PLANNING COMMISSION REGULAR MEETING MINUTES of SEPTEMBER 23, 2021

COMMISSION MEMBERS PRESENT: Ken Estey, Lynn Forrest, Nolan Edgar, Jane Douglas, Kate Gehring
OTHERS PRESENT: Walt Dadik (Newfane Development Review Board), Jeanette Perry

CALL TO ORDER
The meeting was called to order at 6:03pm by Ken Estey.

ADDITIONS/AMENDMENTS TO THE AGENDA
None.

MINUTES
Commission reviewed minutes of 9/9/2021 regular meeting. A motion was made by Lynn and seconded by Jane to approve the meeting minutes of 9/9/2021, as submitted. The motion carried unanimously by voice vote. Nolan and Ken agree to meet to discuss missing meeting minutes.

UNSCHEDULED MEMBERS OF THE PUBLIC
None.

OLD BUSINESS
A motion was made by Kate and seconded by Jane to flip the order of Old Business items to start with the Leland and Gray item first, and then the Newfane ARPA funding item second. The motion carried unanimously by voice vote.

Public Input for Newfane ARPA Funding:
Lynn gave update on the Newfane ARPA survey status. Commission discussed the mailing of the survey and letter. Commission discussed placing advertisements in the Commons and Reformer newspapers. Nolan agrees to create advertisements and send them to Ken and Lynn for review, with the goal being to place ads in the 9/29/21 issue of the Commons, and in the Reformer. Nolan agrees to contact the Moore Free Library about leaving copies of the survey there. Nolan agrees to design lawn signs and poster flyers to advertise the survey. A motion was made by Lynn and seconded by Nolan to appropriate $2762.00 for the purpose of carrying out the Newfane ARPA survey. The motion carried unanimously by voice vote (4-0, Kate absent). A motion was made by Nolan and seconded by Jane that the Planning Commission hold a special meeting on 9/30/21 at 6:00PM. The motion carried unanimously by voice vote (4-0, Kate absent).

Leland and Gray Student Engagement, Local Government:
Kate gave an update on the work being done to engage Leland and Gray students with local government. Commissioners discussed their roles in engaging with students, and possible dates for meeting with Leland and Gray students and faculty. Commission agrees to distribute ARPA funding surveys to students.

Planning Commission budget request:
Ken explained need for the Planning Commission to develop it’s budget for fiscal year 2022-2023.

Broadband Update, Deerfield Valley Communications Union District:
Jane gave report on recent work with the Deerfield Valley Communications Union District board.

Development Review Board (DRB) update:
Walt Dadik gave report on recent/upcoming Newfane Development Review Board work. Walt noted an increased interest in tiny houses, and questioned what the Planning Commission would like to do about the current bylaws concerning tiny houses.

Commissioner Manual Project: No update.

NEW BUSINESS
None.

CORRESPONDENCE
None.

ADJOURN
A motion was made by Jane and seconded by Kate to adjourn. The motion carried unanimously by voice vote and the meeting adjourned at 7:43PM.

Respectfully Submitted,
Nolan Edgar