  7. Bylaw Modernization Grant update
  8. Report back from Town Meetings and/or Selectboard meetings
  9. Broadband update, Deerfield Valley Communications Union District
  10. Development Review Board (DRB) update
  11. Short-term Rentals – Granicus Demo
  12. Floodplain & River Corridor Zoning bylaw – Public Hearing planning
  13. New Business
  14. Planning Commission emails
  15. Agenda setting for April 27 meeting
  16. Correspondence
  17. Adjournment

Board of Liquor Control Minutes Monday, April 3rd, 2023, Draft

BOARD MEMBERS PRESENT:  Angela Sanborn, Ann Golob (phone), Jeffrey Chevalier, and Katy Johnson- Aplin. Absent: Michael Fitzpatrick

OTHERS PRESENT: Austin Rice (B.C.T.V), Wannetta Powling.

CALL TO ORDER:   The meeting was called to order at 8:28 pm by Selectboard Chair Angela Sanborn.

REVIEW AND APPROVAL OF LIQUOR LICENSES:

  1. N.C. Creamery LLC (Fat Crow)

Katy Johnson- Aplin made a motion, seconded by Jeffrey Chevalier to approve the renewal of the Liquor Application for N.C. Creamery LLC (Fat Crow)
Motion passed 4/0

ADJOURN:
Katy Johnson- Aplin made a motion to adjourn at 8:29 pm.
The motion carried unanimously.

Respectfully Submitted,
Administrative Assistant Wannetta Powling

Draft Selectboard Regular Meeting Monday, April 3, 2023

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BOARD MEMBERS PRESENT:  Angela Sanborn, Katy Johnson-Aplin, Jeffrey Chevalier, Ann Golob (Zoom).  Absent: Mike Fitzpatrick.

OTHERS PRESENT:   Marion Dowling, Christine White, Mary Wiswall, Dennis Wiswall, Tiana Smith (Green MT Power), Mike Burke (GMP), Donald Mills (GMP), Candace Morgan (GMP), Austin Rice (BCTV), and Wannetta Powling (Administrative Assistant.)
Zoom:  Jay Wilson (Road Foreman), Kate Gehring (Planning Commission), Nolan Edgar (PC), Carol Hesselbach (Town Clerk).

CALL TO ORDER:
The meeting was called to order at 6:00 pm by Selectboard Chair Angela Sanborn.

CONFIRM PROPERLY WARNED:
Powling confirmed the meeting had been properly warned.

ADDITIONS/AMENDMENTS TO AGENDA:  

APPROVAL OF MINUTES:

  1. March 20, 2023, regular meeting minutes. (Tabled until April 17th).
    Johnson-Aplin made a motion to approve the March 20 regular meeting minutes, and Chevalier seconded.
    Motion failed 2/0/2. Sanborn and Golob abstained. (Tabled until April 17th).

ROAD FOREMAN’S & ROAD COMMISSIONER’S REPORT:

  1. I have sent over the intent to participate letter for the Grant-In-Aid program for a signature.
  2. We have started to partially grade some of the dryer dirt roads to smooth them up.
  3. Nothing new on Depot Rd. box culvert, it is still out to bid.
  4. I spoke with Ron Bell today about the sand/salt shed, and he is planning to come over Thursday afternoon to talk about it. He is also bringing plans for Eddy Rd. culvert.

Golob made a motion to accept the Road Foreman’s report, and Johnson-Aplin seconded.
Discussion:

Johnson-Aplin made a motion to authorize Chair Sanborn to sign the intent to participate letter for the Grant-In-Aid program, and Chevalier seconded. Motion passed 4/0.

Johnson-Aplin asked Wilson to explain the damage/repair to Depot Road, near the garage. Wilson informed the Board that the road sunk due to the culvert collapsing. A section of the culvert was replaced as a temporary fix until the box culvert replacement bids are reviewed on April 12 and repair work is awarded.
Motion passed 4/0.

ADMINISTRATIVE ASSISTANT’S REPORT: 

  1. In the past two weeks, I have attended the training offered by VLCT on ADA Compliance Training; this covered a broad array of information, including sidewalk access. And the Selectboard Essential training for new and returning Selectboard members.
  2. I have mailed 30+ letters for re-appointment to the various committees and organizations. Volunteer appreciation is a month-long celebration in April that aims to celebrate and thank volunteers for the time and hard work they have put in to help their communities. It is time for Newfane to acknowledge the volunteers who give their time to help the Town function. I want to make a recommendation to the Selectboard; for a “Newfane Appreciation Day” to celebrate our volunteers (and residents) the week of April 17-21.
  3. April is “Prevention of Child Abuse” month, and the pinwheels have come in. Would the members of the Selectboard be available to help plant these in front of the building Tuesday afternoon?
  4. The Personal Policies is available tonight for readopting and the Selectboard signatures.

Chevalier made a motion to accept the Administrative Assistant’s report. Johnson-Aplin seconded the motion.
Discussion:

  1. Golob asked about today’s Norther Board Grants and Aid Catalyst training. Powling agreed to share the information from the training with the Board.
  2. The Selectboard agreed to purchase a banner to hang between the pillars on the front of the Town Office, “Thank you to all the Newfane Volunteers,” and prepare certificates of appreciation for our volunteers.
  3. Sanborn, Johnson-Aplin, and Chevalier agreed to help plant the pinwheels in the garden Tuesday afternoon.
  4. Golob recommended tabling the Personnel Policy until VLCT could review the current policy to see if laws had changed and to allow time to make recommendations. (Tabled until April 17 Selectboard meeting)
  5. Golob mentioned that Maxwell Vandervliet was interested in the appointment to the Windham Regional Commission. Golob asked Powling to follow up with Vandervliet to confirm his interest in the WRC appointment and follow up with Selectboard.

The vote was called. Motion passed 4/0.

COMMITTEE REPORT
Traffic Calming Committee (TCC) updates (Johnson-Aplin) The next two meetings of the TCC will be on Tuesday, April 11th, at 6 pm and Wednesday, May 3rd, at 6 pm at the Town Office.

Golob reminded Johnson-Aplin that the Windham Regional Commission (WRC) had sent information from the VT Department of Health asking if there was an interest in being involved with a pilot project, Walk-ability in communities with pedestrian improvements. This information should be shared with the Newfane Calming Committee, and it was recommended that Johnson-Aplin contact Max at the WRC. This information will be shared at the next TCC meeting.

SCHEDULED MEMBERS OF THE PUBLIC
Representatives from Green Mountain Power (GMP), Tiana Smith ( Communication), Mike Burke (Lead of Operations), Donald Mills (Brattleboro Operations Supervisor), and Candace Morgan (Communication and Critical Care) attended the Selectboard meeting to share with the public a PowerPoint presentation and discuss the difficult issues that GMP faced with the four major snowstorms that have affected us in Windham County. Mutual Aid came from VA, PA, RI, NJ, KY, and Canada to help restore the power during this outage. Burke explained how the electrical grid manages the power restoration to the transmission lines between the Substation and the Mainlines along Route 30 from Brattleboro to Bromley, moving out to the rural, residential areas. If the order is not followed, doing other areas would not make sense until these sources of power are online.

To help with climate change, GMP is implementing alternative resources, including the following,

  • GMP covers over 75% of the State of Vermont; GMP will be 100% renewable by 2030.
  • Extensive Outreach before, during, and after storms.
  • Planning and resources in place prior to storms, including partnering with communities and Emergency Management.
  • Plans to expand Microgrids and Resiliency Zones and upgrade infrastructure with undergrounding rural overhead lines “Storm Harding” to keep communities powered up between substations and areas along Route 100.
  • GMP is willing to return to a community education meeting to answer questions for the residents to prepare for power outages and alternative sources such as battery or solar power. It would be a shared resource for GMP to help cover the needs during peak hours.

UNSCHEDULED MEMBERS OF THE PUBLIC
Having missed the last meeting, Dennis Wiswall wanted to address the Selectboard to offer support for the Administrative Assistant – including the issue of how the minutes are and what is legally required for committee/board minutes. Mary Wiswall and Marion Dowling wanted to add additional support.

OLD BUSINESS:
Cannabis Updates: (Johnson-Aplin) None

Town Beautification (Chevalier) None

Discuss ideas for a 250-year celebration of Newfane’s founding. (Johnson-Aplin)
Updates on future Newfane Anew meetings will be announced.

FEMA Buy-Out of the South Newfane General Store – (Golob)
No updates from FEMA.

ARPA: (Sanborn and Golob)
None

NEW BUSINESS
Follow-up items from Town Meeting

  1. Should Social Appropriation Articles be grouped together?

Discussion ensued:
 No decisions were made; the items will be added to future agendas to be addressed in future meetings.

  1. Write to the Moover to ask them to make a bigger effort to provide service along Route 30.

Chevalier made a motion to draft a letter to the Moover and cc: the State representatives requesting public transportation in the area. Johnson-Aplin seconded. Motion passed 4/0.

  1. Request to add a cover sheet about each organization asking for a social appropriation.

Discussion ensued: 
No decisions were made; the items will be added to future agendas to be addressed in future meetings.

  1. The debris on the corner of Route 30 from the recently burned home.

Discussion ensued:
Golob requested that Powling contact Valery to get additional information on whom she has spoken to regarding the property.
Golob requested that Powling contact Wilson regarding the construction fabric used to keep the debris from going into the stream.

  1. Opioids Settlement Action Required
    Johnson -Aplin made a motion to authorize Sanborn to sign the documents on behalf of Selectboard. Chevalier seconded.
    Motion passed 4/0.


CORRESPONDENCE:
Scotty Tabachnick Principal-NewBrook Elementary School -Thank you for NewBrook PTO support.

Nancy Rysz Letter to the Selectboard.
Johnson-Aplin made a motion to send a new letter to Ms. Rysz. Powling was asked to draft such a letter and send it to Sanborn.

EXECUTIVE SESSION:
 Executive Session to discuss a disciplinary or dismissal action against a public officer or employee under the provisions of Title 1, Section 313, Subsection (1)(4) of the Vermont Statutes.

Discussion ensued:
Dowling expressed concern over the wording used to go into Executive Session.

Chevalier made a motion to enter Executive Session. Golob seconded.
Golob, who attended via Zoom, withdrew and called to join the Executive Session.
Entered the Executive Session at 8:00 pm.

Johnson-Aplin made a motion to leave Executive Session, and Chevalier seconded.
Exited Executive Session at 8:18 pm.
The decision of the Board:
Chevalier made a motion to recall the termination letter given to Powling. Johnson-Aplin second.
Motion passed 4/0.        

Golob withdrew and left the meeting at 8:20 pm.

 PAY ORDERS

  1.  Payroll Warrant # 11614                               Amount $       5,439.14
  2. Payroll Warrant # 11615                               Amount $       5,559.37
  3. Account Payable # 23022                             Amount $             80.00
  4. Account Payable # 23023                             Amount $       32,149.82

Chevalier Johnson-Aplin made a motion to approve Pay Orders. Johnson-Aplin seconded the motion.
Motion passed 3/0.

ADJOURN:
Johnson-Aplin made a motion to adjourn. The meeting adjourned at 8:27 pm.

Respectfully Submitted,
Wannetta Powling, Administrative Assistant

 

 

PLANNING COMMISSION SPECIAL MEETING MINUTES of March 2, 2023

COMMISSION MEMBERS PRESENT:
 Ken Estey, Nolan Edgar, Jane Douglas, Kate Gehring, Max Vandervliet

OTHERS PRESENT:
Alyssa Sabetto (Windham Regional Commission)

CALL TO ORDER
Ken called the meeting to order at 5:03 pm.

ADDITIONS/AMENDMENTS TO THE AGENDA
None.

MINUTES
None.

UNSCHEDULED MEMBERS OF THE PUBLIC
None.

OLD BUSINESS
Floodplain & River Corridor Zoning bylaw revision proposal update:
Planning Commission agrees to hold the public hearing on the Floodplain and River Corridor bylaw revision proposal on March 23, 2023, pending Selectboard and Zoning Administration participation confirmation. Commission will look to April 27, 2023 as a backup date for the hearing. Ken agrees to reach out to the Newfane Zoning Administator and the Newfane Selectboard about hearing attendance.

Bylaw Modernization Grant:
No update.

Next Steps, Planning Commission:
Nolan will reach out to Wannetta about using the Town Zoom account for future Zoom meetings. Nolan and Ken will meet to go over Town files and storage.

ADJOURNMENT
A motion was made by Ken and seconded by Nolan to adjourn the meeting at 6:33 pm. The motion carried unanimously by voice vote.

Respectfully Submitted,
Nolan Edgar

PLANNING COMMISSION REGULAR MEETING MINUTES of March 23, 2023

COMMISSION MEMBERS PRESENT:
 Kate Gehring, Nolan Edgar, Max Vandervliet, Jane Douglas

OTHERS PRESENT:

CALL TO ORDER
Kate called the meeting to order at 6:20 pm.

ADDITIONS/AMENDMENTS TO THE AGENDA
Commissioners agree to add regular Broadband Update and Bylaw Modernization Grant update to the agenda. Commissioners also add discussion of Spring Summits attendance.

MINUTES
A motion was made by Kate and seconded by Jane to approve the February 9, 2023 regular meeting minutes as presented. The motion carried unanimously by voice vote. A motion was made by Nolan and seconded by Jane to approve the February 23, 2023 regular meeting minutes as presented. The motion carried unanimously by voice vote. A motion was made by Kate and seconded by Nolan to approve the March 2, 2023 special meeting minutes as presented. The motion carried unanimously by voice vote.

UNSCHEDULED MEMBERS OF THE PUBLIC
None.

OLD BUSINESS
Floodplain & River Corridor Zoning bylaw revision proposal update:
Alyssa Sabetto presented the changes to the Floodplain & River Corridor Zoning bylaw proposed revision. Commissioners discussed the changes and asked Alyssa questions. Commissioners agreed to the changes and urged Alyssa to resubmit the proposal to the Agency of Natural Resources for a final sign off. Alyssa agrees to resubmit the document and send us a final version in time for a possible public hearing on March 23, 2023. A motion was made by Max and seconded by Jane to hold a special Planning Commission meeting on March 2, 2023. The motion passed unanimously by voice vote. Commissioners agree to review minutes in email going forward.

OLD BUSINESS
Floodplain & River Corridor Zoning bylaw revision proposal update:
A motion was made by Nolan and seconded by Kate that the Planning Commission hold a public hearing about the Floodplain and River Corridor Zoning Bylaw revision proposal on April 27, 2023 at 6:00pm. The motion passed unanimously by voice vote. Nolan will reach out to Brattleboro Community Television about recording the meeting. Kate will reach out to Alyssa Sabetto about her attendance. Kate will reach out to Wannetta Powling about warning the Selectboard. Commissioners will plan for the hearing at their next meeting.

NEW BUSINESS
Broadband Update, Deerfield Valley Communications Union District:
Jane gave update on recent work with the Deerfield Valley Communications Union District.

Spring Summit Attendance:
A motion was made by Kate and seconded by Jane that the Planning Commission will pay for Commissioners to attend the 2023 Southern Vermont Economy Summit. The motion passed unanimously by voice vote. Nolan will contact Wannetta about registration.

Bylaw Modernization Grant update:
Kate gave update on the Bylaw Modernization grant. Commissioners will review draft contract for next meeting.

Agenda setting for April 13 meeting:
Commissioners offered suggested topics for the April 13, 2023 regular meeting agenda.

CORRESPONDENCE
None.

ADJOURNMENT
A motion was made by Nolan and seconded by Jane to adjourn the meeting at 7:14pm. The motion carried unanimously by voice vote.

Respectfully Submitted,
Nolan Edgar

PLANNING COMMISSION REGULAR MEETING MINUTES of February 23, 2023

COMMISSION MEMBERS PRESENT:
 Nolan Edgar, Ken Estey, Max Vandervliet, Jane Douglas

OTHERS PRESENT:
Alyssa Sabetto (Windham Regional Commission), Walt Dadik (Newfane Development Review Board)

CALL TO ORDER
Ken called the meeting to order at 6:01 pm.

ADDITIONS/AMENDMENTS TO THE AGENDA
None.

MINUTES
None.

UNSCHEDULED MEMBERS OF THE PUBLIC
None.

OLD BUSINESS
Floodplain & River Corridor Zoning bylaw revision proposal update:
Alyssa Sabetto presented the changes to the Floodplain & River Corridor Zoning bylaw proposed revision. Commissioners discussed the changes and asked Alyssa questions. Commissioners agreed to the changes and urged Alyssa to resubmit the proposal to the Agency of Natural Resources for a final sign-off. Alyssa agrees to resubmit the document and send us a final version in time for a possible public hearing on March 23, 2023. A motion was made by Max and seconded by Jane to hold a special Planning Commission meeting on March 2, 2023. The motion passed unanimously by voice vote.

NEW BUSINESS
Next Steps, Planning Commission:
No update.

CORRESPONDENCE
None.

ADJOURNMENT
A motion was made by Nolan and seconded by Max to adjourn the meeting at 7:32 pm. The motion carried unanimously by voice vote.

 

Respectfully Submitted,
Nolan Edgar

PLANNING COMMISSION REGULAR MEETING MINUTES of February 9, 2023

COMMISSION MEMBERS PRESENT: Nolan Edgar, Ken Estey, Kate Gehring, Max Vandervliet, Jane Douglas

OTHERS PRESENT:

CALL TO ORDER
Ken called the meeting to order at 6:02 pm.

ADDITIONS/AMENDMENTS TO THE AGENDA
None.

HOUSING PANEL
Meeting attendees heard from panelists John Dunbar and Paul Martorano about housing. Commissioners and public asked questions of the panelists.

MINUTES
A motion was made by Kate and seconded by Jane to approve the January 12, 2022 regular meeting minutes as presented. The motion carried unanimously by voice vote. A motion was made by Max and seconded by Jane to approve the January 26, 2022 regular meeting minutes as presented. The motion carried unanimously by voice vote.

UNSCHEDULED MEMBERS OF THE PUBLIC
None.

OLD BUSINESS
Floodplain & River Corridor Zoning bylaw revision proposal update:
A motion was made by Kate and seconded by Jane that the Planning Commission pay for Brattleboro Community Television to film the Zoning bylaw revision hearing. The motion carried unanimously by voice vote.

Bylaw Modernization Grant update:
No update.

Report-back from Town Meetings and/or Selectboard meetings:
Jane reported on her attendance at the recent Selectboard meeting.

Broadband Update, Deerfield Valley Communications Union District:
Jane gave update on recent work with the Deerfield Valley Communications Union District.

Development Review Board (DRB) update:
No update.

Short-term rentals:
Max gave update on short-term rentals work. There is a demo scheduled with the company Grannicus, which Max will complete before the next Commission meeting.

Transition planning, Planning Commission list for 2023:
Kate and Jane will send a letter to Wannetta Powling stating their intention to continue as Commissioners.

NEW BUSINESS
5th Member, Planning Commission:
No update.

Agenda Building for February 23, 2023:
Ken shared a draft of the February 23, 2022, Planning Commission meeting agenda. Ken will keep the rest of the Commissioners updated about the February 23 hearing date.

CORRESPONDENCE
None.

ADJOURNMENT
A motion was made by Nolan and seconded by Jane to adjourn the meeting at 8:32 pm. The motion was carried unanimously by voice vote.

Respectfully Submitted,
Nolan Edgar

Board of Liquor Control Agenda Monday, April 3rd, 2023

Please Note: Newfane will now require Zoom participants to remain muted. If they wish to be recognized, they will need to raise their hand, and the Chair will recognize them before being un-muted.

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The Board of Liquor Control will follow the closing of the Selectboard Regular Meeting 

  • CALL MEETING TO ORDER
  • CONFIRM PROPERLY WARNED
  • REVIEW APPLICATION
  1. C. Creamery LLC ( Fat Crow)– Renewal Application
  • ADJOURN

Selectboard Regular Meeting Agenda April 3rd, 2023, 6:00

Please Note: Newfane will now require Zoom participants to remain muted. If they wish to be recognized, they will need to raise their hand, and the Chair will recognize them before being un-muted.

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www.zoom.us/joinameeting       ID: 972 2791 1757            Passcode: 352680

  • CALL MEETING TO ORDER                                                                                                                   
  • CONFIRM PROPERLY WARNED   
  • ADDITIONS/AMENDMENTS TO THE AGENDA
  • APPROVAL OF MINUTES
    March 20, 2023, Regular Meeting
  •  ROAD FOREMAN’S & ROAD COMMISSIONER’S REPORT
  • ADMINISTRATIVE ASSISTANT’S REPORT                                                                                                      Personal Policy for Selectboard to re-adopt
    Follow-up Appointment Windham Regional Commission
  • COMMITTEE REPORT                                                                                                                                      Traffic Calming Committee updates (Johnson-Aplin).
  • SCHEDULED MEMBERS OF THE PUBLIC
           Tiana Smith from Green Mountain Power –March 2023 Snow Storm
  • UNSCHEDULED MEMBERS OF THE PUBLIC
  • OLD BUSINESS / FOLLOW-UP ITEMS (10 Minutes per topic)
    1.  Cannabis Updates: (Johnson-Aplin)
    2. Town Beautification suggestions (Chevalier)
    3. Discuss ideas for a 250-year celebration of Newfane’s founding. (Johnson-Aplin).
    4. FEMA buyout of South Newfane General Store (Golob)
    5. ARPA Funds Updates (Golob)
  • NEW BUSINESS (follow up from Town Meeting
    1. Should Social Appropriation Articles be grouped together?
    2. Write to the Moover to ask them to make a bigger effort to provide service along Route 30.
    3. Request to add a cover sheet about each organization asking for a social appropriation.
    4. The debris on the corner of Route 30 from the home that recently burned.
    5. Opioids Settlement Action Required
  • CORRESPONDENCE
    1. Scotty Tabachnick Principal-NewBrook Elementary -Thank you for NewBrook PTO support
    2. Nancy Rysz letter to the Selectboard
  • EXECUTIVE SESSION
     Executive Session to discuss a disciplinary or dismissal action against a public officer or employee under the provisions of Title 1, Section 313, Subsection (1)(4) of the Vermont Statutes.
  • PAY ORDERS
  • ADJOURN

Development Review Board PUBLIC HEARING NOTICE Tuesday, April 18, 2023, at 6:00 PM

PUBLIC HEARING NOTICE

The Newfane Development Review Board (DRB) will hold a public hearing on Tuesday, April 18, 2023, at 6:00 PM at Newfane Town Office, 555 Vermont Route 30 in Newfane, and via zoom. The hearing is to consider the application of Todd Swim for approval of an application for a variance of the zoning law, for the premises located at 89 Timson Hill Road, Newfane, Tax Lot ID# D-66.

Per section 334 of the Newfane Zoning By-Laws, a setback of 65 feet from the centerline of road is required for new construction; the applicant is requesting a variance to instead have a 35 foot setback from the centerline of the road.

A site visit at 3:00 PM will precede the hearing.

The application to be considered at the hearing is available for public review at the Newfane Town Office, Monday through Thursday from 8:00 AM to 5:00 PM.

Persons wishing to appear at the public hearing may do so in person or via zoom as well as by a representative or attorney or through written comment.

Participation in the public hearing portion of these proceedings is a pre-requisite to the right to take any subsequent appeal.

To participate via zoom:

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Newfane Development Review Board

Erica Walch, Secretary

March 30, 2023

March 20, 2023, Selectboard Minutes

Approved as Amended on 5.1.2023
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BOARD MEMBERS PRESENT:  Ann Golob, Katy Johnson-Aplin, Jeffrey Chevalier, and Mike Fitzpatrick (Phone) Absent: Angela Sanborn

OTHERS PRESENT:   Marion Dowling, Jane Douglas (Planning Commission), Kate Gehring (Planning Commission),  Cina Friend, Carol Hesselbach (Town Clerk), Chris Druke, Meredith White, Christine White, Deborah Luskin (Town Moderator), Hendrik van Loon, Katie Powling, Mark Powling, Sarah Walker,  Sarah Taylor, Jon Julian, Steve Levine (Williamsville Hall Committee Chair), Deidre Scherer, Bruce Rosow,  Kate Conway (Williamsville Hall Secretary), Timothy Shafer, Austin Rice (BCTV), and Wannetta Powling (Administrative Assistant.)
Zoom:  Jay Wilson (Road Foreman), Juliette Carr, Beckley Gaudette (Lister), Priscilla Cotton (Chair-Board of Civil Authority), Walter Dadik (Development Review Board)

CALL TO ORDER: 
The meeting was called to order at 6:03 pm by Selectboard Vice-Chair Ann Golob.

CONFIRM PROPERLY WARNED:
Powling confirmed the meeting had been properly warned.

ADDITIONS/AMENDMENTS TO AGENDA:  
Johnson-Aplin requested that the minutes from the March 6th, Regular Meeting and the March 13th Board of Liquor Control be added to the approval of minutes.

Johnson-Aplin requested adding the Planning Commission to the Committee Reports.

APPROVAL OF MINUTES:

  1. March 13, 2023, organizational meeting minutes.

Powling requested that the minutes from the March 13th Organizational meeting be amended to add the appointment of Walter Dadik for a three-year term to the Development Review Board.

Fitzpatrick made a motion to approve the March 13th organizational minutes as amended. Johnson-Aplin seconded the motion. Motion passed 3/0/1. Chevalier abstained.

  1. March 6th, regular meeting minutes.

Fitzpatrick made a motion to approve the March 6th regular minutes. Chevalier seconded the motion. Motion passed 4/0

  1. March 13th Board of Liquor Control

Johnson-Aplin made a motion to approve the March 13th Board of Liquor Control minutes. Fitzpatrick seconded the motion. Motion passed 3/0/1. Chevalier abstained.

With many people in attendance, the Board agreed to move Unscheduled Members up on the agenda.

A gathering of over twenty concerned citizens was in attendance and on zoom to offer support and share their thoughts and disapproval of the Selectboard’s recent treatment, including the intent of disciplinary or dismissive action against Administrative Assistant Wannetta Powling.

Prepared statements were read to the Selectboard from Marion Dowling (former Selectboard Chair) read a prepared statement that she had, along with a letter from Sydney Johnson. Letters submitted from Ken Estey (former Planning Commission Chair) and Erica Walch (Development Review Board) were read by Deborah Luskin (Town Moderator), who then requested additional time to speak on her own behalf.
Additionally, Chris White, Bruce Rosow, Steve Levin, Sarah Taylor, Carol Hesselbach, Chris Druke (former Selectboard member), Juliette Carr, Kate Conway, Kate Gehring (Planning Commission), and Mike Fitzpatrick, all voiced that Powling while working under a tremendous amount of stress is still committed to her duties and responsibilities as the Administrative Assistant and to the Town of Newfane.

Golob thanked everyone that came to show their support for Powling. The Selectboard was unable to respond to any of the comments due to employee confidentiality.

Golob asked for a three-minute break.

ROAD FOREMAN’S & ROAD COMMISSIONER’S REPORT:

  1. I have sent over the TA-60 and Certificate of Compliance from VTRANS for the board to sign.
  2. The storm this past week and the large number of trees and power lines down made for a tough week. The equipment made it through with just some fairly minor repairs.
  3. The box culvert on Depot Rd. is out to bid. The bids must be by April 10.

The States will take the bids first to review, and bidders will need to be on the States approved list to bid.

  1. There is nothing new to report on the sand/salt shed.
    Fitzpatrick made a motion to accept the Road Foreman’s report. Johnson-Aplin seconded the motion.

Discussion:

Golob asked questions regarding Green Mountain Power’s handling of the recent storm. Wilson said that it was a significant amount of damage on every road. Green Mountain Power had to get information on the damage and organize the work crews.

Hesselbach said that Emily Long has plans to meet with Green Mount Power to discuss the handling.

Johnson-Aplin wanted to thank all the regular snowplow drivers for helping clear the town roads that the road crew could not reach due to the down trees and power lines. The Selectboard agreed with the statement.
The vote was called:
Motion passed 4/0

ADMINISTRATIVE ASSISTANT’S REPORT: 

  1. The Planning Commission (PC) Public Hearing on the Floodplain and River Corridor Bylaw revision is scheduled for Thursday, March 23, at 6 pm here at the Town Office. They are requesting that the Selectboard will be able to attend this hearing; the Selectboard will need to follow up with its own public hearing at a date to be determined.
  2. I have started writing letters for re-appointment to the various committees and organizations.
  3. Doris Knetchtel is willing to accept the one-year appointment as a Lister.
  4. I have not been able to connect with Shelly Huber on the re-appointment to the Windham Regional Commission.
  5. The Policies are available tonight for readopting and the Selectboard signatures.

Fitzpatrick made a motion to accept the Administrative Assistant’s report.  Chevalier seconded the motion.

Discussion:

  1. Fitzpatrick made a motion to appoint Doris Knetchtel to a one-year term as a Lister. Johnson-Aplin seconded the motion. Motion passed 4/0
  2. Shelly Huber confirmed that she would be willing to accept if no one else was interested in the WRC. Golob mentioned that she would check with the PC or the DRB to see if there was anyone that would like to serve.
  3. March 23rd PC Hearing; Jane Douglas said that this would be rescheduled (TBD) for a later date in April.
  4. Golob made a recommendation to table the Personnel Policy until VLCT could review the current policy to see if laws had changed and to allow time to make recommendations.

Fitzpatrick made a motion to re-adopt the Bidding Policy. Chevalier seconded the motion. Motion passed 4/0
Fitzpatrick made a motion to re-adopt the Financial Policy. Chevalier seconded the motion. Motion passed 4/0
Johnson-Aplin made a motion to re-adopt the Purchasing Policy. Fitzpatrick seconded the motion. Motion passed 4/0
Fitzpatrick made a motion to re-adopt the Conflict of Interest. Johnson-Aplin seconded the motion. Motion passed 4/0
Chevalier made a motion to re-adopt the Rules of Procedure. Fitzpatrick seconded the motion. Motion passed 4/0
The vote was called.
Motion passed 4/0

**Recommendation from the Selectboard was to have procedures and Emergency information placed on the Town Website, such as the warming station at NewBrook Fire Department. You can also get water, use the bathroom facilities, charge your cell phones, and cook your own food in the kitchen.

 

COMMITTEE REPORT

Traffic Calming Committee (TCC) updates (Johnson-Aplin) the next meeting of the TCC has not been set.
Golob mentioned that the Windham Regional Commission (WRC) had sent information from the VT Department of Health asking if there was an interest in being involved with a pilot project, Walk-ability in communities with pedestrian improvements. This information should be shared with the Newfane Calming Committee, and it was recommended that Johnson-Aplin contact Max at the WRC. This information will be shared at the next TCC meeting.

Planning Commission (PC) Jane Douglas mentioned that the PC is having an organizational meeting on Thursday, March 23. The PC asked if they could have permission to use the Town Office Zoom account for their Thursday night meetings. The Selectboard gave permission, and Powling offered to set up the calendar for them, like the Selectboard highbred meetings. The Board agreed.

The Planning Commission has a new vacancy and is looking for a few people who would like to join them.
Kate Gehring shared that they were going to be reviewing the information on the Flood Plain and River Corridor and would be ready to start looking at the By-Law Modernization Grant information, currently working with WRC.

SCHEDULED MEMBERS OF THE PUBLIC
None

UNSCHEDULED MEMBERS OF THE PUBLIC
Chris Druke wanted to discuss a few things that became obvious during the recent storm. Was the Board aware of the level of work needed to assist the Road Forman and Road Crew to pull resources, including lead guys and the tree cutters, in removing the down trees to allow the road crew access to open these roads? It is not about restoring power, which is secondary to the safety of limited residents.

A calling chain is important for checking on our vulnerable neighbors and residents.

It also helps us to find who is available or what resources are available. Having a lead guy, with tree cutters to help the Road crew function and access other parts of the Town. I would like to know if the Emergency Management level is properly coordinated.  Jay Wilson has dual roles as Road Foreman, Emergency Management Coordinator, and First Responder. The Selectboard needs to be aware of its responsibility.

Golob asked if Jay needed more support or if it was an issue of responsibilities.

Discussion ensued:
Provide posting.

  • Get help at the NBFD Warming Center, Charge cell phones, get water, and use the restrooms.
  • Contact information referral sheet.
  • Remind people ahead of the storm’s need for preparedness.
  • Phone Tree – get to know your neighbors in good times before the bad/unexpected happens.

OLD BUSINESS:
Cannabis Updates: (Johnson-Aplin) None

Town Beautification (Chevalier) None

Discuss ideas for a 250-year celebration of Newfane’s founding. (Johnson-Aplin)
Jane Douglas Newfane Anew would like to offer help with ideas for the celebration. Jane Douglas was unsure when the celebration was.

Discussion ensued.
Updates on future Newfane Anew meetings will be announced.

FEMA Buy-Out of the South Newfane General Store – (Golob)
No updates from FEMA. 

ARPA: No updates. Golob mentioned that the current information has been updated to the Town website.

NEW BUSINESS
Priscilla Cotton brought up the need to address the trees and who is responsible for the removal prior to bad weather that would take power out.

Golob said GMP hires ASPLIN to do trimming along the power lines. Trees can be reported to GMP, or call and inform the Town of the situation or concerns.

Powling reminded the Selectboard of the information that was provided regarding the Emerald Ash Bore. This would be a perfect time to address removing dangerous trees or cutting back along the Town right of way. People may be more in tune with the trimming with the events of the past few days of not having power or roads being blocked due to trees falling onto the road.

Discussion:

“Rising from the Ashes” is a company in Springfield, MA. that would come to remove these trees; Chevalier mentioned that he would make contact to see if there was still a program that Newfane could work with for this purpose.

Powling was asked to contact Wilson about the trees along the Right of Way. This should be discussed at the next meeting.

CORRESPONDENCE: Chris Druke –Improved procedures for other officials within the Town Government to be able to work together, communicate, and be aware of the needs and resources for response to emergency situations.

Mike Fitzpatrick attended remotely, withdrew, and left the meeting at 7:58 pm.

 

 PAY ORDERS

  1.  Payroll Warrant # 11612                               Amount $       6,156.38
  2. Payroll Warrant # 11613                               Amount $       9,853.00
  3.  Account Payable # 23020                             Amount $       44,834.73
  4. Account Payable # 23021                             Amount $       58,765.62

Johnson-Aplin made a motion to approve Pay Orders. Chevalier seconded the motion.
Motion passed 3/0

ADJOURN:
Johnson-Aplin made a motion to adjourn. The meeting adjourned at 8:12 pm.

Respectfully Submitted,
Wannetta Powling, Administrative Assistant

March 23, 2023, BOARD OF LISTERS ORGANIZATIONAL MEETING MINUTES

Newfane Board of Listers – Minutes

Present: Doris Knechtel, Beckley Gaudette, Katie Bristol
Absent: None

Beckley Gaudette, having been elected on March 3, 2022, were sworn in by the Newfane Town Clerk. Doris Knechtel was appointed on March 20, 2023, and sworn in by the Newfane Town Clerk on March 21, 2023.

The organizational meeting of the Newfane, Vermont Board of Listers was called to order at the Newfane Town Office, 555 Vermont Route 30, Newfane Vermont, at 10:05 am on March 10, 2022.

Election of the Chairperson of the Board of Listers:
Nominations for Chairperson were opened. Doris Knechtel nominated Beckley Gaudette to be Chairperson. Beckley Gaudette seconded the motion. There were no other nominations; nominations were closed. A voice vote was called; Beckley Gaudette was unanimously elected Chairperson of the Newfane Board of Listers.

Election of the Secretary of the Board of Listers:
Nominations for Secretary were opened. Beckley Gaudette nominated Doris Knechtel to be Secretary. Doris Knechtel seconded the motion. There were no other nominations; nominations were closed. A voice vote was called; Doris Knechtel was unanimously elected Secretary of the Newfane Board of Listers.

Board of Listers Office Hours:
Beckley Gaudette made a motion to have the Listers’ office hours as 9:00 am to 12:00 pm Monday, Tuesday, and Thursday. Doris Knechtel seconded the motion. There was discussion on having the office open to the public for those chosen days. A voice vote was called; the motion carried unanimously to keep the Listers’ hours as 9:00 am to 12:00 pm Monday, Tuesday, and Thursday.

Discussion of Various procedures: no topics to discuss.

Other Business: no topics to discuss.

Beckley Gaudette made a motion to adjourn. Doris Knechtel seconded the motion.  The meeting adjourned at 10:15 am.

 

 

March 13th, 2023 Newfane Board of Liquor Control Minutes

Minutes Approved  on 3.20.2023

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BOARD MEMBERS PRESENT:  Angela Sanborn, Ann Golob, Michael Fitzpatrick, and Katy Johnson- Aplin. Absent: Jeffrey Chevalier

 OTHERS PRESENT:  Peter Kelieher (B.C.T.V), Wannetta Powling.

CALL TO ORDER:   The meeting was called to order at 6:44 pm by Selectboard Chair Angela Sanborn.

REVIEW AND APPROVAL OF LIQUOR LICENSES:

  1. Dutton Berry Farm
    Michael Fitzpatrick made a motion, seconded by Ann Golob to approve the renewal of the Liquor Application for Dutton Berry Farm. Motion passed 4/0

ADJOURN:
Katy Johnson- Aplin made a motion to adjourn at 6:45 pm.
The motion carried unanimously.

Respectfully Submitted,
Administrative Assistant
Wannetta Powling

 

 

Monday, March 20th, 2023, Selectboard Regular Meeting Agenda

Please Note: Newfane will now require Zoom participants to remain muted. If they wish to be recognized, they will need to raise their hand, and the Chair will recognize them before being un-muted.

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  • CALL MEETING TO ORDER
  • CONFIRM PROPERLY WARNED
  • ADDITIONS/AMENDMENTS TO THE AGENDA
  • APPROVAL OF MINUTES
    March 13, 2023, Organizational Meeting
  • ROAD FOREMAN’S & ROAD COMMISSIONER’S REPORT
  • ADMINISTRATIVE ASSISTANT’S REPORT                                                                                                   Present the Policies to the Selectboard to re-adopt
    Follow up on Lister Appointments and Windham Regional Commission
  • COMMITTEE REPORT                                                                                                                                   Traffic Calming Committee updates (Johnson-Aplin)
  •  SCHEDULED MEMBERS OF THE PUBLIC 
  •  UNSCHEDULED MEMBERS OF THE PUBLIC   
  • OLD BUSINESS / FOLLOW-UP ITEMS (10 Minutes per topic)                                                                 Cannabis Updates: (Johnson-Aplin)
    Town Beautification suggestions (Chevalier)
    Discuss ideas for a 250-year celebration of Newfane’s founding. (Johnson-Aplin)
    FEMA buyout of South Newfane General Store (Golob)
    ARPA Funds Updates (Golob)
  • NEW BUSINESS
  • CORRESPONDENCE
    Chris Druke – Email regarding storm
  • PAY ORDERS
  • ADJOURN 

Amended March 13, 2023, Newfane Selectboard Organizational Meeting Minutes

Approved as Amended 3.20.203

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BOARD MEMBERS PRESENT: Angela Sanborn, Ann Golob, Katy Johnson–Aplin, and Mike Fitzpatrick (phone),
Absent: Jeffrey Chevalier.

OTHERS PRESENT: Greg Record, Peter Kelieher (B.C.T.V), and Wannetta Powling (Administrative Assistant).

CALL TO ORDER: The meeting was called to order at 6:00 p.m. by Administrative Assistant Wannetta Powling.

ADDITIONS/AMENDMENTS TO THE AGENDA
None          

ELECT CHAIR, VICE-CHAIR, & CLERK
Greg Record made a comment that in previous years, the Chair abstained from voting. Since there were only three board members at the beginning of the meeting, Mike Fitzpatrick was contacted and asked to join the meeting via phone. He did so, and nominations continued. Later, Golob checked online and confirmed that the Chair is not required to abstain from voting, but it was agreed that the Board preferred to have a larger number of members present for the appointment of roles.

Ann Golob nominated Angela Sanborn as Chair. Mike Fitzpatrick seconded the nomination.
The motion carried, 3/0/1. Sanborn abstained. The motion passed. The nomination was accepted.

Selectboard Chair Angela Sanborn began running the meeting.

Katy Johnson–Aplin nominated Ann Golob as Vice-Chair. The nomination was seconded by Angela Sanborn the motion carried 3/0/1. Golob abstained the motion passed.
The nomination was accepted.

Katy Johnson–Aplin nominated Wannetta Powling as Clerk. The nomination was seconded by Angela Sanborn. The motion carried 4/0; Wannetta Powling was elected as Clerk.

MEETING SCHEDULES:
Date, Location & Time of Regular Selectboard Meetings:  A motion was made by Ann Golob and seconded by Mike Fitzpatrick to hold the regular Selectboard meetings on the first and third Monday of each month at 6:00 p.m. at the Newfane Town Office and via Zoom.  The motion carried. 4/0.

Board of Health & Local Board of Liquor Control: A motion was made by Katy Johnson–Aplin and seconded by Ann Golob to meet as the Board of Health, the Local Board of Liquor Control, and the Cannabis Control Commission as needed.  The motion carried. 4/0.

LOCATION FOR POSTING OF NOTICES & MINUTES
A motion was made by Mike Fitzpatrick and seconded by Ann Golob to set the official locations for posting notices and minutes as the Newfane Town Office, Moore Free Library, Front Porch Forum, W.W. Building Supply, South Newfane/Williamsville Post Office, and the official Town of Newfane website.  The motion carried. 4/0.

OFFICIAL NEWSPAPER FOR POSTING OF NOTICES & ADVERTISEMENTS
A motion was made by Katy Johnson–Aplin and seconded by Ann Golob to name Brattleboro Reformer as the official newspaper. The motion was made to use the Brattleboro Reformer as the posting paper for notices. The motion carried. 4/0

ADD NAME OF NEW CHAIR TO PERSONNEL POLICY (Sign new Personnel Policy)
Copies of the personnel policy were unavailable for the Board to review and make changes for consideration. It will be available at the next meeting for adoption and signing.

CONFLICT OF INTEREST POLICY; SELECTBOARD RULES OF PROCEDURE; FINANCIAL POLICIESConflict-of-Interest Policy, Rules of Procedure, Financial Policies, and Purchasing Policies for the Board to review will be available at the next meeting for adoption and signing.

APPOINTMENTS:
ROAD COMMISSIONER: A motion was made by Mike Fitzpatrick and seconded by Ann Golob to appoint Christopher Williams as Road Commissioner.   The motion carried 4 /0.

EMERGENCY MANAGEMENT COMMITTEE: A motion was made by Mike Fitzpatrick and seconded by Katy Johnson–Aplin to appoint Steve Jones, Todd Lawley, Greg Record, Josh Brookes, and Jay Wilson to the Emergency Management Committee. The motion carried. 4/0.

EMERGENCY MANAGEMENT COORDINATOR: A motion was made by Mike Fitzpatrick and seconded by Ann Golob to appoint Jay Wilson as Emergency Management Coordinator.  The motion carried. 4/0.

DELEGATE TO WINDHAM REGIONAL COMMISSION: A motion was made by Mike Fitzpatrick and seconded by Katy Johnson–Aplin to appoint Ann Golob as a delegate to (WRC) Windham Regional Commission. The motion carried 3/0/1. Golob abstained.

DELEGATE TO WINDHAM REGIONAL COMMISSION:
The motion was tabled until the March 20th meeting in order to allow the Administrative Assistant time to find out if Shelly Huber was interested in continuing as Newfane’s representative to the WRC.

POUND KEEPER:  A motion was made by Mike Fitzpatrick and seconded by Ann Golob to appoint Windham County Humane Society as Pound keeper. The motion carried. 4/0.

FENCE VIEWERS:  A motion was made by Ann Golob and seconded by Katy Johnson–Aplin to appoint Larry Robinson, Greg Record, and George Friend as Fence Viewers.
The motion carried 4/0

REPRESENTATIVE TO RESCUE, INC.: A motion was made by Mike Fitzpatrick and seconded by Katy Johnson–Aplin to appoint Win Clark as Representative to Rescue, Inc.
The motion carried 4/0.

TOWN ENERGY COORDINATOR:  Vacant

TREE WARDEN:  A motion was made by Mike Fitzpatrick and seconded by Ann Golob to Appoint Bill Guenther as Tree Warden. The motion carried 4/0.

SENIOR SOLUTIONS REPRESENTATIVE:  A motion was made by Mike Fitzpatrick and seconded by Ann Golob to appoint Susan Daignault as representative to Senior Solutions.
The motion carried 4/0.

WINDHAM SOLID WASTE MANAGEMENT DISTRICT:    A motion was made by Ann Golob and seconded by Angela Sanborn to appoint Doris Knechtel with Mike Fitzpatrick as Alternate Representative(s) to Windham Solid Waste Management District. The motion carried. 3/0/1 Mike Fitzpatrick abstained.

VERMONT GREEN-UP COORDINATORS:  Vacant

PLANNING COMMISSION:  A motion was made by Ann Golob and seconded by Katy Johnson–Aplin to appoint Jane Douglas for a three-year term to the Planning Commission.
The motion carried 4/0.

PLANNING COMMISSION:  A motion was made by Mike Fitzpatrick and seconded by Ann Golob to appoint Kate Gehring for a one-year term to the Planning Commission.
The motion carried 4/0.

PLANNING COMMISSION:  A motion was made by Mike Fitzpatrick and seconded by Ann Golob to appoint Maxwell Vandervliet for a one-year term to the Planning Commission.
The motion carried 4/0.

DEVELOPMENT REVIEW BOARD: A motion was made by Ann Golob and seconded by Angela Sanborn to appoint Walter Dadik for a three-year term. The motion carried  4/0

DEVELOPMENT REVIEW BOARD:   A motion was made by Ann Golob and seconded by Angela Sanborn to appoint Lynn Forrest for a three-year term.   The motion carried4/0.

DEVELOPMENT REVIEW BOARD: A motion was made by Ann Golob and seconded by Katy Johnson–Aplin to appoint Erica Walch for a three-year term, expiring March 2026.
The motion carried. 4/0.

WILLIAMSVILLE HALL COMMITTEE: A motion was made by Ann Golob and seconded by Mike Fitzpatrick to re-appoint all of the current Williamsville Hall Committee, Kevin Borella, Jon Julian, Maggie Kemp, Kate Conway, Kassie Rubico, Steve Levine, Dale Stevens, Francine (“Penny”) Tuerk, and Maureen Strickland. The motion carried. 4/0.

TOWN OFFICE BUILDING COMMITTEE:  A motion was made by Ann Golob and seconded by Katy Johnson–Aplin to re-appoint Mike Fitzpatrick, Melissa Brown, Jay Wilson, and Wannetta Powling to the Town Office building committee. The motion carried. 3/0/1 Mike Fitzpatrick abstained.

DELEGATES TO DV FIBER (DEERFIELD VALLEY COMMUNICATIONS UNION DISTRICT) A motion was made by Ann Golob and seconded by Mike Fitzpatrick to appoint Jane Douglas as the representative and Luke Stafford and Edward Collins as the alternate to the DV FIBER; the motion carried. 4/0.

ELECTED OFFICIAL’S POSITIONS OPEN:

LISTER:  Tabled until March 20th Selectboard Meeting.
Bruce Landenberger has expressed interest in the Lister appointment. If he is not available, Doris Knechtel will be contacted to see if she will accept another appointment.

CONSTABLE:  A motion was made by Mike Fitzpatrick and seconded by Ann Golob to appoint Archer Mayor as Constable. The motion carried 4/0

Missing from the Agenda were the appointments for the following.

DEPUTY HEALTH OFFICER: A motion was made by Mike Fitzpatrick and seconded by Ann Golob to appoint Archer Mayor as Deputy Health Officer. The motion carried. 4/0.

GRAND JUROR: A motion was made by Ann Golob and seconded by Katy Johnson–Aplin to appoint Archer Mayor as Constable. The motion carried. 4/0.

ADJOURNMENT:
Ann Golob made a motion to adjourn at 6:44 p.m.

Respectfully Submitted
Wannetta Powling
ALS/AG

Selectboard Special Meeting Agenda, Wednesday, March 15th, 2023 @6:00 pm

Please Note: Newfane will now require Zoom participants to remain muted. If they wish to be recognized, they will need to raise their hand, and the Chair will recognize them before being un-muted.

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  • CALL MEETING TO ORDER
  • CONFIRM PROPERLY WARNED
  • ADDITIONS/AMENDMENTS TO THE AGENDA

  • EXECUTIVE SESSION

Executive Session to discuss a disciplinary or dismissal action against a public officer or employee under the provisions of Title 1, Section 313, Subsection (1) 4 of the Vermont Statues.

  • ADJOURN