Selectboard Regular Meeting June 17, 2019

Selectboard Meeting Minutes – June 17, 2019 Page 1 of 6
June 17, 2019
BOARD MEMBERS PRESENT: Hendrik (Piet) Van Loon, Christopher Williams, Shelly Huber, Angela Sanborn and Mike Fitzpatrick
OTHERS PRESENT: Jay Wilson, and Wannetta Powling.
The meeting was called to order at 6:00 p.m. by Shelly Huber, Vice Chair
Motion to move Mr. McFadden from scheduled members of the public to after the approval of the minutes in order for him to keep another appointment at 7pm. Motion to amend the agenda was made by Piet Van Loon and seconded by Christopher Williams.
The motion carried 5-0.
June 3, 2019:
A motion to amend the minutes of June 3, 2019 to correct the spelling of Hendrik (Piet) Van Loon was made by Angela Sanborn and seconded by Christopher Williams to accept the minutes for June 3, 2019 as amended
The motion carried 4-1.
Piet Van Loon made a motion to go into executive session on a legal matter, Christopher Williams Second
The motion carried 5-0.
Returning from Executive session:
A motion was made by Hendrik (Piet) Van Loon to appoint the Board Chair to contact the Town Attorney to explore the possibilities of transferring the Newfane Property Solar Field and any such other properties that may be needed to enter into transfer to the Town of Newfane and seconded by Mike Fitzpatrick.
The motion carried 5-0.
Selectboard Meeting Minutes – June 17, 2019 Page 2 of 6

A motion was made by Mike Fitzpatrick to nominate Hendrik (Piet) Van Loon to Board Chair and seconded by Christopher Williams.
The motion carried 5-0.
Road Foreman’s & Road Commissioner’s Report:
See attached report.
Discussion ensued regarding ledge on Sunset Lake Road, there may need to have this removed. The Sand Salt Shed is scored by Windham Regional, VTrans. and the scoring is done by three of us and they steer us in the right direction. The project will begin next year. Are there were no other issues with the roads other than a tree that took wires down up on top of Sun Set Lake Road.
See attached report.
It was discussed that the outside of the building was to be cleaned before or after regular business hours if the Administrative Assistant wanted to pursue on her own time the board had no concerns with this.
A motion to accept the administrative assistants report was made by Angela Sanborn seconded Mike Fitzpatrick
The motion carried 4-1.
Bill Guenther- Tree Warden Re: White Ash @ Williamsville F.D
There was a discussion that ensued regarding the health, goal and danger concerns of the Large White Ash Tree at the Williamsville Fire Department. There serious issues of mushrooms’ which indicates decay. The cables that were put in a number of years ago are now to low to properly maintain the support for which they were intended. The limited root developments for such a large crown are known to be three times the crown size overhead. The Fire Dept has asked that the tree be removed. The tree warden has mentioned that it would be wise to hold a public meeting.
A motion to look into the research of the history and to work on schedule and to post a warning for the public hearing was made by Angela Sanborn seconded and Mike Fitzpatrick
Selectboard Meeting Minutes – June 17, 2019 Page 3 of 6

The motion carried 5-0.
Ken McFadden – NewBrook School Solar Field Property (amended at the beginning of the meeting)
Town office reconfiguration of the floor plans to install walls for privacy, and sanding the floors.
Discussion ensued regarding the plans, for sanding and refinishing the floors and putting up walls in the Selectboard room, for the three offices to create privacy. Further contractors input needed. Piet Van Loon will do this research and get back to the Board.
Health and Safety Concerns – 542 VT RT 30, Newfane across from W.W. Building supply.
Shelly brought to the board concerns of the number of properties that seem to have fallen into disrepair or neglect. There are other Towns that have in place penalties and ordnances to handle this kind of issues. The Planning Commission may at a later date need to make changes to the By Laws to cover safety and neglected properties. At this time it was also mentioned that it could be a concern of enforcement. No further action was to be taken at this time.
Harvey Traison – Wiswall Hill Road Snow Plow turned around in driveway- Damage.
Notice for the state of Overshadowing permit- Ed Druke – Fawcett LLC
Carol Hesselbach – Recording Fee’s due to increase July 1st 2019
*Vermont State Police – Annual Contract Renewal
A motion was made by Christopher Williams to accept the Vermont State Police Annual Contract renewal and to have the Chair sign the contract Seconded by Shelly Huber.
The motion carried 5-0
*Treasurers- Financial Management Questionnaire & Internal Check List for Internal Control – Both needed to be signed by the Board
A motion was made by Mike Fitzpatrick to accept receipt of this Questionnaire and Internal Check List Seconded by Christopher Williams.
The motion carried 5-0
VLCT News – Glebe Lands –
A motion made by Angela Sanborn to revisit this at the next meeting Seconded by Christopher Williams
The motion carried 5-0.
Selectboard Meeting Minutes – June 17, 2019 Page 4 of 6

• Payroll Warrant No. 11401 in the amount of $5,455.03
• Payroll Warrant No. 11402 in the amount of $3,985.90
• Accounts Payable No. 1928 A in the amount of $ 85.28
• Accounts Payable No. 19029 in the amount of $ 97,106.17
A motion was made by Michael Fitzpatrick and seconded Angela Sanborn to approve the pay orders.
The motion carried 5-0
A motion was made by Angela Sanborn and seconded Michael Fitzpatrick to adjourn the meeting.
The motion carried 5-0
Meeting Adjourned at 8:26 pm
Respectfully Submitted,
Wannetta Powling
Selectboard Meeting Minutes – June 17, 2019 Page 5 of 6

June 17, 2019
1. The wetlands meeting with the State Wetlands Coordinator went well and she concurred with our engineer. The maps will eventually be changed to reflect the new boundaries.
2. The guard rail work was completed.
3. Ditching is continuing on Sunset Lake Rd.
4. Bruce Brook Rd. paving should be done this week.
5. Engineering bids for the Sand/Salt shed project were reviewed last week and the scoring of the committee made Bell Engineering the selection. His price was $26,000.
Thank You,
Jay Wilson Road Foreman
Christopher Williams Road Commissioner
Selectboard Meeting Minutes – June 17, 2019 Page 6 of 6

June 17, 2019
It has been a very busy two weeks just doing administrative work, trying to stay on top of our proposal, trying to find all the necessary information and dealing with contracts for the attorney.
We have the new clean service Sierra Pratt; she is working out very well and also does the Williamsville Hall Cleaning.
Next week I have plans to start cleaning the outside of the building. I purchased the flags myself to go up on the front of the building for the upcoming Fourth of July Holidays festivities.
I have also done some decorating & freshening up in both the restrooms. At no cost to the Town. It seems to have been noticed and well received.
Doris asked me to inform the Selectboard that there will be a need for a Special meeting the week of July 8th to set the new tax rate.
Respectfully Submitted,
Wannetta Powling