Tuesday, September 7, 2021 Selectboard Minutes

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BOARD MEMBERS PRESENT:

               Angela Sanborn, Ann Golob, Shelly Huber, and Mike Fitzpatrick (phone.)

Absent: Katy Johnson-Aplin.

OTHERS PRESENT:

Jay Wilson, Ken Estey, Jeryl Julian Cisse, Kate Gehring, Thomas Abbotts, Cris White, Mary Carson, Patty Johnson, Wannetta Powling, and Austin RiceBCTV.

CALL TO ORDER:

The meeting was called to order at 6:00 pm by Selectboard Chair Angela Sanborn.

ADDITIONS/AMENDMENTS TO AGENDA: 

EXECUTIVE SESSION:

Shelly Huber made a motion to go into Executive Session at 6:02 pm.

Citing 1V.S.A. 313(a)(2) The negotiating or securing of real estate purchase or lease options.

Mike Fitzpatrick seconded the motion.

Wannetta Powling, Administrative Assistant, and Jay Wilson Road Foreman were invited to attend.

Motion passed 4/0

 Ann Golob made a motion to leave Executive Session at 6:32 pm. Mike Fitzpatrick seconded the motion.

Motion passed 4/0

 Decision: Signed

Angela Sanborn nominated Shelly Huber to speak with the attorney and seller regarding terms of sale and the letter of intent to purchase a piece of property for the Town of Newfane and report back to the Selectboard.  Ann Golob seconded.

Motion passed 4/0

APPROVAL OF MINUTES:

  1. August 16, 2021, Regular Meeting

Ann Golob made a motion to accept the Minutes of the August 16 regular meeting.

Shelly Huber seconded the motion.

Motion passed 4/0.

ROAD FOREMAN’S & ROAD COMMISSIONER’S REPORT:

  1. River Rd. bridge had minor emergency work done last week to prevent further damage after an additional slide on Thursday night exposed more of the bridge abutment.  

“I had a 6;30 am meeting with Mark Pickering of VTrans; we are finalizing the scope of work before sending it out to bid.”

  1. We have bid to open for the repair of the bank slide on Dover Rd. Work to follow State of V.T. River Engineers and VTrans designs and specifications. Repair work to be completed by September 30, 2021 –the only exception is the paving to allow proper time for work to settle.

Selectboard Chair opened the sealed bid from A.S. Clark.

  • S. Clark & Sons                            Bid  $107,120.00

We do not know who will make reimbursements yet, but we think there will be some form of Emergency FEMA Funds.

Mike Fitzpatrick made a motion to accept the bid from A.S. Clark.  Ann Golob seconded.

                 Motion passed 4/0

  1. I am writing up the bids for the other flood repairs, which would be River Rd. Bridge rip rap, River Rd bank slide, Grout Rd. Repair, and the South Wardsboro Rd. bank slide.

I am waiting to confirm the recommendations with the River Engineer before starting this work.

4. We are finishing up roadside mowing probably tomorrow.

5. The rest of the repairs have been going well, with damage on 34 roads.

Shelly Huber made a motion to approve the Road Foreman’s report. Ann Golob seconded the motion.

Motion passed 4/0

ADMINISTRATIVE ASSISTANT’S REPORT: 

Who should contact A.S. Clark and inform them of the Dover Road Bid?

The Selectboard directed the Administrative Assistant to notify the Clarks and verify their Insurance is current and on file.                 

  • Kindle Farm School has requested that Newfane complete a “Municipal Impact Questionnaire” for the act 250 building permit to create a new classroom in the main building on the campus. They are going to be removing one of the yurts.

The Selectboard completed the municipal impact questionnaire after pay orders.

  • Rescue Inc. has invited two representatives of Newfane to an informational meeting Thursday, September 16, at @6:30 pm. The discussion will cover the Emergency Medical Coverage and our Town & Contract Terms and Rates. They are requesting the name and title of the persons who will attend the meeting as Newfane’s representative.

 Shelly Huber commented that Jay Wilson would be an ideal representative, Shelly Huber and Angela Sanborn would also attend and represent the Selectboard. 

  •  Road Foreman Jay was informed that FEMA was not able to help with the private damage. Alyssa Sebetto at Windham Regional Commission in Brattleboro suggested contacting Jason E. Gosselin, Emergency Management Director, Vermont Agency of Human Services, to help homeowners with flooding damage. We have directed everyone to contact 211 to report/register their damage; I should hear something (positive, I hope) tomorrow. I prefer to avoid frustrated residents demanding to know WHO, WHAT, WHERE & WHEN help is coming.
  • Elise Schadler, Program Manager from Vermont Department of Forests, Parks & Recreation, sent an email notification that the emerald ash borer (EAB) was recently confirmed in Wilmington. Newfane is now within the 10-mile Infested area of that confirmed detection. Planning Resources encourage all Vermont towns to prepare for and manage the impacts of EAB and the loss of ash trees in our communities. Dead and dying ash trees along the public right-of-way and in public places, such as parks and schools, pose a risk to public safety. Municipalities will bear the responsibility and costs of removing and or treating public ash trees that may be a risk to public safety, as well as any replanting efforts.
  • The State of Vermont Cannabis Control Board has sent a Municipal Input Survey, and this needs to be completed by September 18, 2021. Will the Town of Newfane add this as an Article on the Ballot for Town Meeting to make this product legal to sell in Newfane, VT?

 The Selectboard completed the municipal impact questionnaire after pay orders.

The Selectboard is requesting a report from Windham County Sheriff and Animal control.

The Administrative Assistant will ask this from the Treasure when the bills are submitted.

Ann Golob made a motion to accept the Administrative Assistant’s report. Shelly Huber seconded.  

Motion passed 4/0.

COMMITTEE REPORT:

 PLANNING COMMISSIONKen Estey

The Planning Commission will be mailing a Town-wide Outreach letter in the next couple of weeks   asking for the public to provide their input and prioritize the following four categories:

  1. Affordable Housing
    1. Shared Living
    2. Senior Housing
    3. Assisted Living
  2. Transportation
    1. Public Transportation
  3. Community Revitalization
  4. Jobs

The Planning Commission would then give the Selectboard the information with recommendations by early to mid-October.

SCHEDULED MEMBERS OF THE PUBLIC:  

WRVMA & LGHS Kate Gehring, Jeryl Julian Cisse, and Rory O’Donald proposed a partnership with the local government in Newfane to engage, inspire and educate the students.

Goals

  • Political Structures
  • Impact
  • Support
  • Civic Engaging our Students
  • Empowerment
  • Ideas
  • Engage
  • Inspire to Making a Change

The Format

The aim of the project is to explain the job responsibilities of the Selectboard (and other Boards) and to introduce the students to various local government officials. These meetings will also provide an opportunity to express the students’ concerns about our community’s well-being, youth centers, candidate forum, global warming, pollution, and recycling.  By getting involved, their voices can be heard.  We should try to help inspire our future leaders that they do make a difference.

During the conversation, it was noted that free speech does not start when you turn eighteen. There are healthy ways to protest and there are consequences for standing up for your beliefs and fighting for what you think is right.

Ken Estey commented that we should get behind this teaching democratic participation and involvement.

Discussion Ensued.

UNSCHEDULED MEMBERS OF THE PUBLIC:

None

OLD BUSINESS:

County funds have been received by the Treasurer this week—no other updates at this time.

NEW BUSINESS:

Fund Collaboration with ARPA & WRC – Shelly Huber

Having worked with the Windham Regional Commission, it is essential to remember that we can pull matching funds from other resources, including historic preservation grants once we finalize our ARPA projects.

The Consultant Job Description has not ready for the Selectboard approval.  It is a suggestion that we make our project selection and then look for someone who has experience in this area.

CORRESPONDENCE:

Lance Lindgren expressed continued concerns about the speeding on Dover Road and suggested that the Town increase the Law Enforcement budget to provide more patrolling.

Front Porch Forum (Newfane) has had multiple discussions regarding the speeding concerns.

Katy Johnson-Aplin invited those residents wanting to make recommendations on the budget to attend the meetings.

PAY ORDERS:

  1.  Payroll Warrant   No #11528                                  Amount $ 5,243.39
  2. Payroll Warrant No #11529                                    Amount $  5,266.49
  3. Payroll Warrant No #11531                                    Amount $  5,929.14
  4. Account Payable No # 22004 A                              Amount $ 1,000.00
  5. Account Payable No # 22005                                 Amount $ 997,811.05
  6. Account Payable No # 22005 A                              Amount $ 15.01

 Ann Golob made a motion to approve pay orders. Shelly Huber seconded the motion.

Motion Passed.3/0

ADJOURN:

Ann Golob made a motion to adjourn. Meeting adjourned at 8:22 pm

Respectfully Submitted,

Administrative Assistant

Wannetta Powling