Selectboard Meeting Monday May 3, 2021

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BOARD MEMBERS PRESENT: Angela Sanborn, Shelly Huber, Ann Golob and Katy Johnson-Aplin

Absent: Mike Fitzpatrick

OTHERS PRESENT

Jay Wilson, Melissa Brown, Doris Knechtel, Katy Bristol, Gloria Cristelli, Chris White, Jane Douglas, Juliette Carr, Dan Dewalt, Keats Dieffenbach, Austin RiceBCTV and Wannetta Powling

CALL TO ORDER:

The meeting was called to order at 6:00 p.m. by Selectboard Chair Angela Sanborn.

ADDITIONS/AMENDMENTS TO AGENDA:

 APPROVAL OF MINUTES:

  1. April 19, 2021 Regular Meeting

A motion was made by Shelly Huber to accept the minutes of the April 19, 2021 regular meeting. Ann Golob seconded the motion.  Katy Johnson-Aplin -abstained.  Motion passed.

 April 19, 2021 Board of Liquor Control

A motion was made by Ann Golob to accept the minutes of the April 19, 2021 Board of Liquor Control.

Shelly Huber seconded the motion. Katy Johnson-Aplin -abstained. Motion passed.

 

ROAD FOREMAN’S & ROAD COMMISSIONER’S REPORT:

  1. The work on Monroe Bridge has started back up, they switched lanes and are working on the other side.
  2. The Depot Rd Culvert update: The new easement has been submitted to VTRANS for approval, once approved Bob Fisher will try again to get the bank to sign off.
  3. The Sand/Salt shed update: They state has made a few recommendations to the engineer and those will be incorporated into the final bid documents. Going out for bid in December 2021.
  4. We had our second Hazard Mitigation Plan meeting two weeks ago with a couple of additional people joining. Margo from WRC will be working on it requesting additional information as she proceeds.
  5. The Green Up was successful; we picked up 210 bags and 17 tires & metal.
  6. We were awarded two new grants from VTRANS. We got a Class II Structures grant for $175,000 to go towards cleaning and greasing the structure of Monroe Bridge. (Bidding won’t start until 2022.) The other was a $175,000 Class II paving grant for reclaiming part of So. Wardsboro Rd. and paving from West St. to the dirt (After July 1, 2021.)

Shelly Huber made a motion to accept the Road Foreman’s Report. Ann Golob seconded the motion.   Motion passed.

ADMINISTRATIVE ASSISTANT’S REPORT:

  • A letter has been drafted to VTrans, asking if they will consider implementing the safety recommendations from the “Road Safety Audit Report for the Village of Newfane.” (Motion to authorize NSB Chair to sign on behalf of the Selectboard)

Letter was read into minutes. Discussion took place. Shelly Huber made a motion to authorize Angela Sanborn to sign letter to VTrans.  Ann Golob seconded the motion. Motion passed.

  • The past two weeks
    • I have completed two (2) VLCT trainings one for “Managing Conflicts of Interest” and the other one was for “Public Records.”
    • I attended the second meeting for implementing and writing the “New Hazard Mitigation Plan.” I believe this is good start for Newfane and what we as a Town should consider addressing for our future safety concerns.
    • As your Administrative Assistant, I provided the DRB with Zoom assistance to hold their (Natural Burial Ground) Public Hearing on Wednesday April 28.
    • I set up and provided Zoom assistance for the Abatement of Taxes on Thursday April 29, for the Board of Abatement.
  • I have included a letter from the Windham Regional Commission. With their plans to readopt the current regional plan. As Selectboard members you only need to be aware of their reasons for readopting the current plan. (Information provided)
  • At the April 19, meeting I provided an email from North East Wilderness Trust (NEWT) & The Conservation Project (regarding 111 acres off Hunter Brook Road in South Newfane) asking for support from the Newfane Selectboard. A draft of a letter of support is available tonight, provided by the North East Wilderness Trust (NEWT) I transferred this to Town stationary.

Shelly Huber made a motion to authorize Angela Sanborn to sign letter of support for NEWT.  Ann Golob seconded the motion. Motion passed.

Ann Golob made a motion to accept the Administrative Assistant’s report. Katy Johnson-Aplin seconded the motion.  Motion passed.

 TREASURERS REPORT / DELINQUENT TAX COLLECTOR’S REPORT

Melissa Brown was following up with the Delinquent Tax Policy for the Selectboard to approve.

Adoption of the New a Delinquent Tax Policy will be tabled until May 17, allowing the Board sufficient time to review.

 The Board discussed placing the three delinquent property’s in the upcoming tax sale.  If there is not a signed payment plan established before the proceedings begin with the attorney, tax sale will proceed. Additional fees and payment in full will be required to avoid being placed in the tax sale planned for June.

Katy Johnson-Aplin made a motion to proceed with placing the three delinquent properties up for Tax Sale.  Ann Golob seconded.  Motion passed.

 Legal notice to proceed with posting in the newspaper was signed, to sell the two (2) properties of the deceased owners D.215.1 & D.2187.

Ann Golob made a motion to authorize Angela Sanborn Selectboard Chair to sign Notice to Sell. Shelly Huber seconded the motion. Motion Passed.

Shelly Huber made a motion to accept the Treasurers verbal report. Ann Golob seconded the motion.  Motion passed.

COMMITTEE REPORT

Lister’s Office Vacancy – Doris Knechtel – Kay Bristol

Doris presented an update on the current vacancy in the Listers office asking the Select Board for immediate consideration to appoint a Lister to serve until March of 2022.  “To help assist with the Grievance process in June and for the signing of the new Grand List in early July.”

Doris stated Dennis Wiswall would be willing to accept the Listers position until March 2022.

Shelly Huber made a motion to appoint Dennis Wiswall as a Newfane Lister until March 2022.  Ann Golob seconded.  Motion passed.

An appointment letter will be sent to Dennis Wiswall for acceptance of his appointment.

 

SCHEDULED MEMBERS OF THE PUBLIC:

UNSCHEDULED MEMBERS OF THE PUBLIC:

Gloria Cristelli – Green Up 2021 wanted to publicly acknowledge the efforts of all the volunteers this year and that it was very successful.  There were many volunteers with all 250 bags used and additional bags were needed in some areas.  Gloria wanted to make special mention of the extraordinary efforts Thomas Aiksnoras whom picked up over 21 bags of litter.

The Selectboard suggested that a letter of acknowledgment should be sent to Thomas.

OLD BUSINESS:

Re-Adopt- or -Amend 

Ann Golob made a motion to accept and sign the Financial Policy. Shelly Huber seconded the motion.  Motion passed.

 Ann Golob made a motion to accept and sign the Personnel Policy. Katy Johnson Aplin seconded the motion.  Motion passed.

 Shelly Huber made a motion to accept and sign the Conflict-of-Interest Policy. Katy Johnson Aplin seconded the motion.  Motion passed.

Ann Golob made a motion to accept and sign the Selectboard Rules of Procedure. Katy Johnson Aplin  seconded the motion.  Motion passed.

Shelly Huber made a motion to accept and sign the Bidding Policy. Ann Golob seconded the motion.  Motion passed.

Animal Control Update:

Update from Stephanie Leis was incomplete. Information provided to the Board was that progress has been slow due to rocky ground.  There were no photos provided.

Discussion ensued.

Juliette Carr still has concerns about the dogs running on their property.

Action to be taken:  Selectboard member Katy Johnson-Alpin with the Administrative Assistant will make phone contact with Ms. Leis on Tuesday morning notifying her that a plan has been made with the Animal Control Officer Sandy MacDougall from Dover (whom agreed to assist with the Newfane ACO duties when needed), to do an inspection and impoundment if requirements of Animal Control policy have not been adequately met. This is per the Notice of Service that was delivered to Ms. Leis on April 14, 2021.

Discuss Ideas in the Town Plan –Ann Golob

Ann would like the Town to create a master list of projects needed for the town’s future growth. The list of possible projects is initially coming from reading the Newfane Town Plan and other similar planning documents completed in the recent past. Ann is working with the Planning Commission to create an initial list and will then bring it to the Selectboard to discuss.

Along with the Town Plan, a project list would assist in defining our short term/long term developmental goals. At the next Selectboard meeting Ann will update everyone on the status of the project with the Planning Commission and when we should be ready to share it with the Selectboard.

 

NEW BUSINESS:

CORRESPONDENCE:

Laura Wallingford Bacon – Grimes Hill Road residents have been cleaning up this dump site for over 25 years.  The cost to the Town is not only in terms of the Road Crew’s time and dumping fees associated with this site, but in environmental and health hazards as well.  Your minutes call for ideas in response to the issue, and our suggestion would be to extend the guardrail and eliminate the pullover at this site altogether, since it is simply an invitation to dump illegally.

 

Chris White – In response to the circulating petition and or letter from West River Mutual Aid requesting the Town of Newfane to find “an appropriate Diversity or anti-racism training program that could be offered to all town employees and officials as well as being available to members of the community at large, offers suggestions to be taken in to consideration before proceeding.

Newfane is a kind, generous, neighborly place. We don’t have to be taught to be so; we were raised with values and to practice the Golden Rule. Please don’t try to paint us as otherwise in an effort to jump on the latest “woke” train. We are not broken but we might be with efforts such as this.

 Erica Walch – The Selectboard is a political body and town employees and elected and appointed officials are charged with administering the management of the town, not learning and spouting political ideologies. The Reverend Dr. Martin Luther King, Jr. believed that “it is love that will save our civilization” and that people should be judged by the content of their character and not the color of their skin.

 Public comment from Keats Dieffenbach regarding the May 3rd, correspondence that was read publicly from Chris White and Erica Walch was made addressing their point of view.

 PAY ORDERS:

  1. Payroll Warrant No. #11511 Amount $ 4,626.63
  2. Account Payable No. # 21022 Amount $ 921,936.55

Shelly Huber made a motion to approve pay orders. Ann Golob seconded the motion. Motion Passed.

ADJOURN:

Ann Golob made a motion to adjourn. Meeting adjourned at 7:38 pm.

Respectfully Submitted

Administrative Assistant

Wannetta Powling

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

BOARD OF LIQUOR CONTROL

Monday May 3, 2021

 

 

  • CALL TO ORDER:

 

Angela Sanborn called the meeting to order at 7:54 pm.

 

  • BUSINESS:
  • License New Applications
  • Fat Crow #3 Class Liquor License

 

Shelly Huber Ann Golob made a motion to approve Fat Crow #3 Class Liquor License application. Ann Golob seconded.  Motion passed.

 

 

  • Next Stage Arts Project (Outdoor Event on the Common)

 

Shelly Huber made a motion to approve Next Stage Arts Project (Outdoor Event on the Common) application.

Ann Golob seconded the motion.  Motion passed.

 

 

Ann Golob made a motion to adjourn. Meeting adjourned at 7:57 pm.

 

 

 

Respectfully Submitted

Administrative Assistant

Wannetta Powling

 

Monday April 19th, 2021 Newfane Board of Liquor Control

  • CALL TO ORDER:

 Angela Sanborn called the meeting to order at 8:24 pm.

  • BUSINESS:
  • License New and Renewal Applications
  1. Newfane Store – New Application

Ann Golob made a motion to approve license renewal application for Newfane Store -New Application. Shelly Huber seconded the motion.  Motion passed.

  1. 4 Columns Inn

Shelly Huber made a motion to approve license renewal application for 4 Columns Inn.  Ann Golob seconded the motion.  Motion passed.

Ann Golob made a motion to adjourn. Meeting adjourned at 8:27 pm.

  

Respectfully Submitted

Administrative Assistant

Wannetta Powling

April 19th, 2021 Selectboard Minutes

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BOARD MEMBERS PRESENT:  Angela Sanborn, Shelly Huber, and Ann Golob

Absent: Mike Fitzpatrick and Katy Johnson-Aplin

OTHERS PRESENT

Jay Wilson, Melissa Brown, Juliette Carr, Dan Dewalt, Doris Knetchel, Gloria Cristelli, Stephanie Leis, Austin RiceBCTV and Wannetta Powling

CALL TO ORDER:

The meeting was called to order at 6:00 p.m. by Selectboard Chair Angela Sanborn.

ADDITIONS/AMENDMENTS TO AGENDA:

APPROVAL OF MINUTES:

  1. April 19, 2021 Regular Meeting

Shelly Huber made a motion to accept the minutes of the April 5th, 2021 regular meeting as amended. Ann Golob seconded the motion. Motion passed.

 

  1. April 5th, 2021 Board of Liquor Control

Ann Golob made a motion to accept the minutes of the April 5th, 2021 Board of Liquor Control.

Shelly Huber seconded the motion. Motion passed.

 

 

ROAD FOREMAN’S & ROAD COMMISSIONER’S REPORT:

  1. The bridge work on Monroe Bridge is temporarily on hold while the whole company is in quarantine. We did a little extra digging in the concrete deck and found it generally to be in good shape. They will be patching 4 smaller spots that we opened up.
  2. The Depot Rd Culvert update: The 254 Depot Rd. property has officially changed ownership to the bank; we now have to change everything to reflect the new owners and try to get the easement signed.
  3. We have 3 access permits to approve tonight. 1. David Marquez at 86 Newfane Hill Rd. does not need a culvert. 2. Beckley Gaudette backside of Newfane Hill Rd. needs a 15” culvert. 3. John Julian on Parrish Hill Rd. Needs a 15” culvert and needs to go in for 20’ level before going up.  These were viewed by Christopher Williams and me and Okayed.

 Shelly Huber made a motion to approve access permit for David Marquez at 86 Newfane Hill Rd. Ann Golob seconded the motion. Motion Passed.

 Shelly Huber made a motion to approve access permit Beckley Gaudette backside of Newfane Hill Rd. Ann Golob seconded the motion. Motion Passed.

 Ann Golob made a motion to approve access permit John Julian on Parrish Hill Rd. Shelly Huber seconded the motion. Motion Passed.

4. The Sand/Salt shed update: Nothing new to report.

5. We had the first Hazard Mitigation Plan meeting last week and one more this week. Margo from WRC will begin work on our plan; we had 7 people that are involved in the planning.

6. Green Up has started and I was notified from Laura Bacon, Dr. Shafer & Deborah Luskin of a big concern going down over the steep bank off Grimes Hill Road to clean up trash. We should have a plan to deal with this and looking for ideas.

7. Sunday morning there was an Emergency Management meeting held at the fire house. There were two (2) changes that were made, to put Angela Sanborn as Selectboard chair and remove the Animal Control Officer.

 Ann Golob made a motion to approve Emergency Management PlanShelly Huber seconded the motion. Motion Passed.

 8. Conservation Committee member Greg Record may be able to help the Town create a plan to deal with the Emerald Ash Borer. I will let the Selectboard know what we can come up with.

 Ann Golob made a motion to accept the Road Foreman’s Report. Shelly Huber seconded the motion. 

Motion passed.

 

ADMINISTRATIVE ASSISTANT’S REPORT:

  • I would like to revisit the memo that I sent the Selectboard February 18th, 2020 to see if the board would like to schedule with the other Town committees and organizations a reporting and tracking progress. This will allow the Board to be informed. To provide help and maintain open communications.

The Board agreed and asked for this to be set up Quarterly for review.

  • The Hazard Mitigation meeting on April 12th was attended by seven (7) of us and went very well. The next meeting scheduled for this Wednesday April 21st, the agenda information is posted under the Latest News on our website. If you would like to join us contact me, and I will send you the agenda with the zoom information.
  • I have included an email that I received this morning regarding a Conservation Project involving North East Wilderness Trust & 111 acres off Hunter Brook Road in South Newfane. They are asking for a letter of support from the Selectboard similar to the Deer Preservation Project that Deborah Luskin presented to the Board last year.

Motion to Table.  Ann Golob made request to provide Mike Fitzpatrick & Katie Johnson- Aplin material for review prior to the discussion at the May 3rd meeting.

  •  A Board of Abatement hearing was set up for April 29, 2021 at 6pm via zoom. The Board of Civil Authority (Justice of Peace, Town Clerk, and Selectboard Members) will be in attendance, the Listers and Treasurer will provide the information for the hearing. The Town Clerk will forward the Agenda.

Ann Golob made a motion to accept the Administrative Assistant’s report. Shelly Huber seconded the motion.  Motion passed.

 TREASURERS REPORT / DELINQUENT TAX COLLECTOR’S REPORT

Information was provided to the Board Members of the five (5) properties that should be considered for tax sale.

Discussion ensued.

 Angela Sanborn made a motion to table the three (3) remaining properties until review/adoption of a new Tax Policy. The Treasurer will create a Delinquent Tax Policy for the Selectboard to review.

 Ann Golob made a motion to precede with the two (2) properties of the deceased owners D.215.1 & D.2187.   Shelly Huber seconded the motion. Motion Passed.

 The Board considered this as an update not a report.  No need to approve.

 COMMITTEE REPORT:  None

 SCHEDULED MEMBERS OF THE PUBLIC:

 Lister’s Office – Doris Knetchel – Employee review

  1. A letter was sent to the Selectboard recommending a pay increase for the Data Entry Person, Katy Bristol, who started November 11, 2020. The recommendation was for a pay increase to $16.00 per hour.

Shelly Huber made a motion to approve the pay increase starting May 1st, 2021 for Katy Bristol. Ann Golob seconded the motion. Motion Passed.

  1. Doris Knechtel sent a memo to the Selectboard regarding the Veggie Van Go Program seeking permission to use the Town Roads once per month for distribution of food to the community. Rachel Worthington from the Vermont Food Bank is asking for the Route to be Route 30 to Cross Street to West Street, and then to Church Street where distribution will occur in front of the Church.

Discussion ensued – There was a concern about congested traffic on the roads and then traffic turning from Route 30 as it could potentially be dangerous. A suggestion was to move it to the NewBrook Fire Department.  The Road Foreman will review and make recommendations.

Stephanie Leis – Animal Control Update

Ms. Leis requested an Executive Session with the Board.

Angela Sanborn made a motion to go into Executive Session under the following Title 1 V.S.A. §313(a)(9) & or (10) at 6:55 pm. The Administrative Assistant was invited into the meeting.

Exited Executive Session 7:30 pm

Action to be taken:  Bi-weekly progress reports will be given to the Selectboard by Stephanie Leis on the status of the building of a fence.

 UNSCHEDULED MEMBERS OF THE PUBLIC:

Juliette Carr asked for time frame on the construction of the fence for the neighbor’s dog.

This construction of the wooden fence will begin this weekend; work is to be performed by the dog owners. Status updates of construction progress will be provided via email or written notice prior to the May 3rd Selectboard meeting.

 OLD BUSINESS:

Animal Control Update:

Update was completed during the scheduled members of the public.

Re-Adopt- or -Amend

Personnel Policy, Selectboard Rules of Procedure, Financial Policy and Conflict of Interest Policy was tabled until the May 3, 2021 meeting when there will be a full board.

 NEW BUSINESS:

Discuss Ideas in the Town Plan –Ann Golob

Ann would like the town to create a master list of projects needed for the town’s future growth. The list of possible projects is initially coming from reading the Newfane Town Plan and other similar planning documents completed in the recent past. Ann is working with the Planning Commission to create an initial list and will then bring it to the Selectboard to discuss and amend. We are not exactly sure what the various tasks will be to get the list finalized but clearly reach out to the public to get ideas and input will be critical.  Along with the Town Plan, a project list would assist in defining our short term/long term developmental goals. At the next Selectboard meeting Ann will update everyone on the status of the project with the Planning Commission and when we should be ready to share it with the Selectboard.

 

Share the Bounty- Gloria Cristelli

West River Valley Mutual Aid would like to construct a share the Bounty food stand with a roof. They are asking for permission to place the stand under the tree at the Williamsville Hall.

The Board agreed to give permission for placement of “Share the Bounty” food stand.

 Green Up-Day:

May 1st, 2021 is official Green Up-Day. Supplies for Green-Up day are on the steps of the Town Office and at the Williamsville Hall. People having any questions can reach out to Gloria Cristelli.

 

CORRESPONDENCE:

1.      Whitney Packer – Food Vending in Newfane

Whitney Packer and partner is developing an organic fruit & vegetable juice company and would like to come to Newfane to sell their products here from their juice van.

The Board is unclear with the information provided – where and when do they want to come to Newfane – and is inviting them to a meeting to discuss further.

 

2.  Roy Mercon – Flying a drone around 3-5 spots to take photographs

Roy Mercon is a veteran photographer and licensed drone pilot, and a Vermont resident for 25 years. He would like to fly a drone around 3-5 spots in Newfane.

Board discussed restrictions to fly over public places only and gave suggestions of some areas to consider. If this occurs, The Board would like access to the photographs to put on the Town website. We need to look at whether there are any laws governing the operation of drones. Wannetta to reach out to Roy with questions.

 

3.      Windham Solid Waste Management – Backyard Compost Demonstration Flyer

They are requesting the Board to distribute their document on the Town website and social media platforms.

The Administrative Assistant will ask Bahman to set up link for this flyer for public information on the website.

 

PAY ORDERS:

  1. Payroll Warrant No. #11509                   Amount $  3,897.98
  2. Payroll Warrant No. #11510                   Amount $  4,085.22
  3. Account Payable No. # 21021 Amount $ 44,031.89
  4. Account Payable No. # 21021- A Amount $   5,860.00

 

Shelly Huber made a motion to approve pay orders. Ann Golob seconded the motion.

Motion Passed.

ADJOURN:

Shelly Huber made a motion to adjourn. Meeting adjourned at 8:23 pm.

 

Respectfully Submitted

Administrative Assistant

Wannetta Powling

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Wednesday, April 21, 2021 Agenda Newfane Local Hazard Mitigation Plan

Via Zoom – Wednesday, April 21, 2021, 6:00 – 7:30pm Join Zoom Meeting

https://zoom.us/j/99785538839?pwd=YmF2b3VSbHNvNkdHamk1dkZpa05kUT09

Meeting ID: 997 8553 8839 Passcode: 092291  For call –in information, please visit the Town Website.

Agenda

  1. Brief review of decisions made on April 12th regarding hazards to address in the updated Plan
  2. Mitigation Goals and Actions
  3. Discuss Mitigation Goals
  4. Brief review of the current Mitigation Actions Table that the Town updated
  5. Create a Mitigation Actions Table for the updated Plan
  6. Identify gaps and capabilities with implementation
  7. Other Updates
  8. Discuss recent mitigation work completed by the town
  9. Discuss development trends – new developments, upcoming developments
  10. Overall resiliency concerns or ideas
  11. Review of other elements and address questions that weren’t discussed
  12. Next Steps

 

April 19th, 2021 Selectboard Agenda

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  • CALL TO ORDER
  • ADDITIONS/AMENDMENTS TO AGENDA
  • APPROVAL OF MINUTES
    1. April 5th, 2021 Regular Meeting
    2. April 5th, 2021 Board of Liquor Control
  • ROAD FOREMAN’S & ROAD COMMISSIONER’S REPORT
  • ADMINISTRATIVE ASSISTANT’S REPORT
  • TREASURERS REPORT / DELINQUENT TAX COLLECTOR’S REPORT
    1.  Tax Sale (update)
  • COMMITTEE REPORT
  • SCHEDULED MEMBERS OF THE PUBLIC
    1. Listers – Employee review
    2. Stephanie Leis
  •  UNSCHEDULED MEMBERS OF THE PUBLIC
  • OLD BUSINESS
    1. Re-Adopt- or -Amend Policy’s
    2. Animal Control Update
    3. Discuss Ideas in the Town Plan –Ann Golob
  • NEW BUSINESS
    1. Gloria Cristelli -“Share the Bounty” food stands at Williamsville Hall.
  •  CORRESPONDENCE
    1. Whitney Packer – Food Vending in Newfane
    2. Roy Mercon – Flying a drone around 3-5 spots to take photographs
    3. Windham Solid Waste Management – Backyard Compost Demonstration Flyer
  • PAYORDERS
    1. Payroll Warrant #11509       Amount $ 3,897.98
    2. Payroll Warrant #11000       Amount $ N/A
    3. Account Payable # 21021 Amount $ N/A
  • ADJOURN

Board of Liquor Control

  1. 4 Columns Inn ~ Renew Liquor License

 

Monday April 5th, 2021 Board of Liquor Control Meeting

CALL TO ORDER:

Angela Sanborn called the meeting to order at 8:47 pm.

  • BUSINESS:
  • License Renewal Applications
  1. GB5, LLC (Tree House Village Inn)

Katy Johnson-Aplin made a motion to approve license renewal application for GB5, LLC (Tree House Village Inn) Mike Fitzpatrick seconded the motion.  Motion passed.

  1. Joed, Incorporation (Rick’s Tavern)

Mike Fitzpatrick made a motion to approve license renewal application for Joed, Incorporation (Rick’s Tavern)

Katy Johnson-Aplin seconded the motion.  Motion passed.

 Ann Golob made a motion to adjourn. Meeting adjourned at 8:50 pm.

Respectfully Submitted

Administrative Assistant

Wannetta Powling

Monday April 5th, 2021 Selectboard Meeting

 To join (Zoom) information https://zoom.us/j/2642477645?pwd=MTVUZGRMSFJ4MXpMcFhNN0JBNk0yZz09  

BOARD MEMBERS PRESENT:

Angela Sanborn, Shelly Huber, Mike Fitzpatrick, Ann Golob and Katy Johnson-Aplin

OTHERS PRESENT:

Jay Wilson, Melissa Brown, Jane Douglas, Lynn Forrest, Henry & Juliette Carr, Peter Novak, Walter & Emily Hagedorn, Kate Gehring, Austin Rice -BCTV and Wannetta Powling

CALL TO ORDER:

The meeting was called to order at 6:00 p.m. by Selectboard Chair Angela Sanborn.

ADDITIONS/AMENDMENTS TO AGENDA:

Angela Sanborn made a motion to move the Correspondence to Old Business with Dog complaint.

 APPROVAL OF MINUTES:

  1. January 18, 2021 Regular Meeting

Mike Fitzpatrick made a motion to accept the minutes of the January 18, 2021 Regular meeting. Shelly Huber seconded the motion. Motion passed.

  1. February 28, 2021 Public Hearing

Mike Fitzpatrick made a motion to accept the minutes of the February 28, 2021 Public Hearing. Angela Sanborn seconded the motion. Motion passed.

  1. February 28, 2021 Board of Liquor Control

Mike Fitzpatrick made a motion to accept the minutes of the February 28, 2021 Board of Liquor Control. Angela Sanborn seconded the motion. Motion passed.

  1. March 1, 2021 Informational Meeting

Shelly Huber made a motion to accept the minutes of the March 1, 2021 Informational Meeting.

Mike Fitzpatrick seconded the motion. Motion passed.

  1. March 15, 2021 Regular Meeting

Ann Golob made a motion to accept the minutes of the March 15, 2021 Regular Meeting.  Katy Johnson-Aplin seconded the motion. Motion passed (Mike Fitzpatrick Abstained.)Discussion ** Lister Vacancy was omitted from previous Administrative Assistant report, from the March 15th minutes.

ROAD FOREMAN’S & ROAD COMMISSIONER’S REPORT:

  1. The bridge work on Monroe Bridge is continuing, they have removed pavement on almost half the bridge. Daniels is scheduled to pour concrete for the joint repair tomorrow. We will be meeting there with VTRANS on Wednesday to jack hammer a couple of spots to check the concrete on the existing deck. If we find spots that need repair, I will ask for a special meeting to discuss it with the board.
  2. The Depot Rd Culvert update: Nothing new to report.
  3. Mud season is starting to improve on all but a couple roads.
  4. The Sand/Salt shed update: Nothing new to report.
  5. You should have the VTRANS Annual Financial Plan to sign and the Certificate of Compliance to sign.
  6. River Rd. bridge is having the approaches redone by Daniels Construction at no cost to the town. That work should start soon.
  7. This is the year we re-paint the white line on the blacktop. We have pricing from Poirier Line Stripping $.065 per foot. And L&D Safety marking for $.07 per foot. I would recommend Poirier they are a little less expensive and seem to do a far better job.

Shelly Huber made a motion to have Poirier Line help stripping @$0.065 cents per foot. Katy Johnson-Aplin seconded the motion. Motion passed.

  1. We have 3 prices on our crushed gravel Fitzpatrick Excavating was the low price at $16.00 per yd. delivered. We have been getting that gravel and the quality is very good.

Discussion ensued.

Shelly Huber made a motion use Fitzpatrick Excavating for gravel, Ann Golob seconded the motion.

Angela Sanborn asked if Fitzpatrick Excavating has turned in all paperwork required. Per Wannetta, the Subcontracting Agreement has not been received. Our current insurance does not expire until the end of April 2021. Since the Town of Newfane is listed as an additional insured party, when the policy is renewed the town will automatically be maintained as an insured party.

Motion passed (Mike Fitzpatrick Abstained).

  1. The Selectboard needs to write a letter to VTRANS requesting the implementation of the recommendations from “The Traffic Safety Audit” for RT 30 in Newfane village. Dynamic stripping at the entrances to the Village. Request locations for Radar feedback signs at each end of the village. Additional 30 mph sign in the village south bound opposite the existing 30 mph at mile 3.296 Evaluate “Hidden Drive” signs for 631-638 VT RT 30. The next two were discussed at the safety audit meeting but are not included in the report. Establish a “No Passing Zone” for Newfane village Addition of “Pedestrian Caution” signs. Newfane will be applying for a pedestrian scoping study grant to assist us with locating cross walks and developing a plan for sidewalk improvements.
  2. I had written to Pam Thurber from VTRANS with concerns from the bridge inspection report about the Green Iron Bridge in So. Newfane. The state had assumed responsibility for major repairs after Irene and the town does routine maintenance.  I have copied her response below.  This bridge is the truck detour because of the covered bridge, I have asked Windham Regional Commission to look at this bridge to see if it can be moved up in ranking.

Good afternoon Jay, 

Based on the last inspection, done in 2020, the bridge’s superstructure continues to corrode with heavy rust scale, pitting, and perforations and was rated in an overall fair (5) condition.  The bridge’s load rating has been re-evaluated, taking into account the extent and location of deterioration, and determined to not significantly affect or require reduction of the 24,000 pound legal load limit.

With input from towns and regional planning commissions (RPCs), bridges located on town highways are prioritized for programming and funding based on many factors and it is important that the town continue to voice their desire to rank this bridge high in priority for consideration.  Upon selection, as per the agreement and its conditions, the Agency would be responsible for all necessary rehabilitation or restoration costs for the bridge.  With over 1,600 town bridges competing for resources when this might happen cannot be determined.

Until the bridge’s priority becomes such that a project is selected, the town should continue to perform preservation treatments such as sweeping, cleaning, and washing the bridge of any deposits or debris, maintaining smooth approach transitions to reduce impact, maintaining approach and bridge rails for safety, trimming back trees and brush, enforcing the posting to not overstress the bridge, and sealing cracks to slow or prevent salt laden water and moisture from getting to the superstructure members and bridge seats accelerating deterioration.

 Please let me know if you have additional questions.  Regards, Pam

 When does the letter need to go to VTrans?  No deadline stated. Discussion ensued on the study for the Village of Newfane area and the Grant. The Selectboard has approved to apply for the Grant, this would happen in April per Jay.

Across from the S. Newfane General Store the guardrail has come up out of the ground. This happened when the snow was pushed back. The company that does the guardrail work will fix this during this summer.

 Mike Fitzpatrick made a motion to accept the Road Foreman’s Report. Shelly Huber seconded the motion.  Motion passed.

 ADMINISTRATIVE ASSISTANT’S REPORT:

  • The Hazard Mitigation Zoom information for the two upcoming meetings April 12th & April 21st have been added to the website and placed on Front Porch Forum as well as the information on the Ash Borer Infestation.
  • Training: I have enrolled in a series of financial trainings sponsored by the Vermont State Auditor’s Office. These trainings are offered free to municipalities. The first Zoom class is Tuesday April 6th and the series will conclude in November.
  • I am taking an on-line class to improve my writing skills. You will continue to see improvements in this area.
  • I have been asked by the DRB to create the zoom link for the public hearing on April 28th for the By-Law Amendment for the Natural Burial Ground on Sunset Lake Road. This information is available on the Town website.
  • There was a complaint of illegal dumping of trash on Loop Road.  Jay was able to place a sign within a short period of time; no other dumping has been reported.
  • I have completed this year’s registration for System for Award Management (SAM) this qualifies Newfane to apply for federal grants and emergency funding.

 There is a requested for a change in (health & dental) insurance coverage. I need to get a clarification from the Board in order to process this change. Will the Board agree to the current 80% -20% split on the insurance regardless of the type of plans chosen? (Family, Single, Adult & Spouse, Adult & Child)

 Treasure confirmed this information was on dental only. The amount per monthly paid by employee

 Employee 20%                                                                        Employer 80%

Family plan $ 33.15                                                                   Family plan $ 132.62 

Two-person plan $ 18.84                                                        Two-person plan $ 75.32       

Single person plan   $ 9.82                                                     Single person plan $ 39.30

 There was discussion about the cost and breakdown for monthly costs. The two-person plan has never been used by Town Employees.

 Mike Fitzpatrick made a motion to accept the 80/20 split for dental on any plan regardless of plan chosen. Shelly Huber seconded the motion.  Motion passed.

 Mike Fitzpatrick made a motion to accept the Administrative Assistant’s report. Shelly Huber seconded the motion.  Motion passed.

 TREASURERS REPORT / DELINQUENT TAX COLLECTOR’S REPORT

  • Payroll Audit is complete. I am still waiting to hear back from VLCT with the results. VTrans requested a Sub-recipient Monitoring Report. They emailed me the list of paperwork that was needed from 2018-2021. This is a monitoring review for grants that the Town of Newfane has received from VTrans in which they received the funds from the Federal Government. This is completed and we received the exit letter with excellent with no findings or concerns.
  • Vermont Bond Bank (US Bank) requested an Annual Financial Reporting and an Annual Post Issuance Compliance Checklist. Both have been completed. This is in regards to the Bond we have taken out for Bridge 14.
  • Town Properties – Walter Hagedorn is interested in purchasing two town owned properties. These two properties were previously advertised to bid on and nobody purchased them. He dropped the letter off to me and I forwarded it to Wannetta. If you decide to accept his offer we will have to contact Attorney Bob Fisher to do a Purchase and Sales Agreement and advertise the sale for 30 days. We do not need to go through the bid process again. If nobody objects to the sale of the two properties, we can sell them.

Angela Sanborn read the letter written to the Selectboard from Walter Hagedorn indicating what he would like to do with the properties.

Shelly Huber made a motion to accept the offer made for both Town owned properties from Walter Hagedorn. Ann Golob seconded the motion. Motion passed.

  • Tax Sales – I will begin processing tax sales in April. I will provide the board with a list of properties going into tax sale at the April 20th meeting. I have one from Kenolie Village Campground that has not been paid since 2013. I would like to put that camper into tax sale if the board agrees. We would have to purchase a tire boot for this tax sale, to purchase tire boot $35-$75.

Shelly Huber made a motion to do tax sale on the camper at Kenolie Village Campground. Ann Golob seconded the motion. Motion passed.

Purchase of tire boot is below required minimum for needing approval. Consensus is to purchase the piece of equipment, and to work with road crew or State of Vermont Police on installation.  

  • I also have two properties (Located on Railroad Lane and at Grimes Hill Road) that the owners have passed away and the families don’t want them. If I sell them at tax sale, the Town of Newfane would have to pay for the attorney fees due to the fact that they don’t owe that much in taxes. One property is five years behind but only owes $200 approximately. Both properties are small and don’t pay a lot per year in taxes. Is this something the board would like to go through with or wait another five years or more?

Discussion ensued about the Town Attorney’s fees for tax sales. Board asked for clarity on billing and to look at the contract with the Attorney. Katy Johnson-Aplin asked if neighbors would be interested in property.  

Further information will be provided regarding tax sales on April 19th meeting.

Mike Fitzpatrick made a motion to accept the Treasures Report. Ann Golob seconded the motion.

Motion passed.

COMMITTEE REPORT:

Planning Commission

Jane Douglas was present to introduce Peter Novick for a one (1)-year appointment as the Town of Newfane’s second (2nd) alternate representative to the DVFiber board.  Peter currently lives on Daniels Hill Road having moved here from Washington DC.  Having to rely mostly on ADSL as the current internet source, he is willing to help achieve getting more Broadband.

Mike Fitzpatrick made a motion to appoint Peter Novick as the second (2nd) representative alternate for the Town of Newfane to the DVFiber. Shelly Huber seconded the motion.  Motion passed.

Jane Douglas questioned what best serves Newfane’s interest when a vote is called.  “Affordable Service” or “Faster Installation” timeline information could possibly be three (3) to four (4) years out before homes would have Broadband service. The board has received many bids from companies.  It would seem that a balance is needed to be achieved between these two alternatives and to be sure that we are achieving the most effective process which would allow for success and meeting everyone’s expectations.

Shelly Huber asked Lynn Forrest from the Planning Commission if she had any information from the survey that was done a few years ago. Lynn said that question was not asked but there was a survey done by another group and she would try to get that information for the Selectboard.

Windham Regional Commission may have additional survey information available. More information is needed for the Board to make an informed decision.  This will be a future agenda item.

SCHEDULED MEMBERS OF THE PUBLIC:

Walter Hagedorn –Offer to Purchase 2 pieces of Town Owned Property

 Action was taken in the Treasurers Report.

UNSCHEDULED MEMBERS OF THE PUBLIC:

None

OLD BUSINESS:

Status of Animal Control Complaint – Mr. Fitzpatrick Reporting; He was provided by the dog owner the photographic proof that the three dogs were on leashes. The dogs are on runs and do not leave the property right now and that this Spring would have a fence.

Angela Sanborn read Henry Carr’s letter from March 21st, 2021 “despite our repeated requests for safety from vicious dogs repeatedly running at large and attacking people in their own yards.”  “This is not the sort of relationship that we expect to have with our neighbors or with our Town Government, but you leave us no choice, as you inexplicably have not made arrangements to have an Animal Control Officer(ACO) from somewhere cover the town.”

There was discussion about previous aggressive behavior of the dogs. Wannetta mentioned that one of the dogs that went after a small child in a neighboring home had bit the child, but it did not break skin since the child was wearing a snowsuit. On another occasion, the dog went after the neighbor’s husband in an aggressive manner but there was no physical contact. The Board is looking for documentation confirming an emergency room /doctor’s visit for Gordon (Bummy) Turner Sr. of Marlboro and his account of the incident of the alleged dog bite. 

To be fair to the owners of the dogs, and the Carr family, the Town has a need for a professional ACO to mediate the process of complying and maintaining the safety of the dogs and the neighbors. Ann Golob asked for more information on where we are with the Animal Officer. Wannetta stated that the program with the Windham County Sheriff’s Department will not start until July 1. Board discussed using an ACO from neighboring Towns. The Board requested that the Administrative Assistant contact Dover to see if their Animal Control Officer was available to help Newfane until July 1st, 2021 when the Regional Animal Control (ACO) contract with Windham County Sheriff’s Department could be in place. 

It was discussed whether written notice should be sent to residents of Beech Tree Lane, Stratton Hill Road and Dover Road advising neighbors to be aware of the dogs, note the location where they were seen and to please notify the Administrative Assistant at the Town office of any dogs being unattended or roaming freely.  The Board will send a second letter to Stephanie Leis & Jason Gechter requesting them to perform measures that are outlined in Newfane’s Animal Control Ordinance. 

Henry and Juliette Carr had constructed 100’s of feet of welded fence in an effort to prevent the dogs from coming directly on their property; it does not prevent the dogs from coming around the end of the fence.  The Carr family thanked the Board for taking this issue seriously and being willing to take enforcement action.

 

Re-Adopt- or -Amend

Personnel Policy, Selectboard Rules of Procedure, Financial Policy and Conflict of Interest Policy   Shelly Huber made a request to table Reviewing the Policy’s until April 19th meeting.  The Board was in full agreement.

 

NEW BUSINESS:

  1. Discuss Ideas in the Town Plan –Ann Golob

After reviewing the 2018 Town Plan, Ann Golob was impressed with the proposed plan, and would like to see what funds are available to start working on the goals in the Town Plan. Also interested in attracting commercial business to help revitalize the community and to stimulate the Economic Development of the area villages and Town of Newfane.  Ann Golob will plan on attending the April 8th Planning Commission meeting and report back to the Selectboard on a process to begin defining our short term/long term development goals.

CORRESPONDENCE:

1.      Carr Family expressing concerns for following up with dog complaint.

Amendment was made to move this to Old Business.

EXECUTIVE SESSION:

Executive Session under Title 1 V.S.A. 313(a) (3) the evaluation of an employee

Angela Sanborn made a motion to enter executive session under Title 1 V.S.A. 313(a) (3) the evaluation of an employee. Ann Golob seconded the motion. Motion passed.

The Board entered Executive Session 8:21pm

Ann Golob made motion to leave executive session and Shelly Huber seconded at 8:21.

Result is that no decision made.

 

PAY ORDERS:

  1. Payroll Warrant No. #11506          Amount $ 3,951.55
  2. Payroll Warrant No. #11507          Amount $ 4,108.02
  3. Payroll Warrant No. #11508          Amount $ 5,685.75
  4. Account Payable No. # 21020 Amount $ 54,315.80
  5. Account Payable No. # 21020 A Amount $       71

ADJOURN:

Shelly Huber made a motion to adjourn. Meeting adjourned at 8:46 pm.

Respectfully Submitted

Administrative Assistant

Wannetta Powling

 

 

 

 

Selectboard Agenda April 5th, 2021

Join Zoom Meeting   https://zoom.us/j/97227911757?pwd=TEd4YmdKMzJUd3NaTERhVUFOWWsydz09 Meeting ID: 972 2791 1757   Passcode: 352680 One tap mobile +13017158592, 97227911757#,,,,*352680# US (Washington D.C)

CALL TO ORDER

ADDITIONS/AMENDMENTS TO AGENDA

APPROVAL OF MINUTES

  1. January 18, 2021 Regular Meeting
  2. February 28th, 2021 Public Hearing
  3. February 28th, 2021 Board of Liquor Control
  4. March 1st, 2021 Informational Meeting

ROAD FOREMAN’S & ROAD COMMISSIONER’S REPORT

ADMINISTRATIVE ASSISTANT’S REPORT

TREASURERS REPORT / DELINQUENT TAX COLLECTOR’S REPORT

1.        Tax Sale

2.        Dental Insurance for Town Employees

COMMITTEE REPORT

Planning Commission

1.        Appointment Broadband Alternate

SCHEDULED MEMBERS OF THE PUBLIC

  1. Walter Hagedorn –Offer to Purchase 2 pieces of Town Owned Property

UNSCHEDULED MEMBERS OF THE PUBLIC

OLD BUSINESS

1.        Re-Adopt- or -Amend

  •  Personnel Policy
  • Conflict of Interest Policy
  • Selectboard Rules of Procedure
  • Financial Policy

2. Discussion of the Dog Complaint – Mike Fitzpatrick (Photos Included)

NEW BUSINESS

  1. Discuss Ideas in the Town Plan –Ann Golob

CORRESPONDENCE

Carr Family expressing concerns for following up with dog complaint

EXECUTIVE SESSION

Title 1 V.S.A 313 (a) (3), The evaluation of an employee.

PAY ORDERS

  1. Payroll Warrant #11156            Amount $ N/A
  2. Payroll Warrant #11157            Amount $ N/A
  3. Payroll Warrant #11158            Amount $ N/A
  4. Account Payable # 21020 Amount $ N/A

 

ADJOURN

TOWN OF NEWFANE BOARD OF LIQUOR CONTROL

CALL TO ORDER:

BUSINESS:

License Renewal Applications

  1. GB5, LLC (Tree House Village Inn)
  2. Joed, Incorporation (Rick’s Tavern)

Hazard Mitigation Plan Public Meeting April 12th and April 21st, 2021

Update of the Newfane
Local Hazard Mitigation Plan
Public Meeting Announcement

Local Hazard Mitigation Plan

2 Meeting Dates: April 12th and April 21st, 2021
Time: 6:00-7:30 PM

Via Zoom
See Newfane Town website for meeting details

Come learn about and help to update Newfane’s Local
Hazard Mitigation Plan! What hazards does the town face?
What actions can the Town take now to lower vulnerability
before the next natural hazard strikes?

For more information, contact:
Margo Ghia at 802-257-4547 x116 or mghia@windhamregional.org

Warning of Development Review Board Zoom based Public Hearing April 28

The Newfane Development Review Board (DRB) will Hold a Zoom-based public hearing Wednesday, April 28, 2021 at 6:30 pm

The hearing is to consider appeal of the Zoning Administrator’s denial of Zoning Permit Application 21-003. The applicant, Higher Ground Conservation Association, is seeking approval to establish a natural burial ground at 300 Sunset Lake Road. Before the hearing there will be a site visit at 530 pm. Facemasks must be worn and social distancing will be required.

To join the hearing via the Zoom website, Zoom.com, use Meeting ID 939 9961 9815 and Passcode 013108

Alternate method to join the hearing
1. Access the Newfane web site at newfanevt.com
2. On the righthand side of the home page click on “Access the link to DRB hearing for Natural Burial Ground on April 28
3. Use the ‘join Zoom meeting” link to join the hearing

To obtain copies of the application to be considered at the hearing
1. Access the Newfane website at newfanevt.com
2. On the righthand side of the website, download the hearing application by clicking “DRB Natural Burial Ground Application 21-003
3. Application can be printed

For further information, contact the Newfane Administrative Assistant at: (802) 365-7772 extension 4 or via e-mail at: tnewfane@newfanevt.com during business hours Monday thru Thursday.

Participation in the public hearing portion of these proceedings is a prerequisite to the right to take any subsequent appeal.

Persons wishing to appear and be heard at the Zoom-based public hearing may do so in person, by a representative or attorney or through written comment.

Newfane Development Review Board
Walter Dadik, secretary