Selectboard Meeting Minutes

Draft Newfane Selectboard Special Meeting Minutes 9/8/26

Zoom Meeting https://us06web.zoom.us/j/82923623115?pwd=Y8mwXFBz1EXkv5iWbOROTgAAO3PJ6z.1
Zoom Meeting ID: 829 2362 3115   Passcode: 974520

BOARD MEMBERS: Katy Johnson-Aplin (Vice -Chair), Marion Dowling, Chris Cleverly

OTHERS PRESENT: Melissa Brown (Administrative Assistant), Jay Wilson (Road Foreman), (BCTV)

CALL TO ORDER: The meeting was called to order at 6:00 p.m. by Johnson-Aplin.

CONFIRM PROPERLY WARNED: Confirmed by Brown.

ADDITIONS/AMENDMENTS TO THE AGENDA: None

APPROVAL OF MINUTES:

  1. August 17th, 2026, Draft Regular Meeting Minutes

Cleverly made a motion to table the approval of the minutes until September 21st, 2026, Regular Meeting. Dowling seconded the motion. Motion passed.

ROAD FOREMAN & ROAD COMMISSIONER’S REPORT:

  1. A section of the speed table was torn out by a vehicle; we have re-installed it.
  2. We are still waiting for power to be installed for the over-height device for the covered bridge
  3. We had a meeting with the engineer from Stantec for the sidewalk project, and they are coming up with a draft plan. They received input from VTrans, Green Mt. Power and the town.
  4. The Depot Road paving project went well; it’s a big improvement over the old road. We are processing millings to use on the gravel roads.
  5. We had to order a new hydraulic fitting for the mower; it took 2 weeks to get but it is back in service.
  6. Adam’s Hill repair was completed and looked good.

Cleverly made a motion to approve the Road Foreman and Road Commissioner’s Report. Dowling seconded the motion. Motion passed.

Discussion:

Johnson-Aplin asked Wilson if the covered bridge over-height device will be working by winter. Wilson stated that it should be done by then.

Knotweed Removal – Wilson spoke with Henry Carr from SavATree about coming up with a plan to treat the knotweed in sections. Carr stated that he will come up with a plan.

SCHEDULED MEMBERS OF THE PUBLIC: None.

UNSCHEDULED MEMBERS OF THE PUBLIC: None.

COMMITTEE REPORTS:

August 10th, 2026, Williamsville Hall Committee Meeting Minutes

August 13th, 2026, Planning Commissions Meeting Minutes.

Johnson-Aplin advised the public that all committee meeting minutes are available on the Town of Newfane website, Newfanevt.com, for anyone who was interested in reviewing them.

ADMINISTRATIVE ASSISTANT’S REPORT:

  1. The Selectboard has been invited to the VT Municipal Leaders Network Event; Capital Planning Roundtable on September 11th 9am-2pm at the Old School in Wilmington. I have added the email to your packets so you can register if you are interested in attending.
  2. I added to your packets a survey from BDCC for you to complete. You can take the survey and send it back yourselves or you can return it to me, and I will mail them on your behalf.
  3. The RFPS for painting the front of the office and the flooring for the Listers and Town Clerks office have been created and sent to the Reformer for advertising. We gave a date of September 21st for a proposal return date.
  4. I have been working on updating policies that are outdated. Once I am finished, I will have the board review before signing.
  5. We have started to receive back Social Appropriations from people.
  6. We received an invite to the Wardsboro Turns Up process on September 17th from 4:30 – 8:30 at the Wardsboro Town Hall & Methodist Church. This is facilitated by Vermont Council on Rural Development. Let us know if you want more details and we will forward you the information.

Cleverly made a motion to accept the Administrative Assistant’s Report. Dowling seconded. Motion passed.

NEW BUSINESS:

Discussion Regarding Health Insurance

Cleverly made a motion to table discussion until there is a full board present. Dowling seconded the motion. The motion passed.

OLD BUSINESS: None

Correspondence:

VT Community Leadership Summit

Letter from Newfane Congregational Church

Invite to Rescue Inc. Town Consortium

Johnson-Aplin read all correspondence aloud.

PAY ORDERS:

  1. Payroll #11799 $ 6,866.85
  2. Payroll #11800 $ 8,071.66
  3. Payroll #11801 $ 5,929.49
  4. A/P # 27005 $1,654,654.80

Cleverly made a motion to approve the pay orders. Dowling seconded the motion. The motion passed.  

ADJOURN:

Dowling made a motion to adjourn the meeting. Cleverly seconded the motion. The meeting was adjourned at 6:22 P.M.